HomeMy WebLinkAbout02-12-2025 Administration Committee Meeting MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, February 12, 2025
5:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, February 12,
2025 at 5:01 p.m. in the Orange County Sanitation District Headquarters. Director Jordan Wu
led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Jon Dumitru, Ryan Gallagher, Glenn Grandis, Melinda Liu, Christine
Marick, Jose Medrano, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, Erik Weigand, John Withers and Jordan Wu
ABSENT:None
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Jackie Castro, Assistant Clerk of the Board; Mo Abiodun; Cheri
Calisang; Yiping Cao; Morty Caparas; Sam Choi; Daisy Covarrubias; Rhea De Guzman; Thys
DeVries; Al Garcia; Mark Kawamoto; Tina Knapp; Rebecca Long; Tom Meregillano; Rob
Michaels; Don Stokes; Thomas Vu; Kevin Work; and Ruth Zintzun were present in the Board
Room.
OTHERS PRESENT: Scott Smith, General Counsel; Ben Wong, Alternate Director, City of
Seal Beach; Cori Takkinen and Eric O’Donnell, Townsend Public Affairs; and Jason Celente
and Dave Witthohn, Insight North America, were present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Marick advised the Committee that all new Board Members would be receiving an OC
San polo shirt and noted that a sample shirt and signup sheet were available at the back of
the room. She further requested that Board Members contact the Clerk of the Board with any
questions or to place an order after the meeting. Chair Marick also reminded the Committee
of the Special Board of Directors meeting scheduled for Wednesday, February 19, 2025, at
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Minutes February 12, 2025
5:00 p.m. for the second part of Board orientation. Lastly, she informed the Committee that
next month, the Administration Committee would meet at a special time, 4:00 p.m., here at
Headquarters. This will be followed by a tour of Plant No. 1, and the regular meeting will begin
at 5:00 p.m.
General Manager Rob Thompson did not provide a report.
Assistant General Manager Lorenzo Tyner provided an update regarding the RFP issued in
October for Janitorial Services for Headquarters and Plants Nos. 1 and 2. He stated that six
proposals were received, two of which were deemed non-responsive. A selection was made
however, a protest was received. Mr. Tyner stated that the matter is currently being reviewed
and will be resolved after this meeting and as a result, this item will bypass the Committee
and be presented directly to the Board.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2025-4022
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held
December 11, 2024.
AYES:Jon Dumitru, Ryan Gallagher, Glenn Grandis, Christine Marick, Jose
Medrano, Jordan Nefulda, Andrew Nguyen, David Shawver, Chad
Wanke, John Withers and Jordan Wu
NOES:None
ABSENT:Melinda Liu
ABSTENTIONS:Erik Weigand
At the request of Committee Vice-Chairman Glenn Grandis Item No. 2 was pulled and heard
separately.
2. GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2025-4085
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of October 1, 2024 to December 31,
2024; and
B. Approve the following additions to the pre-approved Original Equipment
Manufacturers (OEM) Sole Source List:
·OVIVO - All Ovivo Parts and Equipment Used in Water and Wastewater
Treatment Processes
AYES:Jon Dumitru, Ryan Gallagher, Christine Marick, Jose Medrano,
Jordan Nefulda, Andrew Nguyen, David Shawver, Chad Wanke, Erik
Weigand, John Withers and Jordan Wu
NOES:None
ABSENT:Melinda Liu
ABSTENTIONS:None
RECUSED:Glenn Grandis
3. PUBLIC AFFAIRS UPDATE FOR THE MONTHS OF DECEMBER 2024
AND JANUARY 2025
2025-4088
Originator: Jennifer Cabral
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Public Affairs Update for the months of December 2024 and
January 2025.
AYES:Jon Dumitru, Ryan Gallagher, Glenn Grandis, Christine Marick, Jose
Medrano, Jordan Nefulda, Andrew Nguyen, David Shawver, Chad
Wanke, Erik Weigand, John Withers and Jordan Wu
NOES:None
ABSENT:Melinda Liu
ABSTENTIONS:None
4. LANDSCAPE MAINTENANCE SERVICES, SPECIFICATION NO.
S-2024-640BD
2025-4051
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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A. Approve a General Services Contract to Tropical Plaza Nursery, Inc., for
Landscape Maintenance Services, Specification No. S-2024-640BD, for a total
annual amount not to exceed $239,589, with four (4) one-year renewal options;
and
B. Approve an annual contingency of $23,959 (10%).
AYES:Jon Dumitru, Ryan Gallagher, Glenn Grandis, Christine Marick, Jose
Medrano, Jordan Nefulda, Andrew Nguyen, David Shawver, Chad
Wanke, Erik Weigand, John Withers and Jordan Wu
NOES:None
ABSENT:Melinda Liu
ABSTENTIONS:None
NON-CONSENT:
Director Melinda Liu arrived at the meeting at 5:15 p.m., Director John Withers left the room at
5:19 p.m., and Director Chad Wanke left the room at 5:21 p.m.
5.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTHS OF DECEMBER
2024 AND JANUARY 2025
2025-4087
Originator: Jennifer Cabral
Director of Communications Jennifer Cabral introduced the item and introduced
Townsend Public Affairs Director Eric O'Donnell, who provided a PowerPoint
presentation on the State Legislative Update. The presentation covered the
Sacramento Legislative Overview, the Governor's January budget proposal, key issues
for 2025, AB 259 (Rubio) - Teleconferencing, 2025 legislative concepts, and the bid
advertising reform.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Legislative Affairs Update for the months of December 2024 and
January 2025.
AYES:Jon Dumitru, Ryan Gallagher, Glenn Grandis, Melinda Liu, Christine
Marick, Jose Medrano, Jordan Nefulda, Andrew Nguyen, David
Shawver, Erik Weigand and Jordan Wu
NOES:None
ABSENT:Chad Wanke and John Withers
ABSTENTIONS:None
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6. MID-YEAR FINANCIAL REPORT FOR THE PERIOD ENDED
DECEMBER 31, 2024
2024-3825
Originator: Wally Ritchie
Director of Finance Wally Ritchie introduced the item and introduced Finance Manager
Ruth Zintzun, who provided a PowerPoint presentation on the Mid-Year Financial
Report. The presentation covered an overview of the budget cycle, revenue, the
operating budget, operating detail, the Capital Improvement Program, outstanding
debt, and next steps.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District Mid-Year Financial Report for
the period ended December 31, 2024.
AYES:Jon Dumitru, Ryan Gallagher, Glenn Grandis, Melinda Liu, Christine
Marick, Jose Medrano, Jordan Nefulda, Andrew Nguyen, David
Shawver, Erik Weigand and Jordan Wu
NOES:None
ABSENT:Chad Wanke and John Withers
ABSTENTIONS:None
Director Wanke and Director Withers returned to the room at 5:32 p.m.
7. ACCEPTANCE OF CREDIT CARDS AND DEBIT CARDS AS FORMS
OF PAYMENT
2024-3993
Originator: Wally Ritchie
Ms. Zintzun gave a brief verbal report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 25-XX entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Authorizing Acceptance of Credit Cards and
Debit Cards as Payment for OC San Fees and Charges”.
AYES:Jon Dumitru, Ryan Gallagher, Glenn Grandis, Melinda Liu, Christine
Marick, Jose Medrano, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, Erik Weigand, John Withers and Jordan Wu
NOES:None
ABSENT:None
ABSTENTIONS:None
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8. FLEET CUSTOM EQUIPMENT REPLACEMENT 2025-4052
Originator: Lorenzo Tyner
Mr. Tyner introduced the item and introduced Maintenance Manager Don Stokes, who
provided a PowerPoint presentation on the Fleet Custom Equipment Replacement -
Pull Rig. The presentation included an overview of what a pull rig is, its working
components, and how it operates.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve an Equipment and Services Contract to Idaho Truck Specialties, LLC
DBA Cobalt Truck Equipment, for the Collections Pull Rig Project, to provide a
custom-built replacement piece of equipment (Unit) that is similar in nature to
the existing Pull Rig equipment in operation, for a total amount not to exceed
$247,621, to be completed within three hundred sixty five (365) calendar days
from the effective date of the Notice to Proceed;
B. Approve two (2) optional one-year renewals, each for a total amount not to
exceed $247,621, with an application of annual adjustment based on the
Consumer Price Index (CPI) for Nevada not to exceed 3.5% per year; and
C. Approve a total contingency of $148,573 (20%).
AYES:Jon Dumitru, Ryan Gallagher, Glenn Grandis, Melinda Liu, Christine
Marick, Jose Medrano, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, Erik Weigand, John Withers and Jordan Wu
NOES:None
ABSENT:None
ABSTENTIONS:None
INFORMATION ITEMS:
9. INVESTMENT PERFORMANCE RESULTS 2024-3826
Originator: Wally Ritchie
Mr. Witchie briefly introduced the item, and Ms. Zintzun provided additional information
and context for the presentation. She then turned the presentation over to Insight
North America Senior Portfolio Specialists Dave Witthohn and Jason Celente, who
provided an overview of the investment performance results.
ITEM RECEIVED AS AN:
Information Item.
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DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
Director Erik Weigand requested that staff study a sharing agreement between the Orange
County Sanitation District (OC San) and the Orange County Water District (OCWD) regarding
the use of the OC San shuttle bus, to allow for more tours at OCWD showcasing GWRS. He
left it to staff's discretion whether the item returns to this Committee or goes to the GWRS
Steering Committee.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 6:03 p.m. to the next Special Administration
Committee meeting to be held on Wednesday, March 12, 2025 at 4:00 p.m.
Submitted by:
_____________________
Jackie Castro, CMC
Assistant Clerk of the Board
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