HomeMy WebLinkAbout07-17-2024 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, July 17, 2024
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, July 17,
2024 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District.
Committee Vice-Chairman Glenn Grandis led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Brad Avery, Jon Dumitru, Rose Espinoza, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
ABSENT:Ryan Gallagher, Farrah Khan and Chad Wanke
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Jackie Castro, Assistant Clerk of
the Board; Janine Aguilar; Lorraine Baltierra; Stephanie Barron; Mortimer Caparas; Samuel
Choi; Thys DeVries; Al Garcia; Joshua Hatfield; Mark Kawamoto; Tina Knapp; Patrick Lynch;
Joseph Manzella; Tom Meregillano; Aldwin Ramirez; Vianey Sorto-Gaona; Danny Tang; and
Ruth Zintzun were present in the Board Room.
OTHERS PRESENT: Mal Richardson, General Counsel and Brent Graham, Alliant were
present in the Board Room. Anna Laliberte, Alliant and Joanne Lee were present
telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Marick informed the Committee of the provided emergency contact card, which was
updated to include contact numbers for OC San's Executive Management staff, the new
General Counsel, the Board Chair and Vice-Chair, and other important contacts. Chair
Marick also mentioned that the Administration Committee will be dark next month.
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General Manager Rob Thompson introduced General Counsel Mal Richardson. Mr.
Thompson also shared that the Coastal Commission recently approved the Bay Bridge Pump
Station by a unanimous vote. Additionally, he highlighted the release of the Heal the Bay
Report card, noting that Orange County boasts nine of the twelve A+ beaches in California.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3678
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held June
12, 2024.
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Ryan Gallagher, Farrah Khan and Chad Wanke
ABSTENTIONS:None
2.ENVIRONMENTAL REGULATORY REPORTS 2024-3674
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the following environmental regulatory reports: Annual Biosolids
Management Compliance Report CY 2023, Annual Pretreatment Program Report FY
2023 (July 2022-June 2023), Semi-Annual Pretreatment Program Report
(July-December 2023), Annual Mandatory Reporting of Greenhouse Gas Emissions
Report CY 2023, Annual Emissions Report CY 2023, and the Marine Monitoring
Annual Report FY 2023 (July 2022-June 2023).
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Ryan Gallagher, Farrah Khan and Chad Wanke
ABSTENTIONS:None
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NON-CONSENT:
3.BENEFITS ADMINISTRATION SERVICE AGREEMENT 2024-3700
Originator: Laura Maravilla
Director of Human Resources Laura Maravilla provided a verbal report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve an Administration Agreement with Benefit Coordinators Corporation for
benefits administration services, effective August 1, 2024.
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Ryan Gallagher, Farrah Khan and Chad Wanke
ABSTENTIONS:None
4.2025 BENEFITS INSURANCE RENEWAL 2024-3697
Originator: Laura Maravilla
Ms. Maravilla provided a verbal report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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A. Approve the Orange County Sanitation District 2025 Benefits Insurance Renewal
with the carriers listed below for an overall not-to-exceed amount of
$15,746,317, as specified below:
1. Benefit Coordinators Company (BCC) (medical, dental, and vision plans,
Flexible Spending Accounts, and Employee Assistance Program [EAP]) -
Not to Exceed $14,507,996;
2. Lincoln Financial (basic life, short- and long-term disability) - Not to
Exceed $537,054;
3. The Standard (EMT & Manager disability) - Not to Exceed $30,000;
4. HealthEquity (Health Savings Accounts [HSA]) - Not to Exceed $50,400;
5. Voya (Health Reimbursement Arrangement [HRA]) - Not to Exceed
$189,000;
6. BCC/Workterra (administration/transition costs, includes ACA Fees,
Reporting & File Fees) - Not to Exceed $28,267;
7. BCC (retiree-paid health premiums, recouped from retirees through
monthly payments) - Not to Exceed $403,600;
8. Approve a contingency of $787,316 (5%); and
B. Authorize the General Manager to revise the carriers within the not-to-exceed
amounts listed above for operational efficiency and/or to better meet the needs
of the Orange County Sanitation District and participants.
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Ryan Gallagher, Farrah Khan and Chad Wanke
ABSTENTIONS:None
INFORMATION ITEMS:
5.ORANGE COUNTY SANITATION DISTRICT NEW OCEAN
MONITORING VESSEL
2024-3698
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg introduced Environmental Protection
Manager Samuel Choi who provided a PowerPoint presentation regarding the new
ocean monitoring vessel. The presentation included an overview of environmental
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Minutes July 17, 2024
monitoring, the ocean monitoring program, the existing motor vessel, details regarding
the replacement vessel including the preliminary rendering and concept, the
procurement schedule, the end tie for the replacement vessel, and options for retiring
the existing motor vessel.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:28 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, September 11, 2024 at 5:00 p.m.
Submitted by:
_____________________
Jackie Castro, CMC
Assistant Clerk of the Board
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