HomeMy WebLinkAbout03-12-2025 Administration Committee Meeting MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
OC6SAN
ORANGE COUNTY SANITATION DISTRICT
Wednesday, March 12, 2025
4:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
Special Meeting - Tour of Plant No. 1
CALL TO ORDER
A special meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, March 12,
2025 at 4:01 p.m. in the Orange County Sanitation District Headquarters.
RECESS - TOUR OF PLANT NO. 1
Chair Marick recessed the meeting at 4.02 p.m. to proceed to the tour of Plant No. 1.
RECONVENE
Chair Marick reconvened the meeting of the Administration Committee at 5:02 p.m. Director
Chad Wanke led the Pledge of Allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT: Jon Dumitru, Ryan Gallagher, Glenn Grandis, Melinda Liu, Christine
Marick, Jose Medrano, Andrew Nguyen, David Shawver, Chad
Wanke, Erik Weigand, John Withers, Jordan Wu and Tanya Doby
(Alternate)
ABSENT: None
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Mortimer Caparas;
Belen Carrillo; Jackie Castro; Sam Choi; Daisy Covarrubias; Thys DeVries; Al Garcia; Mark
Kawamoto; Rebecca Long; Tom Meregillano; Robert Michaels; Vianey Sorto-Gaona; Don
Stokes; Thomas Vu; Kevin Work; Sammady Yi; and Ruth Zintzun, were present in the Board
Room.
OTHERS PRESENT: Scott Smith, General Counsel; Alternate Director Michelle Barto;
Alternate Director Dan Ferons; and Alternate Director Kelly McBride, were present in the
Board Room. Eric Sapirstein, ENS Resources; and Cori Takkinen, Townsend Public Affairs,
were present telephonically.
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ADMINISTRATION Minutes March 12, 2025
COMMITTEE
PUBLIC COMMENTS:
None.
REPORTS:
Chair Marick announced that a Special Board of Directors meeting will be held on
Wednesday, March 19, at 5:00 p.m. for the first of two Strategic Plan Workshop. She also
reported that next month's Administration Committee meeting would be held at Plant No. 2 in
Huntington Beach at the special time of 4:00 p.m. She stated that location details would be
provided with the agenda and will be sent a week prior to the meeting.
General Manager Thompson reported that local law enforcement agencies will be using the
vacant Plant No. 1 Administration Building for training exercises in the near future.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2025-4141
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held
February 12, 2025.
AYES: Jon Dumitru, Ryan Gallagher, Glenn Grandis, Melinda Liu, Christine
Marick, Jose Medrano, Andrew Nguyen, David Shawver, Chad
Wanke, Erik Weigand, John Withers, Jordan Wu and Tanya Doby
(Alternate)
NOES: None
ABSENT: None
ABSTENTIONS: None
2. FLEET VEHICLE REPLACEMENT PURCHASES 2025-4134
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Delegate to the General Manager and Purchasing Manager the authority to purchase
new and replacement vehicles during the fiscal year, not to exceed the previously
Board -approved amount of $859,827, utilizing the method of procurement determined
by the General Manager to be in the best interest of OC San, to include cooperative
contract, competitive solicitation, or sole source purchase.
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ADMINISTRATION Minutes March 12, 2025
COMMITTEE
AYES: Jon Dumitru, Ryan Gallagher, Glenn Grandis, Melinda Liu, Christine
Marick, Jose Medrano, Andrew Nguyen, David Shawver, Chad
Wanke, Erik Weigand, John Withers, Jordan Wu and Tanya Doby
(Alternate)
NOES: None
ABSENT: None
ABSTENTIONS: None
3. CASA STATEWIDE POOLED EMISSIONS STUDY
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO
Directors to:
7n9R-A1 d7
Recommend to the Board of
A. Approve the Memorandum of Agreement (MOA) between Orange County
Sanitation District and California Association of Sanitation Agencies for CY
2025-2029 to complete the Statewide Wastewater Air Toxics Pooled Emissions
Study (Study); and
B. Approve funding for a total amount not to exceed $800,000.
AYES: Jon Dumitru, Ryan Gallagher, Glenn Grandis, Melinda Liu, Christine
Marick, Jose Medrano, Andrew Nguyen, David Shawver, Chad
Wanke, Erik Weigand, John Withers, Jordan Wu and Tanya Doby
(Alternate)
NOES: None
ABSENT: None
ABSTENTIONS: None
NON -CONSENT:
4. LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF FEBRUARY 2025-4145
2025
Originator: Jennifer Cabral
Director of Communications Jennifer Cabral introduced the item and introduced
President of ENS Resources Eric Sapirstein, who provided a PowerPoint presentation
on the federal legislative affairs update.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Legislative Affairs Update for the month of February 2025.
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ADMINISTRATION Minutes March 12, 2025
COMMITTEE
AYES: Jon Dumitru, Ryan Gallagher, Glenn Grandis, Melinda Liu, Christine
Marick, Jose Medrano, Andrew Nguyen, David Shawver, Chad
Wanke, Erik Weigand, John Withers, Jordan Wu and Tanya Doby
(Alternate)
NOES: None
ABSENT: None
ABSTENTIONS: None
5. HEADQUARTERS EDUCATIONAL DISPLAY 2025-4108
Originator: Jennifer Cabral
Ms. Cabral presented a PowerPoint on the Educational Display Proposal, Phase 2,
which included an overview of the GM work plan goal, the educational display
proposals which included a pipe size comparison display, a historical pipe display, the
display location, an artifact wall, a clarifier model (Phase 3), and the recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the design recommendations for the Headquarters Educational Display.
AYES: Jon Dumitru, Ryan Gallagher, Glenn Grandis, Melinda Liu, Christine
Marick, Jose Medrano, Andrew Nguyen, David Shawver, Chad
Wanke, Erik Weigand, John Withers, Jordan Wu and Tanya Doby
(Alternate)
NOES: None
ABSENT: None
ABSTENTIONS: None
6. PUBLIC AFFAIRS UPDATE FOR THE MONTH OF FEBRUARY 2025 2025-4147
Originator: Jennifer Cabral
Ms. Cabral introduced Public Affairs Supervisor Daisy Covarrubias, who provided a
PowerPoint presentation on the Public Affairs Update, which included an overview of
the department programs, employee engagement and education, branding and
construction outreach, governmental affairs, next steps, and the recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Public Affairs Update for the month of February 2025.
AYES: Jon Dumitru, Ryan Gallagher, Glenn Grandis, Melinda Liu, Christine
Marick, Jose Medrano, Andrew Nguyen, David Shawver, Chad
Wanke, Erik Weigand, John Withers, Jordan Wu and Tanya Doby
(Alternate)
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ADMINISTRATION Minutes
COMMITTEE
NOES: None
ABSENT: None
ABSTENTIONS: None
7. UNIFORM AND JANITORIAL ARTICLES RENTAL SERVICE
Originator: Wally Ritchie
Director of Finance Wally Ritchie provided a verbal report of the item.
March 12, 2025
2025-4093
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Amendment No. 2 to the existing service contract to Cintas Corporation
No. 3 to provide Uniform and Janitorial Articles Rental Service, Specification No.
S-2021-127713D, for an increase of $160,488 to the current term for a new total
amount not to exceed $1,000,000 for the period through March 31, 2025;
B. Approve an increase of $410,488 for the upcoming three-year renewal period
option, for a new total amount not to exceed $1,250,000 for the period through
March 31, 2028; and
C. Approve a revised three-year contingency of $187,500 (15%).
INFORMATION ITEMS:
8. PROCUREMENT PROCESS, BIDS VS. RFPS, SOLE SOURCE 2025-4149
CONTRACTS VS. COMPETITIVE CONTRACTS
Originator: Wally Ritchie
Mr. Ritchie introduced the item and introduced Purchasing and Contracts Manager
Kevin Work who provided a PowerPoint presentation regarding the Purchasing,
Contracts, and Materials Management Division Overview. The presentation included
the mission statement, the team, materials management, contracts, purchasing, rules
and regulations, purchasing approval thresholds, procurement methods, exemptions,
procurement process, threshold matrix, master contracts, and developments.
ITEM RECEIVED AS AN:
Information Item.
9. FY 2025-26 ORANGE COUNTY SANITATION DISTRICT BUDGET 2024-3829
UPDATE REVENUES AND RESERVES OVERVIEW
Originator: Wally Ritchie
Mr. Ritchie introduced the item and introduced Finance Manager Ruth Zintzun who
provided a PowerPoint presentation regarding the FY 2025-26 Budget Update -
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ADMINISTRATION Minutes March 12, 2025
COMMITTEE
Revenues and Reserves. The presentation included an overview of the four major
revenue categories, fees and charges, general and other income, debt financing,
reserve policy summary, and key meeting dates.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 6:10 p.m. to the next Special Meeting of the
Administration Committee to be held on Wednesday, April 9, 2025 at 4:00 p.m. at Plant No. 2
in Huntington Beach.
Submitted by:
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