HomeMy WebLinkAbout12-11-2024 Administration Committee Minutes - REVISEDOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, December 11, 2024
5:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, December
11, 2024 at 5:00 p.m. in the Orange County Sanitation District Headquarters. Director
Andrew Nguyen led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Tina Knapp declared a quorum present as follows:
PRESENT:Jon Dumitru, Glenn Grandis, Christine Marick, Jordan Nefulda,
Andrew Nguyen, David Shawver, John Withers, Kathleen Treseder
(Alternate), Chad Wanke and Jordan Wu (Alternate)
ABSENT:Rose Espinoza, Ryan Gallagher and Erik Weigand (Alternate)
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Tina Knapp, Assistant Clerk of
the Board; Mo Abiodun; Yiping Cao; Belen Carrillo; Jackie Castro; Sam Choi; Daisy
Covarrubias; Thys DeVries; Brian Engeln; Al Garcia; Mark Kawamoto; Rebecca Long; Tom
Meregillano; Rob Michaels; Don Stokes; Thomas Vu; Kevin Work; and Ruth Zintzun were
present in the Board Room.
OTHERS PRESENT: Scott Smith, General Counsel, and Peter Whittingham, Whittingham
Public Affairs Advisors, were present in the Board Room. Eric O'Donnell, Townsend Public
Affairs, and Eric Sapirstein, ENS Resources, were present telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Marick reported that this month's Steering and Board meetings will be held one week
early, on December 18, due to the Christmas holidays on December 24 and 25. Chair Marick
also reminded the Committee that the Operations and Administration Committees are dark in
January and will not meet.
General Manager Rob Thompson did not provide a report.
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ADMINISTRATION
COMMITTEE
Minutes December 11, 2024
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3977
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held
November 13, 2024.
AYES:Jon Dumitru, Glenn Grandis, Christine Marick, Jordan Nefulda,
Andrew Nguyen, David Shawver, John Withers, Kathleen Treseder
(Alternate), Chad Wanke and Jordan Wu (Alternate)
NOES:None
ABSENT:Rose Espinoza, Ryan Gallagher and Erik Weigand (Alternate)
ABSTENTIONS:None
2. INVEST AND/OR REINVEST ORANGE COUNTY SANITATION
DISTRICT’S FUNDS AND ADOPT INVESTMENT POLICY
STATEMENT
2024-3800
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 24-XX entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District, Authorizing the Orange County Sanitation
District’s Treasurer to Invest and/or Reinvest the Orange County Sanitation District’s
Funds, Adopting the Orange County Sanitation District’s Investment Policy Statement
and Performance Benchmarks, and Repealing Resolution No. OC SAN 23-23”.
AYES:Jon Dumitru, Glenn Grandis, Christine Marick, Jordan Nefulda,
Andrew Nguyen, David Shawver, John Withers, Kathleen Treseder
(Alternate), Chad Wanke and Jordan Wu (Alternate)
NOES:None
ABSENT:Rose Espinoza, Ryan Gallagher and Erik Weigand (Alternate)
ABSTENTIONS:None
3. UPDATE TO RECORDS MANAGEMENT PROGRAM PROCEDURES
AND RECORDS RETENTION SCHEDULE RESOLUTION
2024-3981
Originator: Jennifer Cabral
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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ADMINISTRATION
COMMITTEE
Minutes December 11, 2024
Adopt Resolution No. OC SAN 24-XX entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Adopting the Records Management Program
Procedures and Records Retention Schedule, Authorizing Destruction of Obsolete
Records, and Repealing Resolution No. OC SAN 24-02”.
AYES:Jon Dumitru, Glenn Grandis, Christine Marick, Jordan Nefulda,
Andrew Nguyen, David Shawver, John Withers, Kathleen Treseder
(Alternate), Chad Wanke and Jordan Wu (Alternate)
NOES:None
ABSENT:Rose Espinoza, Ryan Gallagher and Erik Weigand (Alternate)
ABSTENTIONS:None
4. PAYMENT OF ANNUAL NATIONAL POLLUTANT DISCHARGE AND
ELIMINATION SYSTEM (NPDES) PERMIT FEES
2024-3989
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve payment to the State Water Pollution Control Board in an amount not to
exceed $950,000 for the annual NPDES ocean discharge permit fees for Fiscal Year
2024-2025.
AYES:Jon Dumitru, Glenn Grandis, Christine Marick, Jordan Nefulda,
Andrew Nguyen, David Shawver, John Withers, Kathleen Treseder
(Alternate), Chad Wanke and Jordan Wu (Alternate)
NOES:None
ABSENT:Rose Espinoza, Ryan Gallagher and Erik Weigand (Alternate)
ABSTENTIONS:None
5. PROFESSIONAL SERVICES AND IT HARDWARE FOR TEAMS
VOICE DEPLOYMENT
2024-3986
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order Contract to Enabling Technologies for the purchase
of Professional Services and IT Hardware for Teams Voice Deployment using
OMNIA Contract No. R200803, for an amount not to exceed $438,342; and
B. Approve a contingency of $65,751 (15%).
AYES:Jon Dumitru, Glenn Grandis, Christine Marick, Jordan Nefulda,
Andrew Nguyen, David Shawver, John Withers, Kathleen Treseder
(Alternate), Chad Wanke and Jordan Wu (Alternate)
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Minutes December 11, 2024
NOES:None
ABSENT:Rose Espinoza, Ryan Gallagher and Erik Weigand (Alternate)
ABSTENTIONS:None
NON-CONSENT:
6.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF NOVEMBER
2024
2024-3990
Originator: Jennifer Cabral
Daisy Covarrubias, Public Affairs Supervisor, introduced Peter Whittingham,
Whittingham Public Affairs Advisors, who gave a presentation reviewing election
results and providing a forecast of 2025 regional issues.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Legislative Affairs Update for the month November 2024.
AYES:Jon Dumitru, Glenn Grandis, Christine Marick, Jordan Nefulda,
NOES:
ABSENT:
Andrew Nguyen, David Shawver, John Withers, Kathleen Treseder
(Alternate), Chad Wanke and Jordan Wu (Alternate)
None
Rose Espinoza, Ryan Gallagher and Erik Weigand (Alternate)
ABSTENTIONS: None
Director John Withers departed the meeting at 5:14 p.m.
7. PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2024-2026
2024-3992
MID-YEAR UPDATE
Originator: Jennifer Cabral
Ms. Covarrubias provided a PowerPoint presentation of the Public Affairs Fiscal Years 2024-2026 Strategic Plan mid-year update, which included a brief overview of the Public Affairs Division, recent employee and community outreach activity, recent legislative activities, and a forecast of the next six months.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Public Affairs Strategic Plan for Fiscal Years 2024- 2026 Mid-Year Update.
AYES:Jon Dumitru, Glenn Grandis, Christine Marick, Jordan Nefulda,
Andrew Nguyen, David Shawver, Kathleen Treseder (Alternate),
Chad Wanke and Jordan Wu (Alternate)
NOES:None
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Minutes December 11, 2024
ABSENT:Rose Espinoza, Ryan Gallagher, John Withers and Erik Weigand
(Alternate)
ABSTENTIONS:None
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:18 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, February 12, 2025 at 5:00 p.m.
Submitted by:
_____________________
Tina Knapp, MMC
Assistant Clerk of the Board
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