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HomeMy WebLinkAboutItem No. 1 PPP 01-15-2025 Special BOD - Board Orientation Presentation - REVISEDOC San Board Member Orientation January 15, 2025 2025 Board Member Orientation Rob Thompson General Manager 2 Welcome and Overview The orientation is held every two-years and serves as your first introduction to OC San. Who We Are and What We Do. It includes presentations and facility tours. This knowledge is meant to be built upon. During your service to OC San, staff will provide numerous updates and knowledge building presentations. We appreciate your service to OC San and the community. General Management 3 Lorenzo Tyner Assistant General Manager Rob Thompson General Manager 4 Overview of OC San Presenter: Lorenzo Tyner Assistant General Manager 5 Our Organization 6 7 8 9 10 11 SFR Rates (July 2024) 12 Lorenzo Tyner Assistant General Manager 714-593-7550 ltyner@ocsan.gov 13 OC San Financials Presenter: Wally Ritchie Director of Finance Administrative Services Department Rob Michaels IT Manager 14 Ruth Zintzun Finance Manager Kevin Work Purchasing & Contracts Manager Don Stokes Facilities Maintenance Manager Wally Ritchie Director of Finance Administrative Services Purchasing Contracts Warehouse / Materials Mgmt. Revenue Accounts Payable Payroll Budget / Reporting Project Controls Treasury EIM / GIS Cyber Security Infrastructure Business Solutions Service Desk Facility Maint. Fleet Property 15 16 OC San Financial Highlights Fiscal Year July 1 – June 30 $531.6M in annual revenues & expenditures Healthy Reserves AAA Debt Rating No Unfunded Pension Liability Approved Staff of 663.5 Full-Time Positions Low Rates Sound Financial Planning 17 Revenues FY 2024-25 $531.6 Million 18 Expenses FY 2024-25 $525.4 Million 19 Capital Improvement Program FY 2024-25 $223.1 Million 20 Outstanding Debt Total outstanding debt – $606 Million No new debt planned All debt to be paid off by 2040 21 Wally Ritchie Director of Finance 714-593-7570 writchie@ocsan.gov 22 23 OC San’s Operations Presenter: Riaz Moinuddin Director of O&M 24 25 Operations & Maintenance Department Nick Oswald Maintenance Manager Jon Bradley Operations Manager Kevin Schuler Maintenance Manager 26 Riaz Moinuddin Director of Operations and Maintenance How the Water Gets Here Smallest = 8” Largest = 120” Majority range 24” to 60” 27 Collections System Maintenance 28 Collections System Maintenance 29 30 OC San relevant standard – 2.1 sewer spills per 100 miles Collections goal – 0 spills Our Goal - Prevent Sewer Spills Board approved relevant standard. Where did the 2.1 come from? An approach to comply with the 2006 Statewide Sanitary Sewer System General Order, up for renewal this year. SSS WDRs require an SSMP Although no spills are permitted, they can happen. A benchmark was developed to drive down spill rates and align with the General Order SSMP drives our cleaning, maintenance, repair, rehabilitation, and replacement approach Also requires a source control program for FOG and source constituent monitoring Employing these efforts will ensure we can achieve system resiliency to the greatest extent possible 30 Facility Operations 31 Facility Operations 32 Our Staff 33 Effective Maintenance 34 Preventative Maintenance 35 There are different types of maintenance and one of those is preventative. Preventive maintenance (PM) is the regular and routine maintenance of equipment and assets in order to keep them running and prevent any costly unplanned downtime from unexpected equipment failure. A successful maintenance strategy requires planning and scheduling maintenance of equipment before a problem occurs. In these photos you can see our maintenance team conducting preventative maintenance procedures to our Hydraulic Pressure Units on the left and generators on the right. This work is regular schedule maintenance based off the manufacture's specification. Corrective Maintenance 36 Another type of maintenance is corrective maintenance. Corrective maintenance involves the replacement or repair of equipment after it fails. In response to equipment failure, corrective maintenance tasks identify the failure and rectify the failure so that the equipment can be reinstated, and the facility production restored. Here is and example of corrective maintenance being done by our mechanical team replacing a pump in the left and a gas compressor cylinder on the right. Corrective maintenance is an unplanned event such as a burst pipe or planned event such as end of equipment life expectancy. Precision Maintenance – Laser Alignment Accurate Alignment Increase Operating Life Span of Rotating Machinery 37 Our team is trained to perform precision maintenance and we embrace technologies that will prolong the life of our assets. Laser alignment is one of these technologies. The primary objective of accurate alignment is to increase the operating life span of rotating machinery. Predictive Maintenance 38 OC San maintenance also takes a proactive approach to maintenance, meaning we strategize to correct the root causes of failure and avoid breakdowns caused by underlying equipment conditions. In a predictive or condition-based maintenance environment, the goal is to find some way to determine machine condition, and then make maintenance decisions based on condition rather than some arbitrary time period. There are a variety of technologies and techniques available for this process, to detect the early signs of failure. You can look at this advanced process like changing the oil in your car. The auto makers used to recommend a milage to determine when you change your oil. Now some newer vehicles have technologies that can analyze the oil and let you know when to change it based on its actual condition and not just a milage. Operating Budget Expense 39 Riaz Moinuddin Director of Operations and Maintenance 714-593-7269 rmoinuddin@ocsan.gov 40 41 Engineering Presenter: Mike Dorman Director of Engineering Engineering Department Justin Fenton Engineering Manager Martin Dix Engineering Manager Don Cutler Engineering Manager 42 Mike Dorman Director of Engineering Raul Cuellar Engineering Manager Project Defining Process Planning Asset Management Small Projects CIP Projects Capital Operating Operations and Maintenance 43 Projected FY 2024-25 Net CIP: $223M 4 Key Drivers Current Project Phase (138 active projects) 44 Planning = Planning Studies, Research Studies, and active Capital Projects in Development Stage (Super oxidation Water Oxidation Demonstration - $5M, Urban Runoff Optimization Study) Design = Projects that will be in Preliminary Design, and Design phases Construction = Projects that will be in the Construction, Commissioning and Closeout phases Top 3 projects in Design phase:                                     P2-128  TPAD Digester Facility at Plant No. 2   [$8M] P1-140  Activated Sludge-1 and Secondary Clarifier Rehabilitation [$4M] P1-126  Primary Sedimentation Basins No. 3-5 Replacement at P1  [$4M] Top 4 projects in Construction phase:                P1-105  Headworks Rehabilitation at Plant 1  [$63M]   P1-128  Headquarters Complex                       [$35M]   P2-98  Primary Treatment Rehabilitation at P2 [$24M]                              J-117B  Outfall Low Flow Pump Station             [$21M] 44 20-Year Net CIP: $6.45B 45 Add the totals here Increased construction estimates of several future projects to reflect past several years of escalation All but 24/25, 29/30, and 43/44 fall within a $90M band +225M in last two years +114M in 42/43 +112M in 43/44 45 Gravity Sewer Condition and Projects Los Alamitos Sub-Trunk and Westside Relief Interceptor Const Budget: $35M Taft Branch Improvements Const Budget: $20M Santa Ana Trunk Sewer Rehabilitation Const Budget: $32M Greenville Trunk Improvements Const Budget: $34M Fairview Sewer Rehabilitation Const Budget: $15M MacArthur Force Main Const Budget: $4M 46 Pump Station Condition and Projects 47 Plant No. 1 Condition and Projects Central Generation Rehabilitation Const Budget: $32M Digester Gas Facilities Replacement Const Budget: $113M 48 Plant No. 2 Condition and Projects Digester Gas Facilities Replacement Const Budget: $113M South Perimeter Wall Const Budget: $25M Activated Sludge Aeration Basin Rehabilitation Const Budget: $41M 49 Mike Dorman Director of Engineering 714-593-7014 mdorman@ocsan.gov 50 51 Environmental Services Presenter: Lan Wiborg Director of Environmental Services Environmental Services Department Joseph Manzella Environmental Supervisor Mark Kawamoto Environmental Protection Manager Yiping Cao Acting Manager Jonathon Powell Environmental Supervisor 52 Tom Meregillano Environmental Protection Manager Sam Choi Environmental Protection Manager Environmental Laboratory and Quality Assurance Resource Recovery 53 Protecting Public Health and the Environment Environmental Regulations Federal, state, regional, local OC San is a permittee and a regulatory agency Regulatory Compliance Air quality Biosolids Ocean discharge Water reuse Surface runoff Compliance Practice Self-monitoring Timely, accurate, and complete reporting ECAP: Internal compliance tracking system Legally Responsible Official – General Manager 54 Safeguard Resource Recovery 55 Pretreatment Compliance “OC San runs a pretreatment program that was approved under federal law and that implements and enforces the national pretreatment standards established under the Clean Water Act (CWA). Pursuant to the CWA, any violation of any requirement imposed in OC San’s local pretreatment program is a violation of federal law” --US Department of Justice, Central District of California News Release on Jan 13, 2023 56 Celebrating Success Pretreatment Honor Roll 57 Partnership Highlights GWRS – WQ Coordination Protect source water quality Wastewater-Based Epidemiology Collaboration with CDPH, CDC, SWRCB, OCHCA Pathogen monitoring Dry Weather Urban Runoff Diversions Protect beaches from bacterial contamination Regional Collaborations Southern CA Bight Regional Monitoring Santa Ana Watershed Project Authority SoCal WDR Group 58 Industrial Wastewater 59 Industrial Inspections 60 Daily Wastewater Monitoring 61 Air Quality Compliance 62 Biosolids Management 63 Compounds of Emerging Concern Credit: Military Times 64 Ocean Monitoring 65 Lan Wiborg Director of Environmental Services 714-593-7450 lwiborg@ocsan.gov 66 67 Human Resources Department Presenter: Laura Maravilla Director of Human Resources 68 Our Staff 663.5 OC San Workforce 69 Human Resources Department 70 Laura Maravilla Director of Human Resources John Frattali Safety and Health Manager Thys DeVries Human Resources Manager HR Department Responsibilities 71 Employee Development 72 Workforce Planning Retirement eligibility based on OC San service. Does not reflect reciprocity with any other pension plans 73 Workplace Safety 74 75 Safety in Action 75 Emergency Management 76 Physical Security 77 Laura Maravilla Director of Human Resources 714-593-7007 lmaravilla@ocsan.gov 78 79 Communications Department Presenter: Jennifer Cabral Director of Communications Communications Department 80 Jennifer Cabral Director of Communications Kelly Lore Clerk of the Board Daisy Covarrubias Public Affairs Supervisor Communications Department Responsibilities 81 This department is responsible for: GM Support such as organizational communications on behalf of the general manager, assisting with strategic planning, forecasting based on industry efforts, and establishing a communications plan for changes, advocacy efforts and talking points or presentations for various events, and meetings. Board Services – which as our board members, you’ll probably have the most interaction with. We have a team of seven which includes our Clerk of the Board and supervisor for the division, Kelly Lore, which all of you know and our two assistant clerks Jackie Castro and Tina Knapp. During our next session of the orientation, you’ll hear more about this division as it relates to the various information they are responsible for maintaining to support you in your roles such as calendars, legislative actions, permanent records, trainings, and all of the other fun stuff that goes along with the role of “clerk of the board” – very similar to your agency or city clerk. For tonight, a few areas that I wanted to mention that this team is also responsible for, is the agencies mail room – for all incoming and outgoing mail for OC San, the agencies public records and this team serves as the receptionist and conference room coordinators for the Headquarters. As mentioned, you’ll hear more about the services from this team at our next session. Now for Public Affairs – this team of eight, they are basically a full service in house PR firm. Public Affairs Office Construction Outreach Educational Program Employee Engagement 82 Branding Government Affairs What you see on the screen is a small sample of some of the work products that this team works on. It covers: Employee Engagement Industry Experts Media Relations Agency Branding & Messaging Educational Outreach Construction Outreach Government Affairs Crisis Management Each year, there is a Public Affairs Strategic Plan and Legislative and Regulatory Plan that is developed based on guidance and input from the board. These are taken through the Administration Committee and are available on our website. 83 Jennifer Cabral Director of Communications 714-593-7581 jcabral@ocsan.gov 84 Session Two: Wednesday, February 19 at 5 p.m. to 7 p.m. Plant Tour(s): Plant No. 1 tour- Wednesday, March 5 @ 4p.m.-5p.m. Plant No. 1 tour - Wednesday, March 12 @ 4p.m.-5p.m. Plant No. 2 tour - Wednesday, April 2 @ 4p.m.-5p.m. Plant No. 2 tour - Wednesday, April 9 @ 4p.m.-5p.m. Conclusion: Rob Thompson What’s Next …