HomeMy WebLinkAbout07-10-2024 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, July 10, 2024
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Board Chairman Ryan Gallagher on Wednesday, July 10, 2024 at 5:00 p.m.
in the Administration Building of the Orange County Sanitation District. Director Stephen
Faessel led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce
Whitaker and Art Perry (Alternate)
ABSENT:Pat Burns
STAFF PRESENT: Rob Thompson, General Manager; Jennifer Cabral, Director of
Communications; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Lorraine Baltierra; Jon
Bradley; Jackie Castro; Samuel Choi; Raul Cuellar; Don Cutler; Rudy Davila; Martin Dix; Brian
Engeln; Justin Fenton; Al Garcia; Joshua Hatfield; Mark Kawamoto; Patrick Lynch; Tom
Meregillano; Theresa Nguyen; Giti Radvar; Valerie Ratto; Kevin Schuler; Vianey
Sorto-Gaona; Don Stokes; and Danny Tang were present in the Board Room. Mike Dorman,
Director Engineering, and Yai Phongmekhin were present telephonically.
OTHERS PRESENT: Scott Smith, General Counsel was present in the Board Room. Daniel
Gary and Ali Naji were present telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Gallagher notified the Committee of the updated emergency contact card provided to
them by the Clerk of the Board which contains contact numbers for OC San's Executive
Management staff, the new General Counsel, his and the Vice-Chair's, as well as other
important contact numbers.
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OPERATIONS COMMITTEE Minutes July 10, 2024
General Manager Rob Thompson introduced Engineering Manager Martin Dix, General
Counsel Scott Smith, and Director of Communications Jennifer Cabral.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3677
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held
June 5, 2024.
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
2.TRAFFIC SIGNAL INSTALLATION AT ELLIS AVENUE AND MT.
LANGLEY STREET INTERSECTION, PROJECT NO. FR1-0020
2023-3248
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Construction Contract Agreement to Asplundh Construction, LLC for
Traffic Signal Installation at Ellis Avenue and Mt. Langley Street Intersection,
Project No. FR1-0020, for a total amount not to exceed $746,250; and
B. Approve a contingency of $74,625 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
3.HVAC REPLACEMENTS AT PLANT NOS. 1 AND 2, PROJECT NO.
FE23-06
2024-3668
Originator: Mike Dorman
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OPERATIONS COMMITTEE Minutes July 10, 2024
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order Contract to ACCO Engineered Systems, Inc. for the
HVAC Replacements at Plant Nos. 1 and 2, Project No. FE23-06, utilizing the
Omnia Cooperative Purchasing Agreement, Contract Number #02-73, for a total
amount not to exceed $1,698,204; and
B. Approve a contingency of $169,820 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
4.WARNER AVENUE VAULT COVER IMPROVEMENTS, PROJECT NO.
FRC-0010
2023-2958
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Warner Avenue Vault
Cover Improvements, Project No. FRC-0010;
B. Award a Construction Contract Agreement to Minako America Corporation dba
Minco Construction for Warner Avenue Vault Cover Improvements, Project No.
FRC-0010, for a total amount not to exceed $977,000; and
C. Approve a contingency of $97,700 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
5.INDUSTRIAL CLEANING SERVICES, SPECIFICATION NO.
S-2020-1184BD, CONTINGENCY INCREASE
2024-3661
Originator: Riaz Moinuddin
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OPERATIONS COMMITTEE Minutes July 10, 2024
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $216,050 (31%) to the existing Service Contract
with Performance Pipeline Technologies Inc., dba Sanitation Systems, for Industrial
Cleaning Services, Specification No. S-2020-1184BD, for a total contract amount not to
exceed $694,500 and a new total contingency of $285,500 (41%) for the period of
January 1, 2024 through December 31, 2024.
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
NON-CONSENT:
6.DIGESTER P AND R DOME TENDON REPAIR, CONTRACT NO.
P2-137A
2024-3410
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Digester P and R
Dome Tendon Repair, Contract No. P2-137A;
B. Award a Construction Contract Agreement to Structural Preservation Systems,
LLC for Digester P and R Dome Tendon Repair, Contract No. P2-137A as part
of Digesters Rehabilitation at Plant No. 2, Project No. P2-137, for a total amount
not to exceed $2,597,864; and
C. Approve a contingency of $259,786 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes July 10, 2024
7.DIGESTER P AND R DOME TENDON REPAIR, CONTRACT NO.
P2-137A
2024-3411
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Construction Services Agreement with CDM Smith Inc.
to provide construction support services for Digester P and R Dome Tendon
Repair, Contract No. P2-137A, as part of Digesters Rehabilitation at Plant No. 2,
Project No. P2-137, for a total amount not to exceed $209,000; and
B. Approve a contingency of $20,900 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
8.REDHILL RELIEF SEWER RELOCATION AT STATE ROUTE 55,
PROJECT NO. FE18-13
2024-3646
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a construction contingency increase of $464,730 (21%) to the existing
construction contract with SRK Engineering, Inc. for Redhill Relief Sewer Relocation at
State Route 55, Project FE18-13, for a total contract amount not to exceed $2,213,000
and a total construction contingency of $796,680 (36%), with all costs to be reimbursed
by the Orange County Transportation Authority.
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes July 10, 2024
Director Johnathan Ryan Hernandez arrived at the meeting at 5:15 p.m.
9.ORANGE COUNTY SANITATION DISTRICT NEW OCEAN
MONITORING VESSEL
2024-3689
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg introduced the item and introduced
Environmental Protection Manager Samuel Choi who provided a PowerPoint
presentation regarding the new ocean monitoring vessel. The presentation included an
overview of environmental monitoring, the ocean monitoring program, the existing
motor vessel, details regarding the replacement vessel including the preliminary
rendering and concept, the procurement schedule, the end tie for the replacement
vessel, options for retiring the existing motor vessel, and the recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve an Agreement to Design and Build an Ocean Monitoring Vessel to All
American Marine, Inc. (AAM) for the purchase of a 65-foot (overall length)
aluminum catamaran design ocean monitoring vessel with a plug-in hybrid
propulsion system for a total amount not to exceed $9,206,149; and
B. Approve a contingency of $920,615 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce
Whitaker and Art Perry (Alternate)
NOES:None
ABSENT:Pat Burns
ABSTENTIONS:None
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
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OPERATIONS COMMITTEE Minutes July 10, 2024
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Gallagher declared the meeting adjourned at 5:19 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, September 4, 2024 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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