HomeMy WebLinkAbout10-09-2024 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, October 9, 2024
5:00 PM
Board Room
Headquarters Building
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, October 9,
2024 at 5:02 p.m. in the Headquarters Building of the Orange County Sanitation District.
Board Vice-Chairman Jon Dumitru led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Brad Avery, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew
Nguyen, David Shawver, Chad Wanke, John Withers and Jordan Wu
(Alternate)
ABSENT:None
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Jackie Castro, Assistant Clerk of the Board; Belen Carrillo; Sam
Choi; Daisy Covarrubias; Thys DeVries; Al Garcia; Sergio Gonzalez; Mark Kawamoto; Tina
Knapp; Rebecca Long; Joe Manzella; Rob Michaels; Aldwin Ramirez; Perla Rodriguez;
Thomas Vu; Kevin Work; and Ruth Zintzun were present in the Board Room.
OTHERS PRESENT: Scott Smith, General Counsel; Eric O'Donnell and Cori Takkinen,
Townsend Public Affairs, were present in the Board Room. Eric Sapirstein, ENS Resources,
was present telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Marick announced that a Special meeting of the Board of Directors will take place on
Friday, October 25, 2024 at 11:00 a.m. for the State of OC San at Mile Square Park Golf
Course.
General Manager Rob Thompson did not provide a report.
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Minutes October 9, 2024
CONSENT CALENDAR:
Vice-Chair Dumitru asked questions regarding Item No. 2. The questions were addressed
and the vote on the Consent Calendar was taken.
1.APPROVAL OF MINUTES 2024-3859
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held
September 11, 2024.
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew
Nguyen, David Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Jordan Wu (Alternate)
ABSTENTIONS:None
2.PLANT RADIO AND BASE STATION UPGRADE 2024-3861
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Purchase Order Contract to BEARCOM for the purchase and
programming/ installation of 122 Motorola R7 radios and two XPR 5550e base
stations for Plant Nos. 1 and 2 using the Sourcewell Cooperative Agreement, for
a total amount not to exceed $218,822; and
B. Approve a contingency in the amount of $21,882 (10%).
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew
Nguyen, David Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Jordan Wu (Alternate)
ABSTENTIONS:None
3.MAXIMO TO MAXIMO APPLICATION SUITE 2024-3869
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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Minutes October 9, 2024
A. Approve a Professional Services Agreement to Total Resource Management,
Inc. to upgrade Maximo to Maximo Application Suite, Specification No.
CS-2024-623BD, for a total amount not to exceed $296,441; and
B. Approve a contingency of $44,467 (15%).
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew
Nguyen, David Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Jordan Wu (Alternate)
ABSTENTIONS:None
NON-CONSENT:
Alternate Director Jordan Wu arrived at the meeting at 5:08 p.m.
4.PUBLIC AFFAIRS UPDATE FOR THE MONTHS OF AUGUST AND
SEPTEMBER 2024
2024-3802
Originator: Jennifer Cabral
Director of Communications Jennifer Cabral gave a PowerPoint presentation to
introduce the Public Affairs Division, who they are and what they do. Ms. Cabral
introduced Public Affairs Supervisor Daisy Covarrubias who continued the presentation
and provided an overview of the public affairs team, the FY 2024-2026 Public Affairs
Strategic Plan, Division updates, OC San's updated website, and the recent employee
engagement survey.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Public Affairs Update for the months of August and September
2024.
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew
Nguyen, David Shawver, Chad Wanke, John Withers and Jordan Wu
(Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
5.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTHS OF AUGUST
AND SEPTEMBER 2024
2024-3790
Originator: Jennifer Cabral
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Minutes October 9, 2024
Senior Public Affairs Specialist Rebecca Long provided a PowerPoint presentation
regarding the 2025 draft legislative and regulatory plan. The presentation included an
overview of guiding priorities, the legislative regulatory team, the procedure for taking a
position, plan development, the 2025 plan highlights, potential legislative concepts, and
the final plan. Townsend Public Affairs Director Eric O'Donnell provided a PowerPoint
presentation regarding the 2024 state legislative end of session summary. The
presentation included an overview of SB 903 (Skinner), SB 937 (Wiener), SB 1210
(Skinner), potential legislative concepts, bid advertising reform, contract work dollar
threshold, video retention reform, and future legislation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Legislative Affairs Update for the months of August and
September 2024.
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew
Nguyen, David Shawver, Chad Wanke, John Withers and Jordan Wu
(Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
6.POSITION CHANGE REQUEST FOR FISCAL YEAR 2024-25 2024-3863
Originator: Laura Maravilla
Director of Human Resources Laura Maravilla provided a verbal report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the upgrade of one vacant Lead Facilities Worker (Salary Grade LOC66)
position to Building Maintenance Technician (Salary Grade LOC67) position for FY
2024-25.
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew
Nguyen, David Shawver, Chad Wanke, John Withers and Jordan Wu
(Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
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Minutes October 9, 2024
INFORMATION ITEMS:
7. SUPERCRITICAL WATER OXIDATION UPDATE 2024-3875
Originator: Rob Thompson
Mr. Thompson provided a report and presentation on the recent trip he took with Board
Chair Ryan Gallagher and Board Vice-Chair Jon Dumitru to Orlando, Florida where
they saw the unit in operation and learned more about the status of the project.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 6:10 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, November 13, 2024 at 5:00 p.m.
Submitted by:
_____________________
Jackie Castro, CMC
Assistant Clerk of the Board
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