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Home My WebLink About05-28-2025 Board Meeting AgendaOC6SAN ORANGE COUNTY SANITATION DISTRICT SPECIAL NOTICE PUBLIC ATTENDANCE & PARTICIPATION AT PUBLIC MEETINGS Board of Directors Meeting Wednesday, May 28, 2025 6: 00 p.m. Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. IN -PERSON MEETING ATTENDANCE You may attend the meeting in -person at the following location: Orange County Sanitation District Headquarters 18480 Bandilier Circle Fountain Valley, CA 92708 ONLINE MEETING PARTICIPATION You may join the meeting live via Teams on your computer or similar device or web browser by using the link below: Join the meetina now We suggest testing joining a Teams meeting on your device prior to the commencement of the meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here. Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak during the public comment section of the meeting. The Clerk of the Board will call upon you by using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting. Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any items. Additionally, camera feeds may be controlled by the meeting moderator to avoid inappropriate content. HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455 When prompted, enter the Phone Conference ID: 728 869 162# All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device. Please raise your hand to speak by use *5, during the public comment section of the meeting. The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed Session. If you would like to return to the Open Session portion of the meeting, please login or dial -in to the Teams meeting again and wait in the Lobby for admittance. WATCH THE MEETING ONLINE The meeting will be available for online viewing at: https://ocsd.leaistar.com/Calendar.as SUBMIT A COMMENT You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk(a)ocsan.gov with the subject line "PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)" or "PUBLIC COMMENT NON -AGENDA ITEM". You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record. For any questions and/or concerns, please contact the Clerk of the Board's office at 714-593-7433. Thank you for your interest in OC San! Or6SAN Fountain'Ualley, CA 92708 714.9-62.2411 ORANGE COUNTY SANITATION 0ISTRICT www-ocsan.gaw May 21, 2025 NOTICE OF REGULAR MEETING BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT Wednesday, May 28, 2025 — 6:00 P.M. Headquarters 18480 Bandilier Circle Fountain Valley, CA 92708 ACCESSIBILITY FOR THE GENERAL PUBLIC Your participation is always welcome. Specific information as to how to participate in this meeting is detailed on the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during this meeting: you may participate in person, join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. The Regular Meeting of the Board of Directors of the Orange County Sanitation District will be held at the above location and in the manner indicated on Wednesday, May 28, 2025 at 6:00 p.m. Serving Anaheim Brea Buena Park GYPS Fountain Valley Fullerton Garden Grove Hun#ingon Beach I rvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beacr Stanton Tustin Villa Park County of orange Costa Mesa Sanitary district Midway City Sanitary district Irvine Ranch Water District Yorba Linda Water District Our Mission. To protect public health and the environment by providing effective wastewater collectionr &eatmenta and recycling- OC6SAN ORANGE COUNTY SANITATION DISTRICT BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 28, 2025 - 6:00 PM Board Room Headquarters 18480 Bandilier Circle Fountain Valley, CA 92708 (714) 593-7433 ACCOMMODATIONS FOR THE DISABLED: If you require any special disability related accommodations, please contact the Orange County Sanitation District (OC San) Clerk of the Board's office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside OC San's Headquarters located at 18480 Bandilier Circle, Fountain Valley, California, and on the OC San's website at www.ocsan.gov not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including those distributed less than 72 hours prior to the meeting to a majority of the Board of Directors, are available for public inspection with the Clerk of the Board. AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. MEETING RECORDING: A recording of this meeting is available within 24 hours after adjournment of the meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be submitted to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14 days before the meeting. For any questions on the agenda, Board members may contact staff at: General Manager: Rob Thompson, rhompson@ocsan.gov / (714) 593-7110 Asst. General Manager: Lorenzo Tyner, Ityner@ocsan.gov / (714) 593-7550 Director of Communications: Jennifer Cabral, jcabral@ocsan.gov / (714) 593-7581 Director of Engineering: Mike Dorman, mdorman@ocsan.gov / (714) 593-7014 Director of Environmental Services: Lan Wiborg, Iwiborg@ocsan.gov / (714) 593-7450 Director of Finance: Wally Ritchie, writchie@ocsan.gov / (714) 593-7570 Director of Human Resources: Laura Maravilla, Imaravilla@ocsan.gov / (714) 593-7007 Director of Operations & Maintenance: Riaz Moinuddin, rmoinuddin@ocsan.gov / (714) 593-7269 BOARD OF DIRECTORS CALL TO ORDER Board Chairman Ryan Gallagher Regular Meeting Agenda Wednesday, May 28, 2025 INVOCATION AND PLEDGE OF ALLEGIANCE Director Stephanie Klopfenstein, City of Garden Grove ROLL CALL AND DECLARATION OF QUORUM Clerk of the Board PUBLIC COMMENTS: Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during meetings: you may participate in person, join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. SPECIAL PRESENTATIONS: 1. EMPLOYEE SERVICE AWARDS 20-year Service Award Ryan McMullin, Senior Scientist - Division 630 25-year Service Awards Marc Brown, Principal Staff Analyst - Division 250 Darrin Canen, Source Control Inspector I - Division 620 Cristina Stanford, Principal Accountant - Division 220 Originator: Kelly Lore REPORTS: 2025-4256 The Board Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. PUBLIC HEARING: 2. AB 2561 COMPLIANCE - ANNUAL REPORT ON EMPLOYEE 2025-4295 VACANCIES, RECRUITMENT AND RETENTION RECOMMENDATION: A. Conduct a Public Hearing to present the status of vacancies, recruitment and retention: Page 1 of 11 BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 28, 2025 1. Open Public Hearing 2. Receive Staff report and recommendations 3. Report of written communications by the Clerk of the Board 4. Public Comment 5. Close Public Hearing 6. Discussion by Board B. Receive and file the Annual Report on Employee Vacancies, Recruitment and Retention. Originator: Laura Maravilla Attachments: Agenda Report Presentation - Assembly Bill 2561 ELECTIONS: 3. NOMINATIONS FOR CHAIRPERSON AND VICE CHAIRPERSON OF 2025-4143 THE ORANGE COUNTY SANITATION DISTRICT BOARD OF DIRECTORS RECOMMENDATION: A. Open nominations for Chairperson of the Board of Directors. (Election to be held at the regular June Board of Directors meeting unless only one candidate is nominated.) B. Open nominations for Vice Chairperson of the Board of Directors. (Election to be held at the regular June Board of Directors meeting unless only one candidate is nominated.) Originator: Kelly Lore Attachments: Agenda Report CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 4. APPROVAL OF MINUTES 2025-4255 RECOMMENDATION: Approve minutes of the Special meeting of the Board of Directors held April 16, 2025; and the Regular meeting of the Board of Directors held April 23, 2025. Page 2 of 11 BOARD OF DIRECTORS Originator: Kelly Lore Regular Meeting Agenda Wednesday, May 28, 2025 Attachments: Agenda Report 04-16-2025 Board of Directors Special Meeting Minutes 04-23-2025 Board of Directors Meeting Minutes 5. PUBLIC MASS NOTIFICATION SYSTEM MEMORANDUM OF 2025-4297 UNDERSTANDING WITH THE COUNTY OF ORANGE RECOMMENDATION: Approve the Memorandum of Understanding with the County of Orange for the use of the countywide public mass notification system. Originator: Laura Maravilla Attachments: Agenda Report Memorandum of Understandin RECEIVE AND FILE: 6. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH 2O24-3835 OF APRIL 2025 RECOMMENDATION: Receive and file the following: Report of the Investment Transactions for the month of April 2025. Originator: Wally Ritchie Attachments: Agenda Report Report of the Investment Transactions - April 2025 7. COMMITTEE MEETING MINUTES 2025-4034 RECOMMENDATION: Receive and file the following: A. Minutes of the Steering Committee Meeting held March 26, 2025 B. Minutes of the Operations Committee Special Meeting held April 2, 2025 C. Minutes of the Administration Committee Special Meeting held April 9, 2025 Originator: Kelly Lore Attachments: Aaenda Report 03-26-2025 Steering Committee Meeting Minutes 04-02-2025 Operations Committee Special Meeting Minutes 04-09-2025 Administration Committee Special Meeting Minutes Page 3 of 11 BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 28, 2025 OPERATIONS COMMITTEE: 8. PURCHASE AND INSTALLATION OF CENTRIFUGE ISOLATORS AT 2025-4291 PLANT NO. 1 RECOMMENDATION: A. Approve a Sole Source General Services Contract to GEA Mechanical Equipment US, Inc. for the purchase and installation of isolator units on six (6) Thickening and Dewatering centrifuges, for a total amount not to exceed $696,726; and B. Approve a contingency of $69,673 (10%). Originator: Riaz Moinuddin Attachments: Agenda Report General Services Contract 9. SAFETY SHOWER AND EYEWASH STATIONS INSPECTIONS AND 2025-4292 TESTING, SPECIFICATION NO. S-2025-669BD RECOMMENDATION: A. Receive and file Zeco, Inc. protest statement dated April 2, 2025; B. Receive and file Orange County Sanitation District's Protest Response letter dated April 16, 2025; C. Approve a General Services Contract to Haws Corporation for Safety Shower and Eyewash Stations Inspections and Testing, Specification No. S-2025-66913D, for a total amount not to exceed $224,594; and D. Approve a contingency of $33,689 (15%). Originator: Riaz Moinuddin Attachments: Agenda Report Letter of Protest - Zeco, Inc. OC San Protest Response Letter - Zeco, Inc. General Services Contract, S-2025-669BD Correspondence received at Operations Committee 5/7/2025 Correspondence received by COB 5/13/2025 10. BUILDING 6, CONTROL CENTER, AND LABORATORY ELEVATOR 2025-4293 REHABILITATION AT PLANT NO. 1, PROJECT NO. FE24-06 RECOMMENDATION: Page 4 of 11 BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 28, 2025 A. Approve a Purchase Order Contract to TK Elevator (TKE) for Building 6, Control Center, and Laboratory Elevator Rehabilitation at Plant No. 1, Project No. FE24-06, using Sourcewell Cooperative Contract No. 080420-TKE, for a total amount not to exceed $633,000; and B. Approve a contingency of $126,600 (20%). Originator: Mike Dorman Attachments: Agenda Report ADMINISTRATION COMMITTEE: 11. CONSOLIDATED FINANCIAL REPORT FOR THE THIRD QUARTER 2025-4299 ENDED MARCH 31, 2025 RECOMMENDATION: Receive and file the Orange County Sanitation District Third Quarter Financial Report for the period ended March 31, 2025. Originator: Wally Ritchie Attachments: Agenda Report Third Quarter Financial Report 12. GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO 2025-4300 THE PRE -APPROVED OEM SOLE SOURCE LIST RECOMMENDATION: A. Receive and file Orange County Sanitation District (OC San) purchases made under the General Manager's authority for the period of January 1, 2025 to March 31, 2025; and B. Approve the following additions to the pre -approved Original Equipment Manufacturers (OEM) Sole Source List: • MANITOWOC CRANE - Crane and Heavy Equipment Parts and Service • MODEC USA INC - Portable Valve Actuators and Associated Equipment • PITBULL INDUSTRIAL PUMPS - Pumps and Parts • SPAANS BABCOCK - Parts and Equipment Originator: Attachments Wally Ritchie Agenda Report Page 5 of 11 BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 28, 2025 13. MIGRATE PRIMAVERA P6 PROFESSIONAL TO PRIMAVERA P6 2025-4301 ENTERPRISE PROJECT PORTFOLIO MANAGEMENT RECOMMENDATION: A. Approve a Purchase Order Contract to Mythics VIII, LLC for the purchase of Primavera P6 Enterprise Project Portfolio Management software licenses, utilizing the cooperative OMNIA Contract No. 180233-002 for a total amount not to exceed $112,728; B. Approve a Purchase Order Contract to Mythics VIII, LLC for Phase II Primavera Migration Services utilizing the cooperative OMNIA Contract No. 180233-002, for a total amount not to exceed $121,599; C. Approve a Purchase Order Contract to Carahsoft Technology Corp., for Phase III Primavera P6 Enterprise Project Portfolio Management system integrations utilizing Naspo ValuePoint Master Contract AR2472-CAR001-101, for a total amount not to exceed $101,271; and D. Approve a 10% contingency for each contract. Originator: Attachments: Wally Ritchie Agenda Report 14. INTERNAL AUDIT UPDATE RECOMMENDATION: gngs-anng Receive and file the Orange County Sanitation District Enterprise Risk Assessment Report. Originator: Wally Ritchie Attachments: Agenda Report Enterprise Risk Assessment Report - April 2025 Presentation - Enterprise Risk Assessment 15. PURCHASE ORDER FOR CALIFORNIA RECREATION COMPANY 2025-4303 MARINA SLIP RENTAL AGREEMENT RECOMMENDATION: A. Approve a purchase order to California Recreation Company (CRC) Marinas for the rental of an end tie boat slip in Newport Beach Harbor, in an amount not to exceed $159,794 for the period of July 1, 2025, through June 30, 2026, with nine (9) optional one-year renewals; and B. Approve an annual increase not to exceed 10% of the previous year's amount. Page 6 of 11 BOARD OF DIRECTORS Originator: Attachments: Regular Meeting Agenda Wednesday, May 28, 2025 Lan Wiborg Agenda Report 16. OCEAN ACIDIFICATION AND HYPDXIA MINI -MOORING RECOMMENDATION: 2025-4304 A. Approve a Sole Source Service Contract with The Regents of the University of California on behalf of its San Diego campus' Scripps Institution of Oceanography to build and maintain an ocean acidification and hypoxia (OAH) mini -mooring and to provide field and data support, in an amount not to exceed $290,000 for the period July 1, 2025, to June 30, 2026; B. Approve three (3) optional one-year renewals to maintain and calibrate the mini -mooring sensors as well as provide field and data support, in an amount not to exceed $130,000 for each renewal; and C. Approve a 10% contingency per year. Originator: Lan Wiborg Attachments: Agenda Report Sole Source Service Contract 17. TRIPLE QUADRUPOLE INDUCTIVELY COUPLED PLASMA MASS 2025-4305 SPECTROMETER RECOMMENDATION: A. Approve a Purchase Order to Avantor (VWR) for the purchase of a Triple Quadrupole Inductively Coupled Plasma Mass Spectrometer (TQ-ICP/MS) System using NASPO Master Agreement No. MA2024005 for a total amount not to exceed $328,000; and B. Approve a contingency of $16,400 (5%). Originator: Lan Wiborg Attachments: Agenda Report 18. PUBLIC AFFAIRS UPDATE FOR THE MONTH OF APRIL 2025 2025-4306 RECOMMENDATION: Receive and file the Public Affairs Update for the month of April 2025. Originator: Jennifer Cabral Page 7 of 11 BOARD OF DIRECTORS 19 20 21 Regular Meeting Agenda Wednesday, May 28, 2025 Attachments: Agenda Report Outreach and Media Report for April 2025 ELECTRONIC RECORDING MEMORANDUM OF UNDERSTANDING 2025-4307 COUNTY OF ORANGE CLERK -RECORDER'S OFFICE RECOMMENDATION: A. Approve the Memorandum of Understanding with the counties of Los Angeles, Orange, Riverside, and San Bernardino, for the use of the Statewide Electronic Courier Universal Recording Environment (SECURE) Government to Government (G2G) Portal for a term of five (5) years beginning June 15, 2025 through June 15, 2030; and B. Authorize the Clerk of the Board, or designee, to transmit/record any and all required Orange County Sanitation District real property documents in an electronic format with the County of Orange Clerk -Recorder's Office. Originator: Jennifer Cabral Attachments: Agenda Report MOU - SECURE G2G Portal IBM TIVOLI MAXIMO ANNUAL SUBSCRIPTION AND SUPPORT, 2025-4308 SPECIFICATION NO. S-2025-681 BD RECOMMENDATION: A. Approve a Purchase Order Contract to Lantrasoft, Inc. to purchase IBM Tivoli Maximo application point licenses, Specification No. S-2025-681 BD, for a total amount not to exceed $290,000; with four (4) one-year renewal options; and B. Approve an annual contingency in the amount of $43,500 (15%). Originator: Wally Ritchie Attachments: Agenda Report LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF APRIL 2025 2025-4309 RECOMMENDATION: Receive and file the Legislative Affairs Update for the month of April 2025. Originator: Jennifer Cabral Page 8 of 11 BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 28, 2025 Attachments: Agenda Report Federal Legislative Update Federal Matrix State Legislative Update State Matrix Local Legislative Update Presentation - State Legislative Update 22. ADOPT ORANGE COUNTY SANITATION DISTRICT'S DEBT POLICY 2025-4310 RECOMMENDATION: Adopt Resolution No. OC SAN 25-02 entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District Adopting the Orange County Sanitation District's Debt Policy and Repealing Resolution No. OC SAN 23-22". Originator: Wally Ritchie Attachments: Agenda Report OC San Debt Policy (Clean) OC San Debt Policy (Redline) Proposed Resolution No. OC SAN 25-02 STEERING COMMITTEE: None. NON -CONSENT: None. INFORMATION ITEMS: None. AB 1234 DISCLOSURE REPORTS: This item allows Board members to provide a brief oral report regarding the disclosure of outside committees, conferences, training, seminars, etc. attended at the Agency's expense, per Government Code §53232.3(d). • Report from Board Delegate - ISDOC • Report from Board Delegate - NWRI • Report from Board Delegate - OCCOG • Report from Board Delegate - SARFPA • Report from GWRS Steering Committee Member(s) • Other Page 9 of 11 BOARD OF DIRECTORS CLOSED SESSION: Regular Meeting Agenda Wednesday, May 28, 2025 During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. CONVENE IN CLOSED SESSION. CS-1 CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT CODE 2025-4317 SECTION 54957.6 RECOMMENDATION: Convene in Closed Session: Designated Representatives: General Manager Robert Thompson, Assistant General Manager Lorenzo Tyner, Director of Human Resources Laura Maravilla, and Chief Negotiator Laura Kalty. Employee Organizations: (3) International Union of Operating Engineers, Local 501; Orange County Employees Association; and the Supervisory and Professional Management Group. Attachments: Agenda Report Board CS Memo re Labor Negotiation 05-28-25 CS-2 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION - 2025-4318 GOVERNMENT CODE SECTION 54956.9(d)(1) RECOMMENDATION: Convene in Closed Session: Number of Cases: 1 PCL Construction Inc. v. Orange County Sanitation District et al., Orange County Superior Court Case No. 30-2025-01472899-CU-BC-WJC. Attachments: Agenda Report Board CS Memo re Existing Litigation-PCL 05-28-25 CS-3 THREAT TO PUBLIC SERVICES OR FACILITIES - GOVERNMENT 2025-4319 CODE SECTION 54957(a)(1) RECOMMENDATION: Convene in Closed Session: Conference with Risk Management regarding security. Page 10 of 11 BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, May 28, 2025 Attachments: Agenda Report Board CS Memo re Threat to Security 05-28-25 CS-4 CONFERENCE WITH REAL PROPERTY NEGOTIATORS - 2025-4312 GOVERNMENT CODE SECTION 54956.8 RECOMMENDATION: Convene in Closed Session: Property: 10700 Spencer Street, Fountain Valley, CA - APN No.156-154-07 and 156-163-16. Agency negotiators: General Manager Rob Thompson; Assistant General Manager Lorenzo Tyner; and Director of Finance Wally Ritchie. Negotiating parties: Shabtai Itzhak Tr Ins Tr Under negotiation: Price and terms of payment Attachments: Agenda Report Board CS Memo re Real Property 05-28-25 RECONVENE IN REGULAR SESSION. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED RFRRInN- OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: At this time Directors may request staff to place an item on a future agenda. ADJOURNMENT: Adjourn the Board meeting until the Regular Meeting of the Board of Directors on June 25, 2025 at 6:00 p.m. Page 11 of 11