HomeMy WebLinkAbout11-20-2024 Board of Directors MinutesORANGE COUNTY SANITATION DISTRICT
MINUTES
BOARD OF DIRECTORS
NOVEMBER 20, 2024
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
BOARD OF DIRECTORS Minutes November 20, 2024
CALL TO ORDER
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman Ryan Gallagher on Wednesday, November 20, 2024 at
6:05 p.m. in the Orange County Sanitation District Headquarters. Director Stephen Faessel
delivered the invocation and led the Pledge of Allegiance.
A-1 APPOINTMENTS TO THE ORANGE COUNTY SANITATION DISTRICT
BOARD OF DIRECTORS
2024-3968
Originator: Kelly Lore
Clerk of the Board Kelly Lore provided a late communication regarding Item No. A-1.
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
Receive and file minute excerpts of member agencies relating to appointments to the
Orange County Sanitation District Board of Directors:
Agency Director Alternate Director
Yorba Linda Water District Tom Lindsay Gene Hernandez
ROLL CALL AND DECLARATION OF QUORUM
The Clerk of the Board declared a quorum present as follows:
PRESENT:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
ABSENT:Brad Avery
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Wally Ritchie, Director of
Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Mo
Abiodun; Yiping Cao; Mortimer Caparas; Sam Choi; Daisy Covarrubias; Raul Cuellar; Don
Cutler; Thys DeVries; Martin Dix; Justin Fenton; Al Garcia; Charlie Guess; David Haug; Mark
Kawamoto; Tina Knapp; Tom Meregillano; Rob Michaels; Rebecca Polcyn; Kevin Schuler;
Kevin Work; Ruth Zintzun; and Mike Zedek were present in the Board Room. Cheri Calisang
and Loriann Shimomura were present telephonically.
OTHERS PRESENT: Ryan Baron, General Counsel; Shawn Cobb, Special Counsel, Allen
Matkins; Phillip Lem, Special Counsel, Payne and Fears; Rita Padilla; Dr. Robert Padilla; and
Laura El-Mahmoud, were present in the Board Room. Alternate Director Art Perry, CMSD,
was present telephonically.
Page 1 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
1.QUILTS OF HONOR - SPECIAL PRESENTATION 2024-3934
Originator: Kelly Lore
Rita Padilla, Dr. Robert Padilla, and Laura El-Mahmoud from Quilts of Honor provided
a handmade quilt to Maintenance Superintendent David Haug to recognize and honor
the sacrifices he made during his 23 years of honorable service in the United States Air
Force.
Special Presentation from Quilts of Honor...body
2.EMPLOYEE SERVICE AWARDS 2024-3933
Originator: Kelly Lore
Chair Gallagher introduced Director of Environmental Services Lan Wiborg who
presented a 35-year service award to Engineering Supervisor Mike Zedek. Chair
Gallagher also recognized Records Management Technician Yolanda Herrera for her
25-years of service and Senior Mechanic Gilbert Padilla for his 20-years of service.
20-year Service Award
Gilbert Padilla, Senior Mechanic - Division 880
25-year Service Award
Yolanda Herrera, Records Management Technician - Division 320
35-year Service Awards
Mike Zedek, Engineering Supervisor - Division 620
Director Jonathan Ryan Hernandez arrived at the meeting at 6:11 p.m.
REPORTS:
Chair Gallagher announced that OC San Administrative Offices would be closed on Thursday
and Friday, November 28 and 29, for the Thanksgiving holiday. Additionally, due to the
holidays, next month’s Board meeting would be held a week earlier, on Wednesday,
December 18.
Chair Gallagher stated that at the December 18th Board of Directors meeting, the Board
would recognize outgoing Board members and encouraged them to attend to be recognized
for their contributions to OC San.
Chair Gallagher reported that the proposed regular meeting dates for the Board of Directors
and Committee meetings for 2025 were on the agenda, but did not include Special Board of
Page 2 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
Director meetings scheduled for Board Orientation and the Strategic Planning process.
These meetings will take place on the third Wednesday of each month, from January through
April 2025.
Chair Gallagher reported that the Directors and Alternate Directors would receive talking
points tomorrow regarding OC San activities, to assist them in reporting to their councils,
boards, and community groups.
Chair Gallagher stated that on December 3, OC San would host a Capital Facilities Capacity
Charge workshop to benefit member agencies. The workshop will provide an overview of the
program and the calculation of the charges. A plant tour will also be offered to attendees
immediately following the workshop.
General Manager Rob Thompson reported on his recent meetings and presentations with the
following groups: the South Orange County Wastewater Authority, the National Water
Research Institute, and a tour he gave to the Huntington Beach Harbor Commission; the City
of Seal Beach regarding OC San’s Seal Beach Pump Station Construction project; Supervisor
Chaffee and his staff; and the City of Orange, City of Buena Park, and OC Waste &
Recycling. He also stated that Board Chairman Gallagher, Board Vice-Chairman Jon
Dumitru, and Board Members Chad Wanke and Pat Burns, attended the Southern California
Water Coalition annual meeting with him.
Mr. Thompson reported that OC San recently received the following awards: the 2024
Corporate Transformation Award from Institute of Asset Management and the 2025 National
Environmental Achievement Award with honors in the following categories: Public Information
& Education for the “Connection Newsletter” and Workforce Development for the “Employee
Development Program”. Mr. Thompson also stated that OC San will continue its annual
participation in Toys for Tots, with collections taking place through December 16th.
CONSENT CALENDAR:
3.APPROVAL OF MINUTES 2024-3920
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Board of Directors held October 23,
2024 and the Special meeting of the Board of Directors held October 25, 2024.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
Page 3 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
ABSENT:Brad Avery
ABSTENTIONS:None
4.PROPOSED BOARD OF DIRECTORS & COMMITTEE MEETING
DATES FOR CALENDAR YEAR 2025
2024-3758
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve the calendar of meeting dates for the 2025 calendar year for the Board of
Directors and the following Committees: Administration, Operations, and Steering.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
RECEIVE AND FILE:
5.COMMITTEE MEETING MINUTES 2024-3483
Originator: Kelly Lore
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
A. Minutes of the Steering Committee Meeting held September 25, 2024
B. Minutes of the Operations Committee Meeting held October 2, 2024
C. Minutes of the Administration Committee Meeting held October 9, 2024
6.REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH
OF OCTOBER 2024
2024-3795
Originator: Wally Ritchie
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
Report of the Investment Transactions for the month of October 2024.
Page 4 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
OPERATIONS COMMITTEE:
7.SOUTHERN CALIFORNIA EDISON - AMENDMENT NO. 5 TO THE
POWER PURCHASE AGREEMENT AT PLANT NO. 2
2024-3949
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
Approve and authorize the Board Chairman to execute Amendment No. 5 to the Power
Purchase Agreement (QFID-05) with Southern California Edison (SCE) Company and
Orange County Sanitation District (OC San), to allow for the extension of the term and
to adjust the price for all energy delivered to SCE during the extension period.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
8.DIGESTER K DOME REPAIR AT PLANT NO. 2, PROJECT NO.
FR2-0032, SPECIFICATION NO. S-2024-630BD
2024-3950
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Services Contract to Structural Preservation Systems for Digester K
Dome Repair at Plant No. 2, Project No. FR2-0032, Specification No.
S-2024-630BD, for a total amount not to exceed $876,707; and
B. Approve a contingency of $131,506 (15%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
Page 5 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
9.PROCUREMENT OF TWO BAR SCREEN CARRIAGE ASSEMBLIES
AT PLANT NO. 2
2024-3951
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order to Veolia WTS Services, USA, formerly
Suez Treatment Solutions, to procure two complete carriage assembly Bar
Screen Units for Plant No. 2, for a total amount not to exceed $433,092, plus
applicable sales tax; and
B. Approve a contingency of $43,309 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
10.BIOSOLIDS HAULING SERVICE CONTRACT, SPECIFICATION NO.
S-2024-624BD
2024-3952
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve General Services Contracts to two contractors: Synagro-West, LLC and
Rust Logistics, Inc. to provide biosolids hauling services from Orange County
Sanitation District’s Reclamation Plant Nos. 1 and 2 to the various management
facilities, Specification No. S-2024-624BD, each for a three-year period,
effective January 1, 2025 through December 31, 2027, for a total amount not to
exceed $9,000,000 per contract which includes unit prices per ton for biosolids
hauling, monthly fuel surcharge, and annual consumer price index (CPI)
adjustment; and
B. Approve two (2) optional one-year renewals for $3,000,000 per year, per
contract; and
C. Approve a 10% contingency per contract; and
D. Approve the addition of the new contracts to the Biosolids Program effective
January 1, 2025.
Page 6 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
11.SOUTH PERIMETER WALL AND SOIL IMPROVEMENTS AT PLANT
NO. 2, CONTRACT NO. P2-128A AS PART OF DIGESTER
REPLACEMENT AT PLANT NO. 2, PROJECT NO. P2-128
2024-3953
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file Bid Tabulation and Recommendation for South Perimeter Wall
and Soil Improvements at Plant No. 2, Contract No. P2-128A;
B. Accept the formal bid withdrawal request received on September 5, 2024, from
the initial lowest bidder, Steve P. Rados, Inc. and receive and file the response
to request;
C. Award a Construction Contract Agreement to Ames Construction, Inc., for South
Perimeter Wall and Soil Improvements at Plant No. 2, Contract No. P2-128A as
part of Digester Replacement at Plant No. 2, Project No. P2-128, for a total
amount not to exceed $25,270,000; and
D. Approve a contingency of $2,527,000 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
Page 7 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
12.SOUTH PERIMETER WALL AND SOIL IMPROVEMENTS AT PLANT
NO. 2, CONTRACT NO. P2-128A AS PART OF DIGESTER
REPLACEMENT AT PLANT NO. 2, PROJECT NO. P2-128
2024-3954
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Construction Services Agreement with Brown and
Caldwell to provide construction support services for South Perimeter Wall and
Soil Improvements at Plant No. 2, Contract No. P2-128A for a total amount not
to exceed $2,043,717; and
B. Approve a contingency of $204,371 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
13.DIGESTER REPLACEMENT AT PLANT NO. 2, PROJECT NO. P2-128 2024-3955
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a Contingency increase of $6,288,000 (16%) to the existing Professional
Design Services Agreement with Brown and Caldwell for the Digester Replacement at
Plant No. 2, Project No. P2-128, for a new total contingency amount of $10,218,000
(26%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
Page 8 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
14.DIGESTERS REHABILITATION AT PLANT NO. 2, PROJECT NO.
P2-137
2024-3956
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a Contingency Increase of $1,296,000 (48%) to the existing Professional
Design Services Contract with CDM Smith, Inc., for the Digesters Rehabilitation at
Plant No. 2, Project No. P2-137, for a total contingency of $1,566,000 (58%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
15.OPERATIONS AND MAINTENANCE FACILITY IMPROVEMENTS AT
PLANT NO. 2, PROJECT NO. P2-138
2024-3957
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a contingency increase of $2,532,649 (32%) to the existing Professional
Design Services Agreement with Stantec Architecture, Inc. for the Operations and
Maintenance Facility Improvements at Plant No. 2, Project No. P2-138, for a total
contingency of $3,324,102 (42%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
Page 9 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
At the request of Director John Withers Item No. 16 was pulled and heard separately.
16.PROGRESSIVE DESIGN-BUILD OWNER ADVISOR, PROGRAM
MANAGEMENT, AND PROFESSIONAL ENGINEERING SUPPORT
SERVICES, PROJECT NO. PDB24-00
2024-3958
Originator: Mike Dorman
Director of Engineering Mike Dorman responded to questions regarding the costs and
lack of additional bidders.
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Services Agreement with Hazen and Sawyer to provide
engineering services for Progressive Design-Build Owner Advisor, Program
Management, and Professional Engineering Support Services, Project No.
PDB24-00, for an amount not to exceed $19,340,000; and
B. Approve a contingency of $1,934,000 (10%).
C. Find approval of the Professional Services Agreement with Hazen and Sawyer is
not a project subject to the California Environmental Quality Act.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
ADMINISTRATION COMMITTEE:
17.CONSOLIDATED FINANCIAL REPORT FOR THE FIRST QUARTER
ENDED SEPTEMBER 30, 2024
2024-3937
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Orange County Sanitation District First Quarter Financial Report
for the period ended September 30, 2024.
Page 10 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
18.PUBLIC AFFAIRS UPDATE FOR THE MONTH OF OCTOBER 2024 2024-3938
Originator: Jennifer Cabral
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Public Affairs Update for the month of October 2024.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
19.RENEWAL OF ESRI GIS ENTERPRISE LICENSE AGREEMENT
SUBSCRIPTION AND SUPPORT
2024-3939
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve Amendment No. 3 of Agreement 334620 with Environmental Systems
Research Institute, Inc. for the renewal of the Sole Source GIS Enterprise
License Agreement, for a three-year period commencing December 31, 2024,
through December 30, 2027, for a total amount not to exceed $494,000; and
B. Approve a not to exceed contingency of $24,700 (5%).
Page 11 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
20.CONTINGENCY INCREASE FOR ANNUAL TRUE-UP OF MICROSOFT
ENTERPRISE LICENSE AGREEMENT (ELA) FOR MICROSOFT
ENTERPRISE SOFTWARE LICENSES
2024-3940
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a contingency increase of $525,748 (36%) to the existing Contract for annual
true-up of the Microsoft ELA for a new total contingency amount of $746,322 (51%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
21.MICROSOFT ENTERPRISE LICENSE AGREEMENT (ELA) FOR
MICROSOFT ENTERPRISE SOFTWARE LICENSES
2024-3941
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Purchase Order for a three-year contract to purchase Microsoft
Enterprise licenses under the Microsoft ELA in accordance with Microsoft
Volume Enterprise Enrollment - for State and Local government, Riverside
County Master Licensing Agreement 01E73970, payable annually and with a
contract expiration date of December 31, 2027, for a total amount not to exceed
$2,255,657; and
B. Approve a contingency of $451,131 (20%).
Page 12 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
22.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2024-3942
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of July 1, 2024 to September 30,
2024; and
B. Approve the following additions to the pre-approved Original Equipment
Manufacturers (OEM) Sole Source List:
·ROCKWELL ENGINEERING & EQUIPMENT CO - Horizontal Pump
(Replaces OEM Manufacturer VAUGHAN COMPANY, INC. - Designated
Representative)
·VEOLIA WTS SERVICES USA, INC. - Bar Screen Repair Parts (Replaces
OEM Manufacturer SUEZ WTS/ VEOLIA WTS - Name Change)
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
23.TRIPLE QUADRUPOLE GAS CHROMATOGRAPH MASS
SPECTROMETER (TQ-GC/MS) SYSTEM
2024-3943
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO:
Page 13 of 19
BOARD OF DIRECTORS Minutes November 20, 2024
Approve a Purchase Order to VWR International, LLC for the purchase of a Triple
Quadrupole Gas Chromatograph Mass Spectrometer (TQ-GC/MS) System using
NASPO Master Agreement No. MA2024005 for a total amount not to exceed $325,947.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
24.2025 LEGISLATIVE AND REGULATORY PLAN 2024-3945
Originator: Jennifer Cabral
MOVED, SECONDED, AND DULY CARRIED TO:
Adopt the Orange County Sanitation District 2025 Legislative and Regulatory Plan.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
25.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF OCTOBER
2024
2024-3946
Originator: Jennifer Cabral
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Legislative Affairs Update for the month October 2024.
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BOARD OF DIRECTORS Minutes November 20, 2024
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
26.ORANGE COUNTY SANITATION DISTRICT ANNUAL
COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDED
JUNE 30, 2024
2024-3947
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Orange County Sanitation District’s (OC San) Annual
Comprehensive Financial Report for the year ended June 30, 2024, prepared by staff
and audited by Davis Farr, Certified Public Accountants, along with the following
reports prepared by Davis Farr:
1. Report to the Board of Directors;
2. Independent Accountants’ Report on Agreed-Upon Procedures Applied to
Appropriations Limit Worksheets; and
3. Report on Internal Control Over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
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BOARD OF DIRECTORS Minutes November 20, 2024
27.ORANGE COUNTY SANITATION DISTRICT POPULAR ANNUAL
FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2024
2024-3948
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Orange County Sanitation District Popular Annual Financial Report
for the year ended June 30, 2024.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Jon Dumitru, Stephen Faessel,
Ryan Gallagher, Glenn Grandis, Johnathan Ryan Hernandez, Farrah
Khan, Stephanie Klopfenstein, Tom Lindsey, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David
Shawver, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John
Withers, Jose Medrano (Alternate), Bonnie Peat (Alternate) and
Donald Wagner (Alternate)
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
STEERING COMMITTEE:
28.BOARD OF DIRECTORS COMPENSATION 2024-3967
Originator: Kelly Lore
NO ACTION TAKEN.
Consider the automatic five percent (5%) increase to Board Member Compensation in
accordance with Ordinance No. OC SAN-62, effective January 1, 2025.
NON-CONSENT:
None.
INFORMATION ITEMS:
None.
AB 1234 DISCLOSURE REPORTS:
Directors Pat Burns, Stephen Faessel, Bob Ooten, and Dave Shawver provided a report on
their recent attendance at various Regional Board Meetings.
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BOARD OF DIRECTORS Minutes November 20, 2024
Director Bruce Whitaker left the meeting at 6:37 p.m., prior to Closed Session.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS
54957.6, 54956.9(d)(1), & 54956.9(d)(2).
The Board convened in closed session at 6:37 p.m. Item Nos. CS-1 and CS-2 were not
heard. Confidential minutes of the Closed Sessions have been prepared in accordance with
the above Government Code Sections and are maintained by the Clerk of the Board in the
Official Book of Confidential Minutes of Board and Committee Closed Session meetings.
CS-1 CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT
CODE SECTION 54957.6
2024-3962
DID NOT CONVENE IN CLOSED SESSION:
Designated Representatives: General Manager Robert Thompson, Assistant General
Manager Lorenzo Tyner, Director of Human Resources Laura Maravilla, and Chief
Negotiator Laura Kalty.
Employee Organizations: (3)
International Union of Operating Engineers, Local 501; Orange County Employees
Association; and the Supervisory and Professional Management Group.
CS-2 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION -
GOVERNMENT CODE SECTION 54956.9(d)(1)
2024-3963
DID NOT CONVENE IN CLOSED SESSION:
Number of Cases: 1
Orange County Sanitation District v. Robert M. Jackson, et al., Orange County Superior
Court Case No. 30-2024-01379706-CU-OR-CJC.
CS-3 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(2)
2024-3964
CONVENED IN CLOSED SESSION:
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BOARD OF DIRECTORS Minutes November 20, 2024
Number of Potential Cases: 1
A. Claim/Demand Letter received from PCL Construction, Inc., re: Contract No.
P2-98A for Project A-Side Primary Clarifier Replacement at Plant 2. Claim
regarding a Change Order Proposal RFC 44; and
B. Claim/Demand Letter received from PCL Construction, Inc., re: Contract No.
P2-98A for Project A-Side Primary Clarifier Replacement at Plant 2. Claim
regarding a Change Order Proposal RFC 52.
Copies of these claims are on file with the Clerk of the Board and available for public
inspection.
CS-4 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(2)
2024-3965
CONVENED IN CLOSED SESSION:
Number of Potential Cases: (1)
Significant exposure to litigation: Claim of Robert Roberts.
A copy of this claim is on file with the Clerk of the Board and available for public
inspection.
CS-5 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION -
GOVERNMENT CODE SECTION 54956.9(d)(1)
2024-3966
CONVENED IN CLOSED SESSION:
Number of Cases: 1
BKK Working Group, et al. v. Albertsons Companies, Inc., et al., United States District
Court Central District of California, Court Case No. 2:18-CV-05836-MWF(PLAx).
RECONVENED IN REGULAR SESSION.
The Board reconvened in regular session at 7:20 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Ryan Baron stated there was no reportable action.
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BOARD OF DIRECTORS Minutes November 20, 2024
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
At 7:20 p.m., Chair Gallagher adjourned the meeting until the next Regular Meeting of the
Board of Directors to be held on Wednesday, December 18, 2024 at 6:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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