HomeMy WebLinkAbout09-04-2024 Operations Committee Meeting Complete Agenda Packet
SPECIAL NOTICE
PUBLIC ATTENDANCE & PARTICIPATION AT PUBLIC MEETINGS
Operations Committee Meeting
Wednesday, September 4, 2024
5:00 p.m.
Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. IN-PERSON MEETING ATTENDANCE
You may attend the meeting in-person at the following location: Orange County Sanitation District Headquarters Building
18480 Bandilier Circle
Fountain Valley, CA 92708 ONLINE MEETING PARTICIPATION
You may join the meeting live via Teams on your computer or similar device or web browser by
using the link below: Click here to join the meeting
We suggest testing joining a Teams meeting on your device prior to the commencement of the
meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here. Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak
during the public comment section of the meeting. The Clerk of the Board will call upon you by
using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting. Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any
items. Additionally, camera feeds may be controlled by the meeting moderator to avoid
inappropriate content.
HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455
When prompted, enter the Phone Conference ID: 998 494 036# All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device.
Please raise your hand to speak by use *5, during the public comment section of the meeting. The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed
Session. If you would like to return to the Open Session portion of the meeting, please login or dial-in to the Teams meeting again and wait in the Lobby for admittance. WATCH THE MEETING ONLINE
The meeting will be available for online viewing at:
https://ocsd.legistar.com/Calendar.aspx SUBMIT A COMMENT
You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)”
or “PUBLIC COMMENT NON-AGENDA ITEM”.
You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting.
All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record.
For any questions and/or concerns, please contact the Clerk of the Board’s office at
714-593-7433. Thank you for your interest in OC San!
August 28, 2024
NOTICE OF REGULAR MEETING
OPERATIONS COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
Wednesday, September 4, 2024 – 5:00 P.M.
Headquarters Building 18480 Bandilier Circle Fountain Valley, CA 92708
ACCESSIBILITY FOR THE GENERAL PUBLIC
Your participation is always welcome. Specific information as to how to participate in this meeting is detailed on the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during this meeting: you may participate in person, join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting.
The Regular Meeting of the Operations Committee of the Orange County Sanitation District will be held at the above location and in the manner indicated on Wednesday, September 4, 2024 at 5:00 p.m.
OPERATIONS COMMITTEE MEETING DATE BOARD MEETING DATE
09/04/24 09/25/24
10/02/24 10/23/24
11/06/24 11/20/24 *
12/04/24 12/18/24 *
JANUARY DARK 01/22/25
02/05/25 02/26/25
03/05/25 03/26/25
04/02/25 04/23/25
05/07/25 05/28/25
06/04/25 06/25/25
07/02/25 07/23/25
AUGUST DARK 08/27/25
* Meeting will be held on the third Wednesday of the month
ROLL CALL OPERATIONS COMMITTEE
Engineering and Operations & Maintenance
Meeting Date: September 4, 2024 Time: 5:00 p.m.
COMMITTEE MEMBERS (14)
Pat Burns (Chair)
Bob Ooten (Vice-Chair) Joyce Ahn
Debbie Baker
Doug Chaffee
Stephen Faessel
Phil Hawkins
Johnathan Ryan Hernandez
Stephanie Klopfenstein
Scott Minikus
Schelly Sustarsic
Bruce Whitaker Ryan Gallagher (Board Chair)
Jon Dumitru (Board Vice-Chair)
OTHERS
Scott Smith, General Counsel
STAFF
Rob Thompson, General Manager Lorenzo Tyner, Assistant General Manager
Jennifer Cabral, Director of Communications
Mike Dorman, Director of Engineering Laura Maravilla, Director of Human Resources
Riaz Moinuddin, Director of Operations & Maintenance
Wally Ritchie, Director of Finance
Lan Wiborg, Director of Environmental Services Kelly Lore, Clerk of the Board
ORANGE COUNTY SANITATION DISTRICT Effective 01/23/2024 BOARD OF DIRECTORS Complete Roster
AGENCY/CITIES ACTIVE DIRECTOR ALTERNATE DIRECTOR
Anaheim
Stephen Faessel
Carlos A. Leon
Brea Christine Marick Cecilia Hupp
Buena Park Joyce Ahn Art Brown
Cypress Scott Minikus Bonnie Peat
Fountain Valley Glenn Grandis Ted Bui
Fullerton Bruce Whitaker Nick Dunlap
Garden Grove Stephanie Klopfenstein John O’Neill
Huntington Beach Pat Burns Gracey Van Der Mark
Irvine Farrah N. Khan Kathleen Treseder
La Habra Rose Espinoza Jose Medrano
La Palma Debbie Baker Mark I. Waldman
Los Alamitos Jordan Nefulda Shelley Hasselbrink
Newport Beach Brad Avery Erik Weigand
Orange Jon Dumitru John Gyllenhammer
Placentia Chad Wanke Ward Smith
Santa Ana Johnathan Ryan Hernandez Benjamin Vazquez
Seal Beach Schelly Sustarsic Lisa Landau
Stanton David Shawver Carol Warren
Tustin Ryan Gallagher Austin Lumbard
Villa Park Robbie Pitts Jordan Wu
Sanitary/Water Districts
Costa Mesa Sanitary District Bob Ooten
Art Perry
Midway City Sanitary District Andrew Nguyen Tyler Diep
Irvine Ranch Water District John Withers Douglas Reinhart
Yorba Linda Water District Phil Hawkins Tom Lindsey
County Areas
Board of Supervisors Doug Chaffee Donald P. Wagner
OPERATIONS COMMITTEE
Regular Meeting Agenda
Wednesday, September 4, 2024 - 5:00 PM
Board Room
Headquarters Building
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
ACCOMMODATIONS FOR THE DISABLED: If you require any special disability related accommodations,
please contact the Orange County Sanitation District (OC San) Clerk of the Board’s office at (714) 593-7433 at
least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type
of accommodation requested.
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside OC San's Headquarters Building located at 18480 Bandilier Circle, Fountain
Valley, California, and on the OC San’s website at www.ocsan.gov not less than 72 hours prior to the meeting
date and time above. All public records relating to each agenda item, including those distributed less than 72
hours prior to the meeting to a majority of the Board of Directors, are available for public inspection with the
Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be
considered or discussed. The recommended action does not indicate what action will be taken. The Board of
Directors may take any action which is deemed appropriate.
MEETING RECORDING: A recording of this meeting is available within 24 hours after adjournment of the
meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be
submitted to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14 days
before the meeting. For any questions on the agenda, Board members may contact staff at:
General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7110
Asst. General Manager: Lorenzo Tyner, ltyner@ocsan.gov / (714) 593-7550
Director of Communications: Jennifer Cabral, jcabral@ocsan.gov / (714) 593-7581
Director of Engineering: Mike Dorman, mdorman@ocsan.gov / (714) 593-7014
Director of Environmental Services: Lan Wiborg, lwiborg@ocsan.gov / (714) 593-7450
Director of Finance: Wally Ritchie, writchie@ocsan.gov / (714) 593-7570
Director of Human Resources: Laura Maravilla, lmaravilla@ocsan.gov / (714) 593-7007
Director of Operations & Maintenance: Riaz Moinuddin, rmoinuddin@ocsan.gov / (714) 593-7269
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, September 4, 2024
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL AND DECLARATION OF QUORUM:
Clerk of the Board
PUBLIC COMMENTS:
Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the
Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during
meetings: you may participate in person, join the meeting live via Teams on your computer or similar device or
web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for
consideration before or during the meeting.
REPORTS:
The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1.2024-3745APPROVAL OF MINUTES
RECOMMENDATION:
Approve minutes of the Regular meeting of the Operations Committee held July 10,
2024.
Originator:Kelly Lore
Agenda Report
07-10-2024 Operations Committee Minutes
Attachments:
2.2023-2774PLANT WATER PIPING REPLACEMENT AT SECONDARY
CLARIFIERS 1-26 AT PLANT NO. 1, PROJECT NO. FE20-05
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Plant Water Piping
Replacement at Secondary Clarifiers 1-26 at Plant No. 1, Project No. FE20-05;
Page 1 of 5
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, September 4, 2024
B. Award a Construction Contract Agreement to T.E. Roberts, Inc. for Plant Water
Piping Replacement at Secondary Clarifiers 1-26 at Plant No. 1, Project No.
FE20-05, for a total amount not to exceed $1,375,313; and
C. Approve a contingency of $137,531 (10%).
Originator:Mike Dorman
Agenda Report
FE20-05 Construction Contract Agreement
Attachments:
3.2024-3419ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending June 30, 2024.
Originator:Mike Dorman
Agenda Report
Engineering Program Contract Performance Report for the
period ending June 30, 2024
Attachments:
4.2024-3694CONTROL ROOM RECONFIGURATION AT PLANT NO. 1, CONTRACT
NO. J-120A.1
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve Task Order No. 2 under the Master Services Agreement with ABB, Inc.
to provide services and furnish Operator Workstations for Control Room
Reconfiguration at Plant No. 1, Contract No. J-120A.1, as part of Process
Control Systems Upgrades, Project No. J-120, for a total amount not to exceed
$356,623; and
B. Approve a contingency of $35,662 (10%).
Originator:Mike Dorman
Agenda Report
J-120A.1 Task Order No. 2
Attachments:
5.2024-3755INSPECTION & CERTIFICATION OF OVERHEAD HOISTS & CRANES
RECOMMENDATION:
A. Approve a General Services Contract to Trademark Hoist, Inc. for the Inspection
and Certification of Overhead Hoists and Cranes, per Specification No.
S-2024-615BD, for a total amount not to exceed $169,189 with four optional
one-year renewal options; and
Page 2 of 5
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, September 4, 2024
B. Approve an annual contingency of $16,919 (10%).
Originator:Riaz Moinuddin
Agenda Report
General Services Contract
Attachments:
6.2024-3756AGREEMENT FOR THE PURCHASE OF LIQUID CATIONIC POLYMER,
SPECIFICATION NO. SSJ#2808
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Chemical Supplier Agreement for the Purchase of Liquid Cationic
Polymer, Specification No. SSJ#2808 with Polydyne, Inc. for a period of one (1)
year beginning February 1, 2025, through January 31, 2026; with up to four (4)
one-year optional renewal periods; for a total unit price of $3.873 per active
pound delivered plus applicable sales tax; and
B. Approve an annual unit price contingency increase of 3%.
Originator:Riaz Moinuddin
Agenda Report
Chemical Supplier Agreement
Attachments:
7.2024-3766QUARTERLY ODOR COMPLAINT REPORT
RECOMMENDATION:
Receive and file the Fiscal Year 2023-24 Fourth Quarter Odor Complaint Report.
Originator:Riaz Moinuddin
Agenda Report
FY 2023-24 4th Quarter Odor Complaint Report
Attachments:
8.2024-3768MOBILE TELESCOPIC BOOM CRANE
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a purchase order to Nixon-Egli Equipment Company for the purchase of
one Mobile Telescopic Boom Crane using the Sourcewell Cooperative Contract
No. 020923-TER for an amount not to exceed $946,576; and
B. Approve a contingency of $47,329 (5%).
Originator:Riaz Moinuddin
Agenda ReportAttachments:
Page 3 of 5
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, September 4, 2024
9.2024-3771FLEET VEHICLE REPLACEMENT PURCHASES
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve the purchase of new and replacement vehicles for Orange County
Sanitation District’s fleet as initially approved in the adopted Fiscal Year 2024-25
Budget in the amount of $859,827; and
B. Delegate to the General Manager and Purchasing Manager the authority to
purchase new and replacement vehicles through cooperative contracts during
the fiscal year in the not to exceed amount listed above, during the fiscal year.
Originator:Riaz Moinuddin
Agenda ReportAttachments:
10.2024-3777SOUTHERN CALIFORNIA EDISON - REPLACEMENT OF THE POWER
PURCHASE AGREEMENT AT PLANT NO. 2
RECOMMENDATION: Recommend to the Board of Directors to:
Approve the Net Energy Metering Interconnection Agreement (NST-497000) and
Affidavit with Southern California Edison (SCE) Company and Orange County
Sanitation District (OC San) to allow service under the Net Energy Metering (NEM-ST)
tariff.
Originator:Riaz Moinuddin
Agenda Report
Draft Net Energy Metering Interconnection Agreement
Draft NEM Customer-Generator Affidavit
Amendment No. 4
Amendment No. 3
Amendment No. 2
Amendment No. 1
Original Agreement
Attachments:
11.2024-3778THICKENING AND DEWATERING CENTRIFUGE GEAR UNIT
REPLACEMENTS AND SERVICE
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a General Services Contract to GEA Mechanical Equipment US, Inc. for
the thickening and dewatering centrifuge gear unit replacements and service, for
a total amount not to exceed $2,912,178 including freight and taxes; and
B. Approve a contingency of $582,436 (20%).
Originator:Riaz Moinuddin
Page 4 of 5
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, September 4, 2024
Agenda Report
General Services Contract
Attachments:
NON-CONSENT:
12.2024-3691PRIMARY CLARIFIERS F AND G ROTATING MECHANISM
REHABILITATION AT PLANT NO. 2, PROJECT NO. FE23-09,
SPECIFICATION NO. S-2024-612BD
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Services Contract to Vicon Enterprise, Inc. for Primary Clarifiers F
and G Rotating Mechanism Rehabilitation at Plant No. 2, Project No. FE23-09,
Specification No. S-2024-612BD, for a total amount not to exceed $3,150,000;
and
B. Approve a contingency of $472,500 (15%).
Originator:Mike Dorman
Agenda Report
Services Contract
Presentation - FE23-09 Services Contract Award
Attachments:
INFORMATION ITEMS:
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Directors may request staff to place an item on a future agenda.
ADJOURNMENT:
Adjourn the meeting until the Regular Meeting of the Operations Committee on
October 2, 2024 at 5:00 p.m.
Page 5 of 5
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3745 Agenda Date:9/4/2024 Agenda Item No:1.
FROM:Robert Thompson, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve minutes of the Regular meeting of the Operations Committee held July 10, 2024.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
·Resolution No. OC SAN 22-37
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·July 10, 2024 Operations Committee meeting minutes
Orange County Sanitation District Printed on 8/23/2024Page 1 of 1
powered by Legistar™
Orange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, July 10, 2024
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Board Chairman Ryan Gallagher on Wednesday, July 10, 2024 at 5:00 p.m.
in the Administration Building of the Orange County Sanitation District. Director Stephen
Faessel led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce
Whitaker and Art Perry (Alternate)
ABSENT:Pat Burns
STAFF PRESENT: Rob Thompson, General Manager; Jennifer Cabral, Director of
Communications; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Lorraine Baltierra; Jon
Bradley; Jackie Castro; Samuel Choi; Raul Cuellar; Don Cutler; Rudy Davila; Martin Dix; Brian
Engeln; Justin Fenton; Al Garcia; Joshua Hatfield; Mark Kawamoto; Patrick Lynch; Tom
Meregillano; Theresa Nguyen; Giti Radvar; Valerie Ratto; Kevin Schuler; Vianey
Sorto-Gaona; Don Stokes; and Danny Tang were present in the Board Room. Mike Dorman,
Director Engineering, and Yai Phongmekhin were present telephonically.
OTHERS PRESENT: Scott Smith, General Counsel was present in the Board Room. Daniel
Gary and Ali Naji were present telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Gallagher notified the Committee of the updated emergency contact card provided to
them by the Clerk of the Board which contains contact numbers for OC San's Executive
Management staff, the new General Counsel, his and the Vice-Chair's, as well as other
important contact numbers.
Page 1 of 7
OPERATIONS COMMITTEE Minutes July 10, 2024
General Manager Rob Thompson introduced Engineering Manager Martin Dix, General
Counsel Scott Smith, and Director of Communications Jennifer Cabral.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3677
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held
June 5, 2024.
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
2.TRAFFIC SIGNAL INSTALLATION AT ELLIS AVENUE AND MT.
LANGLEY STREET INTERSECTION, PROJECT NO. FR1-0020
2023-3248
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Construction Contract Agreement to Asplundh Construction, LLC for
Traffic Signal Installation at Ellis Avenue and Mt. Langley Street Intersection,
Project No. FR1-0020, for a total amount not to exceed $746,250; and
B. Approve a contingency of $74,625 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
3.HVAC REPLACEMENTS AT PLANT NOS. 1 AND 2, PROJECT NO.
FE23-06
2024-3668
Originator: Mike Dorman
Page 2 of 7
OPERATIONS COMMITTEE Minutes July 10, 2024
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order Contract to ACCO Engineered Systems, Inc. for the
HVAC Replacements at Plant Nos. 1 and 2, Project No. FE23-06, utilizing the
Omnia Cooperative Purchasing Agreement, Contract Number #02-73, for a total
amount not to exceed $1,698,204; and
B. Approve a contingency of $169,820 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
4.WARNER AVENUE VAULT COVER IMPROVEMENTS, PROJECT NO.
FRC-0010
2023-2958
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Warner Avenue Vault
Cover Improvements, Project No. FRC-0010;
B. Award a Construction Contract Agreement to Minako America Corporation dba
Minco Construction for Warner Avenue Vault Cover Improvements, Project No.
FRC-0010, for a total amount not to exceed $977,000; and
C. Approve a contingency of $97,700 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
5.INDUSTRIAL CLEANING SERVICES, SPECIFICATION NO.
S-2020-1184BD, CONTINGENCY INCREASE
2024-3661
Originator: Riaz Moinuddin
Page 3 of 7
OPERATIONS COMMITTEE Minutes July 10, 2024
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $216,050 (31%) to the existing Service Contract
with Performance Pipeline Technologies Inc., dba Sanitation Systems, for Industrial
Cleaning Services, Specification No. S-2020-1184BD, for a total contract amount not to
exceed $694,500 and a new total contingency of $285,500 (41%) for the period of
January 1, 2024 through December 31, 2024.
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
NON-CONSENT:
6.DIGESTER P AND R DOME TENDON REPAIR, CONTRACT NO.
P2-137A
2024-3410
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Digester P and R
Dome Tendon Repair, Contract No. P2-137A;
B. Award a Construction Contract Agreement to Structural Preservation Systems,
LLC for Digester P and R Dome Tendon Repair, Contract No. P2-137A as part
of Digesters Rehabilitation at Plant No. 2, Project No. P2-137, for a total amount
not to exceed $2,597,864; and
C. Approve a contingency of $259,786 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
Page 4 of 7
OPERATIONS COMMITTEE Minutes July 10, 2024
7.DIGESTER P AND R DOME TENDON REPAIR, CONTRACT NO.
P2-137A
2024-3411
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Construction Services Agreement with CDM Smith Inc.
to provide construction support services for Digester P and R Dome Tendon
Repair, Contract No. P2-137A, as part of Digesters Rehabilitation at Plant No. 2,
Project No. P2-137, for a total amount not to exceed $209,000; and
B. Approve a contingency of $20,900 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
8.REDHILL RELIEF SEWER RELOCATION AT STATE ROUTE 55,
PROJECT NO. FE18-13
2024-3646
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a construction contingency increase of $464,730 (21%) to the existing
construction contract with SRK Engineering, Inc. for Redhill Relief Sewer Relocation at
State Route 55, Project FE18-13, for a total contract amount not to exceed $2,213,000
and a total construction contingency of $796,680 (36%), with all costs to be reimbursed
by the Orange County Transportation Authority.
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Stephanie Klopfenstein,
Scott Minikus, Schelly Sustarsic, Bruce Whitaker and Art Perry
(Alternate)
NOES:None
ABSENT:Pat Burns and Johnathan Ryan Hernandez
ABSTENTIONS:None
Page 5 of 7
OPERATIONS COMMITTEE Minutes July 10, 2024
Director Johnathan Ryan Hernandez arrived at the meeting at 5:15 p.m.
9.ORANGE COUNTY SANITATION DISTRICT NEW OCEAN
MONITORING VESSEL
2024-3689
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg introduced the item and introduced
Environmental Protection Manager Samuel Choi who provided a PowerPoint
presentation regarding the new ocean monitoring vessel. The presentation included an
overview of environmental monitoring, the ocean monitoring program, the existing
motor vessel, details regarding the replacement vessel including the preliminary
rendering and concept, the procurement schedule, the end tie for the replacement
vessel, options for retiring the existing motor vessel, and the recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve an Agreement to Design and Build an Ocean Monitoring Vessel to All
American Marine, Inc. (AAM) for the purchase of a 65-foot (overall length)
aluminum catamaran design ocean monitoring vessel with a plug-in hybrid
propulsion system for a total amount not to exceed $9,206,149; and
B. Approve a contingency of $920,615 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Stephen
Faessel, Ryan Gallagher, Phil Hawkins, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Schelly Sustarsic, Bruce
Whitaker and Art Perry (Alternate)
NOES:None
ABSENT:Pat Burns
ABSTENTIONS:None
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
Page 6 of 7
OPERATIONS COMMITTEE Minutes July 10, 2024
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Gallagher declared the meeting adjourned at 5:19 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, September 4, 2024 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
Page 7 of 7
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2023-2774 Agenda Date:9/4/2024 Agenda Item No:2.
FROM:Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO.1,
PROJECT NO. FE20-05
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Plant Water Piping Replacement at
Secondary Clarifiers 1-26 at Plant No. 1, Project No. FE20-05;
B. Award a Construction Contract Agreement to T.E. Roberts, Inc. for Plant Water Piping
Replacement at Secondary Clarifiers 1-26 at Plant No. 1, Project No. FE20-05, for a total
amount not to exceed $1,375,313; and
C. Approve a contingency of $137,531 (10%).
BACKGROUND
The Orange County Sanitation District (OC San)uses three different types of water in its operations:
city water (potable water),reclaimed water (from OCWD),and OC San’s secondary effluent (plant
water).Plant water is the least expensive and is recycled within the plant after use.However,
because it is the least treated, it is also the most corrosive of the three types of water.
Plant water is used in the treatment plants,particularly in secondary treatment areas for scum
sprayers and wash-down purposes.Project No.FE20-05 involves replacing some of the piping in the
Activated Sludge Facility No.1 at Plant No.1.Ensuring a consistent water supply is crucial for the
smooth operation of the secondary treatment system.
RELEVANT STANDARDS
·Comply with California Public Contract Code Section 20103.8,award construction contract to
lowest responsive, responsible bidder
·24/7/365 treatment plant reliability
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File #:2023-2774 Agenda Date:9/4/2024 Agenda Item No:2.
PROBLEM
OC San’s Activated Sludge Facility No.1 at Plant No.1 has been in service since the 1970s.The
metal plant water pipes have been subject to corrosion and leakage.These failures are mainly due
to the more corrosive chemical composition of the plant water causing portions of the 1,600 feet of
buried 6-inch ductile iron pipe to corrode and leak.
PROPOSED SOLUTION
Award a Construction Contract Agreement for Plant Water Piping Replacement at Secondary
Clarifiers 1-26 at Plant No.1,Project No.FE20-05.This project will replace the buried ductile iron
pipe with a 6-inch high density polyethylene (HDPE)pipe to restore plant water reliability to the
secondary clarifier treatment process.
TIMING CONCERNS
Failure to replace the existing piping will likely result in continued deterioration and failures in the
secondary clarifier plant water system, causing shutdowns and impacts to the treatment process.
RAMIFICATIONS OF NOT TAKING ACTION
Continued deterioration of the piping system will likely lead to future urgent repairs and shutdowns of
the plant water system.These urgent repairs are costly,and the shutdowns place additional stress
on the treatment process.If the pipe replacement is deferred,the risk of continued repair costs and
reduced reliability of the secondary treatment plant will persist.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
OC San advertised Project No.FE20-05 for bids on May 15,2024,and eight sealed bids were
received on July 18, 2024. A summary of the bid opening follows:
Engineer’s Estimate $ 1,810,000
Bidder Amount of Bid
T.E. Roberts, Inc.$ 1,375,313
Mehta Mechanical Co., Inc.$ 1,676,500
Myers & Sons Construction, LLC $ 1,685,586
Vicon Enterprise $ 1,725,000
W.A. Rasic Construction Company, Inc.$ 1,738,214
J&L Constructors, Inc.$ 1,798,356
Dominguez General Engineering, Inc.$ 2,230,000
Minako America Corporation $ 2,325,800
The bids were evaluated in accordance with OC San’s policies and procedures.A notice was sent to
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File #:2023-2774 Agenda Date:9/4/2024 Agenda Item No:2.
The bids were evaluated in accordance with OC San’s policies and procedures.A notice was sent to
all bidders on July 22,2024,informing them of the intent of OC San staff to recommend award of the
Construction Contract Agreement to T.E. Roberts, Inc.
Staff recommends awarding a Construction Contract Agreement to the lowest responsive and
responsible bidder, T.E. Roberts, Inc., for a total amount not to exceed $1,375,313.
CEQA
The project is exempt from CEQA under the Class 1 categorical exemptions set forth in California
Code of Regulations section 15301.A Notice of Exemption will be filed with the OC Clerk-Recorder
and posted on the State Clearing House after the OC San's Board of Directors approval of the
construction contract agreement.
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance.This item has
been budgeted (Budget FY 2024-25 and 2025-26,Section 8,Page 49,Small Construction Projects
Program, Project No. M-FE) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Construction Contract Agreement
DB:lb
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C-CA-071223
PART A
CONTRACT AGREEMENT
C-CA-071223
TABLE OF CONTENTS
CONTRACT AGREEMENT
SECTION – 1 GENERAL ....................................................................................... 1
SECTION – 2 MATERIALS AND LABOR ................................................................ 4
SECTION – 3 PROJECT ........................................................................................ 4
SECTION – 4 PLANS AND SPECIFICATIONS ....................................................... 5
SECTION – 5 TIME OF COMMENCEMENT AND COMPLETION .......................... 5
SECTION – 6 TIME IS OF THE ESSENCE ............................................................ 5
SECTION – 7 EXCUSABLE DELAYS ..................................................................... 6
SECTION – 8 EXTRA WORK ................................................................................. 6
SECTION – 9 CHANGES IN PROJECT.................................................................. 7
SECTION – 10 LIQUIDATED DAMAGES FOR DELAY ............................................ 7
SECTION – 11 CONTRACT PRICE AND METHOD OF PAYMENT ......................... 7
SECTION – 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS ............................................................................................. 9
SECTION – 13 COMPLETION .................................................................................. 9
SECTION – 14 CONTRACTOR’S EMPLOYEES COMPENSATION ....................... 10
SECTION – 15 SURETY BONDS ........................................................................... 12
SECTION – 16 INSURANCE .................................................................................. 13
SECTION – 17 RISK AND INDEMNIFICATION ...................................................... 22
SECTION – 18 TERMINATION ............................................................................... 22
SECTION – 19 WARRANTY ................................................................................... 23
SECTION – 20 ASSIGNMENT ................................................................................ 24
SECTION – 21 RESOLUTION OF DISPUTES........................................................ 24
SECTION – 22 SAFETY & HEALTH ....................................................................... 24
SECTION – 23 NOTICES ....................................................................................... 25
CONFORMED C-CA-071223 PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 1 of 26
CONTRACT AGREEMENT
ORANGE COUNTY SANITATION DISTRICT
PROJECT NO. FE20-05
PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26
AT PLANT NO. 1
THIS AGREEMENT is made and entered into, to be effective, this September 25, 2024, by and
between T. E. Roberts, Inc., hereinafter referred to as “CONTRACTOR” and the Orange County
Sanitation District, hereinafter referred to as “OC SAN”.
WITNESSETH
That for and in consideration of the promises and agreements hereinafter made and exchanged,
OC SAN and CONTRACTOR agree as follows:
SECTION – 1 GENERAL
CONTRACTOR certifies and agrees that all the terms, conditions and obligations of the
Contract Documents as hereinafter defined, the location of the job site, and the conditions under
which the Work is to be performed have been thoroughly reviewed, and enters into this Contract
based upon CONTRACTOR’s investigation of all such matters and is in no way relying upon
any opinions or representations of OC SAN. It is agreed that this Contract represents the entire
agreement. It is further agreed that the Contract Documents are each incorporated into this
Contract by reference, with the same force and effect as if the same were set forth at length
herein, and that CONTRACTOR and its Subcontractors, if any, will be and are bound by any
and all of said Contract Documents insofar as they relate in any part or in any way, directly or
indirectly, to the Work covered by this Contract.
A. Contract Documents Order of Precedence
“Contract Documents” refers to those documents identified in the definition of “Contract
Documents” in the General Conditions, “Definitions”.
C-CA-071223 CONFORMED PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 2 of 26
1. In the event of a conflict between one Contract Document and any of the other
Contract Documents, the provisions in the document highest in precedence shall be
controlling. The order of precedence of the Contract Documents is as follows:
a. Supplemental Agreements – the last in time being the first in precedence
b. Addenda issued prior to the date for submittal of Bids – the last in time being the
first in precedence
c. Contract Agreement
d. Permits and other regulatory requirements
e. Special Provisions
f. General Conditions (GC)
g. Notice Inviting Bids and Instruction to Bidders
h. Geotechnical Baseline Report (GBR), if attached as a Contract Document
i. Plans and Specifications – in these documents the order of precedence shall be:
i. Specifications (Divisions 01-17)
ii. Plans
iii. General Requirements (GR)
iv. Standard Drawings and Typical Details
j. CONTRACTOR’s Bid
2. In the event of a conflict between terms within an individual Contract Document, the
conflict shall be resolved by applying the following principles as appears applicable:
a. Figured dimensions on the Contract Documents shall govern. Dimensions not
specified shall be as directed by the ENGINEER. Details not shown or
specified shall be the same as similar parts that are shown or specified, or as
CONFORMED C-CA-071223 PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 3 of 26
directed. Full-size details shall take precedence over scale Drawings as to
shape and details of construction. Specifications shall govern as to material
and workmanship.
b. The Contract Documents calling for the higher quality material or workmanship
shall prevail. Materials or Work described in words, which so applied, have a
well-known technical or trade meaning shall be deemed to refer to such
recognized standards. In the event of any discrepancy between any Drawings
and the figures thereon, the figures shall be taken as correct.
c. Scale Drawings, full-size details, and Specifications are intended to be fully
complementary and to agree. Should any discrepancy between Contract
Documents come to the CONTRACTOR’s attention, or should an error occur in
the efforts of others, which affect the Work, the CONTRACTOR shall notify the
ENGINEER, in writing, at once. In the event any doubts or questions arise with
respect to the true meaning of the Contract Documents, reference shall be
made to the ENGINEER whose written decision shall be final. If the
CONTRACTOR proceeds with the Work affected without written instructions
from the ENGINEER, the CONTRACTOR shall be fully responsible for any
resultant damage or defect.
d. Anything mentioned in the Specifications and not indicated in the Plans, or
indicated in the Plans and not mentioned in the Specifications, shall be of like
effect as if indicated and mentioned in both. In case of discrepancy in the
Plans or Specifications, the matter shall be immediately submitted to OC SAN’s
ENGINEER, without whose decision CONTRACTOR shall not adjust said
discrepancy save only at CONTRACTOR’s own risk and expense. The
decision of the ENGINEER shall be final.
C-CA-071223 CONFORMED PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 4 of 26
In all matters relating to the acceptability of material, machinery or plant equipment;
classifications of material or Work; the proper execution, progress or sequence of the
Work; and quantities interpretation of the Contract Documents, the decision of the
ENGINEER shall be final and binding, and shall be a condition precedent to any payment
under the Contract, unless otherwise ordered by the Board of Directors.
B. Definitions
Capitalized terms used in this Contract are defined in the General Conditions,
“Definitions”. Additional terms may be defined in the Special Provisions.
SECTION – 2 MATERIALS AND LABOR
CONTRACTOR shall furnish, under the conditions expressed in the Plans and Specifications, at
CONTRACTOR’S own expense, all labor and materials necessary, except such as are
mentioned in the Specifications to be furnished by OC SAN, to construct and complete the
Project, in good workmanlike and substantial order. If CONTRACTOR fails to pay for labor or
materials when due, OC SAN may settle such claims by making demand upon the Surety to this
Contract. In the event of the failure or refusal of the Surety to satisfy said claims, OC SAN may
settle them directly and deduct the amount of payments from the Contract Price and any
amounts due to CONTRACTOR. In the event OC SAN receives a stop payment notice from
any laborer or material supplier alleging non-payment by CONTRACTOR, OC SAN shall be
entitled to deduct all of its costs and expenses incurred relating thereto, including but not limited
to administrative and legal fees.
SECTION – 3 PROJECT
The Project is described as:
PROJECT NO. FE20-05
PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26
AT PLANT NO. 1
CONFORMED C-CA-071223 PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 5 of 26
SECTION – 4 PLANS AND SPECIFICATIONS
The Work to be done is shown in a set of Plans and Specifications entitled:
PROJECT NO. FE20-05
PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26
AT PLANT NO. 1
Said Plans and Specifications and any revision, amendments and addenda thereto are attached
hereto and incorporated herein as part of this Contract and referred to by reference.
SECTION – 5 TIME OF COMMENCEMENT AND COMPLETION
CONTRACTOR agrees to commence the Project within 15 calendar days from the date set forth
in the “Notice to Proceed” sent by OC SAN, unless otherwise specified therein and shall
diligently prosecute the Work to completion within four hundred fifty-seven (457) calendar days
from the date of the “Notice to Proceed” issued by OC SAN, excluding delays caused or
authorized by OC SAN as set forth in Sections 7, 8, and 9 hereof, and applicable provisions in
the General Conditions. The time for completion includes ten (10) calendar days determined by
OC SAN likely to be inclement weather when CONTRACTOR will be unable to work.
SECTION – 6 TIME IS OF THE ESSENCE
Time is of the essence of this Contract. As required by the Contract Documents,
CONTRACTOR shall prepare and obtain approval of all shop drawings, details and samples,
and do all other things necessary and incidental to the prosecution of CONTRACTOR’s Work in
conformance with an approved construction progress schedule. CONTRACTOR shall
coordinate the Work covered by this Contract with that of all other contractors, subcontractors
and of OC SAN, in a manner that will facilitate the efficient completion of the entire Work and
accomplish the required milestone(s), if any, by the applicable deadline(s) in accordance with
Section 5 herein. OC SAN shall have the right to assert complete control of the premises on
which the Work is to be performed and shall have the right to decide the time or order in which
C-CA-071223 CONFORMED PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 6 of 26
the various portions of the Work shall be installed or the priority of the work of subcontractors,
and, in general, all matters representing the timely and orderly conduct of the Work of
CONTRACTOR on the premises.
SECTION – 7 EXCUSABLE DELAYS
CONTRACTOR shall only be excused for any delay in the prosecution or completion of the
Project as specifically provided in General Conditions, “Extension of Time for Delay”, and the
General Requirements, “By CONTRACTOR or Others – Unknown Utilities during Contract
Work”. Extensions of time and extra compensation arising from such excusable delays will be
determined in accordance with the General Conditions, “Extension of Time for Delay” and
“Contract Price Adjustments and Payments”, and extensions of time and extra compensation as
a result of incurring undisclosed utilities will be determined in accordance with General
Requirements, “By CONTRACTOR or Others – Unknown Utilities during Contract Work”.
OC SAN’s decision will be conclusive on all parties to this Contract.
SECTION – 8 EXTRA WORK
The Contract Price as set forth in Section 11, includes compensation for all Work performed by
CONTRACTOR, unless CONTRACTOR obtains a Change Order signed by a designated
representative of OC SAN specifying the exact nature of the Extra Work and the amount of
extra compensation to be paid all as more particularly set forth in Section 9 hereof and the
General Conditions, “Request for Change (Changes at CONTRACTOR’s Request)”, “OWNER
Initiated Changes”, and “Contract Price Adjustments and Payments”.
In the event a Change Order is issued by OC SAN pursuant to the Contract Documents,
OC SAN shall extend the time fixed in Section 5 for completion of the Project by the number of
days, if any, reasonably required for CONTRACTOR to perform the Extra Work, as determined
by OC SAN’s ENGINEER. The decision of the ENGINEER shall be final.
CONFORMED C-CA-071223 PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 7 of 26
SECTION – 9 CHANGES IN PROJECT
OC SAN may at any time, without notice to any Surety, by Change Order, make any changes in
the Work within the general scope of the Contract Document, including but not limited to changes:
1. In the Specifications (including Drawings and designs);
2. In the time, method or manner of performance of the Work;
3. In OC SAN-furnished facilities, equipment, materials, services or site; or
4. Directing acceleration in the performance of the Work.
No change of period of performance or Contract Price, or any other change in the Contract
Documents, shall be binding until the Contract is modified by a fully executed Change Order.
All Change Orders shall be issued in accordance with the requirements set forth in the General
Conditions, “Request for Change (Changes at CONTRACTOR’s Request)” and “OWNER
Initiated Changes”.
SECTION – 10 LIQUIDATED DAMAGES FOR DELAY
Liquidated Damages shall be payable in the amounts and upon the occurrence of such events
or failure to meet such requirements or deadlines as provided in the Special Provisions,
“Liquidated Damages and Incentives.”
SECTION – 11 CONTRACT PRICE AND METHOD OF PAYMENT
A. OC SAN agrees to pay and the CONTRACTOR agrees to accept as full consideration for
the faithful performance of this Contract, subject to any additions or deductions as
provided in approved Change Orders, the sum of One Million Three Hundred Seventy-Five
Thousand Three Hundred Thirteen Dollars ($1,375,313) as itemized on the attached
Exhibit “A”.
Upon satisfaction of the conditions precedent to payment set forth in the General
Requirements, Additional General Requirements, and General Conditions (including but
C-CA-071223 CONFORMED PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 8 of 26
not limited to Sections entitled “Mobilization Payment Requirements” and “Payment
Itemized Breakdown of Contract Lump Sum Prices”), there shall be paid to the
CONTRACTOR an initial Net Progress Payment for mobilization. OC SAN shall issue at
the commencement of the job a schedule which shows:
1. A minimum of one payment to be made to the CONTRACTOR for each successive
four (4) week period as the Work progresses, and
2. The due dates for the CONTRACTOR to submit requests for payment to meet the
payment schedule.
After the initial Net Progress Payment, and provided the CONTRACTOR submits the
request for payment prior to the end of the day required to meet the payment schedule,
the CONTRACTOR shall be paid a Net Progress Payment on the corresponding monthly
payment date set forth in the schedule.
Payments shall be made on demands drawn in the manner required by law, accompanied
by a certificate signed by the ENGINEER, stating that the Work for which payment is
demanded has been performed in accordance with the terms of the Contract Documents,
and that the amount stated in the certificate is due under the terms of the Contract.
Payment applications shall also be accompanied with all documentation, records, and
releases as required by the Contract; Exhibit A, Schedule of Prices; and General
Conditions, “Payment for Work – General”. The Total amount of Progress Payments shall
not exceed the actual value of the Work completed as certified by OC SAN’s ENGINEER.
The processing of payments shall not be considered as an acceptance of any part of the
Work.
B. As used in this Section, the following defined terms shall have the following meanings:
CONFORMED C-CA-071223 PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 9 of 26
1. “Net Progress Payment” means a sum equal to the Progress Payment less the
Retention Amount and other qualified deductions (Liquidated Damages, stop
payment notices, etc.).
2. “Progress Payment” means a sum equal to:
a. the value of the actual Work completed since the commencement of the Work
as determined by OC SAN;
b. plus the value of material suitably stored at the worksite, treatment plant or
approved storage yards subject to or under the control of OC SAN since the
commencement of the Work as determined by OC SAN;
c. less all previous Net Progress Payments;
d. less all amounts of previously qualified deductions;
e. less all amounts previously retained as Retention Amounts.
3. “Retention Amount” for each Progress Payment means the percentage of each
Progress Payment to be retained by OC SAN to assure satisfactory completion of
the Contract. The amount to be retained from each Progress Payment shall be
determined as provided in the General Conditions, “Retained Funds; Substitution of
Securities.”
SECTION – 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS
Pursuant to Public Contract Code Section 22300 et seq., the CONTRACTOR may, at its sole
expense, substitute securities as provided in General Conditions, “Retained Funds; Substitution
of Securities.”
SECTION – 13 COMPLETION
Final Completion and Final Acceptance shall occur at the time and in the manner specified in the
General Conditions, “Final Acceptance and Final Completion”, “Final Payment”; and Exhibit A,
Schedule of Prices.
C-CA-071223 CONFORMED PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 10 of 26
Upon receipt of all documentation, records, and releases as required by the Contract from the
CONTRACTOR, OC SAN shall proceed with the Final Acceptance as specified in General
Conditions.
SECTION – 14 CONTRACTOR’S EMPLOYEES COMPENSATION
A. Davis-Bacon Act:
CONTRACTOR will pay and will require all Subcontractors to pay all employees on said
Project a salary or wage at least equal to the prevailing rate of per diem wages as
determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each craft
or type of worker needed to perform the Contract. The provisions of the Davis-Bacon Act
shall apply only if the Contract is in excess of Two Thousand Dollars ($2,000.00) and when
twenty-five percent (25%) or more of the Contract is funded by federal assistance. If the
aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be complied
with are incorporated herein as a part of this Contract and referred to by reference.
B. General Prevailing Rate:
OC SAN has been advised by the State of California Director of Industrial Relations of its
determination of the general prevailing rate of per diem wages and the general prevailing
rate for legal holiday and overtime Work in the locality in which the Work is to be
performed for each craft or type of Work needed to execute this Contract, and copies of
the same are on file in the Office of the ENGINEER of OC SAN. The CONTRACTOR
agrees that not less than said prevailing rates shall be paid to workers employed on this
public works Contract as required by Labor Code Section 1774 of the State of California.
Per California Labor Code 1773.2, OC SAN will have on file copies of the prevailing rate of
per diem wages at its principal office and at each job site, which shall be made available to
any interested party upon request.
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C. Forfeiture for Violation:
CONTRACTOR shall, as a penalty to OC SAN, forfeit Two Hundred Dollars ($200.00) for
each calendar day or portion thereof for each worker paid (either by the CONTRACTOR or
any Subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the Work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
D. Apprentices:
Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding
the employment of apprentices are applicable to this Contract and the CONTRACTOR
shall comply therewith if the prime contract involves Thirty Thousand Dollars ($30,000.00)
or more.
E. Workday:
In the performance of this Contract, not more than eight (8) hours shall constitute a day’s
work, and the CONTRACTOR shall not require more than eight (8) hours of labor in a day
from any person employed by him hereunder except as provided in paragraph (B) above.
CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the
Labor Code of the State of California and shall forfeit to OC SAN as a penalty, the sum of
Twenty-five Dollars ($25.00) for each worker employed in the execution of this Contract by
CONTRACTOR or any Subcontractor for each calendar day during which any worker is
required or permitted to labor more than eight (8) hours in any one calendar day and forty
(40) hours in any one week in violation of said Article. CONTRACTOR shall keep an
accurate record showing the name and actual hours worked each calendar day and each
calendar week by each worker employed by CONTRACTOR in connection with the
Project.
C-CA-071223 CONFORMED PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 12 of 26
F. Registration; Record of Wages; Inspection:
CONTRACTOR shall comply with the registration requirements of Labor Code Section
1725.5. Pursuant to Labor Code Section 1771.4, the Work is subject to compliance
monitoring by the California Department of Industrial Relations. CONTRACTOR shall
maintain accurate payroll records and shall submit payroll records to the Labor
Commissioner pursuant to Labor Code Section 1771.4(a)(3). Penalties for non-compliance
with the requirements of Section 1776 may be deducted from progress payments per
Section 1776.
CONTRACTOR shall comply with the job site notices posting requirements established by
the Labor Commissioner per Title 8, California Code of Regulations Section 16461(e).
SECTION – 15 SURETY BONDS
CONTRACTOR shall, before entering upon the performance of this Contract, furnish Bonds
approved by OC SAN’s General Counsel – one in the amount of one hundred percent (100%) of
the Contract amount, to guarantee the faithful performance of the Work, and the other in the
amount of one hundred percent (100%) of the Contract amount to guarantee payment of all
claims for labor and materials furnished. As changes to the Contract occur via approved
Change Orders, the CONTRACTOR shall assure that the amounts of the Bonds are adjusted to
maintain 100% of the Contract Price. This Contract shall not become effective until such Bonds
are supplied to and approved by OC SAN. Bonds must be issued by a Surety authorized by the
State Insurance Commissioner to do business in California. The Performance Bond shall
remain in full force and effect through the warranty period, as specified in Section 19 below. All
Bonds required to be submitted relating to this Contract must comply with California Code of
Civil Procedure Section 995.630. Each Bond shall be executed in the name of the Surety
CONFORMED C-CA-071223 PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 13 of 26
insurer under penalty of perjury, or the fact of execution of each Bond shall be duly
acknowledged before an officer authorized to take and certify acknowledgments, and either one
of the following conditions shall be satisfied:
A. A copy of the transcript or record of the unrevoked appointment, power of attorney, by-
laws, or other instrument, duly certified by the proper authority and attested by the seal of
the insurer entitling or authorizing the person who executed the Bond to do so for and on
behalf of the insurer, is on file in the Office of the County Clerk of the County of Orange; or
B. A copy of a valid power of attorney is attached to the Bond.
SECTION – 16 INSURANCE
CONTRACTOR shall purchase and maintain, for the duration of the Contract, insurance against
claims for injuries to persons, or damages to property which may arise from or in connection
with the performance of the Work hereunder, and the results of that Work by CONTRACTOR,
its agents, representatives, employees, or Subcontractors, in amounts equal to the
requirements set forth below. CONTRACTOR shall not commence Work under this Contract
until all insurance required under this Section is obtained in a form acceptable to OC SAN, nor
shall CONTRACTOR allow any Subcontractor to commence Work on a subcontract until all
insurance required of the Subcontractor has been obtained. CONTRACTOR shall maintain all
of the foregoing insurance coverages in force through the point at which the Work under this
Contract is fully completed and accepted by OC SAN pursuant to the provisions of the General
Conditions, “Final Acceptance and Final Completion”. Furthermore, CONTRACTOR shall
maintain all of the foregoing insurance coverages in full force and effect throughout the warranty
period, commencing on the date of Final Acceptance. The requirement for carrying the
foregoing insurance shall not derogate from the provisions for indemnification of OC SAN by
CONTRACTOR under Section 17 of this Contract. Notwithstanding nor diminishing the
obligations of CONTRACTOR with respect to the foregoing, CONTRACTOR shall subscribe for
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and maintain in full force and effect during the life of this Contract, inclusive of all changes to the
Contract Documents made in accordance with the provisions of the General Conditions,
“Request for Change (Changes at CONTRACTOR’s Request)” and/or “OWNER Initiated
Changes”, the following insurance in amounts not less than the amounts specified. OC SAN
reserves the right to amend the required limits of insurance commensurate with the
CONTRACTOR’s risk at any time during the course of the Project. No vehicles may enter
OC SAN premises/worksite without possessing the required insurance coverage.
CONTRACTOR’s insurance shall also comply with all insurance requirements prescribed by
agencies from whom permits shall be obtained for the Work and any other third parties from
whom third party agreements are necessary to perform the Work (collectively, the “Third
Parties”). The Special Provisions may list such requirements and sample forms and
requirements from such Third Parties may be included in an attachment to the General
Requirements. CONTRACTOR bears the responsibility to discover and comply with all
requirements of Third Parties, including meeting specific insurance requirements, that are
necessary for the complete performance of the Work. To the extent there is a conflict between
the Third Parties’ insurance requirements and those set forth by OC SAN herein, the
requirement(s) providing the more protective coverage for both OC SAN and the Third Parties
shall control and be purchased and maintained by CONTRACTOR.
If CONTRACTOR maintains higher limits than the minimums shown in this Section, OC SAN
requires and shall be entitled to coverage for the higher limits maintained by the
CONTRACTOR.
Where permitted by law, CONTRACTOR hereby waives all rights of recovery by subrogation
because of deductible clauses, inadequacy of limits of any insurance policy, limitations or
exclusions of coverage, or any other reason against OC SAN, its or their officers, agents, or
employees, and any other contractor or subcontractor performing Work or rendering services on
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behalf of OC SAN in connection with the planning, development and construction of the Project.
In all its insurance coverages (except for Professional Liability/Errors and Omissions coverages,
if applicable) related to the Work, CONTRACTOR shall include clauses providing that each
insurer shall waive all of its rights of recovery by subrogation against OC SAN, its or their
officers, agents, or employees, or any other contractor or subcontractor performing Work or
rendering services at the Project. Where permitted by law, CONTRACTOR shall require similar
written express waivers and insurance clauses from each of its Subcontractors of every tier. A
waiver of subrogation shall be effective as to any individual or entity, even if such individual or
entity (a) would otherwise have a duty of indemnification, contractual or otherwise, (b) did not
pay the insurance premium, directly or indirectly, and (c) whether or not such individual or entity
has an insurable interest in the property damaged.
A. Limits of Insurance
1. General Liability: Five Million Dollars ($5,000,000) per occurrence and a general
aggregate limit of Ten Million Dollars ($10,000,000) for bodily injury, personal injury
and property damage. If aggregate limits apply separately to this contract (as
evidenced by submission of ISO form CG 25 03 or CG 25 04), then the aggregate
limit may be equivalent to the per occurrence limit. Coverage shall include each of
the following:
a. Premises-Operations.
b. Products and Completed Operations, with limits of at least Five Million Dollars
($5,000,000) per occurrence and a general aggregate limit of Ten Million
Dollars ($10,000,000) which shall be in effect at all times during the warranty
period set forth in the Warranty section herein, and as set forth in the General
Conditions, “Warranty (CONTRACTOR’s Guarantee)”, plus any additional
extension or continuation of time to said warranty period that may be required
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or authorized by said provisions. If aggregate limits apply separately to this
contract (as evidenced by submission of ISO form CG 25 03 or CG 25 04),
then the aggregate limit may be equivalent to the per occurrence limit.
c. Broad Form Property Damage, expressly including damage arising out of
explosion, collapse, or underground damage.
d. Contractual Liability, expressly including the indemnity provisions assumed
under this Contract.
e. Separation of Insured Clause, providing that coverage applies separately to
each insured, except with respect to the limits of liability.
f. Independent CONTRACTOR’s Liability.
To the extent first dollar coverage, including defense of any claim, is not
available to OC SAN or any other additional insured because of any SIR,
deductible, or any other form of self insurance, CONTRACTOR is obligated to
assume responsibility of insurer until the deductible, SIR or other condition of
insurer assuming its defense and/or indemnity has been satisfied.
CONTRACTOR shall be responsible to pay any deductible or SIR.
g. If a crane will be used, the general liability insurance will be endorsed to add
Riggers Liability coverage or its equivalent to cover the usage of the crane and
exposures with regard to the crane operators, riggers and others involved in
using the crane.
h. If divers will be used, the general liability insurance will be endorsed to cover
marine liability or its equivalent to cover the usage of divers.
2. Automobile Liability: The CONTRACTOR shall maintain a policy of automobile
liability insurance on a comprehensive form covering all owned, non-owned, and
hired automobiles, trucks, and other vehicles providing the following minimum limit of
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liability coverage: combined single limit of One Million Dollars ($1,000,000) for bodily
injury, personal injury, and property damage.
3. Umbrella Excess Liability: The minimum limits of general liability and automobile
liability insurance required, as set forth above, shall be provided for either in a single
policy of primary insurance or a combination of policies of primary and umbrella
excess coverage. Excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits for
general liability and automobile liability.
4. Drone Liability Insurance: If a drone will be used, drone liability insurance must be
maintained by CONTRACTOR in the amount of One Million Dollars ($1,000,000) in a
form acceptable to OC SAN.
5. Workers’ Compensation/Employer’s Liability: CONTRACTOR shall provide such
workers’ compensation insurance as required by the Labor Code of the State of
California, including employer’s liability with a minimum limit of One Million Dollars
($1,000,000) per accident for bodily injury or disease. If an exposure to Jones Act
liability may exist, the insurance required herein shall include coverage with regard to
Jones Act claims.
6. Errors and Omissions/Professional Liability Insurance: CONTRACTOR shall
maintain in full force and effect, throughout the term of this Contract, standard
industry form professional liability / errors and omissions insurance coverage with
coverage limits of not less than Two Million Dollars ($2,000,000) in accordance with
the provisions of this paragraph. If the policy of insurance is written on a “claims
made” basis, said policy shall be continued in full force and effect at all times during
the term of this Contract, and for a period of five (5) years from the date of the
completion of the Work hereunder.
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In the event of termination of said policy during this period, CONTRACTOR shall
obtain continuing insurance coverage for the prior acts or omissions of
CONTRACTOR during the course of performing Work under the terms of this
Contract. Said coverage shall be evidenced by either a new policy evidencing no
gap in coverage or by separate extended “tail” coverage with the present or new
carrier.
In the event the present policy of insurance is written on an “occurrence” basis, said
policy shall be continued in full force and effect during the term of this Contract or
until completion of the Work provided for in this Contract, whichever is later. In the
event of termination of said policy during this period, new coverage shall be obtained
for the required period to insure for the prior acts or omissions of CONTRACTOR
during the course of performing Work under the terms of this Contract.
CONTRACTOR shall provide to the OC SAN a certificate of insurance in a form
acceptable to the OC SAN indicating the deductible or self-retention amounts and
the expiration date of said policy and shall provide renewal certificates not less than
ten (10) days prior to the expiration of each policy term.
B. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by OC SAN.
At the option of OC SAN, either: the Insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects OC SAN, its Directors, officers, agents, consultants,
and employees; or CONTRACTOR shall provide a financial guarantee satisfactory to OC
SAN guaranteeing payment of losses and related investigations, claim administration, and
defense expenses.
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C. Other Insurance Provisions
1. Each such policy of general liability insurance and automobile liability insurance shall
be endorsed to contain, the following provisions:
a. OC SAN, its directors, officers, agents, consultants, and employees, and all
public agencies from whom permits will be obtained, and their directors,
officers, agents, and employees are hereby declared to be additional insureds
under the terms of this policy, but only with respect to the operations of
CONTRACTOR at or from any of the sites of OC SAN in connection with this
Contract, or acts and omissions of the additional insured in connection with its
general supervision or inspection of said operations related to this Contract.
b. Insurance afforded by the additional insured endorsement shall apply as
primary insurance, and other insurance maintained by OC SAN shall be excess
only and not contributing with insurance provided under this policy.
2. Cancellation and Policy Change Notice.
The CONTRACTOR is required to notify OC SAN in writing of any insurance
cancellation notice it receives or other knowledge of pending or actual insurance
policy cancellation within two (2) working days of receipt of such notice or acquisition
of such knowledge. Additionally, the CONTRACTOR is required to notify OC SAN in
writing of any change in the terms of insurance, including reduction in coverage or
increase in deductible/SIR, within two (2) working days of receipt of such notice or
knowledge of same.
Said notices shall be mailed to OC SAN at:
ORANGE COUNTY SANITATION DISTRICT
18480 Bandilier Circle
Fountain Valley, CA 92708
Attention: Contracts, Purchasing & Materials Management Division
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3. Coverage shall not extend to any indemnity coverage for the active negligence of
any additional insured in any case where an agreement to indemnify the additional
insured would be invalid under California Civil Code Section 2782(b).
4. If required by a public agency from whom permit(s) will be obtained, each policy of
general liability insurance and automobile liability insurance shall be endorsed to
specify by name the public agency and its legislative members, officers, agents,
consultants, and employees, to be additional insureds.
D. Acceptability of Insurers
Insurers must have an “A-“, or better, Policyholder’s Rating, and a Financial Rating of at
least Class VIII, or better, in accordance with the most current A.M. Best Rating Guide.
OC SAN recognizes that State Compensation Insurance Fund has withdrawn from
participation in the A.M. Best Rating Guide process. Nevertheless, OC SAN will accept
State Compensation Insurance Fund for the required policy of worker’s compensation
insurance, subject to OC SAN’s option, at any time during the term of this Contract, to
require a change in insurer upon twenty (20) days written notice. Further, OC SAN will
require CONTRACTOR to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of written notice to
CONTRACTOR by OC SAN or its agent.
E. Verification of Coverage
CONTRACTOR shall furnish OC SAN with original certificates and mandatory
endorsements affecting coverage. Said policies and endorsements shall conform to the
requirements herein stated. All certificates and endorsements are to be received and
approved by OC SAN before Work commences. OC SAN reserves the right to require
complete, certified copies of all required insurance policies, including endorsements,
affecting the coverage required by these Specifications at any time.
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F. Subcontractors
CONTRACTOR shall be responsible to establish insurance requirements for any
Subcontractors hired by CONTRACTOR. The insurance shall be in amounts and types
reasonably sufficient to deal with the risk of loss involving the Subcontractor’s operations
and work. OC SAN and any public agency issuing permits for the Project must be named
as “Additional Insured” on any general liability or automobile liability policy obtained by a
Subcontractor. The CONTRACTOR must obtain copies and maintain current versions of
all Subcontractors’ policies, certificate of liability and mandatory endorsements effecting
coverage. Upon request, CONTRACTOR must furnish OC SAN with the above
referenced required documents.
G. Required Forms and Endorsements
1. Required ACORD Form
a. Certificate of Liability ACORD Form 25 or other equivalent
certificate of insurance form
2. Required Insurance Services Office, Inc. Endorsements (when alternative forms are
shown, they are Iisted in order of preference)
In the event any of the following forms are cancelled by Insurance Services Office,
Inc. (ISO), or are updated, the ISO replacement form or equivalent must be supplied.
a. Commercial General Liability Form CG 00 01
b. Additional Insured Including Form CG 20 10 and Products-Completed Operations Form CG 20 37
All other additional insured endorsements must be submitted for approval by OC SAN, and OC SAN
may reject alternatives that provide different or less coverage to OC SAN. c. Waiver of Transfer of Rights of Form CG 24 04 Recovery Against Others to Us/ Waiver of Subrogation
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3. Required State Compensation Insurance Fund Endorsements
a. Waiver of Subrogation Submit workers’ compensation waiver of subrogation endorsement provided by carrier for OC SAN
approval. b. Cancellation Notice No endorsement is required. However, CONTRACTOR is responsible for notifying OC SAN of any pending or actual insurance policy cancellation, as described in Article C.2., Cancellation and Policy Change Notice, above. 4. Additional Required Endorsements
a. Notice of Policy Termination Manuscript Endorsement
SECTION – 17 RISK AND INDEMNIFICATION
All Work covered by this Contract done at the site of construction or in preparing or delivering
materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR shall save,
indemnify, defend, and keep OC SAN and others harmless as more specifically set forth in
General Conditions, “General Indemnification”.
SECTION – 18 TERMINATION
This Contract may be terminated in whole or in part in writing by OC SAN in the event of
substantial failure by the CONTRACTOR to fulfill its obligations under this Agreement, or it may
be terminated by OC SAN for its convenience provided that such termination is effectuated in a
manner and upon such conditions set forth more particularly in General Conditions,
“Termination for Default” and/or “Termination for Convenience”, provided that no termination
may be effected unless proper notice is provided to CONTRACTOR at the time and in the
manner provided in said General Conditions. If termination for default or convenience is
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effected by OC SAN, an equitable adjustment in the price provided for in this Contract shall be
made at the time and in the manner provided in the General Conditions, “Termination for
Default” and “Termination for Convenience”.
SECTION – 19 WARRANTY
The CONTRACTOR agrees to perform all Work under this Contract in accordance with the
Contract Documents, including OC SAN’s designs, Drawings and Specifications.
The CONTRACTOR guarantees for a period of at least one (1) year from the date of Final
Acceptance of the Work, pursuant to the General Conditions, “Final Acceptance and Final
Completion” that the completed Work is free from all defects due to faulty materials, equipment
or workmanship and that it shall promptly make whatever adjustments or corrections which may
be necessary to cure any defects, including repairs of any damage to other parts of the system
resulting from such defects. OC SAN shall promptly give notice to the CONTRACTOR of
observed defects. In the event that the CONTRACTOR fails to make adjustments, repairs,
corrections or other work made necessary by such defects, OC SAN may do so and charge the
CONTRACTOR the cost incurred. The CONTRACTOR’s warranty shall continue as to any
corrected deficiency until the later of (1) the remainder of the original one-year warranty period;
or (2) one year after acceptance by OC SAN of the corrected Work. The Performance Bond
and the Payment Bond shall remain in full force and effect through the guarantee period.
The CONTRACTOR’s obligations under this clause are in addition to the CONTRACTOR’s
other express or implied assurances under this Contract, including but not limited to specific
manufacturer or other extended warranties specified in the Plans and Specifications, or state
law and in no way diminish any other rights that OC SAN may have against the CONTRACTOR
for faulty materials, equipment or Work.
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SECTION – 20 ASSIGNMENT
No assignment by the CONTRACTOR of this Contract or any part hereof, or of funds to be
received hereunder, will be recognized by OC SAN unless such assignment has had prior
written approval and consent of OC SAN and the Surety.
SECTION – 21 RESOLUTION OF DISPUTES
OC SAN and the CONTRACTOR shall comply with the provisions of California Public Contract
Code Section 20104 et. seq., regarding resolution of construction claims for any Claims which
arise between the CONTRACTOR and OC SAN, as well as all applicable dispute and Claims
provisions as set forth in the General Conditions and as otherwise required by law.
SECTION – 22 SAFETY & HEALTH
CONTRACTOR shall comply with all applicable safety and health requirements mandated by
federal, state, city and/or public agency codes, permits, ordinances, regulations, and laws, as
well as these Contract Documents, including but not limited to the General Requirements,
Section entitled “Safety” and Exhibit B Contractor Safety Standards. OC SAN reserves the right
to stop Work for violations of safety and health standards until the hazardous conditions are
corrected. The right to stop Work includes the right to remove a contractor or its employees
from the worksite.
[THIS SECTION INTENTIONALLY LEFT BLANK]
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SECTION – 23 NOTICES
Any notice required or permitted under this Contract shall be served by personal delivery or by
certified mail, return receipt requested, at the address set forth below. Unless specified
elsewhere in the Contract Documents or otherwise required by law, any notice may alternatively
be given by electronic telecommunication to the email address set forth below. Any party
whose address changes shall notify the other party in writing.
TO OC SAN: Orange County Sanitation District 18480 Bandilier Circle Fountain Valley, California 92708 Attn: Clerk of the Board ocsanclerk@ocsan.gov
Copy to: Orange County Sanitation District
18480 Bandilier Circle Fountain Valley, California 92708 Attn: Construction Manager
rcuellar@ocsan.gov Scott C. Smith
Best Best & Krieger LLP 18101 Von Karman Avenue, Suite 1000 Irvine, California 92612 scott.smith@bbklaw.com TO CONTRACTOR: Timothy Roberts, President T.E. Roberts, Inc. 17771 Mitchell North Irvine, CA 92614 troberts@teroberts.com estimating@teroberts.com
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IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement as the
date first hereinabove written.
CONTRACTOR: T.E. Roberts, Inc.
17771 Mitchell North
Irvine, CA 92614
By______________________________ Date _________________
______________________________ Printed Name
Its______________________________
CONTRACTOR’s State License No. 603008 (Expiration Date – 10/31/2024)
OC SAN: Orange County Sanitation District
By______________________________ Date _________________
Ryan P. Gallagher Board Chairman
By______________________________ Date _________________
Kelly A. Lore Clerk of the Board By______________________________ Date _________________ Kevin Work Purchasing & Contracts Manager
C-EXA-062221
EXHIBIT A SCHEDULE OF PRICES
C-EXA-062221
TABLE OF CONTENTS
EXHIBIT A SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION ........................................................................... 1
EXA-2 PROGRESS PAYMENTS ................................................................................. 1
EXA-3 RETENTION AND ESCROW ACCOUNTS ....................................................... 1
EXA-4 STOP PAYMENT NOTICE ............................................................................... 3
EXA-5 PAYMENT TO SUBCONTRACTORS ............................................................... 3
EXA-6 PAYMENT OF TAXES ...................................................................................... 3
EXA-7 FINAL PAYMENT ............................................................................................. 4
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT.... 6
ATTACHMENT 1 – CERTIFICATION FOR REQUEST FOR PAYMENT ......................... 7
ATTACHMENT 2 – SCHEDULE OF PRICES .................................................................. 8
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EXHIBIT A
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION
CONTRACTOR will be paid the Contract Price according to the Schedule of Prices, and all other applicable terms and conditions of the Contract
Documents. EXA-2 PROGRESS PAYMENTS
Progress payments will be made in accordance with all applicable terms and conditions of the Contract Documents, including, but not limited to:
1. Contract Agreement – Section 11 – “Contract Price and Method of Payment;”
2. General Conditions – “Payment – General”;
3. General Conditions – “Payment – Applications for Payment”;
4. General Conditions – “Payment – Mobilization Payment Requirements;”
5. General Conditions – “Payment – Itemized Breakdown of Contract Lump Sum Prices”;
6. General Conditions – "Contract Price Adjustments and Payments”;
7. General Conditions – “Suspension of Payments”;
8. General Conditions – “OC SAN’s Right to Withhold Certain Amounts and
Make Application Thereof”; and
9. General Conditions – “Final Payment.”
EXA-3 RETENTION AND ESCROW ACCOUNTS
A. Retention:
OC SAN shall retain a percentage of each progress payment to assure satisfactory completion of the Work. The amount to be retained from each progress payment shall be determined as provided in General Conditions – “Retained Funds; Substitution of Securities”. In all contracts between CONTRACTOR and its Subcontractors and/or Suppliers, the retention may not exceed the percentage specified in the Contract Documents.
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B. Substitution of Securities:
CONTRACTOR may, at its sole expense, substitute securities as provided in
General Conditions – “Retained Funds; Substitution of Securities.” Payment of Escrow Agent:
In lieu of substitution of securities as provided above, the CONTRACTOR may request and OC SAN shall make payment of retention earned directly to the escrow agent at the expense of the CONTRACTOR. At the expense of the CONTRACTOR, the CONTRACTOR may direct the investment of the payments into securities consistent with Government Code §16430 and the CONTRACTOR shall receive the interest earned on the investments upon the same terms provided for in this article for securities deposited by the CONTRACTOR. Upon satisfactory completion of the Contract, the CONTRACTOR shall receive from the escrow agent all securities, interest and payments received by the escrow agent from OC SAN, pursuant to the terms of this article. The CONTRACTOR shall pay to each Subcontractor, not later than
twenty (20) calendar days after receipt of the payment, the respective amount of interest earned, net of costs attributed to retention withheld from each Subcontractor, on the amount of retention withheld to ensure the performance
of the Subcontractor. The escrow agreement used by the escrow agent pursuant to this article shall be substantially similar to the form set forth in §22300 of the California Public Contract Code.
C. Release of Retention:
Upon Final Acceptance of the Work, the CONTRACTOR shall submit an invoice for release of retention in accordance with the terms of the Contract. D. Additional Deductibles:
In addition to the retentions described above, OC SAN may deduct from each progress payment any or all of the following: 1. Liquidated Damages that have occurred as of the date of the application for progress payment;
2. Deductions from previous progress payments already paid, due to OC SAN’s discovery of deficiencies in the Work or non-compliance with the Specifications or any other requirement of the Contract;
3. Sums expended by OC SAN in performing any of the CONTRACTOR’S obligations under the Contract that the CONTRACTOR has failed to perform, and;
4. Other sums that OC SAN is entitled to recover from the CONTRACTOR under the terms of the Contract, including without limitation insurance deductibles and assessments.
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The failure of OC SAN to deduct any of the above-identified sums from a progress payment shall not constitute a waiver of OC SAN’s right to such sums
or to deduct them from a later progress payment. EXA-4 STOP PAYMENT NOTICE
In addition to other amounts properly withheld under this article or under other provisions of the Contract, OC SAN shall retain from progress payments otherwise due the CONTRACTOR an amount equal to one hundred twenty-five percent (125%) of the amount claimed under any stop payment notice under Civil Code §9350 et. seq. or other lien filed against the CONTRACTOR for labor, materials, supplies, equipment, and any other thing of value claimed to have been furnished to and/or incorporated into the Work; or for any other alleged contribution thereto. In addition to the foregoing and in accordance with Civil Code §9358 OC SAN may also satisfy its duty to withhold funds for stop payment notices by refusing to release funds held in escrow pursuant to public receipt of a release of stop payment notice executed by a stop payment notice
claimant, a stop payment notice release bond, an order of a court of competent jurisdiction, or other evidence satisfactory to OC SAN that the CONTRACTOR has resolved such claim by settlement.
EXA-5 PAYMENT TO SUBCONTRACTORS
Requirements
1. The CONTRACTOR shall pay all Subcontractors for and on account of
Work performed by such Subcontractors, not later than seven (7) days after receipt of each progress payment as required by the California Business and Professions Code §7108.5. Such payments to Subcontractors shall be
based on the measurements and estimates made pursuant to article progress payments provided herein.
2. Except as specifically provided by law, the CONTRACTOR shall pay all Subcontractors any and all retention due and owing for and on account of Work performed by such Subcontractors not later than seven (7) days after CONTRACTOR’S receipt of said retention proceeds from OC SAN as required by the California Public Contract Code §7107.
EXA-6 PAYMENT OF TAXES
Unless otherwise specifically provided in this Contract, the Contract Price includes full compensation to the CONTRACTOR for all taxes. The CONTRACTOR shall pay all federal, state, and local taxes, and duties applicable to and assessable against any Work, including but not limited to retail sales and use, transportation, export, import, business, and special taxes. The CONTRACTOR shall ascertain and pay the taxes when due. The
CONTRACTOR will maintain auditable records, subject to OC SAN reviews, confirming that tax payments are current at all times.
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EXA-7 FINAL PAYMENT
After Final Acceptance of the Work, as more particularly set forth in the
General Conditions, “Final Acceptance and Final Completion”, and after Resolution of the Board authorizing final payment and satisfaction of the requirements as more particularly set forth in General Conditions – “Final
Payment”, a final payment will be made as follows: 1. Prior to Final Acceptance, the CONTRACTOR shall prepare and submit an application for Final Payment to OC SAN, including:
a. The proposed total amount due the CONTRACTOR, segregated by items on the payment schedule, amendments, Change Orders, and
other bases for payment;
b. Deductions for prior progress payments;
c. Amounts retained;
d. A conditional waiver and release on final payment for each Subcontractor (per Civil Code Section 8136);
e. A conditional waiver and release on final payment on behalf of the CONTRACTOR (per Civil Code Section 8136);
f. List of Claims the CONTRACTOR intends to file at that time or a
statement that no Claims will be filed,
g. List of pending unsettled claims, stating claimed amounts, and copies of any and all complaints and/or demands for arbitration received by the
CONTRACTOR; and
h. For each and every claim that resulted in litigation or arbitration which the CONTRACTOR has settled, a conformed copy of the Request for
Dismissal with prejudice or other satisfactory evidence the arbitration is resolved.
2. The application for Final Payment shall include complete and legally effective releases or waivers of liens and stop payment notices satisfactory to OC SAN, arising out of or filed in connection with the Work. Prior progress payments shall be subject to correction in OC SAN’s review of the application for Final Payment. Claims filed with the application for Final Payment must be otherwise timely under the Contract and applicable law.
3. Within a reasonable time, OC SAN will review the CONTRACTOR’S application for Final Payment. Any recommended changes or corrections will then be forwarded to the CONTRACTOR. Within ten (10) calendar days after receipt of recommended changes from OC SAN, the CONTRACTOR will make the changes, or list Claims that will be filed as a result of the
CONFORMED C-EXA-062221 PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 5 of 8
changes, and shall submit the revised application for Final Payment. Upon acceptance by OC SAN, the revised application for Final Payment will
become the approved application for Final Payment.
4. If no Claims have been filed with the initial or any revised application for Final Payment, and no Claims remain unsettled within thirty-five (35)
calendar days after Final Acceptance of the Work by OC SAN, and agreements are reached on all issues regarding the application for Final Payment, OC SAN, in exchange for an executed release, satisfactory in form and substance to OC SAN, will pay the entire sum found due on the approved application for Final Payment, including the amount, if any, allowed on settled Claims.
5. The release from the CONTRACTOR shall be from any and all Claims arising under the Contract, except for Claims that with the concurrence of OC SAN are specifically reserved, and shall release and waive all unreserved Claims against OC SAN and its officers, directors, employees and authorized representatives. The release shall be accompanied by a
certification by the CONTRACTOR that:
a. It has resolved all Subcontractors, Suppliers and other Claims that are related to the settled Claims included in the Final Payment;
b. It has no reason to believe that any party has a valid claim against the CONTRACTOR or OC SAN which has not been communicated in writing by the CONTRACTOR to OC SAN as of the date of the
certificate;
c. All warranties are in full force and effect, and;
d. The releases and the warranties shall survive Final Payment.
6. If any claims remain open, OC SAN may make Final Payment subject to resolution of those claims. OC SAN may withhold from the Final Payment an amount not to exceed one hundred fifty percent (150%) of the sum of the amounts of the open claims, and one hundred twenty-five percent (125%) of the amounts of open stop payment notices referred to in article entitled stop payment notices herein.
7. The CONTRACTOR shall provide an unconditional waiver and release on final payment from each Subcontractor and Supplier providing Work under
the Contract (per Civil Code Section 8138) and an unconditional waiver and release on final payment on behalf of the CONTRACTOR (per Civil Code Section 8138) within thirty (30) days of receipt of Final Payment.
C-EXA-062221 CONFORMED PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 6 of 8
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT
Notwithstanding OC SAN’s acceptance of the application for Final Payment
and irrespective of whether it is before or after Final Payment has been made, OC SAN shall not be precluded from subsequently showing that:
1. The true and correct amount payable for the Work is different from that
previously accepted;
2. The previously accepted Work did not in fact conform to the Contract requirements, or;
3. A previous payment or portion thereof for Work was improperly made.
OC SAN also shall not be stopped from demanding and recovering damages from the CONTRACTOR, as appropriate, under any of the foregoing
circumstances as permitted under the Contract or applicable law.
CONFORMED C-EXA-062221 PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 7 of 8
ATTACHMENT 1 – CERTIFICATION FOR REQUEST FOR PAYMENT
I hereby certify under penalty of perjury as follows: That the claim for payment is in all respects true, correct; that the services mentioned
herein were actually rendered and/or supplies delivered to OC SAN in accordance with the Contract. I understand that it is a violation of both the federal and California False Claims Acts to knowingly present or cause to be presented to OC SAN a false claim for payment or approval. A claim includes a demand or request for money. It is also a violation of the False Claims Acts to knowingly make use of a false record or statement to get a false claim paid. The term "knowingly" includes either actual knowledge of the information, deliberate ignorance of the truth or falsity of the information, or reckless disregard for the
truth or falsity of the information. Proof of specific intent to defraud is not necessary under the False Claims Acts. I understand that the penalties under the Federal False Claims Act and State of California False Claims Act are non-exclusive, and are in
addition to any other remedies which OC SAN may have either under contract or law. I hereby further certify, to the best of my knowledge and belief, that:
1. The amounts requested are only for performance in accordance with the Specifications, terms, and conditions of the Contract;
2. Payments to Subcontractors and Suppliers have been made from previous payments received under the Contract, and timely payments will be made from the proceeds of the payment covered by this certification; 3. This request for progress payments does not include any amounts which the prime CONTRACTOR intends to withhold or retain from a Subcontractor or Supplier in accordance with the terms and conditions of the subcontract; and
4. This certification is not to be construed as Final Acceptance of a Subcontractor’s performance.
_________________________________________
Name
_________________________________________
Title _________________________________________
Date
C-EXA-062221 CONFORMED PROJECT NO. FE20-05 PLANT WATER PIPING REPLACEMENT AT SECONDARY CLARIFIERS 1-26 AT PLANT NO. 1 Page 8 of 8
ATTACHMENT 2 – SCHEDULE OF PRICES
See next pages from the Bid Submittal Forms (T.E. Roberts, Inc.) BF-14 Schedule of Prices, Pages 1-2
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3419 Agenda Date:9/4/2024 Agenda Item No:3.
FROM:Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Engineering Program Contract Performance Report for the period ending June
30, 2024.
BACKGROUND
The Engineering Program involves awarding and managing multiple construction and consulting
contracts.In 2008,the Orange County Sanitation District (OC San)Board of Directors began
authorizing contingencies along with construction and consulting contracts,allowing the General
Manager to approve construction change orders and amendments to consulting contracts up to the
amount of the authorized contingency.This practice reduces administrative costs,expedites
resolution of project issues that arise,helps avoid contractor delay claims,and facilitates efficient
management of many contracts.
The Engineering Program Contract Performance Report summarizes construction and consulting
contract performance and activities for the quarter ending June 30,2024.This report is updated
quarterly and includes a summary of the General Manager approved contract contingencies among
other key performance indicators.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Engineering Program Contract Performance Report for the period ending June 30, 2024
MD:lb
Orange County Sanitation District Printed on 8/27/2024Page 1 of 1
powered by Legistar™
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
1
DATE: September 04, 2024
TO: Orange County Sanitation District Board of Directors
FROM: Rob Thompson, General Manager
Through: Mike Dorman, Director of Engineering
This report summarizes the status, activities, and performance of construction contracts
and consultant agreements. This report also identifies the names and status of projects
being performed under master budgets for planning studies, research, small construction
projects, Operations & Maintenance capital projects and information technology projects.
As of June 30, 2024, Orange County Sanitation District (OC San) Engineering
Department manages 137 active projects, with project budgeting totaling close to $3.6
billion. These projects are in various project phases, ranging from Project Development
to Closeout. The graphic below shows the number of projects in each of the project
phases.
This report is organized into six parts, as follows. Detailed tables can be found in the
appendix section of the report.
Part 1 – Construction Contracts Page 2
Part 2 – Engineering Professional Services Agreements Page 4
Part 3 – Master Budget Projects Page 6
Part 4 – Supplemental Engineering Services Contract Page 7
Part 5 – Programming Professional Services Contract Page 9
Part 6 – On-Call Services Agreements Page 11
Appendix (Tables 1 through 13) Page 13
Closeout
26
Construction
47
Design
34
Preliminary
Design
12
Project
Development
18
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
2
PART 1 - CONSTRUCTION CONTRACTS
Construction Contracts
As shown in the graph below, there are currently 47 active construction contracts totaling
$834 million. The graph also categorizes the active construction contracts by project type
(plant, collections, and other) with the “Other” category capturing research and small
capital projects. Table 1 in the appendix lists the Board-awarded construction contracts
while Tables 2 and 3 list the Operations Committee and General Manager awarded
construction contracts, active as of June 30, 2024. The General Manager may award
contracts up to $150,000 and task orders up to $500,000.
The table below summarizes the number of active and closed construction contracts and
total contract amounts. See Tables 4, 5 and 6 in the appendix for a list of the closed
contracts.
Type Contracts Total Contract
Amount
Active Board-Awarded Construction Contracts 43 $830,609,060
Active Ops Committee Awarded Construction Contracts 0 $0
Active GM Awarded Construction Contracts 4 $3,650,465
Closed Board-Awarded Construction Contracts 1 $31,618,135
Closed Committee-Awarded Construction Contracts 0 $0
Closed GM Awarded Construction Contracts 0 $0
Plant Projects
33 Contracts
Collection Projects
8 Contracts
Other
6 Contracts
$168 Million
$638 Million
$11 Million
32 Unique Contractors
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
3
Cumulative Change Order Rates
When the OC San Board of Directors awards a construction contract, they also approve
a contingency which allows the General Manager to approve contract change orders up
to the amount of the contingency. One purpose of this report is to document how much
of the contingency is utilized. A contract’s change order rate is only meaningful when the
work is completed. As such, this report's change order performance charts are based
only on contracts closed since the Board began approving contingencies in 2008. The
following chart shows how cumulative change order rates have changed for plant,
collections, and all contracts over the past 15 years.
Change Order Goals
Project Type
15-Year
Sliding Window
Change Order Goal
Plant – New 5%
Plant – Rehab 8%
Collections 10%
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
4
PART 2 – ENGINEERING PROFESSIONAL SERVICES AGREEMENTS
Professional Design and Related Service Agreements
OC San engages engineering consultants through Professional Service Agreements
(PSAs), Professional Design Services Agreements (PDSAs), and Professional
Construction Services Agreements (PCSAs). PDSAs are used to obtain design
engineering services, and PCSAs are a subsequent agreement with the design consultant
to provide support services during construction. PSAs are used for planning studies and
other consultant assignments. There are currently 50 Professional Design and Related
Service Agreements (29 individual firms) with total agreement amount of $236,693,371.
Table 7 in the appendix provides a detailed list of Professional Design and Related
Service Agreements.
Master Agreements
Master Agreements are issued to a pool of pre-qualified consultants for smaller projects.
On those smaller projects, OC San solicits task order proposals from interested firms and
awards a task order to the most qualified consultant. The Master Agreements are listed
below.
• 2017 Master Agreements for Planning Studies (expired)
• 2018 Master Professional Design Services Agreements (expired)
• 2020 Master Agreements for On-Call Planning Studies (expired)
• 2021 Master Professional Design Services Agreements (expired)
• Agreement for Design Installation, Implementation and Maintenance of a Process
Control System
• 2024 Master Agreements for On-Call Planning Studies
New task orders cannot be issued under expired agreements, but previously issued task
orders remain active until completed. Task Orders are limited by OC San Ordinance
No. OC SAN-61 to $500,000 per task order. Below is a summary of the various master
agreements with active task orders. See Table 8 in the appendix for a detailed list of task
orders.
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
5
Task Order Contracts Total Contract
Amount
2017 Master Agreements for Planning Studies 1 $274,888
2018 Master Professional Design Service Agreements 19 $3,515,372
2020 Master Agreements for On-Call Planning Studies 5 $1,198,791
2021 Master Professional Design Service Agreements 16 $3,970,603
2024 Master Agreements for On-Call Planning Studies 0 $0
Master Service Agreements
Through a competitive procurement process, a Master Services Agreement (MSA) was
awarded to ABB Inc. for the design, installation, implementation, and maintenance of a
control system for a term of 15 years with renewals up to 25 years under Project SP-196,
Process Control Systems Upgrades Study. Specific equipment and services will be
procured under task orders associated with each CIP project and operating budget.
Task Order Contracts Total Contract Amount
Design Installation, Implementation and Maintenance
of a Process Control System Master Agreement 1 $11,803,801
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
6
PART 3 – MASTER BUDGET PROJECTS
The Board-adopted budget for Fiscal Years 2022-23 and 2023-24 includes master
program budgets that allow staff to initiate, execute, and manage smaller projects that fit
within the scope of a particular program more quickly. The projects chartered under these
program budgets are referred to as sub-projects and are managed to the same standards
as projects specifically listed in the adopted budget. A status table for each of these
programs listing the sub-projects is attached in the appendix. These projects include
Planning Studies (PS), Research (RE), Facility Engineering (FE), Information Technology
(IT), Maintenance (MP), and Small Capital (SC).
Master Program Title Status
Table
Number of
Projects
Total Allocated
Budget
Planning Studies Program Table 9 20 $11,873,943
Research Program Table 10 2 $8,101,029
Small Construction Projects Program Table 11 32 $83,747,700
Information Technology Capital Program Table 12 8 $2,010,076
Operations & Maintenance Capital Program Table 13 8 $15,578,000
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
7
PART 4 – SUPPLEMENTAL ENGINEERING SERVICES CONTRACT
In April of 2022, the OC San Board of Directors approved two Professional Service
Agreements - one with AECOM Technical Services, Inc. and one with Jacobs Project
Management Co. - to provide Supplemental Engineering Services for a three-year period
commencing May 1, 2022, through April 30, 2025, with two one-year renewal options.
The Board approved the agreements for an amount not to exceed $29,700,000 per
individual agreement.
The benefits of using a supplemental engineering services contract, as opposed to hiring
full-time staff or limited-term employees, include rapid mobilization of highly
skilled/technical staff, flexibility to change the mix of staff positions on an immediate and
as-needed basis, the ability to reduce staff as workloads decrease, access to technical
experts to support special tasks, and access to staff with wastewater project experience.
Status tables for the supplemental engineering services contract and labor summary for
the 2022 Supplemental Engineering Services Contract with AECOM and Jacobs Project
Management Co. are included below.
2022 Supplemental Engineering Services Contract Status (AECOM)
Total Fees Time
Contract $29,700,000 60 Months(1)
Actuals to Date $2,026,225 7% 26 Months 43%
Remaining $27,673,775 93% 34 Months 57%
(1) Assuming two additional 1-year extensions
2022 Supplemental Engineering Services Labor Summary (AECOM)
This Quarter Inception to Date
Labor Hours 2,001 11,380
Full Time Equivalents 4.45 2.92
Labor Costs (no expenses) $369,766 $1,978,284
Average Hourly Rate $184.79 $173.84
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
8
2022 Supplemental Engineering Services Contract Status (Jacobs)
Total Fees Time
Contract $29,700,000 60 Months(1)
Actuals to Date $11,225,784 38% 26 Months 43%
Remaining $18,474,216 62% 34 Months 57%
(1) Assuming two additional 1-year extensions
2022 Supplemental Engineering Services Labor Summary (Jacobs)
This Quarter Inception to Date
Labor Hours 13,798 67,315
Full Time Equivalents 29 26
Labor Costs (no expenses) $2,276,453 $10,707,036
Average Hourly Rate $166 $165
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
9
PART 5 – PROGRAMMING PROFESSIONAL SERVICES CONTRACT
In April of 2022, the OC San Board of Directors approved two Professional Service
Agreements - one with Enterprise Automation and one with Rockwell Automation, Inc.
(formerly Maverick Technologies) - to provide Programming Professional Services for a
three-year period commencing May 11, 2022, through May 10, 2025, with two one-year
renewal options. The Board approved the agreements for an amount not to exceed
$4,900,000 per individual agreement.
The programming professional services will program, test, commission, maintain,
upgrade, and configure programmable logic controllers, HMI graphics, databases,
servers, and networks for select projects. The benefits of using a programming
professional services contract, as opposed to hiring full-time staff or limited-term
employees, include the ability to provide the needed short-term resources during the
execution of Project No. J-120, Process Control Systems Upgrades, rapid mobilization of
highly skilled technical resources, flexibility to change the mix of needed resources to
match project requirements, and the ability to increase or reduce project resources as
workloads change.
Status tables for the programming professional services contract and labor summary for
the 2022 Programming Professional Services Contract with Enterprise Automation and
Rockwell Automation are included below.
2022 Programming Professional Services Contract Status
(Enterprise Automation)
Total Fees Time
Contract $4,900,000 60 Months(1)
Actuals to Date $1,777,763 36% 26 Months 43%
Remaining $3,122,237 64% 34 Months 57%
(1) Assuming two additional 1-year extensions
2022 Programming Professional Services Labor Summary
(Enterprise Automation)
This Quarter Inception to Date
Labor Hours 576 9446
Full Time Equivalents 1.1 2.1
Labor Costs (no expenses) $114,614 $1,777,679
Average Hourly Rate $199 $188
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
10
2022 Programming Professional Services Contract Status
(Rockwell Automation)
Total Fees Time
Contract $4,900,000 60 Months(1)
Actuals to Date $1,138,749 23% 26 Months 43%
Remaining $3,761,251 77% 34 Months 57%
(1) Assuming two additional 1-year extensions
2022 Programming Professional Services Labor Summary
(Rockwell Automation)
This Quarter Inception to Date
Labor Hours 2034 6151
Full Time Equivalents 3.9 1.4
Labor Costs (no expenses) $369,369 $1,138,749
Average Hourly Rate $182 $185
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
11
PART 6 – ON-CALL SERVICES AGREEMENTS
OC San uses three sets of on-call services agreements for coating inspection and
corrosion testing; materials testing, inspection, and other geotechnical testing; and
surveying. Services are typically requested by inspection supervisors as needs arise,
and the work is generally spread among the available firms.
The table below lists the contract limits and funds expended to date for each of the
agreements which became effective on March 23, 2022, and will expire on April 30, 2025.
For each of these services, OC San typically uses a single firm for a particular
construction contract.
Consultant Contract
Limit
Total Costs
Incurred Remaining
Coating Inspection Services (PSA2022-001)
CSI Services, Inc. $300,000 $36,412 $263,588
Diversified Project Services Int'l (DPSI) $300,000 $134,319 $165,681
Geotechnical Testing Services (PSA2022-003)
AESCO $400,000 $291,832 $108,168
Atlas Technical Consultants $400,000 $237,007 $162,993
Koury Engineering and testing, Inc. $400,000 $192,598 $207,402
MTGL, Inc $400,000 $147,522 $252,478
Surveying Services (PSA2022-002)
D.Woolley & Associates $200,000 $15,085 $184,915
Michael Baker International, Inc. $200,000 $25,103 $174,898
Psomas $200,000 $20,917 $179,083
Stantec Consulting Services, Inc. $200,000 $45,435 $154,565
OC San uses an on-call corrosion engineering service agreement to perform condition
assessments and an on-call corrosion engineering support agreement to support
condition assessment and provide confined space entry support.
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
12
The table below list the contract limits and funds expended to date for each of the
agreements. The Corrosion Management Support Services is a one-year agreement with
four one-year renewal options that became effective on February 1, 2020. The Condition
Assessment On-Call Contractor Support Services is a one-year agreement with four one-
year renewal options that became effective on November 1, 2021.
Consultant Contract
Limit
Total Costs
Incurred Remaining
Corrosion Management Support Services
Corrpro Companies Inc $600,000 $190,427 $409,573
Condition Assessment On-Call Contractor Support Services
Jamison Engineering Contractors, Inc $783,470 $500,660 $282,810
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
13
APPENDIX
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
14
Table 1 - Active Board-Awarded Construction Contracts
Project/Contract Contractor Award Contract Amount Contingency
Date Award Change
Orders Current % Spent Original Current Used Remaining
2-49 Taft Branch Improvements Big Ben Inc. 05/22/2024 $20,458,250 $0 $20,458,250 0.0% 10.00% 10.00% 0 10.00%
3-64B Los Alamitos Trunk Sewer
Rehabilitation
Steve P. Rados,
Inc.
05/26/2021 $17,775,000 $82,294 $17,857,294 86.6% 10.0% 10.0% 0.5% 9.5%
3-67 Seal Beach Pump Station
Replacement
Walsh
Construction
Company II, LLC
12/14/2023 $97,032,743 $0 $97,032,743 2.4% 10.0% 10.0% 0.0% 10.0%
5-68 Newport Beach Pump
Station Pressurization
Improvements
Innovative
Construction
Solutions
04/25/2023 $937,500 $64,715 $1,002,215 93.5% 10.0% 17.0% 6.9% 10.1%
7-65 Gisler-Red Hill Interceptor
and Baker Force Main
Rehabilitation
Steve P. Rados,
Inc.
05/24/2023 $44,706,000 ($1,216,714) $43,489,286 25.1% 10.0% 10.0% -2.7% 12.7%
7-68 MacArthur Force Main
Improvements
SRK
Engineering, Inc.
10/20/2023 $3,897,000 $0 $3,897,000 39.2% 10.0% 10.0% 0.0% 10.0%
FE18-13 Redhill Relief Sewer
Relocation at State Route 55
SRK
Engineering, Inc.
06/22/2022 $2,213,000 $0 $2,213,000 0.0% 15.0% 15.0% 0.0% 15.0%
FE18-14 Plant Water Pipeline
Replacement in Kinnison,
Lindstrom, and Scott
Tunnels at Plant No. 2
MMC, Inc. 12/16/2020 $1,134,000 $4,348 $1,138,348 59.3% 15.0% 15.0% 0.4% 14.6%
FE19-01 Pump Station Portable
Generator Connectors
Pacific Industrial
Electric
09/29/2021 $1,207,479 $87,020 $1,294,499 83.2% 10.0% 16.0% 7.2% 8.8%
FE19-03 Trickling Filter Sludge and
Scum Pumps Replacement
at Plant No. 1
Garney Pacific,
Inc.
02/23/2022 $778,000 $18,317 $796,317 85.7% 10.0% 10.0% 2.4% 7.6%
FE19-04 Sunflower Pump
Replacement at Plant No. 1
GSE
Construction
Company, Inc.
10/27/2021 $2,123,200 $0 $2,123,200 50.7% 10.0% 25.0% 0.0% 25.0%
FE19-08 Secondary Treatment VFD
Replacements at Plant No. 2
ACS Engineering 03/23/2022 $1,433,000 $0 $1,433,000 6.5% 10.0% 10.0% 0.0% 10.0%
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
15
Table 1 - Active Board-Awarded Construction Contracts
Project/Contract Contractor Award Contract Amount Contingency
Date Award Change
Orders Current % Spent Original Current Used Remaining
FE20-01 Wastehauler Station Safety
and Security Improvements
Leed Electric 09/28/2022 $1,689,788 $148,992 $1,838,780 99.9% 10.0% 16.0% 8.8% 7.2%
FE20-03 Return Activated Sludge
Discharge Piping
Replacement at Activated
Sludge Plant No. 1
GSE
Construction
Company, Inc.
12/15/2022 $3,985,400 $0 $3,985,400 66.1% 10.0% 10.0% 0.0% 10.0%
FE20-04 Cengen Cooling Water Pipe
Replacement at Plant No. 2
Innovative
Construction
Solutions
11/16/2022 $3,487,600 $0 $3,487,600 24.6% 10.0% 10.0% 0.0% 10.0%
FE20-08 Olive Sub-Trunk Siphon
Rehabilitation at Santa Ana
River
MMC, Inc. 04/26/2023 $1,944,000 $0 $1,944,000 2.3% 10.0% 10.0% 0.0% 10.0%
FE20-09 CenGen Smoke Detection
Improvements at Plant No.
1 and No. 2
ADT
Commercial, LLC
12/15/2022 $313,000 $0 $313,000 85.6% 10.0% 10.0% 0.0% 10.0%
FE21-07 Liquid Oxygen Tank A
Replacement at Plant No. 2
J.R. Filanc
Construction
Company, Inc.
01/18/2023 $2,608,007 $0 $2,608,007 12.0% 10.0% 10.0% 0.0% 10.0%
FE23-01 Digester Gas Compressor
Dryer Replacements at Plant
Nos. 1 and 2
Innovative
Construction
Solutions
04/24/2024 $5,942,500 $0 $5,942,500 0.0% 10.0% 10.0% 0.0% 10.0%
FE23-08 Power Buildings 7 and 8
HVAC Replacement at Plant
No. 1
Trane U.S. Inc. 04/24/2024 $0 $0 $0 0.0% 5.00% 5.00% 0.00% 5.00%
FR1-
0005
Cengen and 12Kv Service
Center Switchgear Battery
System Upgrades at Plant
No. 1
Mass Electric
Construction Co.
11/27/2023 $970,000 $0 $970,000 0.0% 10.0% 10.0% 0.0% 10.0%
FR1-
0007R
Control Center Offices and
Day Training Room
A2Z Construct
Inc.
02/20/2024 $348,000 $0 $348,000 0.0% 0.0% 10.0% 0.0% 10.0%
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
16
Table 1 - Active Board-Awarded Construction Contracts
Project/Contract Contractor Award Contract Amount Contingency
Date Award Change
Orders Current % Spent Original Current Used Remaining
FR1-
0011
VFD Replacements at Plant
No. 1
ACS Engineering 12/15/2022 $1,214,888 $0 $1,214,888 12.9% 10.2% 10.2% 0.0% 10.2%
FR1-
0016
Waste Sidestream Pump
Station VFD replacements at
Plant No.1
Leed Electric 03/23/2022 $344,889 $0 $344,889 95.7% 15.0% 15.0% 0.0% 15.0%
FR1-
0017
Trickling Filter Valve
Replacement at Plant No. 1
Vicon Enterprise 02/13/2024 $257,300 $0 $257,300 41.3% 10.0% 10.0% 0.0% 10.0%
FR2-
0018
Activated Sludge Clarifier
Repairs at Plant No. 2
Garney Pacific,
Inc.
07/27/2022 $5,091,686 $39,572 $5,131,258 96.9% 10.0% 10.0% 0.8% 9.2%
FR2-
0023
Activated Sludge Clarifier
Entry Improvements at Plant
No. 2
Tharsos, Inc. 03/21/2024 $1,171,000 $0 $1,171,000 0.0% 10.0% 10.0% 0.0% 10.0%
FR2-
0026
Headworks Phase 3 Cable
Replacement at Plant No. 2
ACS Engineering 02/22/2023 $575,360 $0 $575,360 29.7% 20.0% 20.0% 0.0% 20.0%
FR2-
0027
Heavy Mechanics Group
Office Space Upgrade at
Plant No. 2
MBE
Construction
02/07/2024 $195,676 $0 $195,676 0.0% 10.00% 10.00% 0.0% 10.0%
J-117B Outfall Low Flow Pump
Station
Shimmick
Construction
12/19/2018 $90,200,000 $4,593,183 $94,793,183 91.2% 8.0% 8.0% 5.1% 2.9%
J-135B Engine and Generator
Overhauls at Plant No. 1
and 2
Cooper
Machinery
Services
07/27/2022 $29,361,029 $2,703,260 $32,064,289 51.1% 10.0% 15.6% 9.2% 6.4%
MP-307 Bushard Diversion Structure
Repair
Abhe - Svoboda,
Inc.
06/22/2022 $1,762,545 $0 $1,762,545 98.0% 10.0% 10.0% 0.0% 10.0%
P1-105 Headworks Rehabilitation at
Plant 1
Kiewit
Infrastructure
West Co.
03/24/2021 $222,330,000 $3,693,834 $226,023,834 53.5% 4.0% 4.0% 1.7% 2.3%
P1-128A Headquarters Complex at
Plant No. 1
Swinerton
Builders
05/26/2021 $102,544,973 $4,335,920 $106,880,893 99.3% 5.0% 6.5% 4.2% 2.3%
P1-
128A.1
Headquarters Complex at
Plant No. 1
EIDIM Group,
Inc.
09/20/2023 $1,580,000 $66,150 $1,646,150 86.4% 10.0% 10.0% 4.2% 5.8%
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
17
Table 1 - Active Board-Awarded Construction Contracts
Project/Contract Contractor Award Contract Amount Contingency
Date Award Change
Orders Current % Spent Original Current Used Remaining
P1-132 Uninterruptable Power
Supply Improvements at
Plant 1
Leed Electric 12/15/2022 $5,765,789 ($3,381) $5,762,408 53.7% 10.0% 10.0% -0.1% 10.1%
P1-133 Primary Sedimentation
Basins No. 6-31 Reliability
Improvements at Plant No.
1
Shimmick
Construction
02/23/2022 $6,275,000 $62,389 $6,337,389 91.6% 10.0% 10.0% 1.0% 9.0%
P1-134 South Perimeter Security
and Utility Improvements at
Plant No.1
Tovey-Shultz
Construction,
Inc.
07/28/2021 $4,396,779 $405,201 $4,801,980 97.7% 10.0% 10.0% 9.2% 0.8%
P2-127 Collections Yard Relocation
and Warehouse Demolition
at Plant No. 2
Archico Design
Build, Inc.
09/19/2023 $6,500,000 $21,106 $6,521,106 45.5% 10.0% 10.0% 0.3% 9.7%
P2-98A A-Side Primary Clarifiers
Replacement at Plant 2
PCL
CONSTRUCTION
INC.
05/26/2021 $111,405,880 $934,874 $112,340,754 41.7% 6.0% 6.0% 0.8% 5.2%
RE21-01 Supercritical Water
Oxidation Demonstration at
Plant No. 1
Garney Pacific,
Inc.
12/15/2022 $1,172,000 $77,719 $1,249,719 100.0% 10.0% 10.0% 6.6% 3.4%
SC19-06 EPSA Standby Power
Generator Control Upgrades
at Plant No. 2
Shimmick
Construction
10/17/2023 $3,500,000 $0 $3,500,000 4.3% 10.0% 10.0% 0.0% 10.0%
SC22-01 EPSA Electrical Building and
Distribution Center H HVAC
System Replacement at
Plant No. 2
Trane U.S. Inc. 06/28/2023 $3,862,000 $0 $3,862,000 17.5% 10.0% 10.0% 0.0% 10.0%
Total $810,791,828 $16,940,048 $830,609,060
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
18
Table 2 - Active Operations Committee Awarded Construction Contracts
Project/Contract Contractor Award
Date
Contract Amount Contingency
Award Change
Orders
Current % Spent Original Current Used Remaining
No Active Operations Committee Awarded Construct Contracts this quarte
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
19
Table 3 - Active GM Awarded Construction Contracts
Project/Contract Contractor Award
Date
Contract Amount Contingency
Award Change
Orders
Current % Spent Original Current Used Remaining
FE19-02 Cengen Plant Water Pipe
Replacement at Plant No. 1
Innovative
Construction
Solutions
05/14/2024 $3,385,000 $0 $3,385,000 0.0% 10.0% 10.0% 0.0% 10.0%
FE21-06 Chemical Dosing Station
Installation at Westside Pump
Station
RP Controls,
Inc.
05/09/2023 $62,565 $0 $62,565 100.0% 20.0% 20.0% 0.0% 20.0%
FR2-0025 Digester O-T and Q-R Bridge
Repair at Plant No. 2
O'Connell
Engineering
&
Construction,
Inc.
03/14/2022 $115,450 $38,000 $153,450 90.7% 10.0% 32.9% 32.9% 0.0%
MP2-002 Ella Tunnel Walkway
Replacement at Plant 2
O'Connell
Engineering
&
Construction,
Inc.
10/20/2022 $49,450 $0 $49,450 100.0% 10.0% 10.0% 0.0% 10.0%
Total $3,612,465 $38,000 $3,650,465
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
20
Table 4 - Closed Board-Awarded Construction Contracts
Project/Contract Contractor Award
Date
Closed
Date
Contract Amount Contingency
Award Change
Orders
Final Original Final Remaining
3-62 Westminster Blvd Force Main Replacement Teichert
Energy -
Utilities Group,
Inc.
12/18/2019 04/18/2024 $27,743,000 $3,875,135 $31,618,135 10.0% 14.0% 0.0%
Total $27,743,000 $3,875,135 $31,618,135
Table 5 - Closed Committee -Awarded Construction Contracts
Project/Contract Contractor Award
Date
Closed
Date Contract Amount Contingency
Original
Award
Amount
Change
Orders
Final
Contract
Amount
Original Final Remaining
Total
No Committee-awarded construction contracts closed this quarter
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
21
Table 6 - Closed GM-Awarded Construction Contracts
Project/Contract Contractor Award
Date
Closed
Date Contract Amount Contingency
Original
Award
Amount
Change
Orders
Final
Contract
Amount
Original Final Remaining
Total
No GM-awarded construction contracts closed this quarter
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
22
Table 7 - Active Engineering Services Agreements
Project/Contract Consultant Type Award
Date
Contract Amount Contingency
Award Amendments Current % Spent Original Current Used Remaining
11-33 Edinger Pump
Station
Replacement
Arcadis U.S.,
Inc.
PDSA 09/27/2023 $3,125,590 $35,180 $3,160,770 38% 10.0% 10.0% 1.1% 8.9%
1-23 Santa Ana Trunk
Sewer Rehabilitation
Stantec
Consulting
Services Inc.
PDSA 04/27/2022 $3,880,000 $0 $3,880,000 64% 10.0% 10.0% 0.0% 10.0%
1-24 Greenville Trunk
Improvements
Brown and
Caldwell
PDSA 10/26/2022 $4,730,000 $0 $4,730,000 35% 10.0% 10.0% 0.0% 10.0%
2-49 Taft Branch
Improvements
Woodard &
Curran, Inc.
PDSA 02/24/2021 $2,200,000 $147,062 $2,347,062 98% 10.0% 10.0% 6.7% 3.3%
3-60 Knott - Miller
Holder Artesia
Branch
Rehabilitation
Dudek PDSA 10/24/2023 $1,200,000 $0 $1,200,000 21% 10.0% 10.0% 0.0% 10.0%
3-62 Westminster Blvd
Force Main
Replacement
Stantec
Consulting
Services Inc.
PCSA 12/18/2019 $1,183,000 ($400,000) $783,000 75% 10.0% 10.0% -
33.8%
43.8%
3-64 Rehabilitation of
Western Regional
Sewers
AECOM
Technical
Services, Inc.
PDSA 01/27/2016 $17,639,250 $195,850 $17,835,100 63% 10.0% 10.0% 1.1% 8.9%
3-64B Los Alamitos Trunk
Sewer Rehabilitation
AECOM
Technical
Services, Inc.
PCSA 05/26/2021 $610,000 $0 $610,000 71% 10.0% 10.0% 0.0% 10.0%
3-67 Seal Beach Pump
Station
Replacement
Lee & Ro, Inc. PCSA 12/14/2023 $6,148,000 $0 $6,148,000 4% 10.0% 10.0% 0.0% 10.0%
3-67 Seal Beach Pump
Station
Replacement
Lee & Ro, Inc. PDSA 12/18/2019 $5,947,850 $744,435 $6,692,285 98% 10.0% 12.6% 12.5% 0.1%
5-67 Bay Bridge Pump
Station
Replacement
Arcadis U.S.,
Inc.
PDSA 10/25/2017 $7,137,000 $2,116,140 $9,253,140 86% 10.0% 35.0% 29.7% 5.3%
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
23
Table 7 - Active Engineering Services Agreements
Project/Contract Consultant Type Award
Date
Contract Amount Contingency
Award Amendments Current % Spent Original Current Used Remaining
5-68 Newport Beach
Pump Station
Pressurization
Improvements
Dudek PCSA 02/01/2023 $124,979 $0 $124,979 27% 10.0% 10.0% 0.0% 10.0%
6-20 Fairview Sewer
Rehabilitation
Dudek PDSA 07/27/2022 $1,200,000 $0 $1,200,000 43% 10.0% 10.0% 0.0% 10.0%
7-65 Gisler-Red Hill
Interceptor and
Baker Force Main
Rehabilitation
CDM Smith Inc. PCSA 05/24/2023 $988,460 $0 $988,460 36% 10.0% 10.0% 0.0% 10.0%
7-66 Sunflower and Red
Hill Interceptor
Repairs
GHD, Inc. PCSA 07/28/2021 $166,000 $0 $166,000 48% 10.0% 10.0% 0.0% 10.0%
7-68 MacArthur Force
Main Improvements
Michael Baker
International,
Inc.
PCSA 09/11/2023 $272,002 $0 $272,002 33% 10.0% 10.0% 0.0% 10.0%
7-68 MacArthur Force
Main Improvements
Michael Baker
International,
Inc.
PDSA 05/26/2021 $500,000 $0 $500,000 100% 10.0% 10.0% 0.0% 10.0%
FR1-
0007
Control Center
Offices and Day
Training Room
Remodeling at Plant
No. 1
AECOM
Technical
Services, Inc.
PSA 07/24/2017 $48,000 $33,351 $81,351 11% N/A N/A 69.5% 0.0%
J-117B Outfall Low Flow
Pump Station
SEL
Engineering
Services Inc.
PSA 03/27/2019 $1,096,074 $0 $1,096,074 61% 10.0% 10.0% 0.0% 10.0%
J-117B Outfall Low Flow
Pump Station
Brown and
Caldwell
PCSA 12/19/2018 $8,563,913 $824,932 $9,388,845 83% 10.0% 18.5% 9.6% 8.9%
J-124 Digester Gas
Facilities
Rehabilitation
Brown and
Caldwell
PDSA 11/15/2017 $11,770,000 $9,760,000 $21,530,000 60% 10.0% 89.9% 82.9% 7.0%
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
24
Table 7 - Active Engineering Services Agreements
Project/Contract Consultant Type Award
Date
Contract Amount Contingency
Award Amendments Current % Spent Original Current Used Remaining
J-128 Project
Management
Information System
PMWeb, Inc. PSA 06/27/2017 $1,022,500 $200,817 $1,223,317 81% 20.0% 20.0% 19.6% 0.4%
J-98 Electrical Power
Distribution System
Improvements
Schweitzer
Engineering
Laboratories,
Inc
PSA 03/25/2020 $1,296,878 $0 $1,296,878 36% 10.0% 10.0% 0.0% 10.0%
J-98 Electrical Power
Distribution System
Improvements
Brown and
Caldwell
PDSA 02/26/2020 $2,240,000 $147,592 $2,387,592 97% 10.0% 10.0% 6.6% 3.4%
P1-105 Headworks
Rehabilitation at
Plant 1
SEL
Engineering
Services Inc.
PSA 01/30/2024 $137,275 $0 $137,275 20% 9.3% 9.3% 0.0% 9.3%
P1-105 Headworks
Rehabilitation at
Plant 1
Carollo
Engineers, Inc
PCSA 03/24/2021 $16,500,000 $0 $16,500,000 46% 10.0% 10.0% 0.0% 10.0%
P1-126 Primary
Sedimentation
Basins No. 3-5
Replacement at
Plant No. 1
Black & Veatch
Corporation
PDSA 04/27/2022 $14,163,000 $177,504 $14,340,504 28% 10.0% 10.0% 1.3% 8.7%
P1-128A Headquarters
Complex at Plant
No. 1
AECOM
Technical
Services, Inc.
PSA 04/28/2021 $6,750,000 $0 $6,750,000 87% 10.0% 10.0% 0.0% 10.0%
P1-128A Headquarters
Complex at Plant
No. 1
HDR
Engineering,
Inc.
PCSA 05/26/2021 $4,900,000 $573,794 $5,473,794 93% 10.0% 15.0% 11.7% 3.3%
P1-132 Uninterruptable
Power Supply
Improvements at
Plant 1
Tetra Tech, Inc. PCSA 11/09/2023 $217,830 $0 $217,830 39% 10.0% 10.0% 0.0% 10.0%
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
25
Table 7 - Active Engineering Services Agreements
Project/Contract Consultant Type Award
Date
Contract Amount Contingency
Award Amendments Current % Spent Original Current Used Remaining
P1-132 Uninterruptable
Power Supply
Improvements at
Plant 1
Tetra Tech, Inc. PDSA 11/20/2019 $784,630 $62,755 $847,385 97% 10.0% 10.0% 8.0% 2.0%
P1-133 Primary
Sedimentation
Basins No. 6-31
Reliability
Improvements at
Plant No. 1
Carollo
Engineers, Inc
PCSA 03/23/2022 $530,000 $0 $530,000 54% 10.0% 10.0% 0.0% 10.0%
P1-134 South Perimeter
Security and Utility
Improvements at
Plant No.1
HDR
Engineering,
Inc.
PCSA 07/28/2021 $235,000 $0 $235,000 57% 10.0% 10.0% 0.0% 10.0%
P1-137 Support Buildings
Seismic
Improvements at
Plant No. 1
Simpson,
Gumpertz, and
Heger
PDSA 07/27/2022 $1,900,000 $151,537 $2,051,537 62% 10.0% 10.0% 8.0% 2.0%
P1-140 Activated Sludge-1
Rehabilitation at
Plant No. 1
HDR
Engineering,
Inc.
PDSA 12/15/2022 $18,462,443 $0 $18,462,443 24% 10.0% 10.0% 0.0% 10.0%
P2-122 Headworks
Modifications at
Plant No. 2 for
GWRS Final
Expansion
CDM Smith Inc. PCSA 01/22/2020 $2,200,000 $0 $2,200,000 90% 10.0% 10.0% 0.0% 10.0%
P2-123 Return Activated
Sludge Piping
Replacement at
Plant 2
Spec Services,
Inc.
PCSA 09/25/2019 $252,329 $25,233 $277,562 100% 10.0% 10.0% 10.0% 0.0%
P2-124 Interim Food Waste
Receiving Facility
Kennedy/Jenks
Consultants,
Inc.
PDSA 09/26/2018 $695,000 $31,168 $726,168 100% 10.0% 10.0% 4.5% 5.5%
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
26
Table 7 - Active Engineering Services Agreements
Project/Contract Consultant Type Award
Date
Contract Amount Contingency
Award Amendments Current % Spent Original Current Used Remaining
P2-128 Digester
Replacement at
Plant No. 2
Brown and
Caldwell
PDSA 07/22/2020 $39,300,000 $3,845,405 $43,145,405 67% 10.0% 10.0% 9.8% 0.2%
P2-135 Chemical Systems
Rehabilitation at
Plant No. 2
Lee & Ro, Inc. PDSA 03/22/2023 $862,328 $74,963 $937,291 57% 10.0% 10.0% 8.7% 1.3%
P2-137 Digesters
Rehabilitation at
Plant No. 2
CDM Smith Inc. PDSA 03/23/2022 $2,700,000 $270,000 $2,970,000 93% 10.0% 10.0% 10.0% 0.0%
P2-138 Operations and
Maintenance
Complex at Plant
No. 2.
Stantec
Architecture
Inc.
PDSA 01/25/2023 $7,914,529 $431,414 $8,345,943 18% 10.0% 10.0% 5.5% 4.5%
P2-98A A-Side Primary
Clarifiers
Replacement at
Plant 2
SEL
Engineering
Services Inc.
PSA 05/23/2023 $97,399 $0 $97,399 0% 0% 0% 0.0% 0.0%
P2-98A A-Side Primary
Clarifiers
Replacement at
Plant 2
Black & Veatch
Corporation
PCSA 05/26/2021 $8,400,000 $0 $8,400,000 47% 10.0% 10.0% 0.0% 10.0%
PS20-02 Collection System
Flow Level
Monitoring Study
Woodard &
Curran, Inc.
PSA 07/28/2021 $616,562 $0 $616,562 57% 0.0% 10.0% 0.0% 10.0%
PS21-01 Exterior Lighting
Study at Plant Nos.
1 and 2
IDS Group, Inc. PSA 09/07/2022 $151,660 $0 $151,660 73% 10.0% 10.0% 0.0% 10.0%
PS21-04 Energy and Digester
Gas Master Plan
Brown and
Caldwell
PSA 06/22/2022 $1,438,036 $0 $1,438,036 79% 10.0% 10.0% 0.0% 10.0%
PS21-06 Urban Runoff
Optimization Study
Michael Baker
International,
Inc.
PSA 03/22/2023 $711,230 $70,700 $781,930 60% 10.0% 10.0% 9.9% 0.1%
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
27
Table 7 - Active Engineering Services Agreements
Project/Contract Consultant Type Award
Date
Contract Amount Contingency
Award Amendments Current % Spent Original Current Used Remaining
PS21-07 Process Simulation
Model Development
for Cen Gen
Facilities
Intelliflux
Controls
PSA 02/05/2024 $150,308 $0 $150,308 0% 10.0% 10.0% 0.0% 10.0%
RE21-01 Supercritical Water
Oxidation
Demonstration at
Plant No. 1
374Water
Systems, Inc.
PSA 12/15/2021 $5,139,000 $96,095 $5,235,095 41% 10.0% 10.0% 1.9% 8.1%
Total $218,298,055 $19,615,927 $237,913,982
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
28
Table 8 - Active Task Orders by Master Agreement
Agreement/Project Consultant Award
Date
Original Task
Order Value
Amendments Current Task
Order Value
% Spent
2017 Master Agreements for On-Call Planning Studies
PS19-03 Laboratory Rehabilitation Feasibility Study HDR Engineering, Inc. 10/20/2020 $274,888 $0 $274,888 81% Subtotal $274,888 $0 $274,888
2018 Master Professional Design Service Agreements
FE18-06 CenGen Instrument Air Compressors
Replacement at Plant No. 1
IDS Group, Inc. 04/27/2020 $89,876 $0 $89,876 69%
FE18-13 Redhill Relief Sewer Relocation at State Route 55 GHD, Inc. 03/27/2020 $168,612 $105,331 $273,943 85%
FE18-14 Plant Water Pipeline Replacement in Kinnison,
Lindstrom, and Scott Tunnels at Plant No. 2
Dudek 11/06/2019 $108,308 $21,544 $129,852 84%
FE18-15 Plant Boiler System Relief at Plant No. 2 IDS Group, Inc. 10/22/2019 $23,299 $0 $23,299 55%
FE19-02 Cengen Plant Water Pipe Replacement at Plant
No. 1
AECOM Technical Services, Inc. 07/08/2020 $156,498 $143,378 $299,876 73%
FE19-03 Trickling Filter Sludge and Scum Pumps
Replacement at Plant No. 1
Black & Veatch Corporation 09/02/2020 $244,728 $55,272 $300,000 98%
FE19-06 EPSA Motor Cooling Improvements at Plant No.
2
IDS Group, Inc. 05/05/2020 $88,206 $10,541 $98,747 96%
FE19-10 Digesters C, D, F, G and I Gas Balance Lines
Replacement at Plant No. 2
GHD, Inc. 02/03/2021 $25,000 $65,749 $90,749 78%
FE19-11 Primary Clarifiers Nos. 6-31 Lighting and Alarm
Improvements at Plant No. 1
AECOM Technical Services, Inc. 09/21/2020 $226,685 $6,137 $232,822 75%
FE19-13 VFD Replacements at Seal Beach Pump Station AECOM Technical Services, Inc. 03/24/2021 $78,033 $0 $78,033 60%
FE20-01 Wastehauler Station Safety and Security
Improvements
AECOM Technical Services, Inc. 03/16/2021 $161,012 $16,247 $177,259 91%
FE20-02 Digester C, D, F, and G Mechanical Rehabilitation
at Plant No. 2
HDR Engineering, Inc. 03/02/2021 $188,212 $34,352 $222,564 85%
FE20-03 Return Activated Sludge Discharge Piping
Replacement at Activated Sludge Plant No. 1
GHD, Inc. 06/14/2021 $249,000 $0 $249,000 90%
FE20-04 Cengen Cooling Water Pipe Replacement at
Plant No. 2
Dudek 05/18/2021 $240,000 $60,000 $300,000 99%
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
29
Table 8 - Active Task Orders by Master Agreement
Agreement/Project Consultant Award
Date
Original Task
Order Value
Amendments Current Task
Order Value
% Spent
FE20-05 Plant Water Piping Replacement at Secondary
Clarifiers 1-26 at Plant No. 1
IDS Group, Inc. 06/22/2021 $186,626 $0 $186,626 77%
FE20-08 Olive Sub-Trunk Siphon Rehabilitation at Santa
Ana River
Dudek 06/10/2021 $240,000 $0 $240,000 93%
FE20-09 CenGen Smoke Detection Improvements at Plant
No. 1 and No. 2
IDS Group, Inc. 06/15/2021 $63,275 $0 $63,275 83%
FR1-0011 VFD Replacements at Plant No. 1 Black & Veatch Corporation 04/08/2021 $283,000 $17,000 $300,000 83%
FRC-0009 Bitter Point Trunk Sewer Repair at Bitter Point
Pump Station
GHD, Inc. 06/17/2021 $159,451 $0 $159,451 83%
Subtotal $2,979,821 $535,551 $3,515,372
2020 Master Agreements for On-Call Planning Studies
PS19-03 Laboratory Rehabilitation Feasibility Study Hazen and Sawyer 01/17/2023 $23,825 $0 $23,825 100%
PS20-09 Thickening & Dewatering Plant Water Study at
Plant No. 1
HDR Engineering, Inc. 04/21/2022 $219,670 $0 $219,670 78%
PS21-08 Pure Oxygen Activated Sludge Operations Study
at Plant No. 2
Hazen and Sawyer 09/22/2022 $241,791 $55,413 $297,204 100%
PS21-10 Integrated Nitrogen Management Hazen and Sawyer 10/19/2023 $247,000 $0 $247,000 18%
PS22-02 Onsite Oxygen Generation Feasibility Study at
Plant No. 2
Black & Veatch Corporation 02/13/2023 $393,374 $17,718 $411,092 48%
Subtotal $1,125,660 $73,131 $1,198,791
2021 Master Professional Design Service Agreements
FE21-08 Newhope-Placentia Sewer Manhole
Replacements
GHD, Inc. 02/28/2023 $235,820 $0 $235,820 89%
FE22-01 Platform Modifications for Process Areas at Plant
No. 1 and No. 2
ProjectLine Technical Services. Inc. 03/14/2023 $159,296 $0 $159,296 80%
FR1-0017 Trickling Filter Valve Replacement at Plant No. 1 Dudek 08/16/2022 $101,108 $0 $101,108 85%
FR1-0018 Dewatering Centrifuge Diverter Gate
Improvements at Plant No. 1
Dudek 08/16/2022 $140,000 $93,191 $233,191 78%
FR1-0023 Secondary Treatment Area Cable Replacement at
Plant No. 1
Brown and Caldwell 06/28/2024 $338,943 $0 $338,943 0%
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
30
Table 8 - Active Task Orders by Master Agreement
Agreement/Project Consultant Award
Date
Original Task
Order Value
Amendments Current Task
Order Value
% Spent
FR2-0023 Activated Sludge Clarifier Entry Improvements at
Plant No. 2
AECOM Technical Services, Inc. 01/13/2022 $120,030 $79,828 $199,858 62%
FR2-0027 Heavy Mechanics Group Office Space Upgrade
at Plant No. 2
ProjectLine Technical Services. Inc. 09/13/2022 $126,153 $0 $126,153 91%
FR2-0031 Activated Sludge System Scum Rerouting at
Plant No. 2
GHD, Inc. 06/14/2024 $369,479 $0 $369,479 0%
FRC-0010 Warner Avenue Vault Cover Improvements Kleinfelder, Inc. 11/16/2021 $205,000 $43,128 $248,128 86%
FRC-0014 Magnolia Sewer Manhole Abandonment at
Interstate-5
Brown and Caldwell 03/15/2023 $195,055 $0 $195,055 40%
FRC-0017 Valve Replacements and Wet Well Access
Improvements at Slater Pump Station
Dudek 06/14/2024 $281,000 $0 $281,000 0%
FRJ-0003 Interplant Gas Line Blow Off Vault Repairs Dudek 09/08/2022 $165,000 $55,091 $220,091 89%
J-120A Control Room Reconfiguration at Plant No.1 ProjectLine Technical Services. Inc. 12/04/2023 $255,036 $0 $255,036 52%
P1-142 Trickling Filter Media Replacement at Plant No. 1 Brown and Caldwell 05/21/2024 $397,030 $0 $397,030 0%
P2-127 Collections Yard Relocation and Warehouse
Demolition at Plant No. 2
ProjectLine Technical Services. Inc. 08/02/2022 $188,898 $121,517 $310,415 88%
SC19-06 EPSA Standby Power Generator Control
Upgrades at Plant No. 2
Spec Services, Inc. 11/03/2021 $241,153 $58,847 $300,000 73%
Subtotal $3,519,001 $451,602 $3,970,603
2024 Master Agreements for On-Call Planning Studies No agreements issued this quarter
Agreement for Design Installation, Implementation and Maintenance of a Process Control System
J-120 Process Control Systems Upgrades ABB, Inc. 07/28/2021 $11,818,480 ($14,679) $11,803,801 50% Subtotal $11,818,480 ($14,679) $11,803,801
Total $19,717,850 $1,045,605 $20,763,455
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
31
Table 9 - Planning Studies Status Report
Project
Number
Project Name Status Allocated
Budget
PS18-06 Go/No-Go Lights and Signage Active $495,000
PS19-03 Laboratory Rehabilitation Feasibility Study Active $450,000
PS20-02 Collection System Flow Level Monitoring Study Active $743,218
PS20-08 Euclid Trunk Sewer Hydraulic Modeling and Odor Control Analyses Active $500,000
PS20-09 Thickening & Dewatering Plant Water Study at Plant No. 1 Active $400,000
PS21-01 Exterior Lighting Study at Plant Nos. 1 and 2 Active $345,533
PS21-02 Public Announcement and Fire System at Plant Nos. 1 and 2 Active $500,000
PS21-04 Energy and Digester Gas Master Plan Active $1,785,000
PS21-05 CAD Design Manual Update for 3D Design Active $758,000
PS21-06 Urban Runoff Optimization Study Active $1,100,000
PS21-07 Process Simulation Model Development for Cen Gen Facilities Active $211,192
PS21-08 Pure Oxygen Activated Sludge Operations Study at Plant No. 2 Active $360,000
PS21-10 Integrated Nitrogen Management Active $372,000
PS22-02 Onsite Oxygen Generation Feasibility Study at Plant No. 2 Active $295,000
PS23-01 Fleet Facilities Improvements Study Active $350,000
PS23-02 Staff Parking Study at Plant No. 2 Active $163,000
PS23-03 2025 Outfall Initial Dilution Model Active $370,000
PS23-04 Digital Asset Management Study Active $630,000
PS23-05 Utility Water Planning Study at Plant Nos. 1 and 2 Active $1,100,000
PS23-06 Seismic Resilience Study at Plant No. 2 Active $946,000
Grand Total $11,873,943
Number of Chartered Projects 20
Board Approved Program Budget $28,652,000
Remaining Unallocated Budget $16,778,057
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
32
Table 10 - Research Program Status Report
Project
Number
Project Name Status Allocated
Budget
RE20-06 Co-Thickened Sludge Pump Trial at Plant No. 1 Active $160,000
RE21-01 Supercritical Water Oxidation Demonstration at Plant No. 1 Active $7,941,029
Grand Total $8,101,029
Number of Chartered Projects 2
Board Approved Program Budget $10,000,000
Remaining Unallocated Budget $1,898,971
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
33
Table 11 - Small Construction Projects Program Status Report
Project
Number
Project Name Status Allocated
Budget
FE18-06 CenGen Instrument Air Compressors Replacement at Plant No. 1 Active $1,150,000
FE18-13 Redhill Relief Sewer Relocation at State Route 55 Active $3,550,000
FE18-14 Plant Water Pipeline Replacement in Kinnison, Lindstrom, and Scott
Tunnels at Plant No. 2
Active $2,300,000
FE18-15 Plant Boiler System Relief at Plant No. 2 Active $675,000
FE19-01 Pump Station Portable Generator Connectors Active $2,570,000
FE19-02 Cengen Plant Water Pipe Replacement at Plant No. 1 Active $5,725,000
FE19-03 Trickling Filter Sludge and Scum Pumps Replacement at Plant No. 1 Active $3,200,000
FE19-04 Sunflower Pump Replacement at Plant No. 1 Active $4,300,000
FE19-06 EPSA Motor Cooling Improvements at Plant No. 2 Active $1,825,000
FE19-08 Secondary Treatment VFD Replacements at Plant No. 2 Active $2,900,000
FE19-10 Digesters C, D, F, G and I Gas Balance Lines Replacement at Plant No. 2 Active $176,000
FE19-11 Primary Clarifiers Nos. 6-31 Lighting and Alarm Improvements at Plant
No. 1
Active $1,250,000
FE19-12 Rebuild Shop Fume Extractor Installation at Plant No 1 Active $560,000
FE19-13 VFD Replacements at Seal Beach Pump Station Active $520,000
FE20-01 Wastehauler Station Safety and Security Improvements Active $2,923,000
FE20-02 Digester C, D, F, and G Mechanical Rehabilitation at Plant No. 2 Active $6,622,000
FE20-03 Return Activated Sludge Discharge Piping Replacement at Activated
Sludge Plant No. 1
Active $6,840,000
FE20-04 Cengen Cooling Water Pipe Replacement at Plant No. 2 Active $5,180,000
FE20-05 Plant Water Piping Replacement at Secondary Clarifiers 1-26 at Plant
No. 1
Active $1,545,000
FE20-08 Olive Sub-Trunk Siphon Rehabilitation at Santa Ana River Active $3,500,000
FE20-09 CenGen Smoke Detection Improvements at Plant No. 1 and No. 2 Active $950,000
FE21-01 Plasma Cutting Fume Extractor installation at Plant No. 1 Rebuild Shop Active $400,700
FE21-04 Thickening and Dewatering Facility Handrail Installation at Plant No. 1 Active $230,000
FE21-06 Chemical Dosing Station Installation at Westside Pump Station Active $560,000
FE21-07 Liquid Oxygen Tank A Replacement at Plant No. 2 Active $3,800,000
FE21-08 Newhope-Placentia Sewer Manhole Replacements Active $1,225,000
FE22-01 Platform Modifications for Process Areas at Plant No. 1 and No. 2 Active $1,300,000
FE22-02 Liquid Oxygen Tank B Replacement at Plant No. 2 Active $4,200,000
FE23-01 Digester Gas Compressor Dryer Replacements at Plant Nos. 1 and 2 Active $8,000,000
FE23-03 Wetwell Level Monitoring Upgrade at Collections Pump Stations Active $4,005,000
FE23-04 Truck Loading Scale Replacement at Plant No. 2 Active $916,000
FE23-08 Power Buildings 7 and 8 HVAC Replacement at Plant No. 1 Active $850,000
Grand Total $83,747,700
Number of Chartered Projects 32
Board Approved Program Budget $90,000,000
Remaining Unallocated Budget $6,252,300
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
34
Table 12 - Information Technology Capital Program Status Report
Project
Number
Project Name Status Allocated
Budget
IT19-05 IT P1 & P2 Data Refresh (IT19-05) Active $1,200,000
IT20-05 Client Management Modernization (ICE-69_IT20-05) 6520005 Active $99,000
IT20-08 Field Computer for Nerissa and Interface with LIMS(ICE-68_IT20-07)
6520008
Active $121,000
IT20-10 Digitize Quality Assurance Tracking Processes/TNI/ELAP Standards (ICE-
76_IT20-10) 6520010
Active $145,700
IT21-04 Databridge Scale Management Software (ICE - 84_IT21-04) Active $42,752
IT23-02 RMIS (Laserfische) Implementation - Phase 2 (ICE - 97_IT23-02) Active $204,624
IT23-03 Workforce Timecard Migration (ICE-98_IT23-03) Active $21,000
IT23-04 Evacuation Mustering & Visitor Management System (ICE -99_IT23-04) Active $176,000
Grand Total $2,010,076
Number of Chartered Projects 8
Board Approved Program Budget $10,000,000
Remaining Unallocated Budget $7,989,924
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2024
35
Table 13 - Operations & Maintenance Capital Program Status Report
Project
Number
Project Name Status Allocated
Budget
SC19-03 Return Activated Sludge Pump Station Elevator Rehabilitation at
Plant No. 2
Active $890,000
SC19-06 EPSA Standby Power Generator Control Upgrades at Plant No. 2 Active $4,800,000
SC20-02 Ocean Outfall Booster Station Elevator Rehabilitation Active $410,000
SC22-01 EPSA Electrical Building and Distribution Center H HVAC System
Replacement at Plant No. 2
Active $5,100,000
SC22-02 HVAC Replacement for Plant 2 Centrifuge Buillding, Operations
Building, and Bitter Point PS
Active $3,712,000
SC23-01 Electric Vehicle Charging Stations and Network Installation Active $391,000
SC23-02 Effluent Junction Box Security Fence Replacement at Plant No. 1 Active $130,000
SC23-03 Collection System Critical Assets Active $145,000
Grand Total $15,578,000
Number of Chartered Projects 8
Board Approved Program Budget $15,622,000
Remaining Unallocated Budget $44,000
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3694 Agenda Date:9/4/2024 Agenda Item No:4.
FROM:Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
CONTROL ROOM RECONFIGURATION AT PLANT NO. 1, CONTRACT NO. J-120A.1
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve Task Order No. 2 under the Master Services Agreement with ABB, Inc. to provide
services and furnish Operator Workstations for Control Room Reconfiguration at Plant No. 1,
Contract No. J-120A.1, as part of Process Control Systems Upgrades, Project No. J-120, for a
total amount not to exceed $356,623; and
B. Approve a contingency of $35,662 (10%).
BACKGROUND
The Control Room Reconfiguration at Plant No.1,Contract No.J-120A,will reconfigure the existing
Plant No.1 Operations Control Room at the Orange County Sanitation District (OC San)to
accommodate new workstations for the Distributed Control System to provide plant operations staff a
user-friendly,ergonomic workstation configuration.This includes the replacement of the existing
consoles,computers,and displays,as well as necessary infrastructure improvements to the existing
control room to support the design and functionality of the new workstations.This integration is only
feasible through the procurement and installation of the ABB Intelligent Operator Workplace
(EOWx3).
RELEVANT STANDARDS
·Ensure that investment proposals and decisions are based on clearly defined standards
·Ensure the public’s money is wisely spent
·Commitment to safety & reducing risk in all operations
PROBLEM
The existing control system furniture and configuration in the Plant No.1 Control Room is outdated
with a horse-shoe configuration and large displays on an adjacent wall.A new user-friendly,
collaborative,and ergonomic workstation configuration with computers,monitors,and large displays
is required to meet plant operation’s needs.
Orange County Sanitation District Printed on 8/28/2024Page 1 of 3
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File #:2024-3694 Agenda Date:9/4/2024 Agenda Item No:4.
PROPOSED SOLUTION
Approve Task Order No.2 for Control Room Reconfiguration at Plant No.1,Contract No.J-120A.1,
in accordance with the current SP-196 Master Service Agreement for the Design,Installation,
Implementation,and Maintenance of Process Control System (MSA Agreement),fully executed
between OC San and ABB,Inc.on July 28,2021.This Task Order will furnish and install the ABB
EOWx3 as a comprehensive solution that includes consoles,computers,smart keyboards,monitors,
and large displays.
TIMING CONCERNS
Delays in issuing the Task Order and placing the order for the ABB EOWx3 could impact the overall
project schedule and delay the timing of having the new control room operational.
RAMIFICATIONS OF NOT TAKING ACTION
Plant operations staff will need to continue to use the existing furniture and outdated workstation
configuration.
PRIOR COMMITTEE/BOARD ACTIONS
July 2021 -Approved Task Order No.1 under the Master Services Agreement with ABB Inc.to
provide services,software,and equipment for Process Control Systems Upgrades,Project No.J-
120, for an amount not to exceed $11,818,480; and approved a contingency of $1,181,848 (10%).
July 2021 -Approved Master Services Agreement with ABB Inc.for the design,installation,
implementation,and maintenance of a process control system;authorized staff to specify ABB Inc.as
the sole source provider for equipment,materials,software,and services for control systems on
current and future projects;ratified the addition of ABB Inc.to the list of pre-approved Original
Equipment Manufacturers for procurements under $100,000 for equipment,materials,software,and
services for control systems;and authorized the General Manager to approve and execute the 3-way
Escrow Intellectual Property Agreement (Exhibit “E”to the Master Services Agreement with ABB Inc.)
with Escrow Agent NCC Group Software Resilience (NA)LLC,at a cost not to exceed $100,000,in a
form approved by General Counsel, for escrow setup and validation.
ADDITIONAL INFORMATION
The J-120A consultant evaluated ABB,Inc.and other workstation furniture vendors and determined
that having ABB,Inc.provide their standard integrated configuration would provide the best overall
solution instead of trying to integrate the ABB,Inc.system with another furniture vendor.It was
confirmed that the solution provided by ABB,Inc.was competitively priced.OC San staff further
negotiated the pricing with ABB,Inc.and secured a $20,000 discount which is reflected in the
agreement amount.
Orange County Sanitation District Printed on 8/28/2024Page 2 of 3
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File #:2024-3694 Agenda Date:9/4/2024 Agenda Item No:4.
CEQA
The project is exempt from CEQA under the Class 1 categorical exemptions set forth in California
Code of Regulations Section 15301.A Notice of Exemption has been filed with the OC Clerk-
Recorder (July 2021).
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance.This item has been
budgeted (Budget FY 2024-25 and 2025-26,Section 8,Page 38,Process Control System Upgrades,
Project No. J-120) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Task Order No. 2
GR:lb
Orange County Sanitation District Printed on 8/28/2024Page 3 of 3
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Contract No. J-120A.1, Control Room Reconfiguration at Plant No.1 Task Order No. 2 Revision 071421
TASK ORDER NO. 2
Contract No. J-120A.1, Control Room Reconfiguration at Plant No.1
This Contract No. J-120A.1, Control Room Reconfiguration at Plant No.1 (Task Order No. 2), is made and entered into as of the date fully executed below, by and between the ORANGE COUNTY SANITATION DISTRICT (hereinafter referred to as “OC SAN”) and ABB, INC. (hereinafter referred to as "CONTRACTOR"). This Task Order No. 2 is entered into pursuant to the Agreement for the Design, Installation, Implementation, and Maintenance of a Process Control System, dated July 28, 2021, by and between OC SAN and CONTRACTOR for Project No. SP-196 (“Master Services Agreement”).
CONTRACTOR agrees to furnish the necessary products and services to accomplish the project elements outlined in the Scope of Work attached hereto as Attachment “A", and by this reference made a part of this Task Order No. 2.
The total compensation shall be in an amount not to exceed $356,622.08 and consistent with the Fee Proposal attached hereto as Attachment “B”, and by this reference made a part of this
Task Order No. 2. Costs for the work included in this Task Order No. 2 shall be invoiced separately from costs for work included in any other task orders issued to CONTRACTOR.
All terms and conditions of the Master Services Agreement shall remain in full force and effect. ORANGE COUNTY SANITATION DISTRICT ABB, INC.
__________________________ _________ __________________________ __________
Ryan P. Gallagher Date Signature Date Chair, Board of Directors
____________________________________
Printed Name & Title __________________________ __________
Kelly A. Lore Date Clerk of the Board __________________________ __________ Signature Date
__________________________ __________ ____________________________________
Kevin Work Date Printed Name & Title Purchasing & Contracts Manager
Attachments: Attachment A – Scope of Work Attachment B – Fee Proposal
ATTACHMENT “A”
SCOPE OF WORK
Attachment A – Scope of Work Contract No. J-120A.1
August 26, 2024 Page 1 of 5
Control Room Reconfiguration at Plant No. 1,
Contract No. J-120A.1 ATTACHMENT A – SCOPE OF WORK
Attachment A – Scope of Work Contract No. J-120A.1
August 26, 2024 Page 2 of 5
TABLE OF CONTENTS
I. SUMMARY .......................................................................................................................... 3
II. PROJECT SCHEDULE ....................................................................................................... 3
III. PROJECT IMPLEMENTATION ........................................................................................... 3
PHASE 4 – CONSTRUCTION ...................................................................................... 3 Task 4.1 – Project Management ........................................................................ 3 Task 4.2 – Procurement Services ...................................................................... 4 Task 4.3 – Installation and Integration Support .................................................. 4
IV. STAFF ASSISTANCE ......................................................................................................... 5
V. EXHIBITS ............................................................................................................................ 5
EXHIBIT 1 – SPECIFICATION SECTION 01701............................................... 5
Attachment A – Scope of Work Contract No. J-120A.1
August 26, 2024 Page 3 of 5
I. SUMMARY
Provide professional services for the procurement and installation of the ABB Intelligent
Operator Workplace (EOWx3). The professional services shall include the purchase of the products (see Attachment B, Fee Proposal for the list of the products), ocean freight, packing, and inland freight to Orange County Sanitation District (OC SAN), Plant No. 1, located at 10844
Ellis Avenue, Fountain Valley, CA, 92708, installation services, project management services, and product services. The services specified in this Scope of Work (SOW) shall be executed in accordance with the terms and conditions set forth in the current SP-196 Agreement for the Design, Installation, Implementation, and Maintenance of Process Control System, between OC SAN and ABB Inc., fully executed on August 24, 2021 (“Master Services Agreement”).
II. PROJECT SCHEDULE
ABB, Inc. (ABB) shall request the General Construction Contractor’s schedule from OC SAN to confirm that the ABB work plan aligns with the Contractor’s schedule. ABB shall ensure that the items listed in Attachment B, Fee Proposal are delivered to the OC SAN site prior to the General Construction Contractor’s mobilization. Assuming a lead time of 20 weeks from the time of the order, it is projected that the workstations will be on-site by March 2025. ABB is
expected to coordinate with the General Construction Contractor for the assembly and commissioning of the workstations in conjunction with the Contractor’s work.
III. PROJECT IMPLEMENTATION
All OC SAN projects are divided into six phases. ABB shall provide engineering services for Phase 4 Construction and Phase 5 Commissioning Services.
Phase 1 – Project Development – Not in this SOW Phase 2 – Preliminary Design – Not in this SOW Phase 3 – Final Design – Not in this SOW Phase 4 – Construction Phase 5 – Commissioning Services – Not in this SOW Phase 6 – Closeout – Not in this SOW
PHASE 4 – CONSTRUCTION
ABB shall furnish all products listed in Attachment B, Fee Proposal, and ensure that all components are correctly installed, fully integrated, and thoroughly verified, providing a seamless transition to operational use. ABB 800xA operator workstation software installation, and workstation configuration is not part of this SOW. This includes the following:
Task 4.1 – Project Management
ABB shall be responsible for the management of the Project and shall keep OC SAN apprised of the status of the Project.
ABB shall assume conducting six one-hour Project management meetings with OC SAN’s
Project Manager during installation and commissioning of EOWx3s. It is assumed that all the meetings will be attended virtually. These meetings shall be attended by OC SAN’s Project
Attachment A – Scope of Work Contract No. J-120A.1
August 26, 2024 Page 4 of 5
Manager and ABB’s Project Manager at a mutually agreeable time. The purpose of the meetings shall be to review the status of the Project scope, budget, and any issues which may
affect the completion of the Project.
ABB shall prepare and submit invoices to OC SAN no later than the second Wednesday of the month. As part of the summary section of the invoice, ABB shall include the following
information:
• Budget
• Current billing period invoicing
• Previous billing period “total invoiced to date”
• Budget amount remaining
• Current billing period “total percent invoice to date”
• Current billing period “total percent completed to date”
ABB shall also provide the percent budget spent for each Task.
ABB shall also provide a summary of progress and expenditures to date.
Project controls. This Project shall utilize PMWeb as the Project Control Management
System. ABB shall utilize this system for all aspects of the work for this Project as detailed in Exhibit 1.
Task 4.2 – Procurement Services
ABB shall supply all components, equipment, and accessories necessary for the full functionality of the products as detailed in Attachment B, Fee Proposal. ABB shall implement rigorous quality control measures throughout the manufacturing and delivery process to ensure all products are free from defects and perform as required. This includes pre-delivery inspections, testing, and certification as necessary. All products shall be properly packaged and labeled to prevent damage during transit and ensure easy identification upon arrival. Packaging must meet industry standards for the protection of electronic and mechanical components.
Task 4.3 – Installation and Integration Support
ABB shall be responsible for the complete installation and integration of all products listed in Attachment B, Fee Proposal, ensuring they are fully operational. ABB shall coordinate with OC
SAN field inspection and General Construction Contractor of the Project to integrate the EOWx3 systems with the existing infrastructure, ensuring optimal performance and functionality. A thorough verification and testing of the installed EOWx3 systems and ancillary equipment is required to ensure all system components operate correctly and efficiently. ABB shall provide maintenance personnel with the necessary knowledge and skills to perform
routine maintenance and troubleshooting. ABB shall supply documentation, including installation reports, test results, user manuals, maintenance guides, Certifications of Proper Installation (COPI) and Certification of Proper Operation (COPO). ABB shall also offer post-installation support, including troubleshooting assistance and warranty services.
Attachment A – Scope of Work Contract No. J-120A.1
August 26, 2024 Page 5 of 5
IV. STAFF ASSISTANCE
The OC SAN staff member or designee assigned to work with ABB on the construction
phase of this project is Giti Radvar at (714) 593-7248, e-mail to: gradvar@OCSan.gov.
V. EXHIBITS
EXHIBIT 1 – SPECIFICATION SECTION 01701
PROJECT CONTROL MANAGEMENT SYSTEM
01701-1
Section 01701
PROJECT CONTROL MANAGEMENT SYSTEM
PART 1 - GENERAL
1.1 SUMMARY
A.The Project shall utilize PMWeb as the Project Control Management System (PCMS)for Project communication, tracking, automation of key processes, and the overallmanagement of the Contract.
B.The PCMS is a cloud-based solution used to facilitate the electronic exchange ofinformation. The PCMS runs inside most internet browsers - see “PCMS OperatingRequirements” described herein. OC SAN will provide CONTRACTOR with user accountand web address. Internet access is required to use the PCMS.
C. Use the PCMS for all required documentation and correspondence with theENGINEER as described in article “System Use.”
1.2 SUBMITTALS
A.Submit list of personnel that will be utilizing the PCMS to the ENGINEER no later thanfive (5) days from the Notice to Proceed.
1.3 SYSTEM USE
A.Utilize the PCMS for the generation, transmission, and distribution of all ENGINEERand CONTRACTOR correspondence, deliverables, and processes associated with Projectelements including, but not limited to:
1. Submittals
2.Request for Information (RFI)
3.Change Management
4.Meeting Minutes
5. Non- Compliance Notices
B.Submittals shall be prepared in accordance with the General Requirements. PCMSshall be utilized for processing.
C.Existing PCMS forms shall be utilized to the maximum extent possible. If a form doesnot exist within the PCMS, the CONTRACTOR must include a form of its own or utilize oneprovided by the ENGINEER.
D.The file naming convention is defined in the General Requirements.
1.4 PCMS OPERATING REQUIREMENTS
A.In order to process correspondence via the PCMS as detailed herein, maintain theminimum requirements outlined in this article.
1. Internet service requirements are as follows:
a.Provide broadband internet access to Project staff utilizing the PCMS.
b.Document upload and download speeds depend on internet speed. A fastinternet service is highly recommended.
2.Provide the computer and networking hardware to access the PCMS.
B.Software requirements are as follows:
PROJECT CONTROL MANAGEMENT SYSTEM 01701-2
1. Modern internet browser maintained with current versions/security patches such as:
a. Internet Explorer (latest released version)
b. Mozilla Firefox (latest released version)
c. Google Chrome (latest released version)
d. iOS Safari (latest released version)
2. Microsoft Office 2016 or newer
3. Adobe Acrobat or BlueBeam Vu/Revu (latest version)
1.5 PCMS ACCESS AND LIMITATIONS
A. OC SAN shall maintain the PCMS and serve as the administrator for the duration of this Project.
B. OC SAN will provide up to five (5) PCMS license(s) for use on this Project only.
C. The ENGINEER will provide the CONTRACTOR with user access for approved personnel as needed for the duration of the Project. OC SAN shall control access to the
PCMS by assigning user profiles and login credentials.
1. ENGINEER will create user accounts for CONTRACTOR provided list of personnel that will be utilizing the PCMS.
2. Notify ENGINEER of any changes to personnel. Access modifications shall be
coordinated as needed throughout the Project.
3. Subcontractors and/or Suppliers shall not be provided access to the PCMS. Transmittal of information between the CONTRACTOR and its Subcontractors and/or Suppliers is not within the scope of the PCMS and shall be the responsibility of the
CONTRACTOR.
D. Routine maintenance of the PCMS system may be required during the Project. Access
to the PCMS system may be restricted or unavailable at these times and will be scheduled outside of typical working hours whenever possible.
E. Should PCMS become unavailable for an unanticipated period of time, the CONTRACTOR shall notify the ENGINEER accordingly. Upon ENGINEER’s direction,
correspondence shall proceed via email or other electronic means in accordance with the General Requirements until PCMS access is restored.
1.6 CONNECTIVITY PROBLEMS
A. The PCMS is a web-based environment and is therefore subject to the inherent speed and connectivity problems of the Internet. The CONTRACTOR is responsible for its own connectivity to the Internet. PCMS response time is dependent on the CONTRACTOR’s
equipment, including processor speed, Internet access speed, Internet traffic, etc.
B. OC SAN will not be liable for any delays associated with the utilization of the PCMS
including, but not limited to: slow response time, down time periods, connectivity problems, or loss of information.
1.7 CONTRACTOR’S RESPONSIBILITY
A. Provide personnel to support PCMS activities.
B. Responsible for the validity and accuracy of information placed within PCMS by CONTRACTOR personnel.
PROJECT CONTROL MANAGEMENT SYSTEM 01701-3
1. Users shall be proficient in the use of computers, including internet browsers, email programs, Microsoft Word, Microsoft Excel, and Adobe or Bluebeam Portable
Document Format (PDF) document distribution program.
2. PDF documents shall be created through electronic conversion rather than being optically scanned whenever possible.
3. PDF documents shall be searchable. Should electronic conversion not be possible,
optically scan at a resolution of 200 dots per inch and convert the scanned text using optical character recognition (OCR) capable software prior to uploading.
4. PDF document security restrictions shall be set to enable commenting so that ENGINEER’s comments can be added to the document using Adobe Reader or BlueBeam Vu/Revu.
5. When the PDF document exceeds five (5) pages, organize the document with
bookmarks. Similar to an outline, bookmarks provide for the electronic organization and navigation of PDF content. Bookmarks shall have logical descriptions for document organization. Headings such as “Section A” or “Chapter 1” without further description shall not be acceptable.
C. Responsible for the training of its personnel in the use of the PCMS (outside what is provided by the ENGINEER) and the other programs indicated above as needed.
1.8 TRAINING
A. The ENGINEER will provide a one-time training session of up to two (2) hours to train up to four (5) of the CONTRACTOR’s designated staff on general system requirements, procedures, and methods.
1. CONTRACTOR is responsible for training all other staff not included in ENGINEER’s session including any replacement personnel.
2. The ENGINEER will communicate the locations, date and time of training session. Training will occur within fourteen (14) days after the effective date of the Notice to Proceed (NTP).
B. CONTRACTOR shall be required to train their personnel on the principles and
operation of all other software utilized for this Contract.
1.9 COMMUNICATION PROCESS
A. Most Project communication will take place within the PCMS by creating and distributing documents directly within the system.
B. All PCMS related documents requiring formal signatures shall be digital, and all copies digitally distributed.
1. The PCMS conforms to the requirements set forth in California Government Code section 16.5 regarding digital signatures; therefore, digital signatures are in full force
and effect and are legally the same as a hand-written signature.
2. At least one PCMS account shall have the authority to approve Change Orders.
3. Take care not to share PCMS account passwords.
C. Official Project logs shall be maintained within PCMS.
1.10 AUTOMATED SYSTEM NOTIFICATION
A. Automated system notifications generated via PCMS (e.g. in-system notices, system generated email, or email with attachment) shall constitute a formal written notification in compliance with the Contract Documents.
PROJECT CONTROL MANAGEMENT SYSTEM 01701-4
PART 2 - PRODUCTS (NOT USED)
PART 3 - EXECUTION (NOT USED)
* * * * *
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3755 Agenda Date:9/4/2024 Agenda Item No:5.
FROM:Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
INSPECTION & CERTIFICATION OF OVERHEAD HOISTS & CRANES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A.Approve a General Services Contract to Trademark Hoist, Inc. for the Inspection and
Certification of Overhead Hoists and Cranes, per Specification No. S-2024-615BD, for a total
amount not to exceed $169,189 with four optional one-year renewal options; and
B.Approve an annual contingency of $16,919 (10%).
BACKGROUND
The Orange County Sanitation District (OC San)has 128 various hoists and cranes throughout Plant
Nos.1 and 2 and Pump Stations.These hoists and cranes are used for lifting and moving heavy
equipment for maintenance,repair,and replacement,ensuring the reliability and operation of OC San
processes and critical equipment.
RELEVANT STANDARDS
·24/7/365 treatment plant reliability
PROBLEM
The Occupational Safety and Health Administration (OSHA)requires an annual inspection for any
crane that is operated in the United States.Without quarterly and annual inspections to ensure
equipment is safe and operational,staff cannot operate these systems.Additionally,cranes require
load testing and repairs by certified technicians.The lack of proper routine inspection and
maintenance could lead to catastrophic and costly failures.
PROPOSED SOLUTION
Staff recommends approving a General Services Contract to Trademark Hoist,Inc.to provide OSHA
required routine inspection, maintenance, and repairs.
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File #:2024-3755 Agenda Date:9/4/2024 Agenda Item No:5.
TIMING CONCERNS
The timely approval of this contract will ensure continued periodic inspection and maintenance of the
crane assets throughout OC San facilities,meeting OSHA Title 8,Subchapter 7,Group 13
requirements.
RAMIFICATIONS OF NOT TAKING ACTION
Without routine inspections and maintenance required by OSHA,OC San’s 128 cranes and hoists
would be unavailable to staff resulting in the inability to repair OC San’s process equipment.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
OC San issued a Notice Inviting Bids on June 26,2024,for the Inspection and Certification of
Overhead Hoists and Cranes,per Specification No.S-2024-615BD.OC San received three bids on
July 25,2024.The bids were evaluated in accordance with OC San’s policies and procedures.
Summary information of the bids received is as follows:
Company Bid Amount
Trademark Hoist, Inc.$169,188.40
Konecranes $178,673.00
North American Crane $181,037.00
Based on these results,staff recommends approval of a General Services Contract to Trademark
Hoist, Inc.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance.This item has
been budgeted (Budget FY 2024-25 and 2025-25,Section 6,Page 108,Repair &Maintenance)and
the budget is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
09/04/2024 NTE $169,189 $16,919 (10%)
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File #:2024-3755 Agenda Date:9/4/2024 Agenda Item No:5.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·General Services Contract
RM/ls
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General Services Contract 1 of 10 Specification No. S-2024-615BD Revision 081823
GENERAL SERVICES CONTRACT Inspection & Certification of Overhead Hoists & Cranes Specification No. S-2024-615BD This GENERAL SERVICES CONTRACT (hereinafter referred to as “Contract”), is made and entered
into as of the date fully executed below, by and between Orange County Sanitation District (hereinafter referred to as “OC San”) and Trademark Hoist, Inc. (hereinafter referred to as “Contractor”), and collectively referred to herein as the “Parties.” R E C I T A L S WHEREAS, OC San desires to retain the services of Contractor for the inspection and certification of overhead hoists and cranes (“Services”) as described in Exhibit “A” attached hereto and incorporated herein by this reference; and WHEREAS, Contractor is qualified to perform the Services by virtue of experience, training, education, and expertise; and WHEREAS, OC San desires to engage Contractor to provide the Services; and
WHEREAS, OC San selected Contractor to provide the Services in accordance with OC San’s current Purchasing Ordinance; and
WHEREAS, on September 4, 2024, OC San’s Operations Committee, by minute order, authorized execution of this Contract.
NOW, THEREFORE, in consideration of the above recitals and the mutual promises and benefits specified below, the Parties agree as follows: 1. General. 1.1 This Contract and all exhibits hereto are made by OC San and the Contractor. 1.2 The following exhibits, in order of precedence, are incorporated by reference and made part of this Contract. Exhibit “A” – Scope of Work
Exhibit “B” – Bid Exhibit “C” – Determined Insurance Requirement Form Exhibit “D” – Contractor Safety Standards
Exhibit “E” – Human Resources Policies 1.3 In the event of any conflict or inconsistency between the provisions of this Contract and
any of the provisions of the exhibits hereto, the provisions in the Contract shall control and thereafter the provisions in the document highest in precedence shall be controlling. 1.4 Except as expressly provided otherwise, OC San accepts no liability for any expenses, losses, or actions incurred or undertaken by Contractor as a result of work performed in anticipation of acquisition of the Services by OC San. 1.5 Work Hours: All work shall be scheduled Monday through Thursday, between the hours of 6:30 a.m. and 4:00 p.m.
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1.6 Days: Shall mean calendar days, unless otherwise noted.
1.7 OC San holidays (non-working days) are as follows: New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.8 Work: Shall mean all work, labor, and materials necessary to provide the Services. 1.9 The provisions of this Contract may be amended or waived only by an amendment executed by authorized representatives of both Parties. 1.10 The various headings in this Contract are inserted for convenience only and shall not affect the meaning or interpretation of this Contract or any paragraph or provision hereof. 2. Scope of Work. 2.1 Contractor shall perform the Services identified in Exhibit “A” in accordance with generally accepted industry and professional standards.
2.2 Modifications to Scope of Work. OC San shall have the right to modify the Scope of Work at any time. All modifications must be made by an amendment signed by both Parties.
2.3 Familiarity with Work. By executing this Contract, Contractor warrants that: (a) it has investigated the work to be performed; and (b) it understands the facilities, difficulties, and restrictions of the work under this Contract. Should Contractor discover any latent
or unknown condition materially differing from those inherent in the work or as represented by OC San, it shall immediately inform OC San of this and shall not proceed, except at Contractor’s risk, until written instructions are received from OC San. 2.4 Performance. Time is of the essence in the performance of the provisions hereof. 3. Contract Term. 3.1 The Services shall be completed within three hundred sixty-five (365) calendar days from the effective date of the Notice to Proceed. 3.2 Renewals. At its sole discretion, OC San may exercise the option to renew this Contract for up to four (4) one-year periods. This Contract may be renewed by an OC San
Purchase Order. OC San shall have no obligation to renew the Contract nor to give a reason if it elects not to renew it. 3.3 Extensions. The term of this Contract may be extended only by an amendment signed by both Parties. 4. Compensation. 4.1 As compensation for the Services provided under this Contract, OC San shall pay Contractor a total amount not to exceed One Hundred Sixty-Nine Thousand One Hundred Eighty-Eight Dollars and Forty Cents ($169,188.40).
4.2 Contractor shall provide OC San with all required premiums and/or overtime work at no charge beyond the amount specified above.
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5. Payments and Invoicing.
5.1 OC San shall pay itemized invoices for work completed in accordance with Exhibit “A” thirty (30) days from receipt of the invoice and after approval by OC San’s Project Manager or designee. OC San shall be the determining party, in its sole discretion, as to
whether the Services have been satisfactorily completed. 5.2 Contractor shall submit its invoices to OC San Accounts Payable by electronic mail to APStaff@OCSan.gov. In the subject line include “INVOICE” and the Purchase Order Number. 6. California Department of Industrial Relations Registration and Record of Wages. 6.1 To the extent Contractor’s employees and/or its subcontractors perform work related to this Contract for which Prevailing Wage Determinations have been issued by the California Department of Industrial Relations (DIR) as more specifically defined under Labor Code section 1720 et seq., prevailing wages are required to be paid for applicable work under this Contract. It is Contractor’s responsibility to interpret and implement any prevailing wage requirements and Contractor agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws.
6.2 Contractor and its subcontractors shall comply with the registration requirements of Labor Code section 1725.5. Pursuant to Labor Code section 1771.4(a)(1), the work is subject
to compliance monitoring and enforcement by the California Department of Industrial Relations (DIR).
6.3 Pursuant to Labor Code section 1773.2, a copy of the prevailing rate of per diem wages is available upon request at OC San’s principal office. The prevailing rate of per diem wages may also be found at the DIR website for prevailing wage determinations at http://www.dir.ca.gov/DLSR/PWD. 6.4 Contractor and its subcontractors shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulations section 16461(e). Pursuant to Labor Code sections 1773.2 and 1771.4(a)(2), Contractor shall post a copy of the prevailing rate of per diem wages at the job site.
6.5 Contractor and its subcontractors shall maintain accurate payroll records and shall comply with all the provisions of Labor Code section 1776. Contractor and its subcontractors shall submit payroll records to the Labor Commissioner pursuant to Labor
Code section 1771.4(a)(3). Pursuant to Labor Code section 1776, the Contractor and its subcontractors shall furnish a copy of all certified payroll records to OC San and/or the general public upon request, provided the public request is made through OC San, the
Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement of the Department of Industrial Relations. Pursuant to Labor Code section 1776(h), penalties for non-compliance with a request for payroll records may be deducted from progress payments. 6.5.1 As a condition to receiving payments, Contractor agrees to present to OC San, along with any request for payment, all applicable and necessary certified payrolls and other required documents for the period covering such payment request. Pursuant to Title 8, California Code of Regulations section 16463, OC San shall withhold any portion of a payment, up to and including the entire payment amount,
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until certified payroll forms and any other required documents are properly submitted. In the event certified payroll forms do not comply with the
requirements of Labor Code section 1776, OC San may continue to withhold sufficient funds to cover estimated wages and penalties under the Contract.
6.6 The Contractor and its subcontractors shall comply with Labor Code section 1774 and section 1775. Pursuant to Labor Code section 1775, the Contractor and any of its subcontractors shall forfeit to OC San a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any work. 6.6.1 In addition to the penalty and pursuant to Labor Code section 1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the Contractor or its
subcontractor. 6.7 Contractor and its subcontractors shall comply with Labor Code sections 1810 through
1815. Contractor and its subcontractors shall restrict working hours to eight (8) hours per day and forty (40) hours per week, except that work performed in excess of those limits shall be permitted upon compensation for all excess hours worked at not less than one
and one-half (1.5) times the basic rate of pay, as provided in Labor Code section 1815. The Contractor shall forfeit, as a penalty to OC San, twenty-five dollars ($25) per worker per calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of Labor Code sections 1810 through 1815. 6.8 Contractor and its subcontractors shall comply with Labor Code sections 1777.5, 1777.6, and 1777.7 concerning the employment of apprentices by Contractor or any subcontractor. 6.9 Contractor shall include, at a minimum, a copy of the following provisions in any contract
it enters into with any subcontractor: Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860, and 1861.
6.10 Pursuant to Labor Code sections 1860 and 3700, the Contractor and its subcontractors will be required to secure the payment of compensation to employees. Pursuant to Labor Code section 1861, Contractor, by accepting this contract, certifies that:
“I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” Contractor shall ensure that all its contracts with its subcontractors provide the provision above.
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7. Damage to OC San’s Property. Any of OC San’s property damaged by Contractor, any subcontractor, or by the personnel of either will be subject to repair or replacement by
Contractor at no cost to OC San. 8. Freight (F.O.B. Destination). Contractor assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract. 9. Audit Rights. Contractor agrees that, during the term of this Contract and for a period of three (3) years after its expiration or termination, OC San shall have access to and the right to examine any directly pertinent books, documents, and records of Contractor relating to the invoices submitted by Contractor pursuant to this Contract. 10. Contractor Safety Standards and Human Resources Policies. OC San requires Contractor and its subcontractor(s) to follow and ensure their employees follow all Federal, State, and local regulations as well as the Contractor Safety Standards while working at OC San locations. If, during the course of the Contract, it is discovered that the Contractor Safety Standards do not comply with Federal, State, or local regulations, the Contractor is required to follow the most stringent regulatory requirement at no additional cost to OC San. Contractor, its
subcontractors, and all of their employees shall adhere to the safety requirements in Exhibit “A,” all applicable Contractor Safety Standards in Exhibit “D,” and the Human Resources Policies in Exhibit “E.” 11. Insurance. Contractor and all its subcontractors shall purchase and maintain, throughout the term of this Contract and any periods of warranty or extensions, insurance in amounts equal
to the requirements set forth in the signed Exhibit “C” – Determined Insurance Requirement Form. Contractor shall not commence work under this Contract until all required insurance is obtained in a form acceptable to OC San, nor shall Contractor allow any subcontractor to commence service pursuant to a subcontract until all insurance required of the subcontractor has been obtained. Failure to obtain and maintain the required insurance coverage shall result in termination of this Contract. 12. Bonds. (Not Used)
13. Indemnification and Hold Harmless Provision. Contractor shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or may be caused by Contractor’s Services under this Contract, or by its
subcontractor(s), or by anyone directly or indirectly employed by Contractor, and whether such damage or injury shall accrue or be discovered before or after the termination of the Contract. Except as to the sole active negligence of or willful misconduct of OC San, Contractor shall
indemnify, protect, defend, and hold harmless OC San, its elected and appointed officials, officers, agents, and employees from and against any and all claims, liabilities, damages, or expenses of any nature, including attorneys’ fees: (a) for injury to or death of any person, or
damage to property, or interference with the use of property arising out of or in connection with Contractor’s performance under the Contract, and/or (b) on account of use of any copyrighted or uncopyrighted material, composition, or process; or any patented or unpatented invention, article, or appliance furnished or used under the Contract, and/or (c) on account of any goods and services provided under this Contract. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or passive, on the part of Contractor or anyone employed by or working under Contractor. To the maximum extent permitted by law, Contractor’s duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless; or which involve claims or
General Services Contract 6 of 10 Specification No. S-2024-615BD Revision 081823
allegations that any of the parties to be defended were actively, passively, or concurrently negligent; or which otherwise assert that the parties to be defended are responsible, in whole
or in part, for any loss, damage, or injury. Contractor agrees to provide this defense immediately upon written notice from OC San, and with well qualified, adequately insured, and experienced legal counsel acceptable to OC San. This section shall survive the expiration or
early termination of the Contract. 14. Independent Contractor. The relationship between the Parties hereto is that of an independent contractor and nothing herein shall be deemed to make Contractor an OC San employee. During the performance of this Contract, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as OC San’s officers, employees, or agents. Contractor and its officers, employees, and agents shall obtain no rights to any benefits which accrue to OC San’s employees. 15. Subcontracting and Assignment. Contractor shall not delegate any duties nor assign any rights under this Contract without the prior written consent of OC San. Any such attempted delegation or assignment shall be void. 16. Disclosure. Contractor agrees not to disclose, to any third party, data or information
generated from this Contract without the prior written consent from OC San. 17. Non-Liability of OC San Officers and Employees. No officer or employee of OC San shall
be personally liable to Contractor, or any successor-in-interest, in the event of any default or breach by OC San, or for any amount which may become due to Contractor or to its successor, or for breach of any obligation under the terms of this Contract.
18. Third-Party Rights. Nothing in this Contract shall be construed to give any rights or benefits to anyone other than OC San and Contractor. 19. Applicable Laws and Regulations. Contractor shall comply with all applicable Federal, State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold OC San harmless from any and all damages and liabilities assessed against OC San as a result of Contractor’s noncompliance therewith. Any provision required by law to be included herein shall be deemed included as a part of this Contract whether or not specifically included or referenced.
20. Licenses, Permits, Ordinances, and Regulations. Contractor represents and warrants to OC San that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to provide the Services. Any and all fees required by Federal,
State, County, City, and/or municipal laws, codes, and/or tariffs that pertain to the work performed under this Contract will be paid by Contractor. 21. Regulatory Requirements. Contractor shall perform all work under this Contract in strict conformance with applicable Federal, State, and local regulatory requirements including, but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, 23, and Water Codes Division 2. 22. Environmental Compliance. Contractor shall, at its own cost and expense, comply with all
Federal, State, and local environmental laws, regulations, and policies which apply to the Contractor, its subcontractors, and the Services, including, but not limited to, all applicable Federal, State, and local air pollution control laws and regulations.
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23. South Coast Air Quality Management District’s Requirements. It is Contractor’s responsibility to ensure that all equipment furnished and installed be in accordance with the
latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All Contract work practices, which may have associated emissions such as sandblasting, open field spray painting, or demolition of asbestos containing components or structures shall
comply with the appropriate rules and regulations of SCAQMD. 24. Warranties. In addition to the warranties stated in Exhibit “A”, the following shall apply: 24.1 Contractor’s Warranty (Guarantee): If within a one (1) year period of completion of all work specified in Exhibit “A”, OC San informs Contractor that any portion of the Services
provided fails to meet the standards required under this Contract, Contractor shall, within the time agreed to by OC San and Contractor, take all such actions as are necessary to correct or complete the noted deficiency(ies) at Contractor's sole expense.
25. Dispute Resolution. 25.1 In the event of a dispute as to the construction or interpretation of this Contract, or any
rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County (“JAMS”), or any similar organization or entity conducting an alternate dispute resolution process.
25.2 In the event the Parties are unable to timely resolve the dispute through mediation, the issues in dispute shall be submitted to arbitration pursuant to Code of Civil Procedure, Part 3, Title 9, sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of agreement, each party shall select an arbitrator, and those two (2) arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to Code of Civil Procedure section 1283.05. The
arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator’s decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 26. Liquidated Damages. (Not Used) 27. Remedies. In addition to other remedies available in law or equity, if the Contractor fails to make delivery of the goods and Services or repudiates its obligations under this Contract, or if OC San rejects the goods or Services or revokes acceptance of the goods and Services, OC San may (a) cancel the Contract; (b) recover whatever amount of the purchase price OC San has paid, and/or (c) “cover” by purchasing, or contracting to purchase, substitute goods and Services for those due from Contractor. In the event OC San elects to “cover” as described in (c), OC San shall be entitled to recover from Contractor as damages the difference between the cost of the substitute goods and Services and the Contract price, together with any
incidental or consequential damages. 28. Force Majeure. Neither party shall be liable for delays caused by accident, flood, acts of God,
fire, labor trouble, war, acts of government, or any other cause beyond its control, but the
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affected party shall use reasonable efforts to minimize the extent of the delay. Work affected by a force majeure condition may be rescheduled by mutual consent of the Parties.
29. Termination. 29.1 OC San reserves the right to terminate this Contract for its convenience, with or without
cause, in whole or in part, at any time, by written notice from OC San. Upon receipt of a termination notice, Contractor shall immediately discontinue all work under this Contract (unless the notice directs otherwise). OC San shall thereafter, within thirty (30) days, pay Contractor for work performed (cost and fee) through the date of termination. Contractor expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Contract. Such notice of termination shall terminate this Contract and release OC San from any further fee, cost, or claim hereunder by Contractor other than for work performed through the date of termination. 29.2 OC San reserves the right to terminate this Contract immediately upon OC San’s determination that Contractor is not complying with the Scope of Work requirements, if the level of service is inadequate, or for any other default of this Contract. 29.3 OC San may also immediately terminate this Contract for default, in whole or in part, by
written notice to Contractor:
if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or
if Contractor sells its business; or
if Contractor breaches any of the terms of this Contract; or
if the total amount of compensation exceeds the amount authorized under this Contract. 29.4 All OC San’s property in the possession or control of Contractor shall be returned by Contractor to OC San on demand or at the expiration or early termination of this Contract, whichever occurs first. 30. Attorney’s Fees. If any action at law or in equity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney’s fees, costs, and necessary disbursements in addition to any other relief to which the prevailing party may be entitled.
31. Waiver. The waiver by either party of any breach or violation of, or default under, any provision of this Contract shall not be deemed a continuing waiver by such party of any other provision
or of any subsequent breach or violation of this Contract or default thereunder. Any breach by Contractor to which OC San does not object shall not operate as a waiver of OC San’s rights to seek remedies available to it for any subsequent breach.
32. Severability. If any section, subsection, or provision of this Contract; or any agreement or instrument contemplated hereby; or the application of such section, subsection, or provision is held invalid, the remainder of this Contract or instrument in the application of such section, subsection, or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially
frustrate the expectations of the Parties. 33. Survival. The provisions of this Contract dealing with payment, warranty, indemnity, and forum for enforcement shall survive expiration or early termination of this Contract.
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34. Governing Law. This Contract shall be governed by and interpreted under the laws of the
State of California and the Parties submit to jurisdiction in the County of Orange in the event any action is brought in connection with this Contract or the performance thereof. 35. Notices. 35.1 All notices under this Contract must be in writing. Written notice shall be delivered by personal service, by electronic telecommunication, or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Rejection or other refusal to accept or the inability to deliver because of changed address for which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand, or request sent. All notices shall be effective when first received at the following addresses: OC San: Jackie Lagade Purchasing Supervisor Orange County Sanitation District
18480 Bandilier Circle Fountain Valley, CA 92708 jlagade@ocsan.gov
Contractor: Mike Mendoza
President Trademark Hoist, Inc. 1369 Ridgeway Street Pomona, CA 91768 MikeM@trademark-hoist.com 35.2 Each party shall provide the other party written notice of any change in address as soon as practicable. 36. Read and Understood. By signing this Contract, Contractor represents that it has read and understood the terms and conditions of the Contract.
37. Authority to Execute. The persons executing this Contract on behalf of the Parties warrant that they are duly authorized to execute this Contract and that by executing this Contract, the
Parties are formally bound. 38. Entire Agreement. This Contract constitutes the entire agreement of the Parties and
supersedes all prior written or oral communications and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof.
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IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Contract to be signed by their duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: _________________ By: Pat Burns Chair, Operations Committee
Dated: _________________ By: Kelly A. Lore Clerk of the Board
Dated: _________________ By: Kevin Work Purchasing & Contracts Manager
TRADEMARK HOIST, INC.
Dated: _________________ By:
Print Name and Title of Officer
IG
EXHIBIT A Specification No. S-2024-615BD
EXHIBIT A SCOPE OF WORK For Inspection & Certification of Overhead Hoists & Cranes
EXHIBIT A Page 1 of 6 Specification No. S-2024-615BD
EXHIBIT A SCOPE OF WORK INSPECTION & CERTIFICATION OF OVERHEAD HOISTS & CRANES SPECIFICATION NO. S-2024-615BD
1 Purpose
This Scope of Work (SOW) describes the inspections and certifications required by the State of California for the Orange County Sanitation District’s (OC San’s) various hoists and cranes. OC San’s hoists and cranes are located within Reclamation Plant 1 (Plant 1), Treatment Plant 2 (Plant 2), and at eleven (11) remote Pump Stations throughout Orange County.
2 Description
The Contractor shall inspect and certify the equipment listed in the attached Crane List (Appendix A). This inspection and certification must strictly adhere to the requirements outlined in Title 8 of the California OSHA regulations.
The specific requirements for each type of equipment are provided below. However, the listed requirements are not intended to be an exhaustive list of all OSHA-required inspections. The inspection program shall be based on the applicable sections of
CAL-OSHA, ANSI B30.2, B30.11, B30.16, B30.17, and B30.5. The Contractor is responsible for ensuring that all tasks necessary for certification are completed even if they are not explicitly listed below.
2.1 Quarterly Inspection & Maintenance of Overhead Hoists & Cranes
The routine, quarterly maintenance, and inspection of the overhead hoist and
cranes will include, but will not be limited to the following, per Section 5031, Article 100, Title 8 of the California OSHA:
2.1.1 Lubricate machine elements and accessories according to the manufacturer’s specifications.
2.1.2 Inspect all equipment’s lube, oil, and reservoir levels and add oil or lubricant as required.
2.1.3 Visually inspect cables, sheaves, and drums for wear, proper condition, and lubrication.
2.1.4 Inspect load blocks and hooks for distortion and excessive wear.
2.1.5 Inspect hoist, trolley frames, catwalks, and handrails for loose bolts, broken parts, misalignment, and broken welds.
2.1.6 Open control boxes and check all contacts for wear and adjust as required.
2.1.7 Inspect safety equipment and accessories (e.g., limit switches) for
proper operation and adjust as required.
2.1.8 Inspect motors, couplings, and external wiring for wear and deterioration.
2.1.9 Inspect accessory equipment for general condition.
2.1.10 Inspect end stops, rail sweeps, drop lugs and shock absorbing bumpers.
EXHIBIT A Page 2 of 6 Specification No. S-2024-615BD
2.1.11 Visually inspect control functions on variable and/or single speed cranes (push buttons and contactors) for smoothness of travel.
2.1.12 Inspect for oil leaks and other mechanical irregularities.
2.1.13 Inspect motor brakes and adjust as needed. Test all brakes for possible wear of brake linings, brake shoes, and discs.
2.1.14 Inspect collector shoes, brushes, or wheels for arcing and/or wear.
2.1.15 Provide OC San with a report in accordance with Section 4 (Record Keeping).
2.1.16 Provide OC San with proper CAL-OSHA documentation (forms) signed by Contractor’s service technicians complying with “Article No. 100, Section 5031 of Title 8 of the California OSHA.
2.2 Annual Inspection & Certification of Overhead Hoists & Cranes
Annual inspection and certification of overhead hoists and cranes will be conducted in accordance with Article 100, Section 5031 of Title 8 of the California OSHA regulations. The annual testing and inspection will be combined with the quarterly inspection and maintenance tasks. This means that the activities described in Section 2.1 of this SOW will be performed simultaneously with the testing tasks outlined below.
2.2.1 Conduct a complete visual and operational inspection of the entire lifting device to assure the unit’s structural integrity and compliance with all applicable CAL-OSHA Title 8 Regulations.
2.2.2 Inspection shall include items such as rope, hooks, bridge, trolley hoist mechanism, placards, controls, frequent inspection reports, etc.
2.2.3 Crane hooks with cracks or deformation of throat opening more than fifteen (15) percent in excess of normal opening or more than ten (10) degrees twist from plane of unbent hook shall be removed from service.
2.2.4 Ropes shall be inspected for proper lubrication, excessive wear, broken strands, and proper reeving.
2.2.5 Lube and oil to be changed on an annual basis.
2.2.6 Each accessible, critical weld will be examined visually with the assistance of nondestructive methods of magnetic particle and/or dye penetrant inspection. The locations of the welds tested will be noted, and the results of the test recorded for record retention.
2.2.7 Each accessible, critical pin will be ultrasonically inspected whole the pin is in place to detect possible flaws such as cracks. The locations of the pins tested will be noted, and the results of the
test recorded for record retention.
2.2.8 Provide OC San with a report in accordance with Section 4 (Record Keeping).
EXHIBIT A Page 3 of 6 Specification No. S-2024-615BD
2.2.9 Provide OC San with proper CAL-OSHA certificates (forms) signed by Contractor’s service technicians complying with Article
No. 100, Section 5031 of Title 8 of the California OSHA regulations.
2.3 Quadrennial Proof Load Testing of Overhead Hoists and Cranes
To be completed every four (4) years. OC San is required to have Quadrennial Proof Load Testing completed in addition to the annual inspection performed on various overhead hoists and cranes listed in Appendix A.
This Quadrennial Proof Load Testing and inspection must comply with Article 99, Section 5022 of Title 8 of the California OSHA regulations. The Quadrennial Proof Load Testing will be carried out simultaneously with the annual inspection and certification tasks outlined in Section 2.2.
2.3.1 A load test will be conducted on all units and will consist of no less than 100% and no more than 125%.
2.3.2 During testing, the crane components will be checked for any abnormalities, drift, and other structural deficiencies in accordance with CAL-OSHA Title 8 regulations.
2.3.3 Inspection of the entire lifting device to assure the unit’s structural
integrity and compliance with all applicable CAL-OSHA Title 8 regulations.
2.3.4 Provide OC San with a report in accordance with Section 4
(Record Keeping).
2.3.5 Provide OC San with proper CAL-OSHA documentation (forms) signed by Service Provider’s service technicians complying with
Article No. 99, Section 5025 of Title 8 of the California OSHA regulations.
2.4 One Time Proof Load Testing of Overhead Hoists and Cranes
The Contractor shall provide a one-time inspection and proof load testing for the cranes listed in Appendix A. This requirement applies to cranes with capacities greater than one (1) ton up to and including three (3) tons. The inspection and testing must be conducted in accordance with Article 99, Section 5022 of Title 8 of the California OSHA regulations.
2.4.1 A load test will be conducted on all units and will consist of no less than 100% and no more than 125%.
2.4.2 During the test, the crane components will be checked for any abnormalities, drift, and other structural deficiencies in accordance with all applicable CAL-OSHA Title 8 Regulations.
2.4.3 Inspection of the entire lifting device to assure the unit’s structural integrity and compliance with all applicable CAL-OSHA Title 8 Regulations.
2.4.4 Furnish OC San with a report in accordance with Section 4 (Record Keeping).
EXHIBIT A Page 4 of 6 Specification No. S-2024-615BD
2.4.5 Furnish OC San with proper CAL-OSHA documentation (forms) signed by Contractor’s service technicians complying with Article
No. 99, Section 5025 of Title 8 of the California OSHA regulations.
2.5 Corrective Maintenance of Overhead Hoists and Cranes
The Contractor shall provide timely corrective maintenance for overhead hoists and cranes to ensure they pass the next quarterly or annual inspection. Any necessary corrective actions identified must be completed within the same quarter. The Contractor shall provide quotes that include a summary of the problem, the proposed solution, labor hours, labor rates, and the cost of parts required for repairs. Additionally, the Contractor must provide photographs to OC San, documenting the before and after conditions of the cranes. These photographs should detail the problems identified and the corrections made to the assets.
3 Contractor’s Requirements & Responsibilities
3.1 Contractor must provide proof of licensure and certification in C61-D21 Machinery and Pumps.
3.2 All inspections will be performed by an inspector currently listed in the Contractor's Certification License in accordance with Section 5021 of Title 8 of
the CAL-OSHA regulations. A competent inspector will be one who has mechanical, electrical, and hydraulic experience with such aerial lift equipment, and is trained in nondestructive examination. Inspectors will have a minimum of
three (3) years CAL-OSHA experience in each specified equipment type.
3.3 Whenever it is considered necessary by OC San, and whenever it is practical or
advisable to avoid disassembly of equipment, removal of pins, etc., examination of structure or parts by electronic, ultrasonic, or other nondestructive methods may be used. Such testing shall be carried out by persons trained and
accredited in nondestructive testing.
3.4 Current calibration and certification for all test equipment used for testing shall be
provided with each test/inspection report.
3.5 When designing or installing a new crane, the Contractor shall be able to provide certified Professional Engineer with a minimum of three (3) years’ experience in lift equipment.
3.6 The Contractor shall provide all weights necessary to complete all testing and have the means to move the weights to all sites and utilize certified test weights
for load testing.
3.7 Respond to all emergency calls and provide technician support within 24 hours.
3.8 Have the capability to send multiple technicians to perform inspections, repairs, and required testing within the timeframe outlined in this SOW.
3.9 Have a licensed engineering staff available to the Repair and Warranty facility.
3.10 All technicians must be properly licensed and Cal-OSHA certified.
3.11 Applicable technicians must be trained in forklift and boom/scissor lift operation.
EXHIBIT A Page 5 of 6 Specification No. S-2024-615BD
3.12 All lift equipment to be supplied by the crane company.
3.13 All maintenance records provided for both 90-day and annual certification must
come from a computer-generated reporting program.
3.14 If welding services are required, the Contractor will provide a Certified Weld Inspector (CWI) or Metallurgist who can perform inspections according to
American Welding Society (AWS) standards, and an AWS Certified Welder to perform the necessary welding work.
3.15 Contractor must be a licensed Operator Training Facility and approved by Cal-OSHA.
4 Record Keeping
The Contractor shall notify OC San upon arriving at and departing from OC San facilities whenever certifications, inspections, and testing are taking place.
After completing each certification, inspection, and/or testing, and before leaving OC San premises, the Contractor will provide a list of all units that were inspected and/or tested. Upon request, the Contractor shall fully interpret and analyze the results with OC San's appointed representative.
The Contractor shall maintain comprehensive files and records for each piece of equipment, in compliance with Section 5033 of Title 8 of the California OSHA regulations.
Within two (2) weeks of completing work at each facility (Plant 1, Plant 2) and the pump
stations (covering the entire listed route), the Contractor shall submit a detailed written report documenting all inspected and/or tested units.
5 Staff Assistance
An OC San staff member will be assigned to work with the Contractor for this Contract.
6 Corrective / Repair Work Activities
6.1 During an inspection, if additional corrective / repair work is recommended and
OC San staff agrees, the Contractor must be able to provide a quotation for the recommended corrections / repair(s) to the designated OC San Representative. The quotation must include an itemized list (if applicable) of the following:
• Parts
• Labor
• Additional Fees (If Applicable)
• Freight (FOB Destination)
• Tax 6.2 The designated OC San Representative will review the quotation, and if accepted, OC San will move forward with the recommended correction(s) / repair(s) in accordance with established procurement guidelines.
OC San reserves the right to competitively bid all corrective / repair work recommended by the Contractor. OC San reserves the right to obtain additional
bids based on the repair recommendations and will issue a separate purchase order in accordance with established procurement guidelines.
EXHIBIT A Page 6 of 6 Specification No. S-2024-615BD
7 Service Locations
Listed below are the service locations of Plant 1, Plant 2, and eleven (11) remote Pump
Stations.
Plant/Pump Station Location
Plant 1 10844 Ellis Ave, Fountain Valley
Plant 2 22212 Brookhurst St. Huntington Beach
A Street 810 E. Balboa, Newport Beach
Bitter Point 5904 W. Coast Hwy, Newport Beach
Crystal Cove 7423 N. Coast Hwy, Laguna Beach
15th Street 1514 W. Balboa, Newport Beach
Rocky Point 1800 W. Coast Hwy, Newport Beach
Seal Beach 13979 Seal Beach Blvd, Seal Beach
Slater 7202 Slater Ave, Huntington Beach
Westside 3112 Yellowtail, Los Alamitos
Yorba Linda 2600 Yorba Linda Ave, Fullerton
SARI station 120 1/2 Gypsum Canyon Rd, Anaheim
Main Street 1499 Main St., Irvine
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3756 Agenda Date:9/4/2024 Agenda Item No:6.
FROM:Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
AGREEMENT FOR THE PURCHASE OF LIQUID CATIONIC POLYMER,SPECIFICATION NO.
SSJ#2808
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Chemical Supplier Agreement for the Purchase of Liquid Cationic Polymer,
Specification No. SSJ#2808 with Polydyne, Inc. for a period of one (1) year beginning
February 1, 2025, through January 31, 2026; with up to four (4) one-year optional renewal
periods; for a total unit price of $3.873 per active pound delivered plus applicable sales tax;
and
B. Approve an annual unit price contingency increase of 3%.
BACKGROUND
Cationic polymer is used as a thickening agent in several Orange County Sanitation District (OC San)
processes.It is blended into primary sludge and secondary waste activated sludge (WAS)for the
thickening centrifuges at Plant No.1.It is used to thicken WAS and Waste Secondary Sludge for the
Dissolved Air Flotation Thickeners at Plant No.2.Cationic polymer is also used to dewater
anaerobically digested sludge in dewatering centrifuges at Plant Nos. 1 and 2.
RELEVANT STANDARDS
·Use all practical and effective means for resource recovery
·Comply with regulatory requirements
PROBLEM
The current contract will end on January 31, 2025, with no renewals remaining.
PROPOSED SOLUTION
Staff recommends the Board of Directors approve a Chemical Supplier Agreement with Polydyne,
Inc. for the purchase of cationic polymer with an annual unit price contingency increase.
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File #:2024-3756 Agenda Date:9/4/2024 Agenda Item No:6.
TIMING CONCERNS
The current contract expires on January 31, 2025.
RAMIFICATIONS OF NOT TAKING ACTION
A shortage of cationic polymer would impact OC San's ability to effectively operate the thickening and
dewatering processes at both plants.The lack of cationic polymer would reduce the digester
operating volumes and increase offsite biosolids hauling volume and cost.Without cationic polymer,
OC San will be at risk for violating the digester detention time regulatory requirement to make Class
B Biosolids.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
A Request for Information was issued on May 16,2024,to identify available products and services
compatible with OC San’s treatment facilities including information on other types and vendors of
cationic polymer.Only the incumbent company,Polydyne,Inc.responded with information and
chemical specifications that would be compatible with our treatment process.One other company
responded with a “No Bid”response.Based on this information staff recommends issuing an
agreement to Polydyne,Inc.for a period of five (5)years and re-checking the market for any changes
prior to the expiration of this Agreement.
The total budgeted annual usage estimate is 1,515,000 active pounds of cationic polymer for a total
budgeted amount of $6,639,000.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the OC San’s Purchasing Ordinance.This item has
been budgeted (Budget FY 2024-25 and 2025-26,Section 6,Page 100 and 104,Plant Nos.1 and 2
Operations) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Chemical Supplier Agreement
Orange County Sanitation District Printed on 8/28/2024Page 2 of 2
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CHEMICAL SUPPLIER AGREEMENT Purchase of Liquid Cationic Polymer Specification No. SSJ#2808 This CHEMICAL SUPPLIER AGREEMENT (hereinafter referred to as “Agreement”), is made and entered into as of the date fully executed below, by and between Orange County Sanitation District (hereinafter referred to as “OC San”) and Polydyne, Inc. (hereinafter referred to as “Supplier”), and collectively referred to herein as the “Parties.”
R E C I T A L S
WHEREAS, OC San desires to temporarily engage Supplier to provide Liquid Cationic Polymer as described in Exhibit “A”; and
WHEREAS, Supplier submitted its Offer dated April 19, 2024; and WHEREAS, on September 25, 2024 OC San’s Board of Directors, by minute order, authorized execution of this Agreement. WHEREAS, OC San has chosen Supplier to provide Liquid Cationic Polymer in accordance with OC San’s current Purchasing Ordinance; and NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged between the Parties, the Parties mutually agreed as follows: 1. Introduction 1.1 This Agreement and all exhibits hereto is made by OC San and the Supplier. The terms and conditions herein exclusively govern the purchase of Liquid Catinoic Polymer as described
in Exhibit “A”. 1.2 Exhibits to this Agreement are incorporated by reference and made a part of this Agreement
as though fully set forth at length herein. Exhibit “A” Scope of Work
Exhibit “B” Offer Letter Exhibit “C” Determined Insurance Requirement Form Exhibit “D” OC San Safety Standards Exhibit “E” Human Resources Policies 1.3 In the event of any conflict or inconsistency between the provisions of this Agreement and any of the provisions of the exhibits hereto, the provisions of this Agreement shall in all respects govern and control. 1.4 This Agreement may not be modified, changed, or supplemented, nor may any obligations hereunder be waived or extensions of time for performance granted, except by written
instrument signed by both Parties. 1.5 The various headings in this Agreement are inserted for convenience only and shall not
affect the meaning or interpretation of this Agreement or any section or provision hereof. 1.6 The term “days”, when used in the Agreement, shall mean calendar days, unless otherwise
noted as workdays.
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1.7 The term “workday”. Workdays are defined as all days that are not Saturday, Sunday, or OC San observed holidays. Meetings with OC San staff shall be scheduled from Monday through Thursday between the hours of 8 a.m. and 4 p.m. (exception is Operations staff who maintain plant operations 24 hours per day 7 days per week and work a rotated 12-hour shift) and shall conform to OC San work schedules. 1.8 OC San holidays (non-working days) are as follows: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.9 Work Hours: The work required under this Agreement may include normal business hours,
evenings, and weekends. 1.10 Supplier shall provide OC San with all required premiums and/or overtime work at no charge
beyond the total amount of the Agreement. 1.11 Except as expressly provided otherwise, OC San accepts no liability for any expenses, losses, or action incurred or undertaken by Supplier as a result of work performed in anticipation of purchases of said services by OC San. 2. Delivery 2.1 LOCATIONS: Deliveries shall be made in accordance with the Scope of Work, Exhibit “A”. 2.2 OC San will pay only for the actual quantity of Liquid Cationic Polymer delivered, based upon certified tare weight and net weight. The quantity invoiced by Supplier and payable by OC San will be for the total net weight of Liquid Cationic Polymer delivered (loaded gross weight minus the tare weight). Tare weight shall be determined immediately after each delivery and prior to cleaning, emptying, or clearing the delivery tank.
2.3 In accordance with Exhibit “A”, a bill of lading shall accompany all shipments. 3. Possession Ownership and control of all Liquid Cationic Polymer delivered pursuant to this Agreement shall remain solely and exclusively with Supplier, until complete transfer of possession by delivery to OC San at the designated locations is made by Supplier.
4. Quantity 4.1 OC San makes no guarantee to actual use or quantity of Liquid Cationic Polymer purchased. Use may be sporadic based on the wastewater treatment requirements unique to each treatment plant. 4.2 OC San will, through the term of this Agreement, purchase Liquid Cationic Polymer from Supplier exclusively, except when OC San determines Supplier cannot make delivery within the time specified, with the quality and quantity specified, at the Agreement price, the level of Service is inadequate, OC San unapproved increase in rate or for any other default or breach of this Agreement. In such event, OC San may purchase Liquid Cationic Polymer
and charge Supplier any difference in the delivered price to OC San from that provided in this Agreement, or alternatively, OC San may terminate the Agreement based on said breach or failure to deliver the specified product. Quality control tests will be performed by
OC San on the delivered Liquid Cationic Polymer to ensure it is consistent with the requirements specified in Exhibit ”A”.
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5. California Department of Industrial Relations Registration and Record of Wages 5.1 Pursuant to Labor Code sections 1720 et seq., and as specified in Title 8, California Code of Regulations section 16000, prevailing wages are required for all Work under this Agreement. It is Supplier’s responsibility to interpret and implement any prevailing wage requirements and Supplier agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. 5.2 Supplier and its subcontractors shall comply with the registration requirements of Labor Code section 1725.5. Pursuant to Labor Code section 1771.4(a)(1), the Work is subject to
compliance monitoring and enforcement by the California Department of Industrial Relations (DIR).
5.3 Pursuant to Labor Code section 1773.2, a copy of the prevailing rate of per diem wages is available upon request at OC San’s principal office. The prevailing rate of per diem wages may also be found at the DIR website for prevailing wage determinations at
http://www.dir.ca.gov/DLSR/PWD. 5.4 Supplier and its subcontractors shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulations section 16461(e). Pursuant to Labor Code sections 1773.2 and 1771.4(a)(2), Supplier shall post a copy of the prevailing rate of per diem wages at the job site. 5.5 Supplier and its subcontractors shall maintain accurate payroll records and shall comply with all the provisions of Labor Code section 1776. Supplier and its subcontractors shall submit payroll records to the Labor Commissioner pursuant to Labor Code section 1771.4(a)(3). Pursuant to Labor Code section 1776, the Supplier and its subcontractors shall furnish a copy of all certified payroll records to OC San and/or the general public upon request, provided the public request is made through OC San, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement of the Department of Industrial
Relations. Pursuant to Labor Code section 1776(h), penalties for non-compliance with a request for payroll records may be deducted from progress payments.
5.5.1 As a condition to receiving payments, Supplier agrees to present to OC San, along with any request for payment, all applicable and necessary certified payrolls and other required documents for the time period covering such payment request. Pursuant to Title 8, California Code of Regulations section 16463, OC San shall withhold any portion of a payment, up to and including the entire payment amount, until certified payroll forms and any other required documents are properly submitted. In the event certified payroll forms do not comply with the requirements of Labor Code section 1776, OC San may continue to withhold sufficient funds to cover estimated wages and penalties under the Agreement. 5.6 The Supplier and any of its subcontractors shall comply with Labor Code section 1774 and section 1775. Pursuant to Labor Code section 1775, the Supplier and any of its subcontractors shall forfeit to OC San a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates
as determined by the DIR for the work or craft in which the worker is employed for any Work. 5.6.1 In addition to the penalty, and pursuant to Labor Code section 1775, the difference
between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the Supplier or its subcontractor.
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5.7 Supplier and its subcontractors shall comply with Labor Code sections 1810 through 1815. Supplier and its subcontractors shall restrict working hours to eight (8) hours per day and forty (40) hours per week, except that Work performed in excess of those limits shall be permitted upon compensation for all excess hours worked at not less than one and one-half (1.5) times the basic rate of pay, as provided in Labor Code section 1815. The Supplier shall forfeit, as a penalty to OC San, twenty-five dollars ($25) per worker per calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of Labor Code sections 1810 through 1815.
5.8 Supplier and its subcontractors shall comply with Labor Code sections 1777.5, 1777.6, and 1777.7 concerning the employment of apprentices by Supplier or any subcontractor.
5.9 Supplier shall include, at a minimum, a copy of the following provisions in any contract it enters into with any subcontractor: Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5,
1810, 1813, 1815, 1860, and 1861. 5.10 Pursuant to Labor Code sections 1860 and 3700, the Supplier and its subcontractors will be required to secure the payment of compensation to employees. Pursuant to Labor Code section 1861, Supplier and its subcontractors, by accepting this Agreement, certify that: “I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.” 6. Pricing and Invoicing 6.1 Supplier will invoice for Liquid Cationic Polymer delivered in accordance with Exhibit “A”, and in accordance with the unit price(s) listed in Exhibit “B”. Prices shall include all cartage
and taxes except California State Sales Tax. The sales tax will be paid by OC San. 6.2 OC San shall pay, net thirty (30) days, upon receipt and approval by OC San of itemized
invoices, submitted in a form acceptable to OC San to enable audit of the charges thereon. Supplier shall email invoices to OC San Accounts Payable at APStaff@ocsan.gov and “INVOICE” with the Purchase Order Number and Liquid Cationic Polymer shall be
referenced in the subject line. All invoices shall include a description of the delivery location, the delivery date, and the unit price(s). 7. Modifications 7.1 This Agreement may be modified or changed only by written instrument in the form of an amendment to this Agreement signed by both Parties. 7.2 Pricing modifications: The prices established in this Agreement shall remain firm for the Agreement term. Any adjustments made will allow for increases or decreases in the manufactured cost of Liquid Cationic Polymer and will be based upon OC San validated information furnished by Supplier and OC San sources. Adjustments will only be reviewed
on an annual basis. OC San reserves the right to agree with or reject the proposed unit price increase or decrease.
7.3 Price changes may be made through the OC San Purchase Order Process. 8. Agreement Term The Services provided under this Agreement shall be for the period of
one (1) year commencing on February 1, 2025 and continuing through January 31, 2026.
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9. Renewals 9.1 OC San may exercise the option to renew the Agreement for up to four (4) one-year periods. OC San shall make no obligation to renew nor give reason if it elects not to renew. The prices established in the original Agreement may be adjusted. The adjustment will allow for any increase or decrease in the manufactured cost of the Liquid Cationic Polymer and will be based upon OC San validated information furnished by Supplier and OC San sources. Adjustments will only be reviewed on an annual basis. OC San reserves the right to agree with or reject the proposed unit price increase or decrease.
9.2 Renewals may be made through the OC San Purchase Order Process. 10. Termination 10.1 OC San reserves the right to terminate this Agreement for its convenience, with or without cause, in whole or in part, at any time, by written notice from OC San. Upon receipt of a
termination notice, Supplier shall immediately discontinue all work under this Agreement (unless the notice directs otherwise). OC San shall thereafter, within thirty (30) days, pay Supplier for work performed (cost and fee) to the date of termination. Supplier expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Agreement. Such notice of termination shall terminate this Agreement and release OC San from any further fee, cost or claim hereunder by Supplier other than for work performed to the date of termination. 10.2 OC San reserves the right to terminate this Agreement immediately upon OC San’s determination that Supplier is not meeting specification requirements for delivery of quantities needed, the level of service is inadequate, for poor quality of product, for OC San unapproved increase in unit price(s), or any other default or breach of this Agreement. 10.3 OC San may also immediately terminate for default of this Agreement in whole or in part by
written notice to Supplier:
• if Supplier becomes insolvent or files a petition under the Bankruptcy Act; or
• if Supplier sells its business; or
• if Supplier breaches any of the terms of this Agreement; or
• if total amount of compensation exceeds the amount authorized under this Agreement. 10.4 All OC San property in the possession or control of Supplier shall be returned by Supplier to OC San upon demand, or at the termination of this Agreement, whichever occurs first. 11. Indemnification and Hold Harmless Provision Supplier shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or be caused by Supplier's services under this Agreement, or by its subcontractor or by anyone directly or indirectly employed by Supplier, and whether such damage or injury shall accrue or be discovered before or after the termination of the Agreement. Except as to the sole active negligence of or willful misconduct of OC San, Supplier shall indemnify, protect, defend and hold harmless OC San, its elected and
appointed officials, officers, agents and employees, from and against any and all claims, liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or death of any person or damage to property or interference with the use of property, arising
out of or in connection with Supplier's performance under this Agreement, and/or (b) on account of any goods and services provided under this Agreement. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct,
____________________________________ Orange County Sanitation District 6 of 10 Specification No. SSJ#2808
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whether active or passive, on the part of Supplier of or anyone employed by or working under Supplier. To the maximum extent permitted by law, Supplier's duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless, or which involve claims or allegations that any of the parties to be defended were actively, passively, or concurrently negligent, or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any loss, damage, or injury. Supplier agrees to provide this defense immediately upon written notice from OC San, and with well qualified, adequately insured, and experienced legal counsel acceptable to OC San. This section shall survive the expiration or early termination of the Agreement.
12. Insurance Supplier shall purchase and maintain, throughout the life of this Agreement and any periods of warranty or extensions, insurance in amounts equal to the requirements set
forth in the signed Acknowledgement of Insurance Requirements, Exhibit “C“. Supplier shall not commence work under this Agreement until all required insurance is obtained in a form acceptable to OC San, nor shall Supplier allow any subcontractor to commence service
pursuant to a subcontract until all insurance required of the subcontractor has been obtained. Failure to maintain required insurance coverage shall result in termination of this Agreement. 13. Equipment Loss OC San will be responsible for any loss or damage to Supplier-owned equipment, when OC San determines OC San is at fault, only to the extent of OC San’s fault, and will reimburse Supplier for such loss or damage upon receipt of invoices, minus a deduction for any amount determined to be the fault of Supplier or its subcontractor or a third party. 14. Conflict of Interest and Reporting Supplier shall at all times avoid conflict of interest or appearance of conflict of interest in performance of this Agreement. 15. Supplier’s Relationship to OC San Supplier’s relationship to OC San in the performance
of this Agreement is that of an independent contractor. The personnel performing Services under this Agreement shall, at all times, be under Supplier’s exclusive direction and control, and shall be employees of Supplier and not employees of OC San. Supplier shall pay all
wages, salaries and other amounts due its employees in connection with this Agreement, and shall be responsible for all legal reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, worker’s compensation and
similar matters. 16. OC San Safety Standards 16.1 In addition to the requirements set forth in Exhibit “A”, Supplier shall meet with personnel from OC San's Risk Management Division prior to providing Services to OC San to review safety and accident prevention policies and procedures. All subcontractors should be present at this meeting. Supplier is responsible to inform all subcontractors of the items discussed at this meeting. Supplier shall not be permitted to provide Services to OC San prior to this meeting. 16.2 OC San requires Supplier and its subcontractor(s) to follow and ensure their employees
follow all Federal, State, and local regulations as well as OC San Safety Standards while working at OC San locations. If during the Agreement it is discovered that OC San Safety Standards do not comply with Federal, State, or local regulations, then the Supplier is
required to follow the most stringent regulatory requirement at no additional cost to OC San. Supplier and all of its employees and subcontractors shall adhere to all applicable OC San Safety Standards attached hereto in Exhibit “D”.
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17. Drug-Free Workplace All employees of Supplier who will perform work under this Agreement must adhere to the California Drug-Free Workplace Act, Government Code Sections 8350 through 8357. 18. Assignments Neither this Agreement nor any interest herein or any claim hereunder may be assigned by Supplier either voluntarily or by operation of law, nor may all or substantially all of this Agreement be further subcontracted by Supplier without the prior written consent of OC San. 19. Attorney’s Fees If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to any other relief to which it may be entitled.
20. Permits, Ordinances and Regulations Any and all fees required by Federal, State, County, City and/or municipal laws, codes and/or tariffs that pertain to work performed under
the terms of this Agreement shall be paid by Supplier. Fees demanded for obtaining certificates, including associated inspection fees and expenses of regulatory inspectors shall be paid by Supplier. 21. Training Certification When required by regulation, certificates of training shall be maintained on-site for the duration of the activity that requires an employee of Supplier to be certified. Certificates shall be current. Lack of certificates when required will be cause for removal of offending personnel from the site, termination of the Agreement, or both. 22. Compliance with Law Supplier warrants that under the performance of this Agreement, it shall comply with all applicable Federal, State and local laws, and all lawful orders rules and regulations thereunder. In connection with the execution of this Agreement, Supplier shall not discriminate against employees or an applicant for employment because of race, religion, color, sex or national origin. Supplier shall take affirmative action to ensure that
applicants are employed and employees are treated during their employment without regard to their race, religion, color, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; lay-off or termination; rate of pay, or other forms of compensation; and selection for training, including apprenticeship. 23. Disputes 23.1 This Agreement shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in Orange County, in the event any action is brought in connection with this Agreement or the performance thereof. Pending final resolution of a dispute hereunder, Supplier shall proceed diligently with the performance of this Agreement and in accordance with OC San’s decision. 23.2 In the event of a dispute as to the construction or interpretation of this Agreement, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be
conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County ("JAMS"), or any similar organization or entity
conducting an alternate dispute resolution process. 23.3 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
____________________________________ Orange County Sanitation District 8 of 10 Specification No. SSJ#2808
Revision 073024
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of Agreement, each party shall select an arbitrator, and those two (2) arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal
from any judgment issued therein. 24. Right to Review Services, Facilities, and Records
24.1 OC San reserves the right to review any portion of the Services performed by Supplier under this Agreement, and Supplier agrees to cooperate to the fullest extent possible. Supplier shall furnish to OC San such reports, statistical data, and other information pertaining to
Supplier’s Services as shall be reasonably required by OC San to carry out its rights and responsibilities under its agreements with its bondholders or noteholders an in connection with the issuance of its official statements and other prospectuses with respect to the offering, sale, and issuance of its bond and other obligations. 24.2 The right of OC San to review or approve specifications, procedures, instructions, reports, test results, calculations, schedules, or other data that are developed by Supplier shall not relieve Supplier of any obligation set forth herein. 25. Severability Any provision of this Agreement which is found to be invalid or unenforceable shall be ineffective to the extent of such invalidity or unenforceability, and the invalidity or unenforceability of such provision shall not affect the validity or enforceability of the remaining provisions hereof.
26. Waiver The waiver of either party of any breach or violation of, or default under, any provision of this Agreement, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Agreement or default
thereunder. 27. Breach Any breach by Supplier to which OC San does not object shall not operate as a
waiver of OC San to seek remedies available to it for any subsequent breach. 28. South Coast Air Quality Management District’s (SCAQMD) Requirements It is Supplier’s responsibility that all equipment furnished and installed be in accordance with the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All work practices, which may have associated emissions such as sandblasting, open field spray painting or demolition of asbestos containing components or structures, shall comply with the appropriate rules and regulations of the SCAQMD. 29. Performance Time is of the essence in the performance of the provisions hereof.
30. Familiarity with Work By executing this Agreement, Supplier warrants that: 1) it has investigated the work to be performed; [and] (b) it understands the facilities, difficulties, and restrictions of the work under this Agreement; and (c) it has examined the site of the work
and is aware of all conditions at the site. Should Supplier discover any latent or unknown conditions materially differing from those inherent in the work or as represented by OC San, it shall immediately inform OC San of this and shall not proceed, except at Supplier’s risk,
until written instructions are received from OC San.
____________________________________ Orange County Sanitation District 9 of 10 Specification No. SSJ#2808
Revision 073024
31. Damage to OC San’s Property Any OC San property damaged by Supplier, its subcontractor(s), or by the personnel of either will be subject to repair or replacement by Supplier at no cost to OC San. 32. Third Party Rights Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than OC San and Supplier. 33. Authority to Execute The persons executing this Agreement on behalf of the Parties
warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the Parties are formally bound. 34. Read and Understood By signing this Agreement, Supplier represents that it has read and understood the terms and conditions of the Agreement. 35. Entire Agreement This Agreement constitutes the entire agreement of the Parties and supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. 36. Notices All notices under this Agreement must be in writing. Written notice shall be sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Any facsimile notice must be followed within three (3) days by written notice. All notices shall be effective when first received at the following addresses: OC San: Jackie Lagade Purchasing Supervisor Orange County Sanitation District
18480 Bandilier Circle Fountain Valley, CA 92708 jlagade@ocsan.gov
Supplier: Boyd Stanley Vice President
Polydyne, Inc. 1 Chemical Plant Road Riceboro, GA 31323 bids@polydyneinc.com [Intentionally left blank. Signatures follow on next page.]
____________________________________ Orange County Sanitation District 10 of 10 Specification No. SSJ#2808
Revision 073024
IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Agreement to be signed by their duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT Dated: _________________ By: Ryan P. Gallagher
Chair, Board of Directors
Dated: _________________ By: Kelly A. Lore
Clerk of the Board Dated: _________________ By: Kevin Work Purchasing & Contracts Manager POLYDYNE, INC.
Dated: _________________ By:
Print Name and Title of Officer JL
SCOPE OF WORK Page 1 of 6
SCOPE OF WORK PURCHASE OF LIQUID CATIONIC POLYMER SPECIFICATION NO. SSJ#2808
1 Purpose
Orange County Sanitation District (OC SAN) has two treatment plants. Plant 1 is located at 10844 Ellis Avenue, Fountain Valley, CA 92708. Plant 2 is located at 22212
Brookhurst Street, Huntington Beach, CA 92646. Cationic polymer is used at both plants. The scope of work provides background information of the thickening and dewatering processes, and criteria for product and delivery of cationic polymer.
2 Background Information
Cationic polymer is used to thicken blended primary sludge and secondary waste activated sludge (WAS) for the thickening centrifuges at Plant 1. It is used to thicken WAS and Waste Secondary Sludge (WSS) for the Dissolved Air Flotation Thickeners (DAFTs) at Plant 2. Cationic polymer is also used to dewater anaerobically digested sludge in dewatering centrifuges at Plants 1 and 2.
Plant 1 Thickening
Neat emulsion polymer is diluted through a makedown unit to a concentration of 0.5% active polymer and conveyed to an aging tank. After aging, the polymer solution is pumped to the thickening centrifuges. The estimated polymer dosage
rate is 6 active pounds of polymer per ton of dry solids (active lb./dt).
Plant 2 Thickening
Neat emulsion polymer is diluted through a polymer blending unit to a concentration of 0.2% to 0.5% and conveyed to an aging tank. After aging, the polymer solution is pumped to the DAFTs. The estimated polymer dosage rate is 4 active lb./dt.
Plant 1 Dewatering Neat emulsion polymer is diluted through a makedown unit to a concentration of
0.5% active polymer and conveyed to an aging tank. After aging, the polymer solution is pumped to the dewatering centrifuges. The estimated polymer dosage rate is 21 active lb./dt.
Plant 2 Dewatering Neat emulsion polymer is diluted through a polymer blending unit to a concentration of 0.5% active polymer and conveyed to an aging tank. After aging, the polymer solution is pumped to the dewatering centrifuges. The estimated polymer dosage rate is 16 active lb./dt.
3 Performance Targets and Criteria
Tables 1 and 2 identify the criteria, including minimum performance targets, for polymers to meet in thickening and dewatering units.
SCOPE OF WORK Page 2 of 6
Table 1. Cationic Polymer for Thickening Processes
Unit Thickened %TS TSS % Capture Polymer Type Usage* (active lbs./year)
Minimum % Active
Plant 1 Thickening Centrifuge
6% 95% Emulsion 391,000 42.0%
Plant 2 DAFT 7% 95% Emulsion 32,000 42.0%
Table 2. Cationic Polymer for Dewatering Processes
Unit Cake %TS TSS % Capture Polymer Type Usage* (active lbs./year)
Minimum % Active
Plant 1
Dewatering Centrifuge
24% 95% Emulsion 734,000 42.0%
Plant 2
Dewatering Centrifuge
28% 95% Emulsion 358,000 42.0%
*OC SAN does not guarantee polymer usage or quantity of polymer purchased. Estimate
is provided only and is based on 2023 calendar year usages. Use may be sporadic and is based on treatment requirements unique to each plant.
4 Product Certification
A Certificate of Analysis must accompany each shipment and be provided to OC SAN Operations staff upon arrival. A certified analysis is defined as a statement signed by the manufacturer or supplier’s representative declaring the product delivered meets the
criteria in this scope of work. OC SAN reserves the right to reject deliveries if the stated requirements are not met. Repeated deviations may be used as grounds for terminating the Agreement.
5 Bills of Lading
Bills of Lading must be labeled with the following information for the delivery to be accepted:
• Product name
• Gross, tare, and net weight
• Shipping Date
• Shipping Location If the above information is not on the Bill of Lading, offloading will not take place without confirmation from OC SAN Operations team member that the shipment is the product ordered.
SCOPE OF WORK Page 3 of 6
6 Product Sample Delivery
OC SAN reserves the right to randomly test any product load or request a sample separate from product delivery. The sample shall be collected in a clean 500 mL plastic container with leak free lid. The bottle shall have a label with the following
information:
• Delivery Location
• Shipper Number
• Delivery Date
• Minimum % Total Solids to be Delivered
• % Volatile Solids
• % Active Polymer
• Viscosity (cP) range
• Molecular Weight
• Charge Density The above analysis information must be accompanied by a reference test procedure.
The analysis procedure must be in accordance with Standard Methods and be acceptable to OC SAN. The minimum % total solids, as stated above, will be the minimum specification to be used for billing and product quality determinations.
Failure to provide any of the above requested information may cause OC SAN to reject the load.
7 Safety
1. Supplier shall attend a Contractor Safety Orientation (CSO) with OC SAN's Risk Management Division personnel before starting the Agreement period. OC SAN
requires personal protective equipment (PPE) to be worn per OC SAN Contractor Safety Standards, which includes safety footwear, hard hats, safety glasses, pants, and sleeved shirts. During chemical delivery process, the Supplier shall adhere to the
chemical PPE required by the safety data sheet (SDS) or Supplier safety standards, whichever is more stringent. Supplier must inform the delivery truck drivers of this obligation and train them in these requirements. Whether the truck is owned by the Supplier or subcontracted, for purposes of this Agreement, the trucks are assumed to be and referred to as Supplier's trucks, and the responsibilities herein are held by the Supplier.
2. Supplier shall load, transport, and discharge cationic polymer in full compliance with all
applicable Cal-OSHA, Department of Transportation (DOT), California Department of Motor Vehicles (DMV) and the Federal Motor Vehicle Safety Standard codes and regulations.
3. Supplier shall submit a Spill Prevention Plan to OC SAN for review and acceptance, addressing Supplier's standard operating procedures on small and large chemical spill mitigation. Authorization to perform any work under the Agreement is contingent upon OC SAN's approval of the Supplier's Spill Prevention Plan. The Spill Prevention Plan
shall be submitted within thirty (30) calendar days of the Agreement commencement.
4. To ensure timely communication during an emergency, each of the Supplier's trucks shall be equipped with a radio capable of communicating with the Supplier's base station or a cellular telephone.
5. The Supplier shall submit a copy of their written, Injury and Illness Prevention Program (IIPP). The IIPP must address responsibility, compliance, communication, hazard
SCOPE OF WORK Page 4 of 6
assessment, incident investigation, hazard correction, and training as required by Title 8, California Code of Regulations, Section 3203.
6. All chemicals brought onsite shall be accompanied with a safety data sheet (SDS). The Supplier must store and use those chemicals in accordance with the SDS and manufacturer instructions. The Supplier shall provide a copy of the SDS to OC SAN. The Supplier shall be familiar with the location of the nearest Sanitation District emergency shower/eye wash system.
7. The Supplier shall immediately report any spills, incidents, or emergencies to the
Control Center.
8 Deliveries
1. OC SAN Operations Division 830/840 has outlined its standard operating procedure for the designated bulk chemicals delivered to the treatment plants in Appendix A-1, “Bulk Chemical Delivery Procedure for Contract Drivers.”
2. OC SAN staff shall notify Supplier when to provide the delivery. A method of communication for subsequent deliveries shall be clarified.
3. OC SAN reserves the right to request cationic polymer on a schedule convenient to the needs of the treatment plants. Deliveries can be made seven (7) days a week and
received between the hours of 7:00 am and 4:00 pm Pacific Standard Time, or as required. Under normal conditions, OC SAN will give the Supplier at least forty-eight (48)-hour notice before all deliveries. OC SAN reserves the right to request twenty-
four (24) hour deliveries in case of plant emergencies. Such expedited deliveries will be provided at no additional cost to OC SAN.
4. For special cases, shipment diversion shall occur between both plants on the day of a delivery at no additional cost to OC SAN. For example, 60% of a delivery to Plant 1
and the remainder 40% sent to Plant 2.
5. OC SAN’s plant gates are staffed with security guards on a twenty-four (24)-hour per
day basis to check visitors into the plants and for staff protection. The security staff will be opening the gate for the delivery vehicles. Should the security staff be absent, the gates are equipped with intercoms to announce arrivals. Please follow the instructions – DO NOT BLOW HORNS.
6. At the time of all deliveries, the Supplier shall provide all the necessary, fully trained, and qualified personnel to be in continuous attendance during chemical transfer.
7. Supplier shall provide all the necessary equipment required by the Supplier or the contract hauler.
8. Supplier shall provide a twenty-four (24)-hour telephone number where qualified personnel can be contacted in an emergency. The Supplier will be responsible for updating any changes or phone numbers.
9. The driver is responsible for the cleanup of spilled material. Cleanup must conform with OC SAN’s safety procedures, EPA, regional, local regulations and ordinances, and product manufacturers’ recommended cleanup procedures. The Supplier must furnish neutralizing agents, special equipment, or chemicals required for cleanup. OC SAN can only provide plant water for use by the driver.
10. Supplier shall deliver to either Plant 1 or Plant 2 as ordered:
SCOPE OF WORK Page 5 of 6
a. Plant 1 is located at 10844 Ellis Avenue, Fountain Valley, CA 92708
b. Plant 2 is located at 22212 Brookhurst Street, Huntington Beach, CA 92646
11. The Supplier shall provide OC SAN with the name of the chemical hauling company and safety-related provisions set forth between the Supplier and the hauling company.
12. Supplier shall allow a two (2) to three (3)-hour unloading time for each delivery.
13. OC SAN reserves the right to reject deliveries if the stated requirements are not met.
9 Kick-Off Meeting
Supplier shall attend a kick-off meeting with OC SAN’s Contracts, Purchasing, and Materials Management Division, Risk Management Division, and Operations Division prior to starting the agreement period.
10 Polymer Optimization
On-site testing for polymer optimization shall be provided at no cost to OC SAN. OC SAN
shall coordinate with Supplier for scheduled dates to perform testing. The Supplier shall bring any required materials and equipment to perform the testing.
SCOPE OF WORK Page 6 of 6
Appendix A-1
Bulk Chemical Delivery Procedure for Contract Drivers
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3766 Agenda Date:9/4/2024 Agenda Item No:7.
FROM:Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
QUARTERLY ODOR COMPLAINT REPORT
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Receive and file the Fiscal Year 2023-24 Fourth Quarter Odor Complaint Report.
BACKGROUND
During the fourth quarter of FY 2023-24,the Orange County Sanitation District (OC San)had the
following attributable odor complaints:Plant No.1 had zero odor complaints,Plant No.2 had five
odor complaints,and the collection system had two odor complaints.A summary of the odor
complaints with a table tracking the history is included as an attachment.
RELEVANT STANDARDS
·Five or fewer odor incidents/events under normal operating conditions for Plant Nos. 1 and 2
·Operate and maintain facilities to minimize impacts on surrounding communities,including
odor, noise, and lighting
·12 or fewer odor complaints per year under normal operating conditions in the collection
system
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·FY 2023-24 Fourth Quarter Odor Complaint Report
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Orange County Sanitation District
Odor Complaint Report
Fiscal Year 2023/24 – 4th Quarter
1. Plant No. 1 Treatment Facility Odor Complaint Summary
Plant No. 1 received no attributable odor complaints during the 4th quarter. 2. Plant No. 2 Treatment Facility Odor Complaint Summary Plant No. 2 received five attributable odor complaints during the 4th quarter. This is a result of diverting a
significant portion of Plant No. 1 flow to Plant No. 2 due to a construction project and repair work. This
created additional odors within the solids truck loading and trickling filters processes. To address these
odors, Operations increased chemical usage at the truck loading scrubbers and reduced the trickling filter influent flow. 3. Collections Facilities Odor Complaint Summary The Collection System received two attributable odor complaints during the 4th quarter. Both odor complaints were due to pressurization of the sewer system and ventilation of foul odors from manhole covers. The suspect manhole covers were sealed to prevent further complaints. Locations of both odor complaints originated in the City of Westminster. All Odor Complaints Tracking
Apr. 2024 to Jun. 2024 1st Qtr FY 23/24
2nd Qtr FY 23/24
3rd Qtr FY 23/24
4th Qtr FY 23/24
Cumulative FY 23/24
All Public Complaints Collections P1 P2 Total Total Total Total Total
Attributable to OC San 2 0 5 6 5 3 7 21
Not Attributable to OC San 5 1 6 12 20 11 12 55
Total Public Complaints Received: 7 1 11 18 25 14 19 76
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3768 Agenda Date:9/4/2024 Agenda Item No:8.
FROM:Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
MOBILE TELESCOPIC BOOM CRANE
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a purchase order to Nixon-Egli Equipment Company for the purchase of one Mobile
Telescopic Boom Crane using the Sourcewell Cooperative Contract No. 020923-TER for an
amount not to exceed $946,576; and
B. Approve a contingency of $47,329 (5%).
BACKGROUND
Orange County Sanitation District (OC San)utilizes an off-road mobile telescopic boom crane within
the treatment plants to support the hoisting and lifting needs of equipment maintenance in all types of
terrain.Certified crane operators operate this large off-road specialty equipment to move heavy
equipment and parts around the treatment plants where access is required.The unit also provides
emergency response support for the lifting and placing of flow management gates within the plants.
The unit is transported between plants where needed.
RELEVANT STANDARDS
·Participate in local, state, and national cooperative purchasing programs
·Ensure the public’s money is wisely spent
·Commitment to safety & reducing risk in all operations
PROBLEM
OC San has one off-road mobile telescopic boom crane to serve both treatment plants with
competing demands.The unit is large and designed to operate in OC San’s facilities,which require a
long reach and heavy loading capacity.Smaller cranes do not meet the loading requirement needs.
Additionally,access within the treatment plants is challenging due to ongoing construction.
Relocating the crane between treatment plants requires a specialty transport contractor with
equipment designed to handle the crane’s weight and transporting permits from the local cities.The
lead times to obtain permits,scheduling,and transport costs continue to escalate.The lack of crane
availability at either treatment plant causes delays in critical maintenance work and emergencyOrange County Sanitation District Printed on 8/27/2024Page 1 of 3
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File #:2024-3768 Agenda Date:9/4/2024 Agenda Item No:8.
availability at either treatment plant causes delays in critical maintenance work and emergency
response.
PROPOSED SOLUTION
Purchase one mobile telescopic boom crane to support equipment maintenance needs and
emergency response.
TIMING CONCERNS
The procurement of the boom crane will facilitate more efficient execution of work orders where
heavy lifts are required. Work execution will be negatively impacted without the boom crane.
RAMIFICATIONS OF NOT TAKING ACTION
Operating without an additional crane affects the staff’s ability to complete essential maintenance
work,and transportation costs continue to escalate.Staff is constrained in performing time-sensitive
equipment repairs that may risk the treatment plant’s performance.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
OC San utilizes a cooperative agreement through Sourcewell (formerly National Joint Powers
Alliance),Cooperative Contract No.020923-TER,in accordance with Ordinance No.OCSD-61,
Section 2.03 (B), Cooperative Purchases.
A 5% contingency is requested to adjust for market volatility price changes.
This cooperative agreement was awarded using a competitive bid process like OC San’s and vetted
by OC San’s Purchasing Division.The savings under this Cooperative Agreement are $251,704
versus the list pricing.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance.This item has
been budgeted (Budget FY 2024-25,Section 8,Page 92,Capital Equipment Budget)and the budget
is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
09/25/2024 $946,576 $47,329 (5%)
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File #:2024-3768 Agenda Date:9/4/2024 Agenda Item No:8.
ATTACHMENT
The following attachment(s)may be viewed online at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
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OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3771 Agenda Date:9/4/2024 Agenda Item No:9.
FROM:Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
FLEET VEHICLE REPLACEMENT PURCHASES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve the purchase of new and replacement vehicles for Orange County Sanitation District’s
fleet as initially approved in the adopted Fiscal Year 2024-25 Budget in the amount of
$859,827; and
B. Delegate to the General Manager and Purchasing Manager the authority to purchase new and
replacement vehicles through cooperative contracts during the fiscal year in the not to exceed
amount listed above, during the fiscal year.
BACKGROUND
Orange County Sanitation District (OC San)maintains a fleet of vehicles necessary to meet business
needs.The fleet comprises 10 heavy-duty equipment trucks,one bus,28 medium-duty trucks,77
light-duty trucks, 20 sedans, 15 SUVs, and 19 vans, totaling 170 vehicles.
OC San’s Fleet Services Division replaces vehicles as part of a fleet right-sizing and modernization
strategy.The replacement is based on the current vehicle’s ability to meet the assigned
departmental needs,vehicle age,maintenance cost,condition,and mileage.All new and
replacement proposed vehicles were identified as required for business needs during the fiscal year
2024-25 budget preparation process.
The new and replacement vehicles are proposed annually during budget preparation.The Board
subsequently approves vehicle procurements under the capital equipment section of the budget in
June of each year.OC San enters into a purchase order agreement with entities (cooperatives)that
work directly with vehicle manufacturers to capitalize on the most cost-effective means to purchase
the vehicles.OC San benefits from eliminating unnecessary options in the retail market through
dealer shopping and ensures adherence to internal vehicle specifications.
All vehicle purchases are evaluated for “Green”(electric,hybrid,CNG)technology applications to
ensure adherence to the appropriate regulations.
Orange County Sanitation District Printed on 8/27/2024Page 1 of 3
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File #:2024-3771 Agenda Date:9/4/2024 Agenda Item No:9.
RELEVANT STANDARDS
·Participate in local, state, and national cooperative purchasing programs
·Ensure the public’s money is wisely spent
·Maintain a proactive asset management program
PROBLEM
Some models identified for replacement have been affected by premature Original Equipment
Manufacturer (OEM)order cutoffs due to industry demand exceeding the available fleet allocation.
OC San’s Board approval timelines do not align with OEM order cut-off dates.This has resulted in
OC San losing the ability to replace vehicles within its fleet.The disruption to the supply chain
continues into this fiscal year and jeopardizes OC San’s ability to procure vehicles.
PROPOSED SOLUTION
Enter into purchase order agreements with cooperative providers to adapt to unpredictable order
deadlines from factory-built systems.Authorize the General Manager and Purchasing Manager to
execute purchase orders using cooperative agreements.This will allow staff to meet the
manufacturer deadlines when they prematurely close order books for necessary vehicles.
TIMING CONCERNS
Due to supply chain variability,vehicle manufacturers have been prematurely closing ordering
windows due to part shortages and demand which is exceeding supply.Manufacturer order periods
for the coming model year are late to open and expected to remain open for 45-90 days,instead of
six months.OC San’s internal process requires additional committee and board action time,
jeopardizing the ability to replace vehicles with external deadlines beyond OC San’s control.
RAMIFICATIONS OF NOT TAKING ACTION
The vehicles selected for replacement are costly,unreliable,and lack modern safety features
currently required for fleet vehicles.Unscheduled maintenance costs are increasing,and vehicle
reliability will compromise staff mobility needs.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
OC San used the same approach to purchase Board-approved replacement vehicles in the fiscal
year 2023-24 and successfully secured vehicles in short supply due to its agility in executing the
process.This allowed staff to meet the manufacturer deadlines when they prematurely closed and
sustained the fleet’s reliability.The requested vehicle type composition is shown in the table below:
(next page)
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File #:2024-3771 Agenda Date:9/4/2024 Agenda Item No:9.
Purchase Type Vehicle Type Quantity Est. Cost
Replacement PHEV SUV(s)8 $414,827
New PHEV SUV(s)1 $45,000
New Service Body Truck(s)4 $260,000
New Light Duty Pickup Truck 1 $50,000
New Cargo Van(s)2 $90,000
Total $859,827
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance.This item has been
budgeted (Budget FY 2024-25 and 2025-26,Section 8,Page 92,Capital Equipment Program)and
the budget is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
09/25/2024 $859,827 0%
ATTACHMENT
The following attachment(s)may be viewed online at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
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OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3777 Agenda Date:9/4/2024 Agenda Item No:10.
FROM:Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
SOUTHERN CALIFORNIA EDISON -REPLACEMENT OF THE POWER PURCHASE
AGREEMENT AT PLANT NO. 2
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve the Net Energy Metering Interconnection Agreement (NST-497000)and Affidavit with
Southern California Edison (SCE)Company and Orange County Sanitation District (OC San)to allow
service under the Net Energy Metering (NEM-ST) tariff.
BACKGROUND
OC San operates five Central Generation engines and a steam turbine at Plant No.2.The engines
and steam turbine normally generate 100%of the power demand at Plant No.2 and a nominal
amount that is exported.
OC San and SCE entered into a Power Purchase Agreement (PPA)on September 9,1991.This
agreement has had four amendments,most recently in July 2023 while SCE was processing OC
San’s application for service under the NEM-ST tariff. That application has been approved.
RELEVANT STANDARDS
·Ensure the public’s money is wisely spent
·Maintain a culture of improving efficiency to reduce the cost to provide the current service level
or standard
PROBLEM
The original PPA extension is set to expire on November 30,2024.The NEM-ST tariff agreement will
incorporate a new PPA and allow OC San to continue exporting power to SCE.
PROPOSED SOLUTION
Approve the Net Energy Metering Interconnection Agreement and Affidavit to allow power export with
a new PPA through the NEM-ST tariff.
Orange County Sanitation District Printed on 8/27/2024Page 1 of 3
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File #:2024-3777 Agenda Date:9/4/2024 Agenda Item No:10.
TIMING CONCERNS
Not approving the NEM-ST arrangement would leave OC San without a PPA after November 2024.
RAMIFICATIONS OF NOT TAKING ACTION
Without this agreement, OC San will not be able to export power at Plant No. 2.
PRIOR COMMITTEE/BOARD ACTIONS
July 2023 -Approved and Authorized the Board Chairman to execute Amendment No.4 to the Power
Purchase Agreement (QFID-04)with Southern California Edison (SCE)Company and Orange
County Sanitation District,to allow for the extension of the term and to adjust the price for all energy
delivered to SCE during the extension period.
November 2018 -Approved Amendment No.3 to the As-Available Capacity and Energy Power
Purchase Agreement with Southern California Edison Company,to allow the Orange County
Sanitation District to receive monthly sale statements from Southern California Edison Company
through the electronic mail system.
September 2005 -Authorized the General Manager to approve Amendment No.2 to the Power
Purchase Agreement (QF 1098)with Southern California Edison Company,changing the type of the
Plant 2 power generating facility from small power producer to co-generator facility.
February 2002 -Authorized the General Manager to execute contract amendments to the existing
“As Available Capacity and Energy Power Purchase Agreements”with Southern California Edison,as
follows,providing for the method of payment by Edison of money owed to the District for power sold
to Edison from November 2000 through March 2001,in a form approved by General Counsel:
Amendment No.1 to Agreement Implementing Section 4.4 of Amendment No.1 to Power Purchase
Agreement -QFID 2640 (for Plant 1),including Conditional Release and Waiver.Amendment No.1 to
Agreement Implementing Section 4.4 of Amendment No.1 to Power Purchase Agreement -QFID
1098 (for Plant 2), including Conditional Release and Waiver.
August 2001 -Authorized the General Manager to execute contract amendments to the existing “As
Available Capacity and Energy Power Purchase Agreements”with Southern California Edison,as
follows,in a form approved by General Counsel:Amendment No.1 To Power Purchase Agreement -
QFID 2640 (for Plant 1).Agreement Amending Amendment No.1 To Power Purchase Agreement -
QFID 2640 (for Plant 1).Amendment No.1 To Power Purchase Agreement -QFID 1098 (for Plant 2).
Agreement Amending Amendment No. 1 To Power Purchase Agreement - QFID 1098 (for Plant 2).
May 1991 -Approved documents relative to arrangements with Southern California Edison Company
for parallel operation of power generating facilities and for purchase and sale of excess power in
connection with the new Central Treatment Plant No. 2.
ADDITIONAL INFORMATION
N/A
Orange County Sanitation District Printed on 8/27/2024Page 2 of 3
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File #:2024-3777 Agenda Date:9/4/2024 Agenda Item No:10.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance.This item has been
budgeted (Budget FY 2024-25 and 2025-26,Section 5,Page 7,Net Operating Expense)and the
budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Draft Net Energy Metering Interconnection Agreement
·Draft NEM Customer-Generator Affidavit
·Amendment No. 4
·Amendment No. 3
·Amendment No. 2
·Amendment No. 1
·Original Agreement
Orange County Sanitation District Printed on 8/27/2024Page 3 of 3
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 1 of 23 12/2023
This Net Billing Tariff (NBT) or Net Energy Metering and Generating Facility Interconnection Agreement
(“Agreement”) is entered into by and between Orange County Sanitation District (“Customer”), and
Southern California Edison Company (“SCE”), sometimes also referred to herein jointly as “Parties” or
individually as “Party.”
1.APPLICABILITY
This Agreement is applicable only to Customers who satisfy all requirements of the definition of a
Renewable Electrical Generating Facility (“Generating Facility”) sized greater than one megawatt
(“MW”) as set forth in paragraph 1 of subdivision (a) of Section 25741 of the California Public
Resources Code and who will be served according to the provisions of Schedule NBT or Schedule
NEM-ST.
2.SUMMARY OF GENERATING FACILITY AND CUSTOMER ACCOUNT
2.1 Generating Facility Identification Number: NST-497000
2.2 Customer Meter Number: X345P-006016
2.3 Customer Service Account Number: 8015695676
2.4 Applicable Rate Schedule: TOU-8 Option D, Standby
2.5 Generating Facility Location: 22212 Brookhurst St, Huntington Beach,
CA, 92646
2.5.1 This agreement is applicable only to the Generating Facility described below and
installed at the above location. The Generating Facility may not be relocated or
connected to SCE’s system at any other location without SCE’s express written
permission.
2.5.2 This Agreement is applicable only to Renewable Electrical Generating Facilities,
which includes biomass, solar thermal, photovoltaic, wind, geothermal, fuel cells
(using renewable fuel), small hydroelectric generation, digester gas, municipal
solid waste conversion, landfill gas, ocean wave, ocean thermal, or tidal current,
and any additions or enhancements using such technology.
2.5.3 Renewable Electrical Generating Facilities using fuel cells, municipal solid waste
conversion, and small hydroelectric generating will be required to sign an affidavit
(Form 14-912) certifying the following criteria have been met:
a)For purposes of this Agreement, qualifying “solid waste conversion” is defined
pursuant to Public Resources Code Section 25741(b)(3).
b)For purposes of qualifying under “fuel cell” using renewable fuels, the
Generating Facility must use technology the California Public Utilities
Commission (“Commission”) determines will achieve reductions in emissions
of greenhouse gases and meet emissions requirements for eligibility for
funding pursuant to the Self-Generation Incentive Programs.
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 2 of 23 12/2023
c) A “small hydroelectric” generating facility is not an eligible Generating Facility
if it will cause an adverse impact on instream beneficial uses or cause a change
in the volume or timing of streamflow.
2.6 Generating Facility Technology (technologies using the renewable resources reflected
above): Digester gas fueled cogeneration.
2.7 Generating Facility Nameplate Rating (kW): 16,000 kW
2.8 Generating Facility CEC-AC Rating or Equivalent (kW): 16,000 kW
2.9 Estimated annual energy production of the Generating Facility (kWh): 110,160,000
kWh
2.10 Existing Service: Total annual usage (kWh): 2,582,772 kWh
3. NBT Generating Facility Size Attestation for Existing Service
3.1 The Generating Facility should be sized such that the total annual output in kWh is
primarily used to offset the customer’s own annual electrical requirements. For a
customer with a SCE account that has 12 or more months of billing history, the most
recent 12 months usage is used to determine the estimated size of the Generating
Facility. Should the customer elect to oversize their Generating Facility (as compared to
the 12-month usage history), the following attestation is required when seeking service
under Schedule NBT:
3.2 By initialing each line in the section below, I attest to the following:
_______ The Generating Facility is oversized to meet my expected increased future
electrical usage (i.e., increased usage resulting from an electric vehicle or other
electrical appliances to support electrification). _______ The Generating Facility’s estimated annual production in kWh is no larger than
150 percent of my most recent 12 months of total usage. _______ I expect to increase my electrical usage to correspond with the size of my Generating Facility within the next year (12 months after receiving Permission to
Operate (PTO)). _______ I have recently increased my electrical usage and my Generating Facility’s
estimated annual production in kWh is no larger than 150 percent of my current
projected electrical usage over 12 months. This means that additional electrical
usage is planned so that my Generating Facility’s annual kWh production is not
expected to exceed 150 percent of my current usage projected over the first 12
months after PTO. _______ I understand that SCE reserves the right to further validate that the Generating
Facility is sized in accordance with Schedule NBT.
4. NBT Generating Facility Size Attestation for New service or Customers with Less than 12-
Month of Usage History
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 3 of 23 12/2023
4.1 The Generating Facility should be sized such that the total annual output in kWh is
primarily used to offset the customer’s own annual electrical requirements. For a new
customer, or a customer with less than 12 months of billing history, the following
attestation is required when seeking service under Schedule NBT:
4.2 By initialing each line in the section below, I attest to the following:
_______ The Generating Facility is sized to meet expected my future electrical usage. _______ I expect that my electrical usage will correspond to the size of the Generating
Facility within the next year (12 months after receiving Permission to Operate
(PTO)). _______ I understand that SCE reserves the right to further validate that the Generating
Facility is sized in accordance with Schedule NBT.
5. GENERATING FACILITY INTERCONNECTION AND DESIGN REQUIREMENTS: 5.1 Customer shall be responsible for the design, installation, operation, and maintenance of
the Generating Facility and shall obtain and maintain any required governmental
authorizations and/or permits.
5.2 Customer shall be responsible for all applicable study costs as outlined in SCE’s Electric
Tariff Rule 21 – Generating Facility Interconnections (“Rule 21”).
5.3 If the studies conducted pursuant to the applicable provisions of Rule 21 result in the need
for upgrades to SCE’s Distribution and/or Transmission System, SCE shall be afforded the
time necessary to complete those upgrades before issuing written approval allowing the
Customer to operate the Generating Facility. Costs for those upgrades and any necessary
Interconnection Facilities shall be borne by the Customer, pursuant to the terms and
conditions outlined in Attachments A and B of this Agreement.
5.4 The Generating Facility shall meet all applicable safety and performance standards
established by the National Electrical Code, the Institute of Electrical and Electronics
Engineers (“IEEE”), and accredited testing laboratories such as Underwriters Laboratories
(“UL”), and, where applicable, rules of the Commission regarding safety and reliability. This
requirement shall include, but not be limited to, the provisions of IEEE Standard 929, UL
Standard 1741 and SCE’s Electric Rule 21 – Generating Facility Interconnections.
5.5 The Generating Facility must have a warranty of at least 10 years for all equipment and
the associated installation from the system provider. Warranties or service agreements
conforming to requirements applicable to the Self-Generation Incentive Program (“SGIP”)
may be used for technologies eligible for the SGIP. In appropriate circumstances
conforming to industry practice, this requirement may also rely on and be satisfied by
manufacturers’ warranties for equipment and separate contractors’ warranties for
workmanship (i.e., installation).
5.6 All major solar system components (including PV panels and other generation equipment,
inverters and meters) must be on the verified equipment list maintained by the California
Energy Commission (“CEC”). Any other equipment, as determined by SCE, must be
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 4 of 23 12/2023
verified as having safety certification from a Nationally Recognized Testing Laboratory
(“NRTL”).
5.7 Customer shall not commence parallel operation of the Generating Facility until written approval has been provided to it by SCE. 5.8 SCE shall have the right to have its representatives present at the final inspection made by the local authority having jurisdiction to inspect and approve the installation of the Generating Facility.
5.9 Customer shall not add generation capacity in excess of the ratings set forth in Sections 2.7 and 2.8 of this Agreement, or otherwise modify the Generating Facility without the prior
written permission of SCE. 6. METERING AND BILLING:
Metering requirements and billing procedures shall be set forth in the SCE, Electric Service Provider’s, Community Choice Aggregator’s and/or Community Aggregator’s rate schedule(s)
applicable to the electric service account assigned to the location where the Generating Facility is connected. 7. DISCONNECTION, INTERRUPTION OR REDUCTION OF DELIVERIES: 7.1 SCE may require Customer to interrupt or reduce the output of its Generating Facility under the following circumstances: (a) Whenever SCE deems it necessary in its sole judgment, to construct, install, maintain, repair, replace, remove, investigate, or inspect any of its equipment or any part of its electric system; or (b) Whenever SCE determines in its sole judgment, that curtailment, interruption, or reduction of Customer’s electrical generation is otherwise necessary due to emergencies, forced outages, force majeure, or compliance with prudent electrical practices. 7.2 Notwithstanding any other provision of this Agreement, upon termination of this Agreement or at any time SCE determines the continued parallel operation of the Generating Facility may endanger the public or SCE personnel, or affect the integrity of SCE’s electric system or the quality of electric service provided to other customers, SCE shall have the right to require the Generating Facility to be immediately disconnected from SCE’s electric system. The Generating Facility shall remain disconnected until such time as SCE is satisfied, in its sole judgment that the condition(s) causing such disconnection have ended or have been corrected. 7.3 Whenever feasible, SCE shall give Customer reasonable notice of the possibility that interruption or reduction of deliveries may be required. 7.4 Electrical energy and capacity provided to Customer during periods of curtailment or interruption of the output of the Generating Facility shall be provided pursuant to the terms
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 5 of 23 12/2023
of the rate schedule(s) applicable to the electric service account to which the Generating
Facility is connected.
8. ACCESS TO PREMISES:
SCE may enter Customer’s premises at all times, without notice to Customer for emergency
purposes only.
(a) To inspect Customer’s protective devices or check meter(s); to ascertain there is no
power flow; or
(b) To disconnect the Generating Facility and/or service to Customer, whenever in SCE’s
discretion, a hazardous condition exists and such immediate action is necessary to
protect persons, SCE’s facilities, or property of others from damage or interference
caused by the Generating Facility, or the failure of properly operating protective
devices.
SCE will make prior arrangements with the Customer for gaining emergency access to Customer’s
premises by obtaining keys to a lock box or a padlock or by making other mutually agreeable
arrangements.
9. INSURANCE
9.1 In connection with Customer’s performance of its duties and obligations under this
Agreement, Customer shall maintain, during the term of this Agreement, commercial
general liability insurance with a limit of two million dollars ($2,000,000) for each
occurrence.
Such commercial general liability insurance shall include coverage for Premises-
Operations and Contractual Liability.
9.2 The commercial general liability insurance required in Section 9.1 shall, by endorsement
to the policy or within the policy general condition itself, (a) include SCE as an additional
insured; (b) contain a severability of interest clause or cross-liability clause; (c) provide that
SCE shall not by reason of its inclusion as an additional insured incur liability to the
insurance carrier for payment of premium for such insurance; (d) that coverage provided
is primary and not in excess to or contributing with any insurance or self-insurance
maintained by SCE; (e) waiver of subrogation shall be granted to SCE; and (f) provide for
thirty (30) calendar days’ written notice to SCE prior to cancellation, termination, alteration,
or material change of such insurance.
9.3 [Intentionally Blank]
9.4 Customer agrees to furnish evidence of insurance (certificates of insurance and
endorsements as appropriate) to SCE prior to Parallel Operation, and thereafter for each
insurance policy renewal during the term of this Agreement. SCE shall have the right to
inspect or obtain a copy of the original policy or policies of insurance.
9.5 If Customer is self-insured with an established record of self-insurance, Customer may comply with the following in lieu of Sections 9.1 through 9.2:
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 6 of 23 12/2023
(a) Customer shall provide to SCE, at least thirty (30) calendar days prior to the date
of Parallel Operation, evidence of an acceptable plan to self-insure to a level of
coverage equivalent to that required under Section 9.1.
(b) If Customer ceases to self-insure to the level required hereunder, or if Customer is
unable to provide continuing evidence of Producer’s ability to self-insure, Customer
agrees to immediately obtain the insurance coverage required under Section 9.1
and 9.2 above.
9.6 All insurance policies, certificates of insurance, statements of self-insurance,
endorsements, cancellations, terminations, alterations, and material changes of such
insurance shall be issued and submitted to the following:
Southern California Edison Company
Attention: NBT Program Administrator
SCE Customer Solar & Self Generation
P.O. Box 800
Rosemead, CA 91770 10. LIABILITY: 10.1 Each Party as indemnitor shall defend, hold harmless, and indemnify the other Party and the directors, officers, employees, and agents of the other Party against and from any and all loss, liability, damage, claim, cost, charge, demand, or expense (including any direct, indirect or consequential loss, liability, damage, claim, cost, charge, demand, or expense, including attorneys’ fees) for injury or death to persons, including employees of either Party, and damage to property, including property of either Party, arising out of or in connection with (a) the engineering, design, construction, maintenance, repair, operation, supervision, inspection, testing, protection or ownership of the indemnitor’s facilities, or (b) the making of replacements, additions, betterments to, or reconstruction of the indemnitor’s facilities. This indemnity shall apply notwithstanding the active or passive negligence of the indemnitee. However, neither Party shall be indemnified hereunder for its loss, liability, damage, claim, cost, charge, demand, or expense resulting from its sole negligence or willful misconduct. 10.2 The indemnitor shall, on the other Party’s request, defend any suit asserting a claim covered by this indemnity and shall pay for all costs, including reasonable attorney fees, that may be incurred by the other Party in enforcing this indemnity. 10.3 The provisions of this Section shall not be construed to relieve any insurer of its obligations to pay any insurance claims in accordance with the provisions of any valid insurance policy. 10.4 Except as otherwise provided in Section 10.1, neither Party shall be liable to the other Party for consequential damages incurred by that Party. 10.5 Nothing in this Agreement shall create any duty to, any standard of care with reference to, or any liability to any person who is not a Party to it.
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 7 of 23 12/2023
10.6 Notwithstanding the provisions of Section 10.1, Customer shall be responsible for
protecting its Generating Facility from damage by reason of the electrical disturbances or
faults caused by the operation, faulty operation, or non-operation of SCE’s facilities, and
SCE shall not be liable for any such damage so caused.
11. GOVERNING LAW:
This Agreement shall be interpreted, governed, and construed under the laws of the State of
California as if executed and to be performed wholly within the State of California.
12. CALIFORNIA PUBLIC UTILITIES COMMISSION:
12.1 This Agreement shall at all times be subject to such changes or modifications by the
Commission as the Commission may, from time to time, direct in the exercise of its
jurisdiction.
12.2 Notwithstanding any other provisions of this Agreement, SCE has the right to unilaterally
file with the Commission, pursuant to the Commission’s rules and regulations, an
application for change in rates, charges, classification, service, or rule or any agreement
relating thereto.
13. AMENDMENT, MODIFICATIONS, WAIVER OR ASSIGNMENT:
13.1 This Agreement may not be altered or modified by either of the Parties, except by an
instrument in writing executed by each of them.
13.2 None of the provisions of this Agreement shall be considered waived by a Party unless
such waiver is given in writing. The failure of a Party to insist in any one or more instances
upon strict performance of any of the provisions of this Agreement or to take advantage of
any of its rights hereunder shall not be construed as a waiver of any such provisions or the
relinquishment of any such rights for the future, but the same shall continue and remain in
full force and effect.
13.3 This Agreement shall supersede any existing agreement under which Customer is currently
operating the Generating Facility identified in Section 2, herein, and any such agreement
shall be deemed terminated as of the date this Agreement becomes effective.
13.4 This Agreement contains the entire agreement and understanding between the Parties,
their agents, and employees as to the subject matter of this Agreement. Each party also
represents that in entering into this Agreement, it has not relied on any promise,
inducement, representation, warranty, agreement or other statement not set forth in this
Agreement.
13.5 This Agreement shall not be assigned if such assignment would cause the Generating Facility to not comply with the provisions of Public Utilities Code Section 2827.1. The Customer shall not voluntarily assign its rights or delegate its duties under this Agreement without SCE’s written consent. Any assignment or delegation Customer makes without SCE’s written consent shall not be valid. SCE shall not unreasonably withhold its consent to Customer’s assignment of this Agreement.
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 8 of 23 12/2023
14. NOTICES:
14.1 Any notice required under this Agreement shall be in writing and mailed at any United
States Post Office with postage prepaid and addressed to the Party, or personally
delivered to the Party, at the address below. Changes in such designation may be made
by notice similarly given. All written notices shall be directed as follows:
SOUTHERN CALIFORNIA EDISON COMPANY:
Attn: NBT Program Administrator
SCE Customer Solar & Self Generation
P.O. Box 800
Rosemead, CA 91770
CUSTOMER:
Account Name: Orange County Sanitation District
Mailing Address 10844 Ellis Ave
Mailing City: Fountain Valley Mailing State: CA
Mailing Zip Code: 92646
14.2 Customer’s notices to SCE pursuant to this Section shall refer to the Generating Facility
Identification Number that is set forth in Section 2.1
15. TERM AND TERMINATION OF AGREEMENT:
15.1 This Agreement shall become effective when SCE issues written authorization to
interconnect the Generating Facility after receipt of all required documents and payments,
and this completed Agreement is signed by the Customer and SCE, and shall remain in
effect thereafter from month to month unless terminated by either Party on thirty (30) days’
prior written notice in accordance with Section 14.
15.2 This Agreement shall terminate, without notice, upon: (a) termination of the electric
distribution service provided to Customer by SCE; or (b) changes to Customer’s electric
load which cause the Customer to no longer satisfy all requirements of the definition of an
Eligible Customer-Generator, as set forth in Section 2827.1(a) of the California Public
Utilities Code; or (c) termination of Customer’s Net Billing Tariff or Net Energy Metering
arrangements with its Electric Service Provider, Community Choice Aggregator and/or
Community Aggregator.
15.3 Pursuant to Public Utilities (PU) Code Section 769.2 and California Public Utilities
Commission (CPUC or Commission) Decision 23-11-068, if the Customer-Generator’s
contractor is found to have willfully violated Section 769.2 of the PU Code by failing to pay
its workers a prevailing wage, the Renewable Electrical Generating Facility is ineligible to
participate on a tariff developed pursuant to PU Code Sections 2827 or 2827.1. Upon notice
of a determination of a willful violation of Section 769.2 by the Department of Industrial
Relations or a court, SCE shall transition the Renewable Electrical Generating Facility (after
the required 30/60-day notification)1 to the Public Utility Regulatory Policies Act of 1978
1 Pursuant to Decision 23-11-068, Customers with single generating account with no benefitting/aggregated account will get a 30-day notice. Customers with single generating account with benefitting/aggregated accounts will get a 60-day notice
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 9 of 23 12/2023
(PURPA) compliant tariff. All the terms and conditions of this agreement will remain in
effect except that the Customer will not receive billing under tariffs developed pursuant to
2827 or 2827.1, including but not limited to NEM or NBT.
The Customer has the right to choose an alternate applicable tariff before or after the
transition. If the Customer does not choose another applicable tariff in advance of the next
billing cycle, the billing will transition to the PURPA compliant tariff to avoid any delay in
billing. Customer will remain on the PURPA compliant tariff (or other applicable tariff if
available and chosen by the Customer unless the willful wage violation is reversed or
nullified by the determining body.
This provision does not apply to the following Customers that are being served by tariffs
pursuant to PU Code 2827 and 2827.1:
(1) Residential Renewable Electrical Generating Facilities that have a maximum
generating capacity of 15 kilowatts or less of electricity;
(2) Residential Renewable Electrical Generating Facilities installed on a single-family
home;
(3) Public Work projects that are subject to Article 2 of Chapter 1 of Part 7 of Division
2 of the Labor Code;
(4) Renewable Electrical Generating Facilities that serve only a modular home, a
modular home community, or multi-unit housing that has two or fewer stories.
16. TRANSITION PROVISIONS:
16.1 Customers receiving service on Schedule NEM-ST, or who have submitted all
documentation necessary for receiving service on Schedule NEM-ST, are subject to the
transition provisions as outlined therein.
16.2 Customers receiving service on Schedule NBT, or who submit application on or after April
15, 2023 are subject to the transition provisions as outlined therein.
17. REQUIRED DISCLOSURE:
This Agreement is subject to SCE’s Rule 21 protocols, including the Confidentiality provisions
(Section D.7) and the Required Disclosure (Section D.7.d). As a condition of interconnection,
pursuant to the California Public Utilities Commission (CPUC) Decisions (D).14-11-001 and D.21-
06-026, SCE is required to provide certain data, including, but not limited to, confidential customer
information, to the CPUC, its contractors, the California Department of Consumer Affairs
Contractors State License Board, the California Department of Financial Protection & Innovation
and the Department of Industrial Relations. Customer authorizes SCE to release any and all
information contained in the application for interconnection to the entities identified above without
further notification or consent.
18. SIGNATURES:
This Agreement may be executed in counterparts, and by Electronic Signature on the part of SCE
and/or the Customer, and copies of a Party’s signed signature page may be transmitted to the other
Party by facsimile or other electronic means. Copies of the signature page so transmitted may be
used for the purpose of enforcing the terms of this Agreement as though they were originals and
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 10 of 23 12/2023
will not be made inadmissible in any legal or regulatory proceeding concerning this Agreement on
the basis of the Best Evidence Rule or similar rule of admissibility.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by their
duly authorized representatives. This Agreement is effective as provided in Section 15.1 above. ORANGE COUNTY SANITATION DISTRICT SOUTHERN CALIFORNIA EDISON COMPANY
By: By:
Name: Ryan P. Gallagher Name: Marcus Lotto
Title: Board Chairman
Title: Senior Manager, Grid Interconnection & Contract Development
Date: Date:
ATTEST:
By:
Name: Kelly A. Lore, MMC
Title: Clerk of the Board
Date:
APPROVED AS TO FORM:
By:
Name: Scott C. Smith
Title: General Counsel
Date:
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 11 of 23 12/2023
ATTACHMENT A
Additional Terms and Conditions for Projects Requiring Interconnection Facilities and/or Upgrades to SCE’s Distribution and/or Transmission System
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 12 of 23 12/2023
Section 1. Cost Responsibility for Interconnection Facilities and Distribution Upgrades
1.1 Interconnection Facilities
1.1.1 The Customer shall pay for the cost of the Interconnection Facilities itemized in Attachment
A-1 below and as provided, where applicable, in the Facilities Financing and Ownership
Agreement (“FFOA”) incorporated as Attachment B below. SCE shall provide a best
estimate cost, including a cost estimate pursuant to the Cost Envelope Option provisions
of Rule 21, Section F.7, if applicable, including overheads any applicable Income Tax
Component of Contribution (ITCC), for the purchase and construction of its Interconnection
Facilities and provide a detailed itemization of such costs. Costs associated with
Interconnection Facilities may be shared with other entities that may benefit from such
facilities by agreement of the Customer, such other entities, and SCE. Customers who
elected the Cost Envelope Option will be subject to the provisions of Rule 21, Section F.7,
as applicable, for the determination of actual costs
1.1.2 The Customer shall be responsible for its share of all reasonable expenses, including
overheads and any applicable ITCC, associated with (1) owning, operating, maintaining,
repairing, and replacing its own Interconnection Facilities, and (2) operating, maintaining,
repairing, and replacing SCE's Interconnection Facilities.
1.2 Distribution Upgrades
1.2.1 No portion of this Section 1.2 shall apply unless the interconnection of the Generating
Facility requires Distribution Upgrades.
1.2.2 SCE shall design, procure, construct, install, and own the Distribution Upgrades described
in Attachment A-2 below and as provided, where applicable, in the FFOA incorporated as
Attachment B below. If SCE and the Customer agree, the Customer may construct
Distribution Upgrades that are located on land owned by the Customer. The actual cost of
the Distribution Upgrades, including overheads and any applicable IITCC, shall be directly
assigned to the Customer. Customers who elected the Cost Envelope Option will be
subject to the provisions of Rule 21, Section F.7, as applicable, for the determination of
actual costs.
Section 2. Cost Responsibility for Network Upgrades
2.1 Applicability
No portion of this Section 2 shall apply unless the interconnection of the Generating Facility requires
Network Upgrades.
2.2 Network Upgrades
SCE shall design, procure, construct, install, and own the Network Upgrades described in
Attachment A-2 below and as provided, where applicable, in the FFOA incorporated as Attachment
B below. If SCE and the Customer agree, the Customer may construct Network Upgrades that are
located on land owned by the Customer. Unless SCE elects to pay for Network Upgrades, the
actual cost of the Network Upgrades, including overheads, shall be borne by the Customer unless
Section 2.2.1 directs otherwise.
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 13 of 23 12/2023
2.2.1 Repayment of Amounts Advanced for Network Upgrades
To the extent that the CAISO Tariff, currently Section 14.3.2 of Appendix DD, provides for cash repayment to interconnection customers for contribution to the cost of Network Upgrades, the Customer shall be entitled to a cash repayment, equal to the total amount paid to SCE and Affected System operator, if any, for Network Upgrades, including any tax gross-up or other tax-related payments associated with the Network Upgrades, and not otherwise refunded to the Customer, to be paid to the Customer on a dollar-for-dollar basis for the non-usage sensitive portion of transmission charges, as payments are made under SCE's tariff and Affected System's tariff for transmission services with respect to the Generating Facility.
Any repayment shall include interest calculated in accordance with the methodology set
forth in FERC’s regulations at 18 C.F.R. §35.19a(a)(2)(iii) from the date of any payment for
Network Upgrades through the date on which the Customer receives a repayment of such
payment pursuant to this subparagraph. The Customer may assign such repayment rights
to any person. To the extent that the CAISO Tariff does not provide for cash repayment to
interconnection customers for contribution to the cost of Network Upgrades, Customer is
not entitled to a cash repayment for amounts paid to SCE and Affected System operator
for Network Upgrades, and no cash repayment shall be made pursuant to this Agreement.
2.2.1.1 If the Customer is entitled to a cash repayment pursuant to Section 2.2.1,
the Customer, SCE, and any applicable Affected System operators may
adopt any alternative payment schedule that is mutually agreeable so long
as SCE and said Affected System operators take one of the following
actions no later than five years from the Commercial Operation Date: (1)
return to the Customer any amounts advanced for Network Upgrades not
previously repaid, or (2) declare in writing that SCE or any applicable
Affected System operators will continue to provide payments to the
Customer on a dollar-for-dollar basis for the non-usage sensitive portion
of transmission charges, or develop an alternative schedule that is
mutually agreeable and provides for the return of all amounts advanced
for Network Upgrades not previously repaid; however, full reimbursement
shall not extend beyond twenty (20) years from the Commercial Operation
Date.
2.2.1.2 If the Generating Facility fails to achieve commercial operation, but it or
another generating facility is later constructed and requires use of the
Network Upgrades, SCE and Affected System operator shall at that time
reimburse the Customer for the amounts advanced for the Network
Upgrades if the Customer is entitled to a cash repayment pursuant to
Section 2.2.1. Before any such reimbursement can occur, the Customer,
or the entity that ultimately constructs the generating facility, if different, is
responsible for identifying the entity to which reimbursement must be
made.
2.3 Rights Under Other Agreements
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 14 of 23 12/2023
Notwithstanding any other provision of this Agreement, nothing herein shall be construed as relinquishing or foreclosing any rights, including but not limited to firm transmission rights, capacity rights, transmission congestion rights, or transmission credits, that the Customer shall be entitled to, now or in the future, under any other agreement or tariff as a result of, or otherwise associated with, the transmission capacity, if any, created by the Network Upgrades, including the right to obtain cash reimbursements or transmission credits for transmission service that is not associated with the Generating Facility. Section 3. Billing, Payment, Milestones, and Financial Security
3.1 Billing and Payment Procedures and Final Accounting
SCE shall bill the Customer for the design, engineering, construction, and procurement costs,
including any applicable ITCC and/or other taxes, of Interconnection Facilities and Distribution and/or Network Upgrades contemplated by this Agreement pursuant to the FFOA, or as otherwise
agreed by the Parties.
3.2 Milestones
The Parties shall agree on milestones for which each Party is responsible and list them in Attachment A-3 below. A Party's obligations under this provision may be extended by agreement.
If a Party anticipates that it will be unable to meet a milestone for any reason other than a
Uncontrollable Force Event, it shall immediately notify the other Party of the reason(s) for not meeting the milestone and (1) propose the earliest reasonable alternate date by which it can attain
this and future milestones, and (2) requesting appropriate amendments to Attachment A-3 below.
The Party affected by the failure to meet a milestone shall not unreasonably withhold agreement to
such an amendment unless it will suffer significant uncompensated economic or operational harm
from the delay, (2) attainment of the same milestone has previously been delayed, or (3) it has
reason to believe that the delay in meeting the milestone is intentional or unwarranted
notwithstanding the circumstances explained by the Party proposing the amendment.
3.3 Financial Security Arrangements
At least 20 Business Days prior to the commencement of the design, procurement, installation, or
construction of a discrete portion of SCE’s Interconnection Facilities and Distribution and/or
Network Upgrades, the Customer shall provide SCE, at the Customer's option, a guarantee, a
surety bond, letter of credit or other form of security that is reasonably acceptable to SCE and is
consistent with the Uniform Commercial Code of the jurisdiction where the Point of Interconnection
is located. Such security for payment shall be in an amount sufficient to cover the costs for
constructing, designing, procuring, and installing the applicable portion of the SCE’s
Interconnection Facilities and Distribution and/or Network Upgrades and shall be reduced on a
dollar-for-dollar basis for payments made to SCE under this Agreement during its term. In addition:
3.3.1 The guarantee must be made by an entity that meets the creditworthiness requirements of
SCE, and contain terms and conditions that guarantee payment of any amount that may
be due from the Customer, up to an agreed-to maximum amount.
3.3.2 The letter of credit or surety bond must be issued by a financial institution or insurer reasonably acceptable to SCE and must specify a reasonable expiration date.
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 15 of 23 12/2023
Section 4. Taxes
4.1 Applicable Tax Laws and Regulation
The Parties agree to follow all applicable tax laws and regulations, consistent with Commission
policy and Internal Revenue Service requirements.
4.2 Maintenance of Tax Status
Each Party shall cooperate with the other to maintain the other Party's tax status. Nothing in this
Agreement is intended to adversely affect SCE’s tax exempt status with respect to the issuance of
bonds including, but not limited to, local furnishing bonds.
Section 5. Environmental Releases
Each Party shall notify the other Party, first orally and then in writing, of the release of any hazardous
substances, any asbestos or lead abatement activities, or any type of remediation activities related to the
Generating Facility or the Interconnection Facilities, each of which may reasonably be expected to affect
the other Party. The notifying Party shall (1) provide the notice as soon as practicable, provided such Party
makes a good faith effort to provide the notice no later than 24 hours after such Party becomes aware of
the occurrence, and (2) promptly furnish to the other Party copies of any publicly available reports filed with
any governmental authorities addressing such events.
Section 6. Subcontractors
Nothing in this Agreement shall prevent a Party from utilizing the services of any subcontractor as it deems
appropriate to perform its obligations under this Agreement; provided, however, that each Party shall
require its subcontractors to comply with all applicable terms and conditions of this Agreement in providing
such services and each Party shall remain primarily liable to the other Party for the performance of such
subcontractor.
6.1 The creation of any subcontract relationship shall not relieve the hiring Party of any of its obligations
under this Agreement. The hiring Party shall be fully responsible to the other Party for the acts or
omissions of any subcontractor the hiring Party hires as if no subcontract had been made; provided,
however, that in no event shall SCE be liable for the actions or inactions of the Customer or its
subcontractors with respect to obligations of the Customer under this Agreement. Any applicable
obligation imposed by this Agreement upon the hiring Party shall be equally binding upon, and shall
be construed as having application to, any subcontractor of such Party.
6.2 The obligations under this article will not be limited in any way by any limitation of subcontractor’s
insurance.
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 16 of 23 12/2023
Attachment A-1
Description and Costs of the Generating Facility,
Interconnection Facilities, and Metering Equipment
Recitals
This Agreement is made with reference to the following facts, among others:
WHEREAS, the Customer owns and operates the Generating Facility that is described below in Section 1
of this Attachment A-1 to this Agreement.
WHEREAS, Customer (as successor-in-interest to County Sanitation Districts of Orange County) and
SCE are parties to a Power Purchase Agreement, dated July 2, 1992 as amended (“Existing PPA”),
which includes, as an Appendix thereto, an Interconnection Facilities Agreement (the “IFA”), pursuant to
which, among other things, the Customer and SCE established interconnection arrangements between
the Generating Facility and the Distribution System.
WHEREAS, Customer and SCE have agreed to enter into this Agreement for the purpose of (i) replacing
the existing IFA which is under the jurisdiction of the CPUC, and (ii) establishing interconnection
arrangements pursuant to Rule 21.
WHEREAS, Generating Facility is described below in Section 1 of this Attachment A-1 to this Agreement
and includes: (i) an existing 12,000 kW interconnected generation resource which was not required to
submit an Interconnection Request pursuant to Rule 21 and did not participate in the Fast Track Process,
Independent Study Process, Cluster Study Process or Transmission Cluster Process and was not subject
to the related Interconnection Studies, and (ii) a new 4,000 kW generation resource which submitted a
new Interconnection Request pursuant to Rule 21 and participated in the Fast Track Process to complete
the related Interconnection Studies.
WHEREAS, the existing PPA, including the IFA will terminate upon the effective date of this Agreement.
WHEREAS, in the FFOA included as Attachment B to this Agreement, Existing Interconnection Facilities
(“Existing”) installed pursuant to the IFA are identified as well as the Customer’s related cost
responsibility. New Interconnection Facilities, Distribution Upgrades, and Network Upgrades, as
applicable, (“New”) have also been identified in the FFOA included as Attachment B to this Agreement
consistent with current interconnection standards pursuant to the requirements of this Agreement.
WHEREAS, New Interconnection Facilities described in the FFOA included as Attachment B to this
Agreement are based on SCE’s preliminary engineering and design. Such descriptions are subject to
modification to reflect the actual facilities constructed and installed following SCE’s final engineering and
design, identification of field conditions, and compliance with applicable environmental and permitting
requirements.
NOW THEREFORE, the Parties agree to the additional terms of this Agreement as follows:
Equipment, including the Generating Facility, Interconnection Facilities, and metering equipment, shall be itemized and identified as being owned by the Customer or SCE. SCE will provide a best estimate itemized cost, including a cost estimate pursuant to the Cost Envelope Option provisions of Rule 21, Section F.7, if applicable, including overheads and any applicable ITCC, of its Interconnection Facilities
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 17 of 23 12/2023
and metering equipment, and a best estimate itemized cost of the annual operation and maintenance expenses associated with its Interconnection Facilities and metering equipment. 1. Description of Generating Facility: All equipment and facilities comprising the Customer’s 16,000 kW (16,000 kW CEC-AC) digester gas fueled cogeneration generating facility located at 22212 Brookhurst St, Huntington Beach, CA, 92646, as disclosed by the Customer in its Application, which includes: a. Existing Generators: a 12,000 net kW (12,000 gross kW) digester gas fueled cogeneration system which consists of (i) four (4) Ideal Electric Company SAMB Frame M-9-33 internal combustion engine each rated at 3,000 net kW (3,000 gross kW) for a total maximum output of 12,000 kW, (ii) the associated infrastructure, (iii) power factor correction equipment, as necessary, (iv) meters and metering equipment, and (v) appurtenant equipment. b. New Generators: a 4,000 net kW (4,000 gross kW) digester gas fueled cogeneration system which consists of (i) one (1) Ideal Electric Company SAMB Frame M-9-33 internal combustion engine rated at 3,000 net kW (3,000 gross kW), one (1) Kato Engineering A251460000 steam turbine synchronous generator rated at 1,000 net kW (1,000 gross kW) for a total maximum output of 4,000 kW, (ii) the associated infrastructure, (iii) power factor correction equipment, as necessary, (iv) meters and metering equipment, and (v) appurtenant equipment. 2. Description and Costs of Interconnection Facilities and Metering Equipment: See FFOA included as Attachment B to this Agreement. 3. Single-Line Diagram: See FFOA included as Attachment B to this Agreement.
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 18 of 23 12/2023
Attachment A-2
Description of Distribution and/or Network Upgrades and Cost Responsibility
SCE shall describe the Distribution and/or Network Upgrades and provide an itemized best estimate of the
cost, including a cost estimate pursuant to the Cost Envelope Option provisions of Rule 21, Section F.7, if
applicable, including overheads and any applicable ITCC, of the Distribution and/or Network Upgrades and
annual operation and maintenance expenses associated with such Distribution and/or Network Upgrades.
SCE shall functionalize the upgrade costs and annual expenses as either transmission or distribution
related. 1. Description of Distribution Upgrades and Network Upgrades and Cost Responsibility:
See FFOA included as Attachment B to this Agreement.
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 19 of 23 12/2023
Attachment A-3
Milestones
In-Service Date: See Milestone 10 below
Critical milestones and responsibility as agreed to by the Parties:
Milestone Date Responsible Party
(1) Provide project payment(s) to SCE in accordance with Section 3.1 of Attachment A of this Agreement
Existing Deemed to have been completed under the IFA New Within twenty (20) Business Days of the effective date of this Agreement Customer
(2) Submit complete design package2 as requested by SCE Existing Deemed to have been completed under the IFA New Within twenty (20) Business Days of the effective date of this Agreement Customer
(3) Review and approval of Customer’s design package3 Existing Deemed to have been completed under the IFA New Within five (5) Business Days of completion of Milestone (2) SCE
(4) Draft of SCE’s preliminary design for Interconnection Facilities and Distribution Upgrades
Existing Deemed to have been completed under the IFA New Within sixty (60) Business Days from approval of Milestone (3) SCE
2 See the Generating Facility’s interconnection study report dated April 3, 2024 for design package requirements.
3 Additional time will be required between Milestone (2) and (3) if the design package is not deemed complete and
requires additional information.
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 20 of 23 12/2023
Milestone Date Responsible Party
(5) Approve preliminary design for Interconnection Facilities Existing Deemed to have been completed under the IFA New Within five (5) Business
Days of completion of Milestone (4) Customer (6) Complete final design for Interconnection Facilities Existing Deemed to have been completed under the IFA New Within thirty (30) Business Days of completion of Milestone (5) SCE (7) Complete below grade civil work4 (“Civil Construction” as defined in Section 2 of Attachment A of the FFOA) with SCE oversight and receive SCE inspector release
Existing Deemed to have been completed under the IFA New Within forty (40)5 Business Days following completion of Milestone (6) Customer (8) Completion of the construction of the Interconnection Facilities Existing Deemed to have been completed under the IFA New Within ninety (90) Business Days following completion of Milestone (7) SCE (9) Submit proof of insurance coverage in
accordance with Section 9 of this Agreement
At least ten (10) Business
Days prior to the date of Parallel Operation Customer
4 Delays in obtaining requisite easements and/or permits and customer delays in constructing all civil work for the
underground scope in accordance with SCE Electrical Design Standards will result in additional time required to
complete Milestone (8) as completion of this milestone is dependent on completion of all civil work.
5 Timeline is only an estimate and is dependent upon project design specifications and Customer’s ability to
complete.
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 21 of 23 12/2023
Milestone Date Responsible Party
(10) In-Service Date6 and schedule commissioning testing Existing Deemed to have been completed under the IFA New Following completion of
Milestone (8) (estimated In-Service Date by 9/19/2025)6 Customer
(11) Testing of SCE’s Interconnection Facilities and testing of the Customer’s Interconnection Facilities and Generating Facility in accordance with Rule 21 Sections F.5 and L.5
Existing Deemed to have been completed under the IFA New Within ten (10) Business Days following completion of Milestone 10. Customer and SCE (12) SCE’s written authorization for Parallel Operation of the Generating Facility in compliance with Rule 21 Section F.5 (b)
Within five (5) Business Days after the provision of any required documentation and satisfaction of any inspections and testing requirements in Rule 21 and compliance with the terms of this Agreement SCE
Agreed to by:
For SCE: __________________________ Date: ______________ Marcus Lotto
For the Customer: ________________________ Date: ______________ Ryan P. Gallagher
6 Customer understands and acknowledges that such timeline is only an estimate and that equipment and material
lead times, labor availability, outage coordination, regulatory approvals, right-of-way negotiations, or other
unforeseen events, or ESR violations could delay the actual in-service dates of SCE’s Interconnection Facilities and
Distribution Upgrades beyond those specified. SCE shall use Reasonable Efforts to complete engineering,
procurement and installation of the Distribution Provider’s Interconnection Facilities and Distribution Upgrades by
the dates set forth above.
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 22 of 23 12/2023
For the Customer (ATTEST): ________________________ Date: ______________
Kelly A. Lore, MMC
For the Customer (APPROVED AS TO FORM): ________________________ Date: ______________ Scott C. Smith
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SOUTHERN CALIFORNIA EDISON COMPANY NET BILLING TARIFF OR NET ENERGY METERING AND RENEWABLE ELECTRICAL GENERATING FACILITY SIZED GREATER THAN ONE MEGAWATT INTERCONNECTION AGREEMENT
ORANGE COUNTY SANITATION DISTRICT NST-497000
Form 14-974 23 of 23 12/2023
Attachment B
(If Applicable)
FACILITIES FINANCING AND OWNERSHIP AGREEMENT
(Provided by SCE)
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ATTACHMENT B FACILITIES FINANCING AND OWNERSHIP AGREEMENT SOUTHERN CALIFORNIA EDISON COMPANY ORANGE COUNTY SANITATION DISTRICT
NST-497000
B-1
1. PARTIES:
The Parties to this Facilities Financing and Ownership Agreement (FFOA) are, Orange County Sanitation District (Customer), and Southern California Edison Company, (SCE). Customer and SCE are sometimes referred to herein individually as "Party," and collectively as "Parties."
2. RECITALS:
2.1 Customer has applied to interconnect a 16,000 kW (Gross Nameplate capacity) Generating Facility that will be operated in parallel with SCE's Distribution System. Said Generating Facility is described in Section 2 and Attachment A-1 of the Generating Facility Interconnection Agreement (“GFIA”) between the Parties to which this FFOA is attached. SCE has assigned the Generating Facility identification number NST-497000 to this facility.
2.2 The electrical facilities installed, owned, operated and maintained by SCE described in Attachment A, attached hereto, are required to interconnect Customer’s Generating Facility to the SCE Distribution System pursuant to SCE's Rule 21. Such electrical facilities may include Interconnection Facilities, Distribution Upgrades and Network Upgrades.
2.3 Pursuant to SCE's Rule 21 all or a portion of the Interconnection Facilities, Distribution Upgrades and Network Upgrades are provided at the Customer’s expense by SCE as "Added Facilities" as defined in SCE's Rule 2.H.
3. AGREEMENT:
The Parties agree as follows:
3.1 Unless otherwise defined herein, initially capitalized terms shall have the same meanings as defined in the GFIA or Section C of SCE’s Rule 21. If any term is defined in both the GFIA and Rule 21, the definition in Rule 21 shall prevail.
3.2 The Parties agree to the arrangements as indicated in this Section 3.2 for the financing, design, installation, operation, maintenance, and ownership of the Interconnection Facilities, Distribution Upgrades and Network Upgrades described in Attachment A, attached hereto.
3.2.1 SCE, at Customer’s expense, shall install, own, operate, and maintain the Interconnection Facilities, Distribution Upgrades and Network Upgrades described as "Customer-Financed Added Facilities" in Attachment A, attached
hereto.
3.2.2 Customer shall finance, install, own, operate, and maintain the Interconnection Facilities described as "Customer-Constructed and Owned Interconnection Facilities" in Attachment A, attached hereto.
4. TERM AND TERMINATION:
4.1 This FFOA shall become effective as of the last date entered in Section 11 below. The FFOA shall continue in full force and effect until terminated by (1) either Party on at least thirty (30) days advance written notice or (2) the end of the 20-year term provided under Section 6.3(b) herein or (3) termination of the GFIA to which this FFOA is attached. Upon termination, Customer shall pay all costs and charges incurred to the date of termination pursuant to Section 8.9 herein, including but not limited to charges for engineering, surveying, right-of-way and easement acquisition expenses or any other expense incurred by SCE for the Customer, even if the Interconnection Facilities, Distribution Upgrades and Network Upgrades have not been installed.
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ATTACHMENT B FACILITIES FINANCING AND OWNERSHIP AGREEMENT SOUTHERN CALIFORNIA EDISON COMPANY ORANGE COUNTY SANITATION DISTRICT
NST-497000
B-2
4.2 Customer agrees to utilize the Interconnection Facilities, Distribution Upgrades and Network Upgrades described in Attachment A, attached hereto, in accordance with Prudent Electrical Practices. If Customer fails to so utilize said Interconnection Facilities, Distribution Upgrades and Network Upgrades, SCE may terminate this FFOA, remove the Interconnection Facilities, Distribution Upgrades and Network Upgrades, and Customer shall be subject to the Termination Charge pursuant to Section 8.9 herein.
5. PROJECT DEVELOPMENT MILESTONES:
Project development milestones, if applicable, are identified in Attachment A-3 of the GFIA.
6. INTERCONNECTION FACILITIES, DISTRIBUTION UPGRADES AND NETWORK UPGRADES PROVIDED AS CUSTOMER-FINANCED ADDED FACILITIES:
The following shall apply for that portion of the Interconnection Facilities, Distribution Upgrades and Network Upgrades specified in Attachment A, attached hereto, as "Customer-Financed Added Facilities."
6.1 SCE shall, pursuant to SCE's Rule 21, engineer, design, procure equipment and materials, construct, install, own, operate, and maintain the Customer-Financed Added Facilities.
6.2 Customer shall pay to SCE in advance of construction, the estimated total Added Facilities Investment of said Customer-Financed Added Facilities, as set forth in Attachment A, attached hereto, as may be revised pursuant to Sections 8.2 and/or 8.3, herein. If applicable, said cost shall include the estimated Income Tax Component of Contributions (ITCC), pursuant to SCE's Preliminary Statement Part M as filed with the Commission and as may be revised from time to time.
6.3 In addition to the payment required under Section 6.2 herein, Customer shall pay to SCE an ownership charge determined as the product of (1) the total Added Facilities Investment in Customer-Financed Added Facilities as set forth in Attachment A, attached hereto, as may be revised pursuant to Sections 8.2 and/or 8.3 herein, and (2) the rate established for the replacement coverage option for "Customer-Financed Added Facilities" agreed to by the Parties as reflected in this Section 6.3 as set forth in SCE's Rule 2.H as filed with the Commission and as may be revised from time to time. Whenever Added Facilities are replaced, the Added Facilities Investment amount used as the basis for determining the ownership charge Customer pays SCE shall be subject to the conditions set forth in Section 8.6 or 8.7 herein. The replacement coverage option for Customer-Financed Added Facilities is as follows:
Existing:
☒ (a) Replacement Coverage into Perpetuity
Under this option, Customer shall pay to SCE, at SCE's sole option, either:
☒ (1) A Monthly Charge determined by SCE based upon an initial monthly rate
of 0.39 % times the total Added Facilities Investment amount; or,
N/A (2) A One-Time Payment determined by SCE representing the present value of the sum of the Monthly Charges for the total Added Facilities Investment amount.
N/A (b) Replacement Coverage with 20-Year Term
Under this Option, for a term of 20 years beginning with the date said Added Facilities are first made available for Customer’s use, Customer shall pay to SCE a Monthly Charge determined by SCE based upon an initial monthly rate
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ATTACHMENT B FACILITIES FINANCING AND OWNERSHIP AGREEMENT SOUTHERN CALIFORNIA EDISON COMPANY ORANGE COUNTY SANITATION DISTRICT
NST-497000
B-3
of 0.32 % times the total Added Facilities Investment amount. At the end of the 20-year term, this FFOA shall terminate. If the Customer elects to continue to utilize the Added Facilities past the term of this FFOA, Customer and SCE must execute a new Added Facilities agreement without replacement coverage or with replacement coverage in perpetuity pursuant to the provision in SCE’s Rule 2 Section H.2.f.(3).
N/A (c) Without Replacement Coverage
Under this option, Customer shall pay SCE a Monthly Charge determined by SCE based upon an initial monthly rate of 0.29 % times the total Added Facilities Investment amount.
New:
N/A (a) Replacement Coverage into Perpetuity
Under this option, Customer shall pay to SCE, at SCE's sole option, either:
N/A (1) A Monthly Charge determined by SCE based upon an initial monthly rate of 0.39 % times the total Added Facilities Investment amount; or,
N/A (2) A One-Time Payment determined by SCE representing the present value of the sum of the Monthly Charges for the total Added Facilities Investment amount.
N/A (b) Replacement Coverage with 20-Year Term
Under this Option, for a term of 20 years beginning with the date said Added Facilities are first made available for Customer’s use, Customer shall pay to SCE a Monthly Charge determined by SCE based upon an initial monthly rate of 0.32 % times the total Added Facilities Investment amount. At the end of the 20-year term, this FFOA shall terminate. If the Customer elects to continue to utilize the Added Facilities past the term of this FFOA, Customer and SCE must execute a new Added Facilities agreement without replacement coverage or with replacement coverage in perpetuity pursuant to the provision in SCE’s Rule 2 Section H.2.f.(3).
N/A (c) Without Replacement Coverage
Under this option, Customer shall pay SCE a Monthly Charge determined by SCE based upon an initial monthly rate of 0.29 % times the total Added Facilities Investment amount.
7. INTERCONNECTION FACILITIES PROVIDED AS CUSTOMER-CONSTRUCTED AND OWNED INTERCONNECTION FACILITIES:
For that portion of the Interconnection Facilities specified in Attachment A, attached hereto, as "Customer-Constructed and Owned Interconnection Facilities", the Customer is subject to the following:
7.1 At Customer’s expense, Customer shall finance, engineer, design, acquire equipment and materials, construct, obtain rights-of-way as necessary, install, own, lease or rent, operate, and maintain the Customer-Constructed and Owned Interconnection Facilities. The Customer-Constructed and Owned Interconnection Facilities shall be engineered, designed and constructed to be compatible with SCE's Interconnection Facilities, Distribution Upgrades and Network Upgrades, and in accordance with SCE's Rule 21, as applicable.
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ATTACHMENT B FACILITIES FINANCING AND OWNERSHIP AGREEMENT SOUTHERN CALIFORNIA EDISON COMPANY ORANGE COUNTY SANITATION DISTRICT
NST-497000
B-4
7.2 SCE shall, at Customer’s expense, review Customer’s design and require modifications that SCE reasonably determines necessary to assure compatibility with SCE's electrical system and assure SCE system integrity.
7.3 Customer shall notify SCE at least thirty (30) days prior to the Parallel Operation of Customer’s Generating Facility and SCE shall have the right to inspect the Customer-Constructed and Owned Interconnection Facilities and shall notify Customer of any deficiencies within five (5) days after inspection. Customer must correct any deficiencies prior to Parallel Operation of the Generating Facility.
8. INTERCONNECTION FACILITIES, DISTRIBUTION UPGRADES AND NETWORK UPGRADES BILLING:
8.1 Customer shall pay to SCE in advance of any construction by SCE, any one-time costs (including, when applicable, the ITCC) to rearrange existing facilities and/or to provide facilities normally installed by the Customer as set forth in Attachment A, attached hereto, as "One-Time Costs."
8.2 Unless otherwise agreed in writing, the costs and charges paid by Customer pursuant to Sections 6.2, 6.3, 7.2, 8.1, and 8.9 herein shall initially be based upon estimated costs. When the recorded book costs have been determined by SCE, the costs and charges paid by Customer under this FFOA shall be revised to be based upon such recorded
costs and adjusted retroactively to the date when service was first available by means of such Added Facilities. By executing this FFOA, Customer has been informed and understands SCE's determination of recorded book cost may be delayed and that unless otherwise agreed, retroactive adjustments resulting from such determination may occur at anytime during the term of this FFOA. All amounts billed under this FFOA, unless other terms are mutually agreed upon, shall be payable to SCE within thirty (30) days from the date of presentation of a bill. Any credits resulting from such adjustments will, unless other terms are mutually agreed upon, be refunded to Customer.
8.3 SCE shall have the right to revise the initial estimated costs and bill Customer using such revised estimated costs during the period preceding determination of the recorded book costs. SCE shall indicate such revisions on Attachment A, attached hereto, or a superseding Attachment A and provide a copy to Customer. SCE shall commence billing
the costs and charges paid by Customer pursuant to this FFOA using such revised estimate not earlier than thirty (30) days from the date the revised estimate is provided to Customer.
8.4 Whenever the ownership charge is to be paid by Customer as a Monthly Charge pursuant to Section 6.3 herein, the Monthly Charge shall automatically increase or decrease without formal amendment to this FFOA if the Commission subsequently authorizes a higher or lower percentage rate in the calculation of the costs of ownership for Added Facilities as stated in SCE’s Rule 2.H, effective with the date of such authorization.
8.5 If it becomes necessary for SCE to alter or rearrange the Added Facilities including, but not limited to, the conversion of overhead facilities to underground, Customer shall be notified of such necessity and shall be given the option to either terminate this FFOA in accordance with Sections 4 and 8.9 herein, or to pay to SCE additional amounts consisting of:
(a) Revised costs and charges based on the total net additional installed cost of all new and remaining Added Facilities. Such revised costs and charges shall be determined, as applicable, in the same manner as described in Sections 6.2 and 6.3 herein; plus
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ATTACHMENT B FACILITIES FINANCING AND OWNERSHIP AGREEMENT SOUTHERN CALIFORNIA EDISON COMPANY ORANGE COUNTY SANITATION DISTRICT
NST-497000
B-5
(b) An additional payment of ITCC, and/or one-time cost, if any, for any new Added Facilities which shall be determined in the same manner as described in Sections 6.2 and 8.1 herein; plus
(c) The cost to remove any portion of the Added Facilities that are no longer necessary because of alteration or rearrangement, such charge is to be determined by SCE in the same manner as described in Section 8.9 herein.
8.6 Whenever Added Facilities are replaced due to damage (caused by other than the Customer’s intentional or negligent conduct) or equipment failure and replacement coverage is provided pursuant to Sections 6.3(a) or (b) herein, such replacement will be at SCE's expense with no change in the Added Facilities Investment amount.
8.7 Whenever Added Facilities are replaced (1) due to damage or equipment failure and replacement coverage is not provided pursuant to Section 6.3(c) herein, or (2) due to Customer’s increased load or generation levels, as determined by SCE, or (3) Customer’s intentional or negligent conduct, such replacement will be made by SCE at the Customer’s expense, including any applicable ITCC. Any additional amounts due to SCE as a result of such replacement shall be payable by the Customer to SCE within thirty (30) days from the date of presentation of a bill. If such replacement results in a change in the Added Facilities Investment, the Monthly Charge will be adjusted based on the revised added investment amount effective with the date the replaced Added Facilities are first available for Customer’s use. Except that, where the replacement of Added Facilities is solely required for SCE's operating convenience or necessity or because of damage caused by the sole negligence or willful act of SCE, no increase shall be made in the Added Facilities Investment amount or the Monthly Charge.
8.8 Except as otherwise provided in this FFOA, SCE shall have the right to charge Customer under the terms and conditions of this FFOA commencing with the date SCE, in its sole opinion, determines the Added Facilities are available for Customer’s use.
8.9 Upon discontinuance of the use of any Added Facilities due to termination of service, termination of this FFOA, or otherwise:
(a) Customer shall pay to SCE on demand (in addition to all other moneys to which SCE may be legally entitled by virtue of such termination) a Termination Charge defined as the removal cost less the salvage value of the Added Facilities to be removed. Commencing in the sixteenth (16) year after the date service is first rendered by means of said Added Facilities, 20 percent of the Termination Charge shall be subtracted from that charge each year until the total charge is zero.
(b) SCE shall be entitled to remove and shall have a reasonable time in which to
remove any portion of the Added Facilities located on the Customer’s property.
(c) SCE may, at its option, alter, rearrange, convey, or retain in place any portion of the Added Facilities located on property other than Customer’s property. Where all or any portion of the Added Facilities located on property other than Customer’s property are retained in place and used by SCE to provide permanent service to other customers, the facility Termination Charge described in Section 8.9(a), herein, shall be reduced by the recorded installed cost of the retained facilities.
8.10 Customer shall not be required to pay the Termination Charge specified in Section 8.9, herein if termination of the use of the Added Facilities is caused solely by SCE. Termination pursuant to Section 4.2 herein or Section 15.2 of the GFIA shall be deemed not to have been caused solely by SCE.
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ATTACHMENT B FACILITIES FINANCING AND OWNERSHIP AGREEMENT SOUTHERN CALIFORNIA EDISON COMPANY ORANGE COUNTY SANITATION DISTRICT
NST-497000
B-6
8.11 Should any amount billed pursuant to this FFOA not be paid by Customer, SCE shall at any time be entitled to collect such amounts through an offset against any amount SCE may owe to Customer.
9. GENERAL PROVISIONS:
9.1 Unless otherwise provided for in this FFOA, Interconnection Facilities connected to SCE’s side of the Point of Common Coupling, Distribution Upgrades and Network Upgrades shall be provided, installed, owned, and maintained by SCE at Customer’s expense in accordance with SCE's Rule 21.
9.2 SCE shall not be obligated to begin construction of Added Facilities prior to Customer’s payment of all moneys due as described in Sections 6.2, 6.3, 8.1, and 8.9 herein.
9.3 Where it is necessary to install Added Facilities on Customer’s property, Customer hereby grants to SCE (a) the right to make such installation on Customer’s property including installation of a line extension along the shortest practical route thereon and (b) the right of ingress to and egress from Customer’s property as determined by SCE in its sole discretion for any purpose connected with the operation and maintenance of the Added Facilities. Customer shall provide rights-of-way or easements of sufficient space to provide legal clearance from all structures now or hereafter erected on Customer’s property for any facilities of SCE.
9.4 Where formal rights-of-way or easements are required in, on, under, or over Customer’s property or the property of others for the installation of the Added Facilities, SCE shall not be obligated to install the Added Facilities unless and until any necessary permanent rights-of-way or easements, satisfactory to SCE, are granted without cost to SCE. Upon termination of this FFOA in accordance with Section 4, SCE shall quitclaim all easements and rights of way in, on, under, and over Customer’s property, which are, as determined by SCE in its sole discretion, no longer required by SCE due to the removal of its Added Facilities.
9.5 SCE shall not be responsible for any delay in completion of the installation of the Added Facilities including, but not limited to, delays resulting from shortage of labor or materials, strike, labor disturbances, war, riot, weather conditions, governmental rule, regulation, or order, including orders or judgments of any court or commission, delay in obtaining necessary rights-of-way and easements, act of God, or any other cause or condition beyond control of SCE. SCE shall have the right in the event it is unable to obtain materials or labor for all of its construction requirements, to allocate materials and labor to construction projects which it deems, in its sole discretion, most important to serve the needs of its customers, and any delay in construction hereunder resulting from such allocation shall be deemed to be a cause beyond SCE's control.
9.6 SCE shall not be liable for any loss, damage, or injury arising from SCE’s installation, operation, maintenance, or control of the Added Facilities, unless such loss, damage, or injury results from SCE’s sole negligence, and, in no event, shall SCE be liable for loss of profits, revenues, or other consequential damages. No adjustment shall be made to reduce billings if damages to, or malfunction of the Added Facilities results from any cause other than the negligence or willful act of SCE.
9.7 Added Facilities provided hereunder shall at all times remain the property of SCE.
9.8 This FFOA supplements the appropriate application and contract(s) for electric service presently in effect between the Parties.
9.9 Customer may assign this FFOA only with SCE's written consent. Such consent shall not be unreasonably withheld. Such assignment shall be deemed to include, unless
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ATTACHMENT B FACILITIES FINANCING AND OWNERSHIP AGREEMENT SOUTHERN CALIFORNIA EDISON COMPANY ORANGE COUNTY SANITATION DISTRICT
NST-497000
B-7
otherwise specified therein, all of Customer’s rights to any refunds, which might become due upon discontinuance of the use of any Added Facilities.
10. GOVERNING LAW
This FFOA shall be interpreted, governed, and construed under the laws of the State of California as if executed and to be performed wholly within the State of California and shall, to the extent provided by law, at all times be subject to applicable tariff rules and modification of such rules as directed by the Commission in the exercise of its jurisdiction.
11. SIGNATURES
This FFOA may be executed in counterparts, and by Electronic Signature on the part of SCE and/or the Customer, and copies of a Party’s signed signature page may be transmitted to the other Party by facsimile or other electronic means. Copies of the signature page so transmitted may be used for the purpose of enforcing the terms of this FFOA as though they were originals and will not be made inadmissible in any legal or regulatory proceeding concerning this FFOA on the basis of the Best Evidence Rule or similar rule of admissibility.
IN WITNESS WHEREOF, the Parties hereto have caused this FFOA to be executed by their duly authorized representatives. This FFOA is effective as provided in Section 4.1 above.
ORANGE COUNTY SANITATION DISTRICT
SOUTHERN CALIFORNIA EDISON COMPANY
By: By:
Name: Ryan P. Gallagher Name: Marcus Lotto
Title: Board Chairman Title: Senior Manager, Grid Interconnection & Contract Development
Date: Date:
ATTEST:
By:
Name: Kelly A. Lore, MMC
Title: Clerk of the Board
Date:
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ATTACHMENT B FACILITIES FINANCING AND OWNERSHIP AGREEMENT SOUTHERN CALIFORNIA EDISON COMPANY ORANGE COUNTY SANITATION DISTRICT
NST-497000
B-8
APPROVED AS TO FORM:
By:
Name: Scott C. Smith
Title: General Counsel
Date:
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ATTACHMENT A TO ATTACHMENT B FACILITIES FINANCING AND OWNERSHIP AGREEMENT SOUTHERN CALIFORNIA EDISON COMPANY ORANGE COUNTY SANITATION DISTRICT
NST-497000
B-A-1
1. Added Facilities Investment for Customer- Financed Facilities (Existing – Installed Pursuant to the IFA) (Provided per Section 3.2.1)
Component Original Estimate Revised Estimate Recorded Cost
A. Interconnection Facilities*
- Huntington Beach Generating Station – Install telesync circuit equipment $11,486.84
- Huntington Beach-La Fayette-Plant 66 kV transmission line – Install three spans of 954 KCMIL SAC conductor and two KPF switches
$50,205.47
- Ellis Substation – Install telesync circuit equipment $9,809.84
- Ellis Substation – Engineer and install a telesync transmitter $36,583.92
Orcogen Substation – Install telesync circuit equipment $6,589.01
Orcogen Substation – Construct a 22.4 MVA 66/12 kV customer substation with 66 kV circuit breaker, HCB pilot wire protection and metering
$613,048.06
Orcogen Substation – Engineer and construct the required additions to equip the substation as a cogen interface facility
$558,814.75
Orcogen Substation – Install terminal blocks in communication terminal pole to provide pilot wire circuits
$3,352.01
Huntington Beach Generating Station – Install 12,000 feet of 12/19 cable on existing route and on 5,000 feet of new messenger
$19,347.13
B. Total Added Facilities Investment $1,309,237.03
C. Income Tax Component of Contribution (ITCC) (B x 24%) (eff. 1/1/2018)
Not Applicable.
D. One-Time Costs - None.
$0.00
E. Customer shall pay to SCE a Monthly Charge determined by SCE based upon an initial monthly rate of 0.39% times the Added Facilities Investment amount shown in Row B. above pursuant to Section 6.3 of this FFOA. (($1,309,237.03) x 0.39%)
$5,106.02**
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ATTACHMENT A TO ATTACHMENT B FACILITIES FINANCING AND OWNERSHIP AGREEMENT SOUTHERN CALIFORNIA EDISON COMPANY ORANGE COUNTY SANITATION DISTRICT
NST-497000
B-A-2
F. Total Amount to be Advanced by Customer (B.+ C.+ D.) Not Applicable.
*Note: The Interconnection Facilities described in Item A above were installed pursuant to the IFA.
**Note: The Monthly Charge of $5,106.02 will commence upon the effective date of this Agreement and FFOA.
1.a. Added Facilities Investment for Customer- Financed Facilities (New – Installed Pursuant to this Agreement, FFOA) (Provided per Section 3.2.1)
Component Original Estimate Revised Estimate Recorded Cost
A. Interconnection Facilities - None. $0.00
B. Total Added Facilities Investment $0.00
C. Income Tax Component of Contribution (ITCC) (B x 24%) (eff. 1/1/2018)
$0.00
D. One-Time Costs - Protection Coordination
$3,500.00
E. Customer shall pay to SCE a Monthly Charge determined by SCE based upon an initial monthly rate of N/A% times the Added Facilities Investment amount shown in Row B. above pursuant to Section 6.3 of this FFOA. (($0.00) x N/A%)
$0.00
F. Total Amount to be Advanced by Customer (B.+ C.+ D.) $3,500.00
2. Description of Customer - Constructed and Owned Facilities (Provided per Section 3.2.2)
Interconnection Facilities Component
a. All generating unit protective relays, controls and switchgear in compliance with SCE’s Rule 21 and Electrical Service Requirements (ESR).
b. If applicable, Customer is responsible to procure and construct underground duct banks and related structures required for the Customer-Financed Added Facilities (“Civil Construction”) in accordance with specifications and designs provided by SCE. SCE may subsequently determine that the Civil Construction, or a portion thereof, may need to be
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ATTACHMENT A TO ATTACHMENT B FACILITIES FINANCING AND OWNERSHIP AGREEMENT SOUTHERN CALIFORNIA EDISON COMPANY ORANGE COUNTY SANITATION DISTRICT
NST-497000
B-A-3
owned by SCE. Upon such determination, the Civil Construction, or a portion thereof, will be reclassified as Customer-Financed Added Facilities, and Customer shall be required to transfer ownership to SCE. Customer understands and acknowledges that upon such transfer, it shall provide to SCE the final costs of the Civil Construction actually transferred in a form acceptable to SCE, and Customer shall be responsible for the ITCC and Monthly Charge, for the portion of the Civil Construction transferred to SCE.
Note: Cost information need not be provided for Customer-Constructed and Owned Facilities. 3. Financial Security (Provided per Section 3.3 of Attachment A of the GFIA)
Not applicable. Customer will provide full payment for the amounts identified in Section 1 of this Attachment A in accordance with Section 6.2 of the FFOA. 4. Single Line Diagrams a. Single Line Diagram (provided by Customer): See Attachment 1 to this FFOA Attachment A. b. Single Line Diagram (method of service provided by SCE):
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MCC-BSNO1
MCC-PQS
MCC-DT
MCC-PQ
MCC-RSS
MCC-RS
BUS G
PNL SC
SWBD-MSB
MCC-BSNO2
480V STANDBY SWGR-SB
SCE
ORCO-GEN
66KV
POWER BUILDING C
ELECTRIC SERVICE CENTER
BUS A - 12.47KV
ELECTRIC SERVICE CENTER
BUS B - 12.47KV
CENTRAL GENERATION
BUS A - 12.47KV
CENTRAL GENERATION
BUS B - 12.47KV
SWGR-BUS-BSWGR-BUS-A
SWGR-HA-A SWGR-HA-B
BUS AA
SWGR-H-A
BUS AB
SWGR-H-B
BUS BABUS BB
MCC-PTA MCC-PTB
SWGR-HB-A SWGR-HB-B
MCC-PTG
MCC-PTDMCC-PTC
MCC-PTH
SWGR-HC-A SWGR-HC-B
MCC-PTJ
MCC-PTFMCC-PTE
MCC-PTK
HEADWORKS STANDBY POWER BUILDING
12.47KV SWGR
DISTRIBUTION CENTER H
12.47KV SWGR-H
SWGR-HWC SWGR-HWD
SWGR-SSA
SWGR-DCD-A SWGR-DCD-B
MCC-MBC
HVAC-OBF MCC-HVAC
SWBD-OCSB
SWBD-OBSWBD-OBC
SWGR-OBB
MCC-CWBMCC-CWA
SWGR-CWS
MCC-V
MCC-SMA MCC-SMB
SWB-MBB
SWGR-SSB
DISTRIBUTION CENTER D
12.47KV SWGR-DCD
SWGR-JA-B
SWGR-J-A SWGR-J-B
SWGR-JA-A
MCC-STA MCC-STB
SWGR-JB-A SWGR-JB-B
MCC-STC
SWGR-JC-A SWGR-JC-B
MCC-STH
MCC-STGMCC-STE
MCC-STF
DISTRIBUTION CENTER J
12.47KV SWGR-J
MCC-FA
MCC-G
POWER BUILDING D
12.47KV
MCC-UTA
SWGR-DCA-A SWGR-DCA-B
MCC-PBB
TO PGB
CRITICAL
LOADS
TO PGA
CRITICAL
LOADS
MCC-PW
MCC-RSPB2
DISTRIBUTION CENTER A
12.47KV SWGR-DCA
SWGR-PWPS-A SWGR-PWPS-B
PLANT WATER
480V SWGR-PWPS
MCC-W
MCC-E
MCC-U
MCC-DC
MCC-T2
MCC-SL
MCC-RC
SWGR-RC
SWGR-DCSL-A SWGR-DCSL-B
MCC-H2
MCC-BSPQ2MCC-BSPQ1
MCC-H1
MCC-T1
MCC-P1 MCC-P2
POWER BUILDING B
480V SWGR-DCSL
MCC-SHC MCC-SHD
MCC-S
MCC-D1MCC-SSC MCC-I1
MCC-F
MCC-I2MCC-D2
SWGR-EPSAA SWGR-EPSAB
MCC-EPSAA MCC-EPSAB
MCC-SBA MCC-SBB
SWBD-DS-EPSAA SWBD-DS-EPSAB
SWGR-GEPSA-A SWGR-GEPSA-B
EPSA ELECTRICAL BUILDING
12.47KV SWGR-EPSA
SWGR-DCC-B
DISTRIBUTION CENTER C
12.47KV SWGR-DCC
MCC-CAMCC-BB
MCC-SHB
SWGR-BC-B
MCC-STN
MCC-CG
SWGR-RASW-B
MCC-RAS-W2MCC-RAS-W1 MCC-RAS-W3
MCC-DBS
SWGR-DSS
SWGR-DS
MCC-DB
MCC-RAS-E3MCC-RAS-E1 MCC-RAS-E2
SWGR-RASE-B
MCC-PEPA
SWBD-PEPC
BUS A BUS B
SWGR-RASW-A
SWGR-RASE-A
SWGR-BC-A
MCC-SHA
GAS COMPRESSOR BLDG
4.16KV MCC-GCA
THICKENER BUILDING
480V SWGR-BC
SWGR-DCB-A SWGR-DCB-B
MCC-RAS-W4 MCC-RAS-E4
DISTRIBUTION CENTER B
12.47KV SWGR-DCB
MCC-STL MCC-STJ MCC-STKMCC-STM
SWGR-K-A SWGR-K-B
DISTRIBUTION CENTER K
12.47KV SWGR-K
SWGR-KB-A SWGR-KB-B
SWGR-KA-A SWGR-KA-B
MCC-SHM
PNL-KB2
SWBD-SHJ SWBD-SHH
MCC-SHL
MCC-SHK
PNL-SHM1
PNL-SHM2
PNL-SHK1
PNL-SHL1
MCC-CGB
MCC-PGB FROM
MCC-UTA
UTA-403
MCC-CGA
SWBD-CG
MCC-PGA FROM
MCC-UTA
UTA-402
480V SWGR-CPB
SBF ELECTRICAL
BUILDING
480V SWGR-KB
480V SWGR-KA
SWBD-SHFSWBD-SHG SWBD-SHE
PNL-TDP
480V DPN-SBA
12.47KV SWGR-GA12.47KV SWGR-GEPSA
EPSA STANDBY POWER FACILITY
DPN-SBA
SWGR-SB
SWGR-CPB
POWER BLDG D
PNL-UPSBB1
PNL-STL1
DAFT
REGIONAL UPS
EPSA STBY
REGIONAL UPS
TEMPORARY CONDITION PER
J-117B PHASED CONSTRUCTION.
PLEASE CONFIRM ACTUAL
CONFIGURATION STATE.
TEMP PWR FOR CONTRACTOR'S
TRAILER PER P2-110. PLEASE CONFIRM
ACTUAL CONFIGURATION STATE.
TEMPORARY CONDITION PER
J-117B PHASED CONSTRUCTION.
PLEASE CONFIRM ACTUAL
CONFIGURATION STATE.
TO GWRS PS
SWGR-DCCA-A
MCC-BA
P2-98A
CONTRACTOR
POWER
TO NEW TFR-CGB
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P L A N T 2 - O V E R A L L S L D - 0 3 / 2 0 2 3
LOCATION: Orange Co. Sanitation Dist.
22212 Brookhurst St., Huntington Beach, CA
92646
Generators: 5 Ideal Electric Co. SAMB Frame
M-9-33, 3000 kW rating each, connected to IC
engines. 1 Kato Engineering A251460000, 1000 kW,
connected to steam turbine.
16.8 MVA16.8 MVA-----
Attachment 1 to FFOA Attachment A (Provided by Customer - NST-497000)
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Page 1 of 3
Form 14-912
01/2023
NBT OR NEM CUSTOMER-GENERATOR WARRANTY THAT IT MEETS
THE REQUIREMENTS FOR AN ELIGIBLE CUSTOMER-GENERATOR
AND IS AN ELIGIBLE RENEWABLE ELECTRICAL GENERATION
FACILITY PURSUANT TO SECTION 2827 OR SECTION 2827.1 OF THE
CALIFORNIA PUBLIC UTILITIES CODE
(This Affidavit needs to be completed and submitted to SCE by the Customer-Generator every time a new
NEM/NBT interconnection agreement for a Renewable Electrical Generation Facility is executed or whenever
there is a change in ownership of the Generating Facility)
Interconnection Customer Information
(T)
(T)
Interconnection Customer:
Attention:
Address:
City, State, zip code:
Phone:
Fax:
Location of Generator
Address:
City, State, zip code:
Utility Log# (from SCE)
SCE SA-ID
Circle Type of Renewable Electrical Generation Facility
biomass geothermal municipal solid waste
solar thermal fuel cell landfill gas
photovoltaic small hydroelectric generation ocean wave
wind digester gas ocean thermal
tidal current
NEM or NBT Customer-Generator (Customer) declares that it meets the requirements for an “Eligible
Customer-Generator” and the Generating Facility meets the requirements of an “Renewable Electrical
Generation Facility”, as defined Sections 2827(b)(5) and 2827.1(a) of the California Public Utilities Code and
satisfies the definitions of the renewable resource for the Renewable Electrical Generation Facility in the
latest version of the California Energy Commission’s (CEC’s) Renewables Portfolio Standard (RPS)
Eligibility Guidebook and the Overall Program Guidebook1 (Eligibility Requirements).
Included in these eligibility requirements (check as applicable) pursuant to Public Utilities Code Sections
2827(b)(5) and 2827.1(a), and Public Resource Code Section 25741 paragraph (a) 1:
If the Renewable Electrical Generation Facility uses "municipal solid waste conversion" customer
warrants that the “municipal solid waste is as defined in PR Code Section 25741(b).
(T)
(T)
1 The RPS Guidebooks can be found at: http://www.energy.ca.gov/renewables/documents/index.html#rps
Orange County Sanitation District
10844 Ellis Ave
Fountain Valley CA 92646
Robert Thompson / Jeff Brown
(714) 593-7083
N/A / Email: jbrown@ocsan.gov
22212 Brookhurst St
Huntington Beach, CA, 92646
NST-497000
8015695676
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Form 14-912
01/2023
If the Renewable Electrical Generation Facility uses fuel cell, Eligible Customer-Generator warrants
that the fuel cell is powered solely with renewable fuel.
If the Renewable Electrical Generation Facility is a Small hydroelectric generating facility, customer
warrants that it will not cause an adverse impact on instream beneficial uses, nor cause a change in the
volume or timing of streamflow.
Eligible Customer-Generator warrants that, beginning on the date of Initial Operation and continuing for as
long the Customer-Generator is taking service on an applicable NEM or NBT rate schedule (term of this
Agreement), Eligible Customer-Generator and the Generating Facility shall continue to meet the Eligibility
Requirements. If Eligible Customer-Generator or the Generating Facility ceases to meet the Eligibility
Requirements, Eligible Customer-Generator shall promptly provide SCE with Notice of such change
pursuant to the Notification of this Agreement. If at any time during the term of this Agreement SCE
determines, at its reasonable discretion, that Eligible Customer-Generator or Generating Facility may no
longer meet the Eligibility Requirements, SCE may require Eligible Customer-Generator to provide evidence,
that Eligible Customer-Generator and/or Generating Facility continues to meet the Eligibility Requirements,
within 20 business days of SCE’s request for such evidence. Additionally, SCE may periodically (typically,
once per year) inspect Producer’s Generating Facility and/or require documentation from Eligible Customer-
Generator to monitor the Generating Facility’s compliance with the Eligibility Requirements. SCE will provide
a minimum of 10 business days notice to the Eligible Customer Generator should SCE decide an inspection
is required. If SCE determines in its reasonable judgment that Eligible Customer-Generator either failed to
provide evidence in a timely manner or that it provided insufficient evidence that its Generating Facility
continues to meet the Eligibility Requirements, then the Eligibility Status shall be deemed ineffective until
such time as Eligible Customer-Generator again demonstrates to SCE’s reasonable satisfaction that Eligible
Customer-Generator meets the requirements for an Eligible Customer–Generator and/or the Generating
Facility meets the requirements for a Eligible electrical generating facility (the Eligibility Status Change).
SCE shall revise its records and the administration of this Agreement to reflect the Eligibility Status Change
and provide Notice to Eligible Customer-Generator of the Eligibility Status Change pursuant to the
Notification Section of this Agreement. Such Notice shall specify the effective date of the Eligibility Status
Change. This date shall be the first day of the calendar year for which SCE determines in its reasonable
discretion that the Eligible Customer-Generator and/or Generating Facility first ceased to meet the Eligibility
Requirements. SCE shall invoice the Eligible Customer-Generator for any tariff charges that were not
previously billed during the period between the effective date of the Eligibility Status Change and the date of
the Notice in reliance upon Eligible Customer-Generator’s representations that Eligible Customer-Generator
and/or Generating Facility complied with the Eligibility Requirements and therefore was eligible for the rate
treatment available under the Net Energy Metering provisions of SCE’s applicable Net Energy Metering rate
schedules for Eligible Customer-Generators.
Any amounts to be paid or refunded by Eligible Customer-Generator, as may be invoiced by SCE pursuant
to the terms of this warranty, shall be paid to SCE within 30 days of Eligible Customer-Generator’s receipt of
such invoice.
Unless otherwise ordered by the CPUC, this Agreement at all times shall be subject to such modifications as
the CPUC may direct from time to time in the exercise of its jurisdiction.
(T)
(T)
(T)
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Form 14-912
01/2023
Notification
Unless otherwise provided in this Agreement, any written notice, demand, or request required or authorized
in connection with this Agreement (Notice) shall be deemed properly given if delivered in person, delivered
by recognized national currier service, or sent by first class mail, postage prepaid, to the person specified
below:
If to the Eligible Customer-Generator:
(T)
Interconnection Customer:
Attention:
Address:
City, State, zip code:
Phone:
Fax:
If to SCE:
U.S. Mail Courier
Southern California Edison Company Southern California Edison Company
Attention: - Net Metering Program
Administrator
Attention: Net Metering Program Administrator
P.O. Box 800 2244 Walnut Grove Ave
Rosemead, CA 91770 Rosemead, CA 91770
Telephone:(866) 600-6290 (T)
(D)
Email: customer.generation@sce.com
Signatures
Customer-Generator Signature:
Name:
Title:
Date:
Orange County Sanitation District
Robert Thompson / Jeff Brown
10844 Ellis Ave
Fountain Valley CA 92646
(714) 593-7083
N/A / Email: jbrown@ocsan.gov
DR
A
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Southern California Edison
i ORIGINAL
QFID.\'o.2!:i04,Orange County Saniiaiion Disiricl
AMENDMENT NO.4
To the
POWER PURCHASE AGREEMENT
Between
SOUTHERN CALIFORNIA EDISON COMPANY
ORANGE COUNTY SANITATION DISTRICT
QFID No.2804
This Amendment No. 4 ("Amendment No.4")to the Agreement (as that term is defined below)is
entered into between Southern California Edison Company,a California corporation ("SCE")and
Orange County Sanitation District,a special district organized and existing under the County
Sanitation District Act,Health and Safety Code Section 4700 et seq.("Seller").SCE and Seller
are hereinafter sometimes referred to individually as a "Party"and jointly as the ''Parties".
Capitalized terms used and not otherwise defined in this Amendment No. 4 shall have the meanings
ascribed to such terms in the Agreement.
RECITALS
The Parties enter into this Amendment No.4 with reference to the following facts:
A. SCE and Seller are parties to that certain Power Purchase Agreement,dated as of
September 9,1991.as amended by that certain Amendment No. 1 to the Power Purchase
Contract dated August 22.2001.that certain Amendment No. 2 to the Power Purchase
Contract,dated June 16,2006 and that certain Amendment No.3 to the Power Purchase
Contract,dated December 6.2018 (as amended from time to Ume,the "Agreement").
B. The term ofthe Agreement is to end on July 26, 2023. which date is thirty (30) years from
Initial Operation.
C. The Parties desire to amend the Agreement to allow for the extension of the term and to
adjust the price for all energy delivered by Seller to SCE during the extension period,
subject to the terms and conditions described herein.
The contents ofthis dnciment are subject to restrictions on disclosure as set forth in the A^eement.
Amendment No. 4 to the Power Purchase Agreement
Southern California Edison
QFID No. 2804,Orange County Sanitation District
AGREEMENT
NOW THEREFORE,in consideration ofthe promises,mutual covenants and agreements set forth
in this Amendment,and for other good and valuable consideration,the receipt and sufficiency of
which are hereby acknowledged,the Parties hereby agree as follows:
1.Section 3 ofthe Agreement is deleted in its entirety and replaced with the following:
"This Agreement shall be binding upon execution by the Parties and shall remain effective
until 11:59 P.M.Pacific Time on the earliest to occur of: (a)November 30,2024,(b) the
date ofthe Permission to Operate letter issued from Edison to the Seller for the Generating
Facility to allow for net metering,or (c) the fourteenth (14^)day after Edison receives
written notice oftermination via overnight mail at 2244 Walnut Grove Avenue,Rosemead,
California 91770,Attention: Energy Contract Management, or electronic mail at
EnergyContracts@sce.com (the earliest ofthe date in (a), (b) or (c) the "Term End Date").
Upon the Term End Date, this Agreement will expire without any further action by the
Parties and be of no further force and effect,except as to obligations that survive such
expiration as provided for herein."
2. Section 13.2 ofthe Agreement is amended to add the following sentence at the end of the
paragraph:
"Notwithstanding the foregoing,for all electricity delivered by Seller beginning 12:01
A.M.Pacific Time on July 27, 2023 until the Term End Date,Edison shall pay Seller zero
dollars ($0) per kilowatt-hour for energy."
3.MISCELLANEOUS
(a)Reservation of Rights.Each of the Parties expressly reserves all of its respective
rights and remedies under the Agreement.
(b) Legal Effect.Except as expressly modified as set forth herein,the Agreement
remains unchanged and, as so modified,the Agreement shall remain in full force
and effect.
(c)Governing Law.THIS AMENDMENT NO. 4 AND THE RIGHTS AND DUTIES
OF THE PARTIES HEREUNDER SHALL BE GOVERNED BY AND
CONSTRUED,ENFORCED AND PERFORMED IN ACCORDANCE WITH
THE LAWS OF THE STATE OF CALIFORNIA,WITHOUT REGARD TO
PRINCIPLES OF CONFLICTS OF LAW.TO THE EXTENT ENFORCEABLE
AT SUCH TIME,EACH PARTY WAIVES ITS RESPECTIVE RIGHT TO ANY
The contents ofthisdocument are subject torestrictions on disclosure assetforth intheAgreement.
Amendment No. 4 to the Power Purchase Agreement
Southern California Edison
QFID No. 2804,Orange County Sanitation District
JURY TRIAL WITH RESPECT TO ANY LITIGATION ARISING UNDER OR
IN CONNECTION WITH THIS AMENDMENT NO.4.
(d) Successors and Assigns. This Amendment No. 4 shall be binding upon and inure
to the benefit ofthe Parties hereto and their respective successors and assigns.
(e) Authorized Signatures: Notices. Each Party represents and warrants that the person
who signs below on behalfof that Party has authority to execute this Amendment
No. 4 on behalf of such Party and to bind such Party to this Amendment No. 4.
Any written notice required to be given under the terms ofthis Amendment No. 4
shall be given in accordance with the terms ofthe Agreement.
(f)Effective Date.This Amendment No. 4 shall be deemed effective as ofthe date the
last Party hereto executes this Amendment No. 4 (the "Effective Date'').
(g)Further Agreements.This Amendment No. 4 shall not be amended,changed,
modified,abrogated or superseded by a subsequent agreement unless such
subsequent agreement is in the form ofa written instrument signed by the Parties.
(h)Counterparts:Electronic Signatures.This Amendment No. 4 may be executed in
one or more counterparts,each of which will be deemed to be an original of this
Amendment No. 4 and all of which,when taken together,will be deemed to
constitute one and the same agreement.The exchange ofcopies ofthis Amendment
No. 3 and ofsignature pages by facsimile transmission.Portable Document Format
(i.e.,PDF),or by other electronic means shall constitute effective execution and
delivery of this Amendment No. 4 as to the Parties and may be used in lieu ofthe
original Amendment No. 4 for all purposes.
[Signature pagefollows]
The contents ofthis document are subject to restrictions ondisclosure assetforth intheAgreement.
Amendment No. 4 to the Power Purchase Agreement
DocuSign Envelope ID:D9538638-3AA5-489F-9062-ACA1E6ACFA27
Southern California Edison
OFID No. 2804,Orange County Sanilalion District
IN WITNESS WHEREOF,the Parties hereto have caused this Amendment No. 4 to be
executed by their duly authorized representatives on the dates indicated below their respective
signatures.
ORANGE COUNTY
SANITATION
SOUTHERN CALIFORNIA
EDISON COMPANY,
a California corporation.g —uocusignea by:
Wanke
Board Chairman
Date:
T,,C62SDEA6B24E427...MarK irwin
Director ofEnergy Contract
Management
7/22/2023
Date:
Attest:
KelWA.IMre,MMC
Clei^of the Board
Orange County Sanitation District
^7 /^/Date:
The contcuts ofthis cJocument are subjecl tnrestrictions ondisclosure assetforth inthe Agrecmenf.
Amendment No. 4 to the Power Purchase Agreement
OC6SAN
ORANGE COUNTY SANITATION DISTRICT
MINUTE EXCERPT
MEMORANDUM
REGULAR MEETING OF THE BOARD OF DIRECTORS OF
ORANGE COUNTY SANITATION DISTRICT
Wednesday,July 26,2023 at 6:00 p.m.
Administration Building
10844 Ellis Avenue,
Fountain Valley,California.
Chairman Chad Wanke of the Orange County Sanitation District called the meeting to
order at 6:01 p.m.
The Clerk of the Board of Directors reported a quorum present.
STEERING COMMITTEE:
15.SOUTHERN CALIFORNIA EDISON -AMENDMENT NO.4 TO 2023-3110
THE POWER PURCHASE AGREEMENT AT PLANT NO.2
MOVED.SECONDED.AND DULY CARRIED TO:
Approve and Authorize the Board Chairman to execute Amendment No. 4 to the
Power Purchase Agreement (QFID-04)with Southern California Edison
Company and Orange County Sanitation District, to allow for the extension of the
term and to adjust the price for all energy delivered to SCE during the extension
period.
AYES:Brad Avery,Pat Bums,Doug Chaffee,Jon Dumitru,Rose
Espinoza,Stephen Faessel,Ryan Gallagher,Marshall
Goodman,Glenn Grandis,Johnathan Ryan Hernandez,
Farrah Khan,Christine Marick,Scott Minikus,Jordan Nefulda,
Andrew Nguyen,Robert Ooten,David Shawver,Schelly
Sustarsic,Chad Wanke,Bruce Whitaker,John Withers and
Jordan Wu (Alternate)
NOES:None
ABSENT:Phil Hawkins,Steve Jones,and Susan Sonne
ABSTENTIONS:None
ADJOURNMENT:The Chair declared the meeting adjourned at 6:43 p.m.
STATE OF CALIFORNIA)
)SS.
COUNW OF ORANGE )
I,Kelly A. Lore, Clerk of the Board of the Board of Directors of Orange County
Sanitation District, do hereby certify that the above and foregoing to be a full,true,and
correct copy of a minute excerpt of the meeting of said Board of Directors on the 26^^^
day of July 2023.
2023.
IN WITNESS WHEREOF,I have hereunto set my hand this 26thth day of July
Kelly A.LotferMM.
Clerk of thoBoard,
Orange County Sanitation District
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Southern California Edison
~ORIGINAL
ID #2804, Orange County Sanitation District
AMENDMENT NO. 3
to the
AS-AVAILABLE CAPACITY AND ENERGY POWER PURCHASE AGREEMENT
between
SOUTHERN CALIFORNIA EDISON COMP ANY
and
ORANGE COUNTY SANITATION DISTRICT
(RAP ID #2804)
This Amendment No. 3 ("Amendment No. 3") to the Agreement (as that term is defined
below) is entered into between Southern California Edison Company, a California corporation
("SCE"), and Orange County Sanitation District, a special district organized and existing under
the County Sanitation District Act, Health and Safety Code Section 4700 et seq. ("Seller").
SCE and Seller are hereinafter sometimes referred to individually as a "Party" and jointly as
the "Parties". Capitalized terms used and not otherwise defined in thi s Amendment o. 3 shall
have the meanings ascribed to such ter~s in the Agreement.
RECITALS
The Parties enter into this Amendment o. 3 with reference to the following facts:
A. SCE and Sell er are Parties to that certain As-Available Capacity and Energy Power
Purchase Agreement, dated as of September 9, 1991 (as amended, supplemented or
otherwise modified from time to time, the "Agreement"), which provides for the sale to
Edison of electrical power from Seller's Generating Facility (as that term is defined in the
Agreement).
B. The Parties wish to amend the Agreement in order to update the payment provisions set
forth in Section 17.1 of the Agreement.
The contents of this document are subject to restrictions on disclosure as set forth in the Agreement.
Amendment No. 3 to the As-Available Capacity and Energy Power Purchase Agreement
Southern California Edison
ID #2804, Orange County Sanitation District
AGREEMENT
In consideration of the promises, mutual covenants and agreements hereinafter set forth, and for
other good and valuable consideration, as set forth herein, the Parties agree as follows:
I. Section 17.1 of the Agreement is deleted in its entirety and replaced with the following:
"Edison shall deliver via electronic mail to Seller's email address (SCESale@ocsd.com)
not later than thirty (30) calendar days after the end of each monthly billing period (a) a
statement showing the energy and capacity delivered to Edison during on-peak, mid-peak,
off-peak, and super-off-peak periods during the monthly billing period, and (b) Edison's
computation of the amount due Seller. Edison shall make payment to Seller in said amount
not later than thirty (30) calendar days after the end of each monthl y billing period. Edison
may make payments to Seller via check mailed to Seller's designated address (I 0844 Ellis
Avenue, Fountain Valley, CA 92708) or by Automated C learing House ("ACH")
transaction."
2. MISCELLANEOUS
(a) Reservation of Rights. Each of the Parties expressly reserves all of its respective
rights and remedies under the Agreement.
(b) Legal Effect. Except as expressly modified as set forth herein, the Agreement
remains unchanged and, as so modified, the Agreement shall remain in full force
and effect.
(c) Governing Law. THIS AMENDMENT NO. 3 AND THE RIGHTS AND DUTIES
OF THE PARTIES HEREUNDER SHALL BE GOVERNED BY AND
CONSTRUED, ENFORCED AND PERFORMED IN ACCORDANCE WITH
THE LAWS OF THE STATE OF CALIFORNIA, WITHOUT REGARD TO
PRINCIPLES OF CONFLICTS OF LAW. TO THE EXTENT ENFORCEABLE
AT SUCH TIME, EACH PARTY WAIVES ITS RESPECTIVE RIGHT TO ANY
JURY TRIAL WITH RESPECT TO ANY LITIGATION ARISING UNDER OR
IN CONNECTION WITH THIS AMENDMENT NO. 3.
(d) Successors and Assigns. This Amendment No. 3 shall be binding upon and inure to
the benefit of the Parties hereto and their respective successors and assigns.
(e) Authorized Signatures; Notices. Each Party represents and warrants that the person
who signs below on behalf of that Party has authority to execute this Amendment
No. 3 on behalf of such Party and to bind such Party to this Amendment No. 3.
The contents of this document are subject to restrictions on disclosure as set forth in the Agreement.
Amendment No. 3 to the As-Available Capacity and Energy Power Purchase Agreement
2
Southern California Edison
ID #2804, Orange County Sanitation District
Any written notice required to be given under the terms of this Amendment o. 3
shall be given in accordance with the terms of the Agreement.
(f) Further Agreements. This Amendment No. 3 shall not be amended, changed,
modified, abrogated or superseded by a subsequent agreement unless such
subsequent agreement is in the form of a written instrument signed by the Parties.
(g) Counterparts; Electronic Signatures. This Amendment No. 3 may be executed in
one or more counterparts, each of which will be deemed to be an original of this
Amendment No. 3 and all of which, when taken together, will be deemed to
constitute one and the same agreement. The exchange of copies of this Amendment
No. 3 and of signature pages by facsim ile transmission, Portable Document Format
(i.e., PDF), or by other electronic means shal l constitute effective execution and
delivery of this Amendment No. 3 as to the Parties and may be used in lieu of the
original Amendment No. 3 for all purposes.
[Remainder of Page Left Intentionally Blank.]
The contents of this document are subject to restrictions on disclosure as set f orth in the Agreement.
Amendment No. 3 to the As-Available Capacity and Energy Power Purchase Agreement
3
Southern California Edison
ID #2804, Orange County Sanitation District
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 3 to be executed
by their duly authorized representatives on the dates indicated below their respective signatures.
ORANGE COUNTY
SANITATION DISTRICT
a special district organized and
existing under the County
Sanitation District Act, Health and
Safety Code Section 4 700 et seq.
Board Chairman
Date: __ 11_._)--'--z.-=-8_,_/w_1-=-g __ _
Date: _I J_/:;__g_Jt?-D~f 8' __
SOUTHERN CALIFORNIA
EDISON COMPANY,
a California corporation.
Director, Energy Contracts
Management /i
Date: / 2-ft IM/8
I I
The contents of this document are subject to restrictions on disclosure as set forth in the Agreement.
Amendment No. 3 lo the As-Available Capacity and Energy Power Purchase Agreement
4
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3778 Agenda Date:9/4/2024 Agenda Item No:11.
FROM:Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
THICKENING AND DEWATERING CENTRIFUGE GEAR UNIT REPLACEMENTS AND SERVICE
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a General Services Contract to GEA Mechanical Equipment US, Inc. for the
thickening and dewatering centrifuge gear unit replacements and service, for a total amount
not to exceed $2,912,178 including freight and taxes; and
B. Approve a contingency of $582,436 (20%).
BACKGROUND
The Orange County Sanitation District (OC San)operates three GEA-Westfalia Separator Thickening
Centrifuges and three GEA-Westfalia Dewatering Centrifuges at Plant No.1.Thickening centrifuges
thicken the sludge feed for the digestion process.Dewatering centrifuges increase solid density to
efficiently ship biosolids offsite.The sludge thickening and the biosolids dewatering centrifuges are
critical assets used in OC San’s biosolids recycling program and are needed to comply with OC
San’s operating permits.
RELEVANT STANDARDS
·24/7/365 treatment plant reliability
·Maintain a proactive asset management program
·Operate and maintain facilities to minimize impacts on surrounding communities,including
odor, noise, and lighting
PROBLEM
The original equipment manufacturer (OEM),GEA,has identified critical equipment that requires 5-
year service.The Thickening Cyclo gear units need to be replaced.The OEM parts are sourced out
of Germany with a lead time of about a year.
Orange County Sanitation District Printed on 8/28/2024Page 1 of 3
powered by Legistar™
File #:2024-3778 Agenda Date:9/4/2024 Agenda Item No:11.
PROPOSED SOLUTION
Approve a General Services Contract with GEA Mechanical Equipment US,Inc.(the OEM’s US
based service company)to purchase four new Desch gear units for the Thickening centrifuges and to
rebuild four existing Desch Dewatering gear units with associated technical services.Using the
Desch gears sourced out of Texas will save 24 weeks in delivery time compared to the GEA parts
sourced out of Germany.
TIMING CONCERNS
The centrifuge systems are subject to wear and tear and are at,or near,the recommended service
interval.Replacement of the new gear units has a 36-week lead time,plus installation time.This
results in significant potential downtime risk for the critical solids treatment process equipment
centrifuges.
RAMIFICATIONS OF NOT TAKING ACTION
Failure to follow the OEM 5-year service schedule risks more costly failure scenarios and significantly
reduced dewatering capacity, impacting the ability to process solids and maintain permit compliance.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
GEA Mechanical Equipment US,Inc.is the only authorized distributor for GEA within OC San’s
geographical region.GEA is a Board-approved sole source manufacturer for centrifuge parts and
service.
The centrifuges thicken biosolids and sludge with considerable gritty material that causes a high rate
of wear to parts,a 20%contingency is being requested to address potential unknown conditions that
may be discovered requiring additional work found during tear-down and rebuild.
CEQA
Equipment maintenance is categorically exempt from CEQA under the Class 1 categorical
exemptions set forth in California Code of Regulations Section 15301.Section 15301 (Class 1)
exempts form CEQA “the operation,repair,maintenance permitting,leasing,licensing,or minor
alteration of existing public or private structures,facilities,mechanical equipment,or topographical
features,involving negligible or no expansion of existing or former use,”including “(b)Existing
facilities of both investor and publicly-owned utilities used to provide electric power,natural gas,
sewerage, or other public utility services.”
Orange County Sanitation District Printed on 8/28/2024Page 2 of 3
powered by Legistar™
File #:2024-3778 Agenda Date:9/4/2024 Agenda Item No:11.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance.This item has been
budgeted (Budget FY 2024-25 and 2025-26,Section 6,Page 108,Repair &Maintenance)and the
budget is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
09/25/2024 $2,912,178 $582,436 (20%)
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·General Services Contract
RM:ls
Orange County Sanitation District Printed on 8/28/2024Page 3 of 3
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GENERAL SERVICES CONTRACT THICKENING AND DEWATERING CENTRIFUGE GEAR UNIT REPLACEMENTS AND SERVICE
This GENERAL SERVICES CONTRACT (hereinafter referred to as “Contract”), is made and entered into as of the date fully executed below, by and between Orange County Sanitation District (hereinafter referred to as “OC San”) and GEA Mechanical Equipment US, Inc. (hereinafter referred to as “Contractor”), and collectively referred to herein as the “Parties.”
R E C I T A L S
WHEREAS, OC San desires to retain the services of Contractor for the rebuild of eight (8) gear units
(“Services”) as described in Exhibit “A” attached hereto and incorporated herein by this reference; and
WHEREAS, Contractor is qualified to perform the Services by virtue of experience, training, education, and expertise; and
WHEREAS, OC San desires to engage Contractor to provide the Services; and
WHEREAS, OC San selected Contractor to provide the Services in accordance with OC San’s
current Purchasing Ordinance; and
WHEREAS, on September 25, 2024, OC San’s Board of Directors, by minute order, authorized
execution of this Contract.
NOW, THEREFORE, in consideration of the above recitals and the mutual promises and benefits specified below, the Parties agree as follows:
1. General.1.1 This Contract and all exhibits hereto are made by OC San and the Contractor.
1.2 The following exhibits, in order of precedence, are incorporated by reference and madepart of this Contract.
Exhibit “A” – Service Proposal Exhibit “B” – Special Export Control Regulations Exhibit “C” – Determined Insurance Requirement Form
Exhibit “D” – Contractor Safety Standards Exhibit “E” – Human Resources Policies
1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any of the provisions of the exhibits hereto, the provisions in the Contract shall control and thereafter the provisions in the document highest in precedence shall be controlling.
1.4 Except as expressly provided otherwise, OC San accepts no liability for any expenses, losses, or actions incurred or undertaken by Contractor as a result of work performed in anticipation of acquisition of the Services by OC San.
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1.5 Work Hours: All work shall be scheduled Monday through Friday, between the hours of
6:30 a.m. and 4:00 p.m. 1.6 Days: Shall mean calendar days, unless otherwise noted.
1.7 OC San holidays (non-working days) are as follows: New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.8 Work: Shall mean all work, labor, and materials necessary to provide the Services. 1.9 The provisions of this Contract may be amended or waived only by an amendment
executed by authorized representatives of both Parties. 1.10 The various headings in this Contract are inserted for convenience only and shall not affect the meaning or interpretation of this Contract or any paragraph or provision hereof. 2. Scope of Work.
2.1 Contractor shall perform the Services identified in Exhibit “A”, attached hereto and incorporated herein by reference, in accordance with generally accepted industry and professional standards.
2.2 Modifications to Scope of Work. OC San shall have the right to modify the Scope of Work at any time. All modifications must be made by an amendment signed by both Parties.
2.3 Familiarity with Work. By executing this Contract, Contractor warrants that: (a) it has investigated the work to be performed; (b) it understands the facilities, difficulties, and
restrictions of the work under this Contract; and (c) it has examined the site of the work and is aware of all conditions at the site. Should Contractor discover any latent or unknown condition materially differing from those inherent in the work or as represented
by OC San, it shall immediately inform OC San of this and shall not proceed, except at Contractor’s risk, until written instructions are received from OC San. 2.4 Performance. Time is of the essence in the performance of the provisions hereof. 3. Contract Term. 3.1 The Services shall be completed within Five Hundred Thirty-Six (536) calendar days from the effective date of the Notice to Proceed.
3.2 Extensions. The term of this Contract may be extended only by an amendment signed
by both Parties. 4. Compensation. 4.1 As compensation for the Services provided under this Contract, OC San shall pay Contractor a total amount not to exceed Two Million Six Hundred Eighty-One Thousand Seven Hundred Seventy-Three and 63/100 Dollars ($2,681,773.63). Contractor shall provide OC San with all required premiums and/or overtime work at no
charge beyond the amount specified above.
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5. Payments and Invoicing. 5.1 OC San shall pay itemized invoices for work completed in accordance with Exhibit “A”
thirty (30) days from receipt of the invoice and OC San shall make payments in accordance with the milestone schedule set forth in Exhibit “A”. 5.2 Contractor shall submit its invoices to OC San Accounts Payable by electronic mail to APStaff@OCSan.gov. In the subject line include “INVOICE” and the Purchase Order Number. 6. California Department of Industrial Relations Registration and Record of Wages.
6.1 To the extent Contractor’s employees and/or its subcontractors perform work related to this Contract for which Prevailing Wage Determinations have been issued by the California Department of Industrial Relations (DIR) as more specifically defined under Labor Code section 1720 et seq., prevailing wages are required to be paid for applicable work under this Contract. It is Contractor’s responsibility to interpret and implement any prevailing wage requirements and Contractor agrees to pay any penalty or civil damages
resulting from a violation of the prevailing wage laws. 6.2 Contractor and its subcontractors shall comply with the registration requirements of Labor
Code section 1725.5. Pursuant to Labor Code section 1771.4(a)(1), the work is subject to compliance monitoring and enforcement by the California Department of Industrial Relations (DIR).
6.3 Pursuant to Labor Code section 1773.2, a copy of the prevailing rate of per diem wages is available upon request at OC San’s principal office. The prevailing rate of per diem wages may also be found at the DIR website for prevailing wage determinations at http://www.dir.ca.gov/DLSR/PWD. 6.4 Contractor and its subcontractors shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulations section 16461(e). Pursuant to Labor Code sections 1773.2 and 1771.4(a)(2), Contractor shall post a copy of the prevailing rate of per diem wages at the job site.
6.5 Contractor and its subcontractors shall maintain accurate payroll records and shall comply with all the provisions of Labor Code section 1776. Contractor and its
subcontractors shall submit payroll records to the Labor Commissioner pursuant to Labor Code section 1771.4(a)(3). Pursuant to Labor Code section 1776, the Contractor and its subcontractors shall furnish a copy of all certified payroll records to OC San and/or the
general public upon request, provided the public request is made through OC San, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement of the Department of Industrial Relations. Pursuant to Labor Code section 1776(h), penalties for non-compliance with a request for payroll records may be deducted from progress payments. 6.5.1 As a condition to receiving payments, Contractor agrees to present to OC San, along with any request for payment, all applicable and necessary certified payrolls and other required documents for the period covering such payment request. Pursuant to Title 8, California Code of Regulations section 16463, OC San shall
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withhold any portion of a payment, up to and including the entire payment amount,
until certified payroll forms and any other required documents are properly submitted. In the event certified payroll forms do not comply with the requirements of Labor Code section 1776, OC San may continue to withhold
sufficient funds to cover estimated wages and penalties under the Contract. 6.6 The Contractor and its subcontractors shall comply with Labor Code section 1774 and section 1775. Pursuant to Labor Code section 1775, the Contractor and any of its subcontractors shall forfeit to OC San a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any work.
6.6.1 In addition to the penalty and pursuant to Labor Code section 1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the Contractor or its subcontractor.
6.7 Contractor and its subcontractors shall comply with Labor Code sections 1810 through 1815. Contractor and its subcontractors shall restrict working hours to eight (8) hours per
day and forty (40) hours per week, except that work performed in excess of those limits shall be permitted upon compensation for all excess hours worked at not less than one and one-half (1.5) times the basic rate of pay, as provided in Labor Code section 1815. The Contractor shall forfeit, as a penalty to OC San, twenty-five dollars ($25) per worker per calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of Labor Code sections 1810 through 1815.
6.8 Contractor and its subcontractors shall comply with Labor Code sections 1777.5, 1777.6, and 1777.7 concerning the employment of apprentices by Contractor or any subcontractor.
6.9 Contractor shall include, at a minimum, a copy of the following provisions in any contract it enters into with any subcontractor: Labor Code sections 1771, 1771.1, 1775, 1776,
1777.5, 1810, 1813, 1815, 1860, and 1861. 6.10 Pursuant to Labor Code sections 1860 and 3700, the Contractor and its subcontractors will be required to secure the payment of compensation to employees. Pursuant to Labor Code section 1861, Contractor, by accepting this contract, certifies that: “I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Contractor shall ensure that all its contracts with its subcontractors provide the provision above.
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7. Damage to OC San’s Property. Any of OC San’s property to the extent damaged by the
negligence or willful misconduct of Contractor, any subcontractor of Contractor, or by the personnel of either will be subject to repair or replacement by Contractor at no cost to OC San. 8. Freight (F.O.B. Destination). Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract. 9. Audit Rights. Contractor agrees that, during the term of this Contract and for a period of three (3) years after its expiration or termination, OC San shall have access to and the right to examine any directly pertinent books, documents, and records of Contractor relating to the invoices submitted by Contractor pursuant to this Contract provided that the foregoing shall not
apply to any review of any firm fixed pricing. 10. Contractor Safety Standards and Human Resources Policies. OC San requires Contractor and its subcontractor(s) to follow and ensure their employees follow all Federal, State, and local regulations as well as the Contractor Safety Standards while working at OC San locations. If, during the course of the Contract, it is discovered that the Contractor Safety Standards do
not comply with Federal, State, or local regulations, the Contractor is required to follow the most stringent regulatory requirement at no additional cost to OC San. Contractor, its subcontractors, and all of their employees shall adhere to the safety requirements in Exhibit
“A,” all applicable Contractor Safety Standards in Exhibit “D,” and the Human Resources Policies in Exhibit “E” attached hereto and incorporated herein by reference. Notwithstanding the foregoing, OC San must advise Contractor of any local regulations that impact OC San’s
operations that may implicate the Services and Contractor does not guarantee any compliance with, nor will Contractor incur any liability for failure of the equipment or work to comply with, any federal, state or local pollution control, effluent or utility control laws, rules, regulations, codes or standards; provided, however, that Contractor will comply with any specific equipment emission guarantees which form part of the scope of work. 11. Insurance. Contractor and all its subcontractors shall purchase and maintain, throughout the term of this Contract and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Exhibit “C”– Determined Insurance Requirement Form, attached hereto and incorporated herein by reference . Contractor shall not commence work under this Contract until all required insurance is obtained in a form acceptable to OC
San, nor shall Contractor allow any subcontractor to commence service pursuant to a subcontract until all insurance required of the subcontractor has been obtained. Failure to obtain and maintain the required insurance coverage shall result in termination of this Contract.
12. Bonds. NOT USED 13. Indemnification and Hold Harmless Provision and Limitation of Liability. Except as to the sole negligence of or willful misconduct of OC San, Contractor shall defend OC San, its elected and appointed officials, officers, agents, and employees (the “OC Indemnitees”) from
and against any and all third party claims for injury to or death of any person, or damage to property (“Claims”), and to the extent of Contractors negligence or willful misconduct, protect and hold harmless the OC Indemnitees from any liabilities, damages, or expenses of any
nature, including attorneys’ fees, resulting from such Claims. To the maximum extent permitted by law, Contractor’s duty to defend shall apply whether or
not such claims, allegations, lawsuits, or proceedings have merit or are meritless; or which
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involve claims or allegations that any of the parties to be defended were actively, passively, or
concurrently negligent; or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any loss, damage, or injury. Contractor agrees to provide this defense immediately upon written notice from OC San, with Contractor controlling the
defense and with well qualified, adequately insured, and experienced legal counsel acceptable to OC San. In addition to the foregoing, Contractor warrants that the Services furnished hereunder and the sale or use thereof will not infringe any United States apparatus patent or misappropriate any third party intellectual property rights. Contractor agrees to defend any suit or proceeding brought against OC San or OC San’s customer for any alleged infringement and to pay all costs, attorney fees, and damages relating thereto. Contractor shall have no obligation
hereunder and this provision shall not apply to: (i) any Services which has been modified or combined with other equipment or process not supplied by Contractor; (ii) any Services supplied according to a design, other than an Contractor design, required by OC San; (iii) any products manufactured by the Services; (iv) any patent issued after the date hereof; or (v) any action settled or otherwise terminated without the prior written consent of Contractor. If, in any such action, the Services is held to constitute an infringement, Contractor shall, at its option
and its own expense, procure for OC San the right to continue using said Services; or modify or replace it with non-infringing Services or remove it and refund the portion of the price allocable to the infringing Services.
OC San shall give Contractor prompt written notice of such action, all necessary assistance in the defense thereof and the right to control all aspects of the defense thereof including the right
to settle or otherwise terminate such action in behalf of OC San. This section shall survive the expiration or early termination of the Contract. In no event shall Contractor or its suppliers be liable in contract or in tort or under any other legal context or theory, including negligence and strict liability, for any special, punitive, indirect, incidental or consequential damages of any kind or character, including, but not limited to, loss of use of productive facilities or goods, costs of product recall, plant downtime, damage to or loss of product, chemicals, catalysts, feedstock or other raw materials, loss of revenues or profits or loss under purchases or contracts made in reliance on the performance or non-performance of the Serviced goods, whether suffered by OC San or any third party. Contractor's and its suppliers' aggregate responsibility and liability, whether arising out of
contract or tort or any other legal context or theory, including negligence and strict liability, all claims for breach of any warranty or guarantee, failure of performance or delay in performance by Contractor or performance or non-performance of the Serviced goods shall not exceed the Contract price for the Services. 14. Independent Contractor. The relationship between the Parties hereto is that of an
independent contractor and nothing herein shall be deemed to make Contractor an OC San employee. During the performance of this Contract, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as OC San’s officers, employees, or agents. Contractor and its officers, employees, and agents shall obtain no rights to any benefits which accrue to OC San’s employees. 15. Subcontracting and Assignment. Contractor shall not delegate any duties nor assign any rights under this Contract without the prior written consent of OC San. Any such attempted delegation or assignment shall be void.
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16. Disclosure. Contractor agrees not to disclose, to any third party, data or information
generated from this Contract without the prior written consent from OC San. 17. Non-Liability of OC San Officers and Employees. No officer or employee of OC San shall
be personally liable to Contractor, or any successor-in-interest, in the event of any default or breach by OC San, or for any amount which may become due to Contractor or to its successor, or for breach of any obligation under the terms of this Contract. 18. Third-Party Rights. Nothing in this Contract shall be construed to give any rights or benefits to anyone other than OC San and Contractor. 19. Applicable Laws and Regulations. Contractor shall comply with all applicable Federal, State,
and local laws, rules, and regulations. Contractor also agrees to indemnify and hold OC San harmless from any and all damages and liabilities assessed against OC San as a result of Contractor’s noncompliance therewith. Any provision required by law to be included herein shall be deemed included as a part of this Contract whether or not specifically included or referenced. 20. Licenses, Permits, Ordinances, and Regulations. Contractor represents and warrants to OC San that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to provide the Services. Any and all fees required by Federal,
State, County, City, and/or municipal laws, codes, and/or tariffs that pertain to the work performed under this Contract will be paid by Contractor. 21. Regulatory Requirements. Contractor shall perform all work under this Contract in strict conformance with applicable Federal, State, and local regulatory requirements including, but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, 23, and Water Codes Division 2. 22. Environmental Compliance. Contractor shall, at its own cost and expense, comply with all Federal, State, and local environmental laws, regulations, and policies which apply to the Contractor, its subcontractors, and the Services, including, but not limited to, all applicable Federal, State, and local air pollution control laws and regulations. 23. South Coast Air Quality Management District’s Requirements. It is Contractor’s
responsibility to ensure that all equipment furnished and installed be in accordance with the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All Contract work practices, which may have associated emissions such as sandblasting, open
field spray painting, or demolition of asbestos containing components or structures shall comply with the appropriate rules and regulations of SCAQMD.
24. Warranties. 24.1 Contractor’s Warranty (Guarantee): If within twelve (12) month period from date of delivery specified in Exhibit “A,”. OC San informs Contractor that any portion of the Services provided fails to meet the standards of material and workmanship required under this Contract, Contractor shall, within the time agreed to by OC San and Contractor, take all such actions as are necessary to correct or complete the noted deficiency(ies) at
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Contractor's sole expense provided that (a) the Serviced goods are installed in accordance
with Contractor's specifications and instructions and is used and maintained normally and properly in accordance with their intended use as provided in this Contract; (b) the Services goods are used for processing product consistent with the characteristics set forth in this
Contract; (c) the Serviced goods have not been changed without the prior written approval of Contractor; (d) OC San gives prompt written notice to Contractor before the end of the warranty period specifying all alleged defects in the Serviced goods; and (e) OC San preserves and turns over to Contractor and permits reasonable inspection by Contractor of all allegedly defective Serviced goods, parts or items and access to the Serviced goods. 24.2 Contractor’s responsibility for any defect under warranty is subject to the condition that it is not caused by one or more of the following: (i) normal wear and tear of parts; (ii) use
of non-original spare parts; (iii) use of consumables or utilities not in strict conformity with the specifications stated in the Contract or written manuals; (iv) any failure of upstream and/or downstream equipment; (v) modifications without Contractor’s express prior written consent; (vi) use of corrosive or abrasive substances; (vii) the storage, handling, use, operation or maintenance of any goods which is not in strict conformity with good engineering practice, the Contract or any written requirements of Contractor, including
any failure to comply with Contractor’s written manuals or instructions and OC San’s own quality assurance requirements; (viii) information, services, personnel, equipment or other items supplied by OC San; (ix) failure to permit Contractor to perform supervision
of installation and/or installation; and/or (x) other conditions or circumstances not due to the fault of Contractor (collectively, “Warranty Conditions”). 24.3 THIS WARRANTY IS THE ONLY WARRANTY MADE BY CONTRACTOR AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, AND CONTRACTOR DISCLAIMS ON BEHALF OF ITSELF, ITS SUBCONTRACTORS AND SUBSUPPLIERS ANY AND ALL IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY, FITNESS FOR A SPECIFIC PURPOSE (OTHER
THAN THE PURPOSE STATED IN THE OC SAN'S SPECIFICATIONS SET FORTH IN THE CONTRACT), SUITABILITY OR PERFORMANCE.
24.4 Contractor's obligation under this warranty and any other warranty or guarantee which is part of the Contract is strictly and exclusively limited to furnishing repairs or replacements for Services or parts determined to be defective on inspection by an authorized
representative of Contractor. Contractor assumes no responsibility and shall have no liability for any repairs or replacements by OC San without Contractor's prior written authorization. If Contractor did not originally install the Services, Contractor shall have no liability for the costs of removing or segregating any defective Services so that the repairs or replacements can be made. 25. Dispute Resolution. 25.1 In the event of a dispute as to the construction or interpretation of this Contract, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County (“JAMS”), or any similar organization or entity conducting an alternate dispute resolution process.
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25.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to Code of Civil Procedure, Part 3, Title 9, sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of agreement, each party shall select an arbitrator, and those
two (2) arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to Code of Civil Procedure section 1283.05. The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator’s decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein.
26. Liquidated Damages. NOT USED 27. Remedies. If the Contractor fails to make delivery of the goods and Services or repudiates its obligations under this Contract, or if OC San rejects the goods or Services or revokes acceptance of the goods and Services, OC San may, only after giving Contractor notice of
the breach and Contractor either failing to commence to cure the breach within five (5) days or thereafter fails to continue diligent efforts to complete the cure in a reasonable period of time, OC San may, in addition to other remedies available in law or equity, cancel the
Contract. 28. Personal Security. If, in Contractor’s reasonable opinion, the working environment,
accommodation and transport arrangements create a personal security risk for Contractor’s technician, Contractor shall notify OC San and provide a reasonable period time to cure said risk, as agreed by the Parties. If following the cure period a personal security risk still exists, Contractor has the right to discontinue the Site Services without liability to OC San. 29. Force Majeure. Neither party shall be liable for delays caused by accident, flood, acts of God, fire, labor trouble, war, acts of government, or any other cause beyond its control, but the affected party shall use reasonable efforts to minimize the extent of the delay. Work affected by a force majeure condition may be rescheduled by mutual consent of the Parties. 30. Termination.
30.1 OC San reserves the right to terminate this Contract for its convenience, with or without cause, in whole or in part, at any time, by written notice from OC San. Upon receipt of a termination notice, Contractor shall immediately discontinue all work under this Contract
(unless the notice directs otherwise). OC San shall thereafter, within thirty (30) days, pay Contractor for work performed (cost and fee) through the date of termination. Contractor expressly waives any claim to receive anticipated profits to be earned during the
uncompleted portion of this Contract. Such notice of termination shall terminate this Contract and release OC San from any further fee, cost, or claim hereunder by Contractor other than for work performed through the date of termination. 30.2 OC San reserves the right to terminate this Contract immediately upon OC San’s determination that Contractor is not complying with the Scope of Work requirements, if the level of service is inadequate, or for any other default of this Contract, except as set forth in Section 24 herein. Further, Contractor may only terminate the Contract pursuant to the terms of Section 24.
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30.3 OC San may also immediately terminate this Contract for default, in whole or in part, by
written notice to Contractor:
if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or
if Contractor sells its business; or
if Contractor breaches any of the terms of this Contract; or
if the total amount of compensation exceeds the amount authorized under this Contract. 30.4 All OC San’s property in the possession or control of Contractor shall be returned by Contractor to OC San on demand or at the expiration or early termination of this Contract, whichever occurs first.
31. Attorney’s Fees. If any action at law or in equity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney’s fees, costs, and necessary disbursements in addition to any other relief to which the prevailing party may be entitled.
32. Waiver. The waiver by either party of any breach or violation of, or default under, any provision of this Contract shall not be deemed a continuing waiver by such party of any other provision
or of any subsequent breach or violation of this Contract or default thereunder. Any breach by Contractor to which OC San does not object shall not operate as a waiver of OC San’s rights to seek remedies available to it for any subsequent breach.
33. Severability. If any section, subsection, or provision of this Contract; or any agreement or instrument contemplated hereby; or the application of such section, subsection, or provision is held invalid, the remainder of this Contract or instrument in the application of such section, subsection, or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties. 34. Survival. The provisions of this Contract dealing with payment, warranty, indemnity, and forum for enforcement shall survive expiration or early termination of this Contract. 35. Governing Law. This Contract shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in the County of Orange in the event any action is brought in connection with this Contract or the performance thereof.
36. Notices. 36.1 All notices under this Contract must be in writing. Written notice shall be delivered by
personal service, by electronic telecommunication, or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Rejection or other refusal to accept or the inability to deliver because of changed address for which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand, or request sent. All notices shall be effective when first received at the following addresses: OC San: Jackie Lagade
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Purchasing Supervisor
Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708
jlagade@ocsan.gov Contractor: Evan Walker Vice President GEA Mechanical Equipment US, Inc. 100 Fairway Court Northvale, NJ 07647
Evan.Walker@gea.com 36.2 Each party shall provide the other party written notice of any change in address as soon as practicable. 37. Read and Understood. By signing this Contract, Contractor represents that it has read and
understood the terms and conditions of the Contract. 38. Authority to Execute. The persons executing this Contract on behalf of the Parties warrant
that they are duly authorized to execute this Contract and that by executing this Contract, the Parties are formally bound. 39. Entire Agreement. This Contract constitutes the entire agreement of the Parties and supersedes all prior written or oral communications and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. [Intentionally left blank. Signatures follow on the next page.]
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IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Contract to be signed by their duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT Dated: _________________ By: Ryan P. Gallagher Chair, Board of Directors
Dated: _________________ By: Kelly A. Lore Clerk of the Board
Dated: _________________ By:
Kevin Work Purchasing and Contracts Manager
GEA MECHANICAL EQUIPMENT U.S., INC. Dated: _________________ By: Print Name and Title of Officer
JL
SERVICE PROPOSAL
Four new gear units and four gear unit rebuilds.
Date: 6/25/2024
Proposal No: 13021140
Plant Location: Fountain Valley, CA
GEA Mechanical Equipment US, Inc.
100 Fairway Court
Northvale, NJ 07647
Tel. (201) 767-3900
Fax (201) 767-3901
www.gea.com
State of Incorporation: Delaware
President: Evan Walker
Dear Mr. Ryan Myers,
We are pleased to submit our proposal for the refurbishment of all eight (8) of the gear units for both
the CA 1035 and the CA 1036 decanters.
1.Equipment
Model Serial Number Location
CA 1035-00-33 8008-654,-656,-566 & -657 Fountain Valley, CA
CA 1036-50-33 8008-658,-659,-660 &-661 Fountain Valley, CA
2.Scope of Supply
GEA is pleased to present the following Gear unit repair estimate for your review and approval. All repairs, as
detailed below, Please note that all repairs detailed herein will require GEA Board authorization prior to
acceptance of your purchase order.
In an effort to standardize the gear units and take advantage of US-based service, we propose converting
existing Cyclo gears to Desch units. This transition will ensure uniformity of gear units across the site and
enable the use of local service options.
For the removal and installation of the gear units, the district mechanics will undertake this task. It is important
to note that the removal of the scroll from the bowl is necessary during this process to prevent any damage to
tiles or seals. Additionally, one ring must be displaced to facilitate the gear unit replacement.
GEAR UNIT WORKSCOPE
To assist with the first conversion, GEA will provide a factory-trained service technician for 5 days on-site to
offer training and support to the plant staff. This will empower your team to perform subsequent gear unit
replacements independently. The cost for this initial support is included in our quotation.
We will pre-order the new gears to ensure that all four gear units are available when the conversion begins,
thereby minimizing operational downtime.
All parts necessary for the four rebuilds will also be pre-ordered to secure availability at the shop before the first
unit is sent for rebuilding.
Scope #1: CA 1036 Thickening Decanters (Serial Numbers 8008-658, -659, -660, & -661)
This project involves supplying four new Desch gear units to replace the existing Cyclo units. The
procedure will require dismantling the rotating assembly from the frame and separating the scroll from
the bowl before the gear unit can be extracted. Conversion parts will be delivered as kits. Given that
the removal of the solids end main bearing from the gear unit end shaft is necessary, a secondary kit
with all required seals, gaskets, and a new main bearing will be provided and utilized as needed.
Following the installation of the new gear, the machinery will be reassembled, and the entire rotating
to accommodate the new Desch gear units. Each conversion will necessitate a single 3-days onsite
visit, the cost of which is included in our quote. All shipping costs are covered in the quoted price.
Scope #2: CA 1035 Dewatering Decanters (Serial Numbers 8008-654, -656, -566, & -657)
The four existing Desch gear units on the CA 1035 units will undergo a rebuild. This process mirrors
the work described in Scope #1. After dismantling the rotating assembly and separating the scroll
from the bowl, the gear unit will be prepared for shipping to the repair shop. The cost of shipping is
included in the quoted price. Upon completion of the rebuild, the gear unit will be returned, and the
decanter reassembled with new seals, gaskets, and main bearings as necessary. The rotating
assembly will then be reinstalled into the frame, ready to be restarted and returned to service without
the need for parameter adjustments. Any spare parts not utilized during the rebuild will be added to
the Orange County Sanitation District's parts inventory for future needs.
Price summary:
Description of service Unit sales price Extended price
4x Conversion to Desch Gear Units: This includes
the provision of new Desch gearboxes along with
the parts needed to do the conversion.
Parts needed for conversion includes:
- 8399-3400-008 drive shaft for 80.000Nm
$341,074.49 $1,364,297.96
4x On-site Visits for Control Adjustments:
Conducted over a three-day period for modifying
the controls in response to the gear unit swaps.
$8,000.00 $32,000.00
4x Desch Gear Units Rebuilds $237,500.00 $950,000.00
8x Bearing, Seal, and Gasket Kits: These kits
contain the necessary components for the
replacement of the solids end main bearings.
$39,861.41 $318,891.28
1x On-site Visit for OCSD Maintenance Training:
GEA will provide a factory-trained service
technician for 5 days on-site to offer training and
support to the plant staff in perform gear unit
replacements independently.
$16,584.39 $16,584.39
Total $2,681,773.63
3.Specific Terms & Conditions
PRICE:Sales price (Excludes taxes). $2,681,773.63
DDP , Fountain Valley, CA. (Incoterms, 2020)
Estimated taxes (Subject to change) $ 230,404.06
Total including taxes $ 2,912,177.69
DELIVERY:All four new gear units must be ordered concurrently with an expected delivery
timeframe of 28-30 weeks from the approval of the purchase order. The gear unit
replacement process is estimated to take between 30-45 days, depending on the
availability of the plant staff. Similarly, parts necessary for gear rebuilds should be
ordered alongside the gear units, with a lead time of 26-30 weeks and an anticipated
repair duration of 30-45 days, subject to shipping schedules. Exact timeframes for both
delivery and repairs will be confirmed at the time of the purchase order approval.
PAYMENT TERMS:
20% with Submittal on gear parts and new gears
30% with New Desch gear units shipping from factory (Germany)
25% with first New Desch gear unit conversion (at plant site)
20% with first repaired Desch gear unit delivered to site.
5% with completion of project.
All invoices excluding down payment are due net 30 days on presentation of invoice.
Shipment will be conducted via regular truck; any special shipping requirements must be
requested in writing at the time of order placement, subject to additional charges.
For the disposal of non-serviceable parts, any component deemed non-serviceable will
be listed on our repair estimate. Unless otherwise directed by the purchaser in writing at
the time of order, the purchaser grants GEA Mechanical Equipment permission to
dispose of these non-serviceable parts.
VALIDITY:Prices are firm for acceptance for ninety (90) days from date of proposal
WARRANTY:Warranty against faulty workmanship and GEA materials for a period of 12 months after
delivery.
This quotation is subject to the Terms & Conditions of Sale, including the Limited Equipment Warranty and
Disclaimer contained therein, a copy of which can be found in Section II of this proposal.
Seller reserves the right to adjust the Contract Price for any escalation in the cost of materials (including
without limitation the cost of stainless steel, nickel and other metals) that occurs in the time period from
to and including the date Seller (or any affiliate of Seller) orders
COVID-19 DISCLAIMER: Due to current developments and measures taken globally, nationally and locally in
-19
ffected. Although GEA is taking actions to
mitigate potential supply impacts, please be advised that our choice of suppliers / subcontractors, delivery lead-
times, engineering and/or site services, quoted prices, etc. may be impacted due to the COVID-19 pandemic.
Such adverse effects may, in particular, be caused by or occur in response to actions taken by a government or
public authority (including the imposition of embargoes or import or export restrictions, quarantine orders, travel
restrictions or any other restrictions or prohibitions and the compliance by GEA or any of its sub-suppliers of any
tier with corresponding laws or governmental orders, rules, regulations, directions, recommendations or
precautions). The coronavirus pandemic and these effects may inter alia result in excessive illness rates of
personnel, difficulties or increased costs in obtaining workers or goods, inability to transport goods or persons
across borders, other travel restrictions or mobility impairments, personnel and/or material shortages, delays or
other adverse circumstances affecting the supply of goods or services.
If you require additional information or any clarification, please do not hesitate to contact us.
Sincerely,
Brian Lent
Service Sales Specialist
Pharma and Non-Food Sales
Region NAM /North America
Email brian.lent@gea.com
Mobile 209-895-9267
Web www.gea.com
ACCEPTANCE
For and on behalf of: For and on behalf of:
GEA Mechanical Equipment Orange County Sanitation District
Signed: ........................................................Signed: ............................................................
Name: ........................................................ Name:...............................................................
Date: ....................................................... Date:..................................................................
For and on behalf of: For and on behalf of:
GEA Mechanical Equipment Orange County Sanitation District
Signed: ........................................................Signed: ............................................................
Name: ........................................................ Name:...............................................................
Date: ....................................................... Date:..................................................................
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3691 Agenda Date:9/4/2024 Agenda Item No:12.
FROM:Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
PRIMARY CLARIFIERS F AND G ROTATING MECHANISM REHABILITATION AT PLANT NO.2,
PROJECT NO. FE23-09, SPECIFICATION NO. S-2024-612BD
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Services Contract to Vicon Enterprise, Inc. for Primary Clarifiers F and G Rotating
Mechanism Rehabilitation at Plant No. 2, Project No. FE23-09, Specification No. S-2024-
612BD, for a total amount not to exceed $3,150,000; and
B. Approve a contingency of $472,500 (15%).
BACKGROUND
The A-side Primary Clarifiers,originally constructed in 1962,consist of four circular clarifiers
responsible for treating non-reclaimable flows at Orange County Sanitation District’s (OC San)Plant
No.2.Under normal operations,three clarifiers are in service,with the fourth serving as a redundant
or backup unit.In February of 2023,Clarifier F failed due to metal loss from corrosion at the
connections between the rotating mechanism and center cage structure.An inspection of Clarifier G
showed similar levels of corrosion,raising concerns that its rotating mechanism could fail at any time.
Consequently,Clarifiers F and G have remained offline since then.The A-Side is currently operating
with only Clarifiers D and E in service.A-Side Primary Clarifiers Replacement at Plant No.2,
Contract No.P2-98A,is currently constructing four new A-Side clarifiers due to age and condition,
which are expected to be completed by late 2027.
RELEVANT STANDARDS
·Comply with California Public Contract Code Section 20103.8,award construction contract to
lowest responsive, responsible bidder
·24/7/365 treatment plant reliability
PROBLEM
The A-Side clarifiers are currently running with reduced treatment capacity during dry weather
operating conditions due to Clarifiers F and G being out of service.Operating less than three primary
basins means that more solids are passed to the following secondary treatment process which
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basins means that more solids are passed to the following secondary treatment process which
impacts secondary effluent quality,consistency,and operating costs when operating in separated
mode for GWRS.
PROPOSED SOLUTION
Approve a Services Contract for Primary Clarifiers F and G Rotating Mechanism Rehabilitation at
Plant No.2,Project No.FE23-09.This project will repair and/or replace the corroded metal sections
of the rotating mechanisms and extend the operability of Clarifiers F and G for several years until
they are replaced by Contract No. P2-98A.
Staff recommends approving a contingency of 15%rather than the typical 10%.The first order of
work for this project is to sandblast the clarifier mechanism to inspect,identify,and quantify the areas
of rehabilitation.Once the mechanisms are sandblasted,there is a concern that the extent of the
damage may be greater than initially anticipated.
TIMING CONCERNS
The A-Side clarifiers are currently operating at a reduced capacity with no available redundancy to
maintain plant operations in a separated mode of treatment.The rotating mechanisms for Clarifiers F
and G need to be rehabilitated and returned to service as soon as possible to restore redundancy
and improve overall plant reliability.
RAMIFICATIONS OF NOT TAKING ACTION
OC San is currently operating the A-Side with only two clarifiers in service.Losing another A-Side
clarifier would force plant operations into a combined mode of treatment,greatly reducing reclaimable
flow to GWRS.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
OC San advertised Project No.FE23-09 for bids on May 9,2024,and two sealed bids were received
on July 2, 2024. A summary of the bid opening follows:
Engineer’s Estimate $ 2,594,150
Bidder Amount of Bid
Vicon Enterprise, Inc.$ 3,150,000
J.R. Filanc Construction Co. Inc.$ 4,110,700
The two bids received were 21%and 58%higher than the engineer’s estimate.Staff has reviewed
the bid breakdown provided by Vicon Enterprise,Inc.and J.R.Filanc Construction Co.Inc.The main
difference between the estimate and bid cost was attributed to higher labor rates and steel coating
costs.The engineer's estimate underestimated the cost to prepare and coat the structural steel for
the rotating mechanism and used outdated prevailing wage labor rates that did not account for recent
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the rotating mechanism and used outdated prevailing wage labor rates that did not account for recent
increases.Given the labor-intensive nature of this work,the higher labor rates and steel quantity
significantly impacted the overall price.
The bids were evaluated in accordance with OC San’s policies and procedures.A notice of intent to
award was sent out to the bidders on July 15,2024,informing them of the intent of OC San staff to
recommend approval of the Services Contract to Vicon Enterprise, Inc.
Staff recommends approving a Services Contract to the lowest responsive and responsible bidder,
Vicon Enterprise, Inc. for a total amount not to exceed $3,150,000.
CEQA
The project is exempt from CEQA under the Class 1 categorical exemptions set forth in California
Code of Regulations sections 15301.A Notice of Exemption will be filed with the OC Clerk-Recorder
and State Clearing House after the OC San’s Board of Directors approval of the Services Contract.
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance.This item has
been budgeted (Budget FY 2024-2025 and 2025-26,Section 8,Page 49,Small Construction Projects
Program, Project No. M-FE) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Services Contract
·Presentation
HO:lb
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Services Contract 1 of 11 Specification No. S-2024-612BD Revision 081823
SERVICES CONTRACT Primary Clarifiers F and G Rotating Mechanism Rehabilitation at Plant No. 2 (FE23-09) Specification No. S-2024-612BD
This SERVICES CONTRACT (hereinafter referred to as “Contract”), is made and entered into as of the date fully executed below, by and between Orange County Sanitation District (hereinafter referred to as “OC San”) and Vicon Enterprise, Inc. (hereinafter referred to as “Contractor”), and collectively referred to herein as the “Parties.” R E C I T A L S WHEREAS, OC San desires to obtain the services of Contractor for Primary Clarifiers F and G
Rotating Mechanism Rehabilitation at Plant No. 2 (“Services”) as described in Exhibit “A” attached hereto and incorporated herein by this reference; and WHEREAS, Contractor is qualified to perform the Services by virtue of experience, training, education, and expertise; and
WHEREAS, OC San desires to engage Contractor to provide the Services; and WHEREAS, OC San selected Contractor to provide the Services in accordance with OC San’s
current Purchasing Ordinance; and WHEREAS, on September 25, 2024, OC San’s Board of Directors, by minute order, authorized
execution of this Contract.
NOW, THEREFORE, in consideration of the above recitals and the mutual promises and benefits specified below, the Parties agree as follows:
1. General. 1.1 This Contract and all exhibits hereto are made by OC San and the Contractor. 1.2 The following exhibits are incorporated by reference and made part of this Contract. Exhibit “A” – Scope of Work
Exhibit “B” – Bid Exhibit “C” – Determined Insurance Requirement Form Exhibit “D” – Contractor Safety Standards
Exhibit “E” – Human Resources Policies Exhibit “F” – General Conditions Exhibit “G” – Bonds
1.3 In the event of any conflict or inconsistency between the provisions of the Contract and any of the provisions of the exhibits hereto, the provisions in the document highest in precedence shall be controlling. The order of precedence of the applicable documents is set forth below: a. Addenda issued prior to the deadline for submitting the bids – the last addendum issued will have the highest precedence b. Services Contract
Services Contract 2 of 11 Specification No. S-2024-612BD Revision 081823
c. Exhibit “A” – Scope of Work
d. Permits and other regulatory requirements e. Exhibit “C” – Determined Insurance Requirement Form f. Exhibit “F” – General Conditions
g. Exhibit “D” – Contractor Safety Standards h. Notice Inviting Bids i. Exhibit “B” – Bid 1.4 Except as expressly provided otherwise, OC San accepts no liability for any expenses, losses, or actions incurred or undertaken by Contractor as a result of work performed in anticipation of providing the Services to OC San.
1.5 Work Hours: Shall be as specified in Exhibit “A.” 1.6 Days: Shall mean calendar days, unless otherwise noted. 1.7 OC San holidays (non-working days) are as follows: New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day,
Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.8 Work: Shall mean all work, labor, and materials necessary to provide the Services. 1.9 The provisions of this Contract may be amended or waived only by an amendment executed by authorized representatives of both Parties. 1.10 The various headings in this Contract are inserted for convenience only and shall not affect the meaning or interpretation of this Contract or any paragraph or provision hereof.
2. Scope of Work. 2.1 Contractor shall provide the Services identified in Exhibit “A” in accordance with generally accepted industry and professional standards. 2.2 Modifications to Scope of Work. OC San shall have the right to modify the Scope of
Work at any time. All modifications must be made by an amendment signed by both Parties and consistent with Exhibit “F” - General Conditions (General Conditions), including the sections entitled REQUEST FOR CHANGE (CHANGES AT
CONTRACTOR’S REQUEST) and OWNER INITIATED CHANGES. 2.3 Familiarity with Work. By executing this Contract, Contractor warrants that: (a) it has
investigated the work to be performed; (b) it understands the facilities, difficulties, and restrictions of the work under this Contract; and (c) it has examined the site of the work and is aware of all conditions at the site. Should Contractor discover any latent or unknown condition materially differing from those inherent in the work or as represented by OC San, it shall immediately inform OC San of this and shall not proceed, except at Contractor’s risk, until written instructions are received from OC San. 2.4 Performance. Time is of the essence in the performance of the provisions hereof.
Services Contract 3 of 11 Specification No. S-2024-612BD Revision 081823
3. Contract Term.
3.1 The Services shall be completed within fifty-two (52) weeks from the effective date of the Notice to Proceed.
3.2 Extensions. The term of this Contract may be extended only by an amendment signed by both Parties and consistent with the General Conditions, including the section entitled EXTENSION OF TIME FOR DELAY. 4. Compensation. 4.1 As compensation for the Services provided under this Contract, OC San shall pay Contractor a total amount not to exceed Three Million One Hundred Fifty Thousand Dollars ($3,150,000.00).
4.2 Contractor shall provide OC San with all required premiums and/or overtime work at no charge beyond the amount specified above. 5. Payments and Invoicing. 5.1 OC San shall pay itemized invoices for work completed in accordance with Exhibit “A”
thirty (30) days from receipt of the invoice and after approval by OC San’s Project Manager or designee. OC San shall be the determining party, in its sole discretion, as to whether the Services have been satisfactorily completed.
5.2 Contractor shall submit its invoices to OC San Accounts Payable by electronic mail to APStaff@OCSan.gov. In the subject line, include “INVOICE” and the Purchase Order
Number. 5.3 The invoices shall be consistent with the General Conditions, including the section entitled PAYMENT FOR WORK. 6. California Department of Industrial Relations Registration and Record of Wages. 6.1 To the extent Contractor’s employees and/or its subcontractors perform work related to this Contract for which Prevailing Wage Determinations have been issued by the California Department of Industrial Relations (DIR) as more specifically defined under Labor Code section 1720 et seq., prevailing wages are required to be paid for applicable work under this Contract. It is Contractor’s responsibility to interpret and
implement any prevailing wage requirements and Contractor agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws.
6.2 Contractor and its subcontractors shall comply with the registration requirements of Labor Code section 1725.5. Pursuant to Labor Code section 1771.4(a)(1), the work is subject to compliance monitoring and enforcement by the California Department of
Industrial Relations (DIR). 6.3 Pursuant to Labor Code section 1773.2, a copy of the prevailing rate of per diem wages is available upon request at OC San’s principal office. The prevailing rate of per diem wages may also be found at the DIR website for prevailing wage determinations at http://www.dir.ca.gov/DLSR/PWD. 6.4 Contractor and its subcontractors shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulations section 16461(e). Pursuant to Labor Code sections 1773.2 and
Services Contract 4 of 11 Specification No. S-2024-612BD Revision 081823
1771.4(a)(2), Contractor shall post a copy of the prevailing rate of per diem wages at
the job site. 6.5 Contractor and its subcontractors shall maintain accurate payroll records and shall
comply with all the provisions of Labor Code section 1776. Contractor and its subcontractors shall submit payroll records to the Labor Commissioner pursuant to Labor Code section 1771.4(a)(3). Pursuant to Labor Code section 1776, the Contractor and its subcontractors shall furnish a copy of all certified payroll records to OC San and/or the general public upon request, provided the public request is made through OC San, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement of the Department of Industrial Relations. Pursuant to Labor Code section 1776(h), penalties for non-compliance with a request for payroll records
may be deducted from progress payments. 6.5.1 As a condition to receiving payments, Contractor agrees to present to OC San, along with any request for payment, all applicable and necessary certified payrolls and other required documents for the period covering such payment request. Pursuant to Title 8, California Code of Regulations section 16463, OC
San shall withhold any portion of a payment, up to and including the entire payment amount, until certified payroll forms and any other required documents are properly submitted. In the event certified payroll forms do not
comply with the requirements of Labor Code section 1776, OC San may continue to withhold sufficient funds to cover estimated wages and penalties under the Contract. 6.6 The Contractor and its subcontractors shall comply with Labor Code section 1774 and section 1775. Pursuant to Labor Code section 1775, the Contractor and any of its subcontractors shall forfeit to OC San a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the
prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any work.
6.6.1 In addition to the penalty and pursuant to Labor Code section 1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid
less than the prevailing wage rate shall be paid to each worker by the Contractor or its subcontractor. 6.7 Contractor and its subcontractors shall comply with Labor Code sections 1810 through 1815. Contractor and its subcontractors shall restrict working hours to eight (8) hours per day and forty (40) hours per week, except that work performed in excess of those limits shall be permitted upon compensation for all excess hours worked at not less than one and one-half (1.5) times the basic rate of pay, as provided in Labor Code section 1815. The Contractor shall forfeit, as a penalty to OC San, twenty-five dollars ($25) per worker per calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any
one calendar week in violation of Labor Code sections 1810 through 1815. 6.8 Contractor and its subcontractors shall comply with Labor Code sections 1777.5,
1777.6, and 1777.7 concerning the employment of apprentices by Contractor or any subcontractor.
Services Contract 5 of 11 Specification No. S-2024-612BD Revision 081823
6.9 Contractor shall include, at a minimum, a copy of the following provisions in any
contract it enters into with any subcontractor: Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860, and 1861.
6.10 Pursuant to Labor Code sections 1860 and 3700, the Contractor and its subcontractors will be required to secure the payment of compensation to employees. Pursuant to Labor Code section 1861, Contractor, by accepting this contract, certifies that: “I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before
commencing the performance of the work of this contract.” Contractor shall ensure that all its contracts with its subcontractors provide the provision above. 6.11 Contractor shall comply with the provisions specified in the General Conditions section
entitled LAWS TO BE OBSERVED. 7. Damage to OC San’s Property. Any of OC San’s property damaged by Contractor, any
subcontractor, or by the personnel of either will be subject to repair or replacement by Contractor at no cost to OC San and consistent with the General Conditions, including the section entitled PRESERVATION OF PROPERTY.
8. Freight (F.O.B. Destination). Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract. 9. Audit Rights. Contractor agrees that, during the term of this Contract and for a period of three (3) years after its expiration or termination, OC San shall have access to and the right to examine any directly pertinent books, documents, and records of Contractor relating to the invoices submitted by Contractor pursuant to this Contract. 10. Contractor Safety Standards and Human Resources Policies. OC San requires
Contractor and its subcontractor(s) to follow and ensure their employees follow all Federal, State, and local regulations as well as the Contractor Safety Standards while working at OC San locations. If, during the course of the Contract, it is discovered that the Contractor Safety
Standards do not comply with Federal, State, or local regulations, the Contractor is required to follow the most stringent regulatory requirement at no additional cost to OC San. Contractor, its subcontractors, and all of their employees shall adhere to the safety
requirements in Exhibit “A,” all applicable Contractor Safety Standards in Exhibit “D,” and the Human Resources Policies in Exhibit “E.” 11. Insurance. Contractor and all its subcontractors shall purchase and maintain, throughout the term of this Contract and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Exhibit “C” – Determined Insurance Requirement Form. Contractor shall not commence work under this Contract until all required insurance is obtained in a form acceptable to OC San, nor shall Contractor allow any subcontractor to commence service pursuant to a subcontract until all insurance
Services Contract 6 of 11 Specification No. S-2024-612BD Revision 081823
required of the subcontractor has been obtained. Failure to obtain and maintain the required
insurance coverage shall result in termination of this Contract. 12. Bonds. Prior to entering into the Contract, Contractor shall furnish bonds (attached hereto
in Exhibit “G”), consistent with the requirements specified in the General Conditions, and which shall be approved by OC San’s General Counsel. The bonds shall be one in the amount of one hundred percent (100%) of the total Contract price bid, to guarantee the faithful performance of the work, and the other in the amount of one hundred percent (100%) of the total Contract price bid, to guarantee payment of all claims for labor and materials furnished. This Contract shall not become effective until such bonds are supplied to and accepted by OC San. Bonds must be issued by a California admitted surety and must be maintained throughout the life of the Contract and during the warranty period.
13. Indemnification and Hold Harmless Provision. Contractor shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or may be caused by Contractor’s equipment and/or Services under this Contract, or by its subcontractor(s), or by anyone directly or indirectly employed by Contractor, and whether such damage or injury shall accrue or be discovered before or after
the termination of the Contract. Except as to the sole active negligence of or willful misconduct of OC San, Contractor shall indemnify, protect, defend, and hold harmless OC San, its elected and appointed officials, officers, agents, and employees from and against
any and all claims, liabilities, damages, or expenses of any nature, including attorneys’ fees: (a) for injury to or death of any person, or damage to property, or interference with the use of property arising out of or in connection with Contractor’s performance under the Contract,
and/or (b) on account of use of any copyrighted or uncopyrighted material, composition, or process; or any patented or unpatented invention, article, or appliance furnished or used under the Contract, and/or (c) on account of any goods and services provided under this Contract. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or passive, on the part of Contractor or anyone employed by or working under Contractor. To the maximum extent permitted by law, Contractor’s duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless; or which involve claims or allegations that any of the parties to be defended were actively, passively, or concurrently negligent; or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any loss, damage, or injury. Contractor agrees to provide this defense immediately upon written
notice from OC San, and with well qualified, adequately insured, and experienced legal counsel acceptable to OC San. This section shall survive the expiration or early termination of the Contract.
14. Independent Contractor. The relationship between the Parties hereto is that of an independent contractor and nothing herein shall be deemed to make Contractor an OC San
employee. During the performance of this Contract, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as OC San’s officers, employees, or agents. Contractor and its officers, employees, and agents shall obtain no rights to any benefits which accrue to OC San’s employees. 15. Subcontracting and Assignment. Any subcontracting or assignment shall be governed by the provisions of the General Conditions including the sections entitled SUBCONTRACTING and ASSIGNMENT.
Services Contract 7 of 11 Specification No. S-2024-612BD Revision 081823
16. Disclosure. Contractor agrees not to disclose, to any third party, data or information
generated from this Contract without the prior written consent from OC San. 17. Non-Liability of OC San Officers and Employees. No officer or employee of OC San
shall be personally liable to Contractor, or any successor-in-interest, in the event of any default or breach by OC San, or for any amount which may become due to Contractor or to its successor, or for breach of any obligation under the terms of this Contract. 18. Third-Party Rights. Nothing in this Contract shall be construed to give any rights or benefits to anyone other than OC San and Contractor. 19. Applicable Laws and Regulations. Contractor shall comply with all applicable Federal,
State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold OC San harmless from any and all damages and liabilities assessed against OC San as a result of Contractor’s noncompliance therewith. Any provision required by law to be included herein shall be deemed included as a part of this Contract whether or not specifically included or referenced. 20. Licenses, Permits, Ordinances, and Regulations. Contractor represents and warrants to OC San that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to provide the Services. Any and all fees required by Federal,
State, County, City, and/or municipal laws, codes, and/or tariffs that pertain to the work performed under this Contract will be paid by Contractor. 21. Regulatory Requirements. Contractor shall perform all work under this Contract consistent with the General Conditions, including the section entitled STORMWATER REQUIREMENTS, and in strict conformance with applicable Federal, State, and local regulatory requirements including, but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, 23, and Water Codes Division 2. 22. Environmental Compliance. Contractor shall, at its own cost and expense, comply with all Federal, State, and local environmental laws, regulations, and policies which apply to the Contractor, its subcontractors, and the Services, including, but not limited to, all applicable Federal, State, and local air pollution control laws and regulations. 23. South Coast Air Quality Management District’s Requirements. It is Contractor’s responsibility to ensure that all equipment furnished and installed be in accordance with the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD).
All Contract work practices, which may have associated emissions such as sandblasting, open field spray painting, or demolition of asbestos containing components or structures shall comply with the appropriate rules and regulations of SCAQMD.
24. Warranties. Contractor shall provide the warranties required in the Scope of Work and in the General Conditions, including the section entitled WARRANTY (CONTRACTOR’S GUARANTEE). 25. Dispute Resolution. Any disputes between the Parties shall be resolved as specified in the General Conditions, including the section entitled DISPUTES. 26. Liquidated Damages. In the event the Contractor fails to achieve completion of the work within the term of this Contract or achievement of any designated Milestones, after due
Services Contract 8 of 11 Specification No. S-2024-612BD Revision 081823
allowance for extensions of time made in accordance with the Contract, if any, OC San will
sustain damage which would be extremely difficult and impracticable to ascertain. The Parties therefore agree that in each such event, Contractor will pay to OC San liquidated damages (Liquidated Damages) as specified in the General Conditions, under the section
entitled TIME OF COMPLETION AND LIQUIDATED DAMAGES, in the amount corresponding to the milestone as indicated in the Liquidated Damages Schedule below, as Liquidated Damages, and not as a penalty, for each and every calendar day during which the achievement of the milestone is delayed. Contractor agrees to pay such Liquidated Damages and further agrees that OC San may offset the amount of Liquidated Damages from any monies due or that may become due Contractor under this Contract. Contractor also agrees that to the extent the amount of Liquidated Damages exceeds any monies due to the Contractor under this Contract, Contractor shall pay all such amounts to OC San upon
demand. Liquidated Damages due to delays in achieving a milestone will not be credited toward Liquidated Damages due to delays in achieving subsequent milestones or Final Completion of the Work. If this provision is found for any reason to be void, invalid, or otherwise inoperative so as to disentitle OC San from claiming Liquidated Damages, OC San is entitled to claim against the Contractor damages at law for the Contractor’s failure to complete the Work during the term of this Contract.
26.1 Liquidated Damages Schedule Contractor shall commence performance of the Work upon the date specified in the Notice
to Proceed issued to the Contractor hereunder and shall furnish sufficient forces, facilities and construction, and shall work such hours, including extra shifts and overtime operations, so as to prosecute the Work to completion including all the milestones, according to the Project Schedule as required in Exhibit “A,” and to accomplish each milestone within the periods of performance set forth in the following table:
Milestone Description of
Milestone
Period of Performance Liquidated
Damages
No. 1 Substantial Completion 48 weeks from the effective date of Notice to Proceed $800
per calendar day
No. 2 Final Completion 52 weeks from the effective date of Notice to Proceed $400
per calendar day
27. Remedies. In addition to other remedies available in law or equity, if the Contractor fails to perform the Services or repudiates its obligations under this Contract, or if OC San rejects
the goods or Services or revokes acceptance of the Services, OC San may (a) cancel the Contract; (b) recover whatever amount of the purchase price OC San has paid, and/or (c) “cover” by purchasing, or contracting to purchase, substitute equipment and services for those due from Contractor. In the event OC San elects to “cover” as described in (c), OC San shall be entitled to recover from Contractor as damages the difference between the cost of the substitute equipment and services and the Contract price, together with any incidental or consequential damages. 28. Force Majeure. Neither party shall be liable for delays caused by accident, flood, acts of God, fire, labor trouble, war, acts of government, or any other cause beyond its control, but
Services Contract 9 of 11 Specification No. S-2024-612BD Revision 081823
the affected party shall use reasonable efforts to minimize the extent of the delay. Work
affected by a force majeure condition may be rescheduled by mutual consent of the Parties. 29. Termination.
29.1 OC San reserves the right to terminate this Contract for its convenience, with or without cause, in whole or in part, at any time, by written notice from OC San. Upon receipt of a termination notice, Contractor shall immediately discontinue all work under this Contract (unless the notice directs otherwise). OC San shall thereafter, within thirty (30) days, pay Contractor for work performed (cost and fee) through the date of termination. Contractor expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Contract. Such notice of termination shall terminate this Contract and release OC San from any further fee, cost, or claim
hereunder by Contractor other than for work performed through the date of termination. 29.2 OC San reserves the right to terminate this Contract immediately upon OC San’s determination that Contractor is not complying with the Scope of Work requirements, if the level of service is inadequate, or for any other default of this Contract.
29.3 OC San may also immediately terminate this Contract for default, in whole or in part, by written notice to Contractor:
if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or
if Contractor sells its business; or
if Contractor breaches any of the terms of this Contract; or
if the total amount of compensation exceeds the amount authorized under this Contract. 29.4 All OC San’s property in the possession or control of Contractor shall be returned by Contractor to OC San on demand or at the expiration or early termination of this
Contract, whichever occurs first. 30. Attorney’s Fees. If any action at law or in equity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney’s fees, costs, and necessary disbursements in addition to any other relief to which the prevailing party may be
entitled and as specified in the General Conditions, including in the section entitled CLAIMS. 31. Waiver. The waiver by either party of any breach or violation of, or default under, any
provision of this Contract shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Contract or default thereunder. Any breach by Contractor to which OC San does not object shall not operate as a waiver of
OC San’s rights to seek remedies available to it for any subsequent breach. 32. Severability. If any section, subsection, or provision of this Contract; or any agreement or instrument contemplated hereby; or the application of such section, subsection, or provision is held invalid, the remainder of this Contract or instrument in the application of such section, subsection, or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties.
Services Contract 10 of 11 Specification No. S-2024-612BD Revision 081823
33. Survival. The provisions of this Contract dealing with payment, warranty, indemnity, and
forum for enforcement shall survive expiration or early termination of this Contract. 34. Governing Law. This Contract shall be governed by and interpreted under the laws of the
State of California and the Parties submit to jurisdiction in the County of Orange in the event any action is brought in connection with this Contract or the performance thereof. 35. Notices. 35.1 All notices under this Contract must be in writing. Written notice shall be delivered by personal service, by electronic telecommunication, or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the
sender. Rejection or other refusal to accept or the inability to deliver because of changed address for which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand, or request sent. All notices shall be effective when first received at the following addresses:
OC San: Donald Herrera Senior Buyer Orange County Sanitation District
18480 Bandilier Circle Fountain Valley, CA 92708 dherrera@ocsan.gov
Contractor: Telvis Artis President Vicon Enterprise, Inc. 11642 Knott Street, Suite E-20 Garden Grove, CA 92841 tartis@vicon.io 35.2 Each party shall provide the other party written notice of any change in address as soon as practicable.
36. Read and Understood. By signing this Contract, Contractor represents that it has read and understood the terms and conditions of the Contract.
37. Authority to Execute. The persons executing this Contract on behalf of the Parties warrant that they are duly authorized to execute this Contract and that by executing this Contract,
the Parties are formally bound. 38. Entire Agreement. This Contract constitutes the entire agreement of the Parties and supersedes all prior written or oral communications and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof.
Services Contract 11 of 11 Specification No. S-2024-612BD Revision 081823
IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Contract to be signed by their duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT Dated: _________________ By: Ryan P. Gallagher Chair, Board of Directors
Dated: _________________ By: Kelly A. Lore Clerk of the Board
Dated: _________________ By: Kevin Work Purchasing & Contracts Manager
VICON ENTERPRISE, INC. Dated: _________________ By: Print Name and Title of Officer
LL
EXHIBIT A Page 1 of 7 Specification No. S-2024-612BD
EXHIBIT A
SCOPE OF WORK
Primary Clarifiers F and G Rotating Mechanism Rehabilitation at Plant No. 2 (FE23-09)
1. BACKGROUND
The Orange County Sanitation District’s (OC SAN or Sanitation District) Plant 2 Primary Clarifier
F and Primary Clarifier G (PC-F and PC-G) were originally constructed under project P2-5 in
1962. Due to age and corrosion, some of the internal mechanisms structural members have
failed or are in a condition near failure. The purpose of this project is to provide short term
repairs and coatings to rehabilitate the mechanisms and place them in operation until the
permanent facility to replace the clarifiers is completed in 2027 under project P2-98A.
2. SCOPE OVERVIEW
This project includes in-place repairs, rehabilitation, and replacement of clarifier mechanism
parts including but not limited to feed well column piping repairs; center cage structure; feed well
trusses replacement, rake arms, scum arms, and various welded and bolted connections. Corrosion
repairs and coating of the entire clarifier mechanisms, space humidification, and other incidentals
necessary to complete all tasks and items of work described within the Contract Documents to
place into operation PC-F and PC-G, as more specifically described below. The scope of work
includes surface blasting of mechanism steel, joint inspection, and documentation of repairs
with OC SAN, balancing and re-commissioning of PC-F and PC-G.
3. CONTRACTOR RESPONSIBILITY
3.1 GENERAL
3.1.1 All Work shall be performed, and all components and materials shall be provided
by the Contractor in accordance with this Scope of Work (SOW), Appendix 1
Specifications and Appendix 2 Drawings. Contractor shall provide all labor,
elements, accessories, and appurtenances for a complete and fully operating
system.
3.1.2 The Contractor shall be responsible for the removal and disposal of all debris and
demolished items from Plant 2 associated with this SOW.
3.1.3 The Contractor shall furnish services and other items of expense that may be
necessary and required to perform all activities described herein, including
project management, field supervision, home office support, labor, permanent
materials, construction equipment and tools, consumable supplies,
transportation, testing, safety equipment and personnel protection equipment,
temporary and support facilities, bonds, and insurance.
3.1.4 Contractor shall obtain written permission from OC SAN prior to starting physical
work at the Project location.
3.1.5 Contractor shall bring all discrepancies between the SOW, Drawings, Field
Conditions, and Reference Drawings to the attention of OC SAN for resolution,
immediately upon discovery. No extra work shall proceed without prior written
authorization of the ENGINEER.
3.1.6 OC SAN may assign inspectors and other staff to witness Contractor’s activities,
including, but not limited to; installation, all readings taken, and all tests
EXHIBIT A Page 2 of 7 Specification No. S-2024-612BD
performed by Contractor. The presence or lack of presence of OC SAN or OC
SAN’s representative does not relieve the Contractor from the requirements to
perform all testing, all quality control and quality assurance, and other tasks
required for the work.
3.1.7 OC SAN has not sampled components of Clarifier F and Clarifier G and is not
aware of any surface asbestos or lead. If the Contractor encounters any
suspected hazardous waste or substances in the course of the work, Contractor
shall notify OC SAN immediately.
3.1.8 The Contractor shall be solely responsible for protecting Clarifier F and Clarifier
G components to remaining adjacent tanks and pipes. The Contractor shall
coordinate all Work to avoid any interference with normal operations of plant
equipment and processes. Contractor shall always maintain access for OC SAN
Operations and Maintenance staff.
3.2 PROJECT ELEMENTS
Project elements include but not limited to:
• Mobilization
• Coordination with OC SAN
• Support/Protect Drive Equipment and Rake Arms
• Isolation, Dewatering and Cleaning
• Sandblasting and Brush blasting
• Pre-repair Inspection and Documentation of Repairs
• Replacement of Bolted Joints
• Replacement of Trusses
• Steel Repairs and Replacement
• Belzona Application to Corroded Areas
• Coating of Steel
• Miscellaneous Repairs and Other Items
• Balancing Testing and Commissioning
• Demobilization
3.3 SUBMITTALS
Provide the following submittals at minimum:
A. Work Plan and Quality Plan
B. Construction Schedule
C. Submittals Required per Plans and Specifications
Contractor shall provide product data sheets and other submittals and procedures for
review and approval by OC SAN for all materials, components, and parts prior to
procurement. Contractor shall group submittals in sets to maximize efficiency.
Provide submittals in digital, PDF format that is high resolution (1200 dpi or higher).
Ensure all non-applicable data and optional functions that are not being provided are
deleted or clearly crossed out. Provide submittals to OC SAN for review. OC SAN
will return submittals to the Contractor within twenty working days. Contractor shall
revise submittals as directed and resubmit as necessary.
EXHIBIT A Page 3 of 7 Specification No. S-2024-612BD
3.4 WARRANTIES
3.5.1 The Contractor shall warrant that the work performed will be free of defects in
materials and workmanship for a period of one (1) year from the date of Final
Acceptance by OC SAN and in accordance with Exhibit “F” General Conditions,
GC-21 WARRANTY (CONTRACTOR’S GUARANTEE). All warranty periods
shall begin after satisfactory completion and testing.
3.5.2 The Contractor shall provide warranties in writing to OC SAN after completion of
installation and testing.
3.5.3 The Contractor’s warranty shall include removal, installation, and shipping costs of
any replacement parts and for correcting any other defective work at no cost to OC
SAN.
3.5 DEMOLITION AND EQUIPMENT REMOVAL
All demolished material shall be disposed of by the Contractor off-site in a safe and
legal manner. Refer to Drawings in Appendix 2 for demolition work.
3.6 SEQUENCE OF WORK AND EQUIPMENT INSTALLATION
The general sequence of work is provided below:
• Begin work at clarifier PC-G
• Coordinate with OC SAN for isolation of energy sources.
• Isolate flow, dewater and cleaning of each clarifier.
• Provide humidifiers and sand sandblast clarifier mechanism.
• Provide temporary supports if necessary.
• Conduct pre-repair inspection and quantification of repairs with OC SAN
ENGINEER.
• Perform demolition.
• Conduct all steel repairs.
• Replace trusses.
• Perform surface preparation and apply protective coating.
• Test, balance, and commission each clarifier into service
• Review and verify Drawings and Specifications for additional details.
3.7 PERMITS/LICENSE
For the duration of the Work the Contractor and all subcontractors must maintain the
appropriate licenses, registrations, and certifications required by existing law to
perform the Work within the scope of the Contractor including, without limitation as
required herein and in the Drawings and Specifications:
• Contractor Class A License (CONTRACTOR)
• California State License C-33 (Paintings and Coatings)
• SSPC QC1 and SSPC QC2 certified as-needed by the specifications
• Emergency escape breathing apparatus (EEBA) certified as required by the
specifications
• Welders Certifications as required by the specifications
• Confined Space Training Certification- the Primary Clarifiers are categorized as a
permitted confined space and must provide supporting documentation for training
EXHIBIT A Page 4 of 7 Specification No. S-2024-612BD
certification and meet requirements as described in the front-end documents and
OSHA requirements
3.8 DELIVERABLES/AS BUILT DRAWINGS/MANUFACTURER’S DOCUMENTATION
• Record Drawings/As Built Drawings
3.9 QUALITY ASSURANCE AND QUALITY CONTROL
The Contractor shall perform all Work in accordance with approved written Quality
Control Plan. The Quality Control Plan shall include a description of the Contractor’s
procedures for calibrating test equipment, establishing work procedures, maintaining
compliance to work procedures, monitoring quality of work, and training of staff. The
Contractor’s procedures for taking and recording data, organization and retention of
records, and transmittal to OC SAN for review and acceptance shall be included. The
Contractor shall submit their Quality Control Plan to OC SAN for approval before the
Work begins.
4. RESOURCES AVAILABLE
4.1.1 Laydown and Staging Area: OC SAN will provide limited space at Plant No. 2 for
a laydown and staging area as indicated on the Drawings provided in Appendix 2
4.1.2 Temporary Utilities: OC SAN will provide Contractor with power and water for
Contractor’s construction operations. Power will be available by connecting to
existing source within 300 ft and limited to 100 amps. Non-potable water will be
available from location as directed by OC SAN and limited to 25 GPM. Any
power or water needed beyond limits of connections provided by OC SAN are
Contractor’s responsibility.
4.1.3 Use of Restroom Facilities is not allowed. Contractor shall furnish portable
facilities.
5. PROJECT SCHEDULE
5.1.1 Contractor shall provide Project construction schedule within 14 days of the
Notice to Proceed (NTP) and provide monthly updates of the Project schedule.
Project schedules shall be prepared using schedule software (P6 or MS Project)
and shall be a detailed Critical Path Method (CPM) schedule. The purpose of the
Project schedule is to; ensure adequate planning and timely execution of the
Work by the Contractor, facilitate coordination and interfacing of the Contractor’s
work with OC SAN (as needed), and establish a schedule to which subsequent
periodic schedule updates will be compared to determine overall progress and
performance toward satisfactory completion of the Work.
2.1.2 The schedule shall be detailed and show critical path activities, duration of tasks,
predecessors, and successors, and start and finish dates. In addition to the
milestone dates listed below the schedule shall include at a minimum the
following tasks: mobilization, procurement and delivery, detailed rehabilitating
activities for each clarifier, tasks involving existing plant systems including
interruptions, shutdowns, and log out tag out (LOTO), and testing and
commissioning. The Work activities comprising the Project schedule shall be of
sufficient detail to assure adequate planning and execution of the Work such
that, in the judgment of OC SAN, it provides an appropriate basis for predicting,
monitoring, evaluating, and recording the progress of the Work.
EXHIBIT A Page 5 of 7 Specification No. S-2024-612BD
Milestones/Timeline Deadline
Notice to Proceed (NTP) 0 weeks from NTP
Kick-Off Meeting 2 weeks from NTP
Submittal of CPM Schedule 2 weeks from NTP
All Submittals 14 weeks from NTP
Completion of Clarifier G 36 weeks from NTP
Completion of Clarifier F (Substantial
Completion) 48 weeks from NTP
Final Completion 4 weeks from Substantial Completion
Total Contract Duration 52 weeks from NTP
5.1.3 Pre-repair inspection by OC SAN and ENGINEER: Schedule shall include
activities for a joint inspection with the Contractor following each clarifier
mechanism sandblasting for the purpose of inspecting, identifying, and
quantifying the areas of repairs and types of repairs required for each clarifier.
The Contractor shall provide a 2-week notice to OC SAN to schedule their
personnel and shall allow 2 days of inspection and identification/ quantification of
repairs on the CPM schedule for each clarifier.
5.1.4 Provide a written narrative of the work plan for the Project that includes all
phases of the Work, all milestones shown on the construction schedule, all
deliveries, all shutdowns, all field assessments, with detailed description of Work
tasks.
6. PROJECT MANAGEMENT
Contractor shall provide an experienced project manager (Contractor PM). The
Contractor PM assigned to the project shall be on a full-time basis during execution of
the Work and shall have the authority to act on behalf of Contractor, including executing
the orders or directions of OC SAN without delay. All communication shall go from
Contractor PM to the OC SAN PM or OC SAN designated representative. All workdays
must be approved by OC SAN prior to construction.
6.1 Project Supervision
At all times during the progress of the Work, Contractor shall have assigned a resident-
superintendent (Superintendent) who shall be on site during all Work. The
Superintendent shall only be replaced with written approval by OC SAN. This
Superintendent and/or Contractor PM shall have full authority to promptly supply
products, tools, plant equipment, and labor as may be required to diligently prosecute
the Work. All communications given to or received from the Superintendent and/or the
Contractor PM shall be binding on Contractor.
6.2 Project Kick-Off Meeting
Within two (2) weeks of NTP, Contractor shall conduct a meeting with OC SAN PM (or
OC SAN designated representative), manufacturers, vendors, and Subcontractors as
needed for the meeting agenda to establish appropriate contacts and review the
Contractor’s plan to implement this Work. All notes and any decision items shall be
captured by the Contractor and reported in electronic format. OC SAN will provide the
meeting space.
EXHIBIT A Page 6 of 7 Specification No. S-2024-612BD
6.3 Progress Meetings
Contractor shall conduct bi-weekly progress meetings until the completion of the
Project. Attendees include Contractor, OC SAN (or OC SAN designated
representative), manufacturers, vendors, and sub-contractors as needed for the
meeting agenda. The Contractor’s PM shall attend every meeting. The formal agenda
shall be submitted with the previous meeting notes at least one (1) week prior to each
meeting. The Contractor shall provide his updated work schedule, appraise OC SAN of
its progress, procurement, submittal, or other issues affecting project progress. All
notes and decision items shall be captured by the Contractor and reported in electronic
format. OC SAN will provide meeting space. Additional meetings may be required for
the progress of the Work.
6.4 PMWEB
The Project shall utilize PMWeb as the Project Control Management System (PCMS)
for Project communication, submittal generation and tracking, change management, and
progress invoicing, construction issue / RFI tracking, automation of key processes, and
the overall management of the Contract. The PCMS is a cloud-based solution used to
facilitate the electronic exchange of information. The PCMS runs inside most internet
browsers. OC SAN will provide Contractor with user account and web address and up
to five (5) PCMS licenses. Internet access is required to use the PCMS. The Contractor
is responsible for its own connectivity to the Internet. OC SAN will provide a one-time
training session of up to two (2) hours to train up to five (5) of the Contractor’s designated
staff on general system requirements, procedures, and methods.
7. OC SAN STAFFING
The OC SAN PM will be the assigned point of contact for Contractor on this Project. Any
meetings and/or correspondence related to this Project shall be and approved by the
designated single point of contract.
8. WORK RESTRICTIONS
• Workdays and Work hours: Monday to Thursday, 7am – 4pm
• Prior to commissioning of Primary Clarifier F, successful rehabilitation and commissioning
of Primary Clarifier G shall be completed and approved by OC SAN.
9. REFERENCE DOCUMENTS
Some of the listed reference documents are provided with this SOW in Appendix 3 –
Reference Documents.
10. APPENDICES
The following appendices are part of this Scope of Work.
Appendix 1 – Specifications
01155 Measurement and Payment
01800 Balancing, Testing, and Commissioning
05120 Structural Steel
09800 Protective Coating
Appendix 2 – Drawings
Appendix 3 – Reference Documents
EXHIBIT A Page 7 of 7 Specification No. S-2024-612BD
Appendix 4 – Safety and Health Requirements
8/27/2024
1
Primary Clarifiers F & G
Rotating Mechanism
Rehabilitation at Plant No. 2,
Project No. FE23-09,
Specification No. S-2024-612BD
Presented by:
Brian Waite, Engineering Supervisor
Operations Committee
September 4, 2024
Services Contract Approval
v
Orange CountySanitation District70thAnniversary
2
A-side
Primary Clarifiers
(Non-reclaimable train)
Digesters
Primary Clarifiers
Aeration Basins
D
E
F G
1
2
8/27/2024
2
v
Orange CountySanitation District70thAnniversary
•Clarifier F is not operational and Clarifier G was taken offline due to current condition
•Plant No. 2 does not have any redundancy for the A-side Primary Clarifiers at this time
3
v
Orange CountySanitation District70thAnniversary
•Remove unsound corroded metal by blasting both Clarifiers F & G
•Replace mechanism pieces with metal loss
•Recoat entire mechanism including center column
4
3
4
8/27/2024
3
v
Orange CountySanitation District70thAnniversary
Difference between engineer’s estimate and lowest bidder is $555,850.
•Primary differences include:
•Coating ~$570,000 (underestimated labor and materials)
•Labor Rate ~$100,000 (used FY 23/24 rates vs 24/25 rates)
5
$2,594,150Engineer’s Estimate
AmountBidder
$3,150,000Vicon Enterprise Inc.
$4,110,700J.R. Filanc Construction Co. Inc.
Orange CountySanitation District70thAnniversary
Recommend to the Board of Directors to:
A. Approve a Services Contract to Vicon Enterprise, Inc. for Primary Clarifiers F andG Rotating Mechanism Rehabilitation at Plant No. 2, Project No. FE23-09,Specification No. S-2024-612BD, for a total amount not to exceed $3,150,000;and
B. Approve a contingency of $472,500 (15%).
6
5
6
8/27/2024
4
1954 - 2024
Orange County Sanitation District
70th Anniversary
Questions?
7
ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LOS Level Of Service RFP Request For Proposal
APWA American Public Works
Association MGD Million Gallons Per Day RWQCB Regional Water Quality
Control Board
AQMD Air Quality Management
District MOU Memorandum of
Understanding SARFPA Santa Ana River Flood
Protection Agency
ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor
BOD Biochemical Oxygen Demand NEPA National Environmental Policy
Act SARWQCB Santa Ana Regional Water
Quality Control Board
CARB California Air Resources
Board NGOs Non-Governmental
Organizations SAWPA Santa Ana Watershed
Project Authority
CASA California Association of
Sanitation Agencies NPDES National Pollutant Discharge
Elimination System SCADA Supervisory Control And
Data Acquisition
CCTV Closed Circuit Television NWRI National Water Research
Institute SCAP
Southern California
Alliance of Publicly Owned Treatment Works
CEQA California Environmental
Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality
Management District
CIP Capital Improvement
Program OCCOG Orange County Council of
Governments SOCWA South Orange County
Wastewater Authority
CRWQCB California Regional Water
Quality Control Board OCHCA Orange County Health Care
Agency SRF Clean Water State
Revolving Fund
CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan
CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow
EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources
Control Board
EMT Executive Management Team OSHA Occupational Safety and
Health Administration TDS Total Dissolved Solids
EPA US Environmental Protection Agency PCSA
Professional
Consultant/Construction
Services Agreement
TMDL Total Maximum Daily Load
FOG Fats, Oils, and Grease PDSA Professional Design Services
Agreement TSS Total Suspended Solids
gpd gallons per day PFAS
Per- and Polyfluoroalkyl
Substances WDR Waste Discharge
Requirements
GWRS Groundwater Replenishment
System PFOA Perfluorooctanoic Acid WEF Water Environment
Federation
ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation
IERP Integrated Emergency
Response Plan POTW Publicly Owned Treatment
Works WIFIA Water Infrastructure
Finance and Innovation Act
JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the
Nation Act
LAFCO Local Agency Formation
Commission PSA Professional Services
Agreement WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70
million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS
process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects.
PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon).
PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.