HomeMy WebLinkAbout11-13-2024 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, November 13, 2024
5:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, November
13, 2024 at 5:00 p.m. in the Orange County Sanitation District Headquarters. Director Chad
Wanke led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Jordan Wu (Alternate)
ABSENT:None
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Mo Abiodun; Yiping Cao; Sam Choi; Daisy Covarrubias; Rhea de Guzman; Thys DeVries;
Brian Engeln; Al Garcia; Bryce Hockensmith; Mark Kawamoto; Tina Knapp; Rebecca Long;
Joe Manzella; Enisha Matthews; Tom Meregillano; Rob Michaels; Thomas Vu; Kevin Work;
and Ruth Zintzun were present in the Board Room. Arturo Diaz was present telephonically.
OTHERS PRESENT: Scott Smith, General Counsel; Eric Sapirstein, ENS Resources; and
Jennifer Farr, Davis Farr were present in the Board Room. Gina Ayala, Orange County Water
District and Cori Takkinen, Townsend Public Affairs, Inc. were present telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Marick reminded the Committee that the Steering and Board meetings will be held one
week early this month, on November 20, due to the Thanksgiving holidays on November 28
and 29. She also reminded the Directors to turn their microphone on when speaking.
General Manager Rob Thompson did not provide a report.
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Minutes November 13, 2024
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3919
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held October
9, 2024.
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Jordan Wu (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
2.CONSOLIDATED FINANCIAL REPORT FOR THE FIRST QUARTER
ENDED SEPTEMBER 30, 2024
2024-3799
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District First Quarter Financial Report
for the period ended September 30, 2024.
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Jordan Wu (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
3.PUBLIC AFFAIRS UPDATE FOR THE MONTH OF OCTOBER 2024 2024-3803
Originator: Jennifer Cabral
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Public Affairs Update for the month of October 2024.
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AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Jordan Wu (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
4.RENEWAL OF ESRI GIS ENTERPRISE LICENSE AGREEMENT
SUBSCRIPTION AND SUPPORT
2024-3889
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Amendment No. 3 of Agreement 334620 with Environmental Systems
Research Institute, Inc. for the renewal of the Sole Source GIS Enterprise
License Agreement, for a three-year period commencing December 31, 2024,
through December 30, 2027, for a total amount not to exceed $494,000; and
B. Approve a not to exceed contingency of $24,700 (5%).
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Jordan Wu (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
5.CONTINGENCY INCREASE FOR ANNUAL TRUE-UP OF MICROSOFT
ENTERPRISE LICENSE AGREEMENT (ELA) FOR MICROSOFT
ENTERPRISE SOFTWARE LICENSES
2024-3899
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $525,748 (36%) to the existing Contract for annual
true-up of the Microsoft ELA for a new total contingency amount of $746,322 (51%).
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Jordan Wu (Alternate)
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NOES:None
ABSENT:None
ABSTENTIONS:None
6.MICROSOFT ENTERPRISE LICENSE AGREEMENT (ELA) FOR
MICROSOFT ENTERPRISE SOFTWARE LICENSES
2024-3915
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order for a three-year contract to purchase Microsoft
Enterprise licenses under the Microsoft ELA in accordance with Microsoft
Volume Enterprise Enrollment - for State and Local government, Riverside
County Master Licensing Agreement 01E73970, payable annually and with a
contract expiration date of December 31, 2027, for a total amount not to exceed
$2,255,657; and
B. Approve a contingency of $451,131 (20%).
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Jordan Wu (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
7.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2024-3923
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of July 1, 2024 to September 30,
2024; and
B. Approve the following additions to the pre-approved Original Equipment
Manufacturers (OEM) Sole Source List:
·ROCKWELL ENGINEERING & EQUIPMENT CO - Horizontal Pump
(Replaces OEM Manufacturer VAUGHAN COMPANY, INC. - Designated
Representative)
·VEOLIA WTS SERVICES USA, INC. - Bar Screen Repair Parts (Replaces
OEM Manufacturer SUEZ WTS/ VEOLIA WTS - Name Change).
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Jordan Wu (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
8.TRIPLE QUADRUPOLE GAS CHROMATOGRAPH MASS
SPECTROMETER (TQ-GC/MS) SYSTEM
2024-3925
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Purchase Order to VWR International, LLC for the purchase of a Triple
Quadrupole Gas Chromatograph Mass Spectrometer (TQ-GC/MS) System using
NASPO Master Agreement No. MA2024005 for a total amount not to exceed $325,947.
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Jordan Wu (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
9.2025 LEGISLATIVE AND REGULATORY PLAN 2024-3897
Originator: Jennifer Cabral
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
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Directors to:
Adopt the Orange County Sanitation District 2025 Legislative and Regulatory Plan.
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Jordan Wu (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
Director John Withers departed the meeting at 5:05 p.m.
NON-CONSENT:
10.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF OCTOBER
2024
2024-3791
Originator: Jennifer Cabral
Senior Public Affairs Specialist Rebecca Long introduced the item, and Eric Sapirstein,
President of ENS Resources, who provided a PowerPoint presentation on the federal
update.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Legislative Affairs Update for the month October 2024.
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, Jose Medrano (Alternate) and Jordan Wu
(Alternate)
NOES:None
ABSENT:John Withers
ABSTENTIONS:None
Director Withers returned to the meeting at 5:21 p.m.
11.ORANGE COUNTY SANITATION DISTRICT ANNUAL
COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDED
JUNE 30, 2024
2024-3807
Originator: Wally Ritchie
Director of Finance Wally Ritchie introduced Finance Manager Ruth Zintzun who
introduced Accounting Supervisor Bryce Hockensmith, who discussed additional details
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regarding the financial cycle, the FY 2023-24 budget versus actuals, CIP expenditures,
available resources, and the debt profile. Next, Ms. Zintzun introduced Jennifer Farr
from Davis Farr, who presented the results of the independent audit conducted by
Davis Farr. Ms. Zintzun concluded the presentation and outlined the next steps.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District’s (OC San) Annual
Comprehensive Financial Report for the year ended June 30, 2024, prepared by staff
and audited by Davis Farr, Certified Public Accountants, along with the following
reports prepared by Davis Farr:
1. Report to the Board of Directors;
2. Independent Accountants’ Report on Agreed-Upon Procedures Applied to
Appropriations Limit Worksheets; and
3. Report on Internal Control Over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards.
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Jordan Wu (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
12.ORANGE COUNTY SANITATION DISTRICT POPULAR ANNUAL
FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2024
2024-3895
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District Popular Annual Financial Report
for the year ended June 30, 2024.
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Jordan Wu (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
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INFORMATION ITEMS:
13. EMPLOYEE ENGAGEMENT SURVEY RESULTS 2024-3924
Originator: Jennifer Cabral
Public Affairs Supervisor Daisy Covarrubias presented the results of the employee
engagement survey, covering the survey's content, key feedback, and subsequent
actions.
ITEM RECEIVED AS AN:
Information item.
DEPARTMENT HEAD REPORTS:
Mr. Ritchie reported that due to expiring contracts, Vazquez+Company LLP had recently been
retained for Internal Audit Services; and PFM Financial Advisors had been retained as OC
San's Municipal Financial Advisor.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:48 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, December 11, 2024 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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