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HomeMy WebLinkAboutLate Communication - Item No. 5 PPP 09-11-2024 Administration Committee - Internal Audit Update9/11/2024 1 Internal Audit Update Presented by Lorenzo Tyner, Assistant General Manager Administration Committee September 11, 2024 v Orange CountySanitation District70thAnniversary •Audit Ad Hoc •Under the purview of the Administration Committee •Selects areas for internal audit •Contracted Service •Eide Bailly •Contract expires September 30, 2024 •Current solicitation for new contract 2 1 2 9/11/2024 2 v Orange CountySanitation District70thAnniversary 1. Review of vendor master fileRecommendation: Implement formal procedures for periodic review of the vendor master fileManagement Response: Procedures will be formalized and updated by December 31, 2025 2. Duplicate vendors Recommendation: Implement ongoing review process and standardizations Management Response: Procedures will be updated to implement ongoing reviews along with consistency in vendor additions and updates by December 31, 2025 3. Policies and procedures Recommendation: Update current procedures and implement formal periodic review of all policies and proceduresManagement Response: Procedures will be updated by December 31, 2025 to also include periodic review processes 4. Vendor master file user access Recommendation: Formalize process on review of OC San user access to vendor master fileManagement Response: Procedures are being updated to include user access permission when employees change roles within OC San 5. Vendor documentation Recommendation: Update procedures to include periodic and ad hoc review of all vendor records for completeness Management Response: Procedures will be updated by December 31, 2025 to include review process for vendor documentation 3 v Orange CountySanitation District70thAnniversary 1. PMWeb System Audit Recommendation: Implement Information Technology General Controls audit on an annual basis Management Response: OC San will conduct periodic audits with the initial audit to be completed by June 30, 2025 4 3 4 9/11/2024 3 v Orange CountySanitation District70thAnniversary •Receive and file the reports •Accounts payable vendor review •Construction change order review •Solicitation for internal audit services •RFP issued – June 12, 2024 •Proposals due – July 16, 2024 •Anticipated contract award – September 2024 •Audit Ad Hoc meeting – October 2024 •Introduce internal audit firm •Discuss next internal audit areas or risk assessment 5 5