HomeMy WebLinkAbout02-05-2025 Operations Committee Meeting MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, February 5, 2025
5:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Pat Burns on Wednesday, February 5, 2025 at 5:00
p.m. in the Orange County Sanitation District Headquarters. Board Vice-Chair Jon Dumitru
led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Tina Knapp declared a quorum present as follows:
PRESENT:Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Robert Ooten, Jaime Valencia, Lamiya Hoque (Alternate) and Bonnie
Peat (Alternate)
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Tina Knapp, Assistant Clerk of the Board; Mo Abiodun; Jon Bradley;
Yiping Cao; Jackie Castro; Sam Choi; Raul Cuellar; Don Cutler; Rhea de Guzman; Thys
DeVries; Martin Dix; Justin Fenton; Al Garcia; David Haug; Tom Meregillano; Nick Oswald;
Becky Polcyn; Giti Radvar; Aldwin Ramirez; Valerie Ratto; Kevin Schuler; Dan Stokes;
Thomas Vu; Brian Waite; Kevin Work; and Ruth Zintzun were present in the Board Room.
OTHERS PRESENT: Scott Smith, General Counsel, was present in the Board Room.
PUBLIC COMMENTS:
None.
Ms. Knapp indicated that Late Communication pertaining to Agenda Item Nos. 8 and 9 was
received after the publication of the agenda and was distributed to the Committee and made
available to the public.
REPORTS:
Chair Burns advised the Committee that all new Board Members will be receiving an OC San
polo shirt and indicated that a sample shirt and signup sheet was available at the back of the
Page 1 of 6
OPERATIONS COMMITTEE Minutes February 5, 2025
room. He further asked that Board Members contact the Clerk of the Board with any
questions or to place an order after tonight. Chair Burns also reminded the Committee of the
Special Board of Directors meeting being held on Wednesday, February 19, 2025 at 5:00
p.m. for the purpose of the second part of Board orientation.
General Manager Rob Thompson did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2025-4020
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held December
4, 2024.
AYES:Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Robert Ooten, Jaime Valencia, Lamiya Hoque (Alternate) and Bonnie
Peat (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
2. MAIN SEWAGE PUMP NO. 1 AND SPARE SEWAGE PUMP REPAIR
AT PLANT NO. 2 (MP2-018), SPECIFICATION NO. S-2024-652BD
2025-4046
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a General Services Contract to Bender CCP, Inc. to provide Main
Sewage Pump No. 1 and Spare Sewage Pump Repair at Plant No. 2
(MP2-018), Specification No. S-2024-652BD, for a total amount not to exceed
$999,780; and
B. Approve a contingency of $99,978 (10%).
AYES:Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Robert Ooten, Jaime Valencia, Lamiya Hoque (Alternate) and Bonnie
Peat (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
Page 2 of 6
OPERATIONS COMMITTEE Minutes February 5, 2025
3. QUARTERLY ODOR COMPLAINT REPORT 2025-4068
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2024-25 Second Quarter Odor Complaint Report.
AYES:Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Robert Ooten, Jaime Valencia, Lamiya Hoque (Alternate) and Bonnie
Peat (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
4. SEWER PIPELINE CCTV INSPECTION SERVICES, SPECIFICATION
NO. S-2024-642BD
2025-4075
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a General Services Contract to Performance Pipeline Technologies,
Inc., DBA Sanitation Systems, to provide As-Needed Sewer Pipeline CCTV
Inspection Services, Specification No. S-2024-642BD, for a total amount not to
exceed $633,375 for a one-year period, with four (4) one-year renewal options;
and
B. Approve a contingency of $126,675 (20%).
AYES:Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Robert Ooten, Jaime Valencia, Lamiya Hoque (Alternate) and Bonnie
Peat (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
5. COATING AND CORROSION MANAGEMENT ASSESSMENT
STAFFING SUPPORT SERVICES, SPECIFICATION NO.
CS-2024-645BD
2025-4053
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 3 of 6
OPERATIONS COMMITTEE Minutes February 5, 2025
A. Approve a Professional Consultant Services Agreement with Corrpro
Companies, Inc. for Coating and Corrosion Management Assessment Staffing
Support Services, Specification No. CS-2024-645BD, for the period of March 1,
2025, through February 28, 2026, for a total annual amount not to exceed
$700,000, with four (4) one-year renewal options; and
B. Approve a contingency of $70,000 (10%).
AYES:Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Robert Ooten, Jaime Valencia, Lamiya Hoque (Alternate) and Bonnie
Peat (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
6. CONTROL ROOM RECONFIGURATION AT PLANT NO. 1,
CONTRACT NO. J-120A
2025-4060
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Control Room
Reconfiguration at Plant No. 1, Contract No. J-120A;
B. Award a Construction Contract Agreement to Estate Design and Construction,
Inc. for Control Room Reconfiguration at Plant No. 1, Contract No. J-120A as
part of Process Control System Upgrades, Project No. J-120, for a total amount
not to exceed $1,033,000; and
C. Approve a contingency of $103,300 (10%).
AYES:Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Robert Ooten, Jaime Valencia, Lamiya Hoque (Alternate) and Bonnie
Peat (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
7. CENGEN AND 12KV SERVICE CENTER SWITCHGEAR BATTERY
SYSTEM UPGRADES AT PLANT NO. 1, PROJECT NO. FR1-0005
2025-4084
Originator: Mike Dorman
Page 4 of 6
OPERATIONS COMMITTEE Minutes February 5, 2025
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $97,000 (10%) to the existing Construction Contract
with Mass. Electric Construction Co. for CenGen and 12kV Service Center Switchgear
Battery System Upgrades at Plant No. 1, Project No. FR1-0005, for a new total
contingency of $194,000 (20%).
AYES:Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Robert Ooten, Jaime Valencia, Lamiya Hoque (Alternate) and Bonnie
Peat (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
NON-CONSENT:
8. HVAC REPLACEMENT FOR PLANT NO. 2 CENTRIFUGE BUILDING,
OPERATIONS BUILDING, AND BITTER POINT PUMP STATION,
PROJECT NO. SC22-02
2024-3409
Originator: Mike Dorman
Director of Engineering Mike Dorman provided a verbal report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Purchase Order and Master Turnkey Agreement with Trane U.S. Inc.,
for the HVAC Replacement for Plant No. 2 Centrifuge Building, Operations
Building, and Bitter Point Pump Station, Project No. SC22-02, utilizing the
Omnia Cooperative Purchasing Agreement, Contract Number 3341, for a total
amount not to exceed $2,746,477; and
B. Approve a contingency of $274,647 (10%).
AYES:Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephanie Klopfenstein, Lisa Landau, Tom Lindsey,
Robert Ooten, Jaime Valencia, Lamiya Hoque (Alternate) and Bonnie
Peat (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Carlos Leon
ABSTENTIONS:None
Page 5 of 6
OPERATIONS COMMITTEE Minutes February 5, 2025
INFORMATION ITEMS:
9. MID-YEAR FINANCIAL REPORT FOR THE PERIOD ENDED
DECEMBER 31, 2024
2025-4047
Originator: Wally Ritchie
Director of Finance Wally Ritchie introduced the item and then introduced Finance
Manager Ruth Zintzun, who provided a presentation on the Mid-Year Financial Report.
The presentation covered an overview of the budget cycle, revenue, operating budget,
operating detail, the Capital Improvement Program, outstanding debt, and next steps.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
Mr. Dorman reported that two bids were received in response to the Bay Bridge Pump Station
Replacement solicitation and, due to timing, approval of the award will proceed directly to the
Board of Directors later this month. Mr. Dorman also reported that approximately 100 people
attended the recent market sounding event held last week for the Progressive Design-Build
Ocean Outfalls Rehabilitation project (J-137) and staff feels this was a successful turnout.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Burns declared the meeting adjourned at 5:12 p.m. to the next Special Operations
Committee meeting to be held on Wednesday, March 5, 2025 at 4:00 p.m.
Submitted by:
_____________________
for Tina Knapp, MMC
Assistant Clerk of the Board
Page 6 of 6
