HomeMy WebLinkAbout09-11-2024 Administration Committee Meeting Complete Agenda Packet
SPECIAL NOTICE
PUBLIC ATTENDANCE & PARTICIPATION AT PUBLIC MEETINGS
Administration Committee Meeting
Wednesday, September 11, 2024
5:00 p.m.
Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. IN-PERSON MEETING ATTENDANCE
You may attend the meeting in-person at the following location: Orange County Sanitation District Headquarters Building
18480 Bandilier Circle Fountain Valley, CA 92708 ONLINE MEETING PARTICIPATION
You may join the meeting live via Teams on your computer or similar device or web browser by
using the link below: Click here to join the meeting
We suggest testing joining a Teams meeting on your device prior to the commencement of the
meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here. Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak
during the public comment section of the meeting. The Clerk of the Board will call upon you by
using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting. Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any
items. Additionally, camera feeds may be controlled by the meeting moderator to avoid
inappropriate content.
HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455
When prompted, enter the Phone Conference ID: 766 323 945# All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device.
Please raise your hand to speak by use *5, during the public comment section of the meeting. The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed
Session. If you would like to return to the Open Session portion of the meeting, please login or dial-in to the Teams meeting again and wait in the Lobby for admittance. WATCH THE MEETING ONLINE
The meeting will be available for online viewing at:
https://ocsd.legistar.com/Calendar.aspx SUBMIT A COMMENT
You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)”
or “PUBLIC COMMENT NON-AGENDA ITEM”.
You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting.
All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record.
For any questions and/or concerns, please contact the Clerk of the Board’s office at
714-593-7433. Thank you for your interest in OC San!
September 4, 2024
NOTICE OF REGULAR MEETING ADMINISTRATION COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
Wednesday, September 11, 2024 – 5:00 P.M.
Headquarters Building 18480 Bandilier Circle Fountain Valley, CA 92708 ACCESSIBILITY FOR THE GENERAL PUBLIC
Your participation is always welcome. Specific information as to how to participate in this meeting is detailed on the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during this meeting: you may participate in person, join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. The Regular Meeting of the Administration Committee of the Orange County Sanitation District will be held at the above location and in the manner indicated on Wednesday, September 11, 2024 at 5:00 p.m.
ADMINISTRATION COMMITTEE MEETING DATE
BOARD MEETING DATE
09/11/24 09/25/24
10/09/24 10/23/24
11/13/24 11/20/24 *
12/11/24 12/18/24 *
JANUARY DARK 01/22/25
02/12/25 02/26/25
03/12/25 03/26/25
04/09/25 04/23/25
05/14/25 05/28/25
06/11/25 06/25/25
07/09/25 07/23/25
AUGUST DARK 08/27/25
* Meeting will be held on the third Wednesday of the month
ROLL CALL ADMINISTRATION COMMITTEE Finance, Information Technology, Environmental Services
and Human Resources
Meeting Date: September 11, 2024 Time: 5:00 p.m.
COMMITTEE MEMBERS (13)
Christine Marick, Chair
Glenn Grandis, Vice-Chair Brad Avery
Rose Espinoza
Farrah Khan
Jordan Nefulda
Andrew Nguyen
Robbie Pitts
David Shawver
Chad Wanke
John Withers
Ryan Gallagher (Board Chair) Jon Dumitru (Board Vice-Chair)
OTHERS
Scott Smith, General Counsel
STAFF
Rob Thompson, General Manager
Lorenzo Tyner, Assistant General Manager Jennifer Cabral, Director of Communications
Mike Dorman, Director of Engineering
Laura Maravilla, Director of Human Resources Riaz Moinuddin, Director of Operations & Maintenance
Wally Ritchie, Director of Finance
Lan Wiborg, Director of Environmental Services
Kelly Lore, Clerk of the Board
ORANGE COUNTY SANITATION DISTRICT Effective 01/23/2024 BOARD OF DIRECTORS Complete Roster
AGENCY/CITIES ACTIVE DIRECTOR ALTERNATE DIRECTOR
Anaheim
Stephen Faessel
Carlos A. Leon
Brea Christine Marick Cecilia Hupp
Buena Park Joyce Ahn Art Brown
Cypress Scott Minikus Bonnie Peat
Fountain Valley Glenn Grandis Ted Bui
Fullerton Bruce Whitaker Nick Dunlap
Garden Grove Stephanie Klopfenstein John O’Neill
Huntington Beach Pat Burns Gracey Van Der Mark
Irvine Farrah N. Khan Kathleen Treseder
La Habra Rose Espinoza Jose Medrano
La Palma Debbie Baker Mark I. Waldman
Los Alamitos Jordan Nefulda Shelley Hasselbrink
Newport Beach Brad Avery Erik Weigand
Orange Jon Dumitru John Gyllenhammer
Placentia Chad Wanke Ward Smith
Santa Ana Johnathan Ryan Hernandez Benjamin Vazquez
Seal Beach Schelly Sustarsic Lisa Landau
Stanton David Shawver Carol Warren
Tustin Ryan Gallagher Austin Lumbard
Villa Park Robbie Pitts Jordan Wu
Sanitary/Water Districts
Costa Mesa Sanitary District Bob Ooten
Art Perry
Midway City Sanitary District Andrew Nguyen Tyler Diep
Irvine Ranch Water District John Withers Douglas Reinhart
Yorba Linda Water District Phil Hawkins Tom Lindsey
County Areas
Board of Supervisors Doug Chaffee Donald P. Wagner
ADMINISTRATION COMMITTEE
Regular Meeting Agenda
Wednesday, September 11, 2024 - 5:00 PM
Board Room
Headquarters Building
18480 Bandilier Circle
Fountain Valley, CA 92708
(714) 593-7433
ACCOMMODATIONS FOR THE DISABLED: If you require any special disability related accommodations,
please contact the Orange County Sanitation District (OC San) Clerk of the Board’s office at (714) 593-7433 at
least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type
of accommodation requested.
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside OC San's Headquarters Building located at 18480 Bandilier Circle, Fountain
Valley, California, and on the OC San’s website at www.ocsan.gov not less than 72 hours prior to the meeting
date and time above. All public records relating to each agenda item, including those distributed less than 72
hours prior to the meeting to a majority of the Board of Directors, are available for public inspection with the
Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be
considered or discussed. The recommended action does not indicate what action will be taken. The Board of
Directors may take any action which is deemed appropriate.
MEETING RECORDING: A recording of this meeting is available within 24 hours after adjournment of the
meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be
submitted to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14 days
before the meeting. For any questions on the agenda, Board members may contact staff at:
General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7110
Asst. General Manager: Lorenzo Tyner, ltyner@ocsan.gov / (714) 593-7550
Director of Communications: Jennifer Cabral, jcabral@ocsan.gov / (714) 593-7581
Director of Engineering: Mike Dorman, mdorman@ocsan.gov / (714) 593-7014
Director of Environmental Services: Lan Wiborg, lwiborg@ocsan.gov / (714) 593-7450
Director of Finance: Wally Ritchie, writchie@ocsan.gov / (714) 593-7570
Director of Human Resources: Laura Maravilla, lmaravilla@ocsan.gov / (714) 593-7007
Director of Operations & Maintenance: Riaz Moinuddin, rmoinuddin@ocsan.gov / (714) 593-7269
ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, September 11, 2024
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL AND DECLARATION OF QUORUM:
Clerk of the Board
PUBLIC COMMENTS:
Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the
Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during
meetings: you may participate in person, join the meeting live via Teams on your computer or similar device or
web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for
consideration before or during the meeting.
REPORTS:
The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1.2024-3746APPROVAL OF MINUTES
RECOMMENDATION:
Approve minutes of the Regular meeting of the Administration Committee held July 17,
2024.
Originator:Kelly Lore
Agenda Report
07-17-2024 Administration Committee Meeting Minutes
Attachments:
2.2024-3788UPGRADE AND MIGRATION OF TIMECARD SOFTWARE
(WORKFORCE)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Workforce Software SaaS and Professional Services Agreement to
WorkForce Software, LLC for the Migration and Upgrade of the WorkForce
software, for a five year term commencing October 1, 2024 and ending
September 30, 2029, for a total amount not to exceed $628,015; and
Page 1 of 3
ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, September 11, 2024
B. Approve a contingency in the amount of $62,802 (10%).
Originator:Wally Ritchie
Agenda Report
Draft Workforce Software SaaS and Professional Services
Agreement
Attachments:
3.2024-3806REIMBURSEMENTS TO BOARD MEMBERS AND STAFF
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file report of reimbursements to Board Members and Staff per
Government Code Section 53065.5 for the period July 1, 2023 through June 30, 2024.
Originator:Wally Ritchie
Agenda Report
FY 23-24 Board Members & Staff Reimbursement Report
Attachments:
NON-CONSENT:
4.2024-3693INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT
FUND
RECOMMENDATION: Recommend to the Board of Directors to:
Adopt Resolution No. OC SAN 24-XX entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Authorizing Investment of Monies in the State
of California’s Treasurer’s Office Local Agency Investment Fund; and Repealing
Resolution No. 95-15”.
Originator:Wally Ritchie
Agenda Report
Proposed Resolution No. OC SAN 24-XX
Attachments:
5.2024-3794INTERNAL AUDIT UPDATE
RECOMMENDATION:
Receive and file the Accounts Payable Vendor Review Internal Audit Report and the
Construction Change Orders Review Internal Audit Report prepared by the audit firm of
Eide Bailly LLP.
Originator:Lorenzo Tyner
Agenda Report
Accounts Payable Vendor Review Internal Audit Report
Construction Change Orders Review Internal Audit Report
Attachments:
Page 2 of 3
ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, September 11, 2024
INFORMATION ITEMS:
6.2024-3793FINANCIAL MANAGEMENT OVERVIEW
RECOMMENDATION:
Information Item.
Originator:Wally Ritchie
Agenda ReportAttachments:
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Directors may request staff to place an item on a future agenda.
ADJOURNMENT:
Adjourn the meeting until the Regular Meeting of the Administration Committee on October 9,
2024 at 5:00 p.m.
Page 3 of 3
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3746 Agenda Date:9/11/2024 Agenda Item No:1.
FROM:Robert Thompson, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve minutes of the Regular meeting of the Administration Committee held July 17, 2024.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
·Resolution No. OC SAN 22-37
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·July 17, 2024 Administration Committee meeting minutes
Orange County Sanitation District Printed on 8/30/2024Page 1 of 1
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Orange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, July 17, 2024
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, July 17,
2024 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District.
Committee Vice-Chairman Glenn Grandis led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Brad Avery, Jon Dumitru, Rose Espinoza, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
ABSENT:Ryan Gallagher, Farrah Khan and Chad Wanke
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Jackie Castro, Assistant Clerk of
the Board; Janine Aguilar; Lorraine Baltierra; Stephanie Barron; Mortimer Caparas; Samuel
Choi; Thys DeVries; Al Garcia; Joshua Hatfield; Mark Kawamoto; Tina Knapp; Patrick Lynch;
Joseph Manzella; Tom Meregillano; Aldwin Ramirez; Vianey Sorto-Gaona; Danny Tang; and
Ruth Zintzun were present in the Board Room.
OTHERS PRESENT: Mal Richardson, General Counsel and Brent Graham, Alliant were
present in the Board Room. Anna Laliberte, Alliant and Joanne Lee were present
telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Marick informed the Committee of the provided emergency contact card, which was
updated to include contact numbers for OC San's Executive Management staff, the new
General Counsel, the Board Chair and Vice-Chair, and other important contacts. Chair
Marick also mentioned that the Administration Committee will be dark next month.
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ADMINISTRATION
COMMITTEE
Minutes July 17, 2024
General Manager Rob Thompson introduced General Counsel Mal Richardson. Mr.
Thompson also shared that the Coastal Commission recently approved the Bay Bridge Pump
Station by a unanimous vote. Additionally, he highlighted the release of the Heal the Bay
Report card, noting that Orange County boasts nine of the twelve A+ beaches in California.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3678
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held June
12, 2024.
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Ryan Gallagher, Farrah Khan and Chad Wanke
ABSTENTIONS:None
2.ENVIRONMENTAL REGULATORY REPORTS 2024-3674
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the following environmental regulatory reports: Annual Biosolids
Management Compliance Report CY 2023, Annual Pretreatment Program Report FY
2023 (July 2022-June 2023), Semi-Annual Pretreatment Program Report
(July-December 2023), Annual Mandatory Reporting of Greenhouse Gas Emissions
Report CY 2023, Annual Emissions Report CY 2023, and the Marine Monitoring
Annual Report FY 2023 (July 2022-June 2023).
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Ryan Gallagher, Farrah Khan and Chad Wanke
ABSTENTIONS:None
Page 2 of 5
ADMINISTRATION
COMMITTEE
Minutes July 17, 2024
NON-CONSENT:
3.BENEFITS ADMINISTRATION SERVICE AGREEMENT 2024-3700
Originator: Laura Maravilla
Director of Human Resources Laura Maravilla provided a verbal report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve an Administration Agreement with Benefit Coordinators Corporation for
benefits administration services, effective August 1, 2024.
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Ryan Gallagher, Farrah Khan and Chad Wanke
ABSTENTIONS:None
4.2025 BENEFITS INSURANCE RENEWAL 2024-3697
Originator: Laura Maravilla
Ms. Maravilla provided a verbal report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 3 of 5
ADMINISTRATION
COMMITTEE
Minutes July 17, 2024
A. Approve the Orange County Sanitation District 2025 Benefits Insurance Renewal
with the carriers listed below for an overall not-to-exceed amount of
$15,746,317, as specified below:
1. Benefit Coordinators Company (BCC) (medical, dental, and vision plans,
Flexible Spending Accounts, and Employee Assistance Program [EAP]) -
Not to Exceed $14,507,996;
2. Lincoln Financial (basic life, short- and long-term disability) - Not to
Exceed $537,054;
3. The Standard (EMT & Manager disability) - Not to Exceed $30,000;
4. HealthEquity (Health Savings Accounts [HSA]) - Not to Exceed $50,400;
5. Voya (Health Reimbursement Arrangement [HRA]) - Not to Exceed
$189,000;
6. BCC/Workterra (administration/transition costs, includes ACA Fees,
Reporting & File Fees) - Not to Exceed $28,267;
7. BCC (retiree-paid health premiums, recouped from retirees through
monthly payments) - Not to Exceed $403,600;
8. Approve a contingency of $787,316 (5%); and
B. Authorize the General Manager to revise the carriers within the not-to-exceed
amounts listed above for operational efficiency and/or to better meet the needs
of the Orange County Sanitation District and participants.
AYES:Brad Avery, Jon Dumitru, Rose Espinoza, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Ryan Gallagher, Farrah Khan and Chad Wanke
ABSTENTIONS:None
INFORMATION ITEMS:
5.ORANGE COUNTY SANITATION DISTRICT NEW OCEAN
MONITORING VESSEL
2024-3698
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg introduced Environmental Protection
Manager Samuel Choi who provided a PowerPoint presentation regarding the new
ocean monitoring vessel. The presentation included an overview of environmental
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ADMINISTRATION
COMMITTEE
Minutes July 17, 2024
monitoring, the ocean monitoring program, the existing motor vessel, details regarding
the replacement vessel including the preliminary rendering and concept, the
procurement schedule, the end tie for the replacement vessel, and options for retiring
the existing motor vessel.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:28 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, September 11, 2024 at 5:00 p.m.
Submitted by:
_____________________
Jackie Castro, CMC
Assistant Clerk of the Board
Page 5 of 5
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3788 Agenda Date:9/11/2024 Agenda Item No:2.
FROM:Robert Thompson, General Manager
Originator: Wally Ritchie, Director of Finance
SUBJECT:
UPGRADE AND MIGRATION OF TIMECARD SOFTWARE (WORKFORCE)
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Workforce Software SaaS and Professional Services Agreement to WorkForce
Software, LLC for the Migration and Upgrade of the WorkForce software, for a five year term
commencing October 1, 2024 and ending September 30, 2029, for a total amount not to
exceed $628,015; and
B. Approve a contingency in the amount of $62,802 (10%).
BACKGROUND
WorkForce is a time and attendance application used by all Orange County Sanitation District (OC
San)employees.The software was installed in 2006 and has gone through several upgrades.The
system provides employees with direct access to their online timesheets and the ability to request
time off.The system also reduces payroll errors and improves accuracy,provides attendance
tracking,and compliance with labor laws such as the Family and Medical Leave Act.OC San’s
current version of the software is near the end of its product life cycle.
To properly maintain support and compliance,OC San must upgrade to the latest version.The new
version will provide OC San with the following:
·Support the latest browser and database systems for enhanced security
·Migrate to the Cloud eliminating on premise upgrades which will be included with the annual
subscription
·Enhance schedules, tracking, and bank balances
·Report enhancements and modifications
·Enable Application Program Interface tools to integrate with other systems (work order
management, financials, etc.)
Orange County Sanitation District Printed on 9/4/2024Page 1 of 3
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File #:2024-3788 Agenda Date:9/11/2024 Agenda Item No:2.
The costs to migrate and upgrade are listed below:
$ 25,000 Cloud Migration
$ 25,000 Cloud Upgrade
$186,000 Modifications, Updates, Enhancements
$392,015 5-year SaaS Agreement
$628,015 Total Cost
RELEVANT STANDARDS
·Maintain a culture of improving efficiency to reduce the cost to provide the current service level
or standard
·Comply with Resolution No. OCSD 23-09; Policy Section 3.0 - Attendance &
Leave Time
PROBLEM
WorkForce Software,LLC will no longer provide on premise installations of Workforce.Additionally,
support of OC San’s current software version expired on December 31,2023;extended support is
available for an additional year at a prorated cost.
PROPOSED SOLUTION
Migrate to the WorkForce Cloud platform and upgrade to the latest version of the software to
maintain continued support and software enhancements from WorkForce Software, LLC.
TIMING CONCERNS
The agreement must be signed prior to October to prevent OC San from utilizing extended support at
a significant additional cost.WorkForce Software,LLC has indicated that OC San will no longer
receive short-term renewals.
RAMIFICATIONS OF NOT TAKING ACTION
Not upgrading the software will cause OC San to lose support and software enhancements from
WorkForce Software,LLC,putting OC San at risk with labor law compliance.Additionally,OC San
will not be able to receive software support and required updates from IBM.
PRIOR COMMITTEE/BOARD ACTIONS
November 2018 -Authorized a Purchase Order Contract to WorkForce Software for the upgrade of
WorkForce,for a total amount not to exceed $119,475;and approved a contingency of $23,895
(20%).
December 2016 - Approved Workforce-Time Entry as a pre-approved sole source service provider.
November 2005 -Authorized the General Manager to finalize negotiations and subsequently award a
Orange County Sanitation District Printed on 9/4/2024Page 2 of 3
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File #:2024-3788 Agenda Date:9/11/2024 Agenda Item No:2.
November 2005 -Authorized the General Manager to finalize negotiations and subsequently award a
contract to WorkForce Software for Time Entry,Specification No.CS-2005-216BD,for technical
consulting,implementation support and software purchase in the amount of $146,625,and a
contingency of $28,375, for a total amount not to exceed $175,000.
ADDITIONAL INFORMATION
N/A
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance.This item has
been budgeted (Budget FY 2024-25 and 2025-26,Section 8,Page 10,Information Technology
Capital Program) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Draft Workforce Software SaaS and Professional Services Agreement
Orange County Sanitation District Printed on 9/4/2024Page 3 of 3
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WorkForce Software, LLC SA-202404
WORKFORCE SOFTWARE SAAS AND PROFESSIONAL SERVICES AGREEMENT
This WorkForce Software SaaS and Professional Services Agreement (the “Agreement”) is entered into between
WorkForce Software, LLC, 38705 Seven Mile Road, Suite 300, Livonia, Michigan 48152 (“WFS”) and the following
customer (“Customer”):
Customer Name: Orange County Sanitation District
Address: 18480 Bandilier Cir.
Fountain Valley, CA 92708-7018
1. Definitions
1.1. “Affiliate” means a legal entity separate from and which controls, is controlled by, or is under common
control with, a Party. For purposes of this Section 1.1, the term “control” shall mean ownership of a
beneficial controlling interest.
1.2. “Confidential Information” shall mean, with regard to Customer, Customer Data, with regard to WFS,
WFS IP, the pricing and terms of this Agreement, benchmarks, statistics or information on the
capabilities of the SaaS Service, financial information, business plans, technology, marketing or sales
plans that are disclosed to a Party and any other information that is disclosed pursuant to this
Agreement and reasonably should have been understood by the receiving Party to be proprietary and
confidential to the disclosing Party because of (a) legends or other markings; (b) the circumstances of
disclosure; or (c) the nature of the information itself. Notwithstanding the foregoing, “Confidential
Information” shall not include any information which (i) is or becomes generally available to the public
other than as a result of the improper action of the recipient; (ii) is rightfully known from a source
independent of any restrictions imposed by the disclosing Party or becomes rightfully known to the
recipient from such a source; (iii) has been independently developed by the recipient, provided such
independent development can be substantiated by documentary evidence; or (iv) is generally
furnished to others by the disclosing Party without restrictions on the receiving Party's right to
disclose.
1.3. “Customer Data” shall mean any content, materials, data, and information provided by the Customer
to WFS in the course of using the SaaS Service.
1.4. “Deliverables” means those materials produced or provided to Customer by WFS as identified in a
SOW.
1.5. “Documentation” shall mean all written or electronic materials provided to Customer by WFS for
facilitating use of the SaaS Service, as applicable, but does not include advertising or similar
promotional materials.
1.6. “DPA” means the WFS Data Processing Agreement found at https://workforcesoftware.com/data-
processing-agreement/ (the “DPA"), as may be updated from time to time.
1.7. “Effective Date” is the date of the last signature to this Agreement.
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1.8. “e-Learning Courseware” shall mean video or online training content and related materials which may
be provided to Customer by WFS under a separate Schedule to this Agreement.
1.9. “Force Majeure” shall mean any event outside of the control of a Party, such as, but not limited to, a
natural disaster, fire, extended power, electrical, or Network outage, labor dispute, strike, lockout,
denial of service or other malicious attack, telecommunications failure or degradation, pandemic,
epidemic, public health emergency, governmental order or act (including government-imposed travel
restrictions and quarantines), material change in law, war, terrorism, riot, or other act of God which
renders the SaaS Service temporarily unavailable or affects or prevents performance under this
Agreement.
1.10. “Intellectual Property Rights” shall mean any and all copyrights, rights in inventions, patents, know-
how, trade secrets and trade names, service marks, design rights, rights in get-up, database rights and
rights in data, utility models, domain names and all similar rights and, in each case, including: any
other intellectual property rights or portion thereof whether registered or not, any applications to
protect or register such rights, all renewals and extensions of such rights or applications, whether
vested, contingent or future, and wherever existing.
1.11. “Network” means the internet, phone network, cell phone network, and other transmission methods
by which the SaaS Service is delivered.
1.12. “Party” or “Parties” shall mean WFS or Customer individually or collectively.
1.13. “Personal Data” shall have the meaning set forth in the DPA.
1.14. “Production Environment” means an environment provided in the SaaS Service which Customer uses
for live processing.
1.15. “Professional Services” means all professional services work performed by WFS for Customer
pursuant to an applicable SOW.
1.16. “Related Systems” shall mean Customer owned or operated computers, web-browsers, operating
systems, firewalls, e-mail servers, LDAP servers, portals, Networks, third party software, internet
connection, and any other hardware or software that connects to the SaaS Service or affects the SaaS
Service, whether or not provided by or configured by WFS.
1.17. “SaaS Service(s)” means the WFS software-as-a-service platform, together with updates and upgrades
thereto, and related services including maintenance and Support Services, to which Customer is
provided use and access rights in accordance with this Agreement and the applicable Schedule.
1.18. “Schedule” means one or more written orders setting forth the SaaS Services and Third-Party Services,
if any, to be delivered to the Customer, which is signed by both WFS and the Customer and references
this Agreement.
1.19. “Service Level and Support Plan” shall mean the descriptions of the SLA and Support Services set forth
at https://workforcesoftware.com/service-level-and-support-plan/, as may be updated from time to
time.
1.20. “SLA” means the service levels specified in the Service Level and Support Plan.
1.21. “Statement of Work” or “SOW” means one or more written orders setting forth the Professional
Services and Deliverables to be provided by WFS to Customer, which is signed by both WFS and
Customer and references the Agreement.
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1.22. “Support Services” shall mean the support services specified in the applicable Schedule(s), as
described in the Service Level and Support Plan.
1.23. “Third-Party Services” shall mean ancillary services provided by third parties which, if ordered by
Customer, will be set forth on an applicable Schedule.
1.24. “Third-Party Services Terms” shall mean those terms and conditions governing Customer’s use of and
access to Third-Party Services, as set forth at https://workforcesoftware.com/third-party-services-
terms/, as may be updated from time to time.
1.25. “Training Materials” shall mean the instructor guide(s), student guide(s), job aids and/or tutorials
developed by WFS for one or more WFS products.
1.26. “WFS IP” shall mean, collectively, the Training Materials, Deliverables, e-Learning Courseware, SaaS
Service, Documentation and any other WFS Intellectual Property Rights.
2.Services Delivered
2.1. WFS shall provide the Professional Services, and associated Deliverables, as set forth in each
Statement of Work.
2.2. Subject to the terms and conditions of this Agreement, WFS hereby grants Customer a limited, non-
exclusive, non-transferable right to access and use the SaaS Service as specified in the applicable
Schedule(s), solely for Customer’s internal business purposes. Within the Production Environment,
Customer may use only the applications and extensions specified in the Schedule(s), even if other
applications and extensions are made available.
2.3. WFS may periodically update (“Update”) the SaaS Service, but makes no representations as to the
frequency of new releases or the features, enhancements, or corrections that will be provided in the
Updates.
2.4. WFS shall take commercially reasonable measures, consistent with those generally accepted in the
industry, to prevent unauthorized parties from gaining (a) physical access to the data centers where
the SaaS Service is hosted, and (b) electronic access to the SaaS Service or the Customer Data. WFS
shall promptly notify Customer of any unauthorized access to the SaaS Service which WFS detects.
2.5. WFS shall periodically backup the Customer Data (“Backup Services”) as specified in the SLA. WFS will
undertake commercially reasonable steps to begin the restoration of Customer Data from the backup
as soon as WFS is notified or becomes aware of the need to restore Customer Data. WFS shall not be
responsible if Customer Data is lost or corrupted in between scheduled backups or for a reason caused
by the acts or omissions of Customer. Customer Data shall not be used by WFS for any other purpose
except to provide the SaaS Services or Professional Services. Customer Data shall, during the term of
this Agreement, be retained by WFS in accordance with its Data Retention Policy set forth at
https://workforcesoftware.com/data-retention-policy/, as may be updated from time to time.
2.6. If a Force Majeure event causes the SaaS Service to become unavailable, WFS shall make commercially
reasonable efforts to restore the SaaS Service at an alternate facility as soon as feasible. Until such
Force Majeure event shall have passed, the SaaS Service may be provided on a reduced use basis and
Customer may be required to make changes to the procedures used to access the SaaS Service. Except
for a Party’s payment obligations hereunder, neither Party shall incur any liability to the other Party
on account of any loss or damage resulting from any delay or failure to perform all or any part of this
Agreement, where such delay or failure is caused, in whole or in part, by a Force Majeure event. If a
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Party asserts a Force Majeure event for failure to perform the Party’s obligations, then the asserting
Party shall notify the other Party of the event and take commercially reasonable steps to minimize
the delay or damages caused by the Force Majeure event.
2.7. WFS shall provide the Support Services specified in the Schedule. In the event of a conflict, terms of
the Service Level and Support Plan supersede the terms in this Agreement. WFS may, in its sole
discretion, update its Service Level and Support Plan, but such updates shall not be applicable until
the subsequent Renewal Term, if any.
2.8. WFS may provide Customer and its Authorized Users (as defined below) access to certain Third-Party
Services through the SaaS Service. Any usage of such Third-Party Services will be governed solely by
the Third-Party Services Terms, and Customer will remain responsible for Customer’s access to and
use of the Third-Party Services.
2.9. From time-to-time Customer or its Authorized Users may provide WFS with suggestions, comments,
feedback, or the like with regard to the SaaS Service (collectively, “Feedback”). Customer hereby
grants WFS a perpetual, irrevocable, royalty-free and fully-paid up license to use and exploit all
Feedback in connection with WFS’s business purposes, including, without limitation, the testing,
development, maintenance and improvement of the SaaS Service.
2.10. Notwithstanding anything to the contrary in this Agreement, if there is a Security Emergency then
WFS may automatically suspend use of the SaaS Service and will make commercially reasonable
efforts to narrowly tailor the suspension as needed to prevent or terminate the Security Emergency.
“Security Emergency” means: (a) use of the SaaS Service that does or could disrupt the SaaS Service,
other customers’ use of the SaaS Service, or the infrastructure used to provide the SaaS Service; or (b)
unauthorized third-party access to the SaaS Service.
3.Customer Responsibilities
3.1. Customer shall be responsible for entering its Customer Data into the SaaS Service and Customer shall
be responsible for the maintenance of the Customer Data supplied by it. Customer hereby represents
and warrants to WFS that: (a) the Customer Data is free of all viruses, Trojan horses, and comparable
elements which could harm the systems or software used by WFS or its subcontractors to provide the
SaaS Service; (b) Customer has collected and shall maintain, during the term of this Agreement, all
necessary rights, authority and licenses for the access to and use of the Customer Data; (c) Customer
will handle all Customer Data in compliance with all applicable data privacy and protection laws, rules
and regulations; and (d) WFS’s use of the Customer Data in accordance with this Agreement will not
violate any applicable laws or regulations or cause a breach of any agreement or obligations between
Customer and any third party.
3.2. Customer has sole responsibility to (a) check the accuracy of information processed using the SaaS
Service; and (b) run all normal processes and procedures within the SaaS Service, such as end of period
processing, imports, exports, and file transfers. Customer is responsible for any inputs to the SaaS
Service, including data and business rules that are set up for Customer, and any incorrect output that
results therefrom.
3.3. Customer assumes all responsibilities, obligations, and expertise with respect to: (a) the selection of
the SaaS Service to meet its intended results; (b) any decision it makes based on the results produced
by the SaaS Service, Deliverables, and/or Professional Services; and (c) compliance with all laws and
regulations applicable to Customer. Customer understands and acknowledges that WFS is not
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engaged in rendering legal, accounting, tax, or other professional advice either as a service or through
the SaaS Service, Deliverables, and/or Professional Services and it is not relying on WFS for any advice
or guidance regarding laws and regulations. Customer shall review all reports, documents, or
information generated by, or calculations and determinations made using, the SaaS Service,
Deliverables, and/or Professional Services and satisfy itself as to the accuracy thereof. If legal,
accounting, tax or other expert assistance is required, the services of a competent professional will
be sought by Customer. To the extent permitted by law, Customer shall indemnify and hold WFS
harmless from claims and demands of its employees or former employees arising from the use by
Customer of the SaaS Service and/or Deliverables.
3.4. Customer is solely responsible for managing and configuring its Related Systems and ensuring Related
Systems operate properly, including maintaining the integrity, confidentiality, and availability of any
information stored thereon. The Support Services do not apply to Related Systems or problems in the
SaaS Service caused by Related Systems, regardless of who provided, installed, or distributed such.
Should WFS identify that the root cause of a problem in the SaaS Service is Customer modifications to
the SaaS Service or behavior in Related Systems, any remediation of such problem shall be subject to
the Parties' execution of a SOW therefor.
3.5. Customer shall at all times use the SaaS Services in accordance with the Acceptable Use Policy set
forth at https://www.workforcesoftware.com/acceptable-use-policy/, as may be updated from time
to time. Customer will not at any time, and will not permit any person (including, without limitation,
Authorized Users) to, directly or indirectly: (a) use the SaaS Service in any manner beyond the scope
of rights expressly granted in this Agreement; (b) modify or create derivative works of the SaaS Service
or Documentation, in whole or in part; (c) reverse engineer, disassemble, decompile, decode or
otherwise attempt to derive or gain improper access to any software component of the SaaS Service,
in whole or in part; (d) except as expressly allowed herein or within a Schedule, frame, mirror, sell,
resell, rent, or lease use of the SaaS Service to any other entity, or otherwise allow any entity to use
the SaaS Service for any purpose other than for the benefit of Customer in accordance with this
Agreement; (e) use the SaaS Service or Documentation in any manner or for any purpose that
infringes, misappropriates, or otherwise violates any Intellectual Property Right or other right of any
entity, or that violates any applicable law; (f) interfere with, or disrupt the integrity or performance
of, the SaaS Service, or any data or content contained therein or transmitted thereby; (g) access or
search the SaaS Service (or download any data or content contained therein or transmitted thereby)
through the use of any engine, software, tool, agent, device or mechanism (including spiders, robots,
crawlers or any other similar data mining tools) other than software or SaaS Service features provided
by WFS for use expressly for such purposes; (h) use the SaaS Service, Documentation or any other
WFS Confidential Information for benchmarking or competitive analysis with respect to competitive
or related products or services, or to develop, commercialize, license or sell any product, service or
technology that could, directly or indirectly, compete with the SaaS Service; or (i) perform any stress
test, load test, or security test on the SaaS Service without first obtaining WFS permission and
executing a separate agreement for the services required by WFS to support such tests.
3.6. Customer will, and will require all Authorized Users to, use all reasonable means to secure usernames,
passwords, and Related Systems used to access the SaaS Service in accordance with customary
security protocols. Customer shall change all passwords used to access the SaaS Service at regular
intervals. Should Customer learn of an unauthorized third party having obtained knowledge of a
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password, Customer shall inform WFS thereof without undue delay and promptly change the
password. Customer shall terminate old users in the SaaS Service.
3.7. Customer is responsible for monitoring user access to the SaaS Service. Customer shall limit access to
the SaaS Service to its own employees, consultants, and other authorized users (collectively,
“Authorized Users”) and shall not make the SaaS Service available to third parties or make it available
on a service bureau basis. Customer shall ensure that each Authorized User complies with all
applicable terms and conditions of this Agreement and Customer is responsible for acts or omissions
by Authorized Users in connection with their use of the SaaS Service.
3.8. Customer will prevent unauthorized use of the SaaS Service and will terminate any unauthorized use
of or access to the SaaS Service. The SaaS Service is not intended for users under the age of 13.
Customer will ensure that it does not allow any person under 13 to use the SaaS Service. Customer
will promptly notify WFS of any unauthorized use of or access to the SaaS Service, provided, however,
that WFS shall be under no obligation to take any action in respect of Customer’s failure to prevent
unauthorized access to the SaaS Service.
3.9. If an Authorized User uses the SaaS Service in a manner that (a) violates this Agreement; (b) WFS
reasonably believes will cause it liability; or (c) does or could cause a Security Emergency, then WFS
may request that Customer suspend service or terminate the applicable Authorized User account. If
Customer fails to promptly suspend or terminate the Authorized User account, WFS may do so.
3.10. Customer acknowledges that the SaaS Services are not intended to be used by Customer or its
Authorized Users in any country which requires an individual’s personal data to remain on servers
located in that country or any country which is subject to comprehensive U.S. sanctions (each, a
“Restricted Country”). Customer shall indemnify, defend and hold harmless WFS, its directors,
officers, employees, agents, and Affiliates from and against any and all claims to the extent that any
such claim is caused by or arises out of Customer’s use of the SaaS Services and/or Third-Party Services
within any Restricted Country.
4.Term and Termination
4.1. The term of this Agreement starts on the Effective Date and shall terminate when all Schedules and/or
SOWs terminate.
4.2. The initial term of each Schedule shall commence on the date specified therein and shall continue for
the Service Term set forth therein (the “Initial Term”). Unless otherwise set forth in the applicable
Schedule, Schedules automatically renew for additional one (1) year periods (each, a “Renewal Term”;
and, together with the Initial Term, the “SaaS Term”) unless either Party provides a written notice of
termination to the other Party at least sixty (60) days prior to the end of the Initial Term or the then-
current Renewal Term, as the case may be. The per-unit pricing during any such Renewal Term shall
increase by 10% per year over the base prices charged for the applicable SaaS Services in the Initial
Term (if the first Renewal Term) or immediately prior Renewal Term, as the case may be.
4.3. The provisions of Sections 2.5, 2.6, 3, 4.3, 4.6, 4.7, 5, 7, 8.3, 8.4, 8.5, 8.6, 8.7, 8.11, and any payment
obligations incurred by Customer prior to or upon termination shall survive termination of this
Agreement.
4.4. If either Party commits a material breach of this Agreement, a Schedule, or SOW, and should such
breach not be corrected within thirty (30) days after receipt of written notice of such breach from the
non-breaching Party, this Agreement, or the applicable Schedule or SOW, may be terminated by the
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non-breaching Party upon written notice. Notwithstanding the foregoing, if WFS is in breach and the
nature of the breach requires longer than thirty (30) days to cure, and WFS is taking commercially
reasonable efforts to cure such breach at the end of the initial thirty (30) day cure period, WFS shall
have a reasonable time thereafter to continue to effectuate a cure of such breach. Notwithstanding
anything to the contrary herein, a Party’s material breach of a SOW or Schedule does not in and of
itself constitute a breach of this Agreement or any other SOW or Schedule, and if any of the reasons
for such termination apply only to a particular SOW or Schedule, such termination right shall only
apply to that particular SOW or Schedule and will not apply to the Agreement as a whole. Upon
Customer’s termination of an applicable Schedule for cause pursuant to this Section 4.4, WFS shall
refund the portion of any fees paid under the terminated Schedule attributable to the remainder of
the SaaS Term.
4.5. Either Party may terminate this Agreement, and/or any Schedule and/or SOW, upon thirty (30) days
written notice in the event that the other Party (i) ceases business operations or (ii) becomes
insolvent, generally stops paying its debts as they become due, or becomes the subject of an
insolvency or bankruptcy proceeding.
4.6. Customer is responsible for payment for work performed prior to termination, including if applicable,
payment on a time and materials basis for any Professional Services or Deliverables for which WFS
has not yet been paid. Notwithstanding anything contained herein to the contrary, in the event of the
termination of a fixed-fee SOW, Customer shall be billed on a time and materials basis at the then-
current rates for Professional Services for unpaid work performed as of the date of termination.
4.7. Upon the effective date of termination or expiration of all Schedules, Customer’s access to the SaaS
Service will be terminated. No less than thirty (30) days after the effective date of termination or
expiration, WFS shall use commercially reasonable efforts to permanently and irrevocably remove,
purge or overwrite all data still remaining on the servers used to host the SaaS Service, including, but
not limited to, Customer Data, unless and to the extent applicable laws and regulations require further
retention of such data. WFS shall have no obligation to maintain or provide any Customer Data more
than thirty (30) days following the effective date of termination.
5.Proprietary Rights, Non-Disclosure
5.1. Each Party shall maintain as confidential and shall not disclose, publish, or use for purposes other than
to perform its obligations under this Agreement the other Party’s Confidential Information, except
that a Party may disclose the other Party’s Confidential Information to those employees, contractors,
legal or financial consultants and auditors of the recipient and its Affiliates who need to know such
Confidential Information in connection with the recipient’s performance of its rights and obligations
under this Agreement and in the normal course of its business and who are bound by confidentiality
obligations no less stringent than those contained herein. Each Party shall protect the Confidential
Information of the other Party with reasonable care, but in no event less care than it would exercise
to protect its own Confidential Information of a like nature, and prevent the unauthorized, negligent,
or inadvertent use, disclosure, or publication thereof. Notwithstanding anything else in this
Agreement, either Party may disclose Confidential Information in accordance with a judicial or
governmental order, or as otherwise required by law, provided that the recipient either: (i) gives the
disclosing Party reasonable notice prior to such disclosure to allow the disclosing Party a reasonable
opportunity to seek a protective order or equivalent, or (ii) obtains written assurance from the
applicable judicial or governmental entity that it will afford the Confidential Information the highest
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level of protection afforded under applicable law or regulation. Notwithstanding the foregoing,
neither Party shall disclose any computer source code that contains Confidential Information in
accordance with a judicial or other governmental order unless it complies with the requirement set
forth in sub-section (i) of this Section 5.1.
5.2. Either Party may disclose the existence of this Agreement and its terms to the extent required by law,
the rules of any applicable regulatory authority or the rules of a stock exchange or other trading
system on which that Party's securities are listed, quoted, and/or traded.
5.3. Each Party acknowledges and agrees that a breach of the obligations in Section 5 may cause
irreparable damage to the disclosing Party and therefore, in addition to all other remedies available
at law or in equity, the disclosing Party shall have the right to seek equitable and injunctive relief for
such breach. In the event of any litigation to enforce or construe this Section 5, the prevailing Party
shall be entitled to recover, in addition to any charges fixed by the court, its costs and expenses of
suit, including reasonable attorneys’ fees, costs and expenses.
5.4. WFS shall retain all rights, title, and interest (including Intellectual Property Rights) in the WFS IP.
Customer shall not alter, modify, copy, edit, format, translate, share, or create derivative works of the
WFS IP, except as provided herein or when approved in writing by WFS. Upon full payment of all fees
and expenses due under the applicable SOW, Customer shall be granted a royalty free, perpetual,
worldwide license to use Training Materials and Deliverables solely for the purpose of utilizing, and
training Authorized Users on, the SaaS Service. Customer may not copy or reproduce the Training
Materials or Documentation except as required for its internal training purposes for Authorized Users.
5.5. As between WFS and Customer, Customer shall own all title, rights, and interest in Customer Data.
Customer grants WFS a license to use, store, copy, modify, make available and communicate the
Customer Data solely in connection with the exercise of its rights and performance of its obligations
under this Agreement.
5.6. Both Parties agree to comply with all applicable privacy and data protection statutes, rules, or
regulations governing the respective activities of the Parties. Customer hereby consents to the use,
processing, and/or disclosure of Customer Data only for the purposes described herein and to the
extent such use or processing is necessary for WFS to carry out its duties and responsibilities under
this Agreement or as required by law.
5.7. Each Party hereby agrees to be bound by the terms and conditions of the DPA.
6.Payments and Credits
6.1. Customer shall pay all fees specified in the Schedule(s) and/or SOW(s) to WFS or its designated
representative. Unless specified otherwise in the Schedule(s): (i) fees are based on SaaS Services
purchased in the Schedule(s) and Overage Fees; (ii) payment obligations for the SaaS Term specified
in each Schedule are non-cancelable and fees paid are non-refundable; (iii) the quantities ordered
under the Schedule cannot be decreased during the term; and (iv) all fees quoted and payments made
hereunder shall be in U.S. Dollars. The Schedule(s) specify how the Customer may use the SaaS Service
and how the usage of the SaaS Service will be measured. Any use of the SaaS Service in excess of the
amounts specified in the Schedules shall be billed to the Customer monthly in arrears at 125% of the
then-current per-unit prices for the particular SaaS Services (“Overage Fees”). Customer may increase
its committed Quantity (as defined in the applicable Schedule) during the SaaS Term by executing a
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quote by and between the Parties which details the increased Quantity. Such quote shall be co-
terminus with the Schedule which details the previously committed Quantity.
6.2. Customer shall reimburse WFS for reasonable travel expenses (including travel time on a time and
materials basis and a per-diem fee for food and miscellaneous items at U.S. General Service
Administration standard rates), express delivery, and extraordinary phone expenses, all without
markup.
6.3. WFS fees are exclusive of all taxes, levies, or duties imposed by taxing authorities, and Customer shall
be responsible for payment of all such taxes, levies, or duties, except for taxes on WFS net income
(including FCC and related taxes and charges for phone-based systems). If Customer is tax-exempt or
self-assesses its own taxes, it shall provide appropriate documentation to demonstrate such to WFS.
6.4. Customers outside of the United States shall pay all invoices via electronic transfer. All invoices
submitted to Customer by WFS shall be due Net 30 days from the date of invoice. If Customer
reasonably disputes an invoice, Customer must pay the undisputed amount when due and submit
written notice of the disputed amount (with details of the nature of the dispute and the invoice(s)
disputed) within thirty (30) days of the date of the invoice. WFS may assess interest at the rate of
1.5% per month, or the maximum allowed by law, on balances not paid when due. Customer shall pay
all costs incurred in the collection of charges due and payable, including reasonable attorney fees,
whether or not a suit is instituted. In the event that Customer is more than sixty (60) days past due
and/or after two (2) written notifications of a past due amount, WFS reserves the right to suspend
Customer’s access to the SaaS Service and/or pause performance of any Professional Services unless
and until Customer makes full payment of all past due fees.
6.5. Upon written notice by Customer to WFS of its failure to satisfy the Uptime Commitment (as defined
in the Service Level and Support Plan) within thirty (30) days of the end of a month, WFS shall credit
Customer the fees as calculated in the SLA towards the next payment due from Customer. The credits
provided to Customer shall be its sole and exclusive remedy for WFS’s failure to comply with the
Uptime Commitment.
7.Warranties, Indemnifications, and Limitations of Liability
7.1. WFS shall, at its expense, indemnify, defend, and hold Customer harmless from and against any third-
party claim that the SaaS Service and/or any Deliverable infringes on such third party’s Intellectual
Property Rights; provided, however, that Customer (a) promptly notifies WFS of any such claim; (b)
permits WFS to defend such claim with counsel of its own choice; and (c) gives WFS all information
and/or assistance in the defense thereof as WFS may reasonably request. In no event shall Customer
settle any such claim without the written consent of WFS. At any time after notice of an indemnifiable
claim hereunder, or if WFS believes there is a basis for such a claim, WFS may, at its expense and
election either: (i) procure the right for Customer to continue using the infringing items; (ii) replace
the infringing items with a functionally equivalent non-infringing product; (iii) modify the infringing
items so that they are non-infringing; or (iv) terminate the affected Schedule and/or Statement of
Work and refund the unexpired portion of any fees paid. This Section 7.1 will not apply to, and in no
event shall WFS, its employees, agents and sub-contractors be liable to the Customer for, any alleged
infringement to the extent it arises or results from: (1) a modification of the SaaS Services or
Deliverables by anyone other than WFS; (2) the Customer's use of the SaaS Services or Deliverables in
a manner contrary to the instructions given to the Customer by WFS; (3) Customer’s breach of this
Agreement, negligence, willful misconduct or fraud; (4) any Customer Data; (5) combinations of the
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SaaS Service or Deliverables with software, data or materials not provided by WFS; or (6) the
Customer's use of the SaaS Services or Deliverables after notice of the alleged or actual infringement
from WFS or any appropriate authority. To the extent permitted by applicable law, the provisions of
this Section 7.1 constitute the entire liability of WFS and sole remedy of Customer with respect to any
claims or actions based in whole or in part upon infringement or violation of an Intellectual Property
Right of any third party.
7.2. WFS represents and warrants: (a) it has the right to grant the rights specified herein; and (b) the SaaS
Service will not contain any viruses or Trojan horses.
7.3. THE WARRANTIES AND REMEDIES SET FORTH HEREIN ARE EXCLUSIVE AND IN LIEU OF ALL OTHERS,
WHETHER ORAL OR WRITTEN, EXPRESSED OR IMPLIED. EXCEPT AS SPECIFICALLY SET FORTH IN THIS
SECTION 7, WFS SPECIFICALLY DISCLAIMS, TO THE MAXIMUM EXTENT PERMITTED BY LAW ANY AND
ALL IMPLIED WARRANTIES TO THE SAAS SERVICES, PROFESSIONAL SERVICES, DELIVERABLES, AND ANY
OTHER MATTER WHATSOEVER. IN PARTICULAR, BUT WITHOUT LIMITATION, WFS SPECIFICALLY
DISCLAIMS ANY AND ALL IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, FITNESS FOR
A PARTICULAR PURPOSE, AND NON-INFRINGEMENT OF THIRD-PARTY RIGHTS OR ANY OTHER
WARRANTY ARISING FROM A COURSE OF DEALING OR USAGE OF TRADE. NO WFS AGENT,
CONTRACTOR OR EMPLOYEE IS AUTHORIZED TO MAKE ANY MODIFICATION TO THIS WARRANTY,
UNLESS AGREED UPON IN A WRITING AND SIGNED BY A WFS EMPLOYEE WITH ACTUAL
AUTHORIZATION TO BIND WFS. WFS DOES NOT WARRANT THAT THE SAAS SERVICE, PROFESSIONAL
SERVICES, SUPPORT SERVICES, DELIVERABLES, DOCUMENTATION OR ANY PORTION THEREOF WILL
OPERATE UNINTERRUPTED, WILL BE ERROR FREE OR THAT WFS WILL CORRECT ALL NON-MATERIAL
ERRORS.
7.4. In no event shall either Party be liable for any loss of revenue or profits, loss of goodwill, loss of
opportunity, loss of use, loss of data, interruption of business or indirect, special, incidental, punitive
or consequential loss, damages, or expense of any kind in connection with or arising out of this
Agreement, whether alleged as a breach of contract or tortious conduct. The limitation of liability
specified in this paragraph applies to the maximum extent permitted by law, regardless of the cause
or circumstances giving rise to such losses, damages, or expenses, including without limitation,
whether the other Party has been advised of the possibility of damages, the damages are foreseeable,
or the alleged breach or default is a fundamental breach or breach of a fundamental term.
7.5. WFS’s liability hereunder shall not, to the maximum event permitted by law, in any event, exceed the
fees paid by Customer in the twelve (12) month period preceding which the claim arose. Such fees
shall be limited to the particular Schedule or SOW from which the liability arose. The limitations
specified in this Section 7.5 shall not apply to a breach of the non-disclosure provisions of Section 5
(except with regard to Personal Data), the indemnification provisions of Sections 7.1, or to any death,
bodily injury, or damage to tangible property caused solely by the negligence or willful misconduct of
WFS’s staff while on-site at Customer’s locations.
8.General Provisions
8.1. Each Party may include the other Party’s name or logo in a list of its clients, vendors, or service
providers. Each Party may make reference to the other in an initial press release, provided that any
use of the other Party’s trademarks retain proprietary notices and/or are properly attributed to their
owner and also provided that any such press release will require the review and prior written consent
of both Parties, which shall not be unreasonably withheld, conditioned, or delayed.
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8.2. In recognition of the pricing provided under this Agreement, Customer shall (subject to its reasonable
right to review and approve): (a) allow WFS to include a brief description of the SaaS Service and
Professional Services furnished to Customer in WFS promotional materials; (b) allow WFS to make
reference to Customer in case studies, ROI analyses, white papers and related marketing materials;
(c) serve as a reference for WFS potential clients; (d) provide interviews to the news media and
provide quotes for press releases; (e) organize mutually convenient site visits for WFS potential
clients; and (f) make presentations at conferences, upon WFS reasonable request and at WFS’s cost.
8.3. The Parties shall, for all purposes hereunder, be considered independent contractors. This Agreement
is not intended in any manner to create the relationship of principal and agent between the Parties,
nor shall this Agreement be deemed to establish a partnership, employer / employee relationship, or
joint venture. Neither Party shall have the power, expressed or implied, to obligate or bind the other
in any manner whatsoever. Each Party shall be solely responsible for compensating its own
employees, including the payment of employment related taxes, and shall maintain its own worker’s
compensation and general liability insurance.
8.4. To the extent permitted by applicable law, during the term of this Agreement and for twelve (12)
months thereafter, neither Party shall hire (either as an employee, an independent contractor, or
contractor through a third party) or solicit for hire any current employee or contractor of the other
Party, or any former employee of the other Party who had been employed by the other Party in the
preceding twelve (12) months. If a Party should breach this Section 8.4, it shall be liable to the non-
breaching Party for an amount equal to the annualized salary paid or payable by the non-breaching
Party to the employee, independent contractor, or contractor in the year in which the breach took
place. This prohibition will not apply to job opportunities posted on recruiting websites or in other
publications in which one Party seeks to find candidates for open positions (absent direct solicitation
and/or recruitment).
8.5. Any notice to be sent relating to this Agreement shall be in writing and mailed to the other Party at
the addresses set forth herein addressed to “Legal Department,” by certified mail, return receipt
requested. For notices from Customer to WFS, a digital copy shall be sent to
legal@workforcesoftware.com. This Agreement, including all Schedules and/or SOWs, contains the
entire agreement of the Parties with respect to its subject matter, and there are no promises,
conditions, representations or warranties except as expressly set forth herein. This Agreement may
be modified or amended only by written instrument executed by the Parties. This Agreement has
been the subject of arm’s length negotiations and shall be construed as though drafted equally by
both Parties. No terms, provisions or conditions of any purchase order or other document that
Customer may use in connection with this Agreement shall have any effect on the rights, duties, or
obligations of either Party. Unless expressly stated to the contrary in any Schedule and/or SOW or
herein, any terms or conditions specified in the Agreement shall prevail over terms and conditions in
the Schedules and/or SOW. Silence shall not constitute a conflict.
8.6. No term or provision of this Agreement shall be deemed waived, and no breach excused, unless such
waiver or consent shall be in writing and signed by the Party claimed to have waived or consented.
Any consent by any Party to, or waiver of, a breach by the other Party of this Agreement, whether
express or implied, shall not constitute a consent to or waiver of any different or subsequent breach.
If a court of competent jurisdiction holds any provision of this Agreement to be illegal, unenforceable,
or invalid in whole or in part for any reason, such provision shall be severed from this Agreement and
the validity and enforceability of the remaining provisions, or portions of them, will not be affected.
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The headings and titles provided in this Agreement are for convenience only and shall have no effect
on the construction or interpretation of this Agreement. Consent is not required for an assignment of
this Agreement to an Affiliate or in connection with a sale or disposition of a majority of all the assets,
voting securities or equity interests of WFS, or a reorganization, merger, or similar transaction of WFS.
WFS may subcontract any of its rights and obligations under this Agreement to a third-party
subcontractor. Customer may, upon notice to WFS, assign or otherwise transfer this Agreement if
done in its entirety and in conjunction with a merger, consolidation, or reorganization of the
Customer. For all other assignments by Customer, the prior, written consent of WFS shall be required,
such consent not to unreasonably withheld, conditioned, or delayed. This Agreement binds and inures
to the benefit of the Parties hereto and their respective successors and permitted assigns. The Parties
agree that reliable copies such as scanned, electronic, or facsimile counterpart signatures are
acceptable.
8.7. No action arising out of any claimed breach of this Agreement may be brought by either Party more
than one (1) year after the cause of action has accrued. Each Party shall be liable for breaches of its
Affiliates and contractors under this Agreement. Any dispute under or in connection with this
Agreement or related to any matter which is the subject matter of this Agreement shall be subject to
the exclusive jurisdiction of the courts of California and shall be governed by and interpreted in
accordance with Californian law, without regard to choice of law provisions.
8.7.1. Except in the event of a party’s breach of confidentiality or a party’s wilful misconduct, in the
event of any dispute or difference arising out of or in connection with or in relation to this
Agreement, including any question regarding the existence, validity, termination, application,
or interpretation of this Agreement or any of its provisions, both Parties shall use all
reasonable endeavours to settle the dispute informally by agreement between the Parties.
The matter shall promptly be referred by each Party to its chief executive officer (or
equivalent officer). Both Parties shall act in good faith and co-operate with each other to
resolve any dispute.
8.7.2. If a dispute is not settled within twenty-one (21) days of the dispute or difference being
notified by one Party to the other Party in writing, the dispute shall be first referred to
mediation in California in accordance with the mediation rules of the American Arbitration
Association (“AAA”). Either Party may submit a request to mediate to AAA upon which the
other Party will be bound to participate in the mediation within twenty-one (21) days thereof.
Each Party must be represented in mediation by its chief executive officer (or equivalent
officer), with authority to negotiate and settle the dispute. Unless otherwise agreed by the
Parties, the mediator(s) shall be appointed by AAA.
8.7.3. In the event that a dispute cannot be resolved in mediation in accordance with Section 8.7.2
above, the dispute shall be resolved by court proceedings. EACH PARTY EXPRESSLY WAIVES
ITS RIGHT TO A TRIAL BY JURY. Nothing in this Section 8.7 shall prevent any Party from
commencing court proceedings for the purposes of seeking urgent injunctive relief.
8.8. Customer will comply with all federal and state laws, regulations, and rules applicable to Customer’s
use of the SaaS Services, including without limitation those that prohibit or restrict the export or re-
export of the SaaS Services or any Customer Data outside the United States (“Export Rules”), and will
complete all undertakings required by Export Rules, including obtaining any necessary export license
or other governmental approval.
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8.9. Each Party shall comply with all applicable anti-bribery and anti-corruption laws in connection with
this Agreement, including without limitation the United States Foreign Corrupt Practices Act of 1977,
as amended, the UK Bribery Act 2010, and any laws intended to implement the OECD Convention on
Combating Bribery of Foreign Public Officials in International Business Transactions. Each Party agrees
that it will not ask for, receive, authorize, offer, promise, solicit, or give—directly or indirectly—any
money or any other thing of value to anyone, including foreign governmental officials or related
persons or entities on either Party’s behalf, for the purpose of improperly influencing any action or
decision of the recipient, inducing the recipient to do anything in violation of his or her duties, or to
obtain or provide any kind of improper advantage. Each Party further agrees to notify the other Party
in the event it becomes aware of any act which would constitute a violation of this Section 8.9. Each
Party further agrees to cooperate with the other Party in any anti-corruption investigation in relation
to this Agreement.
8.10. The SaaS Service and Documentation are “commercial computer software” and “commercial
computer software documentation,” respectively, as such terms are used in FAR 12.212 and other
relevant government procurement regulations. Any use, duplication, or disclosure of the SaaS Service
or its Documentation by or on behalf of the U.S. government is subject to restrictions as set forth in
this Agreement.
8.11. EACH PARTY ACKNOWLEDGES THAT THE WARRANTY DISCLAIMERS, LIABILITY AND REMEDY
LIMITATIONS, AND SERVICE LEVELS IN THIS AGREEMENT ARE MATERIAL BARGAINED FOR BASES OF
THIS AGREEMENT AND THEY HAVE BEEN TAKEN INTO ACCOUNT AND REFLECTED IN DETERMINING
THE CONSIDERATION TO BE GIVEN BY EACH PARTY UNDER THIS AGREEMENT AND IN THE DECISION
BY EACH PARTY TO ENTER INTO THIS AGREEMENT.
8.12. The following Exhibits are attached to and governed by this Agreement.
•Exhibit A – SaaS Services Schedule
•Exhibit B – Time & Attendance Conversion Statement of Work (SAAS)
•Exhibit C – Time & Attendance Upgrade Statement of Work (SAAS)
•Exhibit D – Statement of Work SOW Number 0186.007
•Exhibit E – Statement of Work SOW Number 0186.008
•Exhibit F – Suite Enablement Statement of Work
•Exhibit G – Statement of Work SOW Number 0186.009
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.
CUSTOMER WORKFORCE SOFTWARE, LLC
Date:
Ryan P. Gallagher, Board Chair Signature:
Printed Name:
Kevin Work, Contracts & Purchasing
Manager
Title:
Kelly Lore, Clerk of the Board
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WorkForce Software, LLC SSS-202311
EXHIBIT A - SAAS SERVICES SCHEDULE
This schedule (“Schedule”) is made a part of the WorkForce Software SaaS and Professional Services Agreement (the “Agreement”)
between WorkForce Software, LLC (“WFS”) and the “Customer” as defined herein.
Customer: Orange County Sanitation District Schedule Effective Date: Effective Date of Agreement
Address:
Commencement Date:
Service Term:
October 1, 2024
5 year(s) from Commencement Date
Suite Component Service/Item
Ordered
Description Quantity Customer
Discounted
Unit Price
Extended Amount
WFS SaaS Products
Time & Absence WorkForce T&A WorkForce Time and
Attendance - Base Time and
Attendance – Timesheets, Basic
Schedules, Absences,
Calculations, Period Processing.
650 $120.62 $78,403.00
Environment / Setup / Miscellaneous Fees
Time & Absence Standard Software
Support
Standard Software Support 1 Included Included
Amount Due – First
Year
$78,403.00
Total Amount Due Plus Overage Fees,
if any
Currency: USD $392,015.00
18480 Bandilier Circle
Fountain Valley, CA 92708-7018
United States
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Payment Terms
WFS SaaS Products: Minimum Amount Due - $78,403.00/yr. times 5 annual payments = $392,015.00
Payments are due annually in advance, with the first payment invoiced on the Commencement Date.
Customer shall be charged Overage Fees for any excess usage over the committed quantities herein, which shall be invoiced monthly in
arrears.
Definitions
PM = Per Month | PEPY = Per Employee Per Year | PIPY = Per Item Per Year | PNUPY = Per Named User Per Year | PMIN = Per Minute
PSEC = Per Second | PSPY = Per Store Per Year
Terms and Conditions
The following Terms and Conditions shall apply to the services and items ordered on this Schedule and are included by reference herein.
1.Usage of the applications and extensions herein shall be measured by Active Employee unless specified otherwise. “Active
Employee” or “Employee” means an employee, leased employee, contractor, or sub-contractor, or equipment that has employee
records with an active status within the SaaS Service. All employees terminated within the Customer HRIS system shall retain an
active status within the SaaS Service for a period of thirty (30) days or as otherwise set forth in the applicable Statement of Work.
Such post-termination active status within the SaaS Service shall be for a period sufficient to account for the final, post-
termination processing of employee data.
2.“Named User” is an individual authorized by Customer to use the particular application or service regardless of whether the
individual is actively using the program or service at any given time.
3.The Report Authoring Seat and associated ability to view reports may only be used if the reports created or viewed contain data
generated by the SaaS Service.Dr
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WorkForce Software, LLC SSS-202311
4.Although WFS may provide access to Customer to modules other than those subscribed to above, Customer may use only the
modules of the SaaS Service specified in this Schedule.
5.One (1) Production Environment, one (1) Test Environment, and one (1) Development Environment shall be provided in addition
to any other environments specified in this Schedule.
6.Customer shall be entitled to one (1) Environmental Refresh per year at no additional charge. An Environmental Refresh shall be
the duplication of data between any of the aforementioned environments.
7.Customer hereby agrees to use the SaaS Service in compliance with the Acceptable Use Policy located
at https://www.workforcesoftware.com/acceptable-use-policy/, as may be modified from time-to-time.
8.Customer Data will be hosted within the following region: United States
All capitalized terms used in this Schedule have the meanings set forth herein or as specified in the Agreement. Except as expressly set
forth or modified herein, all terms of the Agreement shall remain in full force and effect. In the event of any conflict between the terms of
this Schedule and of the Agreement, the terms of the Agreement shall control.
END OF EXHIBIT A
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Pricing Summary
Description Document Quantity/Hours Extension Total
SaaS Subscription Year 1 Exhibit A - Sass Service Schedule 650 78,403.00$
SaaS Subscription Year 2 Exhibit A - Sass Service Schedule 650 78,403.00$
SaaS Subscription Year 3 Exhibit A - Sass Service Schedule 650 78,403.00$
SaaS Subscription Year 4 Exhibit A - Sass Service Schedule 650 78,403.00$
SaaS Subscription Year 5 Exhibit A - Sass Service Schedule 650 78,403.00$
392,015.00$
Description Document Quantity/Hours Extension Total
Phase 1 SOW 0186.05 SaaS Migration Exhibit B - Time & Attendance Conversion 25,000.00$ 25,000.00$
Description Document Quantity/Hours Extension Total
Phase 2 SOW 0186.04 Saas Upgrade Exhibit C - Time & Attendance Upgrade 25,000.00$ 25,000.00$
Description Document Quantity/Hours Extension Total
Phase 3
SOW 0186.007 - Schedules/Tracking/Bank Balance Exhibit D - SOW Number 0186.007 424 Hours 106,000.00$
SOW 0186.008 Reporting Modifications - Optional Exhibit E - SOW Number 0186.008 180 Hours 45,000.00$
SOW 0186010 - Suite Enablement Exhibit F - Suite Enablement SOW Fixed Fee 30,000.00$
SOW 0186.009 - Enablement of GET REST API's - Optional Exhibit G - SOW Number 0186.010 Fixed Fee 5,000.00$ 186,000.00$
Total 5 Year Cost 628,015.00$ Dr
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ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3806 Agenda Date:9/11/2024 Agenda Item No:3.
FROM:Robert Thompson, General Manager
Originator: Wally Ritchie, Director of Finance
SUBJECT:
REIMBURSEMENTS TO BOARD MEMBERS AND STAFF
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file report of reimbursements to Board Members and Staff per Government Code
Section 53065.5 for the period July 1, 2023 through June 30, 2024.
BACKGROUND
Government Code Section 53065.5 requires all Special Districts to disclose any reimbursements paid
by the District within the immediately preceding fiscal year of at least one hundred dollars ($100)or
more for each individual charge for services or product received.The individual charge includes,but
is not limited to,tuition reimbursement;certificate or license reimbursement;or meals,lodging,
transportation,or registration fee reimbursed to any employee or member of the governing body of
the District.The disclosure requirement shall be fulfilled by including the reimbursement information
in a document published or printed at least annually by a date determined by the District and shall be
made available for public inspection.Attached is the report of these reimbursements for the fiscal
year ended June 30, 2024.
RELEVANT STANDARDS
·Government Code Section 53065.5
PROBLEM
N/A
PROPOSED SOLUTION
N/A
Orange County Sanitation District Printed on 9/3/2024Page 1 of 2
powered by Legistar™
File #:2024-3806 Agenda Date:9/11/2024 Agenda Item No:3.
TIMING CONCERNS
Disclosure of reimbursements must be made at least annually for costs incurred the immediately
preceding fiscal year.
RAMIFICATIONS OF NOT TAKING ACTION
N/A
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
CEQA
N/A
FINANCIAL CONSIDERATIONS
All listed reimbursements have already been paid.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·FY 23-24 Board Members & Staff Reimbursement Report
Orange County Sanitation District Printed on 9/3/2024Page 2 of 2
powered by Legistar™
Orange County Sanitation District
Reimbursements to Board Members and Staff - July 1, 2023 through June 30, 2024
Division Emp. #Name Title Amount Description Site Location Duration
630 133276 Abushaban, Randa Senior Regulatory Specialist 150.00 Certification/License Reimbursement
250 689961 Adamson, Dustin J.Data Management Technician I 1,231.96 Autodesk University Las Vegas, NV 11/12 - 11/15/23
750 681782 Ahn, Scott S.Senior Engineer 180.00 Certification/License Reimbursement
750 681782 Ahn, Scott S.Senior Engineer 2,849.16 Tuition Reimbursement
161 811217 Aleman, Krystal L.Security/Emergency Planning Specialist 1,026.35 CESA Conference Palm Springs, CA 5/6 - 5/9/24
880 817408 Alvarado, Andrea M.Administrative Assistant 423.69 Staff Appreciation Reimbursement
870 515477 Amin, Anantkumar R.Electrical Technician II 103.00 Certification/License Reimbursement
110 111587 Andrade, David Lead Mechanic 716.20 Tri-State Seminar Las Vegas, NV 8/7 - 8/10/23
820 111587 Andrade, David Lead Mechanic 105.00 Certification/License Reimbursement
820 111587 Andrade, David Lead Mechanic 108.00 Certification/License Reimbursement
820 111587 Andrade, David Lead Mechanic 108.00 Certification/License Reimbursement
830 448876 Andresen, Larry S.Senior Plant Operator 150.00 Certification/License Reimbursement
4011702 671461 Andrews, Dana V.Senior Construction Inspector 460.38 Equipment Testing Mebane, NC 10/23 - 10/25/23
4011702 671461 Andrews, Dana V.Senior Construction Inspector 889.37 Equipment Testing Mebane, NC 9/18 - 9/22/23
4011702 671461 Andrews, Dana V.Senior Construction Inspector 920.03 Equipment Testing Raleigh, NC 7/1 - 7/14/23
161 698381 Angel, Sheri Lynn V.Senior Safety and Health Specialist 135.00 Certification/License Reimbursement
161 698381 Angel, Sheri Lynn V.Senior Safety and Health Specialist 170.00 Certification/License Reimbursement
840 688407 Arce, Aaron Senior Plant Operator 110.00 Certification/License Reimbursement
870 679560 Arias, Emmanuel Reliability Maintenance Technician 1,451.30 PDMA Training Tampa, FL 6/24 - 6/28/24
870 679560 Arias, Emmanuel Reliability Maintenance Technician 450.00 Certification/License Reimbursement
822 757484 Armas-Lopez, Jorge L.Automotive/Heavy Equipment Techician 966.02 Vactor Machinery Training Streator, IL 11/6 - 11/10/23
822 757484 Armas-Lopez, Jorge L.Automotive/Heavy Equipment Techician 185.50 Certification/License Reimbursement
760 723508 Arshi, Aryan Engineer 180.00 Certification/License Reimbursement
220 267151 Ayers, Angela A.Principal Accountant 1,509.73 Payroll Congress Nashville, TN 5/6 - 5/11/24
880 74472 Baez, Jesus Senior Mechanic 100.00 Certification/License Reimbursement
880 74472 Baez, Jesus Senior Mechanic 103.00 Certification/License Reimbursement
880 690671 Barents, Brandon J.Facilities Worker 185.00 Membership
4011702 678111 Bassett, Natalia A.Senior Engineer 915.98 Equipment Testing Mebane, NC 10/22 - 10/25/23
4011702 678111 Bassett, Natalia A.Senior Engineer 976.23 Equipment Testing Mebane, NC 7/10 - 7/14/23
4011702 678111 Bassett, Natalia A.Senior Engineer 1,008.19 Equipment Testing Mebane, NC 9/18 - 9/22/23
110 688538 Bedard, Brian C.Senior Mechanic 772.45 Tri-State Seminar Las Vegas, NV 8/7 - 8/10/23
880 688538 Bedard, Brian C.Senior Mechanic 113.00 Certification/License Reimbursement
760 681791 Behravan, Pegah Senior Engineer 890.12 DBIA Water Conference Cincinatti, OH 4/14 - 4/17/24
760 681791 Behravan, Pegah Senior Engineer 1,554.00 Certification/License Reimbursement
822 7835 Bell, Robert M.Maintenance Supervisor 100.00 Staff Appreciation Reimbursement
822 7835 Bell, Robert M.Maintenance Supervisor 115.68 Staff Appreciation Reimbursement
822 7835 Bell, Robert M.Maintenance Supervisor 143.40 Smog Ck Expense Reimb.
870 681539 Benson, Keith C.Senior Mechanic 697.56 Schwing Training Ft. Myer, FL 8/14 - 8/18/23
770 659833 Berokoff, Daniel D.Engineering Supervisor 1,520.66 NASTT No-Dig Conference Edmonton Canada 10/21 - 10/25/23
770 659833 Berokoff, Daniel D.Engineering Supervisor 180.00 Certification/License Reimbursement
830 674507 Beutler, Brett L.Lead Plant Operator 150.00 Certification/License Reimbursement
870 515434 Bewley, Benjamin W.Maintenance Supervisor 113.00 Certification/License Reimbursement
830 334537 Bradley, Jon O.Operations Manager 150.00 Certification/License Reimbursement
870 431708 Brandt, Robert D.Reliability Maintenance Technician 1,423.81 Noria Oil Analysis Training Tulsa, OK 6/16 - 6/21/24
870 431708 Brandt, Robert D.Reliability Maintenance Technician 165.00 Certification/License Reimbursement
870 431708 Brandt, Robert D.Reliability Maintenance Technician 165.00 Certification/License Reimbursement
830 9110 Brown, Jeffrey Senior Engineer 225.00 Certification/License Reimbursement
250 86254 Brown, Marc A.Principal Information Technology Analyst 2,269.76 PMWeb Conference Orlando, FL 1/7 - 1/11/24
250 86254 Brown, Marc A.Principal Information Technology Analyst 150.00 Certification/License Reimbursement
1 of 11 Prepared By: Lisa Henshaw 8/20/2024
Orange County Sanitation District
Reimbursements to Board Members and Staff - July 1, 2023 through June 30, 2024
Division Emp. #Name Title Amount Description Site Location Duration
870 733731 Brown, Mitchell A.Lead Instrumentation Technician 206.00 Certification/License Reimbursement
880 682953 Caballero, Steven Electrical Technician II 108.00 Certification/License Reimbursement
110 164718 Cabral, James Maintenance Supervisor 1,344.34 CWEA Conference Sacramento, CA 4/9 - 4/12/24
820 164718 Cabral, James Maintenance Supervisor 113.00 Certification/License Reimbursement
110 111202 Cabral, Jennifer M.Director of Communications 709.33 CASA Winter Conference Palm Springs, CA 1/24-1/26/24
140 111202 Cabral, Jennifer M.Director of Communications 198.00 Supplies Reimbursement
230 805061 Cabral, Jordan J.Buyer 2,174.50 Tuition Reimbursement
250 698453 Campbell, Matthew E.Information Technology Analyst III 1,069.61 Black Hat Training Las Vegas, NV 8/8 - 8/10/23
250 698453 Campbell, Matthew E.Information Technology Analyst III 5,250.00 Tuition Reimbursement
770 772810 Canlas, Erwin F.Construction Inspector 400.29 Tri-State Seminar Las Vegas, NV 8/6 - 8/8/23
630 701069 Cao, Yiping Environmental Supervisor 430.52 Lab Design Conference Phoenix, AZ 5/19 - 5/21/24
110 701069 Cao, Yiping Environmental Supervisor 1,370.81 CWEA Annual Conference Sacramento, CA 4/8 - 4/12/24
250 698445 Caparas, Mortimer M.Information Technology Analyst II 1,554.56 Knowledge Conference Las Vegas, NV 5/6 - 5/9/24
220 640542 Cardenas, Kim A.Accounting Supervisor 2,048.41 GFOA Conference Orlando, FL 6/8 - 6/13/24
220 640542 Cardenas, Kim A.Accounting Supervisor 280.00 Certification/License Reimbursement
220 640542 Cardenas, Kim A.Accounting Supervisor 1,200.00 Certification/License Reimbursement
630 700285 Cardoza, Rose C.Senior Environmental Specialist 829.23 So Cal Costal Ocean Observing System Conference San Diego, CA 5/14 - 5/16/24
770 701157 Carman, Robert L.Construction Inspector 140.00 Certification/License Reimbursement
140 674929 Carrillo, Belen A.Senior Public Affairs Specialist 852.34 CAPIO Conference Indian Wells, CA 5/13 - 5/16/24
140 674929 Carrillo, Belen A.Senior Public Affairs Specialist 479.40 CWEA Conference Sacramento, CA 4/11 - 4/14/24
140 674929 Carrillo, Belen A.Senior Public Affairs Specialist 750.00 Tuition Reimbursement
140 674929 Carrillo, Belen A.Senior Public Affairs Specialist 1,500.00 Tuition Reimbursement
140 674929 Carrillo, Belen A.Senior Public Affairs Specialist 1,500.00 Tuition Reimbursement
140 674929 Carrillo, Belen A.Senior Public Affairs Specialist 1,500.00 Tuition Reimbursement
610 104512 Carrillo, Dindo A.Regulatory Specialist 1,192.53 CWEA Annual Conference Sacramento, CA 4/9 - 4/12/24
840 662531 Casanova, Clifford E.Operations Supervisor 150.00 Certification/License Reimbursement
870 747286 Castaneda, Anthony M.Senior Mechanic 750.00 Certification/License Reimbursement
830 345148 Castro, Ernesto Operations Supervisor 150.00 Certification/License Reimbursement
120 690970 Castro, Jacqueline Assistant Clerk of the Board 882.54 Clerks Training Riverside, CA 9/12 - 9/15/23
630 703056 Chan, Cara L.Environmental Specialist 211.25 Certification/License Reimbursement
830 514087 Chang, Esther H.Lead Plant Operator 110.00 Certification/License Reimbursement
820 8766 Cheffs, Peter Lead Mechanic 103.00 Certification/License Reimbursement
820 8766 Cheffs, Peter Lead Mechanic 205.00 Certification/License Reimbursement
820 8766 Cheffs, Peter Lead Mechanic 211.00 Certification/License Reimbursement
630 558901 Choi, Samuel Environmental Protection Manager 566.87 Lab Design Conference Phoenix, AZ 5/19 - 5/21/24
140 265501 Chong, Tatiana Principal Staff Analyst 296.00 Refreshment Reimbursement
820 650521 Clark, Tyler T.Mechanic 103.00 Certification/License Reimbursement
110 584616 Coghill, Adam D.Senior Engineer 1,424.21 WEFTEC Conference Chicago, IL 10/1 - 10/4/23
630 799001 Cohn, Brian C.Senior Environmental Specialist 778.98 So Cal Costal Ocean Observing System Conference San Diego, CA 5/14 - 5/16/24
630 799001 Cohn, Brian C.Senior Environmental Specialist 1,071.75 Buoy Workshop Training Sequim, WA 5/19 - 5/24/24
760 763358 Cole, Andrew Engineer 180.00 Certification/License Reimbursement
840 549765 Cole, Christopher H.Plant Operator 110.00 Certification/License Reimbursement
930 8109 Cortez, Ronald C.Operations Supervisor 150.00 Certification/License Reimbursement
110 554548 Crider, Suzanne A.Principal Staff Analyst 165.00 Certification/License Reimbursement
250 654573 Crow, Chad C.Senior Information Technology Analyst 1,135.20 Laserfiche Conference Las Vegas, NV 4/22 - 4/25/24
250 654573 Crow, Chad C.Senior Information Technology Analyst 716.07 Tuition Reimbursement
770 405868 Cuellar, Raul Engineering Manager 180.00 Certification/License Reimbursement
110 150981 Dalgoff, Jacob Senior Engineer 1,190.10 CWEA Conference Sacramento, CA 4/9 - 4/13/24
620 673256 Daniel, Jason A.Engineering Manager 294.00 Certification/License Reimbursement
110 288075 DaSilva, Andy Engineer 1,155.55 CWEA Annual Conference Sacramento, CA 4/9 - 4/12/24
2 of 11 Prepared By: Lisa Henshaw 8/20/2024
Orange County Sanitation District
Reimbursements to Board Members and Staff - July 1, 2023 through June 30, 2024
Division Emp. #Name Title Amount Description Site Location Duration
760 288075 DaSilva, Andy Engineer 180.00 Certification/License Reimbursement
760 651461 Davies, Cyril Engineering Supervisor 180.00 Certification/License Reimbursement
750 655322 Davila, Rudy Engineer 1,061.64 Tuition Reimbursement
750 655322 Davila, Rudy Engineer 1,130.24 Tuition Reimbursement
110 275039 Deas, Dion Maintenance Supervisor 1,043.07 Tri-State Seminar Las Vegas, NV 8/7 - 8/10/23
880 275039 Deas, Dion Maintenance Supervisor 210.00 Certification/License Reimbursement
140 637669 Deterding, Gregg J.Graphics Designer 983.79 CAPIO Conference Indian Wells, CA 5/13 - 5/16/24
140 637669 Deterding, Gregg J.Graphics Designer 135.13 Adobe Conference Los Angeles, CA 10/10 - 10/12/23
822 689442 DeVoe, Derek Mobile Crane Oerator 895.00 Certification/License Reimbursement
1010500 696482 Dey, Jesse D.Senior Construction Inspector 388.76 Equipment Testing Milwaukee, WI 12/1 - 12/3/23
770 696482 Dey, Jesse D.Senior Construction Inspector 305.00 Certification/License Reimbursement
770 696482 Dey, Jesse D.Senior Construction Inspector 384.00 Certification/License Reimbursement
770 696482 Dey, Jesse D.Senior Construction Inspector 891.00 Tuition Reimbursement
770 696482 Dey, Jesse D.Senior Construction Inspector 1,683.00 Tuition Reimbursement
4011702 697442 Dheda, Sherjeel S.Senior Engineer 424.12 Equipment Testing Mebane, NC 7/10 - 7/14/23
4011702 697442 Dheda, Sherjeel S.Senior Engineer 1,274.06 Equipment Testing Mebane, NC 9/18 - 9/22/23
760 323256 Dhodia, Hemal Principal Information Technology Analyst 180.00 Certification/License Reimbursement
630 96903 Diaz, Arturo Principal Environmental Specialist 2,127.26 ASM Microbe Conference Atlanta, GA 6/12 - 6/17/24
620 682401 Dilliner, Dennis L.Source Control Inspector II 103.00 Certification/License Reimbursement
620 682401 Dilliner, Dennis L.Source Control Inspector II 200.00 Certification/License Reimbursement
830 635743 Downer, Sid M.Operations Supervisor 150.00 Certification/License Reimbursement
230 265498 Dubrovski, Natasha Contracts Supervisor 1,136.25 DBIA Water Conference Cincinatti, OH 4/14 - 4/17/24
630 669581 Dudek, Marta A.Senior Environmental Specialist 1,003.31 Instrument Technique Training Wilmington, DE 5/20 - 5/24/24
110 322991 Dumitru, Jonathan A.Board of Directors 587.85 CASA Winter Conference Palm Springs, CA 1/23 - 1/26/24
740 698541 Edwards, Troy J.Engineer 180.00 Certification/License Reimbursement
740 772861 Encina, Beverly S.Engineer 180.00 Certification/License Reimbursement
620 681256 Escobar, Kevin A.Source Control Inspector II 100.00 Certification/License Reimbursement
620 681256 Escobar, Kevin A.Source Control Inspector II 1,220.00 Tuition Reimbursement
620 681256 Escobar, Kevin A.Source Control Inspector II 1,220.00 Tuition Reimbursement
620 681256 Escobar, Kevin A.Source Control Inspector II 1,220.00 Tuition Reimbursement
620 681256 Escobar, Kevin A.Source Control Inspector II 1,220.00 Tuition Reimbursement
620 681256 Escobar, Kevin A.Source Control Inspector II 1,220.00 Tuition Reimbursement
870 293819 Escobar, Santiago A.Associate Engineer 165.00 Certification/License Reimbursement
870 293819 Escobar, Santiago A.Associate Engineer 250.00 Certification/License Reimbursement
110 735357 Espinosa, Hector A.Instrumentation Techician II 778.69 Tri-State Seminar Las Vegas, NV 8/7 - 8/10/23
760 691796 Falzone, Charles Engineering Supervisor 436.14 Equipment Site Visit San Jose, CA 1/17 - 1/18/24
760 691796 Falzone, Charles Engineering Supervisor 180.00 Certification/License Reimbursement
760 691796 Falzone, Charles Engineering Supervisor 225.00 Certification/License Reimbursement
830 690021 Feld, Kathryn Plant Operator 150.00 Certification/License Reimbursement
740 660287 Fenton, Justin M.Engineering Manager 180.00 Certification/License Reimbursement
0306400 573221 Fernandez, Birger L.Senior Engineer 116.85 Site Visit Anaheim, CA 7/24 - 8/1/23
0306400 573221 Fernandez, Birger L.Senior Engineer 172.13 Site Visits Various 7/10 - 7/20/23
770 573221 Fernandez, Birger L.Engineer 225.00 Certification/License Reimbursement
770 573221 Fernandez, Birger L.Engineer 288.00 Certification/License Reimbursement
770 573221 Fernandez, Birger L.Engineer 675.00 Certification/License Reimbursement
630 417172 Ferraro, Benjamin J.Principal Environmental Specialist 2,052.15 Bethnic Eco Meeting Charleston, SC 4/9 - 4/14/24
840 2015 Ferry, Cynthia L.Administrative Assistant 184.61 Supplies Reimbursement
840 2015 Ferry, Cynthia L.Administrative Assistant 148.82 Supplies Reimbursement
840 2015 Ferry, Cynthia L.Administrative Assistant 166.63 Supplies Reimbursement
840 2015 Ferry, Cynthia L.Administrative Assistant 218.50 Supplies Reimbursement
3 of 11 Prepared By: Lisa Henshaw 8/20/2024
Orange County Sanitation District
Reimbursements to Board Members and Staff - July 1, 2023 through June 30, 2024
Division Emp. #Name Title Amount Description Site Location Duration
840 2015 Ferry, Cynthia L.Administrative Assistant 253.62 Supplies Reimbursement
110 683796 Finkelstein, Brian P.Engineer 736.41 Tri-State Seminar Las Vegas, NV 8/7 - 8/10/23
110 683796 Finkelstein, Brian P.Engineer 1,592.05 CWEA Annual Conference Sacramento, CA 4/9 - 4/12/24
620 683796 Finkelstein, Brian P.Engineer 180.00 Certification/License Reimbursement
110 787042 Firouzian, Mani Engineer 1,435.69 WEFTEC Conference Chicago, IL 10/1 - 10/4/23
760 787042 Firouzian, Mani Engineer 180.00 Certification/License Reimbursement
770 697653 Forrest, Christopher Construction Inspector 803.52 NFPA Conference Orlando, FL 6/17 - 6/20/24
2009801 697653 Forrest, Christopher Construction Inspector 883.37 P2-98A EQUIP TEST 050624 Queretaro Mexico 5/6 - 5/9/24
770 697653 Forrest, Christopher Construction Inspector 1,500.00 Tuition Reimbursement
161 681088 Frattali, John M.Safety and Health Supervisor 170.00 Certification/License Reimbursement
161 681088 Frattali, John M.Safety and Health Supervisor 270.00 Certification/License Reimbursement
161 681088 Frattali, John M.Safety and Health Supervisor 350.00 Certification/License Reimbursement
161 681088 Frattali, John M.Safety and Health Supervisor 1,075.00 Tuition Reimbursement
161 681088 Frattali, John M.Safety and Health Supervisor 1,092.00 Tuition Reimbursement
161 681088 Frattali, John M.Safety and Health Supervisor 1,092.00 Tuition Reimbursement
161 681088 Frattali, John M.Safety and Health Supervisor 1,092.00 Tuition Reimbursement
161 681088 Frattali, John M.Safety and Health Supervisor 1,092.00 Tuition Reimbursement
820 672392 Fuchs, Shannon D.Senior Mechanic 108.00 Certification/License Reimbursement
120 698699 Gallagher, Ryan P.Board of Directors 129.00 Executive Portrait Reimb
250 540111 Garchow, Matthew N.Principal Information Technology Analyst 946.80 Labware Conference Las Vegas, NV 4/14 - 4/19/24
120 118498 Garcia, Alfredo Program Assistant 674.51 Admin Committee Dinners
120 118498 Garcia, Alfredo Program Assistant 800.00 PO Box Fee Reimbursement
230 698912 Garcia, Elsa M.Contract/Purchasing Technician 1,249.00 Tuition Reimbursement
230 698912 Garcia, Elsa M.Contract/Purchasing Technician 1,292.00 Tuition Reimbursement
230 698912 Garcia, Elsa M.Contract/Purchasing Technician 1,312.00 Tuition Reimbursement
230 698912 Garcia, Elsa M.Contract/Purchasing Technician 2,498.00 Tuition Reimbursement
820 681248 Garcia, Manuel E.Senior Mechanic 103.00 Certification/License Reimbursement
110 678575 Gass, Beck T.Maintenance Supervisor 735.24 Tri-State Seminar Las Vegas, NV 8/7 - 8/9/23
880 678575 Gass, Beck T.Maintenance Supervisor 1,336.88 GMRC Conference Phoenix, AZ 10/1 - 10/4/23
880 678575 Gass, Beck T.Maintenance Supervisor 113.00 Certification/License Reimbursement
760 771622 Geel, Stephen A.Principal Information Technology Analyst 907.80 Cisco Live Conference Las Vegas, NV 6/5 - 6/8/23
870 682030 Geraldo, Rogelio Maintenance Specialist 150.00 Certification/License Reimbursement
760 681045 Gholamrezaei, Reza Information Technology Analyst III 180.00 Certification/License Reimbursement
161 698023 Gilbrook, Ryan P.Safety Inspector 290.00 Certification/License Reimbursement
161 698023 Gilbrook, Ryan P.Safety Inspector 540.00 Tuition Reimbursement
161 698023 Gilbrook, Ryan P.Safety Inspector 810.00 Tuition Reimbursement
161 698023 Gilbrook, Ryan P.Safety Inspector 810.00 Tuition Reimbursement
161 698023 Gilbrook, Ryan P.Safety Inspector 1,620.00 Tuition Reimbursement
161 698023 Gilbrook, Ryan P.Safety Inspector 1,620.00 Tuition Reimbursement
161 698023 Gilbrook, Ryan P.Safety Inspector 1,620.00 Tuition Reimbursement
770 668772 Goldsmith, Matthew G.Senior Construction Inspector 525.00 Certification/License Reimbursement
610 653757 Gomez, Charmayne B.Administrative Assistant 134.70 Staff Appreciation Reimbursement
610 653757 Gomez, Charmayne B.Administrative Assistant 160.00 Tuition Reimbursement
610 653757 Gomez, Charmayne B.Administrative Assistant 1,275.00 Tuition Reimbursement
610 653757 Gomez, Charmayne B.Administrative Assistant 1,275.00 Tuition Reimbursement
610 653757 Gomez, Charmayne B.Administrative Assistant 1,275.00 Tuition Reimbursement
610 653757 Gomez, Charmayne B.Administrative Assistant 1,275.00 Tuition Reimbursement
110 745336 Gomez, Jennifer R.Senior Environmental Specialist 1,721.03 CWEA Conference Sacramento, CA 4/8 - 4/12/24
610 745336 Gomez, Jennifer R.Senior Environmental Specialist 714.08 CASQA Conference San Diego, CA 9/11 - 9/13/23
610 745336 Gomez, Jennifer R.Senior Environmental Specialist 715.00 Certification/License Reimbursement
4 of 11 Prepared By: Lisa Henshaw 8/20/2024
Orange County Sanitation District
Reimbursements to Board Members and Staff - July 1, 2023 through June 30, 2024
Division Emp. #Name Title Amount Description Site Location Duration
110 674689 Gonzales, Jed C.Maintenance Superintendent 2,182.52 WEFTEC Conference Chicago, IL 10/1 - 10/5/23
110 679041 Gonzalez, Victor Maintenance Supervisor 2,133.85 WEFTEC Conference Chicago, IL 10/1 - 10/5/23
880 679041 Gonzalez, Victor Maintenance Supervisor 113.00 Certification/License Reimbursement
880 679041 Gonzalez, Victor Maintenance Supervisor 165.00 Certification/License Reimbursement
870 681740 Gozon, Arlan I.Maintenance Specialist 210.00 Certification/License Reimbursement
110 294491 Grande, Steve Lead Mechanic 1,047.03 Tri-State Seminar Las Vegas, NV 8/6 - 8/11/23
820 294491 Grande, Steve Lead Mechanic 108.00 Certification/License Reimbursement
840 495218 Green, Scott A.Lead Plant Operator 150.00 Certification/License Reimbursement
110 688790 Gregory, Ryan G.Source Control Inspector I 666.84 Tri-State Seminar Las Vegas, NV 8/8 - 8/10/23
620 688790 Gregory, Ryan G.Source Control Inspector I 200.00 Certification/License Reimbursement
110 663381 Ha, Julia L.Associate Engineer 699.79 Tri-State Seminar Las Vegas, NV 8/7 - 8/10/23
250 614897 Hamilton, Bradley A.Information Technology Supervisor 657.50 Gartner Summit Conference Grapevine, TX 3/17 - 3/19/24
250 614897 Hamilton, Bradley A.Information Technology Supervisor 1,371.50 Knowledge Conference Las Vegas, NV 5/6 - 5/9/24
250 614897 Hamilton, Bradley A.Information Technology Supervisor 746.42 MISAC Conference Rancho Mirage,CA 9/24 - 9/27/23
760 673601 Harris, Sterling W.Senior Engineer 180.00 Certification/License Reimbursement
760 673601 Harris, Sterling W.Senior Engineer 180.00 Certification/License Reimbursement
870 692684 Haug, David Maintenance Superintendent 1,542.00 Tuition Reimbursement
880 492666 Herbst, Roger B.Senior Mechanic 103.00 Certification/License Reimbursement
880 675251 Hernandez, Angel J.Lead Instrumentation Technician 103.00 Certification/License Reimbursement
880 675251 Hernandez, Angel J.Lead Instrumentation Technician 170.00 Membership
880 675251 Hernandez, Angel J.Lead Instrumentation Technician 2,543.17 Tuition Reimbursement
880 675251 Hernandez, Angel J.Lead Instrumentation Technician 3,539.16 Tuition Reimbursement
830 690013 Hilleboe, Tyler Plant Operator 150.00 Certification/License Reimbursement
110 678399 Hino, Michael R.Information Technology Supervisor 2,815.50 ERSI Conference San Diego, CA 7/10 - 7/13/23
630 732607 Hoang, Thanh K.Regulatory Specialist 150.00 Certification/License Reimbursement
630 732607 Hoang, Thanh K.Regulatory Specialist 197.55 Certification/License Reimbursement
630 732607 Hoang, Thanh K.Regulatory Specialist 208.61 Certification/License Reimbursement
840 759893 Holden, Todd A.Senior Plant Operator 110.00 Certification/License Reimbursement
840 759893 Holden, Todd A.Senior Plant Operator 201.00 Certification/License Reimbursement
840 759893 Holden, Todd A.Senior Plant Operator 221.00 Membership
2009801 185885 Holdman, Robert Construction Insp Supervisor 514.52 Equipment Testing Ashland, OH 11/6 - 11/8/23
1010500 185885 Holdman, Robert Construction Insp Supervisor 503.25 Equipment Testing Dallas, TX 2/19 - 2/21/24
1010500 185885 Holdman, Robert Construction Insp Supervisor 941.44 Witness Testing Dallas, TX 12/13 - 12/16/23
1010500 185885 Holdman, Robert Construction Insp Supervisor 804.65 Equipment Testing Minneapolis, MN 4/1- 4/4/24
1010500 185885 Holdman, Robert Construction Insp Supervisor 867.65 Witness Testing Queretaro Mexico 8/28 - 8/31/23
1010500 185885 Holdman, Robert Construction Insp Supervisor 495.56 Witness Testing Waukesha, WI 3/27 - 3/29/24
880 4510 Hopkins, Tim H.Senior Mechanic 103.00 Certification/License Reimbursement
161 683948 Huynh, Brian Senior Safety and Health Specialist 170.00 Certification/License Reimbursement
820 298273 Jaime, Aurelio Senior Mechanic 113.00 Certification/License Reimbursement
820 693530 Jaime, Edgar Mechanic 207.00 Certification/License Reimbursement
630 158975 Jimenez, Margil Scientist 2,040.18 ASM Microbe Conference Atlanta, GA 6/12 - 6/17/24
250 34593 Jones, Larry J.Data Management Technician II 792.47 Commercial UAV Expo Las Vegas, NV 9/5 - 9/7/23
250 34593 Jones, Larry J.Data Management Technician II 105.00 Certification/License Reimbursement
620 683294 Jovenal, Jerome F.Lead Source Control Inspector 950.51 Environmental Training Symposium & Conference San Diego, CA 5/12 - 5/14/24
620 683294 Jovenal, Jerome F.Lead Source Control Inspector 103.00 Certification/License Reimbursement
620 683294 Jovenal, Jerome F.Lead Source Control Inspector 237.00 Certification/License Reimbursement
620 9523 Kawamoto, Mark H.Environmental Protection Manager 994.48 NACWA Training Pittsburgh, PA 5/14 - 5/16/24
750 121355 Khublall, Hardat S.Senior Engineer 180.00 Certification/License Reimbursement
750 121355 Khublall, Hardat S.Senior Engineer 225.00 Certification/License Reimbursement
750 121355 Khublall, Hardat S.Senior Engineer 195.00 CMAA Membership Reimbursement
5 of 11 Prepared By: Lisa Henshaw 8/20/2024
Orange County Sanitation District
Reimbursements to Board Members and Staff - July 1, 2023 through June 30, 2024
Division Emp. #Name Title Amount Description Site Location Duration
750 121355 Khublall, Hardat S.Senior Engineer 174.00 Membership
630 670936 Kiang, Yen-Po Principal Environmental Specialist 1,115.16 Instrument Technique Training Wilmington, DE 5/20 - 5/24/24
760 681555 Kleine, Marianne J.Engineering Supervisor 922.41 NASTT No-Dig Conference Providence, RI 4/14 - 4/18/24
160 131983 Klinger, Laurie J.Principal Human Resources Analyst 200.00 Certification/License Reimbursement
110 577782 Kyi, May T.Senior Engineer 1,190.14 CWEA Conference Sacramento, CA 4/8 - 4/11/24
2012800 577782 Kyi, May T.Senior Engineer 128.22 Equipment Site Visit San Jose, CA 1/17/2024
230 563671 Lagade, Jackie M Purchasing Supervisor 618.36 CAPPO Conference Palm Springs, CA 1/22 - 1/24/24
230 563671 Lagade, Jackie M Purchasing Supervisor 280.00 Certification/License Reimbursement
161 695279 Lam, Brian D.Safety and Health Supervisor 1,040.00 Tuition Reimbursement
161 695279 Lam, Brian D.Safety and Health Supervisor 1,092.00 Tuition Reimbursement
161 695279 Lam, Brian D.Safety and Health Supervisor 1,092.00 Tuition Reimbursement
161 695279 Lam, Brian D.Safety and Health Supervisor 2,184.00 Tuition Reimbursement
770 671488 Lam, Thomas J.Engineering Supervisor 123.29 Staff Appreciation Reimbursement
880 307774 Lambertz, Marcus G.Maintenance Supervisor 1,368.39 SMRP Conference Orlando, FL 10/15 - 10/19/23
880 307774 Lambertz, Marcus G.Maintenance Supervisor 100.00 Certification/License Reimbursement
880 307774 Lambertz, Marcus G.Maintenance Supervisor 103.00 Certification/License Reimbursement
840 664691 Lay, Jonathan M.Plant Operator 150.00 Certification/License Reimbursement
630 689434 Le, Christopher M.Environmental Specialist 200.00 Vehicle Wash/Detail
610 699413 Lee, Sai L.Principal Environmental Specialist 195.00 Membership
620 701907 Leenstra, Ryan C.Source Control Inspector I 192.00 Certification/License Reimbursement
750 592237 Leon, Richard N.Senior Engineer 125.00 Certification/License Reimbursement
1012600 592237 Leon, Richard N.Senior Engineer 223.41 Workshop Food Reimbursement
110 699827 Lerma, Jacqueline R.Associate Engineer 1,372.22 CWEA Conference Sacramento, CA 4/9 - 4/12/24
830 676123 Light, Cortney A.Staff Analyst 413.49 Tuition Reimbursement
830 676123 Light, Cortney A.Staff Analyst 535.27 Tuition Reimbursement
830 676123 Light, Cortney A.Staff Analyst 570.26 Tuition Reimbursement
830 676123 Light, Cortney A.Staff Analyst 619.67 Tuition Reimbursement
760 771631 Liu, Warren Y.Engineer 180.00 Certification/License Reimbursement
630 702838 Lo, David L.Principal Environmental Specialist 1,038.15 NELAC Institute Training Columbus, OH 1/21 - 1/26/24
140 130227 Loaiza, Daisy G.Public Affairs Supervisor 1,037.66 CAPIO Conference Indian Wells, CA 5/13 - 5/16/24
140 130227 Loaiza, Daisy G.Public Affairs Supervisor 132.25 Conference Supplies
140 130227 Loaiza, Daisy G.Public Affairs Supervisor 130.50 Supplies Reimbursement
140 655461 Long, Rebecca Senior Public Affairs Specialist 989.42 CAPIO Conference Indian Wells, CA 5/13 - 5/16/24
110 655461 Long, Rebecca Senior Public Affairs Specialist 758.86 CWEA Conference Sacramento, CA 4/10 - 4/12/24
140 655461 Long, Rebecca Senior Public Affairs Specialist 965.70 CASA Conference San Diego, CA 8/9 - 8/11/23
140 655461 Long, Rebecca Senior Public Affairs Specialist 1,514.69 CASA DC Forum Washington DC 2/25 - 2/28/24
140 655461 Long, Rebecca Senior Public Affairs Specialist 135.94 Dollar Tree cleaning supplies
840 397280 Lopez, John M.Plant Operator 150.00 Certification/License Reimbursement
870 697493 Lowe, Lance Maintenance Specialist 868.29 Maximo Conference Rochester, NY 9/25 - 9/28/23
630 683614 Luong, Tony N.Senior Environmental Specialist 186.00 ASMA Conference Anaheim, CA 6/2 - 6/6/24
630 683614 Luong, Tony N.Senior Environmental Specialist 132.16 Pittcon Conference San Diego, CA 2/26/2024
880 370845 Ly, Giang T.Instrumentation Techician II 108.00 Certification/License Reimbursement
630 643971 Mai, Thang D.Principal Environmental Specialist 1,425.22 Instrument Technique Training Wilmington, DE 5/20 - 5/24/24
830 682945 Manson, Alla Senior Plant Operator 150.00 Certification/License Reimbursement
161 682945 Manson, Alla Senior Plant Operator 152.73 Safety Boot Reimbursement
630 282589 Manzella, Joseph Environmental Supervisor 1,183.06 Environmental Measurement Symposium Minneapolis, MN 7/30 - 8/4/23
630 282589 Manzella, Joseph Environmental Supervisor 760.20 Lab Design Conference Phoenix, AZ 5/19 - 5/22/24
830 487621 Markus, Stephen M.Operations Supervisor 150.00 Certification/License Reimbursement
870 676713 Mayne, Cory J.Maintenance Specialist 909.34 Maximo Conference Rochester, NY 9/24 - 9/30/23
870 694794 McGraw, Duncan I.Maintenance Supervisor 1,513.84 Maximo Conference Rochester, NY 9/25 - 9/28/23
6 of 11 Prepared By: Lisa Henshaw 8/20/2024
Orange County Sanitation District
Reimbursements to Board Members and Staff - July 1, 2023 through June 30, 2024
Division Emp. #Name Title Amount Description Site Location Duration
630 190641 McMullin, Ryan Scientist 1,056.14 NELAC Institute Training Columbus, OH 1/21 - 1/26/24
630 190641 McMullin, Ryan Scientist 1,411.33 Environmental Measurement Symposium Minneapolis, MN 7/30 - 8/4/23
870 697346 McWilliams, Christopher M.Maintenance Specialist 1,039.15 Maximo Conference Rochester, NY 9/24 - 9/28/23
840 528825 Melby, Mark Operations Supervisor 150.00 Certification/License Reimbursement
110 624016 Mendez-Watkins, Marcos D.Information Technology Analyst III 1,132.92 ERSI Conference San Diego, CA 7/10 - 7/12/23
610 73445 Meregillano, Tom B.Environmental Protection Manager 118.86 CASA Meeting Sacramento, CA 3/12 - 3/13/24
250 149155 Michaels, Robert Information Technology Manager 807.49 MISAC Conference Rancho Mirage,CA 9/24 - 9/27/23
110 149155 Michaels, Robert Information Technology Manager 1,532.24 ERSI Conference San Diego, CA 7/11 - 7/13/23
110 149155 Michaels, Robert Information Technology Manager 1,505.69 ERSI Conference San Diego, CA 7/15 - 7/17/24
110 702678 Minson, Emily D.Source Control Inspector II 519.00 Tri-State Seminar Las Vegas, NV 8/8 - 8/10/23
620 702678 Minson, Emily D.Source Control Inspector II 103.00 Certification/License Reimbursement
110 488755 Mirolla, Rick M.Lead Instrumentation Technician 554.15 Tri-State Seminar Las Vegas, NV 8/7 - 8/10/23
770 664843 Moore, Brad A.Engineering Supervisor 1,361.25 NASTT No-Dig Conference Edmonton Canada 10/21 - 10/29/23
840 690056 Moore, Paul Plant Operator 150.00 Certification/License Reimbursement
610 807517 Morris, Angie L.Administrative Assistant 134.79 Open House SuppliesReimb
110 157139 Murra, Cindy K.Senior Engineer 1,371.60 WEFTEC Conference Chicago, IL 10/1 - 10/4/23
750 157139 Murra, Cindy K.Senior Engineer 677.52 CWEA Conference Sacramento, CA 4/8 - 4/10/24
630 64362 Myers, Dawn K.Senior Environmental Specialist 1,336.00 Certification/License Reimbursement
610 698331 Myrter, Christopher W.Senior Environmental Specialist 236.06 BioSolids Site Visit Yuma, AZ 6/19 - 6/20/24
110 671891 Namini, Shahrzad F.Senior Engineer 1,368.77 WEFTEC Conference Chicago, IL 9/30 - 10/4/23
110 671891 Namini, Shahrzad F.Senior Engineer 1,102.20 CWEA Conference Sacramento, CA 4/9 - 4/14/24
2012800 671891 Namini, Shahrzad F.Senior Engineer 427.10 Equipment Site Visit San Jose, CA 1/17 - 1/18/24
750 671891 Namini, Shahrzad F.Senior Engineer 100.00 Certification/License Reimbursement
740 653749 Nasrollahi, Nasrin Senior Engineer 1,097.49 CWEA Conference Sacramento, CA 4/9 - 4/12/24
740 653749 Nasrollahi, Nasrin Senior Engineer 148.42 Supplies Reimbursement
770 4501 Nazaroff, Adam A.Engineering Supervisor 336.75 Staff Appreciation Reimbursement
140 646303 Newell, Kelly C.Public Affairs Specialist 959.27 CAPIO Conference Indian Wells, CA 5/13 - 5/16/24
870 325956 Newsom, Adam P.Reliability Maintenance Technician 1,339.26 Marcon Conference Knoxville, TN 3/3 - 3/7/24
870 325956 Newsom, Adam P.Reliability Maintenance Technician 930.56 GMRC Conference Phoenix, AZ 10/1 - 10/4/23
250 698963 Ngo, David Principal Information Technology Analyst 1,402.61 VM Ware Explore Conference Las Vegas, NV 8/20 - 8/24/23
250 671171 Nguyen, Man D.Senior Information Technology Analyst 150.00 Certification/License Reimbursement
250 671171 Nguyen, Man D.Senior Information Technology Analyst 239.00 Certification/License Reimbursement
620 699860 Nguyen, Mi T.Engineer 1,299.74 NACWA Training Pittsburgh, PA 5/13 - 5/17/24
110 699860 Nguyen, Mi T.Engineer 1,037.97 ERSI Conference San Diego, CA 7/10 - 7/13/23
620 699860 Nguyen, Mi T.Engineer 361.00 Membership
880 675770 Nguyen, Paul H.Electrical Technician I 100.00 Certification/License Reimbursement
160 647154 Nguyen, Tiffany H.Senior Human Resources Analyst 169.00 Certification/License Reimbursement
770 803701 Niknejad, Mohsen Senior Cost Estimator 1,496.31 DBIA Water Conference Cincinatti, OH 4/14 - 5/17/24
110 693290 Nugent, Kevin Associate Engineer 1,294.53 Tri-State Seminar Las Vegas, NV 8/7 - 8/11/23
110 693290 Nugent, Kevin Associate Engineer 798.38 NACWA Training Pittsburgh, PA 5/14 - 5/17/24
870 588318 Oberly, Michael A.Maintenance Specialist 211.00 Certification/License Reimbursement
870 672747 Ongkingco, Arthur Maintenance Supervisor 152.00 AWWA Conference Anaheim, CA 6/10 - 6/13/24
110 672747 Ongkingco, Arthur Maintenance Supervisor 2,136.30 WEFTEC Conference Chicago, IL 10/1 - 10/8/23
870 672747 Ongkingco, Arthur Maintenance Supervisor 361.00 Membership
770 691471 O'Reilly, Michael P.Senior Construction Inspector 1,257.19 Tunneling Training Boulder, CO 10/15 - 10/19/23
110 750830 Orndorff, Jonathan T.Information Technology Analyst III 2,256.74 ERSI Conference San Diego, CA 7/10 - 7/13/23
110 686233 Ortiz, Andrew D.Lead Mechanic 802.53 Tri-State Seminar Las Vegas, NV 8/7 - 8/10/23
870 686233 Ortiz, Andrew D.Lead Mechanic 484.60 Equipment Site Visit Wichita, KS 5/13 - 5/15/24
870 686233 Ortiz, Andrew D.Lead Mechanic 365.00 Certification/License Reimbursement
840 684051 Oruna, Michael A.Senior Plant Operator 120.00 Certification/License Reimbursement
7 of 11 Prepared By: Lisa Henshaw 8/20/2024
Orange County Sanitation District
Reimbursements to Board Members and Staff - July 1, 2023 through June 30, 2024
Division Emp. #Name Title Amount Description Site Location Duration
840 684051 Oruna, Michael A.Senior Plant Operator 149.95 Certification/License Reimbursement
840 684051 Oruna, Michael A.Senior Plant Operator 150.00 Certification/License Reimbursement
770 679316 Oseguera, Vincent Engineer 1,306.23 Tunneling Training Boulder, CO 10/15 - 10/19/23
770 679316 Oseguera, Vincent Engineer 180.00 Certification/License Reimbursement
870 280145 Oswald, Nicholas Maintenance Superintendent 113.00 Certification/License Reimbursement
880 168381 Padilla, Gilbert Senior Mechanic 637.56 Schwing Training Ft. Myer, FL 8/14 - 8/18/23
880 168381 Padilla, Gilbert Senior Mechanic 103.00 Certification/License Reimbursement
880 168381 Padilla, Gilbert Senior Mechanic 165.00 Certification/License Reimbursement
250 662063 Paik, Sang Principal Information Technology Analyst 1,348.12 Fortinet Accelerate Conference Las Vegas, NV 4/1 - 4/5/24
250 662063 Paik, Sang Principal Information Technology Analyst 1,640.42 InfoTech Live Conference Las Vegas, NV 9/18 - 9/21/23
250 662063 Paik, Sang Principal Information Technology Analyst 269.00 Certification/License Reimbursement
250 662063 Paik, Sang Principal Information Technology Analyst 479.00 Certification/License Reimbursement
830 684511 Park, Hongkeun Associate Engineer 180.00 Certification/License Reimbursement
250 165315 Patel, Samir Senior Information Technology Analyst 1,708.45 PMWeb Conference Orlando, FL 1/7 - 1/10/24
880 693628 Peek, Kevin Maintenance Supervisor 1,103.42 GMRC Conference Phoenix, AZ 10/1 - 10/4/23
880 693628 Peek, Kevin Maintenance Supervisor 100.00 Certification/License Reimbursement
820 698322 Perez, Benjamin Mechanic 103.00 Certification/License Reimbursement
770 687375 Phan, Anthony P.Engineer 180.00 Certification/License Reimbursement
880 773994 Pho, Dara Senior Mechanic 365.00 Certification/License Reimbursement
750 277093 Pilko, Victoria Construction in Progress Project Manager 1,068.83 DBIA Water Conference Cincinatti, OH 4/14 - 4/17/24
750 277093 Pilko, Victoria Construction in Progress Project Manager 225.00 Certification/License Reimbursement
870 693142 Pok, Sambourn C.Maintenance Supervisor 811.57 Tri-State Seminar Las Vegas, NV 8/7 - 8/10/23
880 693142 Pok, Sambourn C.Maintenance Supervisor 384.86 Equipment Site Visit Wichita, KS 5/13 - 5/15/24
110 674523 Polk, Larry K.Environmental Specialist 1,468.60 CWEA Annual Conference Sacramento, CA 4/8 - 4/12/24
630 674523 Polk, Larry K.Environmental Specialist 110.00 Certification/License Reimbursement
620 667956 Powell, Jonathon E.Environmental Supervisor 982.92 Environmental Training Symposium & Conference San Diego, CA 5/12 - 5/14/24
620 667956 Powell, Jonathon E.Environmental Supervisor 211.00 Membership
620 667956 Powell, Jonathon E.Environmental Supervisor 306.65 Supplies Reimbursement
740 757548 Prado, Olga M.Administrative Assistant 201.02 Staff Appreciation Reimbursement
760 757548 Prado, Olga M.Administrative Assistant 200.28 Staff Appreciation Reimbursement
750 675673 Radvar, Giti Senior Engineer 839.33 DBIA Water Conference Cincinatti, OH 4/14 - 4/17/24
840 648069 Ramirez Jr., Javier Plant Operator 150.00 Certification/License Reimbursement
840 119255 Rathert, Kurt M.Plant Operator 150.00 Certification/License Reimbursement
750 664851 Ratto, Valerie I.Engineering Supervisor 180.00 Certification/License Reimbursement
750 664851 Ratto, Valerie I.Engineering Supervisor 221.00 Membership
630 682785 Raya, Paul A.Environmental Specialist 221.00 CWEA Membership Reimbursement
840 296761 Rebai, Mathew D.Senior Plant Operator 150.00 Certification/License Reimbursement
870 131692 Rech, Doug E.Senior Mechanic 667.56 Schwing Training Ft. Myer, FL 8/14 - 8/18/23
820 3558 Reed, Brian K.Principal Environmental Specialist 200.00 Certification/License Reimbursement
820 3558 Reed, Brian K.Principal Environmental Specialist 206.00 Certification/License Reimbursement
830 701481 Richardson, Christiana M.Administrative Assistant 120.41 Supplies Reimbursement
830 633457 Riley, Cory J.Plant Operator 150.00 Certification/License Reimbursement
161 691438 Rizk, Erika L.Plant Operator 225.00 Safety Boot Reimbursement
770 772844 Roberts, Robert L.Construction Inspector 135.00 Certification/License Reimbursement
830 149631 Rocha, Johnny J.Operations Supervisor 150.00 Certification/License Reimbursement
830 149631 Rocha, Johnny J.Operations Supervisor 111.60 Staff Appreciation Reimbursement
840 255775 Rocha, Milton Operations Supervisor 150.00 Certification/License Reimbursement
840 255775 Rocha, Milton Operations Supervisor 111.98 Staff Appreciation Reimbursement
840 255775 Rocha, Milton Operations Supervisor 116.33 Staff Appreciation Reimbursement
880 695068 Rodriguez, Manases Senior Mechanic 300.00 Certification/License Reimbursement
8 of 11 Prepared By: Lisa Henshaw 8/20/2024
Orange County Sanitation District
Reimbursements to Board Members and Staff - July 1, 2023 through June 30, 2024
Division Emp. #Name Title Amount Description Site Location Duration
870 326318 Rosenhamer, Aharon M.Senior Mechanic 450.00 Certification/License Reimbursement
820 672368 Rudnick, Taylor D.Mechanic 103.00 Certification/License Reimbursement
630 644957 Ruiz, Luis M.Senior Environmental Specialist 186.00 ASMA Conference Anaheim, CA 6/2 - 6/6/24
820 129285 Ruiz, Stefanie R.Administrative Assistant 3,761.40 Tuition Reimbursement
630 4085 Sakamoto, Ken A.Principal Environmental Specialist 168.36 Food Reimbursement
630 4085 Sakamoto, Ken A.Principal Environmental Specialist 258.38 Nerissa Trawl Food
630 4085 Sakamoto, Ken A.Principal Environmental Specialist 159.43 Trawl Food Reimbursement
630 4085 Sakamoto, Ken A.Principal Environmental Specialist 488.74 Trawl Food Reimbursement
161 748043 Salguero, Hector G.Safety and Health Specialist 1,092.00 Tuition Reimbursement
161 748043 Salguero, Hector G.Safety and Health Specialist 1,092.00 Tuition Reimbursement
161 748043 Salguero, Hector G.Safety and Health Specialist 2,132.00 Tuition Reimbursement
830 690030 Sanchez, Alex Plant Operator 150.00 Certification/License Reimbursement
870 787958 Saucedo, Omar Senior Mechanic 450.00 Certification/License Reimbursement
110 107553 Savedra, Ernest R.Lead Mechanic 1,391.94 CWEA Conference Sacramento, CA 4/9 - 4/12/24
820 107553 Savedra, Ernest R.Lead Mechanic 113.00 Certification/License Reimbursement
620 694444 Scavone, Brittany M.Source Control Inspector II 404.86 EPA Training Camp San Luis Obispo, CA 9/11 - 9/22/23
211 177501 Schiefelbein, Cheryl Administrative Assistant 576.84 Supplies Reimbursement
140 177501 Schiefelbein, Cheryl Administrative Assistant 224.75 WW-101Tour Lunch
870 681766 Schuler, Dan H.Senior Mechanic 450.00 Certification/License Reimbursement
820 118033 Schuler, Darren J.Senior Mechanic 108.00 Certification/License Reimbursement
870 501059 Schuler, Kevin A.Maintenance Manager 110.00 Certification/License Reimbursement
870 501059 Schuler, Kevin A.Maintenance Manager 113.00 Certification/License Reimbursement
870 501059 Schuler, Kevin A.Maintenance Manager 113.00 Certification/License Reimbursement
610 690435 Smith, Matthew B.Senior Regulatory Specialist 892.81 WEF Biosolids Conference Oklahoma City, OK 6/17 - 6/21/24
610 690435 Smith, Matthew B.Senior Regulatory Specialist 642.49 Midwest Biosolids Conference West Lafayette IN 3/24 - 3/27/24
620 702782 Soils, Kevin L.Environmental Technician 192.00 Certification/License Reimbursement
820 497512 Solis, Robert C.Senior Mechanic 108.00 Certification/License Reimbursement
750 351425 Speakman, Steven R.Senior Engineer 180.00 Certification/License Reimbursement
161 694081 Spencer, Case Principal Safety and Health Specialist 180.00 Certification/License Reimbursement
161 694081 Spencer, Case Principal Safety and Health Specialist 180.00 Certification/License Reimbursement
760 680472 Stewart, James W.Senior Engineer 180.00 Certification/License Reimbursement
820 336276 Stokes, Don F.Maintenance Manager 113.00 Certification/License Reimbursement
820 336276 Stokes, Don F.Maintenance Manager 113.00 Certification/License Reimbursement
161 680659 Stone, Jereme J.Principal Safety and Health Specialist 460.00 Certification/License Reimbursement
820 253649 Stratmoen, Erik D.Lead Mechanic 113.00 Certification/License Reimbursement
250 670653 Suan, Allan Data Management Technician II 640.38 Commercial UAV Expo Las Vegas, NV 9/5 - 9/7/23
870 275581 Suarez, Aaron M.Maintenance Supervisor 1,787.50 Tuition Reimbursement
4013502 109997 Sullivan, Phillip J.Construction Inspector 289.00 Equipment Testing Mansfield, OH 4/29 - 5/1/24
620 724404 Swenson, Brian S.Engineer 180.00 Certification/License Reimbursement
870 132530 Tafolla, Brian J.Reliability Maintenance Technician 1,073.85 Noria Oil Analysis Training Tulsa, OK 6/16 - 6/21/24
870 132530 Tafolla, Brian J.Reliability Maintenance Technician 165.00 Certification/License Reimbursement
870 132530 Tafolla, Brian J.Reliability Maintenance Technician 165.00 Certification/License Reimbursement
870 132530 Tafolla, Brian J.Reliability Maintenance Technician 250.00 Certification/License Reimbursement
250 639103 Tagumasi, Romeo V.Data Management Technician II 1,182.50 Autodesk University Las Vegas, NV 11/12 - 11/15/23
630 638531 Tang, Danny Environmental Supervisor 216.86 Food for Nerissa trip
870 366352 Tang, Luc H.Senior Mechanic 113.00 Certification/License Reimbursement
110 672827 Taula, Eti Maintenance Supervisor 768.78 Tri-State Seminar Las Vegas, NV 8/7 - 8/10/23
880 672827 Taula, Eti Maintenance Supervisor 113.00 Certification/License Reimbursement
880 799027 Taylor, Andrew J.Maintenance Supervisor 300.00 Certification/License Reimbursement
760 668810 Terrell, Brian D.Engineer 165.00 Certification/License Reimbursement
9 of 11 Prepared By: Lisa Henshaw 8/20/2024
Orange County Sanitation District
Reimbursements to Board Members and Staff - July 1, 2023 through June 30, 2024
Division Emp. #Name Title Amount Description Site Location Duration
760 668810 Terrell, Brian D.Engineer 399.99 Certification/License Reimbursement
630 130850 Terriquez, Laura A.Scientist 794.22 So Cal Costal Ocean Observing System Conference San Diego, CA 5/14 - 5/16/24
630 130850 Terriquez, Laura A.Scientist 1,589.78 Buoy Workshop Training Sequim, WA 5/19 - 5/24/24
110 2547 Thompson, Robert C.General Manager 963.98 NACWA Winter conference Austin, TX 2/14 - 2/16/24
110 2547 Thompson, Robert C.General Manager 1,244.65 WEFTEC Conference Chicago, IL 10/1 - 10/4/23
110 2547 Thompson, Robert C.General Manager 427.79 Water Reuse Conference Indian Wells, CA 11/6 - 11/7/23
110 2547 Thompson, Robert C.General Manager 163.67 CSDA Conference Monterey, CA 8/30 - 8/31/23
110 2547 Thompson, Robert C.General Manager 402.66 CWEA Seminar Oakland, CA 11/28 - 11/29/23
110 2547 Thompson, Robert C.General Manager 622.86 CASA Winter Conference Palm Springs, CA 1/24 - 1/26/24
110 2547 Thompson, Robert C.General Manager 937.13 CASA Conference San Diego, CA 8/9 - 8/11/23
110 2547 Thompson, Robert C.General Manager 370.72 One Water Summit Tucson, AZ 11/14 - 11/15/23
110 2547 Thompson, Robert C.General Manager 180.00 Membership
840 295347 Tjen, Kwen T.Plant Operator 150.00 Certification/License Reimbursement
820 664755 Togia, Liamatua M.Senior Mechanic 108.00 Certification/License Reimbursement
770 719832 Torres, Jenna L.Senior Engineer 1,162.55 Tunneling Training Boulder, CO 10/15 - 10/19/23
2012800 682718 Tran, Bao Q.Senior Engineer 439.03 Equipment Site Visit San Jose, CA 1/17 - 1/18/24
760 682718 Tran, Bao Q.Senior Engineer 180.00 Certification/License Reimbursement
161 731575 Tran, Minh Q.Plant Operator 225.00 Safety Boot Reimbursement
250 664763 Trang, Loc T.Information Technology Supervisor 1,059.50 Gartner IT Conference Las Vegas, NV 12/4 - 12/7/23
822 477693 Villalobos, Ginetto Lead Mechanic 100.00 Supplies Reimbursement
230 273447 Voss, Betty J.Senior Buyer 265.00 Certification/License Reimbursement
760 678971 Wable, Milind V.Senior Engineer 180.00 Certification/License Reimbursement
760 678971 Wable, Milind V.Senior Engineer 225.00 Certification/License Reimbursement
740 693281 Waite, Brian Engineering Supervisor 770.06 CWEA Conference Sacramento, CA 4/9 - 4/11/24
740 693281 Waite, Brian Engineering Supervisor 180.00 Certification/License Reimbursement
870 661491 Walker, Christopher B.Senior Mechanic 548.00 Certification/License Reimbursement
870 750670 Weaver, Aaron J.Lead Mechanic 450.00 Certification/License Reimbursement
1010500 569686 Whitney, Robert M.Senior Construction Inspector 997.21 Equipment Testing Atlanta, GA 3/11 - 3/14/24
4013502 569686 Whitney, Robert M.Senior Construction Inspector 605.78 Witness Testing Columbus, OH 8/8 - 8/10/23
1010500 569686 Whitney, Robert M.Senior Construction Inspector 438.14 Equipment Testing Dallas, TX 1/9 - 1/11/24
820 569686 Whitney, Robert M.Senior Construction Inspector 744.15 Witness Testing Mamaroneck, NY 2/26 - 2/28/24
1010500 569686 Whitney, Robert M.Senior Construction Inspector 659.48 Equipment Testing Milwaukee, WI 11/14 - 11/17/23
1010500 569686 Whitney, Robert M.Senior Construction Inspector 779.61 Equipment Testing Milwaukee, WI 11/8 - 11/11/23
770 569686 Whitney, Robert M.Senior Construction Inspector 436.08 Witness Testing Pittsburgh, PA 7/5 - 7/7/23
1010500 569686 Whitney, Robert M.Senior Construction Inspector 823.35 Equipment Testing Queretaro Mexico 4/1 - 4/4/24
1010500 569686 Whitney, Robert M.Senior Construction Inspector 827.39 Equipment Testing Queretaro Mexico 9/18 - 9/21/23
1010500 569686 Whitney, Robert M.Senior Construction Inspector 1,036.70 Equipment Testing Queretaro Mexico 4/8 - 4/12/24
1010500 569686 Whitney, Robert M.Senior Construction Inspector 884.65 Witness Testing Queretaro Mexico 8/28 - 8/31/23
6119004 569686 Whitney, Robert M.Senior Construction Inspector 385.40 Equipment Testing Reno, NV 7/24 - 7/25/23
770 569686 Whitney, Robert M.Senior Construction Inspector 100.00 Certification/License Reimbursement
770 569686 Whitney, Robert M.Senior Construction Inspector 279.00 Certification/License Reimbursement
770 569686 Whitney, Robert M.Senior Construction Inspector 204.00 Membership
610 688773 Wiborg, Lan C.Director of Environmental Services 631.52 Water Reuse Conference Indian Wells, CA 11/5 - 11/7/23
822 193869 Willis, Bryan Automotive/Heavy Equipment Techician 1,108.40 Vactor Machinery Training Streator, IL 11/6 - 11/10/23
880 683121 Wong, David Maintenance Specialist 934.28 Maximo Conference Rochester, NY 9/25 - 9/28/23
620 90413 Yager, David M.Source Control Inspector II 201.00 Certification/License Reimbursement
110 652295 Yamout, Mazen Maintenance Supervisor 674.45 Tri-State Seminar Las Vegas, NV 8/7 - 8/10/23
880 652295 Yamout, Mazen Maintenance Supervisor 113.00 Certification/License Reimbursement
740 351409 Yin, Shuang Senior Engineer 405.00 Certification/License Reimbursement
750 573247 Yong, Eros Engineering Manager 225.00 Certification/License Reimbursement
10 of 11 Prepared By: Lisa Henshaw 8/20/2024
Orange County Sanitation District
Reimbursements to Board Members and Staff - July 1, 2023 through June 30, 2024
Division Emp. #Name Title Amount Description Site Location Duration
620 8230 Zedek, Michael I.Engineering Supervisor 180.00 Certification/License Reimbursement
230 689830 Zintzun, Ruth C.Finance Manager 493.30 CAPPO Conference Palm Springs, CA 1/22 - 1/23/24
250 689830 Zintzun, Ruth C.Finance Manager 404.95 Staff Appreciation Reimbursement
220 689830 Zintzun, Ruth C.Finance Manager 495.62 Staff Appreciation Reimbursement
250 689830 Zintzun, Ruth C.Finance Manager 543.81 Staff Appreciation Reimbursement
230 689830 Zintzun, Ruth C.Finance Manager 635.62 Staff Appreciation Reimbursement
$320,661.42
11 of 11 Prepared By: Lisa Henshaw 8/20/2024
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3693 Agenda Date:9/11/2024 Agenda Item No:4.
FROM:Robert Thompson, General Manager
Originator: Wally Ritchie, Director of Finance
SUBJECT:
INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Adopt Resolution No.OC SAN 24-XX entitled:“A Resolution of the Board of Directors of the Orange
County Sanitation District Authorizing Investment of Monies in the State of California’s Treasurer’s
Office Local Agency Investment Fund; and Repealing Resolution No. 95-15”.
BACKGROUND
California Government Code created a Local Agency Investment Fund (LAIF)in the State Treasury
for the deposit of money of a local agency for purposes of investment by the State Treasurer.The
Board of Directors adopted a resolution authorizing the deposit and withdrawal of money in LAIF for
the purposes of investment.LAIF requires a Board-approved resolution authorizing the individuals
who are entitled to make deposits and withdrawals from the LAIF accounts.
RELEVANT STANDARDS
·Ensure the public’s money is wisely spent
PROBLEM
Resolution No.95-15 is the current Resolution on file with the State Treasurer’s Office,which is
outdated due to name changes and titles that no longer exist.
PROPOSED SOLUTION
Update the names and titles of persons authorized to make deposits and withdrawals on the Orange
County Sanitation District’s (OC San) LAIF account.
Orange County Sanitation District Printed on 9/4/2024Page 1 of 2
powered by Legistar™
File #:2024-3693 Agenda Date:9/11/2024 Agenda Item No:4.
TIMING CONCERNS
At this time,OC San cannot add additional authorized persons to make deposits and withdrawals on
OC San’s LAIF account because the appropriate names and titles are not listed on OC San’s LAIF
Resolution.
RAMIFICATIONS OF NOT TAKING ACTION
OC San’s Investment Policy lists LAIF investment pool as a suitable investment instrument.Not
updating the names and titles of persons authorized to make deposits and withdrawals on OC San’s
LAIF account may affect OC San’s ability to invest in LAIF.
PRIOR COMMITTEE/BOARD ACTIONS
February 1995 -Adopted Resolution No.95-15,Authorizing Investment of Monies into the Local
Agency Investment Fund.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Proposed Resolution No. OC SAN 24-XX
Orange County Sanitation District Printed on 9/4/2024Page 2 of 2
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OC SAN 24-XX-1
RESOLUTION NO. OC SAN 24-XX
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE
COUNTY SANITATION DISTRICT AUTHORIZING INVESTMENT OF
MONIES IN THE STATE OF CALIFORNIA’S TREASURER’S OFFICE
LOCAL AGENCY INVESTMENT FUND; AND REPEALING
RESOLUTION NO. 95-15
WHEREAS, the Local Agency Investment Fund is established in the State
Treasury under Government Code Section 16429.1 et. seq. for the deposit of money of
a local agency for purposes of investment by the State Treasurer; and
WHEREAS, the Orange County Sanitation District Board of Directors hereby
finds that the deposit and withdrawal of money in the Local Agency Investment Fund in
accordance with Government Code section 16429.1 et. seq. for the purpose of
investment as provided therein is in the best interests of the Orange County Sanitation
District;
NOW, THEREFORE, the Board of Directors of the Orange County Sanitation
District DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1. That the Board of Directors do hereby authorize the Orange County
Sanitation District to make deposits and withdrawals of the Orange County Sanitation
District monies in the Local Agency Investment Fund in the State Treasury in
accordance with Government Code section 16429.1 et. seq. for the purpose of
investment as provided therein.
Section 2. That the following Orange County Sanitation District
representatives holding the titles specified hereinbelow or their successors in office are
each hereby authorized to order the deposit or withdrawal of monies in the Local
Agency Investment Fund and may execute and deliver any and all documents
necessary or advisable in order to effectuate the purposes of this resolution and the
transactions contemplated hereby:
OC SAN 24-XX-2
TITLE NAME
Director of Finance Wally Ritchie
Finance Manager Ruth Zintzun
Senior Accountant Rhea de Guzman
Section 3. This resolution shall take effect immediately upon its adoption and
shall remain in full force and effect until rescinded by the Orange County Sanitation
District‘s Board of Directors by resolution and a copy of the resolution rescinding this
resolution is filed with the State Treasurer’s Office.
PASSED AND ADOPTED at a regular meeting of the Board of Directors of the
Orange County Sanitation District held on September 25, 2024.
_______________________________
Ryan P. Gallagher
Board Chairman
ATTEST:
Kelly A. Lore, MMC
Clerk of the Board
OC SAN 24-XX-3
STATE OF CALIFORNIA )
) ss
COUNTY OF ORANGE )
I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation
District, do hereby certify that the foregoing Resolution No. OC SAN 24-XX was passed
and adopted at a regular meeting of said Board on the 25th day of September, 2024,
by the following vote, to wit:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official
seal of Orange County Sanitation District this 25th day of September, 2024.
Kelly A. Lore, MMC
Clerk of the Board of Directors
Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3794 Agenda Date:9/11/2024 Agenda Item No:5.
FROM:Robert Thompson, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
INTERNAL AUDIT UPDATE
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Receive and file the Accounts Payable Vendor Review Internal Audit Report and the Construction
Change Orders Review Internal Audit Report prepared by the audit firm of Eide Bailly LLP.
BACKGROUND
Orange County Sanitation District (OC San)selected the audit firm of Eide Bailly LLP to provide
audits of various OC San programs and processes as selected by the Audit Ad Hoc Committee.
Most recently,the Audit Ad Hoc Committee selected the Accounts Payable Vendor Review and
Construction Change Orders Review for audit.
The auditors were directed to focus their efforts on ensuring internal controls and processes.The
auditors will provide an update of those efforts.
RELEVANT STANDARDS
·Conduct audits to determine if OC San operations are being conducted in an economical and
efficient manner
·Conduct audits to establish whether specific government programs are effective in meeting
their stated goals and objectives
·Conduct audits to determine if OC San is following policies and procedures in conducting
operations
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Accounts Payable Vendor Review Internal Audit Report
·Construction Change Orders Review Internal Audit Report
Orange County Sanitation District Printed on 9/4/2024Page 1 of 1
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Accounts Payable Vendor Review
August 2024
ORANGE COUNTY SANITATION
DISTRICT
Submitted By:
Eide Bailly LLP
2| eidebailly.com
ORANGE COUNTY SANITATION DISTRICT: ACCOUNTS PAYABLE VENDOR REVIEW
TABLE OF CONTENTS
Executive Summary ......................................................................................... 3
Background Information .................................................................................. 3
Objective & Scope ........................................................................................... 5
Methodology ................................................................................................... 5
Results and Conclusion .................................................................................... 6
FINDING #1 – Review of Vendor Master File .................................................... 6
FINDING #2 – Duplicate Vendors ..................................................................... 6
FINDING #3 – Policies and Procedures ............................................................. 8
FINDING #4 – Vendor Master File User Access ................................................. 8
FINDING #5 – Vendor Documentation ............................................................. 9
ORANGE COUNTY SANITATION DISTRICT: ACCOUNTS PAYABLE VENDOR REVIEW
3| eidebailly.com
Executive Summary
Eide Bailly LLP (referred to as "we," "our," or "us") was engaged by the Orange County Sanitation District (“OC
San,” “OCSD,” or “District”) to perform a comprehensive review of the Accounts Payable Vendor Review
process. This engagement was identified in the initial risk assessment, highlighting the importance of this area in
OC San’s operations. Additionally, this engagement is to be conducted every three to five years to ensure
continuous monitoring and ongoing improvement of OC San’s vendor management processes. The risk
assessment and multi‐year audit plan helps mitigate risks, enhance internal controls, and maintain data
integrity, ultimately contributing to the District’s overall efficiency and reputation.
This engagement focused on evaluating the internal controls and processes over the Accounts Payable (AP)
Vendor Review. The review involved gathering and evaluating documentation outlining the District’s processes,
procedures, and internal controls related to AP Vendor Review. This included analyzing policies, desktop
procedures, guidelines, and relevant forms. We conducted interviews with individuals involved in the process to
gain a better understanding of their roles and to identify relevant controls and monitoring activities.
Our review primarily concentrated on the vendor setup and maintenance processes, and we are pleased to
report that the District maintains efficient internal controls and appropriate segregation of duties over these
operations. This engagement identified five (5) findings that present opportunities for improving the existing AP
Vendor Review process. Addressing these findings can further enhance operational efficiency and effectiveness.
We extend our sincere gratitude to the Contracts & Purchasing Manager, Principal Staff Analyst, Accounting
Supervisor, and the Contracts & Purchasing Technicians for their valuable contributions. Their insights were
instrumental in enhancing our understanding of the AP Vendor Review process, and they enabled us to provide
meaningful recommendations for process improvements and control enhancements.
Background Information
OC San’s wastewater system is dedicated to safeguarding public health and the environment from the potential
hazards of wastewater. To ensure the proper operation of its extensive water system, the District undertakes
regular construction, reconstruction, repair, and rehabilitation of system facilities through capital improvement
projects. This requires contracting with numerous outside vendors and local businesses. As of June 2024, the
District had approximately 3,700 active vendors during the period of July 1, 2023, through June 3, 2024.
The vendor master file is an important component of the District’s purchasing and accounts payable (AP)
processes. It contains key information such as the vendor’s name, address(es), tax identification number1 (TIN),
and contact information. This information is used to send payments to vendors and to process 1099s, as
required by the Internal Revenue Service (IRS). Vendor management is essential for efficient, cost effective, and
compliant procurement and financial operations.
OC San’s vendor setup and maintenance processes are managed by the Contracts and Purchasing Division within
the District’s ERP system, JD Edwards or JDE. Requests to setup new vendors or update existing vendor
information in the system can be submitted by Contract Administrators, Buyers, or AP personnel. However, only
Purchasing Technicians within the Contracts and Purchasing Division have the authority and system access to
create or update vendor information. The AP team, which manages vendor payments, does not have access to
create or update vendor records in the system. See Figure 1 for OC San’s vendor creation process.
1 A TIN, or Tax Identification Number, is a unique identifier used by Internal Revenue Service (IRS) for tax purposes. A TIN is assigned
either by the Social Security Administration (social security number) or by the Internal Revenue Service (Federal Employer Identification
Number).
ORANGE COUNTY SANITATION DISTRICT: ACCOUNTS PAYABLE VENDOR REVIEW
4| eidebailly.com
This review evaluated the internal controls over the vendor management process, ensuring that vendors are
legitimate, transactions are transparent, and conflicts of interest are avoided. During the scope of this review,
Accounts Payable processed close to 18,000 invoices for payment, totaling approximately $321,739,000.
Figure 1
Steps to Add a New Vendor to the Vendor Master File
Source: EB created process flowchart of vendor creation process
ORANGE COUNTY SANITATION DISTRICT: ACCOUNTS PAYABLE VENDOR REVIEW
5| eidebailly.com
Objective & Scope
The Objective of this review was to evaluate the internal controls over the AP Vendor Review process to ensure
that:
Procedures and controls are adequately designed and implemented to identify, prevent, and detect the
inclusion of fictitious vendors within the AP system;
Controls are effective in verifying the authenticity and legitimacy of new and existing vendors, including
ongoing monitoring mechanisms to detect unusual transactions or relationships;
Appropriate measures are in place to prevent and detect conflicts of interest involving employees who
may influence vendor selection and payment processes.
The Scope of this engagement covered all active vendors in the period from July 1, 2023, to June 30, 2024 (Fiscal
Year 2024).
The engagement was performed under the Statements on Standards for Consulting Services issued by the
American Institute of Certified Public Accountants (AICPA). We did not provide audit, review, compilation or
financial statement preparation services to any historical or prospective financial information or provide
attestation services under the AICPA Statements on Standards for Attestation Engagements and assume no
responsibility for any such information.
Methodology
In alignment with the stated objectives, our procedures included, but were not limited to, the following
activities:
1. Obtained and reviewed relevant policies and procedures related to the AP Vendor Review Process.
2. Obtained and reviewed the organization chart and gained an understanding of the organization's
structure along with roles and responsibilities of personnel involved in vendor selection and payment
process.
3. Performed interviews and process walkthroughs of key personnel and gained an understanding of the
AP Vendor Review process. Key Personnel Interviewed included:
Contracts and Purchasing Manager
Principal Staff Analyst
Accounting Supervisor
Contracts and Purchasing Technicians
4. Evaluated processes, procedures and internal controls designed to prevent and detect fictitious vendors
within the AP system.
5. Obtained and reviewed the vendor master file to identify potential duplicate and/or fictitious vendors.
6. Tested a sample of vendors to verify controls in place are effective to maintain the completeness and
accuracy of vendor information.
7. Evaluated controls in place to prevent and detect conflicts of interest.
8. Reviewed User Access Roles to verify proper segregation of duties.
ORANGE COUNTY SANITATION DISTRICT: ACCOUNTS PAYABLE VENDOR REVIEW
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Results and Conclusion
Orange County Sanitation District established efficient processes, procedures, and internal controls over the AP
Vendor Review process. Based on the procedures performed during this assessment, we identified areas of
strength within the process including proper segregation of duties, effective oversight over vendor setup and
maintenance, and robust controls over vendor payment processes. The District has well‐defined purchasing
thresholds and signing authority which provide clear guidelines to ensure all vendor transactions are subject to
appropriate levels of review and approval.
While some key controls over the AP Vendor Review process are operating effectively, we identified certain
areas where these controls are not functioning as intended. This assessment identified five (5) findings, for
which we have provided recommendations to strengthen the overall control environment. By implementing
these recommendations, OC San can improve the integrity of its vendor management process, reduce the risk of
fraudulent activities, and enhance overall operational efficiency.
FINDING #1 – Review of Vendor Master File
OC San currently has two issues related to the vendor master file review. First, there is no formally
documented process for the periodic review and maintenance of the vendor master file. The AP team only
sends the list of vendors recommended for deactivation to the Purchasing Technicians on an annual basis,
which is not formally documented.
Second, while Information Technology (IT) generated a system report to assist in identifying potential
duplicate vendors, this process is also not formally documented and is not performed on a routine basis.
The lack of a structured, regular review process increases the risk of having outdated, duplicate, or fictitious
vendor records in the system.
Recommendation
To address the identified issues with the vendor master file review process, OC San should implement a
formalized, documented, and comprehensive review process and conduct reviews of the vendor master
file on an annual basis. This review should include a thorough evaluation of all vendor records and data
entry practices, as well as an analysis of processes to ensure ongoing compliance with documentation
standards. In addition to a formal periodic review process, OC San should also consider implementing
ad hoc reviews whenever significant changes occur, such as significant increases in vendor activity or
following any major incident involving vendor management.
By implementing these corrective actions, the District can significantly improve the integrity and
accuracy of the vendor master file, reducing the risk of maintaining outdated, duplicate, or fictitious
vendor records.
Management Response
OC San’s Purchasing and Contracts Manager will ensure all procedures are updated to incorporate
periodic reviews of the vendor master file, as well as ad hoc reviews, as needed. The procedures will
include review of duplicate vendors, vendor set up, and documentation. These procedures will be
updated by December 31, 2024.
FINDING #2 – Duplicate Vendors
During our examination of the vendor master file, we identified several instances of potential duplicate
records where vendors contained identical or similar information. Our analysis indicated that certain
vendors appeared multiple times in the vendor master file, often with slight variations in their names or
addresses. Inconsistent vendor naming conventions has contributed to these duplicate vendors.
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See Duplicate Vendor Examples below.
Additionally, we noted that some vendors were assigned multiple vendor numbers. Currently, OC San
maintains a total of 3,778 active vendors, and our assessment identified that 69 of these entries are actual
duplicate vendors based on matching criteria, including vendor name and vendor address.
Duplicate Vendor Example #1:
Vendor Name: System Integrators LLC
Duplicate: Systems Integrators LLC (s at end of Systems)
Duplicate Vendor Example #2:
Vendor Name: Arcadis U.S. Inc.
Duplicate: Arcadis U.S., Inc. (coma at end of U.S.)
Duplicate Vendor Example #3:
Vendor Name: City of Fullerton
Duplicate: Fullerton City of
Duplicate Vendor Example #4:
Vendor Name: SCCWRP
Duplicate: Southern California Coastal Water
Duplicate Vendor Example #5:
Vendor Address: 2055 E Centennial Cir
Duplicate: 2055 East Centennial Circle
It is important to note that certain circumstances can lead to unavoidable duplicate vendors, such as
vendors with different remittance addresses, shared office spaces, or vendors resulting from mergers with
the same address.
The presence of duplicate vendors has several risks, including an increased likelihood of duplicate payments,
inaccurate financial reporting, and operational inefficiencies. Addressing these issues through data cleanup,
standardizing vendor naming conventions, and implementing stricter data entry protocols will help mitigate
these issues, ensuring that each vendor is accurately represented in the master file.
Recommendation
We recommend that OC San establish ongoing monitoring processes and conduct periodic reviews of
the vendor master file, to identify and merge duplicate vendor records. This process should involve
regular reviews, as detailed in Finding #1, to ensure the integrity of the vendor data is maintained.
Additionally, we recommend the implementation of standardized naming conventions and data entry
guidelines. By establishing clear protocols for how vendor names and other relevant information should
recorded, OC San can significantly reduce the likelihood of future duplicate entries. This could involve
creating a reference guide for staff to ensure consistency in spelling, formatting, and abbreviations used
when entering vendor information.
Lastly, we recommend strengthening the verification procedures for new vendor setups and updates.
This includes implementing thorough checks against existing records before creating new entries, which
will help prevent duplicates from being introduced into the vendor master file. Such checks could
involve searching for potential matches based on multiple criteria—including name, address, and tax
identification number—prior to approving new vendor registrations.
Management Response
OC San’s Purchasing and Contracts Manager will ensure all procedures are updated to incorporate
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periodic reviews of the vendor master file, as well as ad hoc reviews, as needed. The procedures will
include review of duplicate vendors, vendor set up, and documentation. The procedure will also be
updated to include verification of existing vendor information before adding a new vendor. These
procedures will be updated by December 31, 2024.
FINDING #3 – Policies and Procedures
OC San does not have an established schedule or process for the periodic review of existing policies and
procedures (P&P) related to the AP Vendor Review process, resulting in outdated documentation.
The document “JDE – Address Book Procedures” was last updated in March of 2022 and has not been
revised to reflect the current process, specifically the requirement for vendors to submit a Payee Data
Record Form along with the vendor’s W‐92 form, attaching the VIN creation/update request email in JDE,
and ensuring there is an audit trail for all changes made to vendor records. Additionally, the other two
documents reviewed, “Activity Level Controls AP Purchases” and “Vendor ACH Payments” lack version
control information, preventing us from determining the last time they were reviewed and updated.
Outdated and incomplete P&Ps can result in inconsistent application of processes, confusion among staff,
and potential non‐compliance with new procedures. This increases the risk of errors, inefficiencies, and
potential legal or regulatory issues, ultimately compromising the integrity and effectiveness of the AP
Vendor Review process.
Recommendation
To address these issues, we recommend the following corrective actions:
OC San should implement a formal process for the periodic review and update of all P&Ps, at
least annually or on a rolling basis. This process should include a schedule for reviews, a
designated responsible party, and documentation of the review and update process.
OC San should update the existing P&Ps to include the current processes and procedures,
including the steps mentioned in the finding, and incorporate best practices for vendor
management to align with industry standards. Ensure that all relevant updates are clearly
documented and communicated to the staff.
Lastly, OC San should ensure that all P&Ps have proper version control information, including
the date of the last review and approval. This will help maintain the relevance and accuracy of
the documentation.
By implementing these corrective actions, the District can ensure that its vendor setup and
management processes are governed by current, accurate, and comprehensive policies and procedures,
thereby improving the consistency and reliability of the vendor setup and management processes.
Management Response
OC San’s Purchasing and Contracts Manager will ensure all procedures are updated to incorporate
current practices, as well as a periodic review of all procedures. The format of the procedure will also be
updated to reflect current OC San formatting for Policies and Procedures, including version control, and
date of last review and approval. These procedures will be updated by December 31, 2024.
FINDING #4 – Vendor Master File User Access
During our review, we identified one individual, who transitioned to a different position within the
organization and retained read and write permissions to the Vendor Master File. We acknowledge that
2 A W‐9 Form is an IRS form that independent contractors and certain individuals fill out to provide their correct Tax Identification
Number (TIN) to the person who is required to file an information return with the IRS to report.
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Information Technology’s upcoming annual review of individual user access roles would likely have
identified this instance. However, unauthorized access to the Vendor Master file increases the risk of
fraudulent activities, such as the creation of fictitious vendors, unauthorized changes to vendor information,
and compromise of data integrity.
Recommendation
We recommend that OC San implement a formalized process to promptly update user access rights
when employees change roles. While this process is being formalized, AP should work with IT to
increase the frequency of user access reviews to a more frequent basis to ensure only authorized
personnel have access to the Vendor Master File.
These corrective actions will help ensure that access to the Vendor Master File is appropriately
restricted, reducing the risk of unauthorized access and enhancing the overall integrity of the District's
vendor management processes.
Management Response
OC San’s IT Manager will ensure procedures are updated to incorporate the review of user access as
employees change roles and responsibilities at OC San. These procedures will be updated by December
31, 2024.
FINDING #5 – Vendor Documentation
During our analysis, we identified 11 records out of a sample of 60 that were either missing required
documentation or contact information or had discrepancies between the vendor information in the system
and the details provided in the submitted documentation.
Four (4) out of the 60 samples were missing a W‐9 form in the system, which is a critical document
for verifying vendor tax identification and classification.
Four (4) out of the 60 samples lacked essential contact information, hindering effective
communication and prompt resolution of any inquiries related to vendor accounts.
Three (3) out of the 60 samples had vendor information that did not align with the details provided
in the W‐9 or the Payee Data Vendor Form, leading to concerns about the accuracy and validity of
the available data.
Lack of proper documentation can lead to delays and inefficiencies in processing payments and reconciling
vendor accounts. Additionally, the absence of or the inaccurate and incomplete vendor documentation
increases the risk of fictitious vendors being added to the system, which compromises the integrity and
reliability of the Vendor Master File.
Recommendation
We recommend that OC San conduct a review of all vendor records to identify and correct any
instances of missing, inaccurate or incomplete documentation. Additionally, as noted in Finding #3, we
recommend updating the vendor management P&Ps, particularly the “JDE – Address Book Procedures”,
to ensure clear and detailed guidelines on the required documentation and the verification processes
for vendor records. This should include specifications on essential forms, such as W‐9s, contact
information, and any other relevant documentation that should be retained to ensure compliance and
proper vendor management.
Implementing these corrective actions will enable OC San to enhance the accuracy and completeness of
its vendor records, resulting in strengthening of the Districts overall vendor management process and
improve compliance and operational efficiency.
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Management Response
OC San’s Purchasing and Contracts Manager will ensure procedures are updated to include review of
vendor files for complete documentation. These procedures will be updated by December 31, 2024.
Construction Change Orders Review
August 2024
ORANGE COUNTY SANITATION
DISTRICT
Submitted By:
Eide Bailly LLP
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ORANGE COUNTY SANITATION DISTRICT: CONSTRUCTION CHANGE ORDERS REVIEW
TABLE OF CONTENTS
Executive Summary ....................................................................................... 3
Background Information ................................................................................ 3
Objective & Scope ......................................................................................... 4
Methodology ................................................................................................. 4
Results of Construction Change Orders Review ............................................... 4
FINDING – PMWeb System Audit ................................................................... 5
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Executive Summary
Eide Bailly LLP (referred to as "we," "our," or "us") was engaged by the Orange County Sanitation District (OC
San, or “District”) to conduct a review of construction change orders. This engagement was initiated at the
request of the District's leadership to determine whether the internal controls surrounding construction change
orders are designed and operating efficiently to mitigate risks and ensure compliance with relevant guidelines
and standards.
Our assessment confirmed the District maintains an efficient internal control framework relating to the
management of construction change orders, ensuring the adequacy, accuracy, and timeliness of change order
requests. This framework includes having qualified personnel responsible for activities including the submission
of change orders, the reviewing of change order documentation, and approving the change order through the
change order management system, PMWeb. While overall operations were deemed effective, we have
identified one (1) key area that warrants attention for enhancing operations. This observation presents an
opportunity for the District to refine practices, while enhancing operational efficiency and effectiveness.
We express our gratitude to management and staff for their valuable contributions in providing insights and
enhancing our understanding of change order management processes and control points.
Background Information
The Orange County Sanitation District (OC San) relies on construction change orders to manage the dynamic
aspects of its capital improvement projects, which are essential for upgrading and maintaining its wastewater
collection and treatment systems. Construction projects are used to build, reconstruct, improve, or maintain OC
San infrastructure assets. Unanticipated issues that develop during projects may result in the need for change
orders that authorize an addition, deletion, or revision of the contract price and/or contract time (days to
complete). These change orders are crucial for addressing unforeseen conditions, such as unexpected soil or
groundwater issues, design modifications to resolve issues or incorporate improvements, compliance with new
regulatory requirements, client requests for operational enhancements, and corrections of design errors or
omissions.
The process begins with the identification and documentation of the need for a change order by field personnel
or project managers. Detailed descriptions, justifications, and supporting evidence are created and placed into
PMWeb, the system used to manage capital projects. A formal change order request is then submitted through
PMWeb, where it undergoes review by project managers, engineers, and others according to the system
workflow. Potential impacts on the project’s budget and schedule are analyzed, with cost estimates and revised
timelines being carefully considered. PMWeb facilitates a structured approach, ensuring that all necessary
approvals are obtained, changes are tracked efficiently, and that roles are restricted, and access is limited.
This system enables OC San to maintain transparency, accountability, and control over its construction projects,
ensuring they are completed within budget and on schedule while meeting all required standards.
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Objective & Scope
The Objective of the Construction Change Order review was to determine whether the internal controls
surrounding construction change orders are designed and operating efficiently to mitigate risks and ensure
compliance with relevant guidelines and standards.
The Scope of the engagement encompassed the primary functions of managing construction change orders,
covering the period from July 1, 2023 – June 30, 2024 (Fiscal Year 2024).
The engagement was performed under the Statements on Standards for Consulting Services issued by the
American Institute of Certified Public Accountants (AICPA). We did not provide audit, review, compilation or
financial statement preparation services to any historical or prospective financial information or provide
attestation services under the AICPA Statements on Standards for Attestation Engagements and assume no
responsibility for any such information.
Methodology
In alignment with the stated objectives, our procedures included, but were not limited to, the following
activities:
• Obtained and reviewed the organization chart to identify positions related to change order
management, such as project managers, contract administrators, and procurement officers.
• Received copies of relevant policies and procedures related to change orders including the change order
policy, contract administration policy, approval authority matrix, and any communication protocols.
• Conducted interviews and process walkthrough with key personnel to gain an understanding of the
process under review and identify internal controls that are designed to prevent errors, ensure accurate
documentation, and mitigate risks of fraud or unauthorized changes.
• Gained a thorough understanding of the change order management process, including how change
orders are initiated, approved, documented, and communicated throughout the organization.
• Obtained the population listing for construction contracts and compared with list of change orders
issued and followed up on the identified change orders without a contract listed.
• Tested a sample of construction change orders within the review period and performed the following:
o Compared each change order to approval sign offs from authorized personnel.
o Inspected approvals for timeliness by comparing the dates of change order initiation and
approval.
o Examined detailed cost estimate documentation for the proposed changes for completeness
and accuracy.
o Reviewed the comprehensive justifications for the changes and potential impact on timeliness
for reasonableness.
o Assessed the extent to which monitoring and reporting mechanisms are utilized and
documented.
o Reviewed copies of the selected contracts and amendments; reviewed the contracts clauses,
sections, or provisions pertaining to change orders, variations, or modifications to the original
scope of work.
Results of Construction Change Orders Review
The Orange County Sanitation District has established efficient processes, procedures, and internal controls over
the management of construction change orders. The controls are designed and are operating efficiently in order
to mitigate risks and ensure compliance with relevant guidelines and standards. This review identified one (1)
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finding that presents an opportunity for improvement. Addressing this observation will positively enhance the
District's change order management processes.
FINDING – PMWeb System Audit
The PMWeb system, which is integral to managing capital improvement projects, has not undergone an
independent assessment since 20211 to ensure the integrity, reliability, and security to adequately support
operational and financial reporting objectives. The previous audit did not cover change management
procedures, or data backup and recovery activities. The lack of a routine audit increases the risk of the system's
data integrity, compliance with regulatory requirements, security measures, and overall effectiveness in
managing project workflows and financial controls. Without regular audits, there is an increased risk of
undetected discrepancies, data breaches, and non-compliance with internal and external standards.
Recommendation
To address the finding, it is recommended to implement an Information Technology General Controls (ITGC)
framework and conduct ITGC audits on an annual basis, which is a standard best practice. These ITGC
assessments would evaluate access controls, change management procedures, data backup and recovery,
system development and maintenance, evaluate incident management, and evaluate the effectiveness of
Information Technology operations management. Benefits of ITGC assessments include improved security,
increased efficiency, risk mitigation, and informed decision making.
Management Response
OC San will conduct periodic ITGC audits on the PMWeb system, OC San’s IT Manager will ensure the first
audit is complete before June 30, 2025. OC San also currently has the following systems in place:
• Change Advisory Board to review all IT system changes and plan the smooth implementation.
• ServiceNow system for incident management and response.
• PMWeb has a detailed backup and disaster recovery plan that is tested quarterly.
1 An Information Technology Cyber Security Assessment was performed in June 2021 that included the PMWeb. Although
there is overlap between cybersecurity assessment and ITGC evaluations, only focusing on cybersecurity can leave out
essential controls and processes that ensure the overall integrity, accountability, and effectiveness of IT operations.
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3793 Agenda Date:9/11/2024 Agenda Item No:6.
FROM:Robert Thompson, General Manager
Originator: Wally Ritchie, Director of Finance
SUBJECT:
FINANCIAL MANAGEMENT OVERVIEW
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Information Item.
BACKGROUND
Each month,staff provides an informational presentation on topics of interest to the Board of
Directors. This month’s topic: Orange County Sanitation District Financial Management Division.
RELEVANT STANDARDS
·Build brand, trust, and support with policy makers and community leaders
·Make it easy for people to understand OC San’s roles and value to the community
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
Orange County Sanitation District Printed on 9/4/2024Page 1 of 1
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ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LOS Level Of Service RFP Request For Proposal
APWA American Public Works
Association MGD Million Gallons Per Day RWQCB Regional Water Quality
Control Board
AQMD Air Quality Management
District MOU Memorandum of
Understanding SARFPA Santa Ana River Flood
Protection Agency
ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor
BOD Biochemical Oxygen Demand NEPA National Environmental Policy
Act SARWQCB Santa Ana Regional Water
Quality Control Board
CARB California Air Resources
Board NGOs Non-Governmental
Organizations SAWPA Santa Ana Watershed
Project Authority
CASA California Association of
Sanitation Agencies NPDES National Pollutant Discharge
Elimination System SCADA Supervisory Control And
Data Acquisition
CCTV Closed Circuit Television NWRI National Water Research
Institute SCAP
Southern California
Alliance of Publicly Owned Treatment Works
CEQA California Environmental
Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality
Management District
CIP Capital Improvement
Program OCCOG Orange County Council of
Governments SOCWA South Orange County
Wastewater Authority
CRWQCB California Regional Water
Quality Control Board OCHCA Orange County Health Care
Agency SRF Clean Water State
Revolving Fund
CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan
CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow
EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources
Control Board
EMT Executive Management Team OSHA Occupational Safety and
Health Administration TDS Total Dissolved Solids
EPA US Environmental Protection Agency PCSA
Professional
Consultant/Construction
Services Agreement
TMDL Total Maximum Daily Load
FOG Fats, Oils, and Grease PDSA Professional Design Services
Agreement TSS Total Suspended Solids
gpd gallons per day PFAS
Per- and Polyfluoroalkyl
Substances WDR Waste Discharge
Requirements
GWRS Groundwater Replenishment
System PFOA Perfluorooctanoic Acid WEF Water Environment
Federation
ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation
IERP Integrated Emergency
Response Plan POTW Publicly Owned Treatment
Works WIFIA Water Infrastructure
Finance and Innovation Act
JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the
Nation Act
LAFCO Local Agency Formation
Commission PSA Professional Services
Agreement WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70
million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS
process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects.
PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon).
PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.