HomeMy WebLinkAbout11-06-2024 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, November 6, 2024
5:00 PM
Board Room
Headquarters
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Pat Burns on Wednesday, November 6, 2024 at 5:00
p.m. in the Orange County Sanitation District Headquarters. General Manager Rob
Thompson led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Tina Knapp declared a quorum present as follows:
PRESENT:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Tina Knapp, Assistant Clerk of
the Board; Pegah Behravan; Jon Bradley; Morty Caparas; Belen Carrillo; Jackie Castro; Sam
Choi; Tanya Chong; Raul Cuellar; Don Cutler; Thys DeVries; Charles Falzone; Justin Fenton;
Mani Firouzian; Al Garcia; Mark Kawamoto; Marianne Kleine; Daniel Lee; Rich Leon;
Shahrzad Namini; Victoria Pilko; Omeed Pour; Giti Radvar; Valerie Ratto; Kevin Schuler; Don
Stokes; Thomas Vu; Brian Waite; Kevin Work; and Ruth Zintzun were present in the Board
Room.
OTHERS PRESENT: Mal Richardson, General Counsel; Lynn Grijalva, Hazen and Sawyer;
Jennifer Thompson and Nathan Chase, Brown and Caldwell; and Charlie Guess, Jacobs;
were present in the Board Room.
PUBLIC COMMENTS:
None.
Ms. Knapp indicated that Late Communication pertaining to agenda Item Nos. 10 and 14 was
received after the publication of the agenda and was distributed to the Committee and made
available to the public earlier today.
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OPERATIONS COMMITTEE Minutes November 6, 2024
REPORTS:
Chair Burns reminded the Committee that the Steering and Board meetings will be held one
week early this month, on November 20, due to the Thanksgiving holidays on November 28
and 29.
Mr. Thompson indicated that the OC San administrative offices will be closed on Monday,
November 11 in observance of Veterans Day.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3916
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held October 2,
2024.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
2.SOUTHERN CALIFORNIA EDISON - AMENDMENT NO. 5 TO THE
POWER PURCHASE AGREEMENT AT PLANT NO. 2
2024-3917
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve and authorize the Board Chairman to execute Amendment No. 5 to the Power
Purchase Agreement (QFID-05) with Southern California Edison (SCE) Company and
Orange County Sanitation District (OC San), to allow for the extension of the term and
to adjust the price for all energy delivered to SCE during the extension period.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes November 6, 2024
3.DIGESTER K DOME REPAIR AT PLANT NO. 2, PROJECT NO.
FR2-0032, SPECIFICATION NO. S-2024-630BD
2024-3789
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Services Contract to Structural Preservation Systems for Digester K
Dome Repair at Plant No. 2, Project No. FR2-0032, Specification No.
S-2024-630BD, for a total amount not to exceed $876,707; and
B. Approve a contingency of $131,506 (15%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
4.SAFETY SHOWER AND EYEWASH STATIONS MODIFICATIONS,
SPECIFICATION NO. S-2024-631
2024-3846
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a General Services Contract to Zeco, Inc. for Safety Shower and
Eyewash Stations Non-Compliance Resolution, per Specification No.
S-2024-631, for a total amount not to exceed $209,440; and
B. Approve a contingency of $20,944 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes November 6, 2024
5.LIGHTING SYSTEMS INSPECTION, MAINTENANCE, AND REPAIRS,
SPECIFICATION NO. S-2024-635BD
2024-3885
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a General Services Contract to Inter-Pacific, Inc. dba Inter-Pacific
Systems, Inc. to provide Lighting Systems Inspection, Maintenance, and
Repairs, Specification No. S-2024-635BD, for a one-year period with four (4)
one-year renewal options, effective December 1, 2024, through November 30,
2025, for a total amount not to exceed $223,818; and
B. Approve an annual contingency of $44,764 (20%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
6.PROCUREMENT OF TWO BAR SCREEN CARRIAGE ASSEMBLIES
AT PLANT NO. 2
2024-3886
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order to Veolia WTS Services, USA, formerly
Suez Treatment Solutions, to procure two complete carriage assembly Bar
Screen Units for Plant No. 2, for a total amount not to exceed $433,092, plus
applicable sales tax; and
B. Approve a contingency of $43,309 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
7.QUARTERLY ODOR COMPLAINT REPORT 2024-3890
Originator: Riaz Moinuddin
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OPERATIONS COMMITTEE Minutes November 6, 2024
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2024-25 First Quarter Odor Complaint Report.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
8.BIOSOLIDS HAULING SERVICE CONTRACT, SPECIFICATION NO.
S-2024-624BD
2024-3898
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve General Services Contracts to two contractors: Synagro-West, LLC and
Rust Logistics, Inc. to provide biosolids hauling services from Orange County
Sanitation District’s Reclamation Plant Nos. 1 and 2 to the various management
facilities, Specification No. S-2024-624BD, each for a three-year period,
effective January 1, 2025 through December 31, 2027, for a total amount not to
exceed $9,000,000 per contract which includes unit prices per ton for biosolids
hauling, monthly fuel surcharge, and annual consumer price index (CPI)
adjustment; and
B. Approve two (2) optional one-year renewals for $3,000,000 per year, per
contract; and
C. Approve a 10% contingency per contract; and
D. Approve the addition of the new contracts to the Biosolids Program effective
January 1, 2025.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes November 6, 2024
NON-CONSENT:
9.SOUTH PERIMETER WALL AND SOIL IMPROVEMENTS AT PLANT
NO. 2, CONTRACT NO. P2-128A AS PART OF DIGESTER
REPLACEMENT AT PLANT NO. 2, PROJECT NO. P2-128
2023-2987
Originator: Mike Dorman
Director of Engineering Mike Dorman introduced the item and Engineering Supervisor
Valerie Ratto who provided a presentation regarding this item. The presentation
included an overview of the project location, a rendering of the wall, trees, and
landscaping, an overview of lateral spread mitigation, wall architectural treatments, bid
results, and recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for South Perimeter Wall
and Soil Improvements at Plant No. 2, Contract No. P2-128A;
B. Accept the formal bid withdrawal request received on September 5, 2024, from
the initial lowest bidder, Steve P. Rados, Inc. and receive and file the response
to request;
C. Award a Construction Contract Agreement to Ames Construction, Inc., for South
Perimeter Wall and Soil Improvements at Plant No. 2, Contract No. P2-128A as
part of Digester Replacement at Plant No. 2, Project No. P2-128, for a total
amount not to exceed $25,270,000; and
D. Approve a contingency of $2,527,000 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
10.SOUTH PERIMETER WALL AND SOIL IMPROVEMENTS AT PLANT
NO. 2, CONTRACT NO. P2-128A AS PART OF DIGESTER
REPLACEMENT AT PLANT 2, PROJECT NO. P2-128
2023-2988
Originator: Mike Dorman
In connection with Item No. 9, Ms. Ratto continued with Item No. 10 and provided an
overview of this item.
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OPERATIONS COMMITTEE Minutes November 6, 2024
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
As identified in the Late Communication, the Recommendation was modified to:
A. Approve a Professional Construction Services Agreement with Brown and Caldwell
to provide construction support services for South Perimeter Wall and Soil
Improvements at Plant No. 2, Contract No. P2-128A for a total amount not to exceed
$2,043,717; and
B. Approve a contingency of $204,371 (10%).
A. Approve a Professional Construction Services Agreement with Brown and
Caldwell to provide construction support services for South Perimeter Wall and
Soil Improvements at Plant No. 2, Contract No. P2-128A for a total amount not
to exceed $2,048,122; and
B. Approve a contingency of $204,812 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
11. DIGESTER REPLACEMENT AT PLANT NO. 2, PROJECT NO. P2-128 2024-3901
Originator: Mike Dorman
Mr. Dorman provided a presentation regarding this item, which included an overview of
anaerobic digesters, the existing digestion, the TPAD digestion process, phasing and
the revised scope, future project phasing, the design cost summary, and
recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Contingency increase of $6,288,000 (16%) to the existing Professional
Design Services Agreement with Brown and Caldwell for the Digester Replacement at
Plant No. 2, Project No. P2-128, for a new total contingency amount of $10,218,000
(26%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
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OPERATIONS COMMITTEE Minutes November 6, 2024
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
12. DIGESTERS REHABILITATION AT PLANT NO. 2, PROJECT NO.
P2-137
2024-3695
Originator: Mike Dorman
Mr. Dorman provided a presentation regarding this item. The presentation included an
overview of the digesters, future project phasing, view port issues, the flame arrestors
access issue, the gas balance line issue, cable tray improvements, the project budget
summary, and recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Contingency Increase of $1,296,000 (48%) to the existing Professional
Design Services Contract with CDM Smith, Inc., for the Digesters Rehabilitation at
Plant No. 2, Project No. P2-137, for a total contingency of $1,566,000 (58%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
13. OPERATIONS AND MAINTENANCE FACILITY IMPROVEMENTS AT
PLANT NO. 2, PROJECT NO. P2-138
2024-3902
Originator: Mike Dorman
Mr. Dorman provided a presentation regarding this item. The presentation included an
overview of the site plan, project reason, location planning, the new Operations and
Maintenance Complex, a 10% plan rendering, the cost summary, and
recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $2,532,649 (32%) to the existing Professional
Design Services Agreement with Stantec Architecture, Inc. for the Operations and
Maintenance Facility Improvements at Plant No. 2, Project No. P2-138, for a total
contingency of $3,324,102 (42%).
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OPERATIONS COMMITTEE Minutes November 6, 2024
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Stephanie
Klopfenstein
ABSTENTIONS:None
Director Bruce Whitaker left the meeting at 5:26 p.m.
14. PROGRESSIVE DESIGN-BUILD OWNER ADVISOR, PROGRAM
MANAGEMENT, AND PROFESSIONAL ENGINEERING SUPPORT
SERVICES, PROJECT NO. PDB24-00
2024-3903
Originator: Mike Dorman
Mr. Dorman introduced the item and introduced Engineering Manager Don Cutler who
provided a presentation on this item, which included an overview of design-bid-build
versus progressive design-build, the owner advisor scope, the progressive design-build
schedule, the selection process, negotiations, and the recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with Hazen and Sawyer to provide
engineering services for Progressive Design-Build Owner Advisor, Program
Management, and Professional Engineering Support Services, Project No.
PDB24-00, for an amount not to exceed $19,340,000; and
B. Approve a contingency of $1,934,000 (10%).
C. Find approval of the Professional Services Agreement with Hazen and Sawyer is
not a project subject to the California Environmental Quality Act.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Scott Minikus, Robert Ooten and
Schelly Sustarsic
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez, Stephanie Klopfenstein
and Bruce Whitaker
ABSTENTIONS:None
INFORMATION ITEMS:
None.
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OPERATIONS COMMITTEE Minutes November 6, 2024
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Burns declared the meeting adjourned at 5:45 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, December 4, 2024 at 5:00 p.m.
Submitted by:
_____________________
Tina Knapp, MMC
Assistant Clerk of the Board
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