HomeMy WebLinkAbout10-08-2025 Administration Committee Meeting MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, October 8, 2025
5:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Board Chairman Ryan Gallagher on Wednesday, October 8, 2025 at
5:02 p.m. in the Orange County Sanitation District Headquarters. Chair Gallagher led the
Pledge of Allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Jon Dumitru, Ryan Gallagher, Melinda Liu, Christine Marick, Andrew
Nguyen, David Shawver, Erik Weigand, John Withers, Jordan Wu,
Ted Bui (Alternate) and Tanya Doby (Alternate)
ABSENT:Jose Medrano and Chad Wanke
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Jackie Castro, Assistant Clerk of the Board; Mo Abiodun; Morty
Caparas; Belen Carrillo; Daisy Covarrubias; Thys DeVries; John Frattali; Al Garcia; Rebecca
Long; Joe Manzella; Tom Meregillano; Rob Michaels; Tania Moore; Thomas Vu; Kevin Work;
Sammady Yi; and Ruth Zintzun were present in the Board Room.
OTHERS PRESENT: Scott Smith, General Counsel, and Peter Whittingham, Whittingham
Public Affairs Advisors, were present in the Board Room. Eric O’Donnell, Townsend Public
Affairs, and Eric Sapirstein, ENS Resources, were present virtually.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Gallagher did not have a report.
General Manager Rob Thompson announced that a Special Meeting of the Board of Directors
will be held on Friday, October 17, 2025 at 11:00 a.m. for the State of OC San. Mr.
Thompson then introduced Director of Finance Wally Ritchie for a brief announcement.
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ADMINISTRATION
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Minutes October 8, 2025
Mr. Ritchie reported that OC San's debt refinancing was priced earlier today. There were 15
bidders, and all three rating agencies reaffirmed OC San’s AAA ratings. The refinancing
resulted in a true interest cost of 2.66%. While initial estimates projected $9 million in savings,
the actual savings totaled $14.1 million. The transaction is expected to close on November 4.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2025-4516
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held
September 10, 2025.
AYES:Jon Dumitru, Ryan Gallagher, Melinda Liu, Andrew Nguyen, David
Shawver, Erik Weigand, John Withers, Jordan Wu and Tanya Doby
(Alternate)
NOES:None
ABSENT:Christine Marick, Jose Medrano, Chad Wanke and Ted Bui
(Alternate)
ABSTENTIONS:None
2.NETWORK TAPS FOR INDUSTRIAL CONTROL SYSTEM (ICS)
NETWORK AND OFFICE NETWORK
2025-4513
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order Contract to Insight Public Sector, Inc. for the
purchase of Network Test Access Points for the Industrial Control System (ICS)
network and Office network utilizing the OMNIA Cooperative Purchasing
Agreement, Contract No. 23-6692-03, for a total amount not to exceed $250,231
(Includes Sales Tax); and
B. Approve a contingency in the amount of $25,023 (10%).
AYES:Jon Dumitru, Ryan Gallagher, Melinda Liu, Andrew Nguyen, David
Shawver, Erik Weigand, John Withers, Jordan Wu and Tanya Doby
(Alternate)
NOES:None
ABSENT:Christine Marick, Jose Medrano, Chad Wanke and Ted Bui
(Alternate)
ABSTENTIONS:None
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Minutes October 8, 2025
NON-CONSENT:
Committee Chair Christine Marick arrived at the meeting at 5:08 p.m.
3.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF SEPTEMBER
2025
2025-4514
Originator: Jennifer Cabral
Director of Communications Jennifer Cabral introduced Peter Whittingham of
Whittingham Public Affairs Advisors, who provided a PowerPoint presentation on the
local legislative report. Principal Public Affairs Specialist Rebecca Long then presented
the 2026 draft Legislative and Regulatory Plan. The presentation included an overview
of the guiding priorities, the legislative regulatory team, the plan development, the 2026
plan highlights, an update on local advocacy in Orange County, potential legislative
concepts, and the final plan.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Legislative Affairs Update for the month of September 2025.
AYES:Jon Dumitru, Ryan Gallagher, Melinda Liu, Christine Marick, Andrew
Nguyen, David Shawver, Erik Weigand, John Withers, Jordan Wu
and Tanya Doby (Alternate)
NOES:None
ABSENT:Jose Medrano, Chad Wanke and Ted Bui (Alternate)
ABSTENTIONS:None
4.PUBLIC AFFAIRS UPDATE FOR THE MONTH OF SEPTEMBER 2025 2025-4526
Originator: Jennifer Cabral
Ms. Cabral provided a brief report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Public Affairs Update for the month of September 2025.
AYES:Jon Dumitru, Ryan Gallagher, Melinda Liu, Christine Marick, Andrew
Nguyen, David Shawver, Erik Weigand, John Withers, Jordan Wu
and Tanya Doby (Alternate)
NOES:None
ABSENT:Jose Medrano, Chad Wanke and Ted Bui (Alternate)
ABSTENTIONS:None
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Minutes October 8, 2025
5.SECURITY SERVICES BID EVALUATION CRITERIA 2025-4528
Originator: Laura Maravilla
Director of Human Resources Laura Maravilla provided a brief PowerPoint presentation
regarding Security Services Bid Evaluation Criteria which included background
information, staff recommendation, a proposed set of criteria comparing 2023 and
2025, and the timeline.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the bid evaluation criteria to support the upcoming competitive solicitation
process for contracted security services:
PROPOSED EVALUATION CRITERIA PROPOSED WEIGHT
1. Firm Background, Qualifications, Experience and References 30%
2. Security Officer Qualifications, Screening, Training 25%
3. Work Plan 30%
4. Completeness of Response/Degree of Compliance 5%
5. Cost 10%
AYES:Jon Dumitru, Ryan Gallagher, Melinda Liu, Christine Marick, Andrew
Nguyen, David Shawver, Erik Weigand, John Withers, Jordan Wu
and Tanya Doby (Alternate)
NOES:None
ABSENT:Jose Medrano, Chad Wanke and Ted Bui (Alternate)
ABSTENTIONS:None
6.INTERNAL AUDIT UPDATE 2025-4532
Originator: Wally Ritchie
Mr. Ritchie provided a brief overview of the recent internal audit results.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the IT Governance Internal Audit Report.
AYES:Jon Dumitru, Ryan Gallagher, Melinda Liu, Christine Marick, Andrew
Nguyen, David Shawver, Erik Weigand, John Withers, Jordan Wu
and Tanya Doby (Alternate)
NOES:None
ABSENT:Jose Medrano, Chad Wanke and Ted Bui (Alternate)
ABSTENTIONS:None
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ADMINISTRATION
COMMITTEE
Minutes October 8, 2025
INFORMATION ITEMS:
7.ORANGE COUNTY SANITATION DISTRICT HUMAN RESOURCES
DEPARTMENT OVERVIEW
2025-4529
Originator: Laura Maravilla
Ms. Maravilla provided a PowerPoint presentation regarding the Human Resources
Department, providing data on OC San’s employee statistics and workforce, an
overview of the department, highlighting key responsibilities in HR Operations,
Employee and Labor Relations, Risk Management, and Employee Development. She
also provided an overview of workforce planning and safety, the Emergency
Management Team, and OC San’s physical security.
ITEM RECEIVED AS AN:
Information Item.
Alternate Director Ted Bui arrived at the meeting at 5:47 p.m.
8.ENGINEERING DEPARTMENT STAFFING PLAN 2025-4533
Originator: Mike Dorman
Mr. Dorman provided a presentation on the Engineering Department’s Staffing Plan.
The presentation covered the history of supplemental staffing, it's current supplemental
staffing levels, the General Manager’s FY 2025–26 Work Plan Goal, the benefits of
in-house staff, and the need for additional OC San staff to deliver the planned program .
He also provided an overview of the Engineering Department, a project defining
process, a 20-year net CIP, a graph highlighting the growth in small project workload, a
10-year project staff forecasted workload, graphs illustrating the projected 10-year
workload across Divisions 750 (Project Management), 760 (Design), and 770
(Construction Management), the proposed shift in staffing levels, organizational charts
for Divisions 740 (Planning), 750 (Project Management), 760 (Design), and 770
(Construction Management), projected neutral staffing costs, the implementation plan,
and the recommendation.
ITEM RECEIVED AS AN:
Information item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
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Minutes October 8, 2025
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
Director John Withers expressed appreciation and commended staff for his recent experience
aboard the Nerissa. He also recommended inviting the Huntington Beach and Newport
Beach City Councils, along with key executives, aboard the Nerissa, as they are most
impacted by the work that is done there.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:59 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, November 12, 2025 at 5:00 p.m.
Submitted by:
_____________________
Jackie Castro, CMC
Assistant Clerk of the Board
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