HomeMy WebLinkAbout09-11-2024 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, September 11, 2024
5:00 PM
Board Room
Headquarters Building
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, September
11, 2024 at 5:00 p.m. in the Headquarters Building of the Orange County Sanitation District.
Board Chair Ryan Gallagher led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Tina Knapp declared a quorum present as follows:
PRESENT:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Robbie Pitts, David Shawver,
Chad Wanke, John Withers, Jose Medrano (Alternate) and Tyler Diep
(Alternate)
ABSENT:None
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Tina Knapp,
Assistant Clerk of the Board; Shawn Carman; Jackie Castro; Daisy Covarrubias; Sam Choi;
Thys DeVries; Rhea de Guzman; Al Garcia; Mark Kawamoto; Joe Manzella; Tom Meregillano;
Rob Michaels; Perla Rodriguez; Thomas Vu; Kevin Work; and Ruth Zintzun were present in
the Board Room.
OTHERS PRESENT: Ryan Baron, General Counsel, and Alex King and Andrew Lopez,
EIDIM, were present in the Board Room.
PUBLIC COMMENTS:
None.
Ms. Knapp indicated that presentations for Item Nos. 5 and 6 were prepared after distribution
of the agenda and were provided to the Committee and made available to the public earlier
today.
Director Chad Wanke arrived at the meeting at 5:02 p.m.
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Minutes September 11, 2024
REPORTS:
Chair Marick Chair announced that a Special meeting of the Board of Directors will take place
on Friday, October 25, 2024 at 11:00 a.m. for the State of OC San at Mile Square Park Golf
Course.
General Manager Rob Thompson did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2024-3746
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held July 17,
2024.
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Robbie Pitts, Chad Wanke,
John Withers, Jose Medrano (Alternate) and Tyler Diep (Alternate)
NOES:None
ABSENT:David Shawver
ABSTENTIONS:None
2. UPGRADE AND MIGRATION OF TIMECARD SOFTWARE
(WORKFORCE)
2024-3788
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Workforce Software SaaS and Professional Services Agreement to
WorkForce Software, LLC for the Migration and Upgrade of the WorkForce
software, for a five year term commencing October 1, 2024 and ending
September 30, 2029, for a total amount not to exceed $628,015; and
B. Approve a contingency in the amount of $62,802 (10%).
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Robbie Pitts, Chad Wanke,
John Withers, Jose Medrano (Alternate) and Tyler Diep (Alternate)
NOES:None
ABSENT:David Shawver
ABSTENTIONS:None
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Minutes September 11, 2024
3. REIMBURSEMENTS TO BOARD MEMBERS AND STAFF 2024-3806
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file report of reimbursements to Board Members and Staff per
Government Code Section 53065.5 for the period July 1, 2023 through June 30, 2024.
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Robbie Pitts, Chad Wanke,
John Withers, Jose Medrano (Alternate) and Tyler Diep (Alternate)
NOES:None
ABSENT:David Shawver
ABSTENTIONS:None
NON-CONSENT:
4. INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT
FUND
2024-3693
Originator: Wally Ritchie
Assistant General Manager Lorenzo Tyner provided an overview of the investment of
monies in the Local Agency Investment Fund.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 24-XX entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Authorizing Investment of Monies in the State
of California’s Treasurer’s Office Local Agency Investment Fund; and Repealing
Resolution No. 95-15”.
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Robbie Pitts, Chad Wanke,
John Withers, Jose Medrano (Alternate) and Tyler Diep (Alternate)
NOES:None
ABSENT:David Shawver
ABSTENTIONS:None
Director David Shawver arrived at the meeting at 5:07 p.m.
5. INTERNAL AUDIT UPDATE 2024-3794
Originator: Lorenzo Tyner
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Minutes September 11, 2024
Mr. Tyner provided a PowerPoint presentation regarding the internal audit which
included an overview of the accounts payable vendor and construction change orders
review and next steps.
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Accounts Payable Vendor Review Internal Audit Report and the
Construction Change Orders Review Internal Audit Report prepared by the audit firm of
Eide Bailly LLP.
AYES:Brad Avery, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Robbie Pitts, David Shawver,
Chad Wanke, John Withers, Jose Medrano (Alternate) and Tyler Diep
(Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
INFORMATION ITEMS:
6. FINANCIAL MANAGEMENT OVERVIEW 2024-3793
Originator: Wally Ritchie
Mr. Tyner introduced the item and Finance Manager Ruth Zintzun, who provided a
PowerPoint presentation regarding financial management, including overview of
financial reporting, accounts payable, payroll, revenue, budget, planning, debt,
treasury, real estate, and upcoming efforts.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
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Minutes September 11, 2024
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
Director John Withers commented that, given the upcoming election season and related
Board turnover, staff look at taking action to mitigate the impacts of this turnover and ensure
that new Board Members are provided training on and about OC San in a timely and efficient
manner.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:28 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, October 9, 2024 at 5:00 p.m.
Submitted by:
_____________________
Tina Knapp, MMC
Assistant Clerk of the Board
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