Loading...
HomeMy WebLinkAbout04-23-2025 Board of Directors Meeting MinutesORANGE COUNTY SANITATION DISTRICT MINUTES BOARD OF DIRECTORS APRIL 23, 2025 OC6SAN ORANGE COUNTY SANITATION DISTRICT Board Room Headquarters 18480 Bandilier Circle Fountain Valley, CA 92708 (714) 593-7433 BOARD OF DIRECTORS Minutes April 23, 2025 CALL TO ORDER A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Vice -Chairman Jon Dumitru on Wednesday, April 23, 2025 at 6:00 p.m. in the Orange County Sanitation District Headquarters. Director Jamie Valencia delivered the invocation and led the Pledge of Allegiance. ROLL CALL AND DECLARATION OF QUORUM The Clerk of the Board declared a quorum present as follows: PRESENT: Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Glenn Grandis, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon, Tom Lindsey, Melinda Liu, Christine Marick, Jose Medrano, Scott Minikus, Andrew Nguyen, Robert Ooten, David Shawver, Jamie Valencia, Chad Wanke, Erik Weigand, John Withers, Tanya Doby (Alternate), Kelly McBride (Alternate) and Vikesh Patel (Alternate) ABSENT: Ryan Gallagher STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Kelly Lore, Clerk of the Board; Mo Abiodun; Morty Caparas; Belen Carrillo; Jackie Castro; Daisy Covarrubias; Don Cutler; Thys DeVries; Martin Dix; Al Garcia; David Haug; Bob Holdman; Mark Kawamoto; Rob Michaels; Kelly Newell; Ben Nguyen; Valerie Ratto; Thomas Vu; Kevin Work; Sammady Yi; and Ruth Zintzun were present in the Board Room. OTHERS PRESENT: Ryan Baron, General Counsel; and Laura Drottz Kalty, Special Counsel, Liebert Cassidy Whitmore were present in the Board Room. PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: 1. WASTEWATER 101 CITIZENS ACADEMY GRADUATION 2025-4192 Originator: Kelly Lore Vice Chair Dumitru presented certificates to the following Wastewater 101 Citizens Academy graduates who were in attendance: Blake Perez and John Bickel, City of Brea; Gry Wesenberg, City of Chino Hills; Frankie Duenas, Bob Yacenda, and Sandy Yacenda, City of Fountain Valley; Benjamin Nguyen, Ella Nguyen and Edgar Prado, City of Garden Grove; Pearl Escobar, City of Hacienda Heights; Siavash Namadri and Yolanda Campos, City of Huntington Beach; Gordon Copley, City of Irvine; Martin Rocha, City of Lake Forest; Danny Gulley, City of Mission Viejo; Luis Vega, City of Page 1 of 10 BOARD OF DIRECTORS Minutes April 23, 2025 Santa Ana; and Jon Rider, City of Temecula; and Kelly McBride, City of Villa Park. Recognize the graduates from the Wastewater 101 Citizens Academy. 2. EMPLOYEE SERVICE AWARDS 2025-4244 Originator: Kelly Lore Vice Chair Dumitru introduced Director of Engineering Mike Dorman who presented the following: 20-year Service Award Robert "Bob" Holdman, Construction Inspection Supervisor - Division 770 PFPOPTS- Vice Chair Dumitru reported that the Directors and Alternate Directors would receive talking points regarding OC San activities for their use while reporting out to councils, boards, and community groups. General Manager Rob Thompson reported that the Strategic Plan policy review process had completed. All comments and questions will be used to update the plan which will be presented to the Board in September. He further stated that as part of the overall process, OC San's Core Values, Levels of Service and Risk Register will be reviewed over the next few months. Mr. Thompson announced that the next OC San biannual training opportunities for member agencies would be held in person at OC San on May 22 from 11:30 a.m. to 1:30 p.m. The topic is "Managing Effective Meetings" and will provide practical skills to help run productive, results -driven meetings. He noted that each agency could enroll up to three employees, with a cost of $24 per participant. Mr. Thompson reported on his recently attended engagements including: Meeting with the Orange County Delegation during an advocacy day in Sacramento; Meeting with Assemblywoman Cottie Petri Norris to discuss SCWO, Deep Well Injection and Cap and Trade Re -Authorization; participated in WateReuse panel hosted at OC San; was a presenter at the CWEA Conference at a PFAS Workshop; and stated that staff would be in attendance at the OC Children's Water Festival; and at the Costa Mesa Earth Day Event. Mr. Thompson announced that OC San had been recognized by the California Water Environment Association (CWEA) with the following awards: First and Third place in the Community Engagement and Outreach Photography; and First place for the Safety Plant of the Year award. OC San was also nominated for the Water Environment Federation 's Burke Award. Mr. Thompson reported that the Fullerton Observer met with Operations Manager Jon Bradley and Chief Plant Operator April Frost to learn about OC San's operations and processes. Mr. Thompson also stated that the article and podcast of his interview with former OC San Board Member, Tim Shaw, for the online City Talk YouTube channel were available Page 2 of 10 BOARD OF DIRECTORS Minutes April 23, 2025 on the homepage of the OC San website. General Counsel Ryan Baron provided the procedure for the upcoming election for a Chairperson and Vice Chairperson of the Board which shall be completed at the regular meeting in June and the elected will assume office July 1st. Nominations will be taken at the May meeting. Mr. Baron also reported that since the Board of Directors meeting of January 22, 2025, workers' compensation settlement agreements were reached with former employees Jose Salcido and David Rodriguez within the Board's approved settlement authority. Copies of the agreements are on file with the Clerk of the Board. CONSENT CALENDAR: 3. APPROVAL OF MINUTES 2025-4205 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Special meeting of the Board of Directors held March 19, 2025; and the Regular meeting of the Board of Directors held March 26, 2025. AYES: Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Glenn Grandis, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon, Tom Lindsey, Melinda Liu, Christine Marick, Jose Medrano, Scott Minikus, Andrew Nguyen, Robert Ooten, David Shawver, Jamie Valencia, Chad Wanke, Erik Weigand, John Withers, Tanya Doby (Alternate), Kelly McBride (Alternate) and Vikesh Patel (Alternate) NOES: None ABSENT: Ryan Gallagher ABSTENTIONS: None RECEIVE AND FILE: 4. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH 2O24-3832 OF MARCH 2O25 Originator: Wally Ritchie WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING: Report of the Investment Transactions for the month of March 2025. Page 3 of 10 BOARD OF DIRECTORS Minutes April 23, 2025 5. COMMITTEE MEETING MINUTES Originator: Kelly Lore 2025-4033 WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING: A. Minutes of the GWRS Steering Committee Meeting held January 13, 2025 B. Minutes of the Steering Committee Meeting held February 26, 2025 C. Minutes of the Operations Committee Meeting held March 5, 2025 D. Minutes of the Administration Committee Meeting held March 12, 2025 OPERATIONS COMMITTEE: 6. UTILITY WATER PLANNING STUDY AT PLANT NOS. 1 AND 2, 2025-4231 PROJECT NO. PS23-05 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Services Agreement with HDR Engineering, Inc., to provide engineering services for Utility Water Planning Study at Plant Nos. 1 and 2, Project No. PS23-05, for an amount not to exceed $670,000; and B. Approve a contingency of $67,000 (10%). AYES: Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Glenn Grandis, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon, Tom Lindsey, Melinda Liu, Christine Marick, Jose Medrano, Scott Minikus, Andrew Nguyen, Robert Ooten, David Shawver, Jamie Valencia, Chad Wanke, Erik Weigand, John Withers, Tanya Doby (Alternate), Kelly McBride (Alternate) and Vikesh Patel (Alternate) NOES: None ABSENT: Ryan Gallagher ABSTENTIONS: None 7. HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO. 2025-4232 P1-105 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Approve a contingency increase of $8,893,200 (4%) to the existing Construction Contract with Kiewit Infrastructure West Co. for Headworks Rehabilitation at Plant No. 1, Project No. P1-105, for a new total contingency of $17,786,400 (8%). Page 4 of 10 BOARD OF DIRECTORS Minutes April 23, 2025 AYES: Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Glenn Grandis, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon, Tom Lindsey, Melinda Liu, Christine Marick, Jose Medrano, Scott Minikus, Andrew Nguyen, Robert Ooten, David Shawver, Jamie Valencia, Chad Wanke, Erik Weigand, John Withers, Tanya Doby (Alternate), Kelly McBride (Alternate) and Vikesh Patel (Alternate) NOES: None ABSENT: Ryan Gallagher ABSTENTIONS: None ADMINISTRATION COMMITTEE: 8. ON -CALL EMISSIONS TESTING AND RATA SERVICES, 2025-4239 SPECIFICATION NO. S-2024-656BD Originator: Lan Wiborg MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a General Services Contract to Alliance Technical Group, LLC, to perform On -Call Emissions Testing and Relative Accuracy Test Audits (RATA) Services, Specification No. S-2024-65613D, in accordance with SCAQMD requirements for a one (1) year period, effective May 1, 2025, through April 30, 2026, for a total amount not to exceed $200,000; and B. Approve two (2) optional one-year renewals in the amount of $225,000 for option year one and $250,000 for option year two to accommodate escalating air testing requirements in years two and three. AYES: Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Glenn Grandis, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon, Tom Lindsey, Melinda Liu, Christine Marick, Jose Medrano, Scott Minikus, Andrew Nguyen, Robert Ooten, David Shawver, Jamie Valencia, Chad Wanke, Erik Weigand, John Withers, Tanya Doby (Alternate), Kelly McBride (Alternate) and Vikesh Patel (Alternate) NOES: None ABSENT: Ryan Gallagher ABSTENTIONS: None 9. PLANT NO. 1 AND PUMP STATION INDUSTRIAL CONTROL SYSTEM 2025-4240 NETWORK REFRESH Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Page 5 of 10 BOARD OF DIRECTORS Minutes April 23, 2025 10 11. A. Approve a Purchase Order Contract to World Wide Technology, LLC for the purchase of Network Infrastructure Hardware for the Plant No.1 and Pump Station Industrial Control System Network Refresh using the OMNIA Cooperative Purchasing Agreement, Contract No. R210407, for a total amount not to exceed $1,516,873 (includes sales tax); and B. Approve a contingency in the amount of $151,687 (10%). AYES: Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Glenn Grandis, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon, Tom Lindsey, Melinda Liu, Christine Marick, Jose Medrano, Scott Minikus, Andrew Nguyen, Robert Ooten, David Shawver, Jamie Valencia, Chad Wanke, Erik Weigand, John Withers, Tanya Doby (Alternate), Kelly McBride (Alternate) and Vikesh Patel (Alternate) NOES: None ABSENT: Ryan Gallagher ABSTENTIONS: None PUBLIC AFFAIRS UPDATE FOR THE MONTH OF MARCH 2O25 2025-4241 Originator: Jennifer Cabral MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Public Affairs Update for the month of March 2025. AYES: Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Glenn Grandis, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon, Tom Lindsey, Melinda Liu, Christine Marick, Jose Medrano, Scott Minikus, Andrew Nguyen, Robert Ooten, David Shawver, Jamie Valencia, Chad Wanke, Erik Weigand, John Withers, Tanya Doby (Alternate), Kelly McBride (Alternate) and Vikesh Patel (Alternate) NOES: None ABSENT: Ryan Gallagher ABSTENTIONS: None ORANGE COUNTY SANITATION DISTRICT'S 2025 SEWER SYSTEM 2025-4242 MANAGEMENT PLAN Originator: Lan Wiborg MOVED, SECONDED, AND DULY CARRIED TO: Approve the Orange County Sanitation District's 2025 Sewer System Management Plan (SSMP) as required by the Statewide Sanitary Sewer Systems General Order 2022-0103-DWQ. Page 6 of 10 BOARD OF DIRECTORS Minutes April 23, 2025 AYES: Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Glenn Grandis, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon, Tom Lindsey, Melinda Liu, Christine Marick, Jose Medrano, Scott Minikus, Andrew Nguyen, Robert Ooten, David Shawver, Jamie Valencia, Chad Wanke, Erik Weigand, John Withers, Tanya Doby (Alternate), Kelly McBride (Alternate) and Vikesh Patel (Alternate) NOES: None ABSENT: Ryan Gallagher ABSTENTIONS: None 12. LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF MARCH 2O25 2025-4243 Originator: Jennifer Cabral MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Legislative Affairs Update for the month of March 2025. AYES: Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Glenn Grandis, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon, Tom Lindsey, Melinda Liu, Christine Marick, Jose Medrano, Scott Minikus, Andrew Nguyen, Robert Ooten, David Shawver, Jamie Valencia, Chad Wanke, Erik Weigand, John Withers, Tanya Doby (Alternate), Kelly McBride (Alternate) and Vikesh Patel (Alternate) NOES: None ABSENT: Ryan Gallagher ABSTENTIONS: None STEERING COMMITTEE: 13. DIGITAL ASSET MANAGEMENT STUDY, PROJECT NO. PS23-04 2025-4257 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Approve an Amended Professional Services Agreement with Black & Veatch Corporation to provide engineering services for the Digital Asset Management Study, Project No. PS23-04, for an amount not to exceed $799,917; and B. Approve a contingency of $79,992 (10%). Page 7 of 10 BOARD OF DIRECTORS Minutes April 23, 2025 AYES: Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Glenn Grandis, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon, Tom Lindsey, Melinda Liu, Christine Marick, Jose Medrano, Scott Minikus, Andrew Nguyen, Robert Ooten, David Shawver, Jamie Valencia, Chad Wanke, Erik Weigand, John Withers, Tanya Doby (Alternate), Kelly McBride (Alternate) and Vikesh Patel (Alternate) NOES: None ABSENT: Ryan Gallagher ABSTENTIONS: None 14. PAYMENT AGREEMENT FOR CHARGES AND FEES OWED BY 2025-4258 MBV-CA, LLC INDUSTRIAL WASTEWATER DISCHARGE PERMITTEE Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Approve the Payment Agreement for charges owed for user fees with MBV-CA, LLC, an Industrial Wastewater Discharge Permittee, in the amount of $560,308.71. AYES: Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Glenn Grandis, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon, Tom Lindsey, Melinda Liu, Christine Marick, Jose Medrano, Scott Minikus, Andrew Nguyen, Robert Ooten, David Shawver, Jamie Valencia, Chad Wanke, Erik Weigand, John Withers, Tanya Doby (Alternate), Kelly McBride (Alternate) and Vikesh Patel (Alternate) NOES: None ABSENT: Ryan Gallagher ABSTENTIONS: None NON -CONSENT: None. INFORMATION ITEMS: None. AB 1234 DISCLOSURE REPORTS: Directors Pat Burns, Bob Ooten, Dave Shawver, and Chad Wanke provided a report on their recent attendance at various Regional Board Meetings. Director Andrew Nguyen stated that he would attend his first meeting of ISDOC on April 30th. Page 8 of 10 BOARD OF DIRECTORS Minutes April 23, 2025 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.6. The Board convened in closed session at 6:30 p.m. Confidential minutes of the Closed Sessions have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session meetings. CS-1 CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT 2025-4250 CODE SECTION 54957.6 CONVENED IN CLOSED SESSION: Designated Representatives: General Manager Robert Thompson, Assistant General Manager Lorenzo Tyner, Director of Human Resources Laura Maravilla, and Chief Negotiator Laura Kalty. Employee Organizations: (3) International Union of Operating Engineers, Local 501; Orange County Employees Association; and the Supervisory and Professional Management Group. RECONVENED IN REGULAR SESSION. The Board reconvened in regular session at 6:45 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Ryan Baron stated there was no reportable action. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. Page 9 of 10 BOARD OF DIRECTORS Minutes April 23, 2025 ADJOURNMENT: At 6:46 p.m., Vice -Chair Dumitru adjourned the meeting until the next Regular Meeting of the Board of Directors to be held on Wednesday, May 28, 2025 at 6:00 p.m. Submitted by: t IN MAIM In a. - .. I K • Page 10 of 10