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HomeMy WebLinkAbout06-05-2024 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, June 5, 2024 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chairman Jon Dumitru on Wednesday, June 5, 2024 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Director Phil Hawkins led the pledge of allegiance. ROLL CALL AND DECLARATION OF QUORUM: Assistant Clerk of the Board Jackie Castro declared a quorum present as follows: PRESENT:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Mike Dorman, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Jackie Castro, Assistant Clerk of the Board; Jon Bradley; Jennifer Cabral; Mortimer Caparas; Raul Cuellar; Thys DeVries; Martin Dix; Justin Fenton; Al Garcia; Tina Knapp; Tom Lam; Victoria Pilko; Valerie Ratto; Perla Rodriguez; Kevin Schuler; Don Stokes; Brian Waite; and Ruth Zintzun were present in the Board Room. Charles Falzone was present telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, and Linda Whitaker were present in the Board Room. Daniel Gary was present telephonically. PUBLIC COMMENTS: None. Ms. Castro announced that a PowerPoint presentation for Item No. 9 was received after publication of the agenda and was distributed to the Committee and made available to the public today. REPORTS: Chair Dumitru stated that the July Operations Committee meeting will be held one week later, on July 10, due to the Independence Day holiday. Page 1 of 6 OPERATIONS COMMITTEE Minutes June 5, 2024 CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2024-3638 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Operations Committee held May 1, 2024. AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein ABSTENTIONS:None 2.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2024-3415 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending March 31, 2024. AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein ABSTENTIONS:None 3.TRICKLING FILTER C CENTER MAST ASSEMBLY REPLACEMENT AT PLANT NO. 2, PROJECT NO. MP2-019 2024-3605 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source General Services Contract to Jamison Engineering Contractors, Inc. for Trickling Filter C Center Mast Assembly Replacement at Plant No. 2, Project No. MP2-019, for a total amount not to exceed $274,800 and; B. Approve a contingency of $27,480 (10%). Page 2 of 6 OPERATIONS COMMITTEE Minutes June 5, 2024 AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein ABSTENTIONS:None 4.TELESCOPIC BOOM LIFT REPLACEMENT 2024-3614 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a purchase order to Pape Material Handling, Inc. for the purchase of one (1) Telescopic Boom Lift using the Sourcewell Cooperative Contract for an amount not to exceed $179,433; and B. Approve a contingency of $8,972 (5%). AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein ABSTENTIONS:None NON-CONSENT: 5.DIGESTER C, D, F, AND G MECHANICAL REHABILITATION AT PLANT NO. 2, PROJECT NO. FE20-02 2023-2781 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Digester C, D, F, and G Mechanical Rehabilitation at Plant No. 2, Project No. FE20-02; B. Award a Construction Contract Agreement to J.F. Shea Construction, Inc. for Digester C, D, F, and G Mechanical Rehabilitation at Plant No. 2, Project No. FE20-02, for a total amount not to exceed $3,694,000; and C. Approve a contingency of $369,400 (10%). AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker Page 3 of 6 OPERATIONS COMMITTEE Minutes June 5, 2024 NOES:None ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein ABSTENTIONS:None 6.SUNFLOWER PUMP REPLACEMENT AT PLANT NO. 1, PROJECT NO. FE19-04 2024-3640 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $318,480 (15%) to the construction contract with GSE Construction Company Inc. for Sunflower Pump Replacement at Plant No. 1, Project No. FE19-04, for a total construction contingency of $530,800 (25%). AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein ABSTENTIONS:None 7.OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117 2024-3635 Originator: Mike Dorman Mr. Dorman provided a PowerPoint presentation regarding the Ocean Outfall System Rehabilitation project. The presentation included an overview of the rehab and new pump stations, the project scope, electrical control and network, the construction schedule, the additional scope to date, and the recommendation. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $727,933 (8.5%) to the Professional Construction Services Agreement with Brown and Caldwell for Ocean Outfall System Rehabilitation, Project No. J-117, Outfall Low Flow Pump Station, Contract No. J-117B, for a new total contingency not to exceed $1,584,324 (18.5%). AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein ABSTENTIONS:None Page 4 of 6 OPERATIONS COMMITTEE Minutes June 5, 2024 8.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128 2024-3491 Originator: Mike Dorman Mr. Dorman introduced Engineering Manager Raul Cuellar who provided a PowerPoint presentation regarding the Headquarters Complex at Plant No. 1 project. The presentation included a construction update, the contract status, a summary of changes to date, the major changes, the contingency increase, and the recommendation. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a project budget increase of $1,500,000 for Headquarters Complex at Plant No. 1, Project No. P1-128 for a new total project budget of $171,000,000; and B. Approve a contingency increase of $1,538,175 (1.5%) to the existing construction contract with Swinerton Builders for Headquarters Complex at Plant No. 1, Project No. P1-128A, for a total contingency of $6,665,424 (6.5%). AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein ABSTENTIONS:None INFORMATION ITEMS: 9.FY 2024-25 AND 2025-26 BUDGET PRESENTATION 2024-3384 Originator: Wally Ritchie Director of Finance Wally Ritchie introduced the item and introduced Finance and Procurement Manager Ruth Zintzun who provided a PowerPoint presentation regarding the FY 2024-25 and FY 2025-26 Budget. The presentation included an overview of revenues, expenses, the proposed FY 2024-25 net CIP, the 20-year net CIP, and debt service. Mr. Ritchie presented the remaining slides which included an overview of cash flow, a summary of the FY 2024-25 and FY 2025-26 budget, and key meeting dates. ITEM RECEIVED AS AN: Information Item. Page 5 of 6 OPERATIONS COMMITTEE Minutes June 5, 2024 Director Bruce Whitaker left the meeting at 5:33 p.m. 10. CRITICAL ASSET IDENTIFICATION AND PROCUREMENT RISK MITIGATION 2024-3637 Originator: Mike Dorman Mr. Dorman introduced the item and introduced Engineering Manager Justin Fenton who provided a PowerPoint presentation regarding critical asset identification and procurement risk mitigation which included an overview of the warehouse and supply chain, general approach, a summary of results, and next steps. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: General Manager Rob Thompson invited the Committee members to the OC San Open House on Saturday, June 8 at 9:00 a.m. at the new Headquarters Building. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Dumitru declared the meeting adjourned at 5:44 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, July 10, 2024 at 5:00 p.m. Submitted by: _____________________ Jackie Castro, CMC Assistant Clerk of the Board Page 6 of 6