HomeMy WebLinkAbout04-02-2025 Operations Committee Special Meeting Complete Agenda PacketSPECIAL NOTICE
PUBLIC ATTENDANCE & PARTICIPATION AT PUBLIC MEETINGS
Operations Committee Special Meeting
Wednesday, April 2, 2025
4:00 p.m.
Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below.
IN-PERSON MEETING ATTENDANCE
You may attend the meeting in-person at the following location:
Orange County Sanitation District Plant No. 2 Operations Center
22212 Brookhurst Street
Huntington Beach, CA 92646
ONLINE MEETING PARTICIPATION
You may join the meeting live via Teams on your computer or similar device or web browser by
using the link below:
Click here to join the meeting
We suggest testing joining a Teams meeting on your device prior to the commencement of the
meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here.
Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak
during the public comment section of the meeting. The Clerk of the Board will call upon you by
using the name you joined with.
Meeting attendees are not provided the ability to make a presentation during the meeting. Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any
items. Additionally, camera feeds may be controlled by the meeting moderator to avoid
inappropriate content.
HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455
When prompted, enter the Phone Conference ID: 390 206 517# All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device.
Please raise your hand to speak by use *5, during the public comment section of the meeting. The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed
Session. If you would like to return to the Open Session portion of the meeting, please login or dial-in to the Teams meeting again and wait in the Lobby for admittance. WATCH THE MEETING ONLINE
The meeting will be available for online viewing at:
https://ocsd.legistar.com/Calendar.aspx SUBMIT A COMMENT
You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)”
or “PUBLIC COMMENT NON-AGENDA ITEM”.
You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting.
All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record.
For any questions and/or concerns, please contact the Clerk of the Board’s office at
714-593-7433. Thank you for your interest in OC San!
March 26, 2025
NOTICE OF SPECIAL MEETING
OPERATIONS COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
Wednesday, April 2, 2025 – 4:00 P.M.
Plant No. 2 Operations Center 22212 Brookhurst Street Huntington Beach, CA 92646
ACCESSIBILITY FOR THE GENERAL PUBLIC
Your participation is always welcome. Specific information as to how to participate in this meeting is detailed on the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during this meeting: you may participate in person, join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting.
The Special Meeting of the Operations Committee of the Orange County Sanitation District will be held at the above location and in the manner indicated on Wednesday, April 2, 2025 at 4:00 p.m.
OPERATIONS COMMITTEE MEETING DATE
BOARD MEETING DATE
04/02/25 04/23/25
05/07/25 05/28/25
06/04/25 06/25/25
07/02/25 07/23/25
AUGUST DARK 08/27/25
09/03/25 09/24/25
10/01/25 10/22/25
11/05/25 11/19/25 *
12/03/25 12/17/25 *
JANUARY DARK 01/28/26
02/04/26 02/25/26
03/04/26 03/25/26
* Meeting will be held on the third Wednesday of the month
ROLL CALL OPERATIONS COMMITTEE
Engineering and Operations & Maintenance
Meeting Date: April 2, 2025 Time: 4:00 p.m.
COMMITTEE MEMBERS (14)
Pat Burns (Chair)
Bob Ooten (Vice-Chair) Joyce Ahn
Debbie Baker
Doug Chaffee
Johnathan Ryan Hernandez
Stephanie Klopfenstein
Lisa Landau
Carlos A. Leon
Tom Lindsey
Scott Minikus
Jamie Valencia Ryan Gallagher (Board Chair)
Jon Dumitru (Board Vice-Chair)
OTHERS
Scott Smith, General Counsel
STAFF
Rob Thompson, General Manager Lorenzo Tyner, Assistant General Manager
Jennifer Cabral, Director of Communications
Mike Dorman, Director of Engineering Laura Maravilla, Director of Human Resources
Riaz Moinuddin, Director of Operations & Maintenance
Wally Ritchie, Director of Finance
Lan Wiborg, Director of Environmental Services Kelly Lore, Clerk of the Board
ORANGE COUNTY SANITATION DISTRICT Effective 2/11/2025 BOARD OF DIRECTORS Complete Roster
AGENCY/CITIES ACTIVE DIRECTOR ALTERNATE DIRECTOR
Anaheim
Carlos A. Leon
Ryan Balius
Brea Christine Marick Cecilia Hupp
Buena Park Joyce Ahn Lamiya Hoque
Cypress Scott Minikus Bonnie Peat
Fountain Valley Glenn Grandis Ted Bui
Fullerton Jamie Valencia Shana Charles
Garden Grove Stephanie Klopfenstein Cindy Ngoc Tran
Huntington Beach Pat Burns Gracey Van Der Mark
Irvine Melinda Liu Kathleen Treseder
La Habra Jose Medrano Rose Espinoza
La Palma Debbie Baker Vikesh Patel
Los Alamitos Jordan Nefulda Tanya Doby
Newport Beach Erik Weigand Michelle Barto
Orange Jon Dumitru John Gyllenhammer
Placentia Chad Wanke Ward Smith
Santa Ana Johnathan Ryan Hernandez Jessie Lopez
Seal Beach Lisa Landau Ben Wong
Stanton David Shawver John D. Warren
Tustin Ryan Gallagher Austin Lumbard
Villa Park Jordan Wu Kelly McBride
Sanitary/Water Districts
Costa Mesa Sanitary District Bob Ooten
Art Perry
Midway City Sanitary District Andrew Nguyen Tyler Diep
Irvine Ranch Water District John Withers Dan Ferons
Yorba Linda Water District Tom Lindsey Gene Hernandez
County Areas
Board of Supervisors Doug Chaffee Janet Nguyen
OPERATIONS COMMITTEE
Special Meeting Agenda
Wednesday, April 2, 2025 - 4:00 PM
Plant No. 2 Operations Center
22212 Brookhurst Street
Huntington Beach, CA 92646
(714) 593-7433
ACCOMMODATIONS FOR THE DISABLED: If you require any special disability related
accommodations, please contact the Orange County Sanitation District (OC San) Clerk of the Board’s office
at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the
disability and the type of accommodation requested.
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside OC San's Headquarters located at 18480 Bandilier Circle, Fountain
Valley, California, and on the OC San’s website at www.ocsan.gov not less than 72 hours prior to the meeting
date and time above. All public records relating to each agenda item, including those distributed less than
72 hours prior to the meeting to a majority of the Board of Directors, are available for public inspection with
the Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to
be considered or discussed. The recommended action does not indicate what action will be taken. The Board
of Directors may take any action which is deemed appropriate.
MEETING RECORDING: A recording of this meeting is available within 24 hours after adjournment of
the meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must
be submitted to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14
days before the meeting. For any questions on the agenda, Board members may contact staff at:
General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7110
Asst. General Manager: Lorenzo Tyner, ltyner@ocsan.gov / (714) 593-7550
Director of Communications: Jennifer Cabral, jcabral@ocsan.gov / (714) 593-7581
Director of Engineering: Mike Dorman, mdorman@ocsan.gov / (714) 593-7014
Director of Environmental Services: Lan Wiborg, lwiborg@ocsan.gov / (714) 593-7450
Director of Finance: Wally Ritchie, writchie@ocsan.gov / (714) 593-7570
Director of Human Resources: Laura Maravilla, lmaravilla@ocsan.gov / (714) 593-7007
Director of Operations & Maintenance: Riaz Moinuddin, rmoinuddin@ocsan.gov / (714) 593-7269
OPERATIONS COMMITTEE Special Meeting Agenda Wednesday, April 2, 2025
CALL TO ORDER
Members of the Operations Committee will take a tour of Plant No. 2 beginning at 4:00 p.m.,
with the business meeting reconvening thereafter.
RECESS - TOUR OF PLANT NO. 2
RECONVENE
PLEDGE OF ALLEGIANCE
ROLL CALL AND DECLARATION OF QUORUM:
Clerk of the Board
PUBLIC COMMENTS:
Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the
Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during
meetings: you may participate in person, join the meeting live via Teams on your computer or similar device or
web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for
consideration before or during the meeting.
REPORTS:
The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1.2025-4203APPROVAL OF MINUTES
RECOMMENDATION:
Approve minutes of the Special meeting of the Operations Committee held March 5,
2025.
Originator:Kelly Lore
Agenda Report
03-05-2025 Operations Committee Meeting Minutes
Attachments:
Page 1 of 3
OPERATIONS COMMITTEE Special Meeting Agenda Wednesday, April 2, 2025
2.2025-4146SPARE PUMP FOR BITTER POINT PUMP STATION
RECOMMENDATION:
A. Approve a Sole Source Purchase Order to Flo-Systems, Inc. for the purchase of
one (1) spare rotating assembly pump for the Bitter Point Pump Station, for a
total amount not to exceed $207,683, including applicable sales tax and freight;
and
B. Approve a contingency of $20,768 (10%).
Originator:Riaz Moinuddin
Agenda ReportAttachments:
NON-CONSENT:
3.2025-4165UTILITY WATER PLANNING STUDY AT PLANT NOS. 1 AND 2,
PROJECT NO. PS23-05
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Services Agreement with HDR Engineering, Inc., to
provide engineering services for Utility Water Planning Study at Plant Nos. 1 and
2, Project No. PS23-05, for an amount not to exceed $670,000; and
B. Approve a contingency of $67,000 (10%).
Originator:Mike Dorman
Agenda Report
PS23-05 Professional Services Agreement
Presentation - PS23-05 PSA
Attachments:
4.2025-4153HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO.
P1-105
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a contingency increase of $8,893,200 (4%) to the existing Construction
Contract with Kiewit Infrastructure West Co. for Headworks Rehabilitation at Plant No.
1, Project No. P1-105, for a new total contingency of $17,786,400 (8%).
Originator:Mike Dorman
Agenda Report
Presentation - P1-105 Contingency Increase
Attachments:
Page 2 of 3
OPERATIONS COMMITTEE Special Meeting Agenda Wednesday, April 2, 2025
INFORMATION ITEMS:
5.2025-4208FY 2025-26 OPERATING BUDGET EXPENDITURES
RECOMMENDATION:
Information Item.
Originator:Wally Ritchie
Agenda Report
FY 2025-26 Operating Budget Expense - Additional
Information
FY 2025-26 Budget Development - Expense Summary
Presentation - FY 2025-26 Operating Budget Expenditures
Attachments:
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Directors may request staff to place an item on a future agenda.
ADJOURNMENT:
Adjourn the meeting until the Regular meeting of the Operations Committee on May 7, 2025
at 5:00 p.m.
Page 3 of 3
OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4203 Agenda Date:4/2/2025 Agenda Item No:1.
FROM:Robert Thompson, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve minutes of the Special meeting of the Operations Committee held March 5, 2025.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
·Resolution No. OC SAN 24-09
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·March 5, 2025 Operations Committee meeting minutes
Orange County Sanitation District Printed on 3/21/2025Page 1 of 1
powered by Legistar™
Orange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, March 5, 2025
4:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
Special Meeting - Tour of Plant No. 1
CALL TO ORDER
A special meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Pat Burns on Wednesday, March 5, 2025 at 4:00
p.m. in the Orange County Sanitation District Headquarters.
RECESS - TOUR OF PLANT NO. 1
Chair Burns recessed the meeting at 4:00 p.m. to proceed to the tour of Plant No. 1.
RECONVENE
Chair Burns reconvened the meeting of the Operations Committee at 5:00 p.m. Director Bob
Ooten led the Pledge of Allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher,
Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau,
Carlos Leon, Tom Lindsey, Scott Minikus, Robert Ooten, Jaime
Valencia and Vikesh Patel (Alternate)
ABSENT:None
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Jackie Castro, Assistant Clerk of the Board; Mo Abiodun; Jon
Bradley; Cheri Calisang; Morty Caparas; Sam Choi; Raul Cuellar; Don Cutler; Thys DeVries;
Martin Dix; Justin Fenton; Al Garcia; David Haug; Mark Kawamoto; Tom Meregillano; Kelly
Newell; Nick Oswald; Aldwin Ramirez; Kevin Schuler; Vianey Sorto-Gaona; Thomas Vu; Brian
Waite; Kevin Work; and Ruth Zintzun were present in the Board Room .
OTHERS PRESENT: Mal Richardson, General Counsel; Alternate Director Gene Hernandez,
Yorba Linda Water District; Alternate Director Cindy Ngoc Tran, City of Garden Grove; and
Gregory Sebourn, PLS Stantec, were present in the Board Room.
Page 1 of 10
OPERATIONS COMMITTEE Minutes March 5, 2025
PUBLIC COMMENTS:
None.
Ms. Castro announced that Late Communication had been received, after the publication of
the agenda, from the Director of Engineering, regarding changes to the attachment for Item
No. 8.
REPORTS:
Chair Burns announced that a Special Board of Directors meeting would take place on
Wednesday, March 19, at 5:00 p.m. for the first part of a two-part Strategic Plan Workshop.
He also reported that the Operations Committee meeting next month would be held at Plant
No. 2 in Huntington Beach at the special time of 4:00 p.m. He stated that the location details
would be included with the agenda and sent one week prior to the meeting.
General Manager Rob Thompson thanked the Committee for joining the tour of Plant No. 1
and encouraged them to reach out to him if they have any questions or would like further
information.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2025-4125
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held February 5
2025.
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
2.BACK-UP POWER FOR LABORATORY EQUIPMENT AT PLANT NO.
1, PROJECT NO. FR1-0022
2025-4112
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 2 of 10
OPERATIONS COMMITTEE Minutes March 5, 2025
A. Receive and file Bid Tabulation and Recommendation for Back-up Power for
Laboratory Equipment at Plant No. 1, Project No. FR1-0022;
B. Award a Construction Contract Agreement to LEED Electric, Inc., for Back-up
Power for Laboratory Equipment at Plant No. 1, Project No. FR1-0022, for a
total amount not to exceed $133,000; and
C. Approve a contingency of $13,300 (10%).
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
3.DIGITAL ASSET MANAGEMENT STUDY, PROJECT NO. PS23-04 2025-4095
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with Black & Veatch Corporation to
provide engineering services for the Digital Asset Management Study, Project
No. PS23-04, for an amount not to exceed $799,917; and
B. Approve a contingency of $79,992 (10%).
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
4.ON-CALL COATING INSPECTION AND CORROSION TESTING
SERVICES FOR ORANGE COUNTY SANITATION DISTRICT’S
CAPITAL IMPROVEMENT PROGRAM, FACILITIES ENGINEERING,
OPERATIONS, AND MAINTENANCE PROJECTS, PSA 2025-001
2025-4096
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 3 of 10
OPERATIONS COMMITTEE Minutes March 5, 2025
Approve Professional Services Agreements to provide on-call Coating Inspection and
Corrosion Testing Services for Orange County Sanitation District’s Capital
Improvement Program, Facilities Engineering, Operations, and Maintenance Projects,
PSA2025-001, for a three-year period commencing May 1, 2025, through April 30,
2028, with two one-year renewal options, for an amount not to exceed $500,000 per
individual agreement ($1,500,000 total) with the following three firms:
·Corrpro Companies, Inc.
·Diversified Project Services International, Inc.
·TKE Engineering, Inc.
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
5.ON-CALL SURVEYING SERVICES FOR ORANGE COUNTY
SANITATION DISTRICT’S CAPITAL IMPROVEMENT PROGRAM,
FACILITIES ENGINEERING, OPERATIONS, AND MAINTENANCE
PROJECTS, PSA2025-002
2025-4097
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve Professional Services Agreements to provide on-call Surveying Services for
Orange County Sanitation District’s Capital Improvement Program, Facilities
Engineering, Operations, and Maintenance Projects, PSA2025-002, for a three-year
period commencing May 1, 2025, through April 30, 2028, with two one-year renewal
options, for an amount not to exceed $500,000 per individual agreement ($2,000,000
total) with the following four firms:
·Michael Baker International, Inc.
·Psomas
·Stantec Consulting Services Inc.
·D. Woolley & Associates, Inc.
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
Page 4 of 10
OPERATIONS COMMITTEE Minutes March 5, 2025
ABSENT:Joyce Ahn
ABSTENTIONS:None
6.ON-CALL MATERIALS TESTING, INSPECTION, AND OTHER
GEOTECHNICAL TESTING SERVICES FOR ORANGE COUNTY
SANITATION DISTRICT’S CAPITAL IMPROVEMENT PROGRAM,
FACILITIES ENGINEERING, OPERATIONS, AND MAINTENANCE
PROJECTS, PSA2025-003
2025-4098
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve Professional Services Agreements to provide on-call Materials Testing,
Inspection, and Other Geotechnical Testing Services for Orange County Sanitation
District’s Capital Improvement Program, Facilities Engineering, Operations, and
Maintenance Projects, PSA2025-003, for a three-year period commencing May 1,
2025, through April 30, 2028, with two one-year renewal options, for an amount not to
exceed $750,000 per individual agreement ($3,000,000 total) with the following four
firms:
·Kleinfelder, Inc.
·Barnett Quality Control Services, Inc. dba NOVA Services, Inc.
·Ninyo & Moore Geotechnical & Environmental Sciences Consultants
·Atlas Technical Consultants LLC
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
7.REDHILL RELIEF SEWER RELOCATION AT STATE ROUTE 55,
PROJECT NO. FE18-13
2025-4111
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 5 of 10
OPERATIONS COMMITTEE Minutes March 5, 2025
Approve a construction contingency increase of $531,120 (24%) to the existing
Construction Contract with SRK Engineering, Inc. for Redhill Relief Sewer Relocation at
State Route 55, Project No. FE18-13, for a total contract amount not to exceed
$2,213,000 and a new total construction contingency of $1,327,800 (60%), with all
costs to be reimbursed by the Orange County Transportation Authority.
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
8.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORTS 2025-4123
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Engineering Program Contract Performance Report for the period
ending December 31, 2024.
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
9.COLLECTION SYSTEM SPARE PUMP PROCUREMENT FOR THE
WESTSIDE AND COLLEGE PUMP STATIONS
2025-4089
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order to Flo-Systems, Inc. for the purchase of
two spare rotating pump assemblies: one rotating assembly for the Westside
Pump Station and one rotating assembly for the College Pump Station, for a
total amount not to exceed $225,349, including applicable sales tax and freight;
and
B. Approve a contingency of $22,535 (10%).
Page 6 of 10
OPERATIONS COMMITTEE Minutes March 5, 2025
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
10.PURCHASE OF PORTABLE VALVE ACTUATORS 2025-4105
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order to Division of Unex Corporation dba
Hytorc for the purchase of four (4) Modec Portable Valve Actuators for a total
amount not to exceed $166,992, including applicable sales tax and freight; and
B. Approve a contingency of $8,350 (5%).
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
11.HAZARDOUS WASTE DISPOSAL SERVICES, SPECIFICATION NO.
S-2022-1304BD
2025-4114
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a contingency increase of $220,905 (64%), to the existing General
Services Contract with Clean Harbors Environmental Services, Inc., for
Hazardous Waste Disposal Services, Specification No. S-2022-1304BD, for a
total contract amount not to exceed $345,165 and a new total contingency
amount of $255,421 (74%); and
B. Approve an increase of $250,000 per year for a new contract total amount not to
exceed $595,165 per year for the remaining two (2) one-year contract renewals
options; and maintain the approved annual contingency of $34,516.
Page 7 of 10
OPERATIONS COMMITTEE Minutes March 5, 2025
AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Johnathan
Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau, Carlos Leon,
Tom Lindsey, Scott Minikus, Robert Ooten, Jaime Valencia and
Vikesh Patel (Alternate)
NOES:None
ABSENT:Joyce Ahn
ABSTENTIONS:None
Director Joyce Ahn arrived at the meeting at 5:03 p.m.
NON-CONSENT:
12.SOLID WASTE HAULING SERVICES, SPECIFICATION NO.
S-2024-647BD
2025-4109
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg provided a verbal report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve General Services Contracts to two contractors: Roll Off Solutions, Inc.
and Synagro-West, LLC to collect and haul Orange County Sanitation District’s
solid waste from Reclamation Plants Nos. 1 and 2 to the various disposal
facilities, Specification No. S-2024-647BD, each for a three (3) year period,
effective July 1, 2025 through June 30, 2028, for a total amount not to exceed
$2,130,000 per contract that includes the unit prices per ton for solid waste
hauling and annual CPI (consumer price index) adjustment;
B. Approve two (2) optional one-year renewals for $710,000 per year per contract;
and
C. Approve a 10% contingency per contract on an annual basis.
AYES:Joyce Ahn, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher,
Johnathan Ryan Hernandez, Stephanie Klopfenstein, Lisa Landau,
Carlos Leon, Tom Lindsey, Scott Minikus, Robert Ooten, Jaime
Valencia and Vikesh Patel (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
Page 8 of 10
OPERATIONS COMMITTEE Minutes March 5, 2025
INFORMATION ITEMS:
13.PROCUREMENT PROCESS, BIDS VS. RFPS, SOLE SOURCE
CONTRACTS VS. COMPETITIVE CONTRACTS
2025-4071
Originator: Wally Ritchie
Director of Finance Wally Ritchie introduced Purchasing and Contracts Manager Kevin
Work, who provided a PowerPoint presentation on the Purchasing, Contracts, and
Materials Management Division. The presentation covered an overview of the mission
statement, team, materials management, contracts, purchasing, rules and regulations,
purchasing approval thresholds, procurement methods, exemptions, procurement
process, threshold matrix, master contracts, and recent developments.
ITEM RECEIVED AS AN:
Information Item.
14.FY 2025-26 ORANGE COUNTY SANITATION DISTRICT BUDGET
UPDATE REVENUES AND RESERVES OVERVIEW
2024-3827
Originator: Wally Ritchie
Mr. Ritchie introduced the item and introduced Finance Manager Ruth Zintzun, who
provided a PowerPoint presentation on the FY 2025-26 Budget Update - Revenues
and Reserves. The presentation included an overview of the four major revenue
categories, fees and charges, general and other income, debt financing, a summary of
reserve policy, and key meeting dates.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
Page 9 of 10
OPERATIONS COMMITTEE Minutes March 5, 2025
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Burns declared the meeting adjourned at 5:30 p.m. to the next Special Meeting of the
Operations Committee to be held on Wednesday, April 2, 2025 at 4:00 p.m. at Plant No. 2 in
Huntington Beach.
Submitted by:
_____________________
Jackie Castro, CMC
Assistant Clerk of the Board
Page 10 of 10
OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4146 Agenda Date:4/2/2025 Agenda Item No:2.
FROM:Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
SPARE PUMP FOR BITTER POINT PUMP STATION
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Approve a Sole Source Purchase Order to Flo-Systems, Inc. for the purchase of one (1) spare
rotating assembly pump for the Bitter Point Pump Station, for a total amount not to exceed
$207,683, including applicable sales tax and freight; and
B. Approve a contingency of $20,768 (10%).
BACKGROUND
The Orange County Sanitation District (OC San)operates 15 pump stations within its regional
collection system.These pump stations lift wastewater from low points where a gravity flow system
cannot be used and are considered critical infrastructure to convey wastewater to the treatment
plants.The pumps require routine removal and restoration activities to maintain design capacity
output due to normal wear and tear.These pump stations are critical to the operation of the
collection system and may result in a backup or sewer spill if pumping capacity is lost.
RELEVANT STANDARDS
·Achieve less than 2.1 sewer spills per 100 miles
·Commitment to safety & reducing risk in all operations
·Protect OC San assets
PROBLEM
The main lift pumps at Bitter Point Pump Station require removal for overhauls.However,without
spare replacements on hand,this overhaul process leads to a temporary loss of pumping capacity.
Additionally,the extended lead times in modern supply chains for required overhaul services reduce
system redundancy, increasing the risk of service disruptions.
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File #:2025-4146 Agenda Date:4/2/2025 Agenda Item No:2.
PROPOSED SOLUTION
Approve the Sole Source Purchase Order of a spare rotating assembly pump from Flo-Systems,Inc.
for the Bitter Point Pump Station to maintain asset availability and minimize operational downtime.
TIMING CONCERNS
The spare rotating assembly pump identified for purchase has a lead time of up to 25 weeks,or
longer, depending on availability.
RAMIFICATIONS OF NOT TAKING ACTION
Losing pump station pumping capacity due to the long lead times increases the risk of a sewer spill.
PRIOR COMMITTEE/BOARD ACTIONS
February 2021 -Board Approved Hidrostal,LLC.to the pre-approved OEM Sole Source List for the
period of October 1 ,2020 to December 31, 2020, for pumps and replacement parts.
ADDITIONAL INFORMATION
Flo-Systems,Inc.is the Board-approved Original Equipment Manufacturer (OEM)authorized sales
representative for Wemco/Hidrostal, LLC in OC San’s region.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance.This item has been
budgeted (Budget FY 2024-25 and 2025-26,Section 8,Page 89;Collection Facilities Operations and
Maintenance) and the budget is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
04/02/2025 $207,683 $20,768 (10%)
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
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OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4165 Agenda Date:4/2/2025 Agenda Item No:3.
FROM:Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
UTILITY WATER PLANNING STUDY AT PLANT NOS. 1 AND 2, PROJECT NO. PS23-05
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Services Agreement with HDR Engineering, Inc., to provide
engineering services for Utility Water Planning Study at Plant Nos. 1 and 2, Project No. PS23-
05, for an amount not to exceed $670,000; and
B. Approve a contingency of $67,000 (10%).
BACKGROUND
The Orange County Sanitation District (OC San)utilizes various water systems for different purposes
throughout Reclamation Plant Nos.1 and 2.The plant water system is sourced from secondary
effluent.The city water (potable)system is provided by the local city jurisdiction (City of Fountain
Valley for Reclamation Plant No. 1 and City of Huntington Beach for Reclamation Plant No. 2).
The city water and plant water pump stations at Plant No.1 and the city water pump station at Plant
No.2 are aging and require improvements to maintain service.The repair and rehabilitation
frequencies for the mechanical equipment have increased to maintain operability,and the electrical
equipment will require replacement.In addition,plant water and potable water demands have
increased with plant expansion and process changes since they were originally designed and
constructed resulting in redundancy deficiencies.
Project No. J-117B is currently replacing the plant water pump station at Plant No. 2.
RELEVANT STANDARDS
·24/7/365 treatment plant reliability
·Sustain 1, 5, 20-year planning horizons
·Protect OC San assets
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File #:2025-4165 Agenda Date:4/2/2025 Agenda Item No:3.
PROBLEM
An evaluation of improvements and long-term system needs for the city water and plant water pump
stations at Plant No.1,and the city water pump station at Plant No.2,is required to optimize the
scope and schedule of the associated future capital improvement project(s).
PROPOSED SOLUTION
Approve a Professional Services Agreement to conduct a study to determine the structural,
mechanical,electrical,and instrumentation improvements required to ensure that the city water pump
stations at Plant Nos.1 and 2 and the plant water pump station at Plant No.1 provide reliable,
optimized operation for the next 25 years.The recommendations from this study will be implemented
as part of future CIP projects that will start shortly after its completion.
TIMING CONCERNS
Delaying the study will delay the future projects and reduce system reliability.
RAMIFICATIONS OF NOT TAKING ACTION
If improvements to these pump stations are delayed or incorrectly planned,they will continue to age,
will become more costly to repair,and may not be able to reliably meet potable and plant water
demands.When these systems do not function correctly it impacts treatment processes,operational
support needs, and costs.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Consultant Selection:
OC San requested and advertised proposals for Utility Water Planning Study at Plant Nos.1 and 2,
Project No.PS23-05,on November 13,2024.The following evaluation criteria were described in the
RFP and used to determine the most qualified Consultant.
Criterion Weighting
Project Understanding and Approach 35%
Related Project Experience 30%
Project Team and Staff Qualifications 35%
Three proposals were received on December 17,2024,and evaluated in accordance with the
evaluation process set forth in OC San’s Purchasing Ordinance,OC SAN-61 (Purchasing
Ordinance),by a pre-selected Evaluation Team consisting of OC San staff;a Senior Engineer,
Engineer,and Maintenance Supervisor.The Evaluation Team also included two non-voting
representatives, one from the Contracts Administration Division, and one from the Finance Division.
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File #:2025-4165 Agenda Date:4/2/2025 Agenda Item No:3.
Based on the evaluation results,there was a clear natural break in the scores between the highest-
scoring proposer and the other proposers.Therefore,the Evaluation Team did not deem it necessary
to conduct interviews. Below is the summary of the final scores.
Firm Approach
(Max 35)
Related
Experience
(Max 30)
Team
(Max 35)
Total Score
(Max 100)
HDR Engineering, Inc.29 26 30 85
ProjectLine Technical
Services, Inc.
26 18 19 63
IQA Solutions, Inc.15 13 11 39
HDR Engineering,Inc.,submitted a thorough proposal covering all aspects of the Scope of Work
(SOW).HDR Engineering,Inc.,demonstrated a clear understanding of OC San’s operational needs
by its focus on the condition assessments.Also,in addition to its relevant project experience,HDR
Engineering,Inc.proposed a team of experienced engineers for all disciplines necessary to complete
the SOW.
Review of Fee Proposal and Negotiations:
Proposals were accompanied by sealed fee proposals.In accordance with the Purchasing
Ordinance,the fee proposal of only the highest-ranked firm was opened after approval by the
Director of Engineering of the Evaluation Committee’s recommendation.
Staff conducted negotiations with HDR Engineering,Inc.,to clarify the requirements of the SOW,the
assumptions used for the estimated level of effort,and the proposed approach to meet the goals and
objectives for the project.These discussions occurred over two negotiation meetings with the main
outcome listed below:
·The level of effort was reduced based on clarifications to the SOW and reductions of efforts.
Pump performance tests were removed, as well as a reduction in specialty inspection.
·Streamlining of project management activities and reduction in the study schedule reduced
HDR Engineering, Inc.’s efforts.
Original Fee
Proposal
Negotiated Fee
Total Hours 2,949 2,559
Total Fee $782,254 $670,000
The Consultant’s fringe and overhead costs,which factor into the billing rate,have been
substantiated.The contract profit is 9.27%,which is based on an established formula based on OC
San’s standard design agreements.Staff is requesting a 10%contingency to address revisions as
the planning study develops.
Based on the above,staff has determined that the final negotiated fee is fair and reasonable for the
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File #:2025-4165 Agenda Date:4/2/2025 Agenda Item No:3.
Based on the above,staff has determined that the final negotiated fee is fair and reasonable for the
level of effort required for this project and recommends award of the Professional Services
Agreement to HDR Engineering, Inc.
CEQA
The Project Study is exempt from CEQA under the statutory exemptions set forth in CEQA
Guidelines Section 15262.
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance.This item has
been budgeted (Budget FY 2024-25 and 2025-26,Section 8,Page 53,Master Planning Studies,M-
STUDIES) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov <http://www.ocsan.gov>) with
the complete agenda package:
·Professional Services Agreement
·Presentation
OP:op
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PROFESSIONAL SERVICES AGREEMENT
PROFESSIONAL SERVICES AGREEMENT PROJECT NO. PS23-05
Revised 073024 UTILITY WATER PLANNING STUDY AT PLANT NOS. 1 AND 2
Page 1 of 19
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT, (hereinafter referred to as “Agreement”), is made and entered into to be effective the 23rd day of April, 2025, by and between the ORANGE COUNTY SANITATION DISTRICT, (hereinafter referred to as "OC
SAN"), and HDR Engineering, Inc., (hereinafter referred to as "CONSULTANT"). OC SAN and CONSULTANT are referred to herein collectively as the "Parties" or individually as a "Party." WITNESSETH: WHEREAS, OC SAN desires to engage CONSULTANT for Utility Water Planning Study
at Plant Nos. 1 and 2, Project No. PS23-05, to provide professional services to evaluate and make recommendations for the City Water Pump Stations at Plant Nos. 1 and 2 as well as the Plant Water Pump Station at Plant No. 1; and WHEREAS, CONSULTANT is qualified to provide the necessary services in connection with these requirements and has agreed to provide the necessary professional services; and WHEREAS, OC SAN has adopted procedures for the selection of professional services
and has proceeded in accordance with said procedures to select CONSULTANT to perform this work; and
WHEREAS, at its regular meeting on April 23, 2025 the Board of Directors, by Minute Order, accepted the recommendation of the Operations Committee to approve this Agreement.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the Parties in carrying out the terms of this Agreement, it is mutually agreed as follows:
1. SCOPE OF WORK
The CONSULTANT agrees to furnish necessary professional services to accomplish those project elements outlined in the Scope of Work attached hereto as Attachment “A", and by this reference made a part of this Agreement. A. The CONSULTANT shall be responsible for the professional quality, technical accuracy, and completeness and coordination of the work and services furnished by the CONSULTANT under this Agreement, including the work performed by its subconsultants (Subconsultants). Where approval by OC SAN is indicated, it is
understood to be conceptual approval only and does not relieve the CONSULTANT of responsibility for complying with all applicable laws, regulations, codes, industry standards, and liability for damages caused by
errors, omissions, noncompliance with industry standards, and/or negligence on the part of the CONSULTANT or its Subconsultants.
B. The CONSULTANT is responsible for the quality of work prepared under this Agreement and shall ensure that all work is performed to the industry standards recognized by professionals providing similar services in the State of California
for clarity, uniformity, and completeness. The CONSULTANT shall timely respond to all of OC SAN’s questions, comments, suggestions, corrections, and recommendations. All comments from OC SAN, or its agent, shall be
PROFESSIONAL SERVICES AGREEMENT PROJECT NO. PS23-05
Revised 073024 UTILITY WATER PLANNING STUDY AT PLANT NOS. 1 AND 2
Page 2 of 19
incorporated into the work prior to the next review deadline or addressed, in writing, as to why the comment(s) has/have not been incorporated. The
CONSULTANT shall ensure that each submittal complies with industry standards recognized by professionals providing similar services in the State of California and the requirements of this Agreement.
C. In the event that CONSULTANT's services and/or work product(s) is not to the satisfaction of OC SAN and/or does not conform to the requirements of this
Agreement or the applicable industry standards, the CONSULTANT shall, without additional compensation, promptly correct or revise any errors or deficiencies in its work product(s) within the timeframe specified by the OC SAN
Project Manager. OC SAN may charge to the CONSULTANT all costs, expenses and damages associated with any such corrections or revisions.
D. Any computer aided design (CAD) drawings, figures, and other work produced by the CONSULTANT and Subconsultants shall comply with the OC SAN CAD Manual. Conversion of CAD work from any other non-standard CAD format to
OC SAN’s format shall not be acceptable in lieu of this requirement. Electronic files shall conform to OC SAN specifications. Any changes to these
specifications by the CONSULTANT are subject to review and require advance written approval from OC SAN.
Electronic files shall be subject to an acceptance period of 30 calendar days during which OC SAN shall perform appropriate reviews including CAD Manual compliance. The CONSULTANT shall correct any discrepancies or errors
detected and reported within the acceptance period at no additional cost to OC SAN.
E. All professional services performed by the CONSULTANT, including, but not limited to, all drafts, data, correspondence, proposals, and reports compiled or composed by the CONSULTANT, pursuant to this Agreement, are for the sole use of OC SAN, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of OC SAN. This provision does not apply to information that (a) was publicly known, or otherwise known to the CONSULTANT, at the time that it was disclosed to the CONSULTANT by OC SAN, or (b) subsequently becomes publicly known to the CONSULTANT other than through disclosure by OC SAN.
2. COMPENSATION
Total compensation shall be paid to the CONSULTANT for the services in accordance with the following provisions:
A. Total Compensation
Total compensation shall be in an amount not to exceed Six Hundred Seventy Thousand Dollars ($670,000.00). Total compensation to the CONSULTANT including burdened labor (salaries plus benefits), overhead, profit, direct costs,
PROFESSIONAL SERVICES AGREEMENT PROJECT NO. PS23-05
Revised 073024 UTILITY WATER PLANNING STUDY AT PLANT NOS. 1 AND 2
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and Subconsultant(s) fees and costs shall not exceed the sum set forth in Attachment “E” - Fee Proposal.
B. Labor As a portion of the total compensation to be paid to the CONSULTANT, OC SAN
shall pay to the CONSULTANT a sum equal to the burdened salaries (salaries plus benefits) actually paid by the CONSULTANT charged on an hourly-rate basis to this project and paid to the personnel of the CONSULTANT. Upon the
request of OC SAN, the CONSULTANT shall provide OC SAN with certified payroll records of all employees’ work that is charged to this project.
C. Overhead As a portion of the total compensation to be paid to the CONSULTANT, OC SAN
shall compensate the CONSULTANT and Subconsultants for overhead at the rate equal to the percentage of burdened labor as specified in Attachment “E” - Fee Proposal.
D. Profit Profit for the CONSULTANT and Subconsultants shall be a percentage of
consulting services fees (burdened labor and overhead). When the consulting or subconsulting services amount is $250,000 or less, the maximum profit shall be 10%. Between $250,000 and $2,500,000, the maximum profit shall be limited by
a straight declining percentage between 10% and 5%. For consulting or subconsulting services fees with a value greater than $2,500,000, the maximum profit shall be 5%. Amendments shall be governed by the same maximum profit percentage after adding consulting services fees. As a portion of the total compensation to be paid to the CONSULTANT and Subconsultants, OC SAN shall pay profit for all services rendered by the CONSULTANT and Subconsultants for this project according to Attachment “E” -
Fee Proposal.
E. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to $100,000 (excluding out-of-pocket costs), the CONSULTANT shall pay to Subconsultant total compensation in accordance with the Subconsultant amount
specified in Attachment “E” - Fee Proposal. For any Subconsultant whose fees for services are less than $100,000, the CONSULTANT may pay to Subconsultant total compensation on an hourly-rate basis per Attachment “K” – Minor Subconsultant Hourly Rate Schedule and as specified in the Scope of Work. OC SAN shall pay to the CONSULTANT the actual costs of Subconsultant fees and charges in an amount not to exceed the sum set forth in Attachment “E” - Fee Proposal.
PROFESSIONAL SERVICES AGREEMENT PROJECT NO. PS23-05
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F. Direct Costs
OC SAN shall pay to the CONSULTANT and Subconsultants the actual costs of permits and associated fees, travel and licenses for an amount not to exceed the sum set forth in Attachment “E” - Fee Proposal. OC SAN shall also pay to the
CONSULTANT actual costs for equipment rentals, leases, or purchases with prior approval of OC SAN. Upon request, the CONSULTANT shall provide to OC SAN receipts and other documentary records to support the CONSULTANT’s
request for reimbursement of these amounts, see Attachment “D” - Allowable Direct Costs. All incidental expenses shall be included in overhead pursuant to Section 2 - COMPENSATION above.
G. Other Direct Costs
Other direct costs incurred by the CONSULTANT and its Subconsultants/subcontractor due to modifications to the Scope of Work resulting from field investigations and field work required by the Agreement.
These items may include special equipment, test equipment and tooling, and other materials and services not previously identified. Refer to attachment “D” - Allowable Direct Costs for payment information.
H. Reimbursable Direct Costs OC SAN will reimburse the CONSULTANT for reasonable travel and business
expenses as described in this section and further described in Attachment “D” - Allowable Direct Costs to this Agreement. The reimbursement of the above-mentioned expenses will be based on an “accountable plan” as considered by the Internal Revenue Service (IRS). The plan includes a combination of reimbursements based upon receipts and a “per diem” component approved by the IRS. The most recent schedule of the per diem rates utilized by OC SAN can be found on the U.S. General Services Administration website at https://www.gsa.gov/travel/plan-book/per-diem-rates.
The CONSULTANT shall be responsible for the most economical and practical means or management of reimbursable costs inclusive, but not limited to travel,
lodging, and meals arrangements. OC SAN shall apply the most economic and practical method of reimbursement which may include reimbursements based upon receipts and/or “per diem” as deemed the most practical.
The CONSULTANT shall be responsible for returning to OC SAN any excess reimbursements after the reimbursement has been paid by OC SAN.
Travel and travel arrangements – Any travel involving airfare, overnight stays, or multiple day attendance must be approved by OC SAN in advance. Local travel is considered travel by the CONSULTANT within the OC SAN geographical area which includes Orange, Los Angeles, Ventura, San Bernardino, Riverside, San Diego, Imperial, and Kern Counties. Automobile mileage is reimbursable, if CONSULTANT is required to utilize personal vehicle
for local travel.
PROFESSIONAL SERVICES AGREEMENT PROJECT NO. PS23-05
Revised 073024 UTILITY WATER PLANNING STUDY AT PLANT NOS. 1 AND 2
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Lodging – Overnight stays will not be approved by OC SAN for local travel. However, under certain circumstances, overnight stays may be allowed at the
discretion of OC SAN based on reasonableness of meeting schedules and the amount of time required for travel by the CONSULTANT. Such determination will be made on a case-by-case basis and at the discretion of OC SAN.
Travel Meals – Per-diem rates as approved by the IRS shall be utilized for travel meals reimbursements. Per diem rates shall be applied to meals that are
appropriate for travel times. Receipts are not required for the approved meals. Additional details related to the reimbursement of the allowable direct costs are
provided in the Attachment “D” - Allowable Direct Costs of this Agreement.
I. Limitation of Costs If, at any time, the CONSULTANT estimates the cost of performing the services described in the CONSULTANT’s Proposal will exceed 75% of the not-to-exceed
amount of the Agreement, including approved additional compensation, the CONSULTANT shall notify OC SAN immediately, and in writing. This written notice shall indicate the additional amount necessary to complete the services.
Any cost incurred in excess of the approved not-to-exceed amount, without the express written consent of OC SAN’s authorized representative shall be at the CONSULTANT’s own risk. This written notice shall be provided separately from,
and in addition to any notification requirements contained in the CONSULTANT’s invoice and monthly progress report. Failure to notify OC SAN that the services cannot be completed within the authorized not-to-exceed amount is a material
breach of this Agreement.
3. REALLOCATION OF TOTAL COMPENSATION
OC SAN, by its Director of Engineering, shall have the right to approve a reallocation of the incremental amounts constituting the Total Compensation, provided that the Total Compensation is not increased.
4. PAYMENT
A. Monthly Invoice: The CONSULTANT shall include in its monthly invoice, a detailed breakdown of costs associated with the performance of any corrections
or revisions of the work for that invoicing period, in a format acceptable to OC SAN. The CONSULTANT shall warrant and certify the accuracy of these costs and provide all supporting documentation required by OC SAN. The
CONSULTANT understands that submitted costs are subject to Section 12 AUDIT PROVISIONS.
B. The CONSULTANT will submit monthly statements covering services and/or
work performed for payment for those items included in Section 2 hereof no later than the second Wednesday of the following month and in the format required by OC SAN. The format must include, as a minimum: 1) current billing period invoicing, 2) current billing period “total percent invoiced to date”, 3) future activities, 4) previous billing period “total invoiced to date”, 5) potential items that
PROFESSIONAL SERVICES AGREEMENT PROJECT NO. PS23-05
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are not included in the Scope of Work, 6) concerns and possible delays, 7) percentage of completion to date, and 8) budget status and amount remaining.
Such requests shall be accompanied by such supporting data as may be required by OC SAN.
Within 30 days following submission of CONSULTANT’s invoice, payment shall
be made to the CONSULTANT of all undisputed invoiced amounts on a per task basis.
If OC SAN determines that the work under this Agreement, or any specified task hereunder, is incomplete and that the amount of payment is in excess of:
i. The amount considered by OC SAN’s Director of Engineering to be adequate for the protection of OC SAN; or ii. The percentage of the work accomplished for each task.
OC SAN may, at the discretion of the Director of Engineering, retain an amount equal to that which ensures that the total amount paid to that date does not exceed the percentage of the completed work for each task or the project in its entirety.
C. The CONSULTANT may submit periodic payment requests for each 30-day period of this Agreement for the profit as set forth in Section 2 -
COMPENSATION above. Said profit payment request shall be proportionate to the work actually accomplished to date on a per task basis. In the event OC SAN's Director of Engineering determines that no satisfactory progress has been
made since the prior payment, or in the event of a delay in the work progress for any reason, OC SAN shall have the right to withhold any scheduled proportionate profit payment.
D. Upon satisfactory completion by the CONSULTANT of the work called for under the terms of this Agreement, and upon acceptance of such work by OC SAN, the CONSULTANT will be paid the unpaid balance of any money due for such work
based on the monthly statements, including any retained percentages relating to this portion of the work.
E. Upon satisfactory completion of the work performed hereunder and prior to final
payment under this Agreement for such work, or prior settlement upon termination of this Agreement, and as a condition precedent thereto, the CONSULTANT shall execute and deliver to OC SAN a release of all claims against OC SAN arising under or by virtue of this Agreement other than such claims, if any, as may be specifically exempted by the CONSULTANT from the operation of the release in stated amounts to be set forth therein.
F. Pursuant to the California False Claims Act (Government Code sections 12650-12655), any CONSULTANT that knowingly submits a false claim to OC SAN for
compensation under the terms of this Agreement may be held liable for treble damages and up to a $10,000 civil penalty for each false claim submitted. This section shall also be binding on all Subconsultants.
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Revised 073024 UTILITY WATER PLANNING STUDY AT PLANT NOS. 1 AND 2
Page 7 of 19
The CONSULTANT or Subconsultant shall be deemed to have submitted a false claim when the CONSULTANT or Subconsultant: (a) knowingly presents or
causes to be presented to an officer or employee of OC SAN a false claim or request for payment or approval; (b) knowingly makes, uses, or causes to be made or used a false record or statement to get a false claim paid or approved by
OC SAN; (c) conspires to defraud OC SAN by getting a false claim allowed or paid by OC SAN; (d) knowingly makes, uses, or causes to be made or used a false record or statement to conceal, avoid, or decrease an obligation to OC SAN;
or (e) is a beneficiary of an inadvertent submission of a false claim to OC SAN, and fails to disclose the false claim to OC SAN within a reasonable time after discovery of the false claim.
5. PREVAILING WAGES
A. To the extent the CONSULTANT intends to utilize employees who will perform work during the contract, as more specifically defined under Labor Code Section 1720, the CONSULTANT shall be subject to prevailing wage requirements with respect to such employees.
6. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION AND RECORD OF WAGES
A. To the extent the CONSULTANT’s employees and/or Subconsultants who will
perform work during the design and preconstruction phases of a construction contract for which Prevailing Wage Determinations have been issued by the DIR and as more specifically defined under Labor Code Section 1720 et seq, the
CONSULTANT and Subconsultants shall comply with the registration requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to compliance monitoring and enforcement by the DIR.
B. The CONSULTANT and Subconsultants shall maintain accurate payroll records
and shall comply with all the provisions of Labor Code Section 1776, and shall submit payroll records to the Labor Commissioner pursuant to Labor Code Section 1771.4(a)(3). Penalties for non-compliance with the requirements of
Section 1776 may be deducted from progress payments per Section 1776.
C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants shall furnish a copy of all certified payroll records to OC SAN and/or general
public upon request, provided the public request is made through OC SAN, the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the DIR.
D. The CONSULTANT and Subconsultants shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8,
California Code of Regulations Section 16461(e).
7. DOCUMENT OWNERSHIP – CONSULTANT PERFORMANCE
A. Ownership of Documents for the Professional Services Performed
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All documents in all forms (electronic, paper, etc.), including, but not limited to, studies, sketches, drawings, computer printouts, disk files, and electronic copies
prepared in connection with or related to the Scope of Work or professional services, shall be the property of OC SAN. OC SAN’s ownership of these documents includes use of, reproduction or reuse of and all incidental rights,
whether or not the work for which they were prepared has been performed. OC SAN ownership entitlement arises upon payment or any partial payment for work performed and includes ownership of any and all work product completed
prior to that payment. This section shall apply whether the the CONSULTANT’s professional services are terminated: a) by the completion of the Agreement, or b) in accordance with other provisions of this Agreement. Notwithstanding any
other provision of this paragraph or Agreement, the CONSULTANT shall have the right to make copies of all such plans, studies, sketches, drawings, computer printouts and disk files, and specifications.
B. The CONSULTANT shall not be responsible for damage caused by subsequent changes to or uses of the study or deliverable where the subsequent changes or uses are not authorized or approved by the CONSULTANT, provided that the service rendered by the CONSULTANT was not a proximate cause of the damage.
8. INSURANCE A. General
i. Insurance shall be issued and underwritten by insurance companies acceptable to OC SAN.
ii. Insurers must have an “A-” Policyholder’s Rating, or better, and Financial Rating of at least Class VIII, or better, in accordance with the most current A.M. Best’s Guide Rating. However, OC SAN will accept State Compensation Insurance Fund, for the required policy of Workers’ Compensation Insurance subject to OC SAN’s option to require a change in insurer in the event the State Fund financial rating is decreased below “B”. Further, OC SAN will require the CONSULTANT to substitute any insurer whose rating drops below the levels herein specified. Said substitution shall occur within 20 days of written notice to the CONSULTANT, by OC SAN or its agent.
iii. Coverage shall be in effect prior to the commencement of any work under this Agreement.
B. General Liability
The CONSULTANT shall maintain during the life of this Agreement, including the period of warranty, commercial general liability insurance written on an occurrence basis providing the following minimum limits of liability coverage: One
Million Dollars ($1,000,000) per occurrence with Two Million Dollars ($2,000,000) aggregate. If aggregate limits apply separately to this contract (as evidenced by submission of ISO form CG 25 03 or 25 04), then the aggregate limit may be
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equivalent to the per occurrence limit. Said insurance shall include coverage for the following hazards: premises-operations, blanket contractual liability (for this
Agreement), products liability/completed operations (including any product manufactured or assembled), broad form property damage, blanket contractual liability, independent contractors liability, personal and advertising injury, mobile
equipment, and cross liability and severability of interest clauses. A statement on an insurance certificate will not be accepted in lieu of the actual additional insured endorsement(s). If requested by OC SAN and applicable, XCU coverage
(Explosion, Collapse and Underground) and Riggers/On Hook Liability must be included in the general liability policy and coverage must be reflected on the submitted certificate of insurance. Where permitted by law, the CONSULTANT
hereby waives all rights of recovery by subrogation because of deductible clauses, inadequacy of limits of any insurance policy, limitations or exclusions of coverage, or any other reason against OC SAN, its or their officers, agents, or employees. In all its insurance coverages related to the work, the CONSULTANT shall include clauses providing that each insurer shall waive all of its rights of recovery by subrogation against OC SAN, its or their officers, agents, or employees. Where permitted by law, the CONSULTANT shall require similar written express waivers and insurance clauses from each of its Subconsultants of
every tier. A waiver of subrogation shall be effective as to any individual or entity, even if such individual or entity (a) would otherwise have a duty of indemnification, contractual or otherwise, (b) did not pay the insurance premium,
directly or indirectly, and (c) whether or not such individual or entity has an insurable interest in the property damaged.
C. Umbrella Excess Liability The minimum limits of general liability and automobile liability insurance required,
as set forth herein, shall be provided for through either a single policy of primary insurance or a combination of policies of primary and umbrella excess coverage. Umbrella excess liability coverage shall be issued with limits of liability which,
when combined with the primary insurance, will equal the minimum limits for general liability and automobile liability.
D. Automobile/Vehicle Liability Insurance The CONSULTANT shall maintain a policy of automobile liability insurance on a comprehensive form covering all owned, non-owned, and hired automobiles, trucks, and other vehicles providing the following minimum limit of liability coverage: combined single limit of One Million Dollars ($1,000,000). A statement on an insurance certificate will not be accepted in lieu of the actual additional insured endorsement.
E. Workers’ Compensation Insurance
The CONSULTANT shall provide such workers’ compensation insurance as required by the Labor Code of the State of California in the amount of the statutory limit, including employer’s liability insurance with a minimum limit of One
Million Dollars ($1,000,000) per occurrence. Such workers’ compensation insurance shall be endorsed to provide for a waiver of subrogation in favor of OC
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SAN. A statement on an insurance certificate will not be accepted in lieu of the actual endorsements unless the insurance carrier is State of California Insurance
Fund and the identifier “SCIF” and endorsement numbers 2570 and 2065 are referenced on the certificate of insurance. If an exposure to Jones Act liability may exist, the insurance required herein shall include coverage for Jones Act
claims. F. Errors and Omissions/Professional Liability
The CONSULTANT shall maintain in full force and effect, throughout the term of this Agreement, standard industry form professional negligence errors and
omissions insurance coverage in an amount of not less than Two Million Dollars ($2,000,000) with limits in accordance with the provisions of this paragraph. If the policy of insurance is written on a “claims made” basis, said policy shall be continued in full force and effect at all times during the term of this Agreement, and for a period of 5 years from the date of the completion of the services hereunder. In the event of termination of said policy during this period, the CONSULTANT
shall obtain continuing insurance coverage for the prior acts or omissions of the CONSULTANT during the course of performing services under the term of this Agreement. Said coverage shall be evidenced by either a new policy evidencing
no gap in coverage or by separate extended “tail” coverage with the present or new carrier.
In the event the present policy of insurance is written on an “occurrence” basis, said policy shall be continued in full force and effect during the term of this Agreement or until completion of the services provided for in this Agreement,
whichever is later. In the event of termination of said policy during this period, new coverage shall be obtained for the required period to insure for the prior acts of the CONSULTANT during the course of performing services under the term of
this Agreement. The CONSULTANT shall provide to OC SAN a certificate of insurance in a form acceptable to OC SAN indicating the deductible or self-retention amounts and
the expiration date of said policy and shall provide renewal certificates not less than 10 days prior to the expiration of each policy term. G. Proof of Coverage The CONSULTANT shall furnish OC SAN with original certificates and amendatory endorsements effecting coverage. Said policies and endorsements shall conform to the requirements herein stated. All certificates and
endorsements are to be received and approved by OC SAN before work commences. OC SAN reserves the right to require, at any time, redacted copies of all required insurance policies, including endorsements, effecting the coverage
required. The following are approved forms that must be submitted as proof of coverage:
• Certificate of Insurance ACORD Form 25 or other equivalent certificate of insurance form
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• Additional Insurance (General Liability)
The combination of (ISO Forms) CG 20 10 and CG 20 37
All other additional insured endorsements must be submitted for approval by OC SAN, and OC SAN
may reject alternatives that provide different or less coverage to OC SAN.
• Additional Insured (Automobile Liability)
Submit endorsement provided by carrier for OC SAN approval.
• Waiver of Subrogation Submit workers’ compensation waiver of subrogation endorsement provided by carrier for OC SAN approval.
• Cancellation Notice No endorsement is required. However, the CONSULTANT is responsible for notifying OC SAN of any pending or actual insurance policy cancellation, as described in Article I. Cancellation
and Policy Change Notice, below.
H. Cancellation and Policy Change Notice
The CONSULTANT is required to notify OC SAN in writing of any insurance
cancellation notice it receives or other knowledge of pending or actual insurance
policy cancellation within 2 working days of receipt of such notice or acquisition of
such knowledge. Additionally, the CONSULTANT is required to notify OC SAN in
writing of any material change in the terms of insurance, including reduction in
coverage or increase in deductible/SIR, within 2 working days of receipt of such
notice or knowledge of same.
Said notices shall be mailed to OC SAN at:
ORANGE COUNTY SANITATION DISTRICT
18480 Bandilier Circle
Fountain Valley, CA 92708
Attention: Contracts, Purchasing & Materials Management Division
I. Primary Insurance
The general and automobile liability policies shall contain a “Primary and Non Contributory” clause. Any other insurance maintained by OC SAN shall be excess and not contributing with the insurance provided by the CONSULTANT. J. Separation of Insured
The general and automobile liability policies shall contain a “Separation of Insureds” clause.
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K. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it limit the indemnification provision contained in this Agreement, or the extent to which the CONSULTANT may be held responsible for payment of damages to
persons or property. L. Deductibles and Self-Insured Retentions
Any deductible and/or self-insured retention must be declared to OC SAN on the certificate of insurance. All deductibles and/or self-insured retentions require
approval by OC SAN. M. Defense Costs The general and automobile liability policies shall have a provision that defense costs for all insureds and additional insureds are paid in addition to and do not deplete any policy limits.
N. Subconsultants The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in amounts and types reasonably sufficient to deal with the risk of loss involving the Subconsultant’s operations and work.
O. Limits Are Minimums
If the CONSULTANT maintains higher limits than any minimums shown above, then OC SAN requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
9. SCOPE CHANGES In the event of a change in the Scope of Work or other terms in the Agreement, as requested by OC SAN, the Parties hereto shall execute an Amendment to this Agreement setting forth with particularity all terms of the new Agreement, including, but
not limited to, any additional CONSULTANT's fees. The CONSULTANT hereby agrees to use any and all procedures, programs, and systems required by OC SAN to process and execute such Amendment(s), including, but not limited to, computer programs and systems.
10. PROJECT TEAM AND SUBCONSULTANTS
The CONSULTANT shall provide to OC SAN, prior to execution of this Agreement, the names and full description of all Subconsultants and the CONSULTANT’s project team members anticipated to be used on this project under this Agreement by the CONSULTANT. The CONSULTANT shall include a description of the work and services to be done by each Subconsultant and each of the CONSULTANT’s project team
members. The CONSULTANT shall include the respective compensation amounts for
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the CONSULTANT and each Subconsultant, broken down as indicated in Section 2- COMPENSATION.
There shall be no substitution of the listed Subconsultants and the CONSULTANT’s project team members without prior written approval by OC SAN.
11. ENGINEERING REGISTRATION
The CONSULTANT's personnel and Subconsultants are comprised of registered engineers and a staff of specialists and draftsmen in each department. The firm itself is not a registered engineer, but represents and agrees that wherever, in the performance
of this Agreement, the services of a registered engineer is required, such services hereunder will be performed under the direct supervision of registered engineers who are registered in the State of California.
12. AUDIT PROVISIONS.
A. OC SAN retains the reasonable right to access, review, examine, and audit, any
and all books, records, documents, and any other evidence of procedures and practices that OC SAN determines are necessary to discover and verify that the CONSULTANT is in compliance with all requirements under this Agreement.
The CONSULTANT shall include OC SAN’s right as described above, in any and all of their subcontracts, and shall ensure that these rights are binding upon all Subconsultants.
B. OC SAN retains the right to examine the CONSULTANT’s books, records, documents and any other evidence of procedures and practices that OC SAN
determines are necessary to discover and verify all direct and indirect costs, of whatever nature, which are claimed to have been incurred, or anticipated to be incurred or to ensure the CONSULTANT’s compliance with all requirements under this Agreement during the term of this Agreement and for a period of 3 years after its termination. C. The CONSULTANT shall maintain complete and accurate records in accordance with generally accepted industry standard practices and OC SAN’s policy. The CONSULTANT shall make available to OC SAN for review and audit, all project related accounting records and documents, and any other financial data within 15 days after receipt of notice from OC SAN. Upon OC SAN’s request, the
CONSULTANT shall submit exact duplicates of originals of all requested records to OC SAN. If an audit is performed, the CONSULTANT shall ensure that a qualified employee of the CONSULTANT will be available to assist OC SAN’s
auditor in obtaining all project related accounting records and documents, and any other financial data.
13. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the Parties hereto is that of an independent contractor and nothing herein shall be deemed to transform the CONSULTANT, its staff, independent contractors, or Subconsultants into employees of OC SAN. The CONSULTANT’s staff performing services under the Agreement shall at all times be
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employees and/or independent contractors of the CONSULTANT. The CONSULTANT shall monitor and control its staff and pay wages, salaries, and other amounts due
directly to its staff in connection with the Agreement. The CONSULTANT shall be responsible for hiring, review, and termination of its staff and shall be accountable for all reports and obligations respecting them, such as social security, income tax withholding,
unemployment compensation, workers’ compensation and similar matters.
14. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of
this Agreement, or changes thereto, shall be effected by delivery of said notices in person or by depositing said notices in the U.S. mail, registered or certified mail, return receipt requested, postage prepaid and addressed as follows:
ORANGE COUNTY SANITATION DISTRICT 18480 Bandilier Circle Fountain Valley, CA 92708 Attention: Larry Roberson, Senior Contracts Administrator Copy: Omeed Pour, Project Manager
HDR ENGINEERING, INC. 3220 El Camino Real, Suite 200
Irvine, CA 92602 Attention: Anna Lantin, Vice President Copy: Stephen Beppler, Project Manager
All communication regarding the Scope of Work, will be addressed to the Project Manager. Direction from other OC SAN staff must be approved in writing by OC SAN’s
Project Manager prior to action by the CONSULTANT.
15. TERMINATION
OC SAN may terminate this Agreement at any time, without cause, upon giving 30 days written notice to the CONSULTANT. OC SAN may also terminate this Agreement for cause but only after providing CONSULTANT written notice of the breach and a period of 10 days to cure. In the event of such termination, the CONSULTANT shall be entitled to compensation for work performed on a prorated basis through and including the effective date of termination.
The CONSULTANT shall be permitted to terminate this Agreement upon 30 days written notice only if the CONSULTANT is not compensated for billed amounts in accordance with the provisions of this Agreement, when the same are due.
Notice of termination shall be mailed to OC SAN at the address listed in Section 14 - NOTICES.
16. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this project shall become the property of OC SAN upon the termination or completion of the work. The CONSULTANT agrees to
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furnish to OC SAN copies of all memoranda, correspondence, electronic materials, computation and study materials in its files pertaining to the work described in this
Agreement, which is requested in writing by OC SAN.
17. COMPLIANCE
A. Labor
The CONSULTANT certifies by the execution of this Agreement that it pays employees not less than the minimum wage as defined by law, and that it does
not discriminate in its employment with regard to race, color, religion, sex or national origin; that it is in compliance with all federal, state and local directives and executive orders regarding non-discrimination in employment; and that it agrees to demonstrate positively and aggressively the principle of equal opportunity in employment.
B. Air Pollution The CONSULTANT and its Subconsultants and subcontractors shall comply with all applicable federal, state and local air pollution control laws and regulations. C. Iran Contracting Act
The CONSULTANT and its Subconsultants and subcontractors shall comply with the Iran Contracting Act of 2010 (Public Contract Code sections 2200-2208).
D. California Air Resources Board Mobile Source Regulations
The CONSULTANT and its Subconsultants and subcontractors shall comply with the following California Air Resources Board Mobile Source Regulations:
• Advanced Clean Fleet (ACF): 13 CCR 2013-2013.4; 13 CCR 2015-2015.6
• Truck & Bus Regulation (T&B): 13 CCR 2025
• Clean Truck Check (CTC): 13 CCR 2195-2199.1
• Off-Road Diesel Amendments (ORD): 13 CCR 2449-2449.2 18. AGREEMENT EXECUTION AUTHORIZATION
Both OC SAN and the CONSULTANT do covenant that each individual executing this document by and on behalf of each Party is a person duly authorized to execute this
Agreement for that Party.
19. DISPUTE RESOLUTION
In the event of a dispute arising between the Parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service (“JAMS”), or similar organization or entity conducting alternate dispute resolution services.
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20. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute
Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the prevailing Party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which he may be entitled.
21. WARRANTY
The CONSULTANT shall perform its services in accordance with generally accepted industry and professional standards. If, within the 12-month period following completion of its services, OC SAN informs the CONSULTANT that any part of the services fails to meet those standards, the CONSULTANT shall, within the time prescribed by OC SAN, take all such actions as are necessary to correct or complete the noted deficiency(ies).
22. INDEMNIFICATION
To the fullest extent permitted by law, the CONSULTANT shall indemnify, defend (at the CONSULTANT’s sole cost and expense and with legal counsel approved by OC SAN, which approval shall not be unreasonably withheld), protect and hold harmless OC SAN
and all of OC SAN’s officers, directors, employees, and agents (collectively the “Indemnified Parties”), from and against any and all claims, damages, liabilities, causes of action, suits, arbitration awards, losses, judgments, fines, penalties, costs and
expenses (including, without limitation, attorneys’ fees, disbursements and court costs, and all other professional, expert or CONSULTANT’s fees and costs and OC SAN’s general and administrative expenses; individually, a “Claim”; collectively, “Claims”) which
may arise from or are in any manner related, directly or indirectly, to any work performed, or any operations, activities, or services provided by the CONSULTANT in carrying out its obligations under this Agreement to the extent of the negligent, recklessness and/or willful misconduct of the CONSULTANT, its principals, officers, agents, employees, the CONSULTANT’s suppliers, the CONSULTANT, Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of them, regardless of any contributing negligence or strict liability of an Indemnified Party. Notwithstanding the foregoing, nothing herein shall be construed to require the CONSULTANT to
indemnify the Indemnified Parties from any Claim to the extent arising from: (A) the active negligence or willful misconduct of the Indemnified Parties; or
(B) a natural disaster or other act of God, such as an earthquake; or
(C) the independent action of a third party who is neither one of the Indemnified Parties nor the CONSULTANT, nor its principal, officer, agent, employee, nor the CONSULTANT’s supplier, the CONSULTANT, Subconsultant, subcontractor, nor
anyone employed directly or indirectly by any of them. Exceptions (A) through (B) above shall not apply, and the CONSULTANT shall, to the fullest extent permitted by law, indemnify the Indemnified Parties, from Claims arising from more than one cause if any such cause taken alone would otherwise result in the obligation to indemnify hereunder.
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The CONSULTANT’s liability for indemnification hereunder is in addition to any liability the CONSULTANT may have to OC SAN for a breach by the CONSULTANT of any of
the provisions of this Agreement. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit the CONSULTANT’s indemnification obligation or other liability hereunder. The terms of this
Agreement are contractual and the result of negotiation between the Parties hereto. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party,
shall not be employed in the interpretation of this Agreement.
23. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the duty to indemnify and such duty to defend shall exist regardless of any ultimate liability of the CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense obligation shall arise immediately upon presentation of a Claim by any person if, without regard to the merit of the Claim, such Claim could potentially result in an obligation to indemnify one or more Indemnified Parties, and upon written notice of such Claim being provided to the CONSULTANT. Payment to the CONSULTANT by any Indemnified Party or the payment or advance of defense costs by any Indemnified Party shall not be a condition precedent to enforcing such Indemnified Party’s rights to indemnification
hereunder. In the event a final judgment, arbitration, award, order, settlement, or other final resolution expressly determines that the Claim did not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT, to
any extent, then OC SAN will reimburse the CONSULTANT for the reasonable costs of defending the Indemnified Parties against such claims.
If CONSULTANT’s obligation to defend, indemnify, and/or hold harmless arises out of
CONSULTANT’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, CONSULTANT’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT, and, upon CONSULTANT obtaining a final adjudication by a court of competent jurisdiction, CONSULTANT’s liability for such claim, including the cost to defend, shall not exceed the CONSULTANT’s proportionate percentage of fault. The CONSULTANT’s indemnification obligation hereunder shall survive the expiration or earlier termination of this Agreement until such time as action against the Indemnified
Parties for such matter indemnified hereunder is fully and finally barred by the applicable statute of limitations.
24. COMPLIANCE WITH OC SAN POLICIES AND PROCEDURES The CONSULTANT shall comply with all OC SAN policies and procedures including the Contractor Safety Standards, as applicable, all of which may be amended from time to
time.
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25. CLOSEOUT
When OC SAN determines that all work authorized under the Agreement is fully
complete and that OC SAN requires no further work from the CONSULTANT, or the Agreement is otherwise terminated or expires in accordance with the terms of the Agreement, OC SAN shall give the CONSULTANT written notice that the Agreement will
be closed out. The CONSULTANT shall submit all outstanding billings, work submittals, deliverables, reports or similarly related documents as required under the Agreement within 30 days of receipt of notice of Agreement closeout.
Upon receipt of the CONSULTANT’s submittals, OC SAN shall commence a closeout audit of the Agreement and will either: i. Give the CONSULTANT a final Agreement Acceptance: or ii. Advise the CONSULTANT in writing of any outstanding item or items which must be furnished, completed, or corrected at the CONSULTANT’s cost. The CONSULTANT shall be required to provide adequate resources to fully support any administrative closeout efforts identified in the Agreement. Such support must be
provided within the timeframe requested by OC SAN. Notwithstanding the final Agreement acceptance, the CONSULTANT will not be relieved
of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to complete any portions of the work, the non-completion of which were not disclosed to OC SAN (regardless of whether such nondisclosures were fraudulent, negligent, or
otherwise), and the CONSULTANT shall remain obligated under all those provisions of the Agreement which expressly or by their nature extend beyond and survive final Agreement Acceptance.
Any failure by OC SAN to reject the work or to reject the CONSULTANT’s request for final Agreement Acceptance as set forth above shall not be deemed to be acceptance of the work by OC SAN for any purpose nor imply acceptance of, or Agreement with, the CONSULTANT’s request for final Agreement Acceptance.
26. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement between the Parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
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IN WITNESS WHEREOF, this Agreement has been executed in the name of OC SAN and the CONSULTANT by their respective duly authorized officers as of the day and year first written
above. CONSULTANT: HDR ENGINEERING, INC.
By _______________________________ _________________ Date __________________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By _______________________________ _________________
Ryan P. Gallagher Date
Board Chairman
By _______________________________ _________________
Kelly A. Lore Date Clerk of the Board
By _______________________________ _________________ Kevin Work Date
Purchasing & Contracts Manager
Attachments: Attachment “A” – Scope of Work Attachment “B” – Labor Hour Matrix Attachment “C” – Not Attached Attachment “D” – Allowable Direct Costs Attachment “E” – Fee Proposal Attachment “F” – Not Used Attachment “G” – Not Attached Attachment “H” – Not Used
Attachment “I” – Cost Matrix and Summary Attachment “J” – Not Attached Attachment “K” – Minor Subconsultant Hourly Rate Schedule
Attachment “L” – Contractor Safety Standards Attachment “M” – Not Attached Attachment “N” – Not Attached LDR:tk
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ATTACHMENT "A"
SCOPE OF WORK
Utility Water Planning Study at Plant Nos. 1 and 2
Project No. PS23-05
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TABLE OF CONTENTS
I. SUMMARY .......................................................................................................................................... 3
II. BACKGROUND, GENERAL PROJECT DESCRIPTION, AND OBJECTIVES ...................... 3
BACKGROUND ........................................................................................................................... 3
GENERAL PROJECT DESCRIPTION .................................................................................. 12
III. PROJECT SCHEDULE ................................................................................................................... 12
IV. PROJECT EXECUTION ................................................................................................................ 13
Task 1 – City Water Pump Station at Plant No. 1 ................................................................... 13
Task 1.1 – Collect Data and Review Documentation ...................................................... 14
Task 1.2 – Site Investigations and Assessments ............................................................. 14
Task 1.3 – PUMP Performance Test – NOT USED ....................................................... 15
Task 1.4 – Hydraulic Modeling ....................................................................................... 16
Task 1.5 – Evaluation of Alternatives ............................................................................. 17
Task 1.6 – Conceptual Drawings .................................................................................... 18
Task 1.7 - Temporary Potable Water Fixtures ................................................................ 18
Task 2 – City Water Pump Station at Plant No. 2 ................................................................... 18
Task 2.1 to 2.6 – City Water Pump Station at Plant No. 2 .............................................. 19
Task 3 – Plant Water Pump Station at Plant No. 1 ................................................................. 19
Task 3.1 to 3.6 – Plant Water Pump Station at Plant No. 1 ............................................. 19
Task 4 – Final Report ................................................................................................................. 19
Task 5 - Project Management ................................................................................................... 19
Task 5.1 – Project Management Progress Meetings ....................................................... 19
Task 5.2 – Project Schedule ............................................................................................ 20
Task 5.3 – Project Logs ................................................................................................... 20
Task 5.4 – Progress Report Emails ................................................................................. 21
Task 5.5 – Project Invoices ............................................................................................. 21
Task 6 – Meetings And Workshops .......................................................................................... 22
Task 7 - Quality Control ............................................................................................................ 23
V. GENERAL REQUIREMENTS ........................................................................................................ 23
GENERAL .................................................................................................................................. 23
VI. STAFF ASSISTANCE ...................................................................................................................... 25
EXHIBITS: .............................................................................................................................................. 25
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I. SUMMARY
This Scope of Work (SOW) requests engineering services to evaluate and make
recommendations for the City Water Pump Stations (CWPS) at Reclamation Plant Nos. 1 and
2, as well as the Plant Water Pump Station (PWPS) at Plant No. 1.
II. BACKGROUND, GENERAL PROJECT DESCRIPTION, AND
OBJECTIVES
BACKGROUND
The Orange County Sanitation District (OC SAN) utilizes various water systems for different
purposes throughout the plants. The plant water (PW) system is sourced from secondary
effluent. The secondary effluent is disinfected with sodium hypochlorite and filtered through
coarse filters (strainers) before being supplied as plant water. Plant water is used for a variety
of process applications – seal water, wash-down, cooling, and process supply.
The domestic (potable) water system is provided by the local city jurisdiction (City of Fountain
Valley for Plant No. 1 and City of Huntington Beach for Plant No. 2). An air gap tank, as
required by state law, is used to keep the incoming potable water supply isolated from onsite
usage throughout the plants.
The domestic water serves two purposes: potable water and industrial water applications.
Typical uses for potable water include fire protection, emergency shower and eye-wash
stations, kitchen facilities, and restrooms. Typical uses for industrial water include chemical and
polymer mixing, boiler makeup water, etc. Industrial water is isolated from the potable portions
of the domestic water by utilizing onsite backflow prevention devices at each feed. Table 1
provides a summary of water usages for each system.
Usage 1 Potable Industrial 2 Plant Water
Potable Uses (sink faucets, toilets) X
Eyewashes, Safety Showers X
Fire Hydrants X
Irrigation X
(North of
Perimeter Road)
Boiler Makeup Water X
Hot Water Loop X
Polymer Mixing X
Pump Seals X
CENGEN Cooling X
Scrubbers X
Digester Gas Compressor Cooling X
Scum Sprays X
Chemical Mixing X
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Centrifuges X
1 Plant No. 2 has primarily the same usages for industrial water. No changes for potable water.
2 Industrial water feeds through a backflow prevention device before discharge into process areas.
Table 1 Water Usages by System
City Water Pump Station at Plant No. 1
The CWPS at Plant No.1 was built in 1989 (then upgraded in 1992 under Project P1-34-1 and
in 1995 under Project P1-38-5) and is located adjacent to the Plant No. 1 main entrance on
Ellis Avenue, in Fountain Valley. Potable water is supplied by the City of Fountain Valley’s 16”
water main located along Ellis Avenue. The CWPS consists of seven horizontal split case
double suction centrifugal pumps (two-125hp high flow @2200gpm, 3-30hp medium flow
@320gpm, 2-15hp low flow jockey @90gpm). The original CWPS was designed to meet a
peak pumping capacity of 3400-gpm (at operating pressure of 80psi). However, actual flow
rates were measured to be 2100 gpm due to flow restrictions at the control valve used to
modulate flows into the air gap tanks.
A hydropneumatics tank (3,700 gal) is used to store water, maintain the pipe network pressure
between 65-80psi, and protect the pipe network.
Existing power distribution is provided by 480V switchgear located near the CWPS that feeds
two 480V motor control centers (MCC)s located in the electrical room within the CWPS.
The medium and high flow pumps are controlled by variable frequency drives (VFD)s while the
jockey pumps are operated with constant speed starters. A local programmable logic controller
(PLC), connected to the plantwide SCADA, is used to control the pump sequence based on
flow and pressure levels.
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Figure 1 - Schematic of Plant No. 1 CWPS Green line denotes industrial flow.
Light blue is potable flow.
Figure 2 - 6400-Gallon Air Gap Tank Inside the CWPS at Plant No. 1 The second
tank (3000-gallon) is not shown.
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Figure 3 - High Flow and Medium Flow Pumps at Plant No. 1 CWPS
City Water Pump Station at Plant No. 2
The CWPS at Plant No.2 was built in 1995 (under project P2-46) and is located adjacent to the
Plant No. 2 main entrance on Brookhurst Street in Huntington Beach. Potable water is provided
by the City of Huntington Beach’s 16” water main located along Brookhurst Street. The CWPS
consists of seven horizontal end suction centrifugal pumps (two-150HP high-flow @90gpm,
three-30HP medium flow @350gpm, and two-10HP jockey pumps @2250gpm). The original
CWPS was designed to meet a peak pumping capacity of 3600gpm. However, when the lead
and lag 150-hp pumps are both running the peak flow rate becomes 4500gpm to meet fire flow
demands.
Existing power distribution is provided by 480V switchgear located near the CWPS that feeds
two 480V MCCs located in the electrical room within the CWPS. Surge arrestors are used to
minimize water hammer conditions and to maintain constant system pressure.
The medium and high flow pumps are controlled by VFDs while the jockey pumps are operated
with constant speed starters. A local PLC, connected to the plantwide SCADA, is used to
control the pump sequence based on flow and pressure levels.
The CWPS do not work in conjunction with one another and should be considered to operate
separately from one another.
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Figure 4 - Mechanical Plan for Plant No. 2 CWPS
Figure 5 - High Flow and Medium Flow Pumps at Plant No. 2 CWPS
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Figure 6 - Two 13,000-Gallon Air Gap Tanks at Plant No. 1 CWPS
Plant Water Pump Station at Plant No.1
The PWPS at Plant No.1 was built in 1989 (under P1-34-2 and upgraded in 2010 under J-109)
and is located in the southeastern corner of the plant adjacent to the secondary clarifiers. The
pumps, equipment pads, suction and discharge piping are all located in a room below ground
level (accessible through Tunnel 21 and Power Building (PB) 6) and an equipment hatch to the
pump room is available for maintenance.
The PWPS receives secondary effluent flows from the secondary clarifiers and discharges the
effluent through strainers before distribution into the plant system. The strainers are located at
ground level above the pump room, which is in the basement. Backwash from the strainers is
drained into the Primary Effluent Pump Station (PEPS).
The PWPS consists of four horizontal split case, double suction centrifugal pumps (4-400hp
@3900gpm), 3 basket strainers, and a disinfection system. The PWPS was designed to meet a
peak pumping capacity of 14,600-gpm at 125psi (J-109 TM3A).
Existing power distribution to the 400hp pumps is provided by 480V switchgear located in PB 6
adjacent to the PWPS. The pumps are controlled by VFDs. In addition, two 480V MCCs
located in the electrical room within the PWPS feed ancillary equipment.
The PWPS at Plant No. 2 is currently under construction and is not part of this study.
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Figure 7 - Schematic for PWPS
Figure 8 - PWPS Strainers
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As the treatment plants increased in service area and quantity of wastewater treated, the focus
has been on maintaining the pump stations (both CWPS and PWPS) to keep them in service
without significant upgrades or development to meet current or future demands. Vulnerabilities
have been identified over the years and will require major capital efforts to improve reliability
and performance. They include:
• The pump stations were originally designed for a hydraulic system and design flows that
have changed since their construction. For example, several large capital projects have
come online within the past decade and new projects are currently in construction to
upgrade the processes (P1-105 Headwork Improvements at Plant No. 1; and P2-92 Sludge
Dewatering and P2-98A Primary Clarifiers at Plant No. 2). Efficiency and capacity has most
likely been lost. The PWPS has been in operation for approximately 15 years since its last
upgrade. The CWPS (both plants) have been in operation for approximately 30 years since
their last upgrade.
• The PWPS (at Plant No. 1) has experienced significant pump downtime which has
impacted the plant processes. Pumps are frequently removed from service to rebuild them.
Premature impeller failure and pump leaks are not uncommon.
• The reclaimed water system is often relied upon to meet process demands during planned
outages for the PWPS. Reclaimed water is sourced from outside the plant and is more
expensive to use compared to plant water. Maintaining the plant water feed is highly
desirable from an economic standpoint given that plant water is generated from the plant
treatment process. Expanding the plant water feed source to include effluent from
Secondary Clarifiers Nos. 27-34 should be considered. Refer to Figure 9 above.
Figure 9 - Pump Room of PWPS
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Figure 10 - Secondary Clarifiers Nos. 1-26 (odd) currently feed into the PWPS.
• Staff does not have adequate safeguards in place when the potable water system requires
extended outages involving the CWPS (Plant Nos. 1 and 2). Shutdowns for routine
equipment maintenance impacts services to process areas, fire protection, and emergency
fixtures (e.g. eyewash stations are unavailable during potable water system outages). Lack
of reliability and consistency for extended periods of time make outages difficult to plan for
and must be scheduled several weeks ahead of time.
• The PWPS and strainers are not easily accessible for maintenance. The strainers are
underneath the platform and difficult to reach. Staff will use at least two cranes (spider
crane and telescopic crane) to remove pumps from the basement.
• A plant water study was recently completed for Plant No. 1. OC SAN is considering water
quality improvements recommended by the PS20-09 Final Study Report.
• OC SAN is currently transitioning to a new plantwide SCADA system using ABB controllers.
The current PLC and remote inputs /outputs (RIO) panels use Modicon based IO modules
for controls. The study will consider upgrading the pump stations to the new network
communication system.
• Lack of compliance with current OC SAN design requirement (all disciplines).
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• Accessibility and safety were not designed into the pump stations. For example, the bridge
crane for the PWPS is not accessible to the pump equipment inside the basement. The
CWPS (both plants) does not have an internal bridge crane for maintenance usage.
Additional technical information for the pump stations is available in the Exhibits of this SOW.
GENERAL PROJECT DESCRIPTION
The objective of this study is to provide a Final Report with recommendations to either
rehabilitate or replace the pump stations such that the improvements will provide safe, reliable,
and maintainable facilities for another 20 years or more.
The study will evaluate multiple disciplines for improvement including mechanical, structural,
architectural, heating, ventilation and air conditioning (HVAC), and plumbing. Electrical,
instrumentation and controls, and ancillary systems (security, safety) are also part of this study.
Geotechnical, seismic, and pipeline network (outside the area of the pump stations) are
excluded from this study. Reclaimed water systems are also excluded from this study.
The study also seeks recommendations to procure (or rent) portable, self-contained facilities
(e.g. emergency eyewash and showers, restrooms) that could be used during extended outage
periods. Currently, potable water system outages occur between Friday and Monday mornings.
Conceptual designs for feasible alternatives will be developed to supplement the tasks. A
lifecycle cost analysis will be required to validate OC SAN’s decision-making process.
The study will also examine if other issues are present at the pump stations that should be
evaluated to keep the pump stations operating in a reliable and efficient manner.
III. PROJECT SCHEDULE
Table 2 below lists the time frames associated with each major project deliverable and
with OC SAN’s review and approval of those deliverables. The CONSULTANT shall comply
with the deadlines indicated in this table.
Table 2 – Project Milestones and Deadlines
MILESTONE DEADLINE
Kickoff Meeting The kickoff meeting will be scheduled to
coincide with the Project Notice to Proceed
(NTP).
Submit Draft Technical Memorandum 1
(TM 1)
120 workdays from the Project NTP.
OC SAN Review
of Draft TM 1
15 workdays from receipt of Draft TM 1
Submit Draft Technical Memorandum 2
(TM 2)
40 workdays from receipt of OC SAN
comments on Draft TM 1.
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Table 2 – Project Milestones and Deadlines
MILESTONE DEADLINE
OC SAN Review
of Draft TM 2
15 workdays from receipt of Draft TM 2
Submit Draft Technical Memorandum 3
(TM 3)
40 workdays from receipt of OC SAN
comments on Draft TM 2.
OC SAN Review
of Draft TM 3
15 workdays from receipt of Draft TM 3
Submit Draft Project Report 25 workdays from receipt of OC SAN
comments on Draft TM 3.
OC SAN Review
of Draft Project Report
20 workdays from receipt of Draft Project
Report
Submit Final Project Report 20 workdays from receipt of OC SAN
comments on Draft Project Report.
OC SAN Review
of Final Project Report
15 workdays from receipt of Final Project
Report
Submit Final Project Report 10 workdays from receipt of OC SAN
comments on Final Project Report.
Total 335 workdays
OC SAN will consider an alternative CONSULTANT-proposed schedule provided it is
consistent with OC SAN resources and schedule constraints and adds value to OC SAN.
IV. PROJECT EXECUTION
TASK 1 – CITY WATER PUMP STATION AT PLANT NO. 1
Major Deliverable:
• Summarize findings and recommendations for all subtasks outlined below into a
Technical Memorandum 1 (TM 1). Supporting documentation (photos, videos,
appendices, data sheets, etc.) will be included. Provide TM 1 in searchable PDF format
with bookmarks.
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TASK 1.1 – COLLECT DATA AND REVIEW DOCUMENTATION
The CONSULTANT shall gather information and review all applicable documents (refer to the
Exhibits of this SOW) including:
• Record Drawings from P1-34-1, P1-38-5, P2-46, J-109
• J-109 TM3A. Upgrades to the PWPS at Plant No. 1 are described, as well as
process flow demands.
• GIS Maps. Piping networks are shown for plant and potable water systems.
• 2017 Facilities Master Plan.
• 2009 Potable Water Assessment at Plant No. 1.
• PS20-09 TM 4. Results of the Plant Water Quality Study at Plant No. 1.
• PS15-06 – Seismic Recommendations
• Interviews with OC SAN Operations and Maintenance (O&M) staff
The information provided shall be used for planning and executing the work as part of the study
and should not be relied upon to prepare the final recommendations. Information not included
in the Exhibits will be made available after NTP.
TASK 1.2 – SITE INVESTIGATIONS AND ASSESSMENTS
A comprehensive condition assessment will be made for the CWPS. The assessments will be
completed to identify current conditions of the CWPS equipment and components, investigate
deficiencies, and make recommendations to repair, rehabilitate, or replace. OC SAN staff must
be onsite during all site visits.
Key objectives include:
• Perform thorough investigations of the CWPS from all technical disciplines
• Identify signs of wear, damage, or deterioration (corrosion)
• Assess the performance and reliability of the CWPS
• Evaluate the accessibility of equipment and compliance with OC San Engineering
Design Guidelines
• Identify potential safety hazards and compliance with safety regulations
• Documentation of existing CWPS conditions using video, photographs,
sketches/drawings
For the mechanical assessments, non-destructive testing methods such as ultrasound
thickness testing will be considered, in addition to visual inspections for detection of defects,
leaks, and corrosion.
Structural condition assessment will be done by visual inspections only. Concrete cores are not
anticipated for this effort.
For the electrical assessments, the CONSULTANT will perform visual inspections for all power,
control and signal wiring, conduits, MCCs, grounding and ancillary devices. Assessments will
also include an evaluation of current electrical capabilities to determine if additional electrical
capacity/equipment is required in case normal equipment is taken down for maintenance.
Emergency backup equipment shall also be considered in this effort.
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For the instrumentation and controls, evaluate the current Modicon based controllers (PLC and
RIO) from the standpoint of upgrading to OC SAN’s current preferred vendor, ABB. Evaluate
current networking equipment to support future plantwide SCADA system.
For the site assessment, perform a visual inspection of the site surrounding the CWPS to
consider the need for grading, paving and drainage improvements. Positive surface drainage
for stormwater runoff will be evaluated for conveyance away from the CWPS. Surface water
should not be allowed to pond adjacent to the CWPS. Topographic survey is not part of this
study.
Prior to starting the work, a work plan for the assessments will be developed and submitted to
define the field activities involved, including tests and measurements to take, safety
requirements, outage and lock-out / tag-out (LOTO) coordination with OC SAN staff
(mechanical and electrical), schedule and sequence of activities, and roles for each team
member.
Deliverables:
• Kickoff meeting for assessments
• Work plan of assessments
• Detailed report of findings from condition assessments, including condition ratings and
remaining useful life estimates
TASK 1.3 – PUMP PERFORMANCE TEST – NOT USED
The CONSULTANT is to assume pumps will be replaced in a future project. Hours for
conducting a pump performance test will be allocated as an optional task for future
consideration.
Pump performance tests will be carried out to verify actual output of the existing centrifugal
pumps and prepare a comprehensive report describing results and analysis and potential
failure modes. Net positive suction head (NPSH) testing will be conducted by suction valve
throttling method. Hydraulic Institute standards will be used as a reference to define acceptable
test procedures, data collection methods, and analysis.
Key objectives include:
• Conduct onsite pump tests and inspections including performance, NPSH, and
mechanical tests according to American National Standards Institute (ANSI) /HI 14.6
standards including its appendices
• Collect pump data to formulate calculations and plot performance curves to help
understand pump operating characteristics. NPSH, flow, and head curves should be
expected at a minimum
• Verify if existing pumps are operating at an appropriate NPSH margin according to
ANSHI/HI 9.6 guidelines
• Identify pump deficiencies and their causes
• Prepare an evaluation of the pump’s hydraulic performance in a report
• Provide recommendations on how deficiencies may be corrected
It is recognized that performing on-site pump tests are not intended to match factory testing
done at the manufacturer’s site. The CONSULTANT will advise OC SAN on what are
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acceptable tolerances and when deviations will need corrections. Design criteria will be
established for the rated flows during development of test procedures.
The CONSULTANT shall provide calibrated test equipment and instruments prior to start of
tests.
Prior to starting the work, a work plan will be developed and submitted for review to describe
pump test procedures, safety considerations, schedule and sequence of activities, outage and
LOTO coordination with OC SAN staff, safety requirements, and roles of each team member.
Deliverables:
• Kickoff meeting to discuss pump tests
• Work plan
• Pump evaluation report
TASK 1.4 – HYDRAULIC MODELING
Develop a hydraulic model (model) for the CWPS. The model will be used to identify
deficiencies or constraints, evaluate pump and system performance, and make
recommendations to optimize the system performance. The model will be done under steady
state conditions.
The pipe network system does not require to be evaluated for modeling at this time.
Key objectives include:
• Develop a detailed hydraulic model of the CWPS, including all key mechanical
components such as pipes, pumps, valves, etc.
• Calibrate the model to match system behavior under different demand conditions
• Examine how the system would be impacted by future modifications or projects
The model will be built using existing drawings collected and from field investigations
conducted. Data collection efforts will include pipe characteristics such as diameter, lengths,
materials, roughness coefficients, and elevations; historical and current flow and pressure data;
pump and valve types.
The model will be calibrated to compare the model results to actual flow and pressure data.
The model should match as closely as possible simulated and recorded data.
The hydraulic analysis will simulate system performance at different operational scenarios such
as peak demand, low flow, and fire flow conditions. The analysis will also evaluate impacts due
to future water demand (refer to the Facilities Master Plan for future projects planned). Different
operating strategies (e.g. pump configurations, pressure setpoints, etc.) will be examined to
review the most effective operating mode.
Deliverables:
• Summarize the findings in a hydraulic analysis report. The report shall present modeling
methods and development, results of the hydraulic analysis, conclusions and
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recommendations. All assumptions, alternative scenarios, parameters, advantages and
disadvantages, should be presented in the report.
• Fully developed and calibrated hydraulic model of the pump station, including electronic
files in InfoWorks format
• Workshop to present findings and recommendations
TASK 1.5 – EVALUATION OF ALTERNATIVES
Develop alternatives to evaluate the need for repairs, rehabilitation, or replacement work.
OC SAN does not have a preferred alternative and will assume that the CONSULTANT will
develop the alternatives according to its own merits and using the information gathered during
the investigations outlined in this SOW.
The CONSULTANT shall develop a ranking system to assist in evaluating the alternatives. The
ranking system will take into account criteria such as:
• Accessibility to facilities
• Compliance to safety standards
• Operational and maintenance needs
• Impacts to existing operations (e.g. duration and outages necessary to carry out the
recommended work)
• Constructability
• And any other criteria deemed recommended by the CONSULTANT and agreed to by
OC SAN
If determined necessary to aid in decision making of the alternatives, the CONSULTANT shall
prepare a life cycle cost analysis (LCCA) that will be based on total cost of ownership over 20
years. The LCCA will take into account all relevant costs, including:
• Construction costs
• Professional design services costs (for the future follow-up projects)
• Operation and maintenance costs (e.g. parts, labor, power, and other applicable costs
over project lifetime)
• Recurring repair and/or replacement costs (e.g. some equipment is replaced more
frequently than others depending on usage and remaining service life), and
• Energy consumption costs
The CONSULTANT will facilitate a workshop with OC SAN to assist in the selection of three
alternatives.
Deliverables:
• List of criteria for ranking alternatives. Rankings should be clearly outlined and
weighted.
• LCCA
• Report of alternatives evaluated, including narratives for each alternative with
descriptions outlining key concepts, rationale, advantages, and disadvantages
• Workshop
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TASK 1.6 – CONCEPTUAL DRAWINGS
Develop conceptual drawings (drawings) for the preferred alternative. Drawings will be
depicted at a 10% level of detail to demonstrate the design intent and to validate the feasibility
of the design elements. Details will be limited to show only key specific dimensions. The
following types of drawings will be expected to help facilitate OC SAN’s acceptance of the most
optimal alternative:
• Process Flow Diagram.
• Conceptual Site Drawings. Depicting the project’s overall layout of the CWPS and
surrounding area, including the building footprint, pump and electrical rooms, driveways
and access roads, and major site features. Above ground utilities will be shown.
• Conceptual Pump and Electrical Room Drawings. Simplified representation of all major
mechanical components including pumps, motors, tanks, piping, and valves. All field
panels shall be shown.
• Conceptual Mechanical Plan View Drawings. Simplified representation of piping system
and equipment.
• Conceptual Sections and Elevations including depicting the exterior appearance of the
CWPS. Appropriate vertical cuts to illustrate equipment locations and proximity to other
equipment, and appropriate dimensions.
• Electrical Schematics, Single Line Diagrams, and Process and Instrument Diagrams
are not required.
For the CWPS only, the CONSULTANT shall also determine how a bypass pipe system
(piping, valves, points of connection, etc.) could be installed within the CWPS pipe network.
The current pipe network does not contain a bypass to allow OC SAN staff to divert flows for
maintenance. The existing procedure requires the entire CWPS to be taken out of service.
Deliverables:
• Conceptual drawings
TASK 1.7 - TEMPORARY POTABLE WATER FIXTURES
Develop a cost estimate for the rental costs associated with temporary potable water fixtures,
including eye showers and hand wash stations, portable bathrooms, and showers. Identify
what are the typical staffing needs during a typical weekend shift. The cost estimate will
consider staffing at Plant Nos. 1 and 2. A minimum of three vendors shall be identified for
potential procurement.
Deliverable:
• Summarize findings and recommendations
TASK 2 – CITY WATER PUMP STATION AT PLANT NO. 2
Major Deliverable:
• Summarize findings and recommendations for all subtasks into a Technical
Memorandum 2 (TM 2). Supporting documentation (photos, videos, appendices, data
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sheets, etc.) will be included. Provide TM 2 in a searchable PDF format with
bookmarks.
TASK 2.1 TO 2.6 – CITY WATER PUMP STATION AT PLANT NO. 2
Implement Tasks 2.1 through 2.6 (similar to Tasks 1.1 - 1.6 [excluding Task 1.3]), for the
CWPS at Plant No. 2.
TASK 3 – PLANT WATER PUMP STATION AT PLANT NO. 1
Major Deliverable:
• Summarize findings and recommendations for all subtasks into a Technical
Memorandum 3 (TM 3). Supporting documentation (photos, videos, appendices, data
sheets, etc.) will be included. Provide TM 3 in a searchable PDF format with
bookmarks.
TASK 3.1 TO 3.6 – PLANT WATER PUMP STATION AT PLANT NO. 1
Implement Tasks 3.1 through 3.6 (similar to Tasks 1.1 - 1.6 [excluding Task 1.3]), for the
PWPS at Plant No. 1, except as noted below.
For Task 3.5, the CONSULTANT shall assume pumps will be replaced in a future project.
Hours for conducting a pump performance test will be allocated as an optional task for future
consideration.
For Task 3.6, develop four alternatives to show the conceptual designs, which will include three
concepts focusing on a new PWPS layout. The new layouts will be prepared with a focus on
separate locations from where the existing PWPS is located. Level of detail and drawing types
will be similar to Task 1.6.
TASK 4 – FINAL REPORT
The CONSULTANT shall prepare both a draft and final Planning Study Report outlining the
findings and recommendations of the project. The report shall include information prepared for
Tasks 1 to 3.
TASK 5 - PROJECT MANAGEMENT
The CONSULTANT shall be responsible for managing the CONSULTANT’s project execution,
schedule, budget, Subconsultants, and coordination with other projects. The CONSULTANT
shall be responsible for managing all subconsultants, including the assignment of scope,
management of deliverables and schedules, reporting of progress, invoicing, and quality
control.
TASK 5.1 – PROJECT MANAGEMENT PROGRESS MEETINGS
The CONSULTANT shall prepare an agenda and conduct monthly project management
meetings with OC SAN’s Project Manager and the CONSULTANT’s Project Manager. The
purpose of the meetings will be to review the CONSULTANT’s overall project progress and
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monthly Progress Report. Other meetings shall be scheduled on an as-needed basis.
TASK 5.2 – PROJECT SCHEDULE
The CONSULTANT shall create a detailed project schedule. The schedule shall include
milestones for all dates listed in Section III – Project Schedule. The schedule shall be based
on the same work breakdown structure (WBS) used for estimating earned value as described
in “Progress Reports” below. Schedule updates shall be submitted with the monthly Progress
Report.
At a minimum, the schedule shall indicate the following:
• Projected start date and finish date for each activity
• Each project task and subtask in the WBS with predecessors and successors
• Major meetings and workshops
• Physical percent complete for each activity in the WBS, and percent complete by Phase
The CONSULTANT shall prepare planned, actual and earned value curves for the Baseline
Schedule and for monthly updates. Monthly updates shall also include Cost Performance
Index (CPI) and Schedule Performance Index (SPI) calculations.
TASK 5.3 – PROJECT LOGS
The CONSULTANT shall produce and maintain on at least a monthly basis the following logs
through the course of the project:
Project Decision Log. The Project Decision Log shall track decisions made during workshops
and meetings, and as a result of OC SAN review of deliverables. The log shall include the date
of the decision, the title of the meeting where it was made (if applicable), a description of the
decision, and a brief summary of the impacts.
Action Item Log. The Action Item Log is used to track action items generated during meetings.
Action items may only be assigned to members of the OC SAN or CONSULTANT teams. If
action is required by a different party, the action item shall be assigned to the person on the
team to track who will track the action item with that person. The Action Item Log is not
intended to include normal CONSULTANT tasks, nor to include comments on deliverables.
The Action Item Log shall include a tracking number (typically coded to the date), a date it was
created, a description of the action required, the lead person, and the date it was resolved. If
action is required by more than one person, the person who will be asked to coordinate that
action shall be listed.
Meeting Log. See Task 6 Meetings and Workshops.
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TASK 5.4 – PROGRESS REPORT EMAILS
The CONSULTANT shall submit monthly progress reports at the same time as monthly
invoices. The report will come in the form of an email, no more than 2-pages in length.. Include
the following contents:
• Work activities completed to date, in the current reporting period, and projected for the
coming month.
• A brief description of outstanding issues and their potential for impact on scope,
schedule, budget, and quality.
• Potential changes in the project scope.
• Budget status including estimates of actual costs to date, earned value, costs to
complete, and costs at completion.
• Schedule status with a description of any variances between scheduled and forecasted
milestone dates.
• A discussion of corrective actions to be taken to avoid or mitigate cases where the
project schedule is expected to be delayed.
TASK 5.5 – PROJECT INVOICES
The invoices shall document the labor hours and billing rate for each person that works on the
project. Overhead, profit, and any direct costs shall also be shown for each task. As part of
the summary section of the invoice, the CONSULTANT shall also include the following
information:
• Budget
• Current billing period invoicing
• Previous billing period “total invoiced to date”
• Budget Amount Remaining
• Current billing period “total percent invoiced to date”
• ETC for each Task & Subtask
Approval of an invoice by OC SAN requires a Progress Report for the period covered by the
invoice. Payment of an invoice will be delayed until the Progress Report is submitted.
OC SAN will provide a sample invoice structure to the CONSULTANT at the beginning of the
project.
March 2025 PS23-05 - Utility Water Planning Study at Plant Nos. 1 and 2
Page 22 of 25
TASK 6 – MEETINGS AND WORKSHOPS
The CONSULTANT shall hold meetings and workshops throughout the project to keep OC
SAN apprised of the work, review work-in-progress, share information, discuss project
submittals, present findings of technical analyses, receive and resolve comments, and obtain
decisions and direction by OC SAN staff. This task defines the major meetings and workshops
to be held by the CONSULTANT. The CONSULTANT shall prepare agendas, minutes, meeting
materials for all meetings and workshops.
The CONSULTANT shall assume the following meetings will be required during development
of the planning study.
Task Number of Meetings/
Workshops
Proposed Topics Consultant
Attendance:
N/A • One 1-hr Project
Kickoff Meeting
-- • PM, PE, Tech
leads
1-5 • Three 1-hr Meetings • Pre-inspection/workplan
meetings
• PM, PE, Tech
leads
1-5 • Twelve 1-hr
Meetings
• Focus meetings with
technical leads
• PM, PE, Tech
leads
1-5 • Three 2-hr
Workshops
• TM 1, TM 2, TM 3 • PM, PE, Tech
leads
6 • One 2-hr Workshop • Review draft report
• PM, PE, Tech
leads
6 • One 1-hr Meeting • Review OC SAN
comments on draft report
• PM, PE, Tech
leads
1-9 • Eighteen 1/2-hr
Meetings
• Meet with OC SAN
Project Manager and
Project Engineer monthly
to review progress
• PM and PE
The CONSULTANT shall transmit the minutes to the OC SAN Project Manager within three
business days of the meeting in MS Word format using OC SAN’s template, or an approved
substitution. The monthly progress meetings and focus meetings will be virtual, with all
other meetings being hybrid and/or in person, as accepted by the OC SAN Project
Manager.
A copy of all comments on project issues obtained by the CONSULTANT from OC SAN
staff without OC SAN’s Project Manager’s direct involvement shall be submitted for OC
SAN’s Project Manager’s approval within three business days of receipt.
March 2025 PS23-05 - Utility Water Planning Study at Plant Nos. 1 and 2
Page 23 of 25
TASK 7 - QUALITY CONTROL
The CONSULTANT shall be responsible for the technical adequacy and quality control of its
work. Prior to the submittal to OC SAN, each portion of a submittal shall be thoroughly
reviewed and corrected by a member of the CONSULTANT’s quality control (QC) team.
The reviewer, an independent and senior staff person outside the project team, shall attest
to their review in the form of a written affidavit outlining the submittal subject and identifying
the corrected deficiencies. Markups of the documents demonstrating the QC process shall
be provided when requested by OC SAN.
V. GENERAL REQUIREMENTS
GENERAL
Working Hours
Meetings with OC SAN staff shall be scheduled from Monday through Thursday between the
hours of 8:00 AM and 4:00 PM. The CONSULTANT’s on-site staff shall conform to OC SAN
work schedules. The CONSULTANT shall refer to OC SAN’s Engineering Design Guidelines,
Chapter 01, Section 01.3.5 “CONSULTANT Inspection of Treatment Facilities” for further
requirements.
Software
The CONSULTANT is expected to develop and provide the deliverables using the standard
software currently approved for use by OC SAN.
Any software that the CONSULTANT needs to comply with these standards shall be purchased
and maintained by the CONSULTANT at no additional cost to OC SAN. In the event OC SAN
provides the CONSULTANT with access to OC SAN software and hardware at an OC SAN
facility in order to facilitate performance of their work, all software shall remain the property of
OC SAN. Only software licensed to OC SAN shall be installed on OC SAN equipment. In
addition, only OC SAN’s Information Technology Department staff will perform the installation
of this software.
Submittal Review using Bluebeam
OC SAN has standardized on the use of Bluebeam Revu (Bluebeam) for reviewing and
providing comments to PDF files. Prior to submitting electronic PDF files, format them as
indicated below (underlined text refers to commands or functions within the Bluebeam
software). See “Exhibit 14 Designer Training for Submission” and “OC SAN CAD Standards
Manual” prior to submission.
1. Flatten file with Document\Flatten
2. Reduce file size with Document\Process\Reduce File Size
3. Make PDF searchable with Document\OCR
4. Create page labels with Thumbnails Toolbar\Create Page Labels
5. Create bookmarks with Create Bookmarks\Page Labels
March 2025 PS23-05 - Utility Water Planning Study at Plant Nos. 1 and 2
Page 24 of 25
6. Enable hyperlinks with File\Batch\Link\New
The PDF files will be hosted in a Bluebeam cloud-based studio session for review. See “SOW
Exhibit 15 Designer User Training” for a detailed explanation on how Bluebeam will be used to
provide, validate, and close submittal review comments.
1. The purpose of the studio session is to provide review and collaboration. The session
provides multiple attendees, despite location, the opportunity to review and comment on
the same PDFs in real time. All review actions are tracked and recorded.
2. OC SAN staff will create the Bluebeam studio session, invite attendees, configure, and
manage the studio session.
3. Bluebeam provides reviewers with tools for annotating PDFs called a markup. OC SAN
provides two toolboxes for annotating PDFs: "OC SAN Drawings Review" and "OC SAN
Report Review."
4. Markups are both graphical and tabular. When the graphic markup is placed,
corresponding tabular data are created. The collection of tabular data is considered the
markup list.
5. The markup is automatically populated with various properties including author, sheet
number, comment, markup type, etc. to make reviewing consistent. The tabular data
within the markup list are hyperlinked to the graphical markup for back-and-forth viewing.
6. The markup list may be sorted or filtered. For example, filtering markups by author makes
that attendee's markups more prominent on the page by dimming everyone else's
markups.
7. Within a studio session, markups may only be modified by the markup author except for
the Status data field using the "Set Status" command. OC SAN has customized this field
for the reconciliation of comments and backcheck. Session attendees may "Reply" to the
markup of other reviewers. Replying to a markup provides the responder the opportunity
to explain how the markup will be incorporated.
8. The comment reconciliation steps are summarized below:
a. Reply – respond to OC SAN provided review comment with: Agree, Disagree, or
Flag for Discussion.
b. Direct – meet with OC SAN to reconcile the non-agrees with either an Incorporate
or Do Not Incorporate response. OC SAN will work with the CONSULTANT to
ensure clear direction is provided.
c. QC Check – the CONSULTANT tells OC SAN that the comment has been
addressed in the next submittal by responding with Incorporated or Not
incorporated.
d. Backcheck – reconciliation of open and incorporated comments by OC SAN with an
Open or Closed response.
9. A one-hour training session on the use of Bluebeam and custom status menu will be
provided by OC SAN. All CONSULTANT team members responsible for QC and
reconciliation of submittal comments shall attend.
March 2025 PS23-05 - Utility Water Planning Study at Plant Nos. 1 and 2
Page 25 of 25
VI. STAFF ASSISTANCE
The OC SAN staff member or designee assigned to work with the CONSULTANT on this
project is Omeed Pour at (657) 668-4527, email to: Opour@ocsan.gov.
EXHIBITS:
Exhibit 1 – Location Map
Exhibit 2 to 13 – Not applicable
Exhibit 14 - Bluebeam Designer Training for Submission
Exhibit 15 - Bluebeam Designer User Training
Exhibit 16 - OC SAN Engineering Design Guidelines and Standards –
Document Central | Orange County Sanitation District (ocsan.gov)
Exhibit 17 - Project Reference Material
1. J-109 TM3A Plant Water System Analysis and Modifications (May 2010)
2. P1-34-1 Drawings (1989). Contains original CWPS improvements.
3. P1-38-5 Drawings (1995). Contains CWPS upgrades.
4. P2-46 Drawings (1995). Contains CWPS drawings.
5. Plant 1 System Map Potable Water
6. Plant 1 System Map Plant and Reclaimed Water
7. Plant 2 System Map City Water
8. Potable Water Assessment (March 2009)
9. PS20-09 TM 4 (2024). Plant water study at plant 1.
10. PS15-06 – Seismic Recommendations
11. 2017 Facilities Master Plan - Document Central | Orange County
Sanitation District (ocsan.gov)
AD:op
3/25/2025
1
Utility Water Planning Study
at Plant Nos. 1 and 2,
Project No. PS23-05
Presented by:
Justin Fenton, Engineering Manager
Operations Committee
April 2, 2025
Professional Services Agreement
2
•Potable/Industrial - $$$
•Faucets, showers, sensitive chemicals
•Reclaimed - $$
•Plant water backup, some seal water
•Plant - $
•Cooling water, washdown, majority of
seal water
Reclamation Plant Water Sources
1
2
3/25/2025
2
3
Plant No. 1 – Plant Water Pump Station
•Built in 1989
•Source: Secondary effluent
4
Plant No. 1 – City Water Pump Station
•Built in 1992
•Source: City of Fountain Valley
3
4
3/25/2025
3
5
Plant No. 2 – City Water Pump Station
•Built in 1995
•Source: City of Huntington Beach
6
•City (Potable) Water Pump Stations
lack redundancy
•Plant Water Pump Station access is
limited
•Pump reliability
•Pump sizing
•Leaking valves
•General asset condition
Current Issues
5
6
3/25/2025
4
7
•Identify scope elements for future CIP Projects, including whether to rehabilitate or replace the three (3) pump stations
•Increase redundancy of Potable
Water Pump Stations
•Increase Plant Water pumping capacity
Study Recommendations
8
•Three (3) proposals received
•HDR Engineering Inc. selected as most qualified
•Negotiations
•Reduced assumed level of effort
•Streamlined project management
Selection Process and Negotiations
Negotiated Original Proposal
2,5592,949Total Hours
$670,000$782,254Total Fee
7
8
3/25/2025
5
9
Recommend to the Board of Directors to:
A. Approve a Professional Services Agreement with HDR Engineering,
Inc., to provide engineering services for Utility Water Planning
Study at Plant Nos. 1 and 2, Project No. PS23-05, for an amount not
to exceed $670,000; and
B. Approve a contingency of $67,000 (10%).
Recommendation
Questions?
10
9
10
OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4153 Agenda Date:4/2/2025 Agenda Item No:4.
FROM:Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO. P1-105
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a contingency increase of $8,893,200 (4%)to the existing Construction Contract with Kiewit
Infrastructure West Co.for Headworks Rehabilitation at Plant No.1,Project No.P1-105,for a new
total contingency of $17,786,400 (8%).
BACKGROUND
The headworks process is where all incoming sewers enter the plant and preliminary treatment is
performed.The existing headworks at the Orange County Sanitation District (OC San)have been in
service for more than 30 years without a major rehabilitation effort.
OC San is executing the Headworks Rehabilitation Project to rehabilitate the existing systems,
including the metering and diversion structure,bar screen building,bin loading building,influent
pump station,grit basins,primary influent channels,and electrical power distribution and control
systems.This project is also constructing new facilities that include a grit pump station,grit handling
building,headworks odor control and chemical facility,a drainage lift station,electrical buildings,and
other support systems.
Construction started in May 2021 and is expected to be completed by late 2028.The construction is
approximately 65% complete.
When the construction contract was awarded in March 2021,staff proposed a lower than usual
contingency for a rehabilitation project and planned to present a mid-construction review to the Board
of Directors, highlighting the progress and risks encountered to date.
RELEVANT STANDARDS
·Ensure the public’s money is wisely spent
·24/7/365 treatment plant reliability
Orange County Sanitation District Printed on 3/25/2025Page 1 of 3
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File #:2025-4153 Agenda Date:4/2/2025 Agenda Item No:4.
PROBLEM
The cost of change orders to the construction contract is nearing the Board-approved contingency
amount.The changes to date have largely been related to unanticipated rehabilitation efforts,
unknown conditions,utility conflicts,bypass systems that were not anticipated,and electrical design
changes.Examples of these large changes that were not anticipated include:(1)Rehabilitation of
the five main sewage pumps 54-inch discharge pipes due to unanticipated corrosion;(2)Electrical
design changes and functionality modifications to Power Building No.3 electrical equipment;(3)
Additional temporary bypass systems required during dry weather season to address flow isolation
constraints and ensure compliance with OC San’s operational requirements;(4)Additional polyvinyl
chloride (PVC)liner repairs at existing concrete structures;and (5)Unanticipated below grade utilities
and additional demolition.
The current authorized contingency is insufficient to cover future changes for the remaining work.
The remaining work includes rehabilitation of the influent sewage pump station,grit basins,metering
and diversion structure,one primary influent channel,and major construction and commissioning of
Power Building No.3,Headworks Electrical Room,Headworks Standby Power building,Headworks
odor control and chemical facilities, grit pump station, and Grit Handling building.
For the construction changes to date,the large majority have been either negotiated or the
magnitude of the costs are reasonably well-known and factored into the remaining contingency.
There are,however,several unresolved disputed items with the Contractor that have a value of
approximately $10.3 million.While OC San has disputed the merit of these items,the full problem-
solving process offered to the Contractor by the Public Contract Code have not concluded.Final
determination of merit and extent of potential added costs for these items remain a potential risk.
PROPOSED SOLUTION
Approve a contingency increase to cover future changes required to complete the remaining
construction work.
TIMING CONCERNS
Additional contingency funds are required to approve any future construction changes without
causing project delays.If problems arise,the construction work might have to be stopped until
additional contract funds are authorized to resolve the issue.These delays could result in potential
extended overhead claims from the Contractor.
RAMIFICATIONS OF NOT TAKING ACTION
Not increasing the construction contingency will prevent OC San from authorizing Kiewit
Infrastructure West Co. to execute additional unanticipated work.
PRIOR COMMITTEE/BOARD ACTIONS
March 2021 -Received and filed Bid Tabulation and Recommendation for Headworks Rehabilitation
at Plant No.1,Project No.P1-105;Awarded a Construction Contract to Kiewit Infrastructure West
Co.for Headworks Rehabilitation at Plant No.1 for a total amount not to exceed $222,330,000;andOrange County Sanitation District Printed on 3/25/2025Page 2 of 3
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File #:2025-4153 Agenda Date:4/2/2025 Agenda Item No:4.
Co.for Headworks Rehabilitation at Plant No.1 for a total amount not to exceed $222,330,000;and
approved a contingency of $8,893,200 (4%).
ADDITIONAL INFORMATION
N/A
CEQA
The project is included in the “Headworks Rehabilitation at Plant No.1 (Project No.P1-105)”
Mitigated Negative Declaration (MND), State Clearinghouse Number 2019049152.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance.This item has been
budgeted (Budget FY 2024-2025 and 2025-26,Section 8,Page 54,Headworks Rehabilitation at
Plant No. 1, Project No. P1-105) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Presentation
RC:lb
Orange County Sanitation District Printed on 3/25/2025Page 3 of 3
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3/25/2025
1
Headworks Rehabilitation at
Plant No. 1, Project No. P1-105
Operations Committee
April 2, 2025
Contingency Increase
Presented by:
Raul Cuellar, Engineering Manager
OC San
Plant No. 1
84”
54”
84”
Wa
r
d
S
t
Ellis Ave
30 years in service
2
Plant No. 1 Headworks Facilities
1
2
3/25/2025
2
EffluentInfluent
Preliminary
Treatment
Primary
Treatment
Secondary
Treatment
3
Preliminary Treatment (Headworks) Protects
Subsequent Treatment Process
Bar Screen Grit waste
4
Biggest Construction Contract: $222M
Main Sewage Pumps
Bar Screens
Grit Handling Building
Standby Power
Power Building
Electrical Room
Metering and Diversion
Grit Basins
Odor ControlChemicals
Schedule: 65% Complete
•Notice to Proceed: May 3, 2021
•Final Completion: End of 2028 (Anticipated)
Schedule: 65% Complete
•Notice to Proceed: May 3, 2021
•Final Completion: End of 2028 (Anticipated)
Rehab Existing
New Facility
Legend
Grit Pump Station
3
4
3/25/2025
3
5
Recent Construction Progress
Headworks Odor Control Scrubbers Ferric Chloride Facility
Standby Power Building
Power Building No. 3Slide Gates in Influent Pump Station Odor Control and Chemical Facility
6
•Must maintain facilities during construction
•Work must be performed in prescribed
sequence
•Dry weather only activities (Apr 15 to
Oct 15)
•Major shutdowns
•Flow diversions required
•Rehab work involves unknown conditions
•Extensive confined space entry work
Construction Complexities
Bar Screen
5
6
3/25/2025
4
7
Bid Results – January 19, 2021
Amount of BidBidder
$292,299,000Engineer’s Estimate
$222,330,000Kiewit Infrastructure West Co.
$259,506,000J.F. Shea Construction, Inc.
$276,611,500Shimmick Construction Co., Inc.
At the time of the construction contract award (March 2021) staff proposed a lower than usual
contingency (4%) for a rehabilitation project and planned to present a mid-construction review to the
Board, highlighting the progress and risks encountered to date.
8
Summary of Major Changes to Date
Percentage
(%)
Amount
($)Change
0.9%$2,000,000 1. Rehabilitation of five main sewage pumps 54-inch discharge pipes
0.7%$1,500,000 2. Power Building No. 3 electrical equipment changes
0.3%$770,000 3. Additional temporary bypass systems
0.3%$750,000 4. Additional polyvinyl chloride (PVC) liner repairs
0.1%$320,000 5. Unknown utilities and additional demolition
2.4%$5,340,000 Total Major Changes
4.0%$8,893,200Approved Construction Contingency - March 2021
7
8
3/25/2025
5
9
1. Main Sewage Pumps 54-in Discharge Pipes
54-inch
Steel
Coated
Pipe
Main Sewage Pump
10
1. Main Sewage Pumps 54-in Discharge Pipes
9
10
3/25/2025
6
11
Holes discovered in existing 54-inch steel pipe
(3/4-inch pipe wall thickness)
1. Main Sewage Pumps 54-in Discharge Pipes
Extensive corrosion and pipe wall loss in
existing 54-inch steel pipe
12
Full structural rehabilitation – Carbon fiber and fiberglass reinforced plastic with protective coating
Cost: $2,000,000
1. Main Sewage Pumps 54-in Discharge Pipes
11
12
3/25/2025
7
13
2. Power Bldg No. 3 Electrical Equipment Changes
Basement1stFloor
Project includes approximately 25% electrical work = $56,000,000
Cost: $1,500,000
14
3. Additional Temporary Bypass Systems
30 MGD bypass pump system for Influent Pump Station required to perform flow isolations and required redundancy
Cost: $770,000
13
14
3/25/2025
8
15
4. Additional Polyvinyl Chloride (PVC) Liner Repairs
PVC liner repairs in-progress at Grit Basins and Metering and Diversion concrete box
Cost: $750,000
Metering and DiversionGrit Basins
16
5. Unknown Utilities and Additional Demolition
Unknown pipes, concrete structures (manholes/vaults) and electrical ductbanks
Cost: $320,000
15
16
3/25/2025
9
17
Rehabilitation
1. Influent sewage pump station
2. Grit basins
3. Metering and Diversion structure
4. One primary influent channel
Construction and Commissioning
1. Power Building No. 3
2. Headworks electrical room
3. Headworks standby power building
4. Headworks odor control and chemical facilities
5. Grit pump station
6. Grit handling building
Remaining Work
18
Construction Contract Status
Percentage
(%)
Amount
($)Construction Contract
$222,330,000Original Contract Amount
4.0%$8,893,200Board Approved Contingency
3.8%$8,351,499Known Changes to Date
0.2%$541,701Remaining Contingency
4.0%$8,893,200Requested Contingency Increase
Anticipated Future Changes:
•Additional PVC repairs
•Additional rehabilitation repairs
•Pump bypass
17
18
3/25/2025
10
19
Recommend to the Board of Directors to:
Approve a contingency increase of $8,893,200 (4%) to the existing Construction Contract with Kiewit Infrastructure West Co. for Headworks Rehabilitation at Plant No. 1, Project No. P1-105, for a new total contingency of $17,786,400 (8%).
Recommendation
Questions?
20
19
20
OPERATIONS COMMITTEE
Agenda Report
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
File #:2025-4208 Agenda Date:4/2/2025 Agenda Item No:5.
FROM:Robert Thompson, General Manager
Originator: Wally Ritchie, Director of Finance
SUBJECT:
FY 2025-26 OPERATING BUDGET EXPENDITURES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Information Item.
BACKGROUND
Discussion of the Orange County Sanitation District (OC San)FY 2025-26 Budget development
process was initiated at the January 22,2025 Board of Directors meeting.During this process,staff
provides presentations to the Administration and Operations Committees focusing on various areas
of the budget.Staff will make a brief presentation on the proposed expenditure details of the
Operating Budget at the Committee meetings.
The Operating and Capital Budgets,effective July 1 of this year,will be presented for adoption at the
June 25, 2025 Board meeting.
RELEVANT STANDARDS
·Produce Operating and CIP budgets every two years, with annual update
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·FY 2025-26 Operating Budget Expense Additional Information
·FY 2025-26 Budget Development - Expense Summary
·Presentation
Orange County Sanitation District Printed on 3/25/2025Page 1 of 1
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Description 2024-25
Budget
2024-25
Projected
2025-26
Adopted
2025-26
Proposed
Salaries, Wages & Benefits $ 124.4 $ 122.2 $ 128.9 $ 129.5
Repairs & Maintenance 36.3 43.2 35.7 37.6
Operating Materials & Supplies 31.2 31.1 31.8 32.4
Contractual Services 23.5 23.2 24.1 23.6
Utilities 16.1 14.9 16.4 17.0
Professional Services 7.9 8.7 7.1 11.3
Other 14.9 11.9 16.5 16.0
Cost Allocation (21.6) (25.7) (22.4) (22.4)
Changes: The proposed FY 2025-26 budget includes additional expenses for a progrsseive design build consultant, the
easement inventory study, increased legal costs due to the volume and complexity of legal matters, and delays in
projects.
Changes: Projected year end is higher than budget due to more internal costs being attributed to the CIP program.
FY 2025-26 OPERATING BUDGET EXPENSE – ADDITIONAL INFORMATION
(In Millions)
This includes salaries and wages, leave payoffs, overtime, OCERS, group insurance, and other benefits for 663.5 full-
time equivalent (FTE) positions in the current budget and 664.5 FTE in the proposed budget.
Changes: The increase is attributable to step advancements and planned salary increases per bargaining agreements.
This includes materials, services, and service agreements.
Changes: The increase in projected year end for FY 2024-25 is due to increased need for repairs at Reclamation Plant
No. 1. Construction project P1-105 has altered the flows coming through the plant and the available redundancy of
equipment, leading to more repairs than anticipated, and in a timely manner.
This includes chemical coagulants (anionic polymer, cationic polymer, ferric chloride), odor control (sodium hydroxide,
muriatic acid, magnesium hydroxide, ferrous chloride, calcium nitrate, bleach), disinfection, tools and safety equipment,
laboratory chemicals and supplies, gas, diesel, oil, and other.
Changes: No significant changes are anticipated.
This includes solids removal, other residual solids and waste, groundskeeping, janitorial, security, county service fee,
oxygen plant operations, temporary services, and outside lab services.
This includes property & general liability insurance, regulatory operating fees, other operating, general manager
contingency, prior year appropriation, other non-operating, small computer items, memberships, supplies, postage &
publications, other administrative expenses, environmental monitoring, air quality monitoring, other research, training,
meetings, in-house publishing, other printing and publishing.
Changes: No significant changes are anticipated.
Changes: No significant changes are anticipated.
This includes power, water, natural gas, and telephone.
Changes: Variations are based on consumption of utilities.
This includes legal services, engineering services, advocacy efforts, audit and accounting, software program
consultants, and other.
FY 2025-26 OPERATING BUDGET EXPENSE – ADDITIONAL INFORMATION
1
SALARIES, WAGES & BENEFITS
Salaries & Wages
Salaries for full-time equivalent (FTE) positions with a vacancy factor of 5 percent, based
on trend information.
Leave Payoffs
Leave Payoffs for retirements.
Overtime
Overtime is primarily for the reclamation plants that are in operation 24/7 (vacation, sick,
shift overlap), emergencies, unscheduled maintenance, backlog, and off-shift
construction support.
Orange County Emp. Ret. System
OC San employees are members of the Orange County Employees’ Retirement System
(OCERS).
Group Insurance
Includes Medical, Dental, Vision, Life Insurance, Medicare, and Disability.
Benefits, Other
Includes Workers’ Compensation, Tuition Reimbursement, Development Pay, and
Uniform Rental. Workers’ Compensation is used to maintain the level of accumulated
reserves within the Workers’ Compensation self-insurance funds. The Development
Pay Program is intended to promote employee efforts that increase job knowledge,
skills, and abilities.
REPAIRS AND MAINTENANCE
Materials & Services
Material and services support the maintenance of the collection system and the
treatment plants. Materials and services for the collections system include street
overlays/manhole raising, manhole cover purchases, surveying services, and easement
improvements and other materials and services. This also includes basic scheduled,
predictive, and preventive maintenance and emergency maintenance.
Service Agreements
Service contracts are mostly either computer-related or O&M maintenance-related.
Major contracts for Information Technology include IBM Software Maintenance,
Microsoft Enterprise License Agreements, Cisco Smart Net, Maximo support, disaster
recovery hardware and software support, Oracle support, and various smaller service
agreements. Contractor Support Services include crane certification, engine monitoring
systems, door and gate maintenance, scale certification, tree trimming, pest control, fire
extinguisher and fire sprinkler certification, Uninterruptible Power Supply electrical
maintenance, scaffolding, and various other plant maintenance and service
maintenance agreements covering various equipment located throughout OC San.
Additional service maintenance agreements covering various equipment items are
budgeted throughout OC San.
FY 2025-26 OPERATING BUDGET EXPENSE – ADDITIONAL INFORMATION
2
OPERATING MATERIALS & SUPPLIES
Chemical Coagulants
Anionic Polymer – Anionic polymer is added to the primary clarifiers in
combination with ferric chloride to enhance primary clarifier performance.
Cationic Polymer – Cationic polymer is added to digested sludge prior to
dewatering to improve the sludge and water separation process. Cationic polymer
is also added to the waste activated sludge dissolved air flotation thickeners
(DAFTs) to improve solids coagulation.
Ferric Chloride – Ferric chloride is an iron salt which is used to increase the solids
removal efficiencies in the primary treatment process and to control digester
hydrogen sulfide. As the amount of ferric chloride is optimized in primary
treatment, additional amounts of ferric chloride are added to the digesters to
control hydrogen sulfide.
Odor Control
Sodium Hydroxide (Caustic Soda) – Caustic soda (25%) is used in the foul air
scrubbers and in OC San’s main trunk lines (50%) tributary to the treatment plants.
Muriatic Acid – Muriatic Acid (Hydrochloric Acid) is used to backwash the media
in the foul air scrubbers, associated piping, and pumps. This cleans deposits
caused by hard water, sulfides from the reaction with the foul air, and caustic soda
used in the scrubbing process. Muriatic Acid is also used as a method for cleaning
polymer tanks.
Magnesium Hydroxide, Trunklines – Magnesium hydroxide reduces the
formation of hydrogen sulfide in the collection system, which causes odor and
corrosion. Contract services include supply, tanks and delivery equipment,
operational monitoring, sampling, reporting, and on-going maintenance services
for odor control chemical dosing systems within the wastewater collection and
conveyance system.
Ferrous Chloride, Trunklines – Ferrous Chloride is used in the trunks to reduce
hydrogen sulfide generation. This contract provides supply, tanks and delivery
equipment, operational monitoring, sampling, reporting, and on-going maintenance
services for odor control chemical dosing systems within the wastewater collection
and conveyance system.
Calcium Nitrate, Trunklines – Calcium nitrate is a biological approach to controlling
odors in wastewater. It provides the naturally occurring bacteria with an alternate
source of oxygen which, when metabolized, produces nitrogen gas as a byproduct
rather than the sulfides produced by the naturally occurring sources of oxygen. This
contract provides supply, tanks and delivery equipment, operational monitoring,
FY 2025-26 OPERATING BUDGET EXPENSE – ADDITIONAL INFORMATION
3
sampling, reporting, and on-going maintenance services for odor control chemical
dosing systems within the wastewater collection and conveyance system.
Bleach, Treatment Plant Odor Control – Bleach is used in treatment plant odor
control scrubbers and has replaced more expensive chemicals.
Disinfection
Sodium Hypochlorite (Bleach): The treatment plant bleach usage is for disinfection of
plant water and the control of filamentous organisms in activated sludge in the
secondary treatment process.
Tools and Safety Equipment / Tools
Various personal protective equipment items required for job safety.
Laboratory Chemicals and Supplies
Environmental Laboratory purchases of glassware, filtration supplies, solvents used for
organic extractions, acids and bases used in metals digestion and glassware cleaning,
reagents, a variety of standards used in quality assurance of the tests, specialty gases,
microbiology supplies and growth media, chromatography columns, test organisms for
bioassay, toxicity, and various other laboratory supplies.
Gas, Diesel, and Oil
Gasoline, compressed natural gas, diesel, and oil are used in the operation of mobile
equipment, within generators and other operating equipment.
Other
Other smaller operating expenses such as janitorial supplies, miscellaneous operating
supplies, and property tax fees.
CONTRACTUAL SERVICES
Solids Removal
The biosolids unit cost is mainly driven by the nature of the energy intensive thermal
conversion processes (Drying + Pyrolysis).
Other Residual Solids and Waste
The other residual solids and waste category includes disposal costs for grit and
screening waste, digester cleaning waste, and hazardous materials. The Grit and
Screening budget includes supplying bins to collect then haul and dispose of grit,
screenings, and drying bed material to a landfill. The grit is generated from the grit
chambers, and the screenings is the material collected off the bar screens. Drying bed
material is typically made up of the material cleaned out of pipes in the collection system
by OC San crews and other city crews in OC San’s service area.
Groundskeeping/Janitorial/Security
Security and janitorial services are to support occupied OC San properties.
Groundskeeping services are used at all OC San facilities including pump stations.
FY 2025-26 OPERATING BUDGET EXPENSE – ADDITIONAL INFORMATION
4
County Service Fee
The County Service Fee is the fee charged by the County of Orange for the inclusion of
OC San’s sanitation fees on the County of Orange Property Tax Bill and for the collection
of these fees by the County on behalf of OC San.
Oxygen Plant Operations
OC San’s Oxygen Plant has been decommissioned and currently, the activated sludge
plant operates solely with purchased oxygen.
Temporary Services
Temporary Services for unexpected vacancies needing immediate support.
Outside Lab Services
OC San contracts out certain laboratory services that are not cost-efficient to perform
in-house. Examples include air quality analyses, oil analyses for transformers and
internal combustion engines, contaminants of potential concern, and hi-resolution mass
spectroscopy. As approximately half of OC San biosolids are reused in Arizona;
contracted testing for those biosolids must meet the State of Arizona requirement for
analyses to be performed in an Arizona certified laboratory.
UTILITIES
Power
Consumption of electrical energy to operate the functions of OC San.
Water
Potable water is supplied by the City of Fountain Valley for Plant No. 1 and the City of
Huntington Beach for Plant No. 2. Approximately 5% of the potable water at Plant No. 1
is used for domestic uses and less than 1% is used for irrigation. Most of the irrigation at
both plants uses reclaimed water. Less than 1% of the potable water used at Plant No. 2
is for domestic uses due to the relatively small number of employees at Plant No. 2.
Natural Gas
Natural gas is used for building heating, supplemental process heating, and Central
Generation.
Telephone
Over 600 landlines and mobile phones for management and field staff, as deemed
appropriate.
PROFESSIONAL SERVICES
Legal Services
Legal services are services primarily provided by General Counsel for general legal
support, along with other specialized legal services from other firms.
FY 2025-26 OPERATING BUDGET EXPENSE – ADDITIONAL INFORMATION
5
Engineering Services
These services augment technical support for critical projects. Requested engineering
services include support for corrosion assessment; coatings and cathodic protection;
engineering support staffing for civil, mechanical, and instrumentation programs; and
support to maintenance projects.
Advocacy Efforts
These are consultant services for promoting OC San’s interests in Sacramento and
Washington D.C concerning legislation and funding.
Audit and Accounting
These services represent the cost for OC San’s independent annual financial audit and
contracted internal auditing services.
Software Program Consultant
These support costs are required to supplement programming staff as new software
versions and new programs are implemented and revised; they are also in support of
the SCADA (supervisory control and data acquisition) system for process monitoring
and controlling.
Other
Professional services also include labor and industrial hygiene services. Collectively
reported within the line item, “Other” are various services including succession planning,
pre-employment testing, actuarial services, performance management consultant, local
sewer service fee rate study, specialized onsite training, strategic outsourcing,
development of lock-out – tag-out procedures, stratus environmental audits and studies,
groundwater extraction, Orange County Health Care Agency inspections, and grant
applications, and an analysis of the business practices of the of maintenance support
services.
OTHER
Property & General Liability Insurance
OC San’s has the following insurance coverages: outside excess general liability
property, flood, and earthquake.
Regulatory Operating Fees
National Pollution Discharge Elimination System (NPDES) Permit and to the South
Coast Air Quality Management District for permit fees.
Other Operating
Other material, supplies, and services.
General Manager Contingency
FY 2025-26 OPERATING BUDGET EXPENSE – ADDITIONAL INFORMATION
6
These funds are centrally budgeted and expended through the direct discretion and
approval of the General Manager to support unanticipated OC San needs or requests
of the Board.
Prior year Appropriation
Since the operating budget lapses at the end of each fiscal year, funds are needed to
be set aside for contacts, purchases, commitments, and other legal obligations that have
been incurred prior to June 30 in the prior year, but goods or services have not been
delivered until after June 30 in the new budget year.
Other Non-Operating
Other non-operating expenses and obsolete inventory.
Small Computer Items
New Computers/Notebooks/Tablets, printers, monitors, networking equipment,
computer peripherals, digital equipment, PDAs, digital cameras, etc.
Memberships
OC San-wide participation in groups such as the National Association of Clean Water,
the National Water Research Institute, the Water Environment Research Foundation,
the California Association of Sanitation Agencies, the Southern California Alliance of
Publicly Owned Treatment Works, the Association of California Water Agencies, and
the Center for Demographic Research, along with individual staff memberships in
professional associations.
Supplies, Postage & Publications
Office supplies include such items as envelopes, letterhead, notebooks, calendars, etc.
Other Administrative Expenses
Other smaller administrative expenses.
Environmental Monitoring
OC San’s NPDES permit-required ocean monitoring program.
Air Quality Monitoring
Periodic monitoring and analysis of air emissions requires testing from various sources
including the central generation facilities, validation of emissions from continuous
monitoring equipment, and source testing after CIP installation/modification (i.e., P1
trickling filters, P1 primary basin install and modifications, etc.). Periodically, there is a
requirement to test the waste gas flares.
Other Research
OC San contributes annually to research organizations such as the Southern California
Coastal Water Research Project.
Training
Ongoing technical and safety training and materials for staff, required training for
computerized plant monitoring, and control systems and training to allow for a more
adaptive and flexible work force.
FY 2025-26 OPERATING BUDGET EXPENSE – ADDITIONAL INFORMATION
7
Meetings
General meetings for operating.
In-House Publishing
Most OC San printing activities are completed in-house. These activities including
printing of OC San maps, brochures, Board reports and agenda items, budget materials,
etc.
Other Printing and Publishing
Includes outside printing and publishing expenses and notices and ads.
COST ALLOCATION
This represents direct and indirect labor, benefits, materials, and services charged to
the Capital Improvement Program (CIP) where the related work was performed.
Description 2024-25
Budget
2024-25
Projected
2025-26
Adopted % Change 2025-26
Proposed % Change
Salaries, Wages & Benefits $ 124.4 $ 122.2 $ 128.9 3.6% $ 129.5 0.5%
Repairs & Maintenance 36.3 43.2 35.7 -1.7% 37.6 5.3%
Operating Materials & Supplies 31.2 31.1 31.8 1.9% 32.4 1.9%
Contractual Services 23.5 23.2 24.1 2.6% 23.6 -2.1%
Utilities 16.1 14.9 16.4 1.9% 17.0 3.7%
Professional Services 7.9 8.7 7.1 -10.1% 11.3 59.2%
Other 14.9 11.9 16.5 10.7% 16.0 -3.0%
Total Non-Salary 129.9 133.0 131.6 1.3% 137.9 4.8%
Total Before Allocation 254.3 255.2 260.5 2.4% 267.4 2.6%
Cost Allocation (21.6) (25.7) (22.4) 3.7% (22.4) -0.2%
Net Operating Requirements $ 232.7 $ 229.5 $ 238.1 2.3% $ 245.0 2.9%
2025-26 Budget Development - Expense Summary
(In Millions)
3/25/2025
1
FY 2025-26 Operating Budget
Expenditures
Presented by:
Ruth Zintzun, Finance Manager
Operations Committee
April 2, 2025
All Budget Expenses (millions)
2
Operating
$232.7
44%
Capital
$223.1
42%
Debt
$61.012%
Other
$8.6
2%
Total Expenses - $525.4
FY 2024-25
Operating$238.1
40%
Capital
$279.4
48%
Debt$60.4
10%
Other
$9.5
2%
Total Expenses - $587.4
FY 2025-26
1
2
3/25/2025
2
Expense Overview
3
$0
$50
$100
$150
$200
$250
$300
Budget
FY 24-25
Estimated
FY 24-25
Adopted
FY 25-26
Proposed
FY 25-26
Mil
l
i
o
n
s
Other
Professional Services
Utilities
Contractual Services
Operating Materials
and Supplies
Repairs &
Maintenance
Salaries, Wages &Benefits
Salaries, Wages & Benefits
4
$0
$20
$40
$60
$80
$100
$120
$140
BudgetFY 24-25 EstimatedFY 24-25 AdoptedFY 25-26 ProposedFY 25-26
Mi
l
l
i
o
n
s
Components:
•Salaries
•Retirement
•Group Insurance
•Other
3
4
3/25/2025
3
Repairs and Maintenance
5
$0
$5
$10
$15
$20
$25
$30
$35
$40
$45
$50
Budget
FY 24-25
Estimated
FY 24-25
Adopted
FY 25-26
Proposed
FY 25-26
Mi
l
l
i
o
n
s
Components:
•Materials and Services
•Service Agreements
Operating Materials and Supplies
6
$0
$5
$10
$15
$20
$25
$30
$35
BudgetFY 24-25 EstimatedFY 24-25 AdoptedFY 25-26 ProposedFY 25-26
Mil
l
i
o
n
s
Components:
•Chemical Coagulants
•Odor Control
•Tools & Safety Equipment
•Gas, Diesel & Oil
5
6
3/25/2025
4
Contractual Services
7
$0
$5
$10
$15
$20
$25
$30
Budget
FY 24-25
Estimated
FY 24-25
Adopted
FY 25-26
Proposed
FY 25-26
Mi
l
l
i
o
n
s
Components:
•Solids Removal
•Grounds, Janitorial, Security
•County Service Fee
•Temporary Service
•Outside Lab Services
•Contracted Services, Other
Utilities
8
$0
$2
$4
$6
$8
$10
$12
$14
$16
$18
Budget
FY 24-25
Estimated
FY 24-25
Adopted
FY 25-26
Proposed
FY 25-26
Mil
l
i
o
n
s
Components:
•Power
•Water
•Natural Gas
•Telephone
7
8
3/25/2025
5
Professional Services
9
$0
$2
$4
$6
$8
$10
$12
Budget
FY 24-25
Estimated
FY 24-25
Adopted
FY 25-26
Proposed
FY 25-26
Mi
l
l
i
o
n
s
Components:
•Legal Services
•Engineering Services
•Advocacy Efforts
•Audit and Accounting
•Software Program Consultant
Other
10
Components:
•Property & General Liability
•Regulatory Operating Fees
•General Manager Contingency
•Prior year Appropriations
•Administrative
•Research & Monitoring
$0
$2
$4
$6
$8
$10
$12
$14
$16
$18
Budget
FY 24-25
Estimated
FY 24-25
Adopted
FY 25-26
Proposed
FY 25-26
Mi
l
l
i
o
n
s
9
10
3/25/2025
6
Cost Allocation
11-$30
-$25
-$20
-$15
-$10
-$5
$0
Budget
FY 24-25
Estimated
FY 24-25
Adopted
FY 25-26
Proposed
FY 25-26
Mi
l
l
i
o
n
s
Summary
12
Proposed
FY 25-26
Adopted
FY 25-26
Estimated
FY 24-25
Budget
FY 24-25
$129.5$128.9$122.2$124.4Salaries, Wages and Benefits
137.9131.6133.0129.9Materials, Supplies and Services
(22.4)(22.4)(25.7)(21.6)Cost Allocation
$245.0 $238.1$229.5$232.7Net Operating Expenses
$6.9($3.2)Change from Adopted Budget
2.9%-1.4%
Operating Expenses (Millions)
11
12
3/25/2025
7
Key Meeting Dates
January February March April May June
Budget Assumptions and Calendar
Board
Revenues and
Reserves
Operations
Administration
Expenditures
Operations
Administration
CIP
Operations
Administration
Proposed 2-Year Budget
Operations
AdministrationBoard
Insurance
Administration
13
Questions?
14
13
14
ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LOS Level Of Service RFP Request For Proposal
APWA American Public Works
Association MGD Million Gallons Per Day RWQCB Regional Water Quality
Control Board
AQMD Air Quality Management
District MOU Memorandum of
Understanding SARFPA Santa Ana River Flood
Protection Agency
ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor
BOD Biochemical Oxygen Demand NEPA National Environmental Policy
Act SARWQCB Santa Ana Regional Water
Quality Control Board
CARB California Air Resources
Board NGOs Non-Governmental
Organizations SAWPA Santa Ana Watershed
Project Authority
CASA California Association of
Sanitation Agencies NPDES National Pollutant Discharge
Elimination System SCADA Supervisory Control And
Data Acquisition
CCTV Closed Circuit Television NWRI National Water Research
Institute SCAP
Southern California
Alliance of Publicly Owned Treatment Works
CEQA California Environmental
Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality
Management District
CIP Capital Improvement
Program OCCOG Orange County Council of
Governments SOCWA South Orange County
Wastewater Authority
CRWQCB California Regional Water
Quality Control Board OCHCA Orange County Health Care
Agency SRF Clean Water State
Revolving Fund
CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan
CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow
EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources
Control Board
EMT Executive Management Team OSHA Occupational Safety and
Health Administration TDS Total Dissolved Solids
EPA US Environmental Protection Agency PCSA
Professional
Consultant/Construction
Services Agreement
TMDL Total Maximum Daily Load
FOG Fats, Oils, and Grease PDSA Professional Design Services
Agreement TSS Total Suspended Solids
gpd gallons per day PFAS
Per- and Polyfluoroalkyl
Substances WDR Waste Discharge
Requirements
GWRS Groundwater Replenishment
System PFOA Perfluorooctanoic Acid WEF Water Environment
Federation
ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation
IERP Integrated Emergency
Response Plan POTW Publicly Owned Treatment
Works WIFIA Water Infrastructure
Finance and Innovation Act
JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the
Nation Act
LAFCO Local Agency Formation
Commission PSA Professional Services
Agreement WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70
million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS
process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects.
PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon).
PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.