HomeMy WebLinkAbout09-04-2024 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, September 4, 2024
5:00 PM
Board Room
Headquarters Building
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Pat Burns on Wednesday, September 4, 2024 at 5:00
p.m. in the Headquarters Building of the Orange County Sanitation District. Clerk of the
Board Kelly Lore led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Lorraine Baltierra;
Daniel Berokoff; Jon Bradley; Jackie Castro; Sam Choi; Tanya Chong; Raul Cuellar; Don
Cutler; Thys DeVries; Martin Dix; Brian Engeln; Justin Fenton; Al Garcia; David Haug; Mark
Kawamoto; Marianne Kleine; Tina Knapp; Tom Meregillano; Rob Michaels; Hyeyoung Oh; Giti
Radvar; Valerie Ratto; Kevin Schuler; Don Stokes; Thomas Vu; Brian Waite; Kevin Work; and
Ruth Zintzun were present in the Board Room. Beverly Encina was present telephonically.
OTHERS PRESENT: Matthew Richardson, General Counsel; Alex King, EIDIM; and Andres
Lopez, EIDIM were present in the Board Room. Daniel Gary was present telephonically.
PUBLIC COMMENTS:
The Clerk of the Board read a written public comment received from Daniel Gary regarding
Item No. 7.
REPORTS:
Chair Burns announced that a Special Board meeting of the Board of Directors will take place
on Friday, October 25, 2024 at 11:00 a.m. for the State of OC San at Mile Square Park Golf
Course.
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OPERATIONS COMMITTEE Minutes September 4, 2024
General Manager Rob Thompson welcomed everyone to the first meeting in the new
Headquarters Building.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3745
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held July 10,
2024.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
NOES:None
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
2.PLANT WATER PIPING REPLACEMENT AT SECONDARY
CLARIFIERS 1-26 AT PLANT NO. 1, PROJECT NO. FE20-05
2023-2774
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Plant Water Piping
Replacement at Secondary Clarifiers 1-26 at Plant No. 1, Project No. FE20-05;
B. Award a Construction Contract Agreement to T.E. Roberts, Inc. for Plant Water
Piping Replacement at Secondary Clarifiers 1-26 at Plant No. 1, Project No.
FE20-05, for a total amount not to exceed $1,375,313; and
C. Approve a contingency of $137,531 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
NOES:None
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes September 4, 2024
3.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2024-3419
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending June 30, 2024.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
NOES:None
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
4.CONTROL ROOM RECONFIGURATION AT PLANT NO. 1,
CONTRACT NO. J-120A.1
2024-3694
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Task Order No. 2 under the Master Services Agreement with ABB, Inc.
to provide services and furnish Operator Workstations for Control Room
Reconfiguration at Plant No. 1, Contract No. J-120A.1, as part of Process
Control Systems Upgrades, Project No. J-120, for a total amount not to exceed
$356,623; and
B. Approve a contingency of $35,662 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
NOES:None
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
5.INSPECTION & CERTIFICATION OF OVERHEAD HOISTS & CRANES 2024-3755
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
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OPERATIONS COMMITTEE Minutes September 4, 2024
A. Approve a General Services Contract to Trademark Hoist, Inc. for the Inspection
and Certification of Overhead Hoists and Cranes, per Specification No.
S-2024-615BD, for a total amount not to exceed $169,189 with four optional
one-year renewal options; and
B. Approve an annual contingency of $16,919 (10%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
NOES:None
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
6.AGREEMENT FOR THE PURCHASE OF LIQUID CATIONIC
POLYMER, SPECIFICATION NO. SSJ#2808
2024-3756
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Chemical Supplier Agreement for the Purchase of Liquid Cationic
Polymer, Specification No. SSJ#2808 with Polydyne, Inc. for a period of one (1)
year beginning February 1, 2025, through January 31, 2026; with up to four (4)
one-year optional renewal periods; for a total unit price of $3.873 per active
pound delivered plus applicable sales tax; and
B. Approve an annual unit price contingency increase of 3%.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
NOES:None
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
7.QUARTERLY ODOR COMPLAINT REPORT 2024-3766
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2023-24 Fourth Quarter Odor Complaint Report.
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OPERATIONS COMMITTEE Minutes September 4, 2024
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
NOES:None
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
8.MOBILE TELESCOPIC BOOM CRANE 2024-3768
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a purchase order to Nixon-Egli Equipment Company for the purchase of
one Mobile Telescopic Boom Crane using the Sourcewell Cooperative Contract
No. 020923-TER for an amount not to exceed $946,576; and
B. Approve a contingency of $47,329 (5%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
NOES:None
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
9.FLEET VEHICLE REPLACEMENT PURCHASES 2024-3771
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve the purchase of new and replacement vehicles for Orange County
Sanitation District’s fleet as initially approved in the adopted Fiscal Year 2024-25
Budget in the amount of $859,827; and
B. Delegate to the General Manager and Purchasing Manager the authority to
purchase new and replacement vehicles through cooperative contracts during
the fiscal year in the not to exceed amount listed above, during the fiscal year.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
NOES:None
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes September 4, 2024
10.SOUTHERN CALIFORNIA EDISON - REPLACEMENT OF THE
POWER PURCHASE AGREEMENT AT PLANT NO. 2
2024-3777
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the Net Energy Metering Interconnection Agreement (NST-497000) and
Affidavit with Southern California Edison (SCE) Company and Orange County
Sanitation District (OC San) to allow service under the Net Energy Metering (NEM-ST)
tariff.
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
NOES:None
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
11.THICKENING AND DEWATERING CENTRIFUGE GEAR UNIT
REPLACEMENTS AND SERVICE
2024-3778
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a General Services Contract to GEA Mechanical Equipment US, Inc. for
the thickening and dewatering centrifuge gear unit replacements and service, for
a total amount not to exceed $2,912,178 including freight and taxes; and
B. Approve a contingency of $582,436 (20%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
NOES:None
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes September 4, 2024
NON-CONSENT:
12.PRIMARY CLARIFIERS F AND G ROTATING MECHANISM
REHABILITATION AT PLANT NO. 2, PROJECT NO. FE23-09,
SPECIFICATION NO. S-2024-612BD
2024-3691
Originator: Mike Dorman
Director of Engineering Mike Dorman introduced the item and introduced Engineering
Supervisor Brian Waite who provided a PowerPoint presentation regarding the Primary
Clarifiers F & G Rotating Mechanism Rehabilitation at Plant No. 2, Project No.
FE23-09, Specification No. S-2024-612BD. The presentation included an overview of
the project site, the current condition, project scope, bid results, and recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Services Contract to Vicon Enterprise, Inc. for Primary Clarifiers F
and G Rotating Mechanism Rehabilitation at Plant No. 2, Project No. FE23-09,
Specification No. S-2024-612BD, for a total amount not to exceed $3,150,000;
and
B. Approve a contingency of $472,500 (15%).
AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru,
Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie
Klopfenstein, Robert Ooten and Schelly Sustarsic
NOES:None
ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker
ABSTENTIONS:None
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
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OPERATIONS COMMITTEE Minutes September 4, 2024
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Burns declared the meeting adjourned at 5:11 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, October 2, 2024 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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