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HomeMy WebLinkAbout09-04-2024 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, September 4, 2024 5:00 PM Board Room Headquarters Building 18480 Bandilier Circle Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chairman Pat Burns on Wednesday, September 4, 2024 at 5:00 p.m. in the Headquarters Building of the Orange County Sanitation District. Clerk of the Board Kelly Lore led the pledge of allegiance. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Jennifer Cabral, Director of Communications; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Lorraine Baltierra; Daniel Berokoff; Jon Bradley; Jackie Castro; Sam Choi; Tanya Chong; Raul Cuellar; Don Cutler; Thys DeVries; Martin Dix; Brian Engeln; Justin Fenton; Al Garcia; David Haug; Mark Kawamoto; Marianne Kleine; Tina Knapp; Tom Meregillano; Rob Michaels; Hyeyoung Oh; Giti Radvar; Valerie Ratto; Kevin Schuler; Don Stokes; Thomas Vu; Brian Waite; Kevin Work; and Ruth Zintzun were present in the Board Room. Beverly Encina was present telephonically. OTHERS PRESENT: Matthew Richardson, General Counsel; Alex King, EIDIM; and Andres Lopez, EIDIM were present in the Board Room. Daniel Gary was present telephonically. PUBLIC COMMENTS: The Clerk of the Board read a written public comment received from Daniel Gary regarding Item No. 7. REPORTS: Chair Burns announced that a Special Board meeting of the Board of Directors will take place on Friday, October 25, 2024 at 11:00 a.m. for the State of OC San at Mile Square Park Golf Course. Page 1 of 8 OPERATIONS COMMITTEE Minutes September 4, 2024 General Manager Rob Thompson welcomed everyone to the first meeting in the new Headquarters Building. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2024-3745 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Operations Committee held July 10, 2024. AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic NOES:None ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker ABSTENTIONS:None 2.PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1, PROJECT NO. FE20-05 2023-2774 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Plant Water Piping Replacement at Secondary Clarifiers 1-26 at Plant No. 1, Project No. FE20-05; B. Award a Construction Contract Agreement to T.E. Roberts, Inc. for Plant Water Piping Replacement at Secondary Clarifiers 1-26 at Plant No. 1, Project No. FE20-05, for a total amount not to exceed $1,375,313; and C. Approve a contingency of $137,531 (10%). AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic NOES:None ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker ABSTENTIONS:None Page 2 of 8 OPERATIONS COMMITTEE Minutes September 4, 2024 3.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2024-3419 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending June 30, 2024. AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic NOES:None ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker ABSTENTIONS:None 4.CONTROL ROOM RECONFIGURATION AT PLANT NO. 1, CONTRACT NO. J-120A.1 2024-3694 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Task Order No. 2 under the Master Services Agreement with ABB, Inc. to provide services and furnish Operator Workstations for Control Room Reconfiguration at Plant No. 1, Contract No. J-120A.1, as part of Process Control Systems Upgrades, Project No. J-120, for a total amount not to exceed $356,623; and B. Approve a contingency of $35,662 (10%). AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic NOES:None ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker ABSTENTIONS:None 5.INSPECTION & CERTIFICATION OF OVERHEAD HOISTS & CRANES 2024-3755 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Page 3 of 8 OPERATIONS COMMITTEE Minutes September 4, 2024 A. Approve a General Services Contract to Trademark Hoist, Inc. for the Inspection and Certification of Overhead Hoists and Cranes, per Specification No. S-2024-615BD, for a total amount not to exceed $169,189 with four optional one-year renewal options; and B. Approve an annual contingency of $16,919 (10%). AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic NOES:None ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker ABSTENTIONS:None 6.AGREEMENT FOR THE PURCHASE OF LIQUID CATIONIC POLYMER, SPECIFICATION NO. SSJ#2808 2024-3756 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Chemical Supplier Agreement for the Purchase of Liquid Cationic Polymer, Specification No. SSJ#2808 with Polydyne, Inc. for a period of one (1) year beginning February 1, 2025, through January 31, 2026; with up to four (4) one-year optional renewal periods; for a total unit price of $3.873 per active pound delivered plus applicable sales tax; and B. Approve an annual unit price contingency increase of 3%. AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic NOES:None ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker ABSTENTIONS:None 7.QUARTERLY ODOR COMPLAINT REPORT 2024-3766 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2023-24 Fourth Quarter Odor Complaint Report. Page 4 of 8 OPERATIONS COMMITTEE Minutes September 4, 2024 AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic NOES:None ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker ABSTENTIONS:None 8.MOBILE TELESCOPIC BOOM CRANE 2024-3768 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a purchase order to Nixon-Egli Equipment Company for the purchase of one Mobile Telescopic Boom Crane using the Sourcewell Cooperative Contract No. 020923-TER for an amount not to exceed $946,576; and B. Approve a contingency of $47,329 (5%). AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic NOES:None ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker ABSTENTIONS:None 9.FLEET VEHICLE REPLACEMENT PURCHASES 2024-3771 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve the purchase of new and replacement vehicles for Orange County Sanitation District’s fleet as initially approved in the adopted Fiscal Year 2024-25 Budget in the amount of $859,827; and B. Delegate to the General Manager and Purchasing Manager the authority to purchase new and replacement vehicles through cooperative contracts during the fiscal year in the not to exceed amount listed above, during the fiscal year. AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic NOES:None ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker ABSTENTIONS:None Page 5 of 8 OPERATIONS COMMITTEE Minutes September 4, 2024 10.SOUTHERN CALIFORNIA EDISON - REPLACEMENT OF THE POWER PURCHASE AGREEMENT AT PLANT NO. 2 2024-3777 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the Net Energy Metering Interconnection Agreement (NST-497000) and Affidavit with Southern California Edison (SCE) Company and Orange County Sanitation District (OC San) to allow service under the Net Energy Metering (NEM-ST) tariff. AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic NOES:None ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker ABSTENTIONS:None 11.THICKENING AND DEWATERING CENTRIFUGE GEAR UNIT REPLACEMENTS AND SERVICE 2024-3778 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a General Services Contract to GEA Mechanical Equipment US, Inc. for the thickening and dewatering centrifuge gear unit replacements and service, for a total amount not to exceed $2,912,178 including freight and taxes; and B. Approve a contingency of $582,436 (20%). AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic NOES:None ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker ABSTENTIONS:None Page 6 of 8 OPERATIONS COMMITTEE Minutes September 4, 2024 NON-CONSENT: 12.PRIMARY CLARIFIERS F AND G ROTATING MECHANISM REHABILITATION AT PLANT NO. 2, PROJECT NO. FE23-09, SPECIFICATION NO. S-2024-612BD 2024-3691 Originator: Mike Dorman Director of Engineering Mike Dorman introduced the item and introduced Engineering Supervisor Brian Waite who provided a PowerPoint presentation regarding the Primary Clarifiers F & G Rotating Mechanism Rehabilitation at Plant No. 2, Project No. FE23-09, Specification No. S-2024-612BD. The presentation included an overview of the project site, the current condition, project scope, bid results, and recommendation. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Services Contract to Vicon Enterprise, Inc. for Primary Clarifiers F and G Rotating Mechanism Rehabilitation at Plant No. 2, Project No. FE23-09, Specification No. S-2024-612BD, for a total amount not to exceed $3,150,000; and B. Approve a contingency of $472,500 (15%). AYES:Joyce Ahn, Debbie Baker, Pat Burns, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Robert Ooten and Schelly Sustarsic NOES:None ABSENT:Johnathan Ryan Hernandez, Scott Minikus and Bruce Whitaker ABSTENTIONS:None INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. Page 7 of 8 OPERATIONS COMMITTEE Minutes September 4, 2024 BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Burns declared the meeting adjourned at 5:11 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, October 2, 2024 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 8 of 8