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HomeMy WebLinkAbout07-10-2024 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, July 10, 2024 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Board Chairman Ryan Gallagher on Wednesday, July 10, 2024 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Director Stephen Faessel led the pledge of allegiance. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry (Alternate) ABSENT:Pat Burns STAFF PRESENT: Rob Thompson, General Manager; Jennifer Cabral, Director of Communications; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Lorraine Baltierra; Jon Bradley; Jackie Castro; Samuel Choi; Raul Cuellar; Don Cutler; Rudy Davila; Martin Dix; Brian Engeln; Justin Fenton; Al Garcia; Joshua Hatfield; Mark Kawamoto; Patrick Lynch; Tom Meregillano; Theresa Nguyen; Giti Radvar; Valerie Ratto; Kevin Schuler; Vianey Sorto-Gaona; Don Stokes; and Danny Tang were present in the Board Room. Mike Dorman, Director Engineering, and Yai Phongmekhin were present telephonically. OTHERS PRESENT: Scott Smith, General Counsel was present in the Board Room. Daniel Gary and Ali Naji were present telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Gallagher notified the Committee of the updated emergency contact card provided to them by the Clerk of the Board which contains contact numbers for OC San's Executive Management staff, the new General Counsel, his and the Vice-Chair's, as well as other important contact numbers. Page 1 of 7 OPERATIONS COMMITTEE Minutes July 10, 2024 General Manager Rob Thompson introduced Engineering Manager Martin Dix, General Counsel Scott Smith, and Director of Communications Jennifer Cabral. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2024-3677 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Operations Committee held June 5, 2024. AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry (Alternate) NOES:None ABSENT:Pat Burns and Johnathan Ryan Hernandez ABSTENTIONS:None 2.TRAFFIC SIGNAL INSTALLATION AT ELLIS AVENUE AND MT. LANGLEY STREET INTERSECTION, PROJECT NO. FR1-0020 2023-3248 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a Construction Contract Agreement to Asplundh Construction, LLC for Traffic Signal Installation at Ellis Avenue and Mt. Langley Street Intersection, Project No. FR1-0020, for a total amount not to exceed $746,250; and B. Approve a contingency of $74,625 (10%). AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry (Alternate) NOES:None ABSENT:Pat Burns and Johnathan Ryan Hernandez ABSTENTIONS:None 3.HVAC REPLACEMENTS AT PLANT NOS. 1 AND 2, PROJECT NO. FE23-06 2024-3668 Originator: Mike Dorman Page 2 of 7 OPERATIONS COMMITTEE Minutes July 10, 2024 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract to ACCO Engineered Systems, Inc. for the HVAC Replacements at Plant Nos. 1 and 2, Project No. FE23-06, utilizing the Omnia Cooperative Purchasing Agreement, Contract Number #02-73, for a total amount not to exceed $1,698,204; and B. Approve a contingency of $169,820 (10%). AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry (Alternate) NOES:None ABSENT:Pat Burns and Johnathan Ryan Hernandez ABSTENTIONS:None 4.WARNER AVENUE VAULT COVER IMPROVEMENTS, PROJECT NO. FRC-0010 2023-2958 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Warner Avenue Vault Cover Improvements, Project No. FRC-0010; B. Award a Construction Contract Agreement to Minako America Corporation dba Minco Construction for Warner Avenue Vault Cover Improvements, Project No. FRC-0010, for a total amount not to exceed $977,000; and C. Approve a contingency of $97,700 (10%). AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry (Alternate) NOES:None ABSENT:Pat Burns and Johnathan Ryan Hernandez ABSTENTIONS:None 5.INDUSTRIAL CLEANING SERVICES, SPECIFICATION NO. S-2020-1184BD, CONTINGENCY INCREASE 2024-3661 Originator: Riaz Moinuddin Page 3 of 7 OPERATIONS COMMITTEE Minutes July 10, 2024 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $216,050 (31%) to the existing Service Contract with Performance Pipeline Technologies Inc., dba Sanitation Systems, for Industrial Cleaning Services, Specification No. S-2020-1184BD, for a total contract amount not to exceed $694,500 and a new total contingency of $285,500 (41%) for the period of January 1, 2024 through December 31, 2024. AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry (Alternate) NOES:None ABSENT:Pat Burns and Johnathan Ryan Hernandez ABSTENTIONS:None NON-CONSENT: 6.DIGESTER P AND R DOME TENDON REPAIR, CONTRACT NO. P2-137A 2024-3410 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Digester P and R Dome Tendon Repair, Contract No. P2-137A; B. Award a Construction Contract Agreement to Structural Preservation Systems, LLC for Digester P and R Dome Tendon Repair, Contract No. P2-137A as part of Digesters Rehabilitation at Plant No. 2, Project No. P2-137, for a total amount not to exceed $2,597,864; and C. Approve a contingency of $259,786 (10%). AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry (Alternate) NOES:None ABSENT:Pat Burns and Johnathan Ryan Hernandez ABSTENTIONS:None Page 4 of 7 OPERATIONS COMMITTEE Minutes July 10, 2024 7.DIGESTER P AND R DOME TENDON REPAIR, CONTRACT NO. P2-137A 2024-3411 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Construction Services Agreement with CDM Smith Inc. to provide construction support services for Digester P and R Dome Tendon Repair, Contract No. P2-137A, as part of Digesters Rehabilitation at Plant No. 2, Project No. P2-137, for a total amount not to exceed $209,000; and B. Approve a contingency of $20,900 (10%). AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry (Alternate) NOES:None ABSENT:Pat Burns and Johnathan Ryan Hernandez ABSTENTIONS:None 8.REDHILL RELIEF SEWER RELOCATION AT STATE ROUTE 55, PROJECT NO. FE18-13 2024-3646 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a construction contingency increase of $464,730 (21%) to the existing construction contract with SRK Engineering, Inc. for Redhill Relief Sewer Relocation at State Route 55, Project FE18-13, for a total contract amount not to exceed $2,213,000 and a total construction contingency of $796,680 (36%), with all costs to be reimbursed by the Orange County Transportation Authority. AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry (Alternate) NOES:None ABSENT:Pat Burns and Johnathan Ryan Hernandez ABSTENTIONS:None Page 5 of 7 OPERATIONS COMMITTEE Minutes July 10, 2024 Director Johnathan Ryan Hernandez arrived at the meeting at 5:15 p.m. 9.ORANGE COUNTY SANITATION DISTRICT NEW OCEAN MONITORING VESSEL 2024-3689 Originator: Lan Wiborg Director of Environmental Services Lan Wiborg introduced the item and introduced Environmental Protection Manager Samuel Choi who provided a PowerPoint presentation regarding the new ocean monitoring vessel. The presentation included an overview of environmental monitoring, the ocean monitoring program, the existing motor vessel, details regarding the replacement vessel including the preliminary rendering and concept, the procurement schedule, the end tie for the replacement vessel, options for retiring the existing motor vessel, and the recommendation. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve an Agreement to Design and Build an Ocean Monitoring Vessel to All American Marine, Inc. (AAM) for the purchase of a 65-foot (overall length) aluminum catamaran design ocean monitoring vessel with a plug-in hybrid propulsion system for a total amount not to exceed $9,206,149; and B. Approve a contingency of $920,615 (10%). AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen Faessel, Ryan Gallagher, Phil Hawkins, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry (Alternate) NOES:None ABSENT:Pat Burns ABSTENTIONS:None INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. Page 6 of 7 OPERATIONS COMMITTEE Minutes July 10, 2024 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Gallagher declared the meeting adjourned at 5:19 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, September 4, 2024 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 7 of 7