Loading...
HomeMy WebLinkAbout10-23-2024 Board of Directors MinutesORANGE COUNTY SANITATION DISTRICT MINUTES BOARD OF DIRECTORS OCTOBER 23, 2024 Board Room Headquarters 18480 Bandilier Circle Fountain Valley, CA 92708 (714) 593-7433 BOARD OF DIRECTORS Minutes October 23, 2024 CALL TO ORDER A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Chairman Ryan Gallagher on Wednesday, October 23, 2024 at 6:03 p.m. in the Orange County Sanitation District Headquarters. Director Doug Chaffee delivered the invocation and led the Pledge of Allegiance. ROLL CALL AND DECLARATION OF QUORUM The Clerk of the Board declared a quorum present as follows: PRESENT:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Chad Wanke, Bruce Whitaker, John Withers and Tom Lindsey (Alternate) ABSENT:Rose Espinoza, Johnathan Ryan Hernandez, Stephanie Klopfenstein and Schelly Sustarsic STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Jackie Castro; Sam Choi; Daisy Covarrubias; Don Cutler; Thys DeVries; Martin Dix; Al Garcia; David Haug; Mark Kawamoto; Joe Manzella; Rob Michaels; Tom Meregillano; Samir Patel; Rebecca Polcyn; Aldwin Ramirez; Valerie Ratto; Perla Rodriguez; Kevin Work; and Ruth Zintzun were present in the Board Room. OTHERS PRESENT: Scott Smith, General Counsel; Laura Kalty, Special Counsel, Liebert Cassidy Whitmore; and Jinga Gandhi were present in the Board Room. Alternate Director Art Perry was present telephonically. PUBLIC COMMENTS: None. The Clerk of the Board stated that she had received late communication regarding a correction to the attachment of Item No. 3. The information was provided to the Directors and made available to the public. SPECIAL PRESENTATIONS: 1.EMPLOYEE SERVICE AWARDS 2024-3883 Originator: Kelly Lore Chair Gallagher introduced Director of Finance Wally Ritchie and IT Manager Rob Michaels who presented a 20-year service award to Senior Information Tech Analyst Samir Patel. Page 1 of 10 BOARD OF DIRECTORS Minutes October 23, 2024 Chair Gallagher also recognized Mechanic Raul Olaiz for his 20-years of service. 20-year Service Awards Samir Patel, Senior Information Tech Analyst - Division 250 Raul Olaiz, Mechanic - Division 820 REPORTS: Chair Gallagher reminded the Board of Directors that a Special Board meeting for the annual State of OC San would be held on Friday, October 25, 2024 at 11 a.m. at Mile Square Park Golf Clubhouse. Chair Gallagher stated that Item No. 13 ProcureAmerica was an item previously approved by the Administration Committee in May 2024 and was included on tonight's agenda for final action. Chair Gallagher reported that the Directors and Alternate Directors would receive talking points tomorrow regarding OC San activities for their use while reporting out to their councils, boards, and community groups. Chair Gallagher announced that next month, OC San’s Administrative Offices would be closed on Monday, November 11 in observance of Veterans Day and on Thursday and Friday, November 28 and 29 for the Thanksgiving holiday. He also announced that the November Steering and Board meetings would take place a week earlier, on Wednesday, November 20. Chair Gallagher also reminded the Directors to turn microphones when speaking to ensure that audio is properly captured for the live stream and recording. General Manager Rob Thompson reported that two of OC San’s leadership development trainings recently began with the first of three cohorts completed. Mr. Thompson stated that the OC San Supervisor Academy completed a five-day program geared to current first- and second-line supervisors and those who lead front-line employees. It was intended for both new and seasoned supervisors and covered topics such as: Facilitation, Communications, Emotional Intelligence, Decision-Making and Accountability; Time Management, Delegation, and Goal Setting. He further reported that an Employee & Labor Relations program for OC San Managers, Executive Management, and Supervisors that focuses on employee and labor relations, performance management, and due process; MOU, policies and procedures, rights, conflict, grievances, and problem solving; disability and Family and Medical Leave Act (FMLA); discrimination and harassment; discipline and investigations; and whistle blower and protected employee activities is currently underway. Mr. Thompson reported that OC San recently launched its new website. He stated that staff underwent 10 months of development to create a site that is visually appealing, improved navigation and mobile responsiveness, enhanced educational materials, and allows for easier access to public information. Page 2 of 10 BOARD OF DIRECTORS Minutes October 23, 2024 Mr. Thompson reported that the Executive Exchange pod cast, sponsored by Isle Utilities, was released this month. He stated a link would be sent to the Board Members with their talking points. Mr. Thompson provided a report on his recent presentations or meetings with the following group regarding OC San projects: OC Water Summit, OC Waste & Recycling, Tustin City Council Meeting, and the City of Orange. He stated that he continues to meet with the City Managers and General Managers of OC San member agencies, and has recently met with Seal Beach, Villa Park, Fountain Valley, Tustin, Los Alamitos, and Newport Beach. Mr. Thompson reported that he has upcoming meetings with the city of Buena Park, the 15th Annual Energy Event - Sustain SoCal, and a tour to Supervisor Chaffee and staff. General Counsel Scott Smith reported that a Settlement Agreement and Stipulated Judgment in a case brought by OC San against Bayside Village Marina LLC was approved unanimously at the Board of Director's September meeting. The action could not be reported as final until it was recently signed by all parties to the litigation. The Settlement Agreement is a public document on file with the Clerk of the Board for inspection. CONSENT CALENDAR: 2.APPROVAL OF MINUTES 2024-3882 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Board of Directors held September 25, 2024. AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Chad Wanke, Bruce Whitaker, John Withers and Tom Lindsey (Alternate) NOES:None ABSENT:Rose Espinoza, Johnathan Ryan Hernandez, Stephanie Klopfenstein and Schelly Sustarsic ABSTENTIONS:None 3.ORANGE COUNTY SANITATION DISTRICT’S ANNUAL REPORT FOR FISCAL YEAR 2023-2024 2024-3876 Originator: Jennifer Cabral MOVED, SECONDED, AND DULY CARRIED TO: Page 3 of 10 BOARD OF DIRECTORS Minutes October 23, 2024 Receive and file the Orange County Sanitation District’s Annual Report for Fiscal Year 2023-2024. AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Chad Wanke, Bruce Whitaker, John Withers and Tom Lindsey (Alternate) NOES:None ABSENT:Rose Espinoza, Johnathan Ryan Hernandez, Stephanie Klopfenstein and Schelly Sustarsic ABSTENTIONS:None RECEIVE AND FILE: 4.COMMITTEE MEETING MINUTES 2024-3482 Originator: Kelly Lore WITHOUT OBJECTION, ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING: A. Minutes of the GWRS Steering Committee Meeting held July 8, 2024 B. Minutes of the Steering Committee Meeting held August 28, 2024 C. Minutes of the Operations Committee Meeting held September 4, 2024 D. Minutes of the Administration Committee Meeting held September 11, 2024 5.REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF SEPTEMBER 2024 2024-3723 Originator: Wally Ritchie WITHOUT OBJECTION, ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING: Report of the Investment Transactions for the month of September 2024. OPERATIONS COMMITTEE: 6.CENGEN COOLING WATER PIPE REPLACEMENT AT PLANT NO. 2, PROJECT NO. FE20-04 2024-3877 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Approve a Task Order limit increase of $70,000 to the Professional Design Services Agreement with Dudek to provide professional engineering services for CenGen Cooling Water Pipe Replacement at Plant No. 2, Project No. FE20-04, Task Order No. FE18-00-03-03, for a total amount not to exceed $370,000. Page 4 of 10 BOARD OF DIRECTORS Minutes October 23, 2024 AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Chad Wanke, Bruce Whitaker, John Withers and Tom Lindsey (Alternate) NOES:None ABSENT:Rose Espinoza, Johnathan Ryan Hernandez, Stephanie Klopfenstein and Schelly Sustarsic ABSTENTIONS:None 7.ON-CALL MAINTENANCE AND REPAIR MASTER SERVICES CONTRACTS - SPECIFICATION NO. S-2024-1447BD 2024-3878 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve Master Services Contracts to provide on-call maintenance and repair services, Specification No. S-2024-1447BD, for a one-year period effective December 1, 2024, through November 30, 2025, with two (2) one-year renewal options in accordance with Ordinance No. OC SAN-61, Section 2.03(F) with the qualified firms listed below for task order bids less than $500,000: License A: 1. Charles King Company 2. Filanc 3. Jamison Engineering Contractors, Inc. 4. Kiewit Infrastructure West Co. 5. O’Connell Engineering & Construction, Inc. 6. Tharsos, Inc. 7. Vicon Enterprise Inc. 8. W.A. Rasic Construction Company, Inc. License C-10: 1. Baker Electric & Renewables, LLC 2. Big Sky Electric, Inc. 3. LEED Electric, Inc. 4. Vistam, Inc. License C-20: 1. Creative Air Mechanical Services 2. F.M. Thomas Air Conditioning, Inc. 3. Zia Degrees, Inc. B. Authorize the General Manager, or designee, to add or delete firms as necessary to maintain a qualified base of firms in accordance with Specification No. S-2024 1447BD. Page 5 of 10 BOARD OF DIRECTORS Minutes October 23, 2024 AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Chad Wanke, Bruce Whitaker, John Withers and Tom Lindsey (Alternate) NOES:None ABSENT:Rose Espinoza, Johnathan Ryan Hernandez, Stephanie Klopfenstein and Schelly Sustarsic ABSTENTIONS:None 8.LICENSE AGREEMENT FOR CONSTRUCTION STAGING AREA AT PLANT NO. 2 2024-3879 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Approve a Temporary, Non-Exclusive and Revocable License Agreement with the City of Newport Beach for a construction staging area, at a cost of $10 and other consideration; with a term commencing on June 1, 2024, and terminating upon (i) the completion of the City Projects, or (ii) December 31, 2028; in a form approved by General Counsel. AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Chad Wanke, Bruce Whitaker, John Withers and Tom Lindsey (Alternate) NOES:None ABSENT:Rose Espinoza, Johnathan Ryan Hernandez, Stephanie Klopfenstein and Schelly Sustarsic ABSTENTIONS:None ADMINISTRATION COMMITTEE: 9.MAXIMO TO MAXIMO APPLICATION SUITE 2024-3891 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Services Agreement to Total Resource Management, Inc. to upgrade Maximo to Maximo Application Suite, Specification No. CS-2024-623BD, for a total amount not to exceed $296,441; and B. Approve a contingency of $44,467 (15%). Page 6 of 10 BOARD OF DIRECTORS Minutes October 23, 2024 AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, David Shawver, Chad Wanke, Bruce Whitaker, John Withers and Tom Lindsey (Alternate) NOES:None ABSENT:Rose Espinoza, Johnathan Ryan Hernandez, Stephanie Klopfenstein and Schelly Sustarsic ABSTENTIONS:Robbie Pitts 10.PUBLIC AFFAIRS UPDATE FOR THE MONTHS OF AUGUST AND SEPTEMBER 2024 2024-3892 Originator: Jennifer Cabral MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Public Affairs Update for the months of August and September 2024. AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, David Shawver, Chad Wanke, Bruce Whitaker, John Withers and Tom Lindsey (Alternate) NOES:None ABSENT:Rose Espinoza, Johnathan Ryan Hernandez, Stephanie Klopfenstein and Schelly Sustarsic ABSTENTIONS:Robbie Pitts 11.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTHS OF AUGUST AND SEPTEMBER 2024 2024-3893 Originator: Jennifer Cabral MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Legislative Affairs Update for the months of August and September 2024. AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, David Shawver, Chad Wanke, Bruce Whitaker, John Withers and Tom Lindsey (Alternate) NOES:None Page 7 of 10 BOARD OF DIRECTORS Minutes October 23, 2024 ABSENT:Rose Espinoza, Johnathan Ryan Hernandez, Stephanie Klopfenstein and Schelly Sustarsic ABSTENTIONS:Robbie Pitts 12.POSITION CHANGE REQUEST FOR FISCAL YEAR 2024-25 2024-3894 Originator: Laura Maravilla MOVED, SECONDED, AND DULY CARRIED TO: Approve the upgrade of one vacant Lead Facilities Worker (Salary Grade LOC66) position to Building Maintenance Technician (Salary Grade LOC67) position for FY 2024-25. AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, David Shawver, Chad Wanke, Bruce Whitaker, John Withers and Tom Lindsey (Alternate) NOES:None ABSENT:Rose Espinoza, Johnathan Ryan Hernandez, Stephanie Klopfenstein and Schelly Sustarsic ABSTENTIONS:Robbie Pitts 13.PROCUREAMERICA 2024-3618 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Approve the use of ProcureAmerica to perform analysis of specific operational areas to identify potential cost savings. AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, David Shawver, Bruce Whitaker, John Withers and Tom Lindsey (Alternate) NOES:None ABSENT:Rose Espinoza, Johnathan Ryan Hernandez, Stephanie Klopfenstein and Schelly Sustarsic ABSTENTIONS:Robbie Pitts RECUSED:Chad Wanke STEERING COMMITTEE: None. Page 8 of 10 BOARD OF DIRECTORS Minutes October 23, 2024 NON-CONSENT: None. INFORMATION ITEMS: None. AB 1234 DISCLOSURE REPORTS: Directors Pat Burns, Stephen Faessel, Bob Ooten, Dave Shawver, and Chair Gallager provided reports on their recent attendance at various Regional Board Meetings. Director Johnathan Ryan Hernandez arrived at the meeting at 6:22 p.m. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.6. The Board convened in closed session at 6:22 p.m. Confidential minutes of the Closed Sessions have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session meetings. CS-1 CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT CODE SECTION 54957.6 2024-3896 CONVENED IN CLOSED SESSION: Designated Representatives: General Manager Robert Thompson, Assistant General Manager Lorenzo Tyner, Director of Human Resources Laura Maravilla, and Chief Negotiator Laura Kalty. Employee Organizations: (3) International Union of Operating Engineers, Local 501; Orange County Employees Association; and the Supervisory and Professional Management Group. RECONVENED IN REGULAR SESSION. The Board reconvened in regular session at 6:35 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Scott Smith did not provide a report. Page 9 of 10 BOARD OF DIRECTORS Minutes October 23, 2024 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: At 6:36 p.m., Chair Gallagher adjourned the meeting until the Special Meeting of the Board of Directors to be held on Friday, October 25, 2024 at 11:00 a.m. at the Mile Square Park Golf Clubhouse. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 10 of 10