HomeMy WebLinkAbout02-26-2025 Steering Committee Meeting MinutesOrange County Sanitation District
Minutes for the
STEERING COMMITTEE
Wednesday, February 26, 2025
5:00 PM
Huntington Beach Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Steering Committee of the Orange County Sanitation District was
called to order by Board Chairman Ryan Gallagher on Wednesday, February 26, 2025 at 5:00
p.m. in the Orange County Sanitation District Headquarters.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Ryan Gallagher, Jon Dumitru, Pat Burns, Christine Marick and John
Withers
ABSENT:Glenn Grandis and Chad Wanke
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Kelly Lore, Clerk of the Board; Wendy Allison; Cheri Calisang;
Mortimer Caparas; Belen Carrillo; Jackie Castro; Tanya Chong; Daisy Covarrubias; Raul
Cuellar; Don Cutler; Thys DeVries; Justin Fenton; Al Garcia; Rob Michaels; Cindy Murra;
Valerie Ratto; Thomas Vu; Kevin Work; and Ruth Zintzun, were present in the Huntington
Beach Room.
OTHERS PRESENT: Scott Smith, General Counsel; and Danielle Dychter, Special Counsel,
Michael Sullivan & Associates, were present in the Huntington Beach Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Gallagher and General Manager Rob Thompson did not provide reports.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2025-4122
Originator: Kelly Lore
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STEERING COMMITTEE Minutes February 26, 2025
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Steering Committee held January 22,
2025.
AYES:Ryan Gallagher, Jon Dumitru, Pat Burns and Christine Marick
NOES:None
ABSENT:Glenn Grandis, Chad Wanke and John Withers
ABSTENTIONS:None
2.JANITORIAL & FLOOR MAINTENANCE SERVICES, SPECIFICATION
NO. S-2024-646BD
2025-4049
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a General Services Contract to Gamboa Services Inc. DBA Corporate
Image Maintenance for janitorial and floor maintenance services at
Headquarters and Plant Nos. 1 and 2, Specification No. S-2024-646BD, for a
total amount not to exceed $1,401,623 for the period beginning April 1, 2025,
through March 31, 2026, with four (4), one-year renewal options;
B. Approve a contingency of $140,162 (10%);
C. Receive and file Eternal Love Limited Liability Company DBA Vested Solutions
Inc. protest dated February 3, 2025, for Specification No. S-2024-646BD; and
D. Receive and file Orange County Sanitation District’s Determination Letter dated
February 7, 2025, to Eternal Love Limited Liability Company DBA Vested
Solution Inc. responding to protest.
AYES:Ryan Gallagher, Jon Dumitru, Pat Burns and Christine Marick
NOES:None
ABSENT:Glenn Grandis, Chad Wanke and John Withers
ABSTENTIONS:None
Director John Withers arrived at the meeting at 5:05 p.m.
NON-CONSENT:
3.BAY BRIDGE PUMP STATION REPLACEMENT, PROJECT NO. 5-67 2023-3186
Originator: Mike Dorman
Director of Engineering Mike Dorman presented a PowerPoint on the construction
contract award and covered the project location, the Bay Bridge Pump Station, reasons
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STEERING COMMITTEE Minutes February 26, 2025
for the project, new pump station design, micro-tunneling, the pump station site and
section, construction access and schedule, and bid results.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a project budget increase of $26,000,000 for Bay Bridge Pump Station
Replacement, Project No. 5-67, for a new total budget of $172,000,000;
B. Receive and file Bid Tabulation and Recommendation for Bay Bridge Pump
Station Replacement, Project No. 5-67;
C. Award a Construction Contract Agreement to J.F. Shea Construction, Inc. for
Bay Bridge Pump Station Replacement, Project No. 5-67, for a total amount not
to exceed $87,321,000; and
D. Approve a contingency of $8,732,100 (10%).
AYES:Ryan Gallagher, Jon Dumitru, Pat Burns, Christine Marick and John
Withers
NOES:None
ABSENT:Glenn Grandis and Chad Wanke
ABSTENTIONS:None
4.BAY BRIDGE PUMP STATION REPLACEMENT, PROJECT NO. 5-67 2023-3187
Originator: Mike Dorman
Mr. Dorman presented a PowerPoint on the award of the Professional Construction
Services Agreement for the Bay Bridge Pump Station Replacement, Project No. 5-67.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with Arcadis U.S., Inc.
to provide construction support services for Bay Bridge Pump Station
Replacement, Project No. 5-67, for a total amount not to exceed $12,143,580;
and
B. Approve a contingency of $1,214,358 (10%).
AYES:Ryan Gallagher, Jon Dumitru, Pat Burns, Christine Marick and John
Withers
NOES:None
ABSENT:Glenn Grandis and Chad Wanke
ABSTENTIONS:None
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STEERING COMMITTEE Minutes February 26, 2025
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(d)(1).
The Committee convened in closed session at 5:13 p.m. Confidential minutes of the Closed
Sessions have been prepared in accordance with the above Government Code Sections and
are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board
and Committee Closed Session meetings.
CS-1 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION -
GOVERNMENT CODE SECTION 54956.9(d)(1)
2025-4124
CONVENED IN CLOSED SESSION:
Number of Cases: 1
Glenn Suchor, Workers’ Compensation Claim, Workers Compensation Appeals Board,
Case Nos. ADJ19142291 and ADJ19142279.
RECONVENED IN REGULAR SESSION.
The Committee reconvened in regular session at 5:18 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Scott Smith stated there was no reportable action.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
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STEERING COMMITTEE Minutes February 26, 2025
ADJOURNMENT:
Chair Gallagher declared the meeting adjourned at 5:19 p.m. to the next Regular Steering
Committee meeting to be held on Wednesday, March 26, 2025 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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