HomeMy WebLinkAbout06-05-2024 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, June 5, 2024
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Jon Dumitru on Wednesday, June 5, 2024 at 5:00
p.m. in the Administration Building of the Orange County Sanitation District. Director Phil
Hawkins led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert
Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker
ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Mike Dorman, Director of Engineering; Riaz Moinuddin, Director of Operations and
Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental
Services; Jackie Castro, Assistant Clerk of the Board; Jon Bradley; Jennifer Cabral; Mortimer
Caparas; Raul Cuellar; Thys DeVries; Martin Dix; Justin Fenton; Al Garcia; Tina Knapp; Tom
Lam; Victoria Pilko; Valerie Ratto; Perla Rodriguez; Kevin Schuler; Don Stokes; Brian Waite;
and Ruth Zintzun were present in the Board Room. Charles Falzone was present
telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, and Linda Whitaker were present in the
Board Room. Daniel Gary was present telephonically.
PUBLIC COMMENTS:
None.
Ms. Castro announced that a PowerPoint presentation for Item No. 9 was received after
publication of the agenda and was distributed to the Committee and made available to the
public today.
REPORTS:
Chair Dumitru stated that the July Operations Committee meeting will be held one week later,
on July 10, due to the Independence Day holiday.
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OPERATIONS COMMITTEE Minutes June 5, 2024
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3638
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held May 1,
2024.
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert
Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein
ABSTENTIONS:None
2.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2024-3415
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending March 31, 2024.
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert
Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein
ABSTENTIONS:None
3.TRICKLING FILTER C CENTER MAST ASSEMBLY REPLACEMENT
AT PLANT NO. 2, PROJECT NO. MP2-019
2024-3605
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source General Services Contract to Jamison Engineering
Contractors, Inc. for Trickling Filter C Center Mast Assembly Replacement at
Plant No. 2, Project No. MP2-019, for a total amount not to exceed $274,800
and;
B. Approve a contingency of $27,480 (10%).
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OPERATIONS COMMITTEE Minutes June 5, 2024
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert
Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein
ABSTENTIONS:None
4.TELESCOPIC BOOM LIFT REPLACEMENT 2024-3614
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a purchase order to Pape Material Handling, Inc. for the purchase of
one (1) Telescopic Boom Lift using the Sourcewell Cooperative Contract for an
amount not to exceed $179,433; and
B. Approve a contingency of $8,972 (5%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert
Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein
ABSTENTIONS:None
NON-CONSENT:
5.DIGESTER C, D, F, AND G MECHANICAL REHABILITATION AT
PLANT NO. 2, PROJECT NO. FE20-02
2023-2781
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Digester C, D, F, and
G Mechanical Rehabilitation at Plant No. 2, Project No. FE20-02;
B. Award a Construction Contract Agreement to J.F. Shea Construction, Inc. for
Digester C, D, F, and G Mechanical Rehabilitation at Plant No. 2, Project No.
FE20-02, for a total amount not to exceed $3,694,000; and
C. Approve a contingency of $369,400 (10%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert
Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker
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OPERATIONS COMMITTEE Minutes June 5, 2024
NOES:None
ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein
ABSTENTIONS:None
6.SUNFLOWER PUMP REPLACEMENT AT PLANT NO. 1, PROJECT
NO. FE19-04
2024-3640
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $318,480 (15%) to the construction contract with
GSE Construction Company Inc. for Sunflower Pump Replacement at Plant No. 1,
Project No. FE19-04, for a total construction contingency of $530,800 (25%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert
Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein
ABSTENTIONS:None
7.OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117 2024-3635
Originator: Mike Dorman
Mr. Dorman provided a PowerPoint presentation regarding the Ocean Outfall System
Rehabilitation project. The presentation included an overview of the rehab and new
pump stations, the project scope, electrical control and network, the construction
schedule, the additional scope to date, and the recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $727,933 (8.5%) to the Professional Construction
Services Agreement with Brown and Caldwell for Ocean Outfall System Rehabilitation,
Project No. J-117, Outfall Low Flow Pump Station, Contract No. J-117B, for a new total
contingency not to exceed $1,584,324 (18.5%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert
Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes June 5, 2024
8.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128
2024-3491
Originator: Mike Dorman
Mr. Dorman introduced Engineering Manager Raul Cuellar who provided a PowerPoint
presentation regarding the Headquarters Complex at Plant No. 1 project. The
presentation included a construction update, the contract status, a summary of
changes to date, the major changes, the contingency increase, and the
recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a project budget increase of $1,500,000 for Headquarters Complex at
Plant No. 1, Project No. P1-128 for a new total project budget of $171,000,000;
and
B. Approve a contingency increase of $1,538,175 (1.5%) to the existing
construction contract with Swinerton Builders for Headquarters Complex at Plant
No. 1, Project No. P1-128A, for a total contingency of $6,665,424 (6.5%).
AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert
Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein
ABSTENTIONS:None
INFORMATION ITEMS:
9.FY 2024-25 AND 2025-26 BUDGET PRESENTATION 2024-3384
Originator: Wally Ritchie
Director of Finance Wally Ritchie introduced the item and introduced Finance and
Procurement Manager Ruth Zintzun who provided a PowerPoint presentation regarding
the FY 2024-25 and FY 2025-26 Budget. The presentation included an overview of
revenues, expenses, the proposed FY 2024-25 net CIP, the 20-year net CIP, and debt
service. Mr. Ritchie presented the remaining slides which included an overview of cash
flow, a summary of the FY 2024-25 and FY 2025-26 budget, and key meeting dates.
ITEM RECEIVED AS AN:
Information Item.
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OPERATIONS COMMITTEE Minutes June 5, 2024
Director Bruce Whitaker left the meeting at 5:33 p.m.
10. CRITICAL ASSET IDENTIFICATION AND PROCUREMENT RISK
MITIGATION
2024-3637
Originator: Mike Dorman
Mr. Dorman introduced the item and introduced Engineering Manager Justin Fenton
who provided a PowerPoint presentation regarding critical asset identification and
procurement risk mitigation which included an overview of the warehouse and supply
chain, general approach, a summary of results, and next steps.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
General Manager Rob Thompson invited the Committee members to the OC San Open
House on Saturday, June 8 at 9:00 a.m. at the new Headquarters Building.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Dumitru declared the meeting adjourned at 5:44 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, July 10, 2024 at 5:00 p.m.
Submitted by:
_____________________
Jackie Castro, CMC
Assistant Clerk of the Board
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