HomeMy WebLinkAbout12-04-2024 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, December 4, 2024
5:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Pat Burns on Wednesday, December 4, 2024 at 5:00
p.m. in the Orange County Sanitation District Headquarters. Director Stephen Faessel led the
pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Jackie Castro, Assistant Clerk of the Board; Scott Ahn; Daniel
Berokoff; Jon Bradley; Yiping Cao; Mortimer Caparas; Sam Choi; Tanya Chong; Raul Cuellar;
Don Cutler; Thys DeVries; Martin Dix; Beverly Encina; Justin Fenton; Al Garcia; David Haug;
Mark Kawamoto; Hardat Khublall; Marianne Kleine; Tina Knapp; Tom Meregillano; Rebecca
Polcyn; Valerie Ratto; Kevin Schuler; Don Stokes; Thomas Vu; Brian Waite; Kevin Work; and
Ruth Zintzun were present in the Board Room.
OTHERS PRESENT: Mal Richardson, General Counsel, was present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Burns announced that the December Steering and Board meetings would be held a
week earlier, on Wednesday, December 18, due to the Christmas holiday. He also reminded
the Directors to turn on their microphones when speaking to ensure that audio is properly
captured for the live stream and recording.
General Manager Rob Thompson did not provide a report.
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OPERATIONS COMMITTEE Minutes December 4, 2024
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3976
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held November
6, 2024.
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
2.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2024-3988
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending September 30, 2024.
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
3.PLATFORM MODIFICATIONS FOR PROCESS AREAS AT PLANT NO.
1 AND NO. 2, PROJECT NO. FE22-01
2023-3246
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes December 4, 2024
A. Receive and file Bid Tabulation and Recommendation for Platform Modifications
for Process Areas at Plant No. 1 and No. 2, Project No. FE22-01;
B. Award a Construction Contract Agreement to Tharsos, Inc., for Platform
Modifications for Process Areas at Plant No. 1 and No. 2, Project No. FE22-01,
for a total amount not to exceed $494,494; and
C. Approve a contingency of $74,174 (15%).
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
4.NEWHOPE-PLACENTIA SEWER MANHOLE REPLACEMENTS,
PROJECT NO. FE21-08
2024-3417
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Newhope-Placentia
Sewer Manhole Replacements, Project No. FE21-08;
B. Award a Construction Contract Agreement to Sancon Technologies, Inc., for
Newhope-Placentia Sewer Manhole Replacements, Project No. FE21-08, for a
total amount not to exceed $406,730; and
C. Approve a contingency of $81,346 (20%).
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
5.INSTALLATION AND DISPOSAL OF ACTIVATED CARBON MEDIA
FOR PLANT NO. 1 AND PLANT NO. 2 CENTRAL GENERATION
FACILITIES, SPECIFICATION NO. S-2024-648BD
2024-3959
Originator: Riaz Moinuddin
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OPERATIONS COMMITTEE Minutes December 4, 2024
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a General Services Contract to MP Environmental Services, Inc. to
install and dispose of activated carbon media for Plant No. 1 Co-Gen and Plant
No. 2 Central Generation (CenGen) facilities, Specification No. S-2024-648BD,
for a total amount not to exceed $713,880 for the period beginning January 1,
2025, through December 31, 2025, with four (4) one-year renewal options; and
B. Approve an annual contingency of $71,388 (10%).
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
6.PROTECTIVE RELAY AND CIRCUIT BREAKER TESTING,
SPECIFICATION NO. S-2024-636BD
2024-3960
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a General Services Contract to Electric Power Systems International,
Inc. to provide Protective Relay and Circuit Breaker Testing, Specification No.
S-2024-636BD, for a total amount not to exceed $426,395 for a three-year
period; and
B. Approve a contingency of $106,598 (25%).
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
7.CENTRIFUGE DEWATERING LUBRICATION RING PUMP
REPLACEMENT AT PLANT NO. 2, PROJECT NO. MP2-015
2024-3961
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
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OPERATIONS COMMITTEE Minutes December 4, 2024
A. Approve a Sole Source General Services Contract with DXP Enterprises, Inc. for
the Centrifuge Dewatering Lubrication Ring Pump Replacement at Plant No. 2,
Project No. MP2-015, for a total amount not to exceed $211,158; and
B. Approve a contingency of $21,116 (10%).
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
8.SITE ACCESS AND LICENSE AGREEMENT - ROCCS BREA DOSING
STATION
2024-3979
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a new site access and property license agreement with ROD
International Holdings, LLC to lease property to install, maintain, and operate a
chemical dosing station at 835 South Brea Boulevard in the City of Brea for a
term of 36 months at the following lease terms, in a form approved by General
Counsel:
·February 01, 2025, through January 31, 2026, $4,036.26 each month,
·February 01, 2026, through January 31, 2027, $4,133.35 each month,
·February 01, 2027, through January 31, 2028, $4,233.35 each month; and
B. Authorize the General Manager or designee to negotiate and approve one
optional 36-month lease renewal period, in a form approved by General
Counsel.
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
9.OCEAN OUTFALL BOOSTER STATION ELEVATOR
REHABILITATION, PROJECT NO. SC20-02
2024-3412
Originator: Mike Dorman
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OPERATIONS COMMITTEE Minutes December 4, 2024
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order to TK Elevator (TKE) for Ocean Outfall Booster
Station Elevator Rehabilitation, Project No. SC20-02, using Sourcewell
Cooperative Contract No. 020923-TER for an amount not to exceed $216,981;
and
B. Approve a contingency of $43,396 (20%).
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
NON-CONSENT:
10.LOS ALAMITOS SUB-TRUNK AND WESTSIDE RELIEF
INTERCEPTOR REHABILITATION, CONTRACT NO. 3-64C
2024-3900
Originator: Mike Dorman
Engineering Supervisor Marianne Kleine presented a PowerPoint on the Los Alamitos
Sub-Trunk and Westside Relief Interceptor Rehabilitation project, Contract No. 3-64C.
The presentation included an overview of the project scope, pipe construction methods,
bid results, and the recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Los Alamitos
Sub-Trunk and Westside Relief Interceptor Rehabilitation, Contract No. 3-64C
as part of the Rehabilitation of Western Regional Sewers, Project No. 3-64;
B. Approve a project budget increase of $2,300,000 for Rehabilitation of Western
Regional Sewers, Project No. 3-64, for a new total project budget of
$96,300,000;
C. Award a Construction Contract Agreement to T. E. Roberts, Inc., for Los
Alamitos Sub-Trunk and Westside Relief Interceptor Rehabilitation, Contract No.
3-64C, for a total amount not to exceed $35,320,572; and
D. Approve a construction contract agreement contingency of $3,532,057 (10%).
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OPERATIONS COMMITTEE Minutes December 4, 2024
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
11.LOS ALAMITOS SUB-TRUNK AND WESTSIDE RELIEF
INTERCEPTOR REHABILITATION, CONTRACT NO. 3-64C
2023-3046
Originator: Mike Dorman
Ms. Kleine provided a report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with AECOM
Technical Services, Inc., to provide construction support services for Los
Alamitos Sub-Trunk and Westside Relief Interceptor Rehabilitation, Contract No.
3-64C, as part of the Rehabilitation of Western Regional Sewers, Project No.
3-64, for a total amount not to exceed $1,576,696; and
B. Approve a contingency of $157,670 (10%).
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
12.ENGINE AND GENERATOR OVERHAULS AT PLANT NO. 1 AND 2,
PROJECT NO. J-135B
2024-3987
Originator: Mike Dorman
Engineering Manager Raul Cuellar presented a PowerPoint on the Engine and
Generator Overhauls at Plant No. 1 and 2, Project No. J-135B. The presentation
included the background, scope of work, findings, remaining work, contingency fund
request, and the recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 7 of 9
OPERATIONS COMMITTEE Minutes December 4, 2024
Approve a contingency increase of $711,765 to the existing Sole Source Service
Contract with Cooper Machinery Services LLC for Engine and Generator Overhauls at
Plant Nos. 1 and 2, Project No. J-135B, as part of Central Generation Engine
Overhauls at Plant Nos. 1 and 2, Project No. J-135, for a new total contingency of
$5,284,985 (18%).
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
13.ORANGE COUNTY SANITATION DISTRICT 2024 ASSET
MANAGEMENT PLAN
2024-3980
Originator: Mike Dorman
Engineering Supervisor Brian Waite presented a PowerPoint recap of the Orange
County Sanitation District 2024 Asset Management Plan.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt the Orange County Sanitation District 2024 Asset Management Plan.
AYES:Joyce Ahn, Pat Burns, Jon Dumitru, Stephen Faessel, Ryan
Gallagher, Stephanie Klopfenstein, Robert Ooten and Schelly
Sustarsic
NOES:None
ABSENT:Debbie Baker, Doug Chaffee, Johnathan Ryan Hernandez, Tom
Lindsey, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
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OPERATIONS COMMITTEE Minutes December 4, 2024
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Burns declared the meeting adjourned at 5:39 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, February 5, 2025 at 5:00 p.m.
Submitted by:
_____________________
Jackie Castro, CMC
Assistant Clerk of the Board
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