HomeMy WebLinkAbout10-01-2025 Operations Committee Meeting MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, October 1, 2025
5:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Vice Chair Bob Ooten on Wednesday, October 1, 2025 at 5:00
p.m. in the Orange County Sanitation District Headquarters. Mr. Ooten led the Pledge of
Allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
A quorum was not initially established at 5:00 p.m.; the Committee proceeded with
Informational Item No. 9.
Assistant Clerk of the Board Tania Moore declared a quorum present as follows:
PRESENT:Joyce Ahn, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Tom
Lindsey, Robert Ooten, Vikesh Patel (Alternate) and Bonnie Peat
(Alternate)
ABSENT:Pat Burns, Carlos Leon and Jamie Valencia
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Tania Moore, Assistant Clerk of the Board; Mo Abiodun; Jon
Bradley; Belen Carrillo; Jackie Castro; Sam Choi; Raul Cuellar; Don Cutler; Thys DeVries;
Martin Dix; Justin Fenton; John Frattali; Al Garcia; David Huag; Tom Meregillano; Nick
Oswald; Giti Radvar; Aldwin Ramirez; Valerie Ratto; Thomas Vu; Kevin Work; and Ruth
Zintzun were present in the Board Room.
OTHERS PRESENT: Mal Richardson, General Counsel was present in the Board Room.
Anni Larkins, Jacobs was present virtually.
INFORMATION ITEMS:
Board Vice Chair Jon Dumitru arrived at 5:03 p.m. during the informational item and quorum
was established. Directors Doug Chaffee and Lisa Landau arrived at 5:06 p.m.
9.ORANGE COUNTY SANITATION DISTRICT HUMAN RESOURCES
DEPARTMENT OVERVIEW
2025-4510
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OPERATIONS COMMITTEE Minutes October 1, 2025
Originator: Laura Maravilla
Director of Human Resources Laura Maravilla delivered a brief PowerPoint
presentation about the Human Resources Department, providing data on OC San ’s
employee statistics and workforce. The presentation included an overview of the
department, highlighting its key responsibilities in HR Operations, Employee and Labor
Relations, Risk Management, and Employee Development. She also provided an
overview of workforce planning and workplace safety, the Emergency Management
Team, and OC San’s physical security.
ITEM RECEIVED AS AN:
Information Item.
PUBLIC COMMENTS:
None.
Ms. Moore indicated that Late Communication pertaining to minor changes to the attachment
for Agenda Item No. 7 was received after the publication of the agenda and was distributed to
the Committee and made available to the public.
REPORTS:
Vice Chair Ooten did not provide any reports.
General Manager Rob Thompson announced that a Special Meeting of the Board of Directors
will be held on Friday, October 17, 2025 at 11:00 a.m. for the State of OC San.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2025-4406
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held September
3, 2025.
AYES:Joyce Ahn, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephanie
Klopfenstein, Lisa Landau, Tom Lindsey, Robert Ooten, Vikesh Patel
(Alternate) and Bonnie Peat (Alternate)
NOES:None
ABSENT:Pat Burns, Johnathan Ryan Hernandez, Carlos Leon and Jamie
Valencia
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes October 1, 2025
2.PROCUREMENT OF COOPER LSVB INTAKE MANIFOLDS 2025-4475
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order to Cooper Machinery Services LLS for
the procurement of two spare air intake manifolds for the Central Generation
engines at Plant No. 2, for a total amount not to exceed $232,734, including
applicable sales tax & freight; and
B. Approve a contingency of $23,274 (10%).
AYES:Joyce Ahn, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephanie
Klopfenstein, Lisa Landau, Tom Lindsey, Robert Ooten, Vikesh Patel
(Alternate) and Bonnie Peat (Alternate)
NOES:None
ABSENT:Pat Burns, Johnathan Ryan Hernandez, Carlos Leon and Jamie
Valencia
ABSTENTIONS:None
3.PLANT NO. 2 MAIN SEWAGE PUMP #7 OVERHAUL 2025-4476
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order SSJ#2889 to Bender CCP, Inc. for the
overhaul of Main Sewage Pump #7 at Plant No. 2, for a total amount not to
exceed $270,942, including applicable sales tax and freight; and
B. Approve a contingency of $27,095 (10%)
AYES:Joyce Ahn, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephanie
Klopfenstein, Lisa Landau, Tom Lindsey, Robert Ooten, Vikesh Patel
(Alternate) and Bonnie Peat (Alternate)
NOES:None
ABSENT:Pat Burns, Johnathan Ryan Hernandez, Carlos Leon and Jamie
Valencia
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes October 1, 2025
4.ANNUAL PROFESSIONAL DESIGN SERVICES AGREEMENT,
CONTRACT NO. FE18-00-03
2025-4511
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve an increase of $70,000 to the Professional Design Services Agreement No.
FE18-00-03, annual compensation limit with Dudek for a total amount not to exceed
$670,000 per year.
AYES:Joyce Ahn, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephanie
Klopfenstein, Lisa Landau, Tom Lindsey, Robert Ooten, Vikesh Patel
(Alternate) and Bonnie Peat (Alternate)
NOES:None
ABSENT:Pat Burns, Johnathan Ryan Hernandez, Carlos Leon and Jamie
Valencia
ABSTENTIONS:None
5.PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH,
PROJECT NO. FE23-07
2025-4176
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Pipeline Utility
Easement Clean Up in Huntington Beach, Project No. FE23-07;
B. Award a Construction Contract to Metrocell Construction, Inc., for Pipeline Utility
Easement Clean Up in Huntington Beach, Project No. FE23-07, for a total
amount not to exceed $2,863,255; and
C. Approve a contingency of $286,326 (10%).
AYES:Joyce Ahn, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephanie
Klopfenstein, Lisa Landau, Tom Lindsey, Robert Ooten, Vikesh Patel
(Alternate) and Bonnie Peat (Alternate)
NOES:None
ABSENT:Pat Burns, Johnathan Ryan Hernandez, Carlos Leon and Jamie
Valencia
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes October 1, 2025
NON-CONSENT:
Director Johnathan Ryan Hernandez arrived at 5:34 p.m.
6. PROGRESSIVE DESIGN BUILD PROJECT AWARD AUTHORIZATION 2025-4465
Originator: Mike Dorman
Director of Engineering Mike Dorman introduced Engineering Manager Don Cutler who
provided a PowerPoint presentation on the Progressive Design-Build (PDB) Project
Award Authorization, which covered design-bid-build vs. progressive design-build, the
program framework, the rubric screening tool, the upcoming initial PDB project for
2025, early start or procurement activities, the PDB contract award – delegate General
Manager authority, and a secondary board action for budget adjustment.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Develop a Resolution of the Board of Directors for future consideration that will delegate
to the General Manager the ability to amend contracts of selected design-builders, after
the total Progressive Design-Build contract amount and initial Phase 1 Design contract
are approved by the Board.
AYES: Joyce Ahn, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Tom
Lindsey, Robert Ooten, Vikesh Patel (Alternate) and Bonnie Peat
(Alternate)
NOES:None
ABSENT:Pat Burns, Carlos Leon and Jamie Valencia
ABSTENTIONS:None
7. ENGINEERING DEPARTMENT STAFFING PLAN 2025-4498
Originator: Mike Dorman
Mr. Dorman provided a presentation on the Engineering Department’s Staffing Plan.
The presentation covered the history of supplemental staffing, it's current supplemental
staffing levels, the General Manager’s FY 2025–26 Work Plan Goal, the benefits of
in-house staff, and the need for additional OC San staff to deliver the planned program.
He also provided an overview of the Engineering Department, a project defining
process, a 20-year net CIP (FY 25–26 Budget), a graph highlighting the growth in small
project workload, a 10-year project staff forecasted workload (as of September 2025),
graphs illustrating the projected 10-year workload across Divisions 750 (project
management), 760 (design) and 770 (construction management), the proposed shift in
staffing levels, organizational charts for Divisions 740 (planning), 750 (project
management), 760 (design), and 770 (construction management), projected neutral
staffing costs, the implementation plan, and the recommendation.
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OPERATIONS COMMITTEE Minutes October 1, 2025
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Direct the General Manager to shift staffing from the current Supplemental Engineering
Services model toward a direct hiring model to support the existing Capital
Improvement Program execution, and implement the plan over four years through the
normal budget process.
AYES:Joyce Ahn, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Tom
Lindsey, Robert Ooten, Vikesh Patel (Alternate) and Bonnie Peat
(Alternate)
NOES:None
ABSENT:Pat Burns, Carlos Leon and Jamie Valencia
ABSTENTIONS:None
8.SALE OF EXCESS POWER 2025-4515
Originator: Riaz Moinuddin
Director of Operations and Maintenance Riaz Moinuddin provided a brief report of the
item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize the General Manager to enter into an agreement to sell power, in a form
approved by General Counsel, with a qualified power purchaser for excess power
produced at Plant No. 2.
AYES:Joyce Ahn, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Tom
Lindsey, Robert Ooten, Vikesh Patel (Alternate) and Bonnie Peat
(Alternate)
NOES:None
ABSENT:Pat Burns, Carlos Leon and Jamie Valencia
ABSTENTIONS:None
DEPARTMENT HEAD REPORTS:
Mr. Thompson thanked the Committee for their patience and direction on the two policy items
presented, and expressed the intent to ensure the correct philosophy was brought forward to
solicit Committee input prior to bringing forward future contracts and resolutions for
consideration.
CLOSED SESSION:
None.
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OPERATIONS COMMITTEE Minutes October 1, 2025
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Vice Chair Ooten declared the meeting adjourned at 6:10 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, November 5, 2025 at 5:00 p.m.
Submitted by:
_____________________
Tania Moore, CMC
Assistant Clerk of the Board
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