HomeMy WebLinkAbout10-01-2025 Operations Committee Complete Agenda Packet
SPECIAL NOTICE
PUBLIC ATTENDANCE & PARTICIPATION AT PUBLIC MEETINGS
Operations Committee Meeting
Wednesday, October 1, 2025
5:00 p.m.
Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. IN-PERSON MEETING ATTENDANCE
You may attend the meeting in-person at the following location: Orange County Sanitation District Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708 ONLINE MEETING PARTICIPATION
You may join the meeting live via Teams on your computer or similar device or web browser by
using the link below: Click here to join the meeting
We suggest testing joining a Teams meeting on your device prior to the commencement of the meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here.
Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak
during the public comment section of the meeting. The Clerk of the Board will call upon you by using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting. Please
contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any
items. Additionally, camera feeds may be controlled by the meeting moderator to avoid inappropriate content.
HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455
When prompted, enter the Phone Conference ID: 916 451 069#
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Please raise your hand to speak by using *5, during the public comment section of the meeting.
The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed
Session. If you would like to return to the Open Session portion of the meeting, please login or dial-in to the Teams meeting again and wait in the Lobby for admittance. WATCH THE MEETING ONLINE
The meeting will be available for online viewing at:
https://ocsd.legistar.com/Calendar.aspx SUBMIT A COMMENT
You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)”
or “PUBLIC COMMENT NON-AGENDA ITEM”.
You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting.
All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record.
For any questions and/or concerns, please contact the Clerk of the Board’s office at
714-593-7433. Thank you for your interest in OC San!
September 24, 2025 NOTICE OF REGULAR MEETING
OPERATIONS COMMITTEE ORANGE COUNTY SANITATION DISTRICT
Wednesday, October 1, 2025 – 5:00 P.M. Headquarters 18480 Bandilier Circle
Fountain Valley, CA 92708
ACCESSIBILITY FOR THE GENERAL PUBLIC Your participation is always welcome. Specific information as to how to participate in this meeting is detailed on the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during this meeting: you may participate in person, join the
meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting.
The Regular Meeting of the Operations Committee of the Orange County
Sanitation District will be held at the above location and in the manner indicated on Wednesday, October 1, 2025 at 5:00 p.m.
OPERATIONS COMMITTEE MEETING DATE
BOARD MEETING DATE
10/01/25 10/22/25
11/05/25 11/19/25 *
12/03/25 12/17/25 *
JANUARY DARK 01/28/26
02/04/26 02/25/26
03/04/26 03/25/26
04/01/26 04/22/26
05/06/26 05/27/26
06/03/26 06/24/26
07/01/26 07/22/26
AUGUST DARK 08/26/26
9/2/26 09/23/26
* Meeting will be held on the third Wednesday of the month
ROLL CALL OPERATIONS COMMITTEE
Engineering and Operations & Maintenance
Meeting Date: October 1, 2025 Time: 5:00 p.m.
COMMITTEE MEMBERS (14)
Pat Burns (Chair)
Bob Ooten (Vice-Chair) Joyce Ahn
Debbie Baker
Doug Chaffee
Johnathan Ryan Hernandez
Stephanie Klopfenstein
Lisa Landau
Carlos A. Leon
Tom Lindsey
Scott Minikus
Jamie Valencia Ryan Gallagher (Board Chair)
Jon Dumitru (Board Vice-Chair)
OTHERS
Scott Smith, General Counsel
STAFF
Rob Thompson, General Manager Lorenzo Tyner, Assistant General Manager
Jennifer Cabral, Director of Communications
Mike Dorman, Director of Engineering Laura Maravilla, Director of Human Resources
Riaz Moinuddin, Director of Operations & Maintenance
Wally Ritchie, Director of Finance
Lan Wiborg, Director of Environmental Services Kelly Lore, Clerk of the Board
ORANGE COUNTY SANITATION DISTRICT Effective 2/11/2025 BOARD OF DIRECTORS Complete Roster
AGENCY/CITIES ACTIVE DIRECTOR ALTERNATE DIRECTOR
Anaheim
Carlos A. Leon
Ryan Balius
Brea Christine Marick Cecilia Hupp
Buena Park Joyce Ahn Lamiya Hoque
Cypress Scott Minikus Bonnie Peat
Fountain Valley Glenn Grandis Ted Bui
Fullerton Jamie Valencia Shana Charles
Garden Grove Stephanie Klopfenstein Cindy Ngoc Tran
Huntington Beach Pat Burns Gracey Van Der Mark
Irvine Melinda Liu Kathleen Treseder
La Habra Jose Medrano Rose Espinoza
La Palma Debbie Baker Vikesh Patel
Los Alamitos Jordan Nefulda Tanya Doby
Newport Beach Erik Weigand Michelle Barto
Orange Jon Dumitru John Gyllenhammer
Placentia Chad Wanke Ward Smith
Santa Ana Johnathan Ryan Hernandez Jessie Lopez
Seal Beach Lisa Landau Ben Wong
Stanton David Shawver John D. Warren
Tustin Ryan Gallagher Austin Lumbard
Villa Park Jordan Wu Kelly McBride
Sanitary/Water Districts
Costa Mesa Sanitary District Bob Ooten
Art Perry
Midway City Sanitary District Andrew Nguyen Tyler Diep
Irvine Ranch Water District John Withers Dan Ferons
Yorba Linda Water District Tom Lindsey Gene Hernandez
County Areas
Board of Supervisors Doug Chaffee Janet Nguyen
OPERATIONS COMMITTEE
Regular Meeting Agenda
Wednesday, October 1, 2025 - 5:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
ACCOMMODATIONS FOR THE DISABLED: If you require any special disability related accommodations,
please contact the Orange County Sanitation District (OC San) Clerk of the Board’s office at (714) 593-7433 at
least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type
of accommodation requested.
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside OC San's Headquarters located at 18480 Bandilier Circle, Fountain Valley,
California, and on the OC San’s website at www.ocsan.gov not less than 72 hours prior to the meeting date and
time above. All public records relating to each agenda item, including those distributed less than 72 hours
prior to the meeting to a majority of the Board of Directors, are available for public inspection with the Clerk of
the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be
considered or discussed. The recommended action does not indicate what action will be taken. The Board of
Directors may take any action which is deemed appropriate.
MEETING RECORDING: A recording of this meeting is available within 24 hours after adjournment of the
meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be
submitted to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14 days
before the meeting. For any questions on the agenda, Board members may contact staff at:
General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7110
Asst. General Manager: Lorenzo Tyner, ltyner@ocsan.gov / (714) 593-7550
Director of Communications: Jennifer Cabral, jcabral@ocsan.gov / (714) 593-7581
Director of Engineering: Mike Dorman, mdorman@ocsan.gov / (714) 593-7014
Director of Environmental Services: Lan Wiborg, lwiborg@ocsan.gov / (714) 593-7450
Director of Finance: Wally Ritchie, writchie@ocsan.gov / (714) 593-7570
Director of Human Resources: Laura Maravilla, lmaravilla@ocsan.gov / (714) 593-7007
Director of Operations & Maintenance: Riaz Moinuddin, rmoinuddin@ocsan.gov / (714) 593-7269
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, October 1, 2025
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL AND DECLARATION OF QUORUM:
Clerk of the Board
PUBLIC COMMENTS:
Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the
Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during
meetings: you may participate in person, join the meeting live via Teams on your computer or similar device or
web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for
consideration before or during the meeting.
REPORTS:
The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1.2025-4406APPROVAL OF MINUTES
RECOMMENDATION:
Approve minutes of the Regular meeting of the Operations Committee held September
3, 2025.
Originator:Kelly Lore
Agenda Report
09-03-2025 Operations Committee Meeting Minutes
Attachments:
2.2025-4475PROCUREMENT OF COOPER LSVB INTAKE MANIFOLDS
RECOMMENDATION:
A. Approve a Sole Source Purchase Order to Cooper Machinery Services LLS for
the procurement of two spare air intake manifolds for the Central Generation
engines at Plant No. 2, for a total amount not to exceed $232,734, including
applicable sales tax & freight; and
B. Approve a contingency of $23,274 (10%).
Page 1 of 4
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, October 1, 2025
Originator:Riaz Moinuddin
Agenda ReportAttachments:
3.2025-4476PLANT NO. 2 MAIN SEWAGE PUMP #7 OVERHAUL
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Sole Source Purchase Order SSJ#2889 to Bender CCP, Inc. for the
overhaul of Main Sewage Pump #7 at Plant No. 2, for a total amount not to
exceed $270,942, including applicable sales tax and freight; and
B. Approve a contingency of $27,095 (10%)
Originator:Riaz Moinuddin
Agenda ReportAttachments:
4.2025-4511ANNUAL PROFESSIONAL DESIGN SERVICES AGREEMENT,
CONTRACT NO. FE18-00-03
RECOMMENDATION: Recommend to the Board of Directors to:
Approve an increase of $70,000 to the Professional Design Services Agreement No.
FE18-00-03, annual compensation limit with Dudek for a total amount not to exceed
$670,000 per year.
Originator:Mike Dorman
Agenda ReportAttachments:
5.2025-4176PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH,
PROJECT NO. FE23-07
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Pipeline Utility
Easement Clean Up in Huntington Beach, Project No. FE23-07;
B. Award a Construction Contract to Metrocell Construction, Inc., for Pipeline Utility
Easement Clean Up in Huntington Beach, Project No. FE23-07, for a total
amount not to exceed $2,863,255; and
C. Approve a contingency of $286,326 (10%).
Originator:Mike Dorman
Agenda Report
Construction Contract
Attachments:
Page 2 of 4
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, October 1, 2025
NON-CONSENT:
6.2025-4465PROGRESSIVE DESIGN BUILD PROJECT AWARD AUTHORIZATION
RECOMMENDATION: Recommend to the Board of Directors to:
Provide direction to develop a Resolution of the Board of Directors for future
consideration that will delegate to the General Manager the ability to amend contracts
of selected design-builders, after the total Progressive Design-Build contract amount
and initial Phase 1 Design contract are approved by the Board.
Originator:Mike Dorman
Agenda Report
Presentation
Attachments:
7.2025-4498ENGINEERING DEPARTMENT STAFFING PLAN
RECOMMENDATION: Recommend to the Board of Directors to:
Direct the General Manager to shift staffing from the current Supplemental Engineering
Services model toward a direct hiring model to support the existing Capital
Improvement Program execution, and implement the plan over four years through the
normal budget process.
Originator:Mike Dorman
Agenda Report
Engineering Department 2025 Staffing Plan
Presentation
Attachments:
8.2025-4515SALE OF EXCESS POWER
RECOMMENDATION: Recommend to the Board of Directors to:
Authorize the General Manager to enter into an agreement to sell power, in a form
approved by General Counsel, with a qualified power purchaser for excess power
produced at Plant No. 2.
Originator:Riaz Moinuddin
Agenda ReportAttachments:
INFORMATION ITEMS:
9.2025-4510ORANGE COUNTY SANITATION DISTRICT HUMAN RESOURCES
DEPARTMENT OVERVIEW
RECOMMENDATION:
Page 3 of 4
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, October 1, 2025
Information Item.
Originator:Laura Maravilla
Agenda Report
Presentation
Attachments:
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Directors may request staff to place an item on a future agenda.
ADJOURNMENT:
Adjourn the meeting until the Regular Meeting of the Operations Committee on November 5,
2025 at 5:00 p.m.
AFFIDAVIT OF PUBLISHING
I hereby certify under penalty of perjury and as required by the State of California, Government Code §
54954.2(a), that the foregoing Agenda was posted online at www.ocsan.gov, in the lobby, and outside the main
door of Orange County Sanitation District Headquarters at 18480 Bandilier Cir. Fountain Valley, CA 92708 not
less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item,
including those distributed less than 72 hours prior to the meeting to a majority of the Board of Directors, are
available for public inspection with the Clerk of the Board.
/s/ Kelly A. Lore, MMC
Clerk of the Board
September 24, 2025
Page 4 of 4
OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4406 Agenda Date:10/1/2025 Agenda Item No:1.
FROM:Robert Thompson, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve minutes of the Regular meeting of the Operations Committee held September 3, 2025.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
·Resolution No. OC SAN 24-09
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·September 3, 2025 Operations Committee meeting minutes
Orange County Sanitation District Printed on 9/22/2025Page 1 of 1
powered by Legistar™
Orange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, September 3, 2025
5:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Pat Burns on Wednesday, September 3, 2025 at 5:00
p.m. in the Orange County Sanitation District Headquarters. Vice Chair Bob Ooten led the
Pledge of Allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Tania Moore declared a quorum present as follows:
PRESENT:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten and Jamie Valencia
ABSENT:Johnathan Ryan Hernandez
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Tania Moore, Assistant Clerk of the Board; Daniel Berokoff; Jon
Bradley; Jackie Castro; Shannon Chen; Sam Choi; Raul Cuellar; Don Cutler; Thys DeVries;
Martin Dix; Charles Falzone; Justin Fenton; Al Garcia; David Haug; Mark Kawamoto; Tom
Meregillano; Brad Moore; Kelly Newell; Nick Oswald; Giti Radvar; Aldwin Ramirez; Valerie
Ratto; Thomas Vu; and Ruth Zintzun were present in the Board Room.
OTHERS PRESENT: Mal Richardson, General Counsel, and Anni Larkins, Jacobs, were
present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Burns and General Manager Rob Thompson did not provide reports.
CONSENT CALENDAR:
Page 1 of 10
OPERATIONS COMMITTEE Minutes September 3, 2025
1.APPROVAL OF MINUTES 2025-4428
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held July 2,
2025.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
2.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORTS 2025-4166
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending June 30, 2025.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
3.DEWATERING CENTRIFUGE DIVERTER GATE IMPROVEMENTS AT
PLANT NO. 1, PROJECT NO. FR1-0018
2025-4174
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Construction Contract Agreement to Innovative Construction Solutions
for Dewatering Centrifuge Diverter Gate Improvements at Plant No. 1, Project
No. FR1-0018, for a total amount not to exceed $1,289,500; and
B. Approve a contingency of $193,425 (15%).
Page 2 of 10
OPERATIONS COMMITTEE Minutes September 3, 2025
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
4.PROCUREMENT OF TWO SPARE RETURN SECONDARY SLUDGE
PUMPS AT PLANT NO. 2
2025-4373
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order to Flo-Systems, Inc. for the procurement
of two spare Return Secondary Sludge pumps at Plant No. 2, for a total amount
not to exceed $706,855, including applicable sales tax and freight; and
B. Approve a contingency of $141,371 (20%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
5.PROCUREMENT OF ONE SPARE DRIVE UNIT FOR PRIMARY
CLARIFIERS F AND G AT PLANT NO. 2
2025-4436
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order to Ovivo USA, LLC, for the procurement
of one Ovivo C60LT drive unit for Primary Clarifiers F and G at Plant No. 2, for a
total amount not to exceed $147,933, plus applicable sales tax and freight; and
B. Approve a contingency of $29,587 (20%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
6.SOLE SOURCE PURCHASE OF FARO VANTAGE S6 MAX TRACKER 2025-4434
Page 3 of 10
OPERATIONS COMMITTEE Minutes September 3, 2025
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order to FARO Technologies. Inc., to
purchase a FARO Vantage S6 Max tracker for a total amount not to exceed
$199,433, including sales tax and freight; and
B. Approve a contingency of $9,972 (5%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
7.MASTER REIMBURSEMENT AGREEMENT TO THE CITY OF SANTA
ANA FOR MANHOLE FRAME AND COVER ADJUSTMENTS
2025-4435
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve the Master Reimbursement Agreement with the City of Santa Ana for
Orange County Sanitation District manhole frame and cover adjustments within
Santa Ana’s Street Rehabilitation Projects, for a term of ten (10) years from the
effective date, in a form approved by General Counsel, for a total not to exceed
amount of $150,000; and
B. Approve a contingency of $15,000 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
8.QUARTERLY ODOR COMPLAINT REPORT 2025-4437
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2024-25 Fourth Quarter Odor Complaint Report.
Page 4 of 10
OPERATIONS COMMITTEE Minutes September 3, 2025
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
9.CEQA SUPPORT SERVICES, PSA2025-004 2025-4441
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Professional Services Agreement with HDR Engineering, Inc. to provide
California Environmental Quality Act (CEQA) Support Services, PSA2025-004, for a
three-year period commencing October 1, 2025, through September 30, 2028, with two
one-year renewal options, for annual amount not to exceed $300,000 and a total
contract amount not to exceed $1,500,000.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
NON-CONSENT:
10.SOUTHERN CALIFORNIA EDISON GENERATOR
INTERCONNECTION AGREEMENT FOR PLANT NO. 2
2025-4445
Originator: Riaz Moinuddin
Director of Operations and Maintenance Riaz Moinuddin provided a verbal report of the
item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Generator Interconnection Agreement with Southern California Edison
Company for a period of twenty (20) years from the Effective Date.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
Page 5 of 10
OPERATIONS COMMITTEE Minutes September 3, 2025
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
Director Carlos A. Leon arrived at the meeting at 5:18 p.m.
11.COLLECTIONS YARD RELOCATION AND WAREHOUSE
DEMOLITION AT PLANT NO. 2, PROJECT NO. P2-127
2025-4169
Originator: Mike Dorman
Director of Engineering Mike Dorman introduced Engineering Manager Raul Cuellar,
who provided a PowerPoint presentation on the collections yard relocation and
warehouse demolition at Plant No. 2, Project No. P2–127. The presentation included
an overview of the previous site plan, the current site plan upon completion,
Warehouse A and fleet storage, the collections yard and new CNG filling station,
up-to-date images of the existing warehouse demolition, provided more detailed
information about the utility conflicts at the collections yard, contingency and significant
changes, construction change order disputes, the status of the construction contract,
and the final recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Final Change Order and a construction contingency increase of $546,890
(8.4%) to finalize all costs for the existing Construction Contract with Archico Design
Build, Inc., for Collections Yard Relocation and Warehouse Demolition at Plant No. 2,
Project No. P2-127, for a total contingency amount of $1,196,890 (18.4%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez
ABSTENTIONS:None
12.ENGINE AND GENERATOR OVERHAULS AT PLANT NOS. 1 AND 2
PHASE 2, CONTRACT NO. J-135C
2025-4168
Originator: Mike Dorman
Mr. Dorman introduced Engineering Supervisor Valerie Ratto, who provided a
PowerPoint presentation on the Engine and Generator Overhauls at Plant No. 1 and 2,
Phase 2, Contract No. J-135C, which included background information on the facility, a
project overview, the engine overhaul process, details about the engine blocks,
generator rewinding, negotiations, and the recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 6 of 10
OPERATIONS COMMITTEE Minutes September 3, 2025
A. Approve a project budget increase of $2,500,000 for Central Generation Engine
Overhauls at Plant Nos. 1 and 2, Project No. J-135, for a new total budget of
$74,700,000;
B. Award a Sole Source Service Contract to Cooper Machinery Services LLC for
Engine and Generator Overhauls at Plant Nos. 1 and 2, Phase 2, Contract No.
J-135C, as part of Central Generation Engine Overhauls at Plant Nos. 1 and 2,
Project No. J-135, for a total amount not to exceed $28,642,770; and
C. Approve a contingency of $2,864,277 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez
ABSTENTIONS:None
13.CHEMICAL SYSTEMS REHABILITATION AT PLANT NO. 2, PROJECT
NO. P2-135
2025-4171
Originator: Mike Dorman
Mr. Dorman introduced Engineering Supervisor Charles Falzone, who provided a
PowerPoint presentation on the Chemical Systems Rehabilitation at Plant No. 2,
Project No. P2-135. The presentation included a project overview of the sodium
bisulfite station, the anionic polymer station, bid results and recommendation. The
presentation included a project overview of the sodium bisulfite station and the anionic
polymer station, as well as bid results and the recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Chemical Systems
Rehabilitation at Plant No. 2, Project No. P2-135;
B. Award a Construction Contract Agreement to Innovative Construction Solutions
for Chemical Systems Rehabilitation at Plant No. 2, Project No. P2-135, for a
total amount not to exceed $4,439,500; and
C. Approve a contingency of $443,950 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez
Page 7 of 10
OPERATIONS COMMITTEE Minutes September 3, 2025
ABSTENTIONS:None
14.CHEMICAL SYSTEMS REHABILITATION AT PLANT NO. 2, PROJECT
NO. P2-135
2025-4172
Originator: Mike Dorman
Mr. Falzone continued his presentation on Project No. P2-135, Chemical Systems
Rehabilitation at Plant No. 2 regarding the award of the professional construction
services agreement.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a project budget increase of $430,000 for Chemical Systems
Rehabilitation at Plant No. 2, Project No. P2-135, for a new total budget of
$9,860,000;
B. Approve a Professional Construction Services Agreement with Lee & Ro, Inc. to
provide construction support services for Chemical Systems Rehabilitation at
Plant No. 2, Project No. P2-135, for a total amount not to exceed $812,061; and
C. Approve a contingency of $81,206 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Ryan Gallagher, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten and Jamie Valencia
NOES:None
ABSENT:Johnathan Ryan Hernandez
ABSTENTIONS:None
INFORMATION ITEMS:
15.ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL
SERVICES DEPARTMENT UPDATE
2025-4456
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg delivered a PowerPoint presentation
introducing the Environmental Services Department Division, highlighting its mission
and key functions. The presentation covered the department's core responsibilities in
administration and regulatory oversight, environmental compliance and ocean
monitoring, resource protection, and the environmental laboratory. She also provided
an overview of the Orange County circular water cycle, source control, progressive
enforcement, wastehauler station, industrial wastewater and inspections, sewershed
sampling, dry weather urban runoff diversion, interagency emergency response, heavy
metals in final effluent, pretreatment honor roll, environmental compliance, air quality
compliance and testing, biosolids management, stormwater audits, ocean monitoring,
environmental laboratory, the daily treatment process control, the outfall rehabilitation
Page 8 of 10
OPERATIONS COMMITTEE Minutes September 3, 2025
project, contaminant source investigation, compounds of emerging concerns, and
regulatory compliance tracking.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Director Tom Lindsey referenced Item Nos. 4 and 5, and asked General Manager Thompson
how staff determines which spare parts to keep on hand. Mr. Thompson advised that staff
takes into consideration the criticality of the piece of equipment, the lead time to obtain the
item, how long of an outage the system can handle, and the commonality of the part.
Vice Chair Ooten asked Mr. Thompson if the influent flow trend was decreasing. Mr.
Thompson advised that it has fluctuated, but he believes it has leveled out and that
conservation equals population growth. He also advised that we are seeing an increase in
solids, which will continue to grow.
Chair Burns inquired about the Deep-Well Injection and Super Critical Water Oxidization
(SCWO) equipment needs and implementation timeframe. Mr. Thompson advised that
Deep-Well Injection could change Plant No. 1 solids treatment centrifuge use, which is high
cost, high turnover, and hard on equipment. This will cause the need to adjust centrifuge
usage. Truck loading would decrease, reducing the need for spare parts. Mr. Thompson
provided an implementation timeline of 4 to 6 years minimum and advised that we are
scheduled to receive SCWO equipment this month.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Burns declared the meeting adjourned at 5:58 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, October 1, 2025 at 5:00 p.m.
Page 9 of 10
OPERATIONS COMMITTEE Minutes September 3, 2025
Submitted by:
_____________________
Tania Moore, CMC
Assistant Clerk of the Board
Page 10 of 10
OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4475 Agenda Date:10/1/2025 Agenda Item No:2.
FROM:Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
PROCUREMENT OF COOPER LSVB INTAKE MANIFOLDS
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A.Approve a Sole Source Purchase Order to Cooper Machinery Services LLS for the
procurement of two spare air intake manifolds for the Central Generation engines at Plant No.
2, for a total amount not to exceed $232,734, including applicable sales tax & freight; and
B.Approve a contingency of $23,274 (10%).
BACKGROUND
The Orange County Sanitation District (OC San)operates five clean-burn internal combustion
engines that generate electricity at the Plant No.2 Central Generation (Cen Gen)facility.Cen Gen
also provides process heat to the digester complex at Plant No.2.The engines play a vital role in
emissions reduction and South Coast Air Quality Management District (SCAQMD)permit compliance
by utilizing methane gas produced during the wastewater treatment process.
To maximize efficiency and meet emission requirements,Cen Gen components must meet
specifications set by the original equipment manufacturer (OEM).The air intake manifolds are critical
components and spares must be inventoried for continued reliable operation.Air intake manifolds
are an integral part of the engine,providing proper air flow into the combustion chambers for proper
fuel consumption. Loss of airflow will create an engine imbalance and cause emission violations.
RELEVANT STANDARDS
·24/7/365 treatment plant reliability
·Maintain a proactive asset management program
·Operate and maintain facilities to minimize impacts on surrounding communities including
odor, noise and lighting
PROBLEM
OC San currently does not have any spare air intake manifolds in inventory for the Plant No.2 Cen
Gen engines.The existing manifolds have experienced wear and have undergone minor crackOrange County Sanitation District Printed on 9/23/2025Page 1 of 2
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File #:2025-4475 Agenda Date:10/1/2025 Agenda Item No:2.
Gen engines.The existing manifolds have experienced wear and have undergone minor crack
repairs.
PROPOSED SOLUTION
Approve a Sole Source Purchase Order to procure two spare LSVB Air Intake Manifolds for the
Cooper Bessemer engines at Plant No.2 to maintain asset availability and minimize process
downtime.
TIMING CONCERNS
N/A
RAMIFICATIONS OF NOT TAKING ACTION
Failure to maintain adequate spare parts in inventory could result in extended equipment downtime,
affecting electrical power reliability and potentially impair OC San’s ability to maintain operational
permit limits.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Cooper Machinery Services LLC is a Board of Directors approved OEM vendor for all Cen Gen
engine components.A 10%contingency is requested in the event of pricing changes due to tariffs,
delays in placing the order beyond valid quote dates, or other unforeseeable changes.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance.This item has
been budgeted (Budget Update FY 2025-26,Page A-18,Lines 870 and 880 Plant Nos.1 &2
Maintenance) and the budget is sufficient for this action.
Date of Approval Contract Amount Contingency
10/01/2025 $232,734 $23,274 (10%)
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
RM:ls
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OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4476 Agenda Date:10/1/2025 Agenda Item No:3.
FROM:Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
PLANT NO. 2 MAIN SEWAGE PUMP #7 OVERHAUL
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Sole Source Purchase Order SSJ#2889 to Bender CCP, Inc. for the overhaul of
Main Sewage Pump #7 at Plant No. 2, for a total amount not to exceed $270,942, including
applicable sales tax and freight; and
B. Approve a contingency of $27,095 (10%)
BACKGROUND
Orange County Sanitation District’s (OC San)Plant No.2 Headworks facility has seven Main Sewage
Pumps (MSP)that transfer wastewater from the Bar Screen facility to the discharge channel and grit
basin.MSPs #1 through #3 are dedicated to non-reclaimable flows and MSPs #4 through #7 are
dedicated to reclaimable flows when operating in separated mode.Plant No.2 MSPs allow for the
treatment of all the wastewater flows that are routed to the plant.
RELEVANT STANDARDS
·24/7/365 treatment plant reliability
·Maintain a proactive asset management program
·Meet volume and water quality needs for the GWRS
PROBLEM
MSP #7 was offline for approximately one year to complete Variable Frequency Drive (VFD)repairs.
When the pump was brought back online,it was found to require additional mechanical repairs.A
detailed inspection performed by Bender CCP,Inc.,at its facility confirmed the need for multiple
repairs and component replacements to restore the pump to reliable service.
Orange County Sanitation District Printed on 9/22/2025Page 1 of 2
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File #:2025-4476 Agenda Date:10/1/2025 Agenda Item No:3.
PROPOSED SOLUTION
Approve a Sole Source Purchase Order to Bender CCP, Inc. for the inspection, repair, replacement,
and re-assembly of parts for Main Sewage Pump #7 at Plant No. 2.
TIMING CONCERNS
Given the long lead times of some parts and criticality of these pumps,it is essential to commence
this work as soon as possible to ensure operational readiness.
RAMIFICATIONS OF NOT TAKING ACTION
The Influent Pump Station at Plant No.2 now has reduced redundancy due to the separation of
reclaimable and non-reclaimable flows that pass through this process station.Insufficient pumping
capacity would lead to operating in combined mode,affecting OC San's commitment to supply
required flows to the Ground Water Replenishment System.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
EBARA is the original equipment manufacturer (OEM),and Bender CCP is EBARA’s recommended
local vendor in the Sanitation District’s geographical region.Pricing for the stated repairs of the
identified parts is consistent based on previous repairs.A 10%contingency is requested in the event
of pricing changes due to tariffs,delays in placing the order beyond quote availability,or other
unforeseeable changes.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance.This item has
been budgeted (Budget Update FY 2025-26,Repairs &Maintenance,Page 33)and the budget is
sufficient for this action.
Date of Approval Contract Amount Contingency
10/22/2025 $270,942 $27,095 (10%)
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
RM:ls
Orange County Sanitation District Printed on 9/22/2025Page 2 of 2
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OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4511 Agenda Date:10/1/2025 Agenda Item No:4.
FROM:Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
ANNUAL PROFESSIONAL DESIGN SERVICES AGREEMENT, CONTRACT NO. FE18-00-03
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve an increase of $70,000 to the Professional Design Services Agreement No.FE18-00-03,
annual compensation limit with Dudek for a total amount not to exceed $670,000 per year.
BACKGROUND
Orange County Sanitation District (OC San)Professional Design Services Agreement (PDSA)No.
FE18-00-03 has a task order limit of $300,000,with a maximum annual fiscal year contract award
limit not to exceed $600,000.
In Fiscal Year 2020/2021,Dudek was awarded task orders for CenGen Cooling Water Pipe
Replacement at Plant No.2,Project FE20-04,for $300,000;and Olive Sub-Trunk Siphon
Rehabilitation at Santa Ana River, Project No. FE20-08, for $259,867, for a total amount of $559,867.
The task order limit of CenGen Cooling Water Pipe Replacement at Plant No.2,Project FE20-04,
was increased from $300,000 to $370,000,to complete the remaining construction,commissioning,
and close-out services,at the approval of the Board in October 2024 in accordance with OC San’s
Purchasing Ordinance.
RELEVANT STANDARDS
·Ensure the public’s money is wisely spent
PROBLEM
The annual fiscal year contract award limit for PDSA No.FE18-00-03 was inadvertently not increased
when the Board approved the increase to Project No. FE20-04 and now totals $629,867.
Orange County Sanitation District Printed on 9/22/2025Page 1 of 2
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File #:2025-4511 Agenda Date:10/1/2025 Agenda Item No:4.
PROPOSED SOLUTION
Increase PDSA No.FE18-00-03 annual compensation limit from $600,000 to $670,000 to
accommodate already approved contracts and contingencies.
TIMING CONCERNS
OC San has already authorized work based on the approved higher task order limit,and there are
outstanding invoices for both Project Nos.FE20-04 and FE20-08 that cannot be paid because they
exceed the maximum annual fiscal year contract award limit.
RAMIFICATIONS OF NOT TAKING ACTION
OC San would not be able to pay current invoices on Project Nos. FE20-04 and FE20-08.
PRIOR COMMITTEE/BOARD ACTIONS
October 2024 -Approve a Task Order limit increase of $70,000 to the Professional Design Services
Agreement with Dudek to provide professional engineering services for CenGen Cooling Water Pipe
Replacement at Plant No.2,Project No.FE20-04,Task Order No.FE18-00-03-03,for a total amount
not to exceed $370,000.
June 2018 -Approve an Annual Professional Design Services Agreement with Dudek,Contract No.
FE18-00-03 for professional engineering design and construction support services commencing July
1,2018,with a maximum annual fiscal year contract limitation not to exceed $600,000,and approved
two additional one-year optional extensions.
ADDITIONAL INFORMATION
N/A
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance.This item has
been budgeted (Budget FY 2025-26,Page A-8,Small Construction Projects Program,Project No.M-
FE), and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
VP:lb
Orange County Sanitation District Printed on 9/22/2025Page 2 of 2
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OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4176 Agenda Date:10/1/2025 Agenda Item No:5.
FROM:Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH, PROJECT NO. FE23-07
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A.Receive and file Bid Tabulation and Recommendation for Pipeline Utility Easement Clean Up
in Huntington Beach, Project No. FE23-07;
B. Award a Construction Contract to Metrocell Construction, Inc., for Pipeline Utility Easement
Clean Up in Huntington Beach, Project No. FE23-07, for a total amount not to exceed
$2,863,255; and
C. Approve a contingency of $286,326 (10%).
BACKGROUND
The Orange County Sanitation District (OC San)has a 66-inch diameter pipeline within a 30-foot-
wide utility easement constructed in 1959,before the adjacent private properties were constructed.
Private property encroachments have occurred across the sewer easement,including structures,
sheds, pools, fencing, and landscaping behind 29 private properties.
RELEVANT STANDARDS
·Comply with California Public Contract Code Section 20103.8, award construction contract to
lowest responsive, responsible bidder
·Commitment to safety and reducing risks in all operations
·Operate and maintain facilities to minimize impacts on surrounding communities, including
odor, noise, and lighting
PROBLEM
Private property encroachments obstruct required access to sewer facilities,preventing OC San from
conducting assessments,maintenance,and repairs.These access restrictions pose a significant risk,
as urgent repairs may be delayed or prevented altogether,potentially impacting system reliability and
public health.
Orange County Sanitation District Printed on 9/22/2025Page 1 of 3
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File #:2025-4176 Agenda Date:10/1/2025 Agenda Item No:5.
PROPOSED SOLUTION
Award a construction contract to restore critical access to the sewer main by removing
encroachments on 13 private properties within OC San’s pipeline easement.Work will include
demolishing landscaping and an existing wall,resurfacing easement areas,constructing block walls
and a drainage swale,and installing access gates as needed to ensure long-term accessibility for OC
San.
TIMING CONCERNS
OC San will continue to face difficulties accessing its sewer facilities and performing assessments,
maintenance, and repairs.
RAMIFICATIONS OF NOT TAKING ACTION
Failure to restore access could result in significant service disruptions to the community if the pipeline
were to fail,since OC San staff would not be able to respond promptly with necessary maintenance
or repairs.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
OC San advertised Project No.FE23-07 for bids on June 30,2025,and three sealed bids were
received on August 14, 2025. A summary of the bid opening follows:
Engineer’s Estimate $3,302,000
Bidder Amount of Bid
Metrocell Construction, Inc.$2,863,255
MMC, Inc.$3,154,000
Lonerock, Inc.$4,531,250
The bids were evaluated in accordance with OC San’s policies and procedures.A notice was sent to
all bidders on September 2,2025,informing them of the intent to recommend awarding the
Construction Contract to Metrocell Construction, Inc.
Staff recommends awarding a Construction Contract to the lowest responsive and responsible
bidder, Metrocell Construction, Inc., for a total amount not to exceed $2,863,255.
CEQA
The project is exempt from CEQA under the Class 2 and 5 categorical exemptions set forth in the
California Code of Regulations sections 15302 and 15305.A Notice of Exemption will be filed with
the OC Clerk-Recorder and State Clearinghouse after OC San's Board of Directors approval of the
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File #:2025-4176 Agenda Date:10/1/2025 Agenda Item No:5.
Construction Contract.
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance.This item has
been budgeted (Budget FY 2025-26,Page A-8,Small Construction Projects Program,Project No.M-
FE) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Construction Contract
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C-CA-050625
PART A
CONTRACT AGREEMENT
C-CA-050625
TABLE OF CONTENTS
CONTRACT AGREEMENT
SECTION – 1 GENERAL ................................................................................ 1
SECTION – 2 MATERIALS AND LABOR ...................................................... 4
SECTION – 3 PROJECT ................................................................................ 4
SECTION – 4 PLANS AND SPECIFICATIONS ............................................. 5
SECTION – 5 TIME OF COMMENCEMENT AND COMPLETION ................. 5
SECTION – 6 TIME IS OF THE ESSENCE .................................................... 5
SECTION – 7 EXCUSABLE DELAYS ............................................................ 6
SECTION – 8 EXTRA WORK ......................................................................... 6
SECTION – 9 CHANGES IN PROJECT ......................................................... 7
SECTION – 10 LIQUIDATED DAMAGES FOR DELAY .................................. 7
SECTION – 11 CONTRACT PRICE AND METHOD OF PAYMENT ................ 7
SECTION – 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS .............................................................................. 9
SECTION – 13 COMPLETION ......................................................................... 9
SECTION – 14 CONTRACTOR’S EMPLOYEES COMPENSATION ............. 10
SECTION – 15 SURETY BONDS ................................................................... 12
SECTION – 16 INSURANCE .......................................................................... 12
SECTION – 17 RISK AND INDEMNIFICATION ............................................. 21
SECTION – 18 TERMINATION ...................................................................... 21
SECTION – 19 WARRANTY .......................................................................... 21
SECTION – 20 ASSIGNMENT ....................................................................... 22
SECTION – 21 RESOLUTION OF DISPUTES ............................................... 22
SECTION – 22 SAFETY & HEALTH .............................................................. 23
SECTION – 23 CALIFORNIA VOLUNTARY PROTECTION PROGRAM
ANNUAL REPORTING REQUIREMENT .............................. 23
SECTION – 24 HUMAN RESOURCES POLICIES ......................................... 23
SECTION – 25 NOTICES ............................................................................... 24
CONFORMED C-CA-050625 PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 1 of 25
CONTRACT AGREEMENT
ORANGE COUNTY SANITATION DISTRICT
PROJECT NO. FE23-07
PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH
This CONTRACT AGREEMENT (Contract Agreement) is made and entered into, to be
effective, this October 22, 2025, by and between Metrocell Construction, Inc., hereinafter
referred to as “CONTRACTOR” and the Orange County Sanitation District, hereinafter referred
to as “OC SAN”.
WITNESSETH
That for and in consideration of the promises and agreements hereinafter made and exchanged,
OC SAN and CONTRACTOR agree as follows:
SECTION – 1 GENERAL
CONTRACTOR certifies and agrees that all the terms, conditions and obligations of the
Contract Documents as hereinafter defined, the location of the job site, and the conditions under
which the Work is to be performed have been thoroughly reviewed, and enters into this Contract
based upon CONTRACTOR’s investigation of all such matters and is in no way relying upon
any opinions or representations of OC SAN. It is agreed that this Contract represents the entire
agreement. It is further agreed that the Contract Documents are each incorporated into this
Contract by reference, with the same force and effect as if the same were set forth at length
herein, and that CONTRACTOR and its Subcontractors, if any, will be and are bound by any
and all of said Contract Documents insofar as they relate in any part or in any way, directly or
indirectly, to the Work covered by this Contract.
A. Contract Documents Order of Precedence
“Contract Documents” refers to those documents identified in the definition of “Contract
Documents” in the General Conditions, “Definitions”.
C-CA-050625 CONFORMED PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 2 of 25
1. In the event of a conflict between one Contract Document and any of the other
Contract Documents, the provisions in the document highest in precedence shall be
controlling. The order of precedence of the Contract Documents is as follows:
a. Supplemental Agreements – the last in time being the first in precedence
b. Addenda issued prior to the date for submittal of Bids – the last in time being the
first in precedence
c. Contract Agreement
d. Permits and other regulatory requirements
e. Special Provisions
f. General Conditions (GC)
g. Notice Inviting Bids and Instruction to Bidders
h. Geotechnical Baseline Report (GBR), if attached as a Contract Document
i. Plans and Specifications – in these documents the order of precedence shall be:
i. Specifications (Divisions 01-17)
ii. Plans
iii. General Requirements (GR)
iv. Standard Drawings and Typical Details
j. CONTRACTOR’s Bid
2. In the event of a conflict between terms within an individual Contract Document, the
conflict shall be resolved by applying the following principles as appears applicable:
a. Figured dimensions on the Contract Documents shall govern. Dimensions not
specified shall be as directed by the ENGINEER. Details not shown or
specified shall be the same as similar parts that are shown or specified, or as
directed. Full-size details shall take precedence over scale Drawings as to
CONFORMED C-CA-050625 PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 3 of 25
shape and details of construction. Specifications shall govern as to material
and workmanship.
b. The Contract Documents calling for the higher quality material or workmanship
shall prevail. Materials or Work described in words, which so applied, have a
well-known technical or trade meaning shall be deemed to refer to such
recognized standards. In the event of any discrepancy between any Drawings
and the figures thereon, the figures shall be taken as correct.
c. Scale Drawings, full-size details, and Specifications are intended to be fully
complementary and to agree. Should any discrepancy between Contract
Documents come to the CONTRACTOR’s attention, or should an error occur in
the efforts of others, which affect the Work, the CONTRACTOR shall notify the
ENGINEER, in writing, at once. In the event any doubts or questions arise with
respect to the true meaning of the Contract Documents, reference shall be
made to the ENGINEER whose written decision shall be final. If the
CONTRACTOR proceeds with the Work affected without written instructions
from the ENGINEER, the CONTRACTOR shall be fully responsible for any
resultant damage or defect.
d. Anything mentioned in the Specifications and not indicated in the Plans, or
indicated in the Plans and not mentioned in the Specifications, shall be of like
effect as if indicated and mentioned in both. In case of discrepancy in the
Plans or Specifications, the matter shall be immediately submitted to OC SAN’s
ENGINEER, without whose decision CONTRACTOR shall not adjust said
discrepancy save only at CONTRACTOR’s own risk and expense. The
decision of the ENGINEER shall be final.
C-CA-050625 CONFORMED PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 4 of 25
In all matters relating to the acceptability of material, machinery or plant equipment;
classifications of material or Work; the proper execution, progress or sequence of the
Work; and quantities interpretation of the Contract Documents, the decision of the
ENGINEER shall be final and binding, and shall be a condition precedent to any payment
under the Contract, unless otherwise ordered by the Board of Directors.
B. Definitions
Capitalized terms used in this Contract are defined in the General Conditions,
“Definitions”. Additional terms may be defined in the Special Provisions.
SECTION – 2 MATERIALS AND LABOR
CONTRACTOR shall furnish, under the conditions expressed in the Plans and Specifications, at
CONTRACTOR’S own expense, all labor and materials necessary, except such as are
mentioned in the Specifications to be furnished by OC SAN, to construct and complete the
Project, in good workmanlike and substantial order. If CONTRACTOR fails to pay for labor or
materials when due, OC SAN may settle such claims by making demand upon the Surety to this
Contract. In the event of the failure or refusal of the Surety to satisfy said claims, OC SAN may
settle them directly and deduct the amount of payments from the Contract Price and any
amounts due to CONTRACTOR. In the event OC SAN receives a stop payment notice from
any laborer or material supplier alleging non-payment by CONTRACTOR, OC SAN shall be
entitled to deduct all of its costs and expenses incurred relating thereto, including but not limited
to administrative and legal fees.
SECTION – 3 PROJECT
The Project is described as:
PROJECT NO. FE23-07
PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH
CONFORMED C-CA-050625 PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 5 of 25
SECTION – 4 PLANS AND SPECIFICATIONS
The Work to be done is shown in a set of Plans and Specifications entitled:
PROJECT NO. FE23-07
PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH
Said Plans and Specifications and any revision, amendments and addenda thereto are attached
hereto and incorporated herein as part of this Contract and referred to by reference.
SECTION – 5 TIME OF COMMENCEMENT AND COMPLETION
CONTRACTOR agrees to commence the Project within 15 calendar days from the date set forth
in the “Notice to Proceed” sent by OC SAN, unless otherwise specified therein and shall
diligently prosecute the Work to completion within three hundred sixty-five (365) calendar days
from the date of the “Notice to Proceed” issued by OC SAN, excluding delays caused or
authorized by OC SAN as set forth in Sections 7, 8, and 9 hereof, and applicable provisions in
the General Conditions. The time for completion includes fifteen (15) calendar days determined
by OC SAN likely to be inclement weather when CONTRACTOR will be unable to work.
SECTION – 6 TIME IS OF THE ESSENCE
Time is of the essence of this Contract. As required by the Contract Documents,
CONTRACTOR shall prepare and obtain approval of all shop drawings, details and samples,
and do all other things necessary and incidental to the prosecution of CONTRACTOR’s Work in
conformance with an approved construction progress schedule. CONTRACTOR shall
coordinate the Work covered by this Contract with that of all other contractors, subcontractors
and of OC SAN, in a manner that will facilitate the efficient completion of the entire Work and
accomplish the required milestone(s), if any, by the applicable deadline(s) in accordance with
Section 5 herein. OC SAN shall have the right to assert complete control of the premises on
which the Work is to be performed and shall have the right to decide the time or order in which
the various portions of the Work shall be installed or the priority of the work of subcontractors,
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and, in general, all matters representing the timely and orderly conduct of the Work of
CONTRACTOR on the premises.
SECTION – 7 EXCUSABLE DELAYS
CONTRACTOR shall only be excused for any delay in the prosecution or completion of the
Project as specifically provided in General Conditions, “Extension of Time for Delay”, and the
General Requirements, “By CONTRACTOR or Others – Unknown Utilities during Contract
Work”. Extensions of time and extra compensation arising from such excusable delays will be
determined in accordance with the General Conditions, “Extension of Time for Delay” and
“Contract Price Adjustments and Payments”, and extensions of time and extra compensation as
a result of incurring undisclosed utilities will be determined in accordance with General
Requirements, “By CONTRACTOR or Others – Unknown Utilities during Contract Work”.
OC SAN’s decision will be conclusive on all parties to this Contract.
SECTION – 8 EXTRA WORK
The Contract Price as set forth in Section 11, includes compensation for all Work performed by
CONTRACTOR, unless CONTRACTOR obtains a Change Order signed by a designated
representative of OC SAN specifying the exact nature of the Extra Work and the amount of
extra compensation to be paid all as more particularly set forth in Section 9 hereof and the
General Conditions, “Request for Change (Changes at CONTRACTOR’s Request)”, “OWNER
Initiated Changes”, and “Contract Price Adjustments and Payments”.
In the event a Change Order is issued by OC SAN pursuant to the Contract Documents,
OC SAN shall extend the time fixed in Section 5 for completion of the Project by the number of
days, if any, reasonably required for CONTRACTOR to perform the Extra Work, as determined
by OC SAN’s ENGINEER. The decision of the ENGINEER shall be final.
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SECTION – 9 CHANGES IN PROJECT
OC SAN may at any time, without notice to any Surety, by Change Order, make any changes in
the Work within the general scope of the Contract Document, including but not limited to
changes:
1. In the Specifications (including Drawings and designs);
2. In the time, method or manner of performance of the Work;
3. In OC SAN-furnished facilities, equipment, materials, services or site; or
4. Directing acceleration in the performance of the Work.
No change of period of performance or Contract Price, or any other change in the Contract
Documents, shall be binding until the Contract is modified by a fully executed Change Order.
All Change Orders shall be issued in accordance with the requirements set forth in the General
Conditions, “Request for Change (Changes at CONTRACTOR’s Request)” and “OWNER
Initiated Changes”.
SECTION – 10 LIQUIDATED DAMAGES FOR DELAY
Liquidated Damages shall be payable in the amounts and upon the occurrence of such events
or failure to meet such requirements or deadlines as provided in the Special Provisions,
“Liquidated Damages and Incentives.”
SECTION – 11 CONTRACT PRICE AND METHOD OF PAYMENT
A. OC SAN agrees to pay and the CONTRACTOR agrees to accept as full consideration for
the faithful performance of this Contract, subject to any additions or deductions as
provided in approved Change Orders, the sum of Two Million Eight Hundred Sixty-Three
Thousand Two Hundred Fifty-Five Dollars ($2,863,255) as itemized on the attached
Exhibit A.
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Upon satisfaction of the conditions precedent to payment set forth in the General
Requirements, Additional General Requirements, and General Conditions (including but
not limited to Sections entitled “Mobilization Payment Requirements” and “Payment
Itemized Breakdown of Contract Lump Sum Prices”), there shall be paid to the
CONTRACTOR an initial Net Progress Payment for mobilization. OC SAN shall issue at
the commencement of the job a schedule which shows:
1. A minimum of one payment to be made to the CONTRACTOR for each successive
four (4) week period as the Work progresses, and
2. The due dates for the CONTRACTOR to submit requests for payment to meet the
payment schedule.
After the initial Net Progress Payment, and provided the CONTRACTOR submits the
request for payment prior to the end of the day required to meet the payment schedule,
the CONTRACTOR shall be paid a Net Progress Payment on the corresponding monthly
payment date set forth in the schedule.
Payments shall be made on demands drawn in the manner required by law, accompanied
by a certificate signed by the ENGINEER, stating that the Work for which payment is
demanded has been performed in accordance with the terms of the Contract Documents,
and that the amount stated in the certificate is due under the terms of the Contract.
Payment applications shall also be accompanied with all documentation, records, and
releases as required by the Contract; Exhibit A, Schedule of Prices; and General
Conditions, “Payment for Work – General”. The Total amount of Progress Payments shall
not exceed the actual value of the Work completed as certified by OC SAN’s ENGINEER.
The processing of payments shall not be considered as an acceptance of any part of the
Work.
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B. As used in this Section, the following defined terms shall have the following meanings:
1. “Net Progress Payment” means a sum equal to the Progress Payment less the
Retention Amount and other qualified deductions (Liquidated Damages, stop
payment notices, etc.).
2. “Progress Payment” means a sum equal to:
a. the value of the actual Work completed since the commencement of the Work
as determined by OC SAN;
b. plus the value of material suitably stored at the worksite, treatment plant or
approved storage yards subject to or under the control of OC SAN since the
commencement of the Work as determined by OC SAN;
c. less all previous Net Progress Payments;
d. less all amounts of previously qualified deductions;
e. less all amounts previously retained as Retention Amounts.
3. “Retention Amount” for each Progress Payment means the percentage of each
Progress Payment to be retained by OC SAN to assure satisfactory completion of the
Contract. The amount to be retained from each Progress Payment shall be determined
as provided in the General Conditions, “Retained Funds; Substitution of Securities.”
SECTION – 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS
Pursuant to Public Contract Code Section 22300 et seq., the CONTRACTOR may, at its sole
expense, substitute securities as provided in General Conditions, “Retained Funds; Substitution
of Securities.”
SECTION – 13 COMPLETION
Final Completion and Final Acceptance shall occur at the time and in the manner specified in the
General Conditions, “Final Acceptance and Final Completion”, “Final Payment”; and Exhibit A,
Schedule of Prices.
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Upon receipt of all documentation, records, and releases as required by the Contract from the
CONTRACTOR, OC SAN shall proceed with the Final Acceptance as specified in General
Conditions.
SECTION – 14 CONTRACTOR’S EMPLOYEES COMPENSATION
A. General Prevailing Rate:
OC SAN has been advised by the State of California Director of Industrial Relations of its
determination of the general prevailing rate of per diem wages and the general prevailing
rate for legal holiday and overtime Work in the locality in which the Work is to be
performed for each craft or type of Work needed to execute this Contract, and copies of
the same are on file in the Office of the ENGINEER of OC SAN. The CONTRACTOR
agrees that not less than said prevailing rates shall be paid to workers employed on this
public works Contract as required by Labor Code Section 1774 of the State of California.
Per California Labor Code 1773.2, OC SAN will have on file copies of the prevailing rate of
per diem wages at its principal office and at each job site, which shall be made available to
any interested party upon request.
B. Forfeiture for Violation:
CONTRACTOR shall, as a penalty to OC SAN, forfeit Two Hundred Dollars ($200) for
each calendar day or portion thereof for each worker paid (either by the CONTRACTOR or
any Subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the Work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
C. Apprentices:
Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding
the employment of apprentices are applicable to this Contract and the CONTRACTOR
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shall comply therewith if the prime contract involves Thirty Thousand Dollars ($30,000) or
more.
D. Workday:
In the performance of this Contract, not more than eight (8) hours shall constitute a day’s
work, and the CONTRACTOR shall not require more than eight (8) hours of labor in a day
from any person employed by him hereunder except as provided in paragraph (B) above.
CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the
Labor Code of the State of California and shall forfeit to OC SAN as a penalty, the sum of
Twenty-Five Dollars ($25) for each worker employed in the execution of this Contract by
CONTRACTOR or any Subcontractor for each calendar day during which any worker is
required or permitted to labor more than eight (8) hours in any one calendar day and forty
(40) hours in any one week in violation of said Article. CONTRACTOR shall keep an
accurate record showing the name and actual hours worked each calendar day and each
calendar week by each worker employed by CONTRACTOR in connection with the
Project.
E. Registration; Record of Wages; Inspection:
CONTRACTOR shall comply with the registration requirements of Labor Code Section 1725.5.
Pursuant to Labor Code Section 1771.4, the Work is subject to compliance monitoring by the
California Department of Industrial Relations. CONTRACTOR shall maintain accurate payroll
records and shall submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may
be deducted from progress payments per Section 1776.
CONTRACTOR shall comply with the job site notices posting requirements established by
the Labor Commissioner per Title 8, California Code of Regulations Section 16461(e).
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SECTION – 15 SURETY BONDS
CONTRACTOR shall, before entering upon the performance of this Contract, furnish Bonds
approved by OC SAN’s General Counsel – one in the amount of one hundred percent (100%) of
the Contract amount, to guarantee the faithful performance of the Work, and the other in the
amount of one hundred percent (100%) of the Contract amount to guarantee payment of all
claims for labor and materials furnished. As changes to the Contract occur via approved
Change Orders, the CONTRACTOR shall assure that the amounts of the Bonds are adjusted to
maintain 100% of the Contract Price. This Contract shall not become effective until such Bonds
are supplied to and approved by OC SAN. Bonds must be issued by a Surety authorized by the
State Insurance Commissioner to do business in California. The Performance Bond shall
remain in full force and effect through the warranty period, as specified in Section 19 below. All
Bonds required to be submitted relating to this Contract must comply with California Code of
Civil Procedure Section 995.630. Each Bond shall be executed in the name of the Surety
insurer under penalty of perjury, or the fact of execution of each Bond shall be duly
acknowledged before an officer authorized to take and certify acknowledgments, and either one
of the following conditions shall be satisfied:
A. A copy of the transcript or record of the unrevoked appointment, power of attorney, by-
laws, or other instrument, duly certified by the proper authority and attested by the seal of
the insurer entitling or authorizing the person who executed the Bond to do so for and on
behalf of the insurer, is on file in the Office of the County Clerk of the County of Orange; or
B. A copy of a valid power of attorney is attached to the Bond.
SECTION – 16 INSURANCE
CONTRACTOR shall purchase and maintain, for the duration of the Contract, insurance against
claims for injuries to persons, or damages to property which may arise from or in connection
with the performance of the Work hereunder, and the results of that Work by CONTRACTOR,
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its agents, representatives, employees, or Subcontractors, in amounts equal to the
requirements set forth below. CONTRACTOR shall not commence Work under this Contract
until all insurance required under this Section is obtained in a form acceptable to OC SAN, nor
shall CONTRACTOR allow any Subcontractor to commence Work on a subcontract until all
insurance required of the Subcontractor has been obtained. CONTRACTOR shall maintain all
of the foregoing insurance coverages in force through the point at which the Work under this
Contract is fully completed and accepted by OC SAN pursuant to the provisions of the General
Conditions, “Final Acceptance and Final Completion”. Furthermore, CONTRACTOR shall
maintain all of the foregoing insurance coverages in full force and effect throughout the warranty
period, commencing on the date of Final Acceptance. The requirement for carrying the
foregoing insurance shall not derogate from the provisions for indemnification of OC SAN by
CONTRACTOR under Section 17 of this Contract. Notwithstanding nor diminishing the
obligations of CONTRACTOR with respect to the foregoing, CONTRACTOR shall subscribe for
and maintain in full force and effect during the life of this Contract, inclusive of all changes to the
Contract Documents made in accordance with the provisions of the General Conditions,
“Request for Change (Changes at CONTRACTOR’s Request)” and/or “OWNER Initiated
Changes”, the following insurance in amounts not less than the amounts specified. OC SAN
reserves the right to amend the required limits of insurance commensurate with the
CONTRACTOR’s risk at any time during the course of the Project. No vehicles may enter
OC SAN premises/worksite without possessing the required insurance coverage.
CONTRACTOR’s insurance shall also comply with all insurance requirements prescribed by
agencies from whom permits shall be obtained for the Work and any other third parties from
whom third party agreements are necessary to perform the Work (collectively, the “Third
Parties”). The Special Provisions may list such requirements and sample forms and
requirements from such Third Parties may be included in an attachment to the General
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Requirements. CONTRACTOR bears the responsibility to discover and comply with all
requirements of Third Parties, including meeting specific insurance requirements, that are
necessary for the complete performance of the Work. To the extent there is a conflict between
the Third Parties’ insurance requirements and those set forth by OC SAN herein, the
requirement(s) providing the more protective coverage for both OC SAN and the Third Parties
shall control and be purchased and maintained by CONTRACTOR.
If CONTRACTOR maintains higher limits than the minimums shown in this Section, OC SAN
requires and shall be entitled to coverage for the higher limits maintained by the
CONTRACTOR.
Where permitted by law, CONTRACTOR hereby waives all rights of recovery by subrogation
because of deductible clauses, inadequacy of limits of any insurance policy, limitations or
exclusions of coverage, or any other reason against OC SAN, its or their officers, agents, or
employees, and any other contractor or subcontractor performing Work or rendering services on
behalf of OC SAN in connection with the planning, development and construction of the Project.
In all its insurance coverages (except for Professional Liability/Errors and Omissions coverages,
if applicable) related to the Work, CONTRACTOR shall include clauses providing that each
insurer shall waive all of its rights of recovery by subrogation against OC SAN, its or their
officers, agents, or employees, or any other contractor or subcontractor performing Work or
rendering services at the Project. Where permitted by law, CONTRACTOR shall require similar
written express waivers and insurance clauses from each of its Subcontractors of every tier. A
waiver of subrogation shall be effective as to any individual or entity, even if such individual or
entity (a) would otherwise have a duty of indemnification, contractual or otherwise, (b) did not
pay the insurance premium, directly or indirectly, and (c) whether or not such individual or entity
has an insurable interest in the property damaged.
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A. Limits of Insurance
1. General Liability: Two Million Dollars ($2,000,000) per occurrence and a general
aggregate limit of Four Million Dollars ($4,000,000) for bodily injury, personal injury
and property damage. If aggregate limits apply separately to this contract (as
evidenced by submission of ISO form CG 25 03 or CG 25 04), then the aggregate
limit may be equivalent to the per occurrence limit. Coverage shall include each of
the following:
a. Premises-Operations.
b. Products and Completed Operations, with limits of at least Two Million Dollars
($2,000,000) per occurrence and a general aggregate limit of Four Million
Dollars ($4,000,000) which shall be in effect at all times during the warranty
period set forth in the Warranty section herein, and as set forth in the General
Conditions, “Warranty (CONTRACTOR’s Guarantee)”, plus any additional
extension or continuation of time to said warranty period that may be required
or authorized by said provisions. If aggregate limits apply separately to this
contract (as evidenced by submission of ISO form CG 25 03 or CG 25 04),
then the aggregate limit may be equivalent to the per occurrence limit.
c. Broad Form Property Damage, expressly including damage arising out of
explosion, collapse, or underground damage.
d. Contractual Liability, expressly including the indemnity provisions assumed
under this Contract.
e. Separation of Insured Clause, providing that coverage applies separately to
each insured, except with respect to the limits of liability.
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f. Independent CONTRACTOR’s Liability.
To the extent first dollar coverage, including defense of any claim, is not
available to OC SAN or any other additional insured because of any SIR,
deductible, or any other form of self insurance, CONTRACTOR is obligated to
assume responsibility of insurer until the deductible, SIR or other condition of
insurer assuming its defense and/or indemnity has been satisfied.
CONTRACTOR shall be responsible to pay any deductible or SIR.
g. If a crane will be used, the general liability insurance will be endorsed to add
Riggers Liability coverage or its equivalent to cover the usage of the crane and
exposures with regard to the crane operators, riggers and others involved in
using the crane.
h. If divers will be used, the general liability insurance will be endorsed to cover
marine liability or its equivalent to cover the usage of divers.
2. Automobile Liability: The CONTRACTOR shall maintain a policy of automobile
liability insurance on a comprehensive form covering all owned, non-owned, and
hired automobiles, trucks, and other vehicles providing the following minimum limit of
liability coverage: combined single limit of One Million Dollars ($1,000,000) for bodily
injury, personal injury, and property damage.
3. Umbrella Excess Liability: The minimum limits of general liability and automobile
liability insurance required, as set forth above, shall be provided for either in a single
policy of primary insurance or a combination of policies of primary and umbrella
excess coverage. Excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits for
general liability and automobile liability.
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4. Drone Liability Insurance: If a drone will be used, drone liability insurance must be
maintained by CONTRACTOR in the amount of One Million Dollars ($1,000,000) in a
form acceptable to OC SAN.
5. Workers’ Compensation/Employer’s Liability: CONTRACTOR shall provide such
workers’ compensation insurance as required by the Labor Code of the State of
California, including employer’s liability with a minimum limit of One Million Dollars
($1,000,000) per accident for bodily injury or disease. If an exposure to Jones Act
liability may exist, the insurance required herein shall include coverage with regard to
Jones Act claims.
B. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by OC SAN.
At the option of OC SAN, either: the Insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects OC SAN, its Directors, officers, agents, consultants,
and employees; or CONTRACTOR shall provide a financial guarantee satisfactory to OC
SAN guaranteeing payment of losses and related investigations, claim administration, and
defense expenses.
C. Other Insurance Provisions
1. Each such policy of general liability insurance and automobile liability insurance shall
be endorsed to contain, the following provisions:
a. OC SAN, its directors, officers, agents, consultants, and employees, and all
public agencies from whom permits will be obtained, and their directors,
officers, agents, and employees are hereby declared to be additional insureds
under the terms of this policy, but only with respect to the operations of
CONTRACTOR at or from any of the sites of OC SAN in connection with this
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Contract, or acts and omissions of the additional insured in connection with its
general supervision or inspection of said operations related to this Contract.
b. Insurance afforded by the additional insured endorsement shall apply as
primary insurance, and other insurance maintained by OC SAN shall be excess
only and not contributing with insurance provided under this policy.
A statement on an insurance certificate will not be accepted in lieu of the actual
additional insured endorsement.
2. Cancellation and Policy Change Notice.
The CONTRACTOR is required to notify OC SAN in writing of any insurance
cancellation notice it receives or other knowledge of pending or actual insurance
policy cancellation within two (2) working days of receipt of such notice or acquisition
of such knowledge. Additionally, the CONTRACTOR is required to notify OC SAN in
writing of any change in the terms of insurance, including reduction in coverage or
increase in deductible/SIR, within two (2) working days of receipt of such notice or
knowledge of same.
Said notices shall be mailed to OC SAN at:
ORANGE COUNTY SANITATION DISTRICT
18480 Bandilier Circle
Fountain Valley, CA 92708
Attention: Contracts, Purchasing & Materials Management Division
3. Coverage shall not extend to any indemnity coverage for the active negligence of
any additional insured in any case where an agreement to indemnify the additional
insured would be invalid under California Civil Code Section 2782(b).
4. If required by a public agency from whom permit(s) will be obtained, each policy of
general liability insurance and automobile liability insurance shall be endorsed to
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specify by name the public agency and its legislative members, officers, agents,
consultants, and employees, to be additional insureds.
D. Acceptability of Insurers
Insurers must have an “A-“, or better, Policyholder’s Rating, and a Financial Rating of at
least Class VIII, or better, in accordance with the most current A.M. Best Rating Guide.
OC SAN recognizes that State Compensation Insurance Fund has withdrawn from
participation in the A.M. Best Rating Guide process. Nevertheless, OC SAN will accept
State Compensation Insurance Fund for the required policy of worker’s compensation
insurance, subject to OC SAN’s option, at any time during the term of this Contract, to
require a change in insurer upon twenty (20) days written notice. Further, OC SAN will
require CONTRACTOR to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of written notice to
CONTRACTOR by OC SAN or its agent.
E. Verification of Coverage
CONTRACTOR shall furnish OC SAN with original certificates and mandatory
endorsements affecting coverage. Said policies and endorsements shall conform to the
requirements herein stated. All certificates and endorsements are to be received and
approved by OC SAN before Work commences. OC SAN reserves the right to require
complete, certified copies of all required insurance policies, including endorsements,
affecting the coverage required by these Specifications at any time.
F. Subcontractors
CONTRACTOR shall be responsible to establish insurance requirements for any
Subcontractors hired by CONTRACTOR. The insurance shall be in amounts and types
reasonably sufficient to deal with the risk of loss involving the Subcontractor’s operations
and work. OC SAN and any public agency issuing permits for the Project must be named
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as “Additional Insured” on any general liability or automobile liability policy obtained by a
Subcontractor. The CONTRACTOR must obtain copies and maintain current versions of
all Subcontractors’ policies, certificate of liability and mandatory endorsements effecting
coverage. Upon request, CONTRACTOR must furnish OC SAN with the above
referenced required documents.
G. Required Forms and Endorsements
1. Required ACORD Form
a. Certificate of Liability ACORD Form 25 or other equivalent certificate of insurance form
2. Required Insurance Services Office, Inc. Endorsements (when alternative forms are
shown, they are Iisted in order of preference)
In the event any of the following forms are cancelled by Insurance Services Office,
Inc. (ISO), or are updated, the ISO replacement form or equivalent must be supplied.
a. Commercial General Liability Form CG 00 01
b. Additional Insured Including Form CG 20 10 and
Products-Completed Operations Form CG 20 37 All other additional insured endorsements must be submitted for
approval by OC SAN, and OC SAN may reject alternatives that provide different or less coverage to OC SAN. c. Waiver of Transfer of Rights of Form CG 24 04 Recovery Against Others to Us/ Waiver of Subrogation
3. Required State Compensation Insurance Fund Endorsements
a. Waiver of Subrogation Submit workers’ compensation
waiver of subrogation endorsement provided by carrier for OC SAN approval.
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b. Cancellation Notice No endorsement is required. However, CONTRACTOR is
responsible for notifying OC SAN of any pending or actual insurance policy cancellation, as described in
Article C.2., Cancellation and Policy Change Notice, above.
4. Additional Required Endorsements
a. Notice of Policy Termination Manuscript Endorsement
SECTION – 17 RISK AND INDEMNIFICATION
All Work covered by this Contract done at the site of construction or in preparing or delivering
materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR shall save,
indemnify, defend, and keep OC SAN and others harmless as more specifically set forth in
General Conditions, “General Indemnification”.
SECTION – 18 TERMINATION
This Contract may be terminated in whole or in part in writing by OC SAN in the event of
substantial failure by the CONTRACTOR to fulfill its obligations under this Contract Agreement,
or it may be terminated by OC SAN for its convenience provided that such termination is
effectuated in a manner and upon such conditions set forth more particularly in General
Conditions, “Termination for Default” and/or “Termination for Convenience”, provided that no
termination may be effected unless proper notice is provided to CONTRACTOR at the time and
in the manner provided in said General Conditions. If termination for default or convenience is
effected by OC SAN, an equitable adjustment in the price provided for in this Contract shall be
made at the time and in the manner provided in the General Conditions, “Termination for
Default” and “Termination for Convenience”.
SECTION – 19 WARRANTY
The CONTRACTOR agrees to perform all Work under this Contract in accordance with the
Contract Documents, including OC SAN’s designs, Drawings and Specifications.
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The CONTRACTOR guarantees for a period of at least one (1) year from the date of Final
Acceptance of the Work, pursuant to the General Conditions, “Final Acceptance and Final
Completion” that the completed Work is free from all defects due to faulty materials, equipment
or workmanship and that it shall promptly make whatever adjustments or corrections which may
be necessary to cure any defects, including repairs of any damage to other parts of the system
resulting from such defects. OC SAN shall promptly give notice to the CONTRACTOR of
observed defects. In the event that the CONTRACTOR fails to make adjustments, repairs,
corrections or other work made necessary by such defects, OC SAN may do so and charge the
CONTRACTOR the cost incurred. The CONTRACTOR’s warranty shall continue as to any
corrected deficiency until the later of (1) the remainder of the original one-year warranty period;
or (2) one year after acceptance by OC SAN of the corrected Work. The Performance Bond
and the Payment Bond shall remain in full force and effect through the guarantee period.
The CONTRACTOR’s obligations under this clause are in addition to the CONTRACTOR’s
other express or implied assurances under this Contract, including but not limited to specific
manufacturer or other extended warranties specified in the Plans and Specifications, or state
law and in no way diminish any other rights that OC SAN may have against the CONTRACTOR
for faulty materials, equipment or Work.
SECTION – 20 ASSIGNMENT
No assignment by the CONTRACTOR of this Contract or any part hereof, or of funds to be
received hereunder, will be recognized by OC SAN unless such assignment has had prior
written approval and consent of OC SAN and the Surety.
SECTION – 21 RESOLUTION OF DISPUTES
OC SAN and the CONTRACTOR shall comply with the provisions of California Public Contract
Code Section 20104 et. seq., regarding resolution of construction claims for any Claims which
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arise between the CONTRACTOR and OC SAN, as well as all applicable dispute and Claims
provisions as set forth in the General Conditions and as otherwise required by law.
SECTION – 22 SAFETY & HEALTH
CONTRACTOR shall comply with all applicable safety and health requirements mandated by
federal, state, city and/or public agency codes, permits, ordinances, regulations, and laws, as
well as these Contract Documents, including but not limited to the General Requirements,
Section entitled “Safety” and Exhibit B Contractor Safety Standards. OC SAN reserves the right
to stop Work for violations of safety and health standards until the hazardous conditions are
corrected. The right to stop Work includes the right to remove a contractor or its employees
from the worksite.
SECTION – 23 CALIFORNIA VOLUNTARY PROTECTION PROGRAM ANNUAL
REPORTING REQUIREMENT
If CONTRACTOR will potentially work 1,000 combined hours in a quarter, for the term of the
Contract Agreement, CONTRACTOR shall provide an annual report detailing its safety and
health information, including, but not limited to, its total number of employees, work hours,
number of injuries and illnesses, and number of injury and illness cases involving days away
from work, restricted work activity and/or job transfer. CONTRACTOR shall furnish this report to
OC SAN no later than January 20th each calendar year. Failure to provide this data by the
required due date may result in suspension of CONTRACTOR’s services with OC SAN. Any
delay arising out of or resulting from such suspension shall be CONTRACTOR’s sole
responsibility and considered CONTRACTOR caused delay, which shall not be compensable by
OC SAN.
SECTION – 24 HUMAN RESOURCES POLICIES
CONTRACTOR and its Subcontractors shall comply with and ensure their employees adhere to
OC SAN’s Human Resources Policies attached hereto as Exhibit C.
C-CA-050625 CONFORMED PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 24 of 25
SECTION – 25 NOTICES
Any notice required or permitted under this Contract shall be served by personal delivery or by
certified mail, return receipt requested, at the address set forth below. Unless specified
elsewhere in the Contract Documents or otherwise required by law, any notice may alternatively
be given by electronic telecommunication to the email address set forth below. Any party
whose address changes shall notify the other party in writing.
TO OC SAN: Orange County Sanitation District 18480 Bandilier Circle Fountain Valley, California 92708 Attn: Clerk of the Board ocsanclerk@ocsan.gov
Copy to: Orange County Sanitation District 18480 Bandilier Circle Fountain Valley, California 92708
Attn: Construction Manager rcuellar@ocsan.gov
Scott C. Smith Best Best & Krieger LLP 18101 Von Karman Avenue, Suite 1000
Irvine, California 92612 scott.smith@bbklaw.com
TO CONTRACTOR: James Culwell, President Metrocell Construction, Inc. 16051 Crosswind Avenue Chino, CA 91708 Bids@metrocell.org James.culwell@metrocell.org
CONFORMED C-CA-050625 PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 25 of 25
IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement as the
date first hereinabove written.
CONTRACTOR: Metrocell Construction, Inc.
16051 Crosswind Avenue
Chino, CA 91708
By______________________________ Date _________________
______________________________ Printed Name
Its______________________________
CONTRACTOR’s State License No. 829469 (Expiration Date – 5/31/2026)
OC SAN: Orange County Sanitation District
By______________________________ Date _________________
Ryan P. Gallagher Board Chairman
By______________________________ Date _________________ Kelly A. Lore
Clerk of the Board
By______________________________ Date _________________ Kevin Work
Purchasing & Contracts Manager
C-EXA-013025
EXHIBIT A SCHEDULE OF PRICES
C-EXA-013025
TABLE OF CONTENTS
EXHIBIT A SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION ............................................................................. 1
EXA-2 PROGRESS PAYMENTS .................................................................................. 1
EXA-3 RETENTION AND ESCROW ACCOUNTS ........................................................ 1
EXA-4 STOP PAYMENT NOTICE ................................................................................. 3
EXA-5 PAYMENT TO SUBCONTRACTORS ................................................................ 3
EXA-6 PAYMENT OF TAXES ....................................................................................... 3
EXA-7 FINAL PAYMENT ............................................................................................... 4
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT ... 6
ATTACHMENT 1 – CERTIFICATION FOR REQUEST FOR PAYMENT ......................... 7
ATTACHMENT 2 – SCHEDULE OF PRICES ................................................................... 8
CONFORMED C-EXA-013025 PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 1 of 8
EXHIBIT A
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION
CONTRACTOR will be paid the Contract Price according to the Schedule of Prices, and all other applicable terms and conditions of the Contract
Documents. EXA-2 PROGRESS PAYMENTS
Progress payments will be made in accordance with all applicable terms and conditions of the Contract Documents, including, but not limited to:
1. Contract Agreement – Section 11 – “Contract Price and Method of Payment;”
2. General Conditions – “Payment – General”;
3. General Conditions – “Payment – Applications for Payment”;
4. General Conditions – “Payment – Mobilization Payment Requirements;”
5. General Conditions – “Payment – Itemized Breakdown of Contract Lump Sum Prices”;
6. General Conditions – "Contract Price Adjustments and Payments”;
7. General Conditions – “Suspension of Payments”;
8. General Conditions – “OC SAN’s Right to Withhold Certain Amounts and
Make Application Thereof”; and
9. General Conditions – “Final Payment.”
EXA-3 RETENTION AND ESCROW ACCOUNTS
A. Retention:
OC SAN shall retain a percentage of each progress payment to assure satisfactory completion of the Work. The amount to be retained from each
progress payment shall be determined as provided in General Conditions – “Retained Funds; Substitution of Securities”. In all contracts between CONTRACTOR and its Subcontractors and/or Suppliers, the retention may not
exceed the percentage specified in the Contract Documents.
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B. Substitution of Securities:
CONTRACTOR may, at its sole expense, substitute securities as provided in
General Conditions – “Retained Funds; Substitution of Securities.” Payment of Escrow Agent:
In lieu of substitution of securities as provided above, the CONTRACTOR may request and OC SAN shall make payment of retention earned directly to the escrow agent at the expense of the CONTRACTOR. At the expense of the
CONTRACTOR, the CONTRACTOR may direct the investment of the payments into securities consistent with Government Code §16430 and the CONTRACTOR shall receive the interest earned on the investments upon the
same terms provided for in this article for securities deposited by the CONTRACTOR. Upon satisfactory completion of the Contract, the CONTRACTOR shall receive from the escrow agent all securities, interest and payments received by the escrow agent from OC SAN, pursuant to the terms of this article. The CONTRACTOR shall pay to each Subcontractor, not later than twenty (20) calendar days after receipt of the payment, the respective amount of interest earned, net of costs attributed to retention withheld from each Subcontractor, on the amount of retention withheld to ensure the performance
of the Subcontractor. The escrow agreement used by the escrow agent pursuant to this article shall be substantially similar to the form set forth in §22300 of the California Public Contract Code.
C. Release of Retention:
Upon Final Acceptance of the Work, the CONTRACTOR shall submit an
invoice for release of retention in accordance with the terms of the Contract. D. Additional Deductibles:
In addition to the retentions described above, OC SAN may deduct from each progress payment any or all of the following:
1. Liquidated Damages that have occurred as of the date of the application for progress payment;
2. Deductions from previous progress payments already paid, due to
OC SAN’s discovery of deficiencies in the Work or non-compliance with the Specifications or any other requirement of the Contract;
3. Sums expended by OC SAN in performing any of the CONTRACTOR’S obligations under the Contract that the CONTRACTOR has failed to perform, and;
4. Other sums that OC SAN is entitled to recover from the CONTRACTOR under the terms of the Contract, including without limitation insurance deductibles and assessments.
CONFORMED C-EXA-013025 PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 3 of 8
The failure of OC SAN to deduct any of the above-identified sums from a progress payment shall not constitute a waiver of OC SAN’s right to such sums
or to deduct them from a later progress payment. EXA-4 STOP PAYMENT NOTICE
In addition to other amounts properly withheld under this article or under other provisions of the Contract, OC SAN shall retain from progress payments otherwise due the CONTRACTOR an amount equal to one hundred twenty-five
percent (125%) of the amount claimed under any stop payment notice under Civil Code §9350 et. seq. or other lien filed against the CONTRACTOR for labor, materials, supplies, equipment, and any other thing of value claimed to
have been furnished to and/or incorporated into the Work; or for any other alleged contribution thereto. In addition to the foregoing and in accordance with Civil Code §9358 OC SAN may also satisfy its duty to withhold funds for stop payment notices by refusing to release funds held in escrow pursuant to public receipt of a release of stop payment notice executed by a stop payment notice claimant, a stop payment notice release bond, an order of a court of competent jurisdiction, or other evidence satisfactory to OC SAN that the CONTRACTOR has resolved such claim by settlement.
EXA-5 PAYMENT TO SUBCONTRACTORS
Requirements
1. The CONTRACTOR shall pay all Subcontractors for and on account of
Work performed by such Subcontractors, not later than seven (7) days after receipt of each progress payment as required by the California Business and Professions Code §7108.5. Such payments to Subcontractors shall be
based on the measurements and estimates made pursuant to article progress payments provided herein.
2. Except as specifically provided by law, the CONTRACTOR shall pay all
Subcontractors any and all retention due and owing for and on account of Work performed by such Subcontractors not later than seven (7) days after CONTRACTOR’S receipt of said retention proceeds from OC SAN as
required by the California Public Contract Code §7107.
EXA-6 PAYMENT OF TAXES
Unless otherwise specifically provided in this Contract, the Contract Price includes full compensation to the CONTRACTOR for all taxes. The CONTRACTOR shall pay all federal, state, and local taxes, and duties applicable to and assessable against any Work, including but not limited to retail sales and use, transportation, export, import, business, and special taxes. The CONTRACTOR shall ascertain and pay the taxes when due. The
CONTRACTOR will maintain auditable records, subject to OC SAN reviews, confirming that tax payments are current at all times.
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EXA-7 FINAL PAYMENT
After Final Acceptance of the Work, as more particularly set forth in the
General Conditions, “Final Acceptance and Final Completion”; and after authorization by the General Manager of the final payment and satisfaction of the requirements as more particularly set forth in General Conditions – “Final
Payment”, a final payment will be made as follows: 1. Prior to Final Acceptance, the CONTRACTOR shall prepare and submit an
application for Final Payment to OC SAN, including:
a. The proposed total amount due the CONTRACTOR, segregated by items on the payment schedule, amendments, Change Orders, and
other bases for payment;
b. Deductions for prior progress payments;
c. Amounts retained;
d. A conditional waiver and release on final payment for each Subcontractor (per Civil Code Section 8136);
e. A conditional waiver and release on final payment on behalf of the CONTRACTOR (per Civil Code Section 8136);
f. List of Claims the CONTRACTOR intends to file at that time or a
statement that no Claims will be filed,
g. List of pending unsettled claims, stating claimed amounts, and copies of any and all complaints and/or demands for arbitration received by the
CONTRACTOR; and
h. For each and every claim that resulted in litigation or arbitration which the CONTRACTOR has settled, a conformed copy of the Request for
Dismissal with prejudice or other satisfactory evidence the arbitration is resolved.
2. The application for Final Payment shall include complete and legally
effective releases or waivers of liens and stop payment notices satisfactory to OC SAN, arising out of or filed in connection with the Work. Prior progress payments shall be subject to correction in OC SAN’s review of the
application for Final Payment. Claims filed with the application for Final Payment must be otherwise timely under the Contract and applicable law.
3. Within a reasonable time, OC SAN will review the CONTRACTOR’S application for Final Payment. Any recommended changes or corrections will then be forwarded to the CONTRACTOR. Within ten (10) calendar days after receipt of recommended changes from OC SAN, the CONTRACTOR will make the changes, or list Claims that will be filed as a result of the
CONFORMED C-EXA-013025 PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 5 of 8
changes, and shall submit the revised application for Final Payment. Upon acceptance by OC SAN, the revised application for Final Payment will
become the approved application for Final Payment.
4. If no Claims have been filed with the initial or any revised application for Final Payment, and no Claims remain unsettled within thirty-five (35)
calendar days after the date of recordation of the Notice of Completion by OC SAN, and agreements are reached on all issues regarding the application for Final Payment, OC SAN, in exchange for an executed
release, satisfactory in form and substance to OC SAN, will pay the entire sum found due on the approved application for Final Payment, including the amount, if any, allowed on settled Claims.
5. The release from the CONTRACTOR shall be from any and all Claims arising under the Contract, except for Claims that with the concurrence of OC SAN are specifically reserved, and shall release and waive all unreserved Claims against OC SAN and its officers, directors, employees and authorized representatives. The release shall be accompanied by a certification by the CONTRACTOR that:
a. It has resolved all Subcontractors, Suppliers and other Claims that are related to the settled Claims included in the Final Payment;
b. It has no reason to believe that any party has a valid claim against the CONTRACTOR or OC SAN which has not been communicated in writing by the CONTRACTOR to OC SAN as of the date of the
certificate;
c. All warranties are in full force and effect, and;
d. The releases and the warranties shall survive Final Payment.
6. If any claims remain open, OC SAN may make Final Payment subject to resolution of those claims. OC SAN may withhold from the Final Payment an amount not to exceed one hundred fifty percent (150%) of the sum of
the amounts of the open claims, and one hundred twenty-five percent (125%) of the amounts of open stop payment notices referred to in article entitled Stop Payment Notice herein.
7. The CONTRACTOR shall provide an unconditional waiver and release on final payment from each Subcontractor and Supplier providing Work under the Contract (per Civil Code Section 8138) and an unconditional waiver and release on final payment on behalf of the CONTRACTOR (per Civil Code Section 8138) within thirty (30) days of receipt of Final Payment.
C-EXA-013025 CONFORMED PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 6 of 8
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT
Notwithstanding OC SAN’s acceptance of the application for Final Payment
and irrespective of whether it is before or after Final Payment has been made, OC SAN shall not be precluded from subsequently showing that:
1. The true and correct amount payable for the Work is different from that
previously accepted;
2. The previously accepted Work did not in fact conform to the Contract requirements, or;
3. A previous payment or portion thereof for Work was improperly made.
OC SAN also shall not be stopped from demanding and recovering damages from the CONTRACTOR, as appropriate, under any of the foregoing
circumstances as permitted under the Contract or applicable law.
CONFORMED C-EXA-013025 PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 7 of 8
ATTACHMENT 1 – CERTIFICATION FOR REQUEST FOR PAYMENT
I hereby certify under penalty of perjury as follows: That the claim for payment is in all respects true, correct; that the services mentioned
herein were actually rendered and/or supplies delivered to OC SAN in accordance with the Contract.
I understand that it is a violation of both the federal and California False Claims Acts to knowingly present or cause to be presented to OC SAN a false claim for payment or approval.
A claim includes a demand or request for money. It is also a violation of the False Claims Acts to knowingly make use of a false record or statement to get a false claim paid. The term "knowingly" includes either actual knowledge of the information, deliberate ignorance of the truth or falsity of the information, or reckless disregard for the truth or falsity of the information. Proof of specific intent to defraud is not necessary under the False Claims Acts. I understand that the penalties under the Federal False Claims Act and State of California False Claims Act are non-exclusive, and are in
addition to any other remedies which OC SAN may have either under contract or law. I hereby further certify, to the best of my knowledge and belief, that:
1. The amounts requested are only for performance in accordance with the Specifications, terms, and conditions of the Contract;
2. Payments to Subcontractors and Suppliers have been made from previous payments received under the Contract, and timely payments will be made from the proceeds of the payment covered by this certification;
3. This request for progress payments does not include any amounts which the prime CONTRACTOR intends to withhold or retain from a Subcontractor or Supplier in
accordance with the terms and conditions of the subcontract; and 4. This certification is not to be construed as Final Acceptance of a Subcontractor’s
performance. _________________________________________
Name _________________________________________
Title _________________________________________
Date
C-EXA-013025 CONFORMED PROJECT NO. FE23-07 PIPELINE UTILITY EASEMENT CLEAN UP IN HUNTINGTON BEACH Page 8 of 8
ATTACHMENT 2 – SCHEDULE OF PRICES
See next pages from the Bid Submittal Forms (Metrocell Construction, Inc.) BF-14 Schedule of Prices, Pages 1-2
OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4465 Agenda Date:10/1/2025 Agenda Item No:6.
FROM:Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
PROGRESSIVE DESIGN BUILD PROJECT AWARD AUTHORIZATION
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Provide direction to develop a Resolution of the Board of Directors for future consideration that will
delegate to the General Manager the ability to amend contracts of selected design-builders,after the
total Progressive Design-Build contract amount and initial Phase 1 Design contract are approved by
the Board.
BACKGROUND
Orange County Sanitation District (OC San)is beginning to utilize the Progressive Design-Build
(PDB)contracting model to execute a maximum of ten PDB projects,each greater than $5 million in
construction value,in accordance with Senate Bill 278.PDB projects have a minimum of two
contract phases.Phase 1 includes preliminary design,budget development,and negotiation of a
guaranteed maximum price (GMP).Phase 2 includes final design,construction,and project delivery
under the agreed-upon GMP.Some projects may have early procurement and/or early start
contracts.
RELEVANT STANDARDS
·Ensure the public’s money is wisely spent
·Sound engineering and accounting practices, complying with local, state, and federal laws
·Comply with Government Code Section 22185 of the Public Contracting Code (PCC,Division
2, Part 3, Chapter 4.7)
PROBLEM
Under the current procedure,the Board will approve the award of the Phase 1 Design contract for the
Design-Builder (DB).At the end of Phase 1 (typically 60%design),the DB will develop a GMP.This
price will then be negotiated,and a contract will be awarded to execute Phase 2.It takes
approximately three months to go to the Board for contract approval.The time required to award
additional contracts to the DB will result in a pause in the DB’s work.
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File #:2025-4465 Agenda Date:10/1/2025 Agenda Item No:6.
PROPOSED SOLUTION
Create a process where the Board approves the overall PDB contract amount,award the Phase 1
DB contract,and authorize the General Manager,through a resolution,to amend the contract to the
DB within the overall contract amount awarded by the Board of Directors to timely execute the work
and maintain an efficient project schedule.
TIMING CONCERNS
OC San is scheduled to award the first PDB contract for Ocean Outfalls Rehabilitation,Project No.J-
137, in November 2025.
RAMIFICATIONS OF NOT TAKING ACTION
Without a process and resolution in place,OC San would need to bring each DB contract to the
Board separately, resulting in a longer project schedule and potential delays to the critical path.
PRIOR COMMITTEE/BOARD ACTIONS
November 2024 -Approve a Professional Services Agreement with Hazen and Sawyer to provide
engineering services for Progressive Design-Build Owner Advisor,Program Management,and
Professional Engineering Support Services,Project No.PDB24-00,for an amount not to exceed
$19,340,000;and approve a contingency of $1,934,000 (10%);and find approval of the Professional
Services Agreement with Hazen and Sawyer is
not a project subject to the California Environmental Quality Act.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Presentation
VR:lb
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9/23/2025
1
Progressive Design-Build
Project Award Authorization
Presented by:
Don Cutler
Engineering Manager
Operations Committee
October 1, 2025
2
Design-Bid-Build vs.
Progressive Design-Build
Preliminary
Design
Final
Design Bid Construction
Phase 1 – Design/
Preconstruction
Services
Final
Design Construction Potential
Time
Savings
Traditional Design-Bid-Build (DBB) Method
Progressive Design-Build (PDB) Method
Cost Established
Cost Established RV1
1
2
9/23/2025
2
Program Framework
3
Procurement
• RFQ/RFP
• Terms List
Contract
• Agreements
• Conditions and Requirements
Structure
• Cost Control
• Document Control
Rubric Provides a Screening Tool
4
RiskRisk
Design InnovationDesign Innovation
Operational ConsiderationOperational Consideration
Budget and ScheduleBudget and SchedulePass
StrongStrong
PotentialPotential
WeakWeakIN
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T
I
A
L
S
C
R
E
E
N
I
N
G
IN
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T
I
A
L
S
C
R
E
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N
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N
G
Project Project
RUBRIC SCORING PROCESS
•Two limiting factors
•Four material considerations
RV1
3
4
9/23/2025
3
Rubric Provides a Screening Tool
5
RiskRisk
Design InnovationDesign Innovation
Operational ConsiderationOperational Consideration
Budget and ScheduleBudget and SchedulePass
No Pass
StrongStrong
PotentialPotential
WeakWeakIN
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T
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L
S
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N
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N
G
IN
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S
C
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G
Project Project
Disqualified
from PDB
Consideration
Disqualified
from PDB
Consideration
RUBRIC SCORING PROCESS RV1
Active Procurements
•J-137: Ocean Outfalls Rehabilitation
•P2-141: Headworks Electrical Distribution Improvements at Plant No. 2
Scope Development
•J-133: Laboratory Replacement at Plant No. 1
•J-143: Deep Well Biosolids Management Facility
•P2-138: Operations and Maintenance Complex at Plant No. 2
Initial PDB Project Starts for 2025
6
RV1
DM2
5
6
9/23/2025
4
Early Start or Procurement Activities
7
Preconstruction
Services
Final
Design Construction
Progressive Design-Build Method
Guaranteed
Maximum Price
(GMP)
Early Start/Procurement
Phase 1 Design Phase 2 Final Design/GMP Construction
RV1
RV2
GMP Issued Final CompletionPreliminary Design 60% DesignNTP
PDB Contract Award – Delegate GM Authority
8
Phase 1 – Design/Preconstruction Services
Early Start Construction
Phase 2 – Final Design/Construction
Board
Action
No. 1
Early Equipment Procurement
•Approve the PDB Contract for Phase 1 Design/Preconstruction Services
•Approve a total PDB Contract upper limit
•Authorize the GM to execute amendments up to the contract upper limitRV1
RV2
RV3
RV4
7
8
9/23/2025
5
GMP Issued Final CompletionPreliminary Design 60% DesignNTP
PDB Contract Award – Delegate GM Authority
9
Phase 1 – Design/Preconstruction Services
Early Start Construction
Phase 2 – Final Design/Construction
Board
Action
No. 1
Early Equipment Procurement
GM
Amendment
GM
Amendment
GMP Issued
•Approve the PDB Contract for Phase 1 Design/Preconstruction Services
•Approve a total PDB Contract upper limit
•Authorize the GM to execute amendments up to the contract upper limit
GM
Amendment
RV1RV2RV3
RV4
GMP Issued Final CompletionPreliminary Design 60% DesignNTP
Secondary Board Action - Budget Adjustment
10
Early Start Construction
Phase 2 – Final Design/Construction
Board
Action
No. 2
Early Equipment Procurement
Approval to increase Design-Build contract upper limit (as needed)
Phase 1 – Design/Preconstruction Services
RV1
9
10
9/23/2025
6
11
Recommendation
Recommend the Board of Directors to:
Provide direction to develop a Resolution of the Board of Directors
for future consideration that will delegate to the General Manager
the ability to amend contracts of selected design-builders, after
the total Progressive Design-Build contract amount and initial
Phase 1 Design contract are approved by the Board.
RV1
Questions?
12
11
12
OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4498 Agenda Date:10/1/2025 Agenda Item No:7.
FROM:Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
ENGINEERING DEPARTMENT STAFFING PLAN
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Direct the General Manager to shift staffing from the current Supplemental Engineering Services
model toward a direct hiring model to support the existing Capital Improvement Program execution,
and implement the plan over four years through the normal budget process.
BACKGROUND
Since 2002,Orange County Sanitation District (OC San)has used Professional Service Agreements
for supplemental staffing to meet workload demands of the Capital Improvement Program (CIP)and
small projects funded through both capital and operating budgets.Over the last five years,
supplemental staffing has grown from 20 to 53 positions as planned in prior agreements.The
existing supplemental staffing contracts are nearing their expiration.In order to prepare for the
solicitation of new supplemental staffing contracts,staff roles and responsibilities were updated,and
project staffing requirements were reviewed for the next 10 years.This analysis confirmed the long-
term need for the current total staffing levels,OC San staff and supplemental contract staffing,to
deliver the next 10-years of projects.Additional staff will be required in construction management
and certain technical disciplines to support increased construction activity over the next five years at
a minimum.
This staffing plan analysis is in response to the FY2025-2026 General Manager’s Work Goal to
create a Capital Improvement Program (CIP)staffing plan by December 31,2025,to minimize
Supplemental Engineering Services,improve succession planning,and streamline the project
delivery process.
The existing Supplemental Engineering Services contract (May 2022 -May 2027)will expire in May
2027.A request for proposal will be sent out late October 2025 to allow a one-year overlap with the
existing contract to provide a smooth transition between contracts.The supplemental staffing levels
in the request for proposal will reflect the additional staffing plan.
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File #:2025-4498 Agenda Date:10/1/2025 Agenda Item No:7.
RELEVANT STANDARDS
·Cultivate a highly qualified, well-trained, and diverse workforce
·Promote employee job satisfaction
·Plan for and execute succession, minimizing vacant position times
PROBLEM
The supplemental staffing contracts have served OC San well over the past 23 years and have
helped OC San meet the full secondary consent decree and execute many successful projects.In
recent years,the number of supplemental staffing has increased to meet growing project execution
needs.Supplemental staffing now accounts for over 40%of the Engineering Department’s project
delivery workforce.In the Construction Division,supplemental staffing represents almost 47%of the
workforce,a particularly high ratio compared to OC San staff.Retaining supplemental staffing has
sometimes been a challenge,leading to project staffing gaps and the loss of valuable project
knowledge.
PROPOSED SOLUTION
Fill required project delivery staffing requirements by shifting long-term support positions from
contract staffing to OC San full-time positions to gradually decrease supplemental staff over the next
four years.The plan adds four new Supervisors,two new Planning Division Engineers to better
control the current workload,and 33 positions to directly replace supplemental project delivery staff.
The positions include:
·Division 740 -Planning:Add one Senior Engineer to serve as technical lead for collections
asset management and one Engineer to support plant maintenance projects.
·Division 750 -Project Management Office:Add one Engineering Supervisor to support project
oversight.Distribute CIP and small projects evenly across three Supervisors,rather than
separating them into a Project Management Group and a Small Project Delivery Group.Add
three Engineers and one Associate Engineer.
·Division 760 -Design:Establish a Commissioning/Shutdown Group by adding one
Engineering Supervisor,one Senior Engineer,one Engineer,and one Associate Engineer to
provide dedicated support for commissioning and shutdown coordination.Add one
civil/mechanical collections Engineer,one electrical Engineer,one Associate electrical
Engineer,and one Associate Instrumental &Control Engineer.In the Process Controls
Integration Group,add one Principal IT Analyst,one Senior IT Analyst,and one IT Analyst III to
provide secure and reliable control systems for collections and plant facilities,and oversight of
the fiber optic system.
·Division 770 -Construction Management:Add one Engineering Supervisor,eight resident
Engineers (two Senior Engineers and six Engineers)and one Planner/Scheduler.For
inspections,add one civil/mechanical Inspection Supervisor,eight civil/mechanical Inspectors
(two Senior Construction Inspectors and six Construction Inspectors),and two electrical/
Instrumental & Control Engineer Inspectors.
Shifting to OC San’s in-house staffing will reduce turnover,preserve expertise,improve project
continuity,strengthen succession planning,support the transfer of institutional knowledge,and
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File #:2025-4498 Agenda Date:10/1/2025 Agenda Item No:7.
enhance project oversight by creating a more balanced staff-to-supervisor ratio.
TIMING CONCERNS
With the growing CIP workload,the staff-to-supervisor ratio will increase,making it more difficult to
provide effective project oversight.Staffing levels are expected to rise over the next five years to
match project workload.
RAMIFICATIONS OF NOT TAKING ACTION
OC San will continue using supplemental staffing to deliver specialty technical support and provide
for short-term capacity in support of CIP and small projects.Some engineering groups will continue
to have high staff-to-supervisor ratios, making it difficult to provide adequate project oversight.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
CEQA
N/A
FINANCIAL CONSIDERATIONS
This staffing plan is expected to save approximately $950,000 annually.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Engineering Department 2025 Staffing Plan
·Presentation
MD:lb
Orange County Sanitation District Printed on 9/23/2025Page 3 of 3
powered by Legistar™
Engineering Department
Staffing Plan
October 1, 2025
Engineering Department Staffing Requirements Page 1
Chapter 1 Purpose and Background
PURPOSE
OC San currently relies on contract staff to support execution of the Capital Improvement
Program (CIP) and small projects. The small projects consist of Facility Engineering (FE) (CIP
funded) and Facility Replacement (FR) (operationally funded) projects. This request seeks
approval to shift the staffing philosophy to hire additional full-time-equivalent (FTE) positions to
reduce reliance on contract resources. Expanding in-house staffing will strengthen succession
planning, support the transfer of institutional knowledge, and improve project oversight by
achieving a more manageable staff-to-supervisor ratio. This document outlines the future staffing
resources required by the Engineering Department to meet the CIP and small project needs over
the next 10 years and describes the benefit of hiring additional OC San staff and enhancing the
supervisory structure.
BACKGROUND
1.1.1 ENGINEERING DEPARTMENT
A. The Engineering Department includes four divisions that are responsible for the planning and
execution of CIP and small projects.
1. Planning: Supports OC San’s long-term infrastructure strategy by maintaining the CIP,
guiding project prioritization using asset management, and coordinating capacity planning.
The division performs system modeling, manages permitting functions, monitors trends
affecting infrastructure needs, and provides technical input for CEQA and policy decisions.
2. Project Management Office (PMO): Manages CIP and small projects with a focus on
scope, schedule, budget, and risk management.
3. Design: Provides technical leadership on projects during planning, design, and
construction. Provides commissioning oversight and support. Provides secure and reliable
control systems for the collections and plant facilities.
4. Construction Management: Provides construction management services to ensure CIP
and small projects are safely constructed in accordance with all applicable construction and
engineering codes and standards and in compliance with the contract documents.
1.1.2 CAPITAL IMPROVEMENT PROGRAM IS INCREASING
A. The CIP has been steadily increasing in value, complexity, and number of projects since it hit
a low of $80M after the completion of the 2012 full secondary consent decree, requiring a
proportional increase in the number of staffing resources. Fiscal year 2024-25 had a net cashflow
of $245M. OC San currently has approximately 110 active CIP projects valued at around $4
billion. Over the next 4 years, the CIP will continue to ramp up to over $350M, with a 20-year net
CIP of $6.7 billion.
Engineering Department Staffing Requirements Page 2
Figure 1 – 20-Year Net CIP (FY25-26)
1.1.3 ADDITIONAL MAINTENANCE SUPPORT
A. In 2019, OC San reorganized the Operations, Maintenance, and Engineering (OME)
Departments to provide a more focused asset management approach and create a Small Project
Delivery Group within Engineering. This was accomplished by moving engineers and a supervisor
from Maintenance to Engineering, leaving O&M with three process engineers dedicated to
support daily plant operations.
B. The reorganization expanded the asset management group within the Engineering
Department and assigned asset engineers to collections, pump stations, and plant areas. The
areas in the plants match the O&M area teams. This reorganization was very successful in
creating a close, integral partnership between Engineering and O&M, with the asset engineers
serving as the first point of contact for engineering assistance. The asset engineers also support
the execution of small operationally funded maintenance projects, which often use a pre-
approved list of maintenance contractors to expedite repair work with a construction cost up to
$500,000.
C. The Small Project Delivery Group oversees the execution of FE and FR projects, which utilize
consultant design and construction services with fees up to $500,000. These include both Public
Works and non-Public Works repair projects, such as valve replacements at pump stations, pump
replacements requiring modifications, piping replacements, HVAC replacements, roof repairs,
and motor starter replacements. These projects play a critical role in ensuring reliable collections
and plant operations in the periods between larger CIP projects, which are typically executed
every 25 years.
D. The OME reorganization has been very beneficial to OC San’s operations. It came at a
critical time when Maintenance’s workload was increasing due to the addition of full secondary
facilities, thickening and dewatering facilities, and aging of existing assets. Proper maintenance
and timely repair of these assets are essential to ensuring reliable facility operations, maintaining
permit compliance, phasing and sequencing work for CIP projects, and maintaining consistent
flows to the Orange County Water District’s Ground Water Replenishment System. As a result of
the reorganization, Engineering has supported and executed a significantly greater number of
small projects. The growth in small project spending since 2019 is shown in Figure 2. The small
project workload requires approximately 25 staff across the Engineering Department’s various
Engineering Department Staffing Requirements Page 3
roles to keep up with the demand. Although successful and important, this additional workload
does place additional demands and project coordination effort on an already busy project
execution process.
Figure 2 - Small Project Spending
1.1.4 SUPPLEMENTAL STAFFING
A. For more than 20 years, OC San has utilized professional service agreements for
supplemental staffing to meet the CIP and small project workload demands. This initially began
with the use of contract staffing firms to bring in select staff. Starting in 2002, multi-year program
management contracts were used to provide supplemental resources to meet the full secondary
consent decree and CIP workload. See Figure 3 for supplemental staffing levels.
1. Integrated Program Management Consultants (IPMC) (2002 - 2012)
2. Supplemental Engineering Services (2012 - 2017)
3. Supplemental Engineering Services (2017 - 2022)
4. Supplemental Engineering Services (2022 - 2027) (Jacobs and AECOM)
5. Programming Professional Services (2022 – 2027) (Enterprise Automation and Rockwell
Automation)
Engineering Department Staffing Requirements Page 4
Figure 3 - Supplemental Staffing Levels
B. The supplemental staffing contracts have served OC San well and helped OC San to execute
the CIP and small projects. Contract staff retention has been a challenge at times, creating
temporary gaps and loss of project knowledge. Expanding additional OC San staff will reduce
staff turnover, preserve expertise, improve continuity in project execution, and maintain
institutional knowledge.
C. While the supplemental staffing firms provide supervision, performance reviews, training, and
coaching for their teams, OC San’s supervisors remain actively involved in workload distribution,
technical problem solving, and commercial dispute resolution. OC San’s management staff need
to interact with the supplemental staffing firms to provide knowledge of OC San’s execution
process and standards, provide general project oversight, manage project and program risks,
understand and approve major decisions, provide knowledge of project interdependencies, and
support collaboration with project stakeholders.
D. A new Supplemental Engineering Services (SES) request for proposal will be sent out in
October 2025 for Fiscal Years 2026-27 to 2031-32.
1.1.5 PROGRESSIVE DESIGN-BUILD
A. OC San is in the process of developing a program to utilize progressive design-build to
execute a select number of projects. Currently legislation allows OC San to execute 10 projects,
each at least $5M in value. OC San will be awarding the first progressive design-build project in
November 2025 and is currently planning to execute several additional projects using this
procurement method. This procurement method is expected to require less engineering design
and construction management resources since the design and construction quality
assurance/quality control is owned by the design-builder. Progressive design-build provides a
faster project execution process and will allow OC San to execute projects with fewer overall
resources from the Engineering Department.
$0
$50
$100
$150
$200
$250
$300
0
10
20
30
40
50
60
FY12-13 FY14-15 FY16-17 FY18-19 FY20-21 FY22-23 FY24-25
Supplemental Staffing (Average FTE per Fiscal Year)
AECOM Enterprise Automation Jacobs
Maverick Technologies CIP Cash Flow
Engineering Department Staffing Requirements Page 5
1.1.6 INSTITUTIONAL KNOWLEDGE
A. Institutional knowledge is essential to the long-term success of OC San. The transfer of
knowledge from one generation of staff to the next helps to ensure the successful operation of
our facilities and the successful delivery of our projects. The retirement of seasoned staff over the
past five years has created a gap in this knowledge and understanding of our facilities. Past
project knowledge, risks, challenges, and operational work restrictions that were once easily
brought up during project review meetings now require more research and investigation. Growing
the Engineering Department through the addition of permanent staff improves ownership,
accountability and succession management by building and preserving institutional knowledge to
support the growth and effectiveness of the organization and providing a larger pool of potential
candidates to fill technical, supervision, and managerial positions.
Engineering Department Staffing Requirements Page 1
Chapter 2 Staffing Requirements
OVERVIEW
A. OC San has validated the overall workload of the Engineering Department for the next 10
years to determine the staff requirements for the major resources. Based on Human Resource
Department’s historical information, the average years of service for an OC San employee has
changed from 24 years to 9 years over the past 10 years. This justifies the use of a 10-year
staffing window.
B. Even with additional FTEs, there will continue to be a need for supplemental staffing to
support additional workload peaks, perform value engineering and constructability reviews, and
provide technical expertise in specialized areas not provided by OC San, such as structural,
architectural, and HVAC when needed.
C. The information in this document is based on supplemental staffing resources as of
September 2025. The number of current supplemental staff will need to ramp up to accommodate
the increasing project workload.
D. Engineering Department Project Workload
1. There are 124 FTEs in the Engineering Department with an average of 72 staff that
charge to CIP funded projects (including FE projects) and operationally funded FR projects.
2. Most of the resources to support asset management and operationally funded projects for
Maintenance are from the Planning Division. Staff in this division mostly charge their time to
facility areas for asset management and operationally funded maintenance projects, with a
small portion of their time charged to planning studies and CIP projects.
3. Most of the resources to support CIP funded projects come from the PMO, Design, and
Construction Management Divisions. Staff in these divisions mostly charge to CIP projects.
4. The billing rates for Engineering Department project staff who charge to projects include
benefits and a markup to cover the overhead cost of management, supervision, Finance, and
Contract Management who support the execution of projects but do not charge to them.
5. Figure 4 represents the total forecasted staff workload over the next 10 years. This graph
includes an average of 30 staff to execute small projects (FE and FR), planning studies (PS),
and research projects, based on the staffing levels observed over the last 17 months. Unlike
budgeted CIP projects (e.g. J-XXX, P1-XXX, and P2-XXX) and future CIP projects (e.g. X-
###), which are budgeted and planned 20 years into the future, small projects, planning
studies, and research projects are identified a few years in advance of being launched.
Engineering Department Staffing Requirements Page 2
Figure 4 – 10-year Staff Workload
E. Approximately 25% of the staff workload, including supplemental staffing, occurs during the
project development and design phases and 75% of the staff workload occurs during the
construction phase. This is reflected in the Construction Management Division staffing where the
staff workload is increasing over the coming years.
PLANNING
2.1.1 CURRENT ORGANIZATION AND STAFFING
A. The Planning Division consists of two groups: CIP Planning/Collections Asset Management
Group and Plant Asset Management Group. There is a total of 16 staff members.
B. SES provides one half-time electrical engineer to support electrical asset management.
C. See Figure 5 for the existing organization chart.
Engineering Department Staffing Requirements Page 3
Division 740
Planning
Manager
CIP Planning and
Collections Asset
Management
Engr Supervisor
Plant Asset
Management
Engr Supervisor
Principal
Staff Analyst
Engineer
(2)
Associate
Engineer
Assistant
Engineer
Senior
Engineer (2)
Engineer
(5)
Associate
Engineer
SES Engineer
(.5)
Supplemental Staff
Existing Staff
Legend
Figure 5 – Existing Planning Division Organization Chart
D. CIP Planning/Collections Asset Management Group
1. Provides technical input on CEQA and oversees the on-call CEQA support services
contract.
2. Provides asset management for the collections and pump stations, tracks and resolves
asset issues, provides technical support for maintenance projects, and performs collections
system modeling.
3. Supports OC San’s long-term infrastructure strategy by maintaining the CIP, guiding
project prioritization, and coordinating capacity planning.
4. Manages permitting functions and interagency agreements.
5. Oversee the Planning Study and Research Program.
6. Assists or leads the execution of planning studies.
E. Plant Asset Management Group
1. Provides asset management for the plants, tracks and resolves asset issues, and
provides technical support for maintenance projects. The maintenance project workload is
currently exceeding the capacity of the plant asset engineers group.
2. There is one senior engineer at each plant to provide plant oversight, in addition to their
assigned asset area. They also lead the recently created Shutdown Coordination Committee
and coordinate future project shutdowns at the plants by reviewing input from project
engineers and other asset engineers. The shutdown coordination is essential as the CIP
continues to ramp up.
3. Assists or leads the execution of planning studies.
Engineering Department Staffing Requirements Page 4
2.1.2 PROPOSED ORGANIZATION AND STAFFING CHANGES
A. The workload for the Collections Asset Management Group has increased for condition
assessment, siphon cleaning, and maintenance projects and is starting to exceed the capacity of
the staff. To meet the workload needs and provide better technical oversight of the collections
and pump stations, it is recommended to add one senior engineer. The other engineers in the
group will continue to be assigned to gravity sewer, pump stations, permitting and external
agreements, with support from the associate and assistant engineer to help with studies,
maintenance projects, CCTV, and miscellaneous items.
B. Plant Asset Management Group: The overall workload for maintenance projects exceeds the
capacity of the asset engineers. To meet the workload needs, it is recommended to add one
engineer.
C. In summary, it is recommended to add 2 in-house staff:
1. 1 senior engineer
2. 1 engineer
D. See Figure 6 for the proposed organization chart and Table 1 for the proposed staffing
levels.
Division 740
Planning
Manager
CIP Planning and
Collections Asset
Management
Engr Supervisor
Plant Asset
Management
Engr Supervisor
Principal
Staff Analyst
Senior
Engineer
Engineer
(2)
Associate
Engineer
Senior
Engineer (2)
Engineer
(5)
Assistant
Engineer
Engineer
Associate
Engineer
SES Engineer
(0.5)
Recommended Staff
Supplemental Staff
Existing Staff
Legend
Figure 6 – Proposed Planning Division Organization Chart
Engineering Department Staffing Requirements Page 5
Table 1 - Division 740 Planning - Proposed Staffing
Staff Role
(Note 1)
Current Proposed Change
Comments OC San Suppl
Staffing OC San Suppl
Staffing OC San Suppl
Staffing
Manager 1 0 1 0 0 0
Supervisors 2 0 2 0 0 0
Staff 13 0.5 15 0.5 2 0 Note 2
Div Total 16 0.5 18 0.5 2 0
Notes:
1. Staffing counts are based on September 2025 data. Supplemental staffing will continue to be adjusted
as required to meet the current workload.
2. The proposed supplemental staffing count includes retaining a half-time electrical engineer to support
the current asset management workload.
PROJECT MANAGEMENT OFFICE
2.2.1 CURRENT ORGANIZATION AND STAFFING
A. The PMO consists of two groups: Project Management Group and Small Project Delivery
Group. There is a total of 21 staff members.
B. SES currently provides three project managers for the Project Management Group and two
managing project engineers (MPE) for the Small Project Delivery Group.
C. See Figure 7 for the existing organization chart.
Division 750 Project
Management Office
Manager
Small Project
Delivery
Engr Supervisor
Project Management
Office
Engr Supervisor
Senior
Engineer (2)
Engineer
(3)
Associate
Engineer (2)
Senior
Engineer (9)
CIP Project
Manager
Administrative
Assistant
SES Senior
Engineer (2)
SES Architect
SES Senior
Engineer (2)
Supplemental Staff
Existing Staff
Legend
Figure 7 – Existing PMO Division Organization Chart
D. Project Management Group
1. Project managers lead the individual projects and oversee the scope, schedule, budget,
and risk management. Figure 8 shows the projected project management workload over the
Engineering Department Staffing Requirements Page 6
next ten years. In the figure, the blue line represents the number of full-time project managers
required, while the yellow line represents the current staffing level, which also serves as the
recommended 10-year baseline staffing level. Any short-term staffing needs above this
baseline will be supported by SES.
Figure 8 – Workload for Project Managers
E. Small Project Delivery Group
1. Since the 2019 OME reorganization, the workload of the Small Project Delivery Group
has steadily increased to accommodate the small project workload needs of O&M. This work
is carried out by MPEs, who are responsible for both project management and technical
duties. The current average workload for the past 17 months requires nine MPEs. Based on
the average volume of projects being approved by the Clearinghouse (OC San’s bi-weekly
project approval process), this workload level is anticipated to remain steady for years to
come. Figure 9 reflects this projection, showing the workload at nine MPEs.
Engineering Department Staffing Requirements Page 7
Figure 9 – Workload for Managing Project Engineers
2.2.2 PROPOSED ORGANIZATION AND STAFFING CHANGES
A. The Project Management Group supervisor oversees staff responsible for delivering CIP
projects, which currently total over 50 projects worth $4 billion and 13 small projects. Similarly, the
Small Projects Delivery Group supervisor oversees staff executing small projects. The total number
of small projects currently totals 60 projects worth around $128 million. The growing number and
value of these projects makes it increasingly difficult for a single supervisor to provide adequate
oversight of their group. To provide effective oversight of all projects, it is recommended to add a
third engineering supervisor to better balance responsibilities and redistribute staff and projects, so
the three supervisors oversee a mix of both CIP and small projects, rather than dividing groups
strictly by project type. This will also build internal expertise and capabilities and support succession
management efforts for the associated managerial position.
B. Since the establishment of the PMO in 2002, all CIP project managers have been classified
at the senior engineer level. To strengthen succession management within the PMO, the
recommendation is to leverage the job classification family by assigning projects based on their
size and complexity, similar to what is done in the Design and Construction Management
Divisions. This structure allows staff to progressively develop as project managers and advance
into higher classifications based on the complexity of the work. To address the growing workload
and assure proper oversight, it is recommended to add three engineers to manage both CIP and
small projects and one associate engineer to manage small projects.
C. In summary, it is recommended to add 5 in-house staff:
1. 1 engineering supervisor
2. 3 engineers
3. 1 associate engineer
D. See Figure 10 for the proposed organization chart and Table 2 for the proposed staffing
levels.
Engineering Department Staffing Requirements Page 8
Division 750 Project
Management Office
Manager
Project Management
Office
Engr Supervisor
Project Management
Office
Engr Supervisor
Senior
Engineer (4)
Engineer
(2)
Associate
Engineer
Senior
Engineer (3)
CIP Project
Manager
Administrative
Assistant
Project Management
Office
Engr Supervisor
Senior
Engineer (4)
Engineer
Associate
Engineer
Engineer
(2)
Engineer
Associate
Engineer
SES Architect
Recommended Staff
Supplemental Staff
Existing Staff
Legend
Figure 10 – Proposed PMO Division Organization Chart
Table 2 - Division 750 PMO - Proposed Staffing
Staff Role
(Note 1)
Current Proposed Change
Comments OC San Suppl
Staffing OC San Suppl
Staffing OC San Suppl
Staffing
Manager 1 0 1 0 0 0
Supervisors 2 0 3 0 1 0
Staff 18 5 22 1 4 -4 Note 2
Subtotal 21 5 26 1 5 -4
Notes:
1. Staffing counts are based on September 2025 data. Supplemental staffing will continue to be
adjusted as required to meet the current workload.
2. The proposed supplemental staffing count includes retaining one architect to support the lab and
Plant No. 2 O&M Complex.
DESIGN
2.3.1 CURRENT ORGANIZATION AND STAFFING
A. The Design Division consists of four groups: collections civil/mechanical design, plants
civil/mechanical design, electrical and instrumentation and control (I&C), and PCI. The Electrical
and I&C Group includes staff responsible for electrical, I&C, commissioning, and electrical/I&C
shutdown coordination. The PCI Group includes staff responsible for the operation, maintenance,
and programming of the collections and plant control systems. There is a total of 36 staff
members.
B. SES currently provides one project engineer for collections projects, one half-time project
engineer for plant projects, two electrical engineers, two and a half I&C engineers, and two
Engineering Department Staffing Requirements Page 9
commissioning coordinators. It has been difficult to find additional SES electrical and I&C staff.
There is a total of 11 SES.
C. The current agreement for on-call Programming Professional Services currently provides an
average of three staff to support bench testing, programming, and commissioning of our plant and
collections control systems.
D. See Figure 11 for the existing organization chart.
Division 760
Design Manager
Collections Civil/Mech
Engr Supervisor
Plants Civil/Mech
Engr Supervisor
Senior
Engineer
Engineer
(2)
Associate
Engineer
Senior
Engineer (3)
Engineer
(2)
Administrative
Assistant
Associate
Engineer
Elect and I&C
Engr Supervisor
Process Controls
Integration (PCI)
IT Supervisor
Senior Elect
Engineer (2)
Elect Engineer
Assistant
Engineer
Senior
Engineer
Principal IT
Analyst (3)
Senior IT
Analyst (4)
IT Analyst
III (2)
IT Analyst
II
SES I&C
Engineer (2)
SES Electrical
Engineer (2)
Programming
Services (3)
SES Project
Engineer (1)
SES Project
Engineer (.5)
Senior I&C
Engineer (2)
I&C Engineer
(3)
SES Comm
Coord (2)
Supplemental Staff
Existing Staff
Legend
Figure 11 – Existing Design Division Organization Chart
E. Project Engineers
1. Project engineers provide overall technical oversight, civil/mechanical technical
leadership on collections and plant projects, and coordination with O&M. The project
engineer workload is increasing with the CIP. Figure 12 shows the projected workload for the
project engineers.
Engineering Department Staffing Requirements Page 10
Figure 12 – Workload for Project Engineers
F. Electrical Engineer
1. Electrical engineers provide discipline technical leadership for pump station and plant
projects and technical oversight on electrical projects. A full-time assistant electrical engineer
is currently supporting the shutdown coordination process for electrical and I&C shutdowns
by defining and coordinating the shutdowns with O&M. The electrical engineer workload is
currently at a high level due to several electrical-intensive projects. Figure 13 shows the
projected workload for electrical engineers.
Figure 13 – Workload for Electrical Engineers
G. Instrumentation and Control (I&C) Engineer
1. The I&C engineer role includes hours for both I&C engineer and commissioning
coordinator functions. I&C engineers provide discipline technical leadership on pump station
Engineering Department Staffing Requirements Page 11
and plant projects. Commissioning coordinators provide technical oversight of the
commissioning process during design and construction. This includes overseeing the
development of commissioning documents and procedures during design and close
coordination with the contractor during construction. This role also includes an engineer for
mechanical equipment quality control who coordinates closely with Maintenance and the
civil/mechanical inspectors during construction. There are currently five commissioning
coordinators supporting commissioning. Figure 14 shows the projected workload for I&C
engineers.
Figure 14 – Workload for I&C Engineers
H. Process Controls Integration (PCI)
1. PCI provides technical leadership for the collections and plant control systems. This
leadership includes the overall maintenance and security of the control systems; support
during design, programming and commissioning during construction; and training of O&M
staff. Through 2027, PCI will be supporting the upgrade of the existing graphic human
machine interface from CRISP to ABB. The overall maintenance of the control system
requires five PCI staff, which is included in the projected PCI workload in Figure 15.
Engineering Department Staffing Requirements Page 12
Figure 15 – Workload for PCI Staff
2.3.2 PROPOSED ORGANIZATION AND STAFFING CHANGES
A. Commissioning and Shutdown Coordination
1. The Electrical and I&C Group oversees the staff responsible for electrical, I&C,
commissioning, and electrical/I&C shutdown coordination. The size of this group, number of
technical disciplines, and quantity of projects in design and construction make it increasingly
difficult for a single supervisor to provide adequate oversight. To support the unique nature of
the commissioning and shutdown tasks along with stakeholder coordination across multiple
divisions within the organization, it is recommended that a separate Commissioning Group be
created with a dedicated supervisor to provide proper oversight of staff and coordination with
other groups. This other group coordination includes information technology asset information
deliverables, operations shutdown coordination, maintenance reliability testing baseline
information and coordination. This supervisor will provide leadership and direction to the
Commissioning Group, while also providing unity and focus on quality assurance of CIP and
small projects.
2. It is recommended that the proposed Commissioning Group include one new supervisor,
one new senior engineer, two existing engineers, one new engineer, and one new associate
engineer. The current workload for shutdown coordination is more than one FTE and will be
increasing as construction increases. Since this team is currently supported by the Electrical
and I&C Group, several of these positions will be moved from this group to the new
Commissioning Group as shown in Figure 16.
B. Collections Design Group: It is recommended to add one project engineer to support the
increasing collections project workload.
C. Electrical and I&C Group
1. It is recommended to add one electrical engineer and one associate electrical engineer
to support the increased project workload.
2. It is recommended to add one associate I&C engineer to support the increased project
workload.
D. PCI: It is recommended to add one principal information technology analyst, one senior
information technology analyst, and one information technology analyst II to support the
Engineering Department Staffing Requirements Page 13
increased programming and fiber optic design workload in PCI. The additional principal
information technology analyst will support the supervisor with technical oversight of this large
group by providing project leadership, staff training, and mentoring, allowing the supervisor to
focus on the overall group needs, staff development, succession management, project staffing
and overall coordination, risk management, and the overall mission of this important group.
E. In summary, it is recommended to add 11 in-house staff:
1. 1 supervisor—Commissioning Group
2. 1 senior engineer—Commissioning Group
3. 1 engineer—Commissioning Group
4. 1 associate engineer—Commissioning Group
5. 1 engineer—Collections Design Group
6. 1 engineer—Electrical and I&C Group
7. 2 associate engineers—Electrical and I&C Group
8. 1 principal information technology analyst—PCI Group
9. 1 senior information technology analyst—PCI Group
10. 1 information technology analyst II—PCI Group
F. See Figure 16 for the proposed organization chart and Table 3 for the proposed staffing
levels.
Engineering Department Staffing Requirements Page 14
Division 760
Design Manager
Collections Civil/Mech
Engr Supervisor
Plants Civil/Mech
Engr Supervisor
Senior
Engineer
Engineer
(2)
Associate
Engineer
Senior
Engineer (3)
Engineer
(2)
Administrative
Assistant
Associate
Engineer
Elect and I&C
Engr Supervisor
Process Controls
Integration (PCI)
IT Supervisor
Senior Elect
Engineer (2)
Elect Engineer
Senior
Engineer
Principal IT
Analyst (3)
Senior IT
Analyst (4)
IT Analyst
III (2)
IT Analyst
II
Senior I&C
Engineer (2)
I&C
Engineer
Elect Engineer
Associate Elect
Engineer
Associate I&C
Engineer
Senior IT
Analyst
IT Analyst III
Analyst
Engineer
SES Project
Engineer (.5)
Principal IT
Analyst
Commissioning/
Shutdown
Engr Supervisor
Senior Comm
Engineer
Commissioning
Engineer (2)
Associate Comm
Engineer
Commissioning
Engineer
Assistant Comm
Engineer
Recommended Staff
Supplemental Staff
Existing Staff
Legend
Figure 16 – Proposed Design Division Organization Chart
Table 3 - Division 760 Design - Proposed Staffing
Staff Role
(Note 1)
Current Proposed Change Comments OC San Contract OC San Contract OC San Contract
Manager 1 0 1 0 0 0
Supervisors 4 0 5 0 1 0
Staff 31 10.5 41 .5 10 -10 Note 2
Div Total 36 10.5 47 .5 11 -10
Notes:
1. Staffing counts are based on September 2025 data. Supplemental staffing will continue to be
adjusted as required to meet the current workload.
2. The proposed supplemental staffing count includes retaining a half-time project engineer to
support the current workload.
CONSTRUCTION MANAGEMENT
2.4.1 CURRENT ORGANIZATION AND STAFFING
A. The Construction Management (CM) Division consists of six groups: three engineering
construction management groups, two civil-mechanical inspection groups, and one electrical-I&C
Engineering Department Staffing Requirements Page 15
inspection group. The division includes resident engineers, inspectors, cost estimators,
planner/schedulers, engineering technicians for submittal coordination, administrative staff, and a
staff analyst to support PMWeb (construction management software). The CM Division has a total
of 49 staff members.
B. The majority of the SES staff resources are used by the CM Division to help execute the
current workload. The SES project workload requires general oversight from OC San’s
construction management and inspection supervisors, which includes project change
management, quality control issues, risk oversight and mitigation, and claims
management/dispute resolution.
C. SES currently provides 11 resident engineers, 16 civil-mechanical inspectors, four electrical-
I&C inspectors, two cost estimators, two construction schedulers, and two
submittal/administrative staff. There is a total of 37 SES staff members.
D. See Figure 17 for the existing organization chart.
Division 770
Construction
ManagementManager
Plant 1
Engr Supervisor
Plants 1 and 2
Construction MgmtEngr Supervisor
Senior
Engineer
Engineer
Associate
Engineer (2)
Senior
Engineer
Engineer
Administrative
Assistant
Associate
Engineer (3)
Plant 2 Construction
Inspection
Civil/Mech Supervisor
Construction
Inspection Elect
and I&C Supervisor
Senior
Constr Insp (2)
Construction
Inspector (5)
Senior
Constr Insp (3)
Construction
Inspector (4)
Plant 2
Construction MgmtEngr Supervisor
Senior
Engineer (2)
Engineer
(2)
Associate
Engineer
Plant 1 Construction
Inspection
Civil/Mech Supervisor
Senior
Constr Insp (3)
Construction
Inspector (2)
Engineering
Technician (2)
Staff
Analyst
Administrative
Assistant
Senior Cost
Estimator
Cost
Estimator
Senior Planner/
Scheduler
Planner/
Scheduler
Engineering
Technician
SES Constr
Inspector (4)
SES Constr
Inspector (8)
SES Constr
Inspector (8)
SES Resident
Engineer (5)
SES Resident
Engineer (3)
SES Resident
Engineer (3)
SES Planner/
Scheduler (2)
SES Cost
Estimator (2)
Supplemental Staff
Existing Staff
Legend
SES Submittals/
Admin (2)
Figure 17 – Existing Construction Management Division Organization Chart
E. Resident Engineer
1. Resident engineers are responsible for general day-to-day administration of construction
contracts. They provide technical leadership to the project team during construction,
commissioning, and closeout activities and are the main point of contact with construction
contractors. The resident engineer workload is increasing with the CIP. Figure 18 shows the
projected workload for the resident engineers.
Engineering Department Staffing Requirements Page 16
Figure 18 – Workload for Resident Engineer Staff
F. Inspection Civil-Mechanical
1. Civil/mechanical inspectors observe the contractor's work for compliance with the plans
and specifications while monitoring and documenting the quality and quantity of construction.
The civil/mechanical inspection workload is increasing with the CIP. Figure 19 shows the
projected workload for inspection civil-mechanical.
Figure 19 – Workload for Civil-Mechanical Inspection Staff
G. Inspection Electrical-I&C
1. Electrical/I&C inspectors observe the Contractor's work for compliance with the plans and
specifications while monitoring and documenting the quality and quantity of construction. The
electrical/I&C inspection workload is increasing with the CIP. Figure 20 shows the projected
workload for inspection electrical and I&C.
Engineering Department Staffing Requirements Page 17
Figure 20 – Workload for Electrical-I&C Inspection Staff
2.4.2 PROPOSED ORGANIZATION AND STAFFING CHANGES
A. To support the high volume of CIP and small projects in construction, it is recommended to
add a total of 21 in-house staff:
1. 1 construction management supervisor
2. 8 resident engineers
a. 2 senior engineers
b. 6 engineers
3. 1 civil-mechanical inspection supervisor
4. 8 civil-mechanical inspectors
a. 2 senior construction inspectors
b. 6 construction inspectors
5. 2 electrical-I&C inspectors
6. 1 planner/scheduler
B. See Figure 21 for the proposed organization chart and Table 4 for the proposed staffing
levels.
Engineering Department Staffing Requirements Page 18
Division 770
Construction
Management
Manager
Plant 1 Construction
Mgmt
Engr Supervisor
Collections and Pump
Stations
Engr Supervisor
Senior
Engineer
Engineer
Associate
Engineer (2)
Senior
Engineer
Engineer
Administrative
Assistant
Associate
Engineer (2)
Plant 2/Collections Construction Inspection Civil/Mech Supervisor
Construction Inspection Electand I&C Supervisor
Senior
Constr Insp (2)
Senior
Constr Insp (3)
Plant 2
Construction Mgmt
Engr Supervisor
Senior
Engineer (2)
Engineer
(2)
AssociateEngineer
Plant 1/Pump Station Construction InspectionCivil/Mech Supervisor
Senior
Constr Insp (3)
Construction
Inspector (2)
Engineering
Technician (2)
Staff
Analyst
AdministrativeAssistant
Senior Cost
Estimator
Cost
Estimator
Senior Planner/
Scheduler
Planner/
Scheduler
Engineering
Technician
Engineer
Engineer
(4)
Engineer
P1 and P2
Engr Supervisor
P1 and P2 Constr
Inspection
Civil/Mech Supervisor
Senior
Const Insp (2)
Construction
Inspector (5)
ConstructionInspector
Construction
Inspector (4)
Associate
Engineer
ConstructionInspector
SES Constr
Inspector (4)
SES Constr
Inspector (2)
ConstructionInspector (2)
SES Constr
Inspector (2)
Senior
Engineer (2)
Planner/
Scheduler
SES Scheduler
SES Submittals/Admin (2)
SES Constr
Inspector (2)
Construction
Inspector (4)
SES Resident
Engineer (2)
SES Resident
Engineer
Recommended Staff
Supplemental Staff
Existing Staff
Legend
SES Cost
Estimator (2)
Figure 21 – Proposed Construction Management Organization Chart
Table 4 - Division 770 Construction Management - Proposed Staffing
Staff Role
(Note 1)
Current Proposed Change
Comments OC San Suppl
Staffing OC San Suppl
Staffing OC San Suppl
Staffing
Manager 1 0 1 0 0 0
Supervisors 6 0 8 0 2 0
Staff 42 37 61 18 19 -19 Note 2
Div Total 49 37 70 18 21 -19
Notes:
1. Staffing counts are based on September 2025 data. Supplemental staffing will continue to be
adjusted as required to meet the current workload.
2. The proposed supplemental staffing count includes retaining three resident engineers, eight
civil/mechanical inspectors, two electrical/I&C inspectors, one scheduler, and two submittals/admin
staff to support the current workload.
Engineering Department Staffing Requirements Page 19
2.4.3 OVERALL RECOMMENDATION
A. The staffing recommendation, including new supervisors and two new engineers in Planning,
will result in approximately $950,000 reduction in annual staff costs compared with SES staff,
using fully burdened rates, as shown in Table 5.
Table 5 - Staffing Costs (Annual)
Description OC San
Total Qty
Supplemental
Staffing Qty
Division 740
Project Engineer 2 0
Division 750
Engineering Supervisor 1 0
Project Manager 4 4
Division 760
Engineering Supervisor 1 0
Project Engineer 1 1
Electrical Engineer 2 2
I&C Engineer 4 4
PCI 3 3
Division 770
Engineering Supervisor 1 0
Inspection Supervisor 1 0
Resident Engineer 8 8
Construction Support 1 1
Inspection Civil-Mech 8 8
Inspection Elec-I&C 2 2
Total 39 33
Annual Costs $12.90M $13.85M
Savings ~ $950,000
Engineering Department Staffing Requirements Page 20
B. Table 6 summarizes the recommended staff increases across the Engineering Department.
Table 6 - Engineering Department - Proposed Staffing
Staff Role
(Note 1)
Current Recommended Change
Comments OC
San
Suppl
Staff Total OC
San
Suppl
Staff Total OC
San
Suppl
Staff
Total
Diff
Division 710 - Engineering Admin
DOE 1 0 1 1 0 1 0 0 0
Support 1 0 1 1 0 1 0 0 0
Div Total 2 0 2 2 0 2 0 0 0
Division 740 - CIP Planning and Asset Management Group
Manager 1 0 1 1 0 1 0 0 0
Supervisors 2 0 2 2 0 2 0 0 0
Staff 13 0.5 13.5 15 0.5 15.5 2 0 2 Note 2
Div Total 16 0.5 16.5 18 0.5 18.5 2 0 2
Division 750 - Project Management Office
Manager 1 0 1 1 0 1 0 0 0
Supervisors 2 0 2 3 0 3 1 0 1
Staff 18 5 23 22 1 23 4 -4 0 Note 3
Subtotal 21 5 26 26 1 27 5 -4 1
Division 760 - Design
Manager 1 0 1 1 0 1 0 0 0
Supervisors 4 0 4 5 0 5 1 0 1
Staff 31 10.5 42 41 .5 42 10 -10 0 Note 4
Div Total 36 10.5 47 47 .5 48 11 -10 1
Division 770 - Construction Management
Manager 1 0 1 1 0 1 0 0 0
Supervisors 6 0 6 8 0 8 2 0 2
Staff 42 37 79 61 18 79 19 -19 0 Note 5
Div Total 49 37 86 70 18 88 21 -19 2
Engr Total 124 53.5 177.5 163 20.5 183.5 39 -33 6
Notes:
1. Staffing counts are based on September 2025 data. Supplemental staffing will continue to be adjusted as
required to meet the current workload.
2. The proposed supplemental staffing count includes retaining a half-time electrical engineer to support the
current asset management workload.
3. The proposed supplemental staffing count includes retaining one architect to support the lab and Plant No. 2
O&M Complex.
4. The proposed supplemental staffing count includes retaining a half-time project engineer to support the current
workload.
5. The proposed supplemental staffing count includes retaining three resident engineers, eight civil-mechanical
inspectors, two electrical-I&C inspectors, one scheduler, and two submittals/admin staff to support the current
workload.
Engineering Department Staffing Requirements Page 21
C. Proposed Implementation Plan
1. The recommendation is to increase OC San’s staff using a phased hiring plan through
the normal budget process as shown in Table 7.
Table 7 - Proposed Staffing Implementation Plan
Description Total Qty FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Division 740
Senior Engineer 1 1
Engineer 1 1
Division 750
Engineering Supervisor 1 1
Engineer 3 1 1 1
Associate Engineer 1 1
Division 760
Engineering Supervisor 1 1
Engineer (Project Engineer) 1 1
Senior Engineer (Commissioning) 1 1
Engineer (Commissioning) 1 1
Engineer (Electrical) 1 1
Associate Engineer (Commissioning) 1 1
Associate Engineer (Electrical) 1 1
Associate Engineer (I&C) 1 1
Principal IT Analyst 1 1
Senior IT Analyst 1 1
IT Analyst III 1 1
Division 770
Engineering Supervisor 1 1
Senior Engineer 2 1 1
Engineer 3 1 1 1
Associate Engineer 3 1 1 1
Planner/Scheduler 1 1
Inspection Supervisor 1 1
Senior Construction Inspector (Civil/Mech) 2 1 1
Construction Inspector (Civil/Mech) 6 1 1 2 2
Construction Inspector (Elect/I&C) 2 1 1
Total 39 2 14 13 7 3
Engineering Department Staffing Requirements Page 22
D. As OC San’s staff levels increase, the need for supplemental staffing will decrease as shown
in Figure 22.
Figure 22 – 10-Year Implementation Plan with Recommended Implementation Plan
9/23/2025
1
Engineering Department
Staffing Plan
Presented by:
Mike Dorman
Director of Engineering
Operations Committee
October 1, 2025
2
Supplemental Staffing History
Sending out the next Supplemental Engineering Services
request for proposal by the end of October 2025.
2002-
2012
2012-
2017
2017-
2022
2022-
2027
Integrated Program
Management
Consultant (IPMC)
Supplemental
Engineering Services
Supplemental
Engineering Services
Supplemental
Engineering Services
Programming
Professional
Services
1
2
9/23/2025
2
$0
$50
$100
$150
$200
$250
$300
0
10
20
30
40
50
60
FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25
SUPPLEMENTAL STAFFING
AECOM Enterprise Automation Jacobs Rockwell Automation CIP Cash Flow 3
Supplemental Staffing Levels
The supplemental staffing model provides
flexibility to adapt to changing workloads.
#
o
f
s
t
a
f
f
mi
l
l
i
o
n
s
4
Business Principals: CIP Staffing Plan—Create a Capital Improvement Program (CIP) staffing plan by December 31, 2025, to minimize Supplemental
Engineering Services, improve succession planning,
and streamline the project delivery process.
GM’s FY 2025-26 Work Plan Goal
3
4
9/23/2025
3
Employee Benefits
•Strong, stable workforce
•Succession planning
•Reduced turnover and improved staff resiliency
•Expertise and knowledge retention
Project Benefits
•Consistent project execution
•Quality and standards adherence
•Strong oversight with lower staff-to-supervisor ratio
Community Benefits
•Consistent, reliable service to the communities we serve
•Cost neutrality without rate increases
Benefits of In-House Staff
5
Additional Staffing
•4 new supervisors
•2 new engineers in Planning
Minimize Supplement Staffing
•Convert 33 supplemental staff to OC San staff
Additional OC San Staff to Deliver
the Planned Program
Supplemental
Staff Approach
In-House
Staffing
6
5
6
9/23/2025
4
Engineering Department
7
Mike Dorman
Director of Engineering
Justin Fenton
Engineering Manager
Martin Dix
Engineering Manager
Planning Project
Management Design Construction Management
Don Cutler
Engineering Manager
Raul Cuellar
Engineering Manager
Project Defining Process
Planning
Asset
Management
Small
Projects
CIP
Projects
Capital Operating
Operations and
Maintenance
8
50 projects worth $4 billion60 projects worth $128 million
7
8
9/23/2025
5
9
20-Year Net CIP (FY25-26 Budget): $6.7B
10
Small Project Workload Has Increased
Small Projects: Facility Engineering (FE) (CIP Funded) and Facility Replacement (FR) (Operationally Funded)
mil
l
i
o
n
s
$
$
$
$
$
$
$
$
9
10
9/23/2025
6
11
10-Year Project Staff Workload (Sept 2025)
OC San (72 billable staff)
Supplemental Staff (53.5)
Total Project Staff (125.5)
0.0
5.0
10.0
15.0
20.0
25.0
30.0
Project Management
Project Management Existing OC San Staff Proposed OC San Staff
12
Div 750 (Project Mgmt) 10-Yr Workload
11
12
9/23/2025
7
0
5
10
15
20
25
PCI Group
PCI Group Existing OC San Staff Proposed OC San Staff
0
2
4
6
8
10
12
14
Instrumentation and Control (I&C) Engineer/
Commissioning
I&C Engineer Existing OC San Staff Proposed OC San Staff
0
2
4
6
8
10
12
14
16
18
Project Engineer
Project Engineer Existing OC San Staff Proposed OC San Staff
0.0
2.0
4.0
6.0
8.0
10.0
12.0
Electrical Engineer
Electrical Engineer Existing OC San Staff Proposed OC San Staff
13
Div 760 (Design) 10-Yr Workload
0
5
10
15
20
2530
35
40
45
Resident Engineer
Resident Engineer Existing OC San Staff Proposed OC San Staff
0
5
10
15
20
2530
35
40
45
Inspection Civil-Mech
Inspection Civil-Mech Existing OC San Staff Proposed OC San Staff
0246
810121416
1820
Inspection Electrical-Instrumentation & Control
Inspection Elec-I&C Existing OC San Staff Proposed OC San Staff 14
Div 770 (Construction Mgmt) 10-Yr Workload
13
14
9/23/2025
8
15
Proposed Shift in Staff Levels
Proposed Shift in Staff Levels
Revised
Supplemental Staff
Recommended
OC San Staff
Current
Supplemental StaffDescription
Division 740
0.500.5Electrical Engineer
Division 750
145Project Manager
Division 760
0.511.5Project Engineer
022Electrical Engineer
044I&C Engineer/Commissioning Coordinator
033Control System Programmers
Division 770
3811Resident Engineer
112Construction Support (Scheduler)
8816Inspection Civil-Mech
224Inspection Elec-I&C
202Cost Estimator
202Submittals/Admin
203353Total
-=
Division 740 PlanningManager
CIP Planning and Collections Asset Management
Engr Supervisor
Plant Asset ManagementEngr Supervisor
PrincipalStaff Analyst
SeniorEngineer
Engineer(2)
AssociateEngineer
SeniorEngineer (2)
Engineer(5)
AssistantEngineer
Engineer
AssociateEngineer
SES Engineer(0.5)
Recommended Staff
Supplemental Staff
Existing Staff
Legend
Division 740 PlanningManager
CIP Planning and Collections Asset Management
Engr Supervisor
Plant Asset ManagementEngr Supervisor
PrincipalStaff Analyst
Engineer(2)
AssociateEngineer
AssistantEngineer
SeniorEngineer (2)
Engineer(5)
AssociateEngineer
SES Engineer(.5)
Supplemental StaffExisting StaffLegend
16
Div 740 (Planning) Org Charts
Existing Planning Division Organization Chart Revised Planning Division Organization Chart
16 OC San +.5 SES = 16.5 18 OC San +.5 SES = 18.5
2 New FTE
15
16
9/23/2025
9
Division 750 Project
Management Office Manager
Project Management
OfficeEngr Supervisor
Project Management OfficeEngr Supervisor
Senior
Engineer (4)
Engineer
(2)
AssociateEngineer
SeniorEngineer (3)
CIP ProjectManager
AdministrativeAssistant
Project Management OfficeEngr Supervisor
SeniorEngineer (4)
Engineer
Associate
Engineer
Engineer
(2)
Engineer
Associate
Engineer
SES Architect
Recommended Staff
Supplemental Staff
Existing StaffLegend
Division 750 Project Management Office Manager
Small Project DeliveryEngr Supervisor
Project Management OfficeEngr Supervisor
SeniorEngineer (2)
Engineer(3)
AssociateEngineer (2)
SeniorEngineer (9)
CIP ProjectManager
AdministrativeAssistant
SES SeniorEngineer (2)SES Architect
SES SeniorEngineer (2)
Supplemental StaffExisting StaffLegend
17
Div 750 (Project Mgmt) Org Charts
Existing PMO Division Organization Chart Revised PMO Division Organization Chart
21 OC San +5 SES = 26 26 OC San +1 SES = 27
1 New FTE
Division 760Design Manager
Collections Civil/MechEngr Supervisor Plants Civil/MechEngr Supervisor
SeniorEngineer
Engineer(2)
AssociateEngineer
SeniorEngineer (3)
Engineer(2)
AdministrativeAssistant
AssociateEngineer
Elect and I&CEngr Supervisor
Process Controls Integration (PCI)IT Supervisor
Senior ElectEngineer (2)
Elect Engineer
SeniorEngineer
Principal ITAnalyst (3)
Senior ITAnalyst (4)
IT AnalystIII (2)
IT AnalystII
Senior I&CEngineer (2)
I&CEngineer
Elect Engineer
Associate ElectEngineer
Associate I&CEngineer
Senior ITAnalyst
IT Analyst IIIAnalyst
Engineer
SES ProjectEngineer (.5)
Principal ITAnalyst
Commissioning/ShutdownEngr Supervisor
Senior CommEngineer
Commissioning Engineer (2)
Associate CommEngineer
CommissioningEngineer
Assistant CommEngineerRecommended StaffSupplemental Staff
Existing Staff
Legend
Division 760Design Manager
Collections Civil/MechEngr Supervisor Plants Civil/MechEngr Supervisor
Senior
Engineer
Engineer(2)
AssociateEngineer
Senior
Engineer (3)
Engineer(2)
AdministrativeAssistant
AssociateEngineer
Elect and I&C
Engr Supervisor
Process Controls Integration (PCI)IT Supervisor
Senior Elect
Engineer (2)
Elect Engineer
AssistantEngineer
Senior
Engineer
Principal ITAnalyst (3)
Senior ITAnalyst (4)
IT AnalystIII (2)
IT AnalystII
SES I&CEngineer (2)
SES ElectricalEngineer (2)ProgrammingServices (3)
SES ProjectEngineer (1)SES ProjectEngineer (.5)Senior I&CEngineer (2)
I&C Engineer(3)
SES CommCoord (2)
Supplemental StaffExisting Staff
Legend
18
Div 760 (Design) Org Charts
Existing Design Division Organization Chart Revised Design Division Organization Chart
36 OC San +10.5 SES = 46.5 47 OC San +.5 SES = 47.5
1 New FTE
17
18
9/23/2025
10
Division 770Construction ManagementManager
Plant 1 Construction MgmtEngr Supervisor
Collections and Pump StationsEngr Supervisor
Senior
Engineer
Engineer
AssociateEngineer (2)
Senior
Engineer
Engineer
AdministrativeAssistant
AssociateEngineer (2)
Plant 2/Collections Construction Inspection Civil/Mech Supervisor
Construction Inspection Electand I&C Supervisor
Senior
Constr Insp (2)
Senior
Constr Insp (3)
Plant 2 Construction MgmtEngr Supervisor
Senior
Engineer (2)
Engineer(2)
AssociateEngineer
Plant 1/Pump Station Construction InspectionCivil/Mech Supervisor
Senior
Constr Insp (3)
ConstructionInspector (2)
EngineeringTechnician (2)
StaffAnalyst
AdministrativeAssistant
Senior CostEstimator
CostEstimator
Senior Planner/Scheduler
Planner/Scheduler
EngineeringTechnician
Engineer
Engineer(4)
Engineer
P1 and P2Engr Supervisor
P1 and P2 Constr InspectionCivil/Mech Supervisor
SeniorConst Insp (2)
ConstructionInspector (5)
ConstructionInspector
ConstructionInspector (4)
AssociateEngineer
ConstructionInspector
SES ConstrInspector (4)SES ConstrInspector (2)
ConstructionInspector (2)
SES ConstrInspector (2)
SeniorEngineer (2)Planner/
Scheduler
SES Scheduler
SES Submittals/Admin (2)
SES ConstrInspector (2)
ConstructionInspector (4)SES ResidentEngineer (2)SES ResidentEngineer
Recommended Staff
Supplemental Staff
Existing StaffLegend
SES Cost
Estimator (2)
Division 770Construction ManagementManager
Plant 1Engr Supervisor
Plants 1 and 2 Construction MgmtEngr Supervisor
SeniorEngineer
Engineer
AssociateEngineer (2)
SeniorEngineer
Engineer
AdministrativeAssistant
AssociateEngineer (3)
Plant 2 Construction Inspection Civil/Mech Supervisor
Construction Inspection Electand I&C Supervisor
SeniorConstr Insp (2)
Construction
Inspector (5)
SeniorConstr Insp (3)
Construction
Inspector (4)
Plant 2 Construction MgmtEngr Supervisor
SeniorEngineer (2)
Engineer
(2)
AssociateEngineer
Plant 1 Construction InspectionCivil/Mech Supervisor
SeniorConstr Insp (3)
Construction
Inspector (2)
EngineeringTechnician (2)
StaffAnalyst
Administrative
Assistant
Senior CostEstimator
CostEstimator
Senior Planner/Scheduler
Planner/Scheduler
Engineering
Technician
SES ConstrInspector (4)SES ConstrInspector (8)SES ConstrInspector (8)
SES ResidentEngineer (5)
SES Resident
Engineer (3)
SES ResidentEngineer (3)
SES Planner/Scheduler (2)
SES CostEstimator (2)
Supplemental StaffExisting StaffLegend
SES Submittals/Admin (2)
19
Div 770 (Construction Mgmt) Org Charts
Existing Construction Mgmt Division Organization Chart Revised Construction Mgmt Division Organization Chart
49 OC San +37 SES = 86 70 OC San +18 SES = 88
2 New FTE
20
Projected
Neutral
Staffing
Costs
Table 5 - Staffing Costs (Annual)
SupplementalStaffing QtyOC SanTotal QtyDescription
Division 740
02Project Engineer
Division 750
01Engineering Supervisor
44Project Manager
Division 760
01Engineering Supervisor
11Project Engineer
22Electrical Engineer
44I&C Engineer
33PCI
Division 770
01Engineering Supervisor
01Inspection Supervisor
88Resident Engineer
11Construction Support
88Inspection Civil-Mech
22Inspection Elec-I&C
3339Total
$13.85M$12.90MAnnual Costs
~ $950,000Savings
19
20
9/23/2025
11
21
Implementation
Plan
Implementation will be handled through the normal budget process.
Table 7 - Proposed Staffing Implementation Plan
FY 29-30FY 28-29FY 27-28FY 26-27FY 25-26Total QtyDescription
Division 740
11Senior Engineer
11Engineer
Division 750
11Engineering Supervisor
1113Engineer
11Associate Engineer
Division 760
11Engineering Supervisor
11Engineer (Project Engineer)
11Senior Engineer (Commissioning)
11Engineer (Commissioning)
11Engineer (Electrical)11Associate Engineer (Commissioning)
11Associate Engineer (Electrical)
11Associate Engineer (I&C)
11Principal IT Analyst
11Senior IT Analyst
11IT Analyst III
Division 770
11Engineering Supervisor
112Senior Engineer
1113Engineer
1113Associate Engineer
11Planner/Scheduler
11Inspection Supervisor
112Senior Construction Inspector (Civil/Mech)
22116Construction Inspector (Civil/Mech)
112Construction Inspector (Elect/I&C)371314239Total
22
Recommend to the Board of Directors to:
Direct the General Manager to shift staffing from the current Supplemental
Engineering Services model toward a direct hiring model to support the existing Capital Improvement Program execution, and implement the plan over four years through the normal budget process.
Recommendation
21
22
9/23/2025
12
Questions?
23
23
OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4515 Agenda Date:10/1/2025 Agenda Item No:8.
FROM:Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
SALE OF EXCESS POWER
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Authorize the General Manager to enter into an agreement to sell power,in a form approved by
General Counsel, with a qualified power purchaser for excess power produced at Plant No. 2.
BACKGROUND
Orange County Sanitation District (OC San)operates five Central Generation (CenGen)engines and
a steam turbine at Plant No.2.The engines and steam turbine normally generate 100%of the power
demand at Plant No. 2 and a nominal amount that is exported.
OC San and Southern California Edison (SCE)entered into a Power Purchase Agreement on
September 9,1991,where SCE pays OC San for the excess power generated.Recently,OC San
applied for the Wholesale Distribution Access Tariff (WDAT)with SCE which will allow OC San to sell
exported power to an eligible purchaser.A condition of the WDAT application is to have a Generator
Interconnection Agreement in place with SCE,which was approved by the Board of Directors in
September 2025 and is required to be executed by October 31,2025.The execution of the
Generator Interconnection Agreement automatically terminates the current Power Purchase
Agreement that OC San has in place with SCE,causing the need to find a new eligible power
purchaser.
RELEVANT STANDARDS
·Ensure the public’s money is wisely spent
·Maintain a culture of improving efficiency to reduce the cost to provide the current service level
or standard
PROBLEM
The current Power Purchase Agreement with SCE will terminate when the Generator Interconnection
Agreement is executed,meaning that SCE will no longer pay for the excess power generated at
Plant No. 2.
Orange County Sanitation District Printed on 9/23/2025Page 1 of 2
powered by Legistar™
File #:2025-4515 Agenda Date:10/1/2025 Agenda Item No:8.
PROPOSED SOLUTION
Delegate authority to the General Manager to enter into an agreement with a qualified power
purchaser to sell the excess power generated at Plant 2.
TIMING CONCERNS
If the General Manager does not have the authority to enter into a Power Purchase Agreement,OC
San may lose potential revenue from the excess power generated at Plant No. 2.
RAMIFICATIONS OF NOT TAKING ACTION
Any excess power generated at Plant No.2 would be exported to the Southern California Edison
system without compensation.
PRIOR COMMITTEE/BOARD ACTIONS
September 2025 -Approve a Generator Interconnection Agreement with Southern California Edison
Company for a period of twenty (20) years from the Effective Date.
ADDITIONAL INFORMATION
OC San staff are currently conducting an informal competitive process with multiple eligible power
purchasers to compare terms and pricing for the purchase of the excess power at Plant No. 2.
CEQA
N/A
FINANCIAL CONSIDERATIONS
The ability to sell excess power from Plant No. 2 could generate intermittent revenue.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
Orange County Sanitation District Printed on 9/23/2025Page 2 of 2
powered by Legistar™
OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4510 Agenda Date:10/1/2025 Agenda Item No:9.
FROM:Robert Thompson, General Manager
Originator: Laura Maravilla, Director of Human Resources
SUBJECT:
ORANGE COUNTY SANITATION DISTRICT HUMAN RESOURCES DEPARTMENT OVERVIEW
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Information Item.
BACKGROUND
Each month,staff provides an informational presentation on topics of interest to the Board of
Directors.This month’s topic:Orange County Sanitation District Human Resources (HR)Department
Overview.
This presentation will provide an overview of the HR team,core functions,and key initiatives.The
Human Resources Department is central to driving organizational success by designing and
implementing initiatives that optimize employee performance through targeted training and
development,foster a positive employer-employee relationship,ensure compliance with legal
standards, and provide a safe and secure work environment through proactive measures.
RELEVANT STANDARDS
·Comply with applicable employment and labor laws
·Cultivate a highly qualified, well-trained, and diverse workforce
·Commitment to safety & reducing risk in all operations
·Maintain positive employer-employee relations
·Provide professional growth and development
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Presentation
Orange County Sanitation District Printed on 9/22/2025Page 1 of 1
powered by Legistar™
9/23/2025
1
Human Resources Department
Presented by:
Laura Maravilla
Director of Human Resources
Operations Committee
October 1, 2025
2
OC San At-A-Glance
1
2
9/23/2025
2
OC San Workforce
OCEA
(99)
Local 501
(212)
SPMG
(309.5)
Unrepresented(44)
Orange County Employees Association
International Union of Operating Engineers Local 501
Supervisory & Professional Management Group
Unrepresented
Human Resources Department
Risk Management
4
Laura Maravilla
Director of Human Resources
John Frattali
Safety and Health Manager
Thys DeVries
Human Resources Manager
Human Resources
3
4
9/23/2025
3
Key Responsibilities
• Recruitment
• Onboarding
• Benefits
• Compensation
• Employee Development
• Workforce Planning
HR
Operations
• Collective Bargaining
• Performance
Management
• Discipline
• Workers’ Compensation
Employee &
Labor Relations
• Workplace Safety
• Emergency
Management
• Physical Security
Risk
Management
Employee
Development
5
6
9/23/2025
4
Workforce
Planning
46%
41%
40%
46%
69%
100%
27%
24%
22%
25%
31%
75%
0% 20% 40% 60% 80% 100%
TRADES
PARA-PROFESSIONAL
PROFESSIONAL
SUPERVISOR
MANAGER
EXECUTIVE
2025 2030
Retirement eligibility based on OC San service.
Does not reflect reciprocity with any other pension plans
Workplace
Safety
7
8
9/23/2025
5
9
Safety Through Action
Emergency
Management
9
10
9/23/2025
6
Physical
Security
Questions?
Laura Maravilla
Director of Human Resources
714-593-7007
lmaravilla@ocsan.gov
12
11
12
ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LOS Level Of Service RFP Request For Proposal
APWA American Public Works
Association MGD Million Gallons Per Day RWQCB Regional Water Quality
Control Board
AQMD Air Quality Management
District MOU Memorandum of
Understanding SARFPA Santa Ana River Flood
Protection Agency
ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor
BOD Biochemical Oxygen Demand NEPA National Environmental Policy
Act SARWQCB Santa Ana Regional Water
Quality Control Board
CARB California Air Resources
Board NGOs Non-Governmental
Organizations SAWPA Santa Ana Watershed
Project Authority
CASA California Association of
Sanitation Agencies NPDES National Pollutant Discharge
Elimination System SCADA Supervisory Control And
Data Acquisition
CCTV Closed Circuit Television NWRI National Water Research
Institute SCAP
Southern California
Alliance of Publicly Owned Treatment Works
CEQA California Environmental
Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality
Management District
CIP Capital Improvement
Program OCCOG Orange County Council of
Governments SOCWA South Orange County
Wastewater Authority
CRWQCB California Regional Water
Quality Control Board OCHCA Orange County Health Care
Agency SRF Clean Water State
Revolving Fund
CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan
CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow
EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources
Control Board
EMT Executive Management Team OSHA Occupational Safety and
Health Administration TDS Total Dissolved Solids
EPA US Environmental Protection Agency PCSA
Professional
Consultant/Construction
Services Agreement
TMDL Total Maximum Daily Load
FOG Fats, Oils, and Grease PDSA Professional Design Services
Agreement TSS Total Suspended Solids
gpd gallons per day PFAS
Per- and Polyfluoroalkyl
Substances WDR Waste Discharge
Requirements
GWRS Groundwater Replenishment
System PFOA Perfluorooctanoic Acid WEF Water Environment
Federation
ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation
IERP Integrated Emergency
Response Plan POTW Publicly Owned Treatment
Works WIFIA Water Infrastructure
Finance and Innovation Act
JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the
Nation Act
LAFCO Local Agency Formation
Commission PSA Professional Services
Agreement WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70
million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS
process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects.
PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon).
PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.