HomeMy WebLinkAbout03-05-2025 Operations Committee Meeting MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, March 5, 2025
4:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
Special Meeting - Tour of Plant No. 1
CALL TO ORDER
A special meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Pat Burns on Wednesday, March 5, 2025 at 4:00
p.m. in the Orange County Sanitation District Headquarters.
RECESS - TOUR OF PLANT NO. 1
Chair Burns recessed the meeting at 4:00 p.m. to proceed to the tour of Plant No. 1.
RECONVENE
Chair Burns reconvened the meeting of the Operations Committee at 5:00 p.m. Director Bob
Ooten led the Pledge of Allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher,
Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau,
Carlos Leon, Tom Lindsey, Scott Minikus, Robert Ooten, Jaime
Valencia and Vikesh Patel (Alternate)
ABSENT:None
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Jackie Castro, Assistant Clerk of the Board; Mo Abiodun; Jon
Bradley; Cheri Calisang; Morty Caparas; Sam Choi; Raul Cuellar; Don Cutler; Thys DeVries;
Martin Dix; Justin Fenton; Al Garcia; David Haug; Mark Kawamoto; Tom Meregillano; Kelly
Newell; Nick Oswald; Aldwin Ramirez; Kevin Schuler; Vianey Sorto-Gaona; Thomas Vu; Brian
Waite; Kevin Work; and Ruth Zintzun were present in the Board Room .
OTHERS PRESENT: Mal Richardson, General Counsel; Alternate Director Gene Hernandez,
Yorba Linda Water District; Alternate Director Cindy Ngoc Tran, City of Garden Grove; and
Gregory Sebourn, PLS Stantec, were present in the Board Room.
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OPERATIONS COMMITTEE Minutes March 5, 2025
PUBLIC COMMENTS:
None.
Ms. Castro announced that Late Communication had been received, after the publication of
the agenda, from the Director of Engineering, regarding changes to the attachment for Item
No. 8.
REPORTS:
Chair Burns announced that a Special Board of Directors meeting would take place on
Wednesday, March 19, at 5:00 p.m. for the first part of a two-part Strategic Plan Workshop.
He also reported that the Operations Committee meeting next month would be held at Plant
No. 2 in Huntington Beach at the special time of 4:00 p.m. He stated that the location details
would be included with the agenda and sent one week prior to the meeting.
General Manager Rob Thompson thanked the Committee for joining the tour of Plant No. 1
and encouraged them to reach out to him if they have any questions or would like further
information.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2025-4125
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held February 5
2025.
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
2.BACK-UP POWER FOR LABORATORY EQUIPMENT AT PLANT NO.
1, PROJECT NO. FR1-0022
2025-4112
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes March 5, 2025
A. Receive and file Bid Tabulation and Recommendation for Back-up Power for
Laboratory Equipment at Plant No. 1, Project No. FR1-0022;
B. Award a Construction Contract Agreement to LEED Electric, Inc., for Back-up
Power for Laboratory Equipment at Plant No. 1, Project No. FR1-0022, for a
total amount not to exceed $133,000; and
C. Approve a contingency of $13,300 (10%).
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
3.DIGITAL ASSET MANAGEMENT STUDY, PROJECT NO. PS23-04 2025-4095
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with Black & Veatch Corporation to
provide engineering services for the Digital Asset Management Study, Project
No. PS23-04, for an amount not to exceed $799,917; and
B. Approve a contingency of $79,992 (10%).
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
4.ON-CALL COATING INSPECTION AND CORROSION TESTING
SERVICES FOR ORANGE COUNTY SANITATION DISTRICT’S
CAPITAL IMPROVEMENT PROGRAM, FACILITIES ENGINEERING,
OPERATIONS, AND MAINTENANCE PROJECTS, PSA 2025-001
2025-4096
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes March 5, 2025
Approve Professional Services Agreements to provide on-call Coating Inspection and
Corrosion Testing Services for Orange County Sanitation District’s Capital
Improvement Program, Facilities Engineering, Operations, and Maintenance Projects,
PSA2025-001, for a three-year period commencing May 1, 2025, through April 30,
2028, with two one-year renewal options, for an amount not to exceed $500,000 per
individual agreement ($1,500,000 total) with the following three firms:
·Corrpro Companies, Inc.
·Diversified Project Services International, Inc.
·TKE Engineering, Inc.
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
5.ON-CALL SURVEYING SERVICES FOR ORANGE COUNTY
SANITATION DISTRICT’S CAPITAL IMPROVEMENT PROGRAM,
FACILITIES ENGINEERING, OPERATIONS, AND MAINTENANCE
PROJECTS, PSA2025-002
2025-4097
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve Professional Services Agreements to provide on-call Surveying Services for
Orange County Sanitation District’s Capital Improvement Program, Facilities
Engineering, Operations, and Maintenance Projects, PSA2025-002, for a three-year
period commencing May 1, 2025, through April 30, 2028, with two one-year renewal
options, for an amount not to exceed $500,000 per individual agreement ($2,000,000
total) with the following four firms:
·Michael Baker International, Inc.
·Psomas
·Stantec Consulting Services Inc.
·D. Woolley & Associates, Inc.
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
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OPERATIONS COMMITTEE Minutes March 5, 2025
ABSENT:Joyce Ahn
ABSTENTIONS:None
6.ON-CALL MATERIALS TESTING, INSPECTION, AND OTHER
GEOTECHNICAL TESTING SERVICES FOR ORANGE COUNTY
SANITATION DISTRICT’S CAPITAL IMPROVEMENT PROGRAM,
FACILITIES ENGINEERING, OPERATIONS, AND MAINTENANCE
PROJECTS, PSA2025-003
2025-4098
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve Professional Services Agreements to provide on-call Materials Testing,
Inspection, and Other Geotechnical Testing Services for Orange County Sanitation
District’s Capital Improvement Program, Facilities Engineering, Operations, and
Maintenance Projects, PSA2025-003, for a three-year period commencing May 1,
2025, through April 30, 2028, with two one-year renewal options, for an amount not to
exceed $750,000 per individual agreement ($3,000,000 total) with the following four
firms:
·Kleinfelder, Inc.
·Barnett Quality Control Services, Inc. dba NOVA Services, Inc.
·Ninyo & Moore Geotechnical & Environmental Sciences Consultants
·Atlas Technical Consultants LLC
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
7.REDHILL RELIEF SEWER RELOCATION AT STATE ROUTE 55,
PROJECT NO. FE18-13
2025-4111
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes March 5, 2025
Approve a construction contingency increase of $531,120 (24%) to the existing
Construction Contract with SRK Engineering, Inc. for Redhill Relief Sewer Relocation at
State Route 55, Project No. FE18-13, for a total contract amount not to exceed
$2,213,000 and a new total construction contingency of $1,327,800 (60%), with all
costs to be reimbursed by the Orange County Transportation Authority.
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
8.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORTS 2025-4123
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Engineering Program Contract Performance Report for the period
ending December 31, 2024.
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
9.COLLECTION SYSTEM SPARE PUMP PROCUREMENT FOR THE
WESTSIDE AND COLLEGE PUMP STATIONS
2025-4089
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order to Flo-Systems, Inc. for the purchase of
two spare rotating pump assemblies: one rotating assembly for the Westside
Pump Station and one rotating assembly for the College Pump Station, for a
total amount not to exceed $225,349, including applicable sales tax and freight;
and
B. Approve a contingency of $22,535 (10%).
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OPERATIONS COMMITTEE Minutes March 5, 2025
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
10.PURCHASE OF PORTABLE VALVE ACTUATORS 2025-4105
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order to Division of Unex Corporation dba
Hytorc for the purchase of four (4) Modec Portable Valve Actuators for a total
amount not to exceed $166,992, including applicable sales tax and freight; and
B. Approve a contingency of $8,350 (5%).
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
11.HAZARDOUS WASTE DISPOSAL SERVICES, SPECIFICATION NO.
S-2022-1304BD
2025-4114
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a contingency increase of $220,905 (64%), to the existing General
Services Contract with Clean Harbors Environmental Services, Inc., for
Hazardous Waste Disposal Services, Specification No. S-2022-1304BD, for a
total contract amount not to exceed $345,165 and a new total contingency
amount of $255,421 (74%); and
B. Approve an increase of $250,000 per year for a new contract total amount not to
exceed $595,165 per year for the remaining two (2) one-year contract renewals
options; and maintain the approved annual contingency of $34,516.
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OPERATIONS COMMITTEE Minutes March 5, 2025
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
Director Joyce Ahn arrived at the meeting at 5:03 p.m.
NON-CONSENT:
12.SOLID WASTE HAULING SERVICES, SPECIFICATION NO.
S-2024-647BD
2025-4109
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg provided a verbal report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve General Services Contracts to two contractors: Roll Off Solutions, Inc.
and Synagro-West, LLC to collect and haul Orange County Sanitation District’s
solid waste from Reclamation Plants Nos. 1 and 2 to the various disposal
facilities, Specification No. S-2024-647BD, each for a three (3) year period,
effective July 1, 2025 through June 30, 2028, for a total amount not to exceed
$2,130,000 per contract that includes the unit prices per ton for solid waste
hauling and annual CPI (consumer price index) adjustment;
B. Approve two (2) optional one-year renewals for $710,000 per year per contract;
and
C. Approve a 10% contingency per contract on an annual basis.
AYES:Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher,
Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau,
Carlos Leon, Tom Lindsey, Scott Minikus, Robert Ooten, Jaime
Valencia and Vikesh Patel (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes March 5, 2025
INFORMATION ITEMS:
13.PROCUREMENT PROCESS, BIDS VS. RFPS, SOLE SOURCE
CONTRACTS VS. COMPETITIVE CONTRACTS
2025-4071
Originator: Wally Ritchie
Director of Finance Wally Ritchie introduced Purchasing and Contracts Manager Kevin
Work, who provided a PowerPoint presentation on the Purchasing, Contracts, and
Materials Management Division. The presentation covered an overview of the mission
statement, team, materials management, contracts, purchasing, rules and regulations,
purchasing approval thresholds, procurement methods, exemptions, procurement
process, threshold matrix, master contracts, and recent developments.
ITEM RECEIVED AS AN:
Information Item.
14.FY 2025-26 ORANGE COUNTY SANITATION DISTRICT BUDGET
UPDATE REVENUES AND RESERVES OVERVIEW
2024-3827
Originator: Wally Ritchie
Mr. Ritchie introduced the item and introduced Finance Manager Ruth Zintzun, who
provided a PowerPoint presentation on the FY 2025-26 Budget Update - Revenues
and Reserves. The presentation included an overview of the four major revenue
categories, fees and charges, general and other income, debt financing, a summary of
reserve policy, and key meeting dates.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
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OPERATIONS COMMITTEE Minutes March 5, 2025
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Burns declared the meeting adjourned at 5:30 p.m. to the next Special Meeting of the
Operations Committee to be held on Wednesday, April 2, 2025 at 4:00 p.m. at Plant No. 2 in
Huntington Beach.
Submitted by:
_____________________
Jackie Castro, CMC
Assistant Clerk of the Board
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