HomeMy WebLinkAbout06-26-2024 Steering Committee Meeting Complete Agenda Packet
SPECIAL NOTICE
PUBLIC ATTENDANCE & PARTICIPATION AT PUBLIC MEETINGS
Steering Committee Meeting
Wednesday, June 26, 2024
5:00 p.m.
Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. IN-PERSON MEETING ATTENDANCE
You may attend the meeting in-person at the following location: Orange County Sanitation District Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708 ONLINE MEETING PARTICIPATION
You may join the meeting live via Teams on your computer or similar device or web browser by
using the link below: Click here to join the meeting
We suggest testing joining a Teams meeting on your device prior to the commencement of the
meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here. Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak
during the public comment section of the meeting. The Clerk of the Board will call upon you by
using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting. Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any
items. Additionally, camera feeds may be controlled by the meeting moderator to avoid
inappropriate content.
HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455
When prompted, enter the Phone Conference ID: 236 364 273#
All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device.
Please raise your hand to speak by use *5, during the public comment section of the meeting.
The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed
Session. If you would like to return to the Open Session portion of the meeting, please login or dial-in to the Teams meeting again and wait in the Lobby for admittance. WATCH THE MEETING ONLINE
The meeting will be available for online viewing at:
https://ocsd.legistar.com/Calendar.aspx SUBMIT A COMMENT
You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)”
or “PUBLIC COMMENT NON-AGENDA ITEM”.
You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting.
All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record.
For any questions and/or concerns, please contact the Clerk of the Board’s office at
714-593-7433. Thank you for your interest in OC San!
June 20, 2024
NOTICE OF REGULAR MEETING
STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
Wednesday, June 26, 2024 – 5:00 P.M.
Plant No. 1 Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708
ACCESSIBILITY FOR THE GENERAL PUBLIC
Your participation is always welcome. Specific information as to how to participate in this meeting is detailed on the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during this meeting: you may participate in person, join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting.
The Regular Meeting of the Steering Committee of the Orange County Sanitation District will be held at the above location and in the manner indicated on Wednesday, June 26, 2024 at 5:00 p.m.
STEERING COMMITTEE & BOARD MEETING DATES
July 24, 2024
August 28, 2024
September 25, 2024
October 23, 2024
November 20, 2024 *
December 18, 2024 *
January 22, 2025
February 26, 2025
March 26, 2025
April 23, 2025
May 28, 2025
June 25, 2025
* Meeting will be held on the third Wednesday of the month
ROLL CALL STEERING COMMITTEE
Meeting Date: June 26, 2024 Time: 5:00 p.m.
COMMITTEE MEMBERS (7) Chad Wanke, Board Chair
Ryan Gallagher, Board Vice-Chair
Jon Dumitru, Operations Committee Chair Christine Marick, Administration Committee Chair
Pat Burns, Member-At-Large
Glenn Grandis, Member-At-Large
John Withers, Member-At-Large
OTHERS Brad Hogin, General Counsel
STAFF
Rob Thompson, General Manager
Lorenzo Tyner, Assistant General Manager
Mike Dorman, Director of Engineering Laura Maravilla, Director of Human Resources
Riaz Moinuddin, Director of Operations & Maintenance
Wally Ritchie, Director of Finance Lan Wiborg, Director of Environmental Services
Kelly Lore, Clerk of the Board
ORANGE COUNTY SANITATION DISTRICT Effective 01/23/2024 BOARD OF DIRECTORS Complete Roster
AGENCY/CITIES ACTIVE DIRECTOR ALTERNATE DIRECTOR
Anaheim
Stephen Faessel
Carlos A. Leon
Brea Christine Marick Cecilia Hupp
Buena Park Joyce Ahn Art Brown
Cypress Scott Minikus Bonnie Peat
Fountain Valley Glenn Grandis Ted Bui
Fullerton Bruce Whitaker Nick Dunlap
Garden Grove Stephanie Klopfenstein John O’Neill
Huntington Beach Pat Burns Gracey Van Der Mark
Irvine Farrah N. Khan Kathleen Treseder
La Habra Rose Espinoza Jose Medrano
La Palma Debbie Baker Mark I. Waldman
Los Alamitos Jordan Nefulda Shelley Hasselbrink
Newport Beach Brad Avery Erik Weigand
Orange Jon Dumitru John Gyllenhammer
Placentia Chad Wanke Ward Smith
Santa Ana Johnathan Ryan Hernandez Benjamin Vazquez
Seal Beach Schelly Sustarsic Lisa Landau
Stanton David Shawver Carol Warren
Tustin Ryan Gallagher Austin Lumbard
Villa Park Robbie Pitts Jordan Wu
Sanitary/Water Districts
Costa Mesa Sanitary District Bob Ooten
Art Perry
Midway City Sanitary District Andrew Nguyen Tyler Diep
Irvine Ranch Water District John Withers Douglas Reinhart
Yorba Linda Water District Phil Hawkins Tom Lindsey
County Areas
Board of Supervisors Doug Chaffee Donald P. Wagner
STEERING COMMITTEE
Regular Meeting Agenda
Wednesday, June 26, 2024 - 5:00 PM
Conference Room A
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
ACCOMMODATIONS FOR THE DISABLED: If you require any special disability related accommodations,
please contact the Orange County Sanitation District (OC San) Clerk of the Board’s office at (714) 593-7433 at
least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type
of accommodation requested.
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside the main gate of the OC San's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, and on the OC San’s website at www.ocsan.gov not less than 72 hours
prior to the meeting date and time above. All public records relating to each agenda item, including any public
records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are
available for public inspection in the office of the Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be
considered or discussed. The recommended action does not indicate what action will be taken. The Board of
Directors may take any action which is deemed appropriate.
MEETING RECORDING: A recording of this meeting is available within 24 hours after adjournment of the
meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board at (714) 593-7433.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be
submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14
days before the meeting.
FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT:
General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7110
Asst. General Manager: Lorenzo Tyner, ltyner@ocsan.gov / (714) 593-7550
Director of Engineering: Mike Dorman, mdorman@ocsan.gov / (714) 593-7014
Director of Environmental Services: Lan Wiborg, lwiborg@ocsan.gov / (714) 593-7450
Director of Finance: Wally Ritchie, writchie@ocsan.gov / (714) 593-7570
Director of Human Resources: Laura Maravilla, lmaravilla@ocsan.gov / (714) 593-7007
Director of Operations & Maintenance: Riaz Moinuddin, rmoinuddin@ocsan.gov / (714) 593-7269
STEERING COMMITTEE Regular Meeting Agenda Wednesday, June 26, 2024
CALL TO ORDER
ROLL CALL AND DECLARATION OF QUORUM:
Clerk of the Board
PUBLIC COMMENTS:
Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the
Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during
meetings: you may participate in person, join the meeting live via Teams on your computer or similar device or
web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for
consideration before or during the meeting.
REPORTS:
The Board Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1.2024-3579APPROVAL OF MINUTES
RECOMMENDATION:
Approve minutes of the Special meeting of the Steering Committee held May 22, 2024.
Originator:Kelly Lore
Agenda Report
05-22-2024 Steering Committee Minutes
Attachments:
2.2024-3655LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF MAY 2024
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Legislative Affairs Update for the month of May 2024.
Originator:Rob Thompson
Page 1 of 6
STEERING COMMITTEE Regular Meeting Agenda Wednesday, June 26, 2024
Agenda Report
Federal Legislative Update
Federal Matrix
State Legislative Update
State Matrix
H.R. 7944 Letter of Support - Rep. Katie Porter
H.R. 7944 Letter of Support - Rep. Linda Sanchez
H.R. 7944 Letter of Support - Rep. Lou Correa
H.R. 7944 Letter of Support - Rep. Michelle Steel
H.R. 7944 Letter of Support - Rep. Young Kim
Attachments:
3.2024-3656PUBLIC AFFAIRS UPDATE FOR THE MONTH OF MAY 2024
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Public Affairs Update for the month of May 2024.
Originator:Rob Thompson
Agenda Report
Outreach and Media Report - May 2024
WPAA Local Public Affairs Report - May 2024
Attachments:
NON-CONSENT:
4.2024-3671PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR
GENERAL LEGAL SERVICES
RECOMMENDATION: Recommend to the Board of Directors to:
Authorize Board Chairman Chad P. Wanke, to enter into a Professional Consultant
Services Agreement with Best Best & Krieger LLP for General Legal Services,
Specification No. CS-2024-1440BD; and appoint Scott Smith as Principal General
Counsel; for a five-year term beginning July 1, 2024 through June 30, 2029, with one
(1) optional five-year renewal, in a form approved by Special Counsel.
Originator:Lorenzo Tyner
Agenda Report
Detailed Scoring
Professional Consultant Services Agreement -
CS-2024-1440BD
Attachments:
5.2024-3672PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR
GENERAL LEGAL SERVICES IN THE AREAS OF ENVIRONMENTAL
LAW AND AIR QUALITY
RECOMMENDATION: Recommend to the Board of Directors to:
Page 2 of 6
STEERING COMMITTEE Regular Meeting Agenda Wednesday, June 26, 2024
Approve a Professional Consultant Services Agreement with Allen Matkins Leck
Gamble Mallory & Natsis LLP for General Legal Services in the areas of Environmental
Law and Air Quality, Specification No. CS-2024-1440BD, for the period beginning July
1, 2024 through June 30, 2029 with one (1) optional five-year renewal.
Originator:Lorenzo Tyner
Agenda Report
Detailed Scoring
Professional Consultant Services Agreement -
CS-2024-1440BD
Attachments:
6.2024-3673SOLE SOURCE AGREEMENT FOR LEGAL SERVICES WITH
WOODRUFF & SMART
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a Sole Source Agreement for Legal Services with Woodruff & Smart,
commencing on July 1, 2024, in a form approved by Special Counsel.
Originator:Lorenzo Tyner
Agenda Report
Agreement for Legal Services
Attachments:
7.2024-3564PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2022-2024
SUMMARY
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Proposed Public Affairs Strategic Plan for Fiscal Years 2022- 2024
Summary.
Originator:Rob Thompson
Agenda Report
Public Affairs Strategic Plan, FY 2022-2024
Public Affairs Portfolio, FY 2022-2024
Attachments:
8.2024-3562PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2024-2026
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Public Affairs Strategic Plan for Fiscal Years 2024- 2026.
Originator:Rob Thompson
Agenda Report
Public Affairs Strategic Plan, FY 2024-2026
Attachments:
Page 3 of 6
STEERING COMMITTEE Regular Meeting Agenda Wednesday, June 26, 2024
9.2024-3565GENERAL MANAGER’S FY 2023-2024 WORK PLAN YEAR-END
REPORT
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the General Manager’s FY 2023-2024 Work Plan Year-End Report.
Originator:Rob Thompson
Agenda Report
General Manager's FY 2023-2024 Work Plan Year-End
Report
Attachments:
10.2024-3568GENERAL MANAGER’S FY 2024-2025 WORK PLAN
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the General Manager’s Fiscal Year 2024-2025 Work Plan.
Originator:Rob Thompson
Agenda Report
General Manager’s FY 2024-2025 Work Plan
Attachments:
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the
Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations,
pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)
employment actions or negotiations with employee representatives; or which are exempt from public disclosure
under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are
not available for public inspection. At such time the Board takes final action on any of these subjects, the minutes
will reflect all required disclosures of information.
CONVENE IN CLOSED SESSION.
CS-1 2024-3659CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION -
GOVERNMENT CODE SECTION 54956.9(d)(1)
RECOMMENDATION: Convene in Closed Session:
Page 4 of 6
STEERING COMMITTEE Regular Meeting Agenda Wednesday, June 26, 2024
Number of Cases: 1
Orange County Sanitation District, a public entity v. Bayside Village Marina, LLC, a
limited liability company; Laguna Beach County Water District, a public entity; and
Does 1-100, inclusive; and all Persons Unknown Claiming an Interest in the Property,
Superior Court of California, County of Orange, Case No. 30-2022-01251890.
Agenda Report
Steering CS Memo re Bayside Village Marina 6-26-24
Attachments:
CS-2 2024-3658CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT CODE
SECTION 54957.6
RECOMMENDATION: Convene in Closed Session:
Agency Designated Representative: General Manager Robert Thompson.
Benefits for Unrepresented Executive Management Employees: Assistant General
Manager, Director of Communications, Director of Engineering, Director of
Environmental Services, Director of Finance, Director of Human Resources, and
Director of Operations and Maintenance.
Agenda Report
Steering CS Memo re Labor Negotiations 6-26-24
Attachments:
CS-3 2024-3657PUBLIC EMPLOYEE PERFORMANCE EVALUATION 54957(b)(1)
RECOMMENDATION: Convene in Closed Session:
Public Employee Performance Evaluation
Number of Employees: 1
·General Manager
Originator:Laura Maravilla
Agenda Report
Steering CS Memo re GM Performance Evaluation 6-26-24
Attachments:
RECONVENE IN REGULAR SESSION.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Page 5 of 6
STEERING COMMITTEE Regular Meeting Agenda Wednesday, June 26, 2024
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Directors may request staff to place an item on a future agenda.
ADJOURNMENT:
Adjourn the meeting until the Regular Meeting of the Steering Committee on July 24, 2024 at
5:00 p.m.
Page 6 of 6
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3579 Agenda Date:6/26/2024 Agenda Item No:1.
FROM:Robert Thompson, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve minutes of the Special meeting of the Steering Committee held May 22, 2024.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
·Resolution No. OC SAN 22-37
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·May 22, 2024 Steering Committee meeting minutes
Orange County Sanitation District Printed on 6/18/2024Page 1 of 1
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Orange County Sanitation District
Minutes for the
STEERING COMMITTEE
Wednesday, May 22, 2024
12:00 PM
Conference Room A
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
Special Meeting - Early Start Time
CALL TO ORDER
A Special Meeting of the Steering Committee of the Orange County Sanitation District was
called to order by Board Chairman Chad Wanke on Wednesday, May 22, 2024 at 12:00 p.m.
in the Administration Building of the Orange County Sanitation District.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Chad Wanke, Ryan Gallagher, Pat Burns, Jon Dumitru, Glenn
Grandis, Christine Marick and John Withers
ABSENT:None
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Jeremey Arbiso; Jennifer Cabral; Mortimer Caparas; Jackie Castro; Thys DeVries; Digna
Olmos; and Ruth Zintzun were present in Conference Room A.
OTHERS PRESENT: Brad Hogin, General Counsel, was present in Conference Room A.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Wanke reviewed the day’s special schedule with the Committee.
Chair Wanke reported that the new Local Lobbyist report was included in the Agenda and
would be included in the Public Affairs monthly report moving forward.
General Manager Rob Thompson did not provide a report.
Page 1 of 5
STEERING COMMITTEE Minutes May 22, 2024
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3580
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Steering Committee held April 24,
2024.
AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Jon Dumitru, Glenn
Grandis, Christine Marick and John Withers
NOES:None
ABSENT:None
ABSTENTIONS:None
2.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF APRIL 2024 2024-3611
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Legislative Affairs Update for the month of April 2024.
AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Jon Dumitru, Glenn
Grandis, Christine Marick and John Withers
NOES:None
ABSENT:None
ABSTENTIONS:None
3.PUBLIC AFFAIRS UPDATE FOR THE MONTH OF APRIL 2024 2024-3620
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Public Affairs Update for the month of April 2024.
AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Jon Dumitru, Glenn
Grandis, Christine Marick and John Withers
NOES:None
ABSENT:None
ABSTENTIONS:None
Page 2 of 5
STEERING COMMITTEE Minutes May 22, 2024
NON-CONSENT:
4.GENERAL MANAGER’S FY 2024-2025 PROPOSED WORK PLAN 2024-3567
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the General Manager’s FY 2024-2025 Proposed Work Plan.
AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Jon Dumitru, Glenn
Grandis, Christine Marick and John Withers
NOES:None
ABSENT:None
ABSTENTIONS:None
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS
54957(b)(1), 54957.6, & 54956.9 (d)(1).
The Committee convened in closed session at 12:03 p.m. Item Nos. CS-2, CS-3 & CS-4 were
not heard. Confidential minutes of the Closed Sessions have been prepared in accordance
with the above Government Code Sections and are maintained by the Clerk of the Board in
the Official Book of Confidential Minutes of Board and Committee Closed Session meetings.
CS-1 PUBLIC EMPLOYEE APPOINTMENT 54957(b)(1)2024-3625
CONVENED IN CLOSED SESSION:
Public Employee Appointment
Number of Employees: 1
·General Counsel
CS-2 CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT
CODE SECTION 54957.6
2024-3600
DID NOT CONVENE IN CLOSED SESSION:
Page 3 of 5
STEERING COMMITTEE Minutes May 22, 2024
Designated Representatives: General Manager Robert Thompson, Assistant General
Manager Lorenzo Tyner, Director of Human Resources Laura Maravilla, and Chief
Negotiator Laura Kalty.
Employee Organizations: (3)
International Union of Operating Engineers, Local 501; Orange County Employees
Association; and the Supervisory and Professional Management Group.
CS-3 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION -
GOVERNMENT CODE SECTION 54956.9(d)(1)
2024-3599
DID NOT CONVENE IN CLOSED SESSION:
Number of Potential Cases: 1
Orange County Sanitation District v. Robert M. Jackson, et al., Orange County Superior
Court Case No. 30-2024-01379706-CU-OR-CJC.
CS-4 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION -
GOVERNMENT CODE SECTION 54956.9(d)(1)
2024-3628
DID NOT CONVENE IN CLOSED SESSION:
Number of Cases: 1
Orange County Sanitation District, a public entity v. Bayside Village Marina, LLC, a
limited liability company; Laguna Beach County Water District, a public entity; and
Does 1-100, inclusive; and all Persons Unknown Claiming an Interest in the Property,
Superior Court of California, County of Orange, Case No. 30-2022-01251890.
RECONVENE IN REGULAR SESSION.
The Committee reconvened in regular session at 3:45 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
Chair Wanke stated there was no action taken in Closed Session.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
Page 4 of 5
STEERING COMMITTEE Minutes May 22, 2024
ADJOURNMENT:
Chair Wanke declared the Special Meeting adjourned at 3:46 p.m. to the Regular Steering
Committee meeting to be held on Wednesday, June 26, 2024 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
Page 5 of 5
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3655 Agenda Date:6/26/2024 Agenda Item No:2.
FROM:Robert Thompson, General Manager
SUBJECT:
LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF MAY 2024
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Legislative Affairs Update for the month of May 2024.
BACKGROUND
The Orange County Sanitation District’s (OC San)legislative affairs program includes advocating for
OC San’s legislative interests;sponsoring legislation (where appropriate);and seeking Local,State,
and Federal funding for projects and programs.
RELEVANT STANDARDS
·Maintain influential legislative advocacy and a public outreach program
·Build brand, trust, and support with policy makers and community leaders
·Maintain collaborative and cooperative relationships with regulators,stakeholders,and
neighboring communities
PROBLEM
Without a strong advocacy program,elected officials may not be aware of OC San’s mission,
programs, and projects and how they could be impacted by proposed legislation.
PROPOSED SOLUTION
Continue to work with Local,State,and Federal officials to advocate for OC San’s legislative
interests.Help to create and monitor legislation and grants that would benefit OC San,the
wastewater industry,and the community.To assist in relationship building efforts,OC San will
continue to reach out to elected officials through facility tours,one-on-one meetings,and trips to
Washington D.C. and Sacramento.
Orange County Sanitation District Printed on 6/18/2024Page 1 of 3
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File #:2024-3655 Agenda Date:6/26/2024 Agenda Item No:2.
RAMIFICATIONS OF NOT TAKING ACTION
If OC San does not work with Local,State,and Federal elected officials,legislation could be passed
that negatively affects OC San and the wastewater industry.Additionally,a lack of engagement may
result in missed funding opportunities.
ADDITIONAL INFORMATION
Activities in May:
·Federal Update:
In early May,OC San sent a letter of support to the Orange County Delegation regarding the
Water Systems PFAS Liability Protection Act (H.R.7944).This bipartisan legislation provides
critical liability protections for public water and wastewater agencies from liability associated
with PFAS chemicals being designated as hazardous substances under the Comprehensive
Environmental Response, Compensation, and Liability Act (CERCLA).
The Senate is continuing efforts to develop a PFAS CERCLA liability exemption for passive
receivers,including wastewater treatment.The Committee on Environment and Public Works
staff are reportedly working on an approach to deliver a statutory exemption from liability
under CERCLA.
·State Update:
On May 10,Governor Newsom released his 2024-25 State Budget May Revise,ahead of the
May 14 deadline.The May Revise reflects an update to the Governor’s proposed Budget in
January 2024,which reflects changes to tax returns,inflationary pressures,and federal
monetary policy that could result in additional spending cuts or the restoration of spending
programs.
On May 16,the Assembly and Senate Appropriations Committees considered legislation that
originated in the first house that had a fiscal impact to the State.
Activities in June:
·Federal Update:
During the month of May and June,OC San staff,lobbyist,and associations continued to work
closely with passive receivers to advance commonsense liability protections for the water and
wastewater sector.We anticipate the Senate Committee on Environment and Public Works
will be providing a revised draft proposal to review by the end of June or early July.
·State Update:
The Budget Bill must be passed by June 15.
The last day for a legislative measure to qualify for the November 5 General Election ballot is
June 27.
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File #:2024-3655 Agenda Date:6/26/2024 Agenda Item No:2.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Federal Legislative Update
·Federal Matrix
·State Legislative Update
·State Matrix
·H.R. 7944 Letters of Support - Representatives: Porter, Sanchez, Correa, Steel, and Kim
Orange County Sanitation District Printed on 6/18/2024Page 3 of 3
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TO: Rebecca Long
FROM: Eric Sapirstein
DATE: June 5, 2024
SUBJECT: Washington Update
Congressional activities remained focused upon fiscal year 2025 appropriations
hearings, consideration of the Farm Bill and the Water Resources Development Act
(WRDA) of 2024. On the regulatory front, the U.S. Environmental Protection Agency
(USEPA) continued its effort to address Per- and polyfluoroalkyl substances (PFAS)
as a hazardous substance under the Comprehensive Emergency Response,
Compensation and Liability Act (CERCLA). The Department of Homeland Security
proposed a new reporting standard for cyberattacks. The following summarizes
activities of interest to OC San and its legislative agenda.
• PFAS and Biosolids Legislation
The House Committee on Agriculture completed formal action on H.R. 8467, the
Farm, Food, and National Security Act of 2024. This action is intended to renew
the Farm Bill, which would include reauthorization of the nation’s primary
agriculture policy law every five years. Under the approved legislation, the U.S.
Department of Agriculture is directed to initiate studies on PFAS and biosolids
and review impacts on soils and crops. There was no effort to impose liability or
restrict the land application of biosolids. In the Senate, it is highly likely that a
version of the Farm Bill will be marked up before the Independence Day recess.
Assuming this schedule, the House and Senate would proceed to a conference
committee to reconcile differences between the bills. Passage of a final measure
must occur before September 30 to avoid a lapse in program funding since the
existing stopgap authorization expires on this date. At this writing it is highly
likely that another extension of the stopgap will be necessary given the
congressional schedule.
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Senate efforts to develop a PFAS CERCLA liability exemption for passive
receivers, including wastewater treatment, continue. The Committee on
Environment and Public Works staff are reportedly working on an
approach to deliver a statutory exemption from liability under CERCLA. While
actual language remains to be released, it appears that any agreement will
include strong guardrails to ensure that any exemption would not apply in
instances of gross negligence or violations of the Clean Water Act. As of this
writing, the prospect of Congress releasing any final agreement until the
following Congress’s regular session is highly unlikely given the political
environment.
Importance to OC San
The decision to direct the Department of Agriculture to study the impact of
biosolids and land application is positive. The directives would target PFAS
activities on research instead of prohibiting land application. It would
presumably enhance the use of a scientifically sound risk assessment model.
This would govern any new biosolids treatment standards that the USEPA is
developing. The standards are expected to be published by early 2025. In short,
OC San should not anticipate any change in federal biosolids mandates in the
coming months.
With regard to liability concerns, OC San’s advocacy for an exemption from
CERCLA impacts continues to enjoy strong support. The Committee on
Environment and Public Works Republican leadership staff continue to assert
that any PFAS legislation which would support clean-up, treatment and
destruction technology must also include a passive receiver liability exemption.
While committee leadership Democrats remain publicly silent, Chairman Tom
Carper’s staff (D-DE) has acknowledged the passive receivers concerns are
merited and may signal that a compromise to protect the water sector is possible
following the congressional elections in November.
• Cybersecurity Mandates
The continuing cyber-attacks on the nation’s critical infrastructure continues to
draw the attention of the Department of Homeland Security and specifically the
Cybersecurity Infrastructure Security Agency (CISA). CISA issued a proposed
rule that when finalized impose strict standards for critical infrastructure,
including the wastewater sector, reporting attacks and ransomware incidences.
Failure to comply with the mandate to report within 72 hours of an attack and
24 hours of a ransomware would expose operators to penalties. In addition to
the reporting mandate, the rule suggests that CISA would hold primacy over the
management of such incidents, but in coordination with USEPA. The rule is
currently open for public comment.
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Importance of Rule to OC San
On the surface, the proposed rule appears to add a new layer of federal
mandates on the wastewater sector since it is defined as critical infrastructure.
However, in a bureaucratic misstep, the proposed rule failed to acknowledge
that Congress explicitly exempted public agencies from enforcement for failure
to report under the Cyber Incident Reporting for Critical Infrastructure Act.
Because this is a statutory exemption, CISA is unable to enforce against an
agency absent a congressional amendment to the Act. For OC San, this means
that if it fails to meet the deadlines for reporting to CISA, there would not be
exposure to penalties. However, given the growing threats from such threats, OC
San voluntary compliance with the rule when finalized would be appropriate.
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Federal Legislative Report - June 2024
Steering Committee Bills 17 Bills
US HR 8467
Title: Farm, Food, and National Security Act of 2024
Current Status: Introduced
Introduction Date: May 21, 2024
Last Action Date: Referred to the House Committee on Agriculture.. May 21, 2024
Summary: H.R 8467 would establish grant funding to support research into the agriculture
impacts of PFAS and microplastics, with the purpose to better understand the role and
influence land-applied biosolids and wastewater treatment processes play. Eligible activities
include analyzing crop uptake of PFAS and techniques, such as wastewater treatment and
composting, to filter out or biodegrade such substances from biosolids intended to be used
for agriculture purposes. H.R. 8467 does not establish mandates for these activities.
Location: United States
US HR 8032 High Priority Monitor
Title: Low-Income Household Water Assistance Program Establishment Act
Current Status: Introduced
Introduction Date: April 16, 2024
Last Action Date: Referred to the Subcommittee on Environment, Manufacturing, and Critical
Materials.. April 19, 2024
Summary: H.R. 8032 is the companion bill to S. 3830 that would create a permanent low
income ratepayer assistance for water and wastewater services.
Location: United States
US HR 7944 Monitor
Title: Water Systems PFAS Liability Protection Act
Current Status: Introduced
Introduction Date: April 11, 2024
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Last Action Date: Referred to the Subcommittee on Environment, Manufacturing, and Critical
Materials.. April 12, 2024
Summary: H.R. 7944 is a companion bill to S. 1430 sponsored by Senator Cynthia Lummis
(R-WY). H.R. 7944 would protect water and wastewater agencies and related contractors
from liability under CERCLA unless the threat stemmed from gross negligence.
Location: United States
US HR 2964 High Priority Monitor
Title: WIPPES Act
Current Status: Introduced
Introduction Date: April 27, 2023
Last Action Date: Placed on the Union Calendar, Calendar No. 371.. April 05, 2024
Summary: Directs the Federal Trade Commission, in consultation with the Environmental
Protection Agency, Commissioner of Food and Drugs, and the Consumer Product Safety
Commission (as appropriate depending on the type of covered product involved) to issue “Do
Not Flush” labeling requirements for nonflushable wipes, including baby wipes, household
wipes, disinfecting wipes and personal care wipes. The requirements mirror California's
labeling law and has the support from the wipes industry, national clean water sector, civil
engineers, and environment advocates. Companion Senate bill: S. 1350.
Location: United States
US HR 7023
Title: Creating Confidence in Clean Water Permitting Act
Current Status: Considering
Introduction Date: January 17, 2024
Last Action Date: Received in the Senate and Read twice and referred to the Committee on
Environment and Public Works.. March 22, 2024
Summary: H.R. 7023 was amended on the House floor to provide for ten year NPDES permit
terms for public agencies. The amendment offered by Rep. John Garamendi (D-CA) was
adopted without debate unanimously.
Description: Creating Confidence in Clean Water Permitting Act This bill modifies
requirements under the Clean Water Act, including requirements concerning water quality
criteria, the National Pollutant Discharge Elimination System (NPDES) program, the permit
program for discharging dredged or fill material into waters of the United States, and the
meaning of waters of the United States. It also limits the issuance of permits under the act.
First, the bill directs the Environmental Protection Agency (EPA) to develop any new or
revised water quality criteria for states through a rule. Next, the bill modifies the NPDES
program, including by providing statutory authority for provisions that shield NPDES permit
holders from liability under certain circumstances. It also provides statutory authority for
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the EPA to issue general permits under the program. The EPA must also provide written
notification two years before the expiration of a general permit. If notice is not provided by
that deadline, then di....
Location: United States
US S 3830
Title: Low-Income Household Water Assistance Program Establishment Act
Current Status: Introduced
Introduction Date: February 28, 2024
Last Action Date: Read twice and referred to the Committee on Health, Education, Labor, and
Pensions. (Sponsor introductory remarks on measure: CR S1045-1046). February 28, 2024
Location: United States
US HR 7194 High Priority Monitor
Title: PFAS Accountability Act of 2024
Current Status: Introduced
Introduction Date: February 01, 2024
Last Action Date: Referred to the Subcommittee on Environment, Manufacturing, and Critical
Materials.. February 02, 2024
Summary: H.R. 7194 would create a cause of action under the Toxics Substances Control Act
to allow a citizen or class of citizens to litigate against a manufacturer of PFAS that
improperly discharged PFAS into the environment and created a public health impact.
Companion legislation in the Senate: S. 3725. Sponsor: Rep. Madeline Dean (D-NH)
Location: United States
US HR 6805 High Priority Monitor
Title: PFAS Action Act of 2023
Current Status: Introduced
Introduction Date: December 14, 2023
Last Action Date: Referred to the Subcommittee on Water Resources and Environment..
January 02, 2024
Summary: PFAS Action Act of 2023 is a reintroduction of the 2021 legislation. It would
impose a statutory designation of PFAS as a hazardous substance under CERCLA. It would
also impose other mandates including time specific drinking water standards for PFOA and
PFOS and other members of the PFAS chemical family. It currently enjoys 21 sponsors, all
Democratic. Sponsor: Rep. Debbie Dingell D-MI
4 of 8
Location: United States
US S 2162 High Priority Monitor
Title: STREAM Act
Current Status: Introduced
Introduction Date: June 22, 2023
Last Action Date: Committee on Energy and Natural Resources Subcommittee on Water and
Power. Hearings held.. July 19, 2023
Summary: S. 2162 renews expiring provisions of the WIIN Act. It would increase funding
authorizations for surface and groundwater storage projects, water recycling, desalination,
and ecosystem restoration projects. Among the changes that would be authorized would be
priorities for water supply projects that include enhanced public benefits (fisheries, wildlife
and disadvantage communities drinking water reliability). It would also provide for enhanced
water transfers to support temporary fallowing of agriculture lands to support wildlife
habitats. (BILL PROVISIONS LIKELY TO INCORPORATED INTO LARGER WESTERN WATER
LEGISLATION) No Sponsor at the writing
Location: United States
US S 1430 High Priority
Title: Water Systems PFAS Liability Protection Act
Current Status: Introduced
Introduction Date: May 03, 2023
Last Action Date: Read twice and referred to the Committee on Environment and Public
Works.. May 03, 2023
Summary: S. 1430 would provide a limited CERCLA liability (section 107) exemption for PFAS
family of chemicals for water and wastewater agencies. S. 1430 would not exempt an agency
from liability in cases of gross negligence.
Description: Water Systems PFAS Liability Protection Act This bill exempts specified water
management entities from liability under the Comprehensive Environmental Response,
Compensation, and Liability Act of 1980 (CERCLA) for releases of certain perfluoroalkyl or
polyfluoroalkyl substances, commonly referred to as PFAS. Specifically, the entities covered
under the bill are public water systems, publicly or privately owned or operated treatment
works, municipalities with a stormwater discharge permit, political subdivisions or special
districts of a state that act as a wholesale water agency, and contractors performing the
management or disposal activities for such entities. Under the bill, the exemption only
applies if a specified entity transports, treats, disposes of, or arranges for the transport,
treatment or disposal of PFAS consistent with applicable laws and during and following the
conveyance or treatment of water under federal or state law, such as through the
management or disposal of bi....
5 of 8
Location: United States
US S 1350 High Priority Monitor
Title: WIPPES Act
Current Status: Introduced
Introduction Date: April 27, 2023
Last Action Date: Read twice and referred to the Committee on Commerce, Science, and
Transportation.. April 27, 2023
Summary: Directs the Federal Trade Commission, in consultation with the Environmental
Protection Agency, Commissioner of Food and Drugs, and the Consumer Product Safety
Commission (as appropriate depending on the type of covered product involved) to issue “Do
Not Flush” labeling requirements for nonflushable wipes, including baby wipes, household
wipes, disinfecting wipes and personal care wipes. The requirements mirror California's
labeling law and has the support from the wipes industry, national clean water sector, civil
engineers, and environment advocates. Companion House bill: H.R. 2964.
Location: United States
US HR 1729 Low Priority Monitor
Title: Water Affordability, Transparency, Equity, and Reliability Act of 2023
Current Status: Introduced
Introduction Date: March 22, 2023
Last Action Date: Referred to the Subcommittee on Commodity Markets, Digital Assets, and
Rural Development.. April 25, 2023
Summary: Sponsor: Rep. Bonnie Coleman D-NJ Co-Sponsor: Rep. Katie Porter D-CA
Description: Water Affordability, Transparency, Equity, and Reliability Act of 2023 This bill
increases funding for water infrastructure, including funding for several programs related to
controlling water pollution or protecting drinking water. Specifically, it establishes a Water
Affordability, Transparency, Equity, and Reliability Trust Fund. The fund may be used for
specified grant programs. The bill increases the corporate income tax rate to 24.5% to
provide revenues for the fund. In addition, the bill revises requirements concerning the clean
water state revolving fund (SRF) and the drinking water SRF, including by prohibiting states
from providing financial assistance using amounts from the clean water SRF for projects that
will provide substantial direct benefits to new communities other than projects for
constructing an advanced decentralized wastewater system. It also creates or reauthorizes
several grant programs related to water infrastructure, such as grants for removing lead
from dr....
Location: United States
6 of 8
US HR 2162
Title: To provide for a limitation on availability of funds for U.S. Department of Interior, US
Fish and Wildlife Service, Neurotropic Migratory Bird Conservation for fiscal year 2024.
Current Status: Introduced
Introduction Date: March 29, 2023
Last Action Date: Referred to the House Committee on Natural Resources.. March 29, 2023
Description: This bill limits FY2024 funding for the U.S. Fish and Wildlife Service's
Neotropical Migratory Bird Conservation grant program.
Location: United States
US HR 1837
Title: Investing in Our Communities Act
Current Status: Introduced
Introduction Date: March 28, 2023
Last Action Date: Referred to the House Committee on Ways and Means.. March 28, 2023
Summary: Legislation restores tax-exempt advance refunding for municipal bonds to allow
states and local governments to more efficiently invest in projects.
Description: Investing in Our Communities Act This bill reinstates the exclusion from gross
income for interest on certain bonds issued to advance the refunding of a prior bond issue.
The exclusion was repealed for bonds issued after 2017.
Location: United States
US S 938 Low Priority Monitor
Title: Water Affordability, Transparency, Equity, and Reliability Act of 2023
Current Status: Introduced
Introduction Date: March 22, 2023
Last Action Date: Read twice and referred to the Committee on Finance.. March 22, 2023
Summary: S. 938 would establish a $35 billion trust fund to support the construction of
water and wastewater treatment systems. Funding would be derived from an increase in the
corporate tax rate. The bill also imposes requirements for Department of Justice and USEPA
to carryout activities to determine whether water and wastewater operators discriminate in
the provision of services. USEPA must also investigate the impact of rates on service cut-
offs. Additional provisions would address use of assistance to promote regionalization of
systems and limitations on the use of federal assistance to support projects that address
growth. The bill enjoys 500 NGO organizational support. It has five cosponsors. Sponsor:
Sen. Bernie Sanders I-VT
Description: Water Affordability, Transparency, Equity, and Reliability Act of 2023 This bill
increases funding for water infrastructure to control water pollution or protect drinking
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water. Specifically, it establishes a Water Affordability, Transparency, Equity, and Reliability
Trust Fund. The fund may be used for specified grant programs. The bill increases the
corporate income tax rate to 24.5% to provide revenues for the fund. In addition, the bill
revises requirements concerning the clean water state revolving fund (SRF) and the drinking
water SRF, including by prohibiting states from providing financial assistance using amounts
from the clean water SRF for projects that will provide substantial direct benefits to new
communities other than projects for constructing an advanced decentralized wastewater
system. It also creates or reauthorizes several grant programs related to water
infrastructure, such as grants for removing lead from drinking water.
Location: United States
US HR 250 Medium Priority Monitor
Title: Clean Water SRF Parity Act
Current Status: Introduced
Introduction Date: January 10, 2023
Last Action Date: Referred to the Subcommittee on Water Resources and Environment..
February 01, 2023
Summary: Amends eligibility provisions for the Federal Water Pollution Control Act’s Clean
Water State Revolving Fund so that all wastewater customers have the ability to benefit
from the program’s low-interest loans. Supported by NAWCA Also introduce in 117th
Congress - No Action
Description: Clean Water SRF Parity Act This bill expands the state revolving fund
established under the Clean Water Act, including by allowing low-interest loans to be given
to privately owned treatment works to address wastewater. Currently, loans are given to
wastewater systems that are publicly owned.
Location: United States
US S 115 Monitor
Title: Clean Water Allotment Modernization Act of 2023
Current Status: Introduced
Introduction Date: January 26, 2023
Last Action Date: Read twice and referred to the Committee on Environment and Public
Works.. January 26, 2023
Summary: Provides for a set aside from Clean Water SRF appropriations to conduct Buy
America oversight compliance, establishes that each state's allotment must be at the same
level as FY 23 during FY 24-28 and additional allotments based on percent of state
population to the nation. FY 29 and beyond allotments to be determined by new formula
based upon Clean Water Needs Survey.
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Description: Clean Water Allotment Modernization Act of 2023 This bill revises the formula
the Environmental Protection Agency (EPA) uses to determine how to distribute funds from
the Clean Water State Revolving Fund (SRF) program. Under the program, the EPA allocates
funding to states for water quality infrastructure projects, such as wastewater systems and
stormwater management projects. In FY2024-FY2028, the EPA must provide an initial
allotment to each state that is equal to the amount the state received in FY2023. The EPA
must also provide an additional allotment to each state that is based on its share of the U.S.
population. In FY2029 and each subsequent fiscal year, the EPA must use an updated
allotment formula, which is based on the needs of states as identified in the most recently
available clean watersheds needs survey. Beginning in FY2024, the formula must also
provide allotments for Indian tribes and territories. In addition, the formula must provide an
allotment for EPA's oversight ....
Location: United States
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M E M O R A N D U M
To: Orange County Sanitation District
From: Townsend Public Affairs
Date: June 5, 2024
Subject: State Legislative Monthly Report
STATE LEGISLATIVE UPDATES
The month of May included numerous statutory deadlines for the State Budget and Legislature.
In early May, Governor Newsom released the May Revision of the State Budget. At the same
time, the Legislature worked through two major legislative deadlines that measures must pass in
order to advance to the second house: the Appropriations Committee’s Suspense File hearings,
and the House of Origin deadline.
On May 10, Governor Newsom released his 2024-25 State Budget May Revise, ahead of the May
14 deadline. The May Revise reflects an update to the Governor’s proposed Budget in January
2024, which reflects changes to tax returns, inflationary pressures, and federal monetary policy
that could result in additional spending cuts or the restoration of spending programs.
On May 16, the Assembly and Senate Appropriations Committees considered legislation that
originated in the first house that had a fiscal impact to the State. This process serves as a “fiscal
filter” for active bills before they are sent to the floor for final consideration. Typically, any bill with
a fiscal impact drawing on State budget resources is placed on the fiscal committee’s “Suspense
File.” The appropriations suspense process was borne out of a desire for fiscal prudence and
essentially serves as a filter for the hundreds of bills introduced each year that are deemed to
have a significant fiscal impact on the State’s finite resources.
During this process, measures may be held under submission for a number of reasons. Their
structure may be duplicative of existing budget spending proposals, bill authors may have
identified other bills within their portfolio as having a greater priority, or a bill may be deemed
politically unfeasible for several reasons. Given the budget constraints this year with an
anticipated deficit, legislators were more inclined to halt the progression of bills with big price tags.
The following week featured daily floor session proceedings as both houses raced to consider
bills to meet the House of Origin deadline on Friday, May 24. The House of Origin deadline
marked the last day for any bill introduced in the Senate or Assembly to pass their respective floor
and into the second house for consideration. Both houses considered hundreds of bills throughout
the week.
Below is an overview of pertinent state actions from the month of May.
Page 2
STATE BUDGET
May Revise Released
In his May Revise presentation, the Governor estimated a remaining $27.6 billion deficit this
year, as well as ongoing deficits of around $30 billion per year beginning in 2025. The total
deficit has fallen following the enactment of the “Early Action” budget package the Legislature and
Administration worked on to solve approximately $17 billion of the total shortfall. The Early Action
budget package included cuts to undisbursed one-time spending programs across the previous
three budgets. The revised spending proposal totals $288 billion, which is significantly smaller
than the $310.8 billion budget signed into law last year.
Throughout his presentation, the Governor attributed the shortfall to the State’s “volatile”
progressive tax structure that largely relies on the financial performance of high-income earners.
Earlier this year, during the Governor’s January Proposed Budget, the Governor attributed the
shortfall to the substantial decline in the stock market that drove down revenues in 2022 and the
unprecedented delay in critical income tax collections. Additionally, the 2023 Budget Act
experienced a budget shortfall of approximately $32 billion which became exacerbated by the
IRS’s tax filing and payment delay which generated a budget without an accurate depiction of
revenues. Once additional tax receipts for 2022 were received in late November 2023, the 2022
revenues were lower than projected when the 2023 Budget Act was adopted. Similar to the 2023-
24 budget cycle, the FY 24-25 continues the deficit trend with a total shortfall of $44.9 billion.
Budget Committees in both houses resume hearings with consideration given to the proposals
incorporated into the May Revise. The next statutory budget deadline is the Legislature’s passage
of a balanced budget by June 15. After the June 15 statutory deadline, the Governor should
approve a final 2024-25 spending plan before the new budget year begins on July 1.
While the Budget Act must pass by June 15, the State’s spending will see numerous amendments
and additional details emerge through the introduction of ‘Budget Trailer Bills” and “Budget Bill
Jr.”. These measures provide implementation language, details on core (and often contentious)
accounts, and amendments to the overall structure of the preliminary Budget Act.
Joint Legislative Budget Proposal Released
On May 29, Senate and Assembly leadership released their outline of a joint proposed budget to
counter the Governor’s May Revise proposal. As the proposal is in preliminary stages, additional
details on all items, and other actions that make up the Legislature’s Budget Plan, will be released
in upcoming public hearing agendas for the Assembly and Senate Budget Committee hearings.
Overall, the Legislature’s proposed budget solves a similar deficit and reserve spending problem.
This includes the approval of the Governor’s proposal to suspend Net Operating Loss deductions
and cap various business tax credits for three years. However, the Legislature’s Plan starts the
three-year period earlier than the Governor so that the suspension and cap will be in place for tax
years 2024, 2025, and 2026.
In addition, the Legislature proposes reconfiguring or rejecting a number of proposed cuts initially
incorporated into the Governor’s proposal that could potentially have some funding benefits for
OC San. These include:
Page 3
• Fund shifts $144.9 million General Fund from 23-24 to Greenhouse Gas Reduction Fund
for Water Recycling/ Groundwater Cleanup; cuts the remaining $29.8 million.
• Approves partial fund shift of $228.5 million General Fund to Greenhouse Gas Reduction
Fund for Drinking Water/ Wastewater Infrastructure, cuts the remaining $124 million
General Fund.
• Maintains cuts $101.6 million for Per- and polyfluoroalkyl substances (PFAS) support
(Governor’s Budget).
Additional information and technical details are anticipated to be released soon, as negotiations
continue to ramp up.
STATE LEGISLATURE
Appropriations Committees Consider the Fate of Hundreds of Bills
On May 16, the Assembly and Senate Appropriations Committees considered legislation that
originated in the first house that has a fiscal impact. This process serves as a “fiscal filter” for
active bills before they are sent to the floor for final consideration. Typically, any bill with a fiscal
impact drawing on state budget resources is placed on the fiscal committee’s “Suspense File.”
Suspense File hearings are done at a rapid speed, with Appropriations Chairs reading through
the outcomes of hundreds of bills. Traditionally, the first suspense hearings of a legislative session
happen in May, when lawmakers and their staff have a better idea of the budget picture for that
year. Given the recent budget projections of an increasing budget deficit, lawmakers exercised
prudence in moving forward bills with big price tags.
Of the 668 bills considered during the Assembly Appropriations Committee’s Suspense File
hearing, 65 percent passed, and 35 percent were held and deemed inactive for the remainder of
the Session. Similarly, the Senate Appropriations Committee’s Suspense File Agenda featured
341 total bills – 74.5 percent of which were passed, and 25.5 percent were held and deemed
inactive. In total, there were 1,009 bills in the Suspense Files between both Committees; 689
passed to their House Floors, with 320 measures held in committee. Notably, many of the
measures passed onto the floor received substantial amendments.
Most notably to OC San, SB 903 (Skinner), the legislation banning the non-essential use of PFAS,
failed to pass this major deadline.
Page 4
Assembly and Senate Move Bills Out of the First House Prior to Deadline
Following Appropriations Suspense File Hearings in both houses, the week of May 20 – May 24
featured another major legislative hurdle for bills – the May 24 House of Origin deadline. During
this time, both houses held daily floor session proceedings as they raced to consider bills to meet
the House of Origin deadline on Friday, May 24. The House of Origin deadline marks the last day
for any bill introduced in the Senate or Assembly to pass off of the floor and into the second house
for consideration.
Looking forward, policy committees will resume hearings with a quick pace in late May through
July. Policy committees will have little over a month to hear and pass measures from the opposite
house out of their policy committee, prior to the July 3 statutory deadline, which also marks the
beginning of the Legislature’s Summer Recess.
OC San
State
Bills of Interest
BILL AUTHOR SUMMARY LATEST ACTION OC SAN
POSITION LEGISLATIVE PLAN OTHER
POSITIONS
AB 805 Arambula [D]Authorizes the State Water Resources Control Board (State Water Board)
to require a sewer service provider—for a sewer system that has the
reasonable potential to cause a violation of water quality objectives; impair
present or future beneficial uses of water; or cause pollution, nuisance, or
contamination of waters of the state—to contract with an administrator
designated or approved by the State Water Board.
Heard in the Senate
Environmental Quality
Committee on June 5
Watch Legislative and Regulatory
Policies: Special Districts -
Oppose further state
regulations that adversely
impact special district
financing, operations, and
administration.
ACC-OC - NYC
LOCC - Watch
CASA - Work With
Author
CSDA - Oppose
Unless Amended
ACWA - Not Favor
AB 1567 E. Garcia [D]Would enact the Safe Drinking Water, Wildfire Prevention, Drought
Preparation, Flood Protection, Extreme Heat Mitigation, Clean Energy, and
Workforce Development Bond Act of 2024, which, if approved by the
voters, would authorize the issuance of bonds in the amount of
$15,995,000,000 pursuant to the State General Obligation Bond Law to
finance projects for safe drinking water, wildfire prevention, drought
preparation, flood protection, extreme heat mitigation, clean energy, and
workforce development programs.
Referred to the Senate
Natural Resources and
Water Committee and
the Senate Governance
and Finance Committee
Watch Guiding Priorities: Obtain
financial assistance for OC
San projects through grants,
loans, and legislative
directed funding.
ACC-OC - NYC
LOCC - Support if
Amended
CASA - Support if
Amended
CSDA -Support if
Amended
ACWA - Support if
Amended
AB 1820 Schiavo [D]Current law requires a city or county to deem an applicant for a housing
development project to have submitted a preliminary application upon
providing specified information about the proposed project to the city or
county from which approval for the project is being sought. Current law
requires a housing development project be subject only to the ordinances,
policies, and standards adopted and in effect when the preliminary
application was submitted. This bill would authorize a development
proponent that submits a preliminary application for a housing development
project to request a preliminary fee and exaction estimate, as defined, and
would require the local agency to provide the estimate within 30 business
days of the submission of the preliminary application. For development fees
imposed by an agency other than a city or county, the bill would require the
development proponent to request the fee schedule from the agency that
imposes the fee.
Currently in the Senate
Local Government
Committee and will be
heard on June 11
Watch Legislative and Regulatory
Policies: Special Districts -
Oppose further state
regulations that adversely
impact special district
financing, operations, and
administration.
ACC-OC - NYC
LOCC - Oppose
Unless Amended
CASA - Neutral as
Amended
CSDA - Oppose
ACWA - Watch
Proposed Legislation 2024
High Priority
OC San
State
Bills of Interest
BILL AUTHOR SUMMARY LATEST ACTION OC SAN
POSITION LEGISLATIVE PLAN OTHER
POSITIONS
AB 2257 Wilson [D]The California Constitution specifies various requirements with respect to
the levying of assessments and property-related fees and charges by a
local agency, including notice, hearing, and protest procedures, depending
on the character of the assessment, fee, or charge. Current law, known as
the Proposition 218 Omnibus Implementation Act, prescribes specific
procedures and parameters for local jurisdictions to comply with these
requirements. This bill would prohibit, if a local agency complies with
specified procedures, a person or entity from bringing a judicial action or
proceeding alleging noncompliance with the constitutional provisions for
any new, increased, or extended fee or assessment, as defined, unless that
person or entity has timely submitted to the local agency a written objection
to that fee or assessment that specifies the grounds for alleging
noncompliance, as specified. This bill would provide that local agency
responses to the timely submitted written objections shall go to the weight
of the evidence supporting the agency’s compliance with the substantive
limitations on fees and assessments imposed by the constitutional
provisions.
Currently in the Senate
Local Government
Committee and the
Senate Judiciary
Committee
Watch Legislative and Regulatory
Policies: Special Districts -
Oppose further state
regulations that adversely
impact special district
financing, operations, and
administration.
ACC-OC - NYC
LOCC - Neutral
CASA - Support
CSDA - Support
ACWA - Sponsor
AB 2515 Papan [D]This bill would similarly prohibit any person from manufacturing, distributing,
selling, or offering for sale in the state any menstrual products that contain
regulated PFAS, as defined. The bill would authorize the Department of
Toxic Substances Control to adopt guidance or regulations, as specified, for
the purposes of implementing and enforcing these provisions. The bill
would require the department to issue guidance related to testing for
regulated PFAS in menstrual products and would exempt that guidance
from the Administrative Procedure Act. The bill would authorize the
department to issue a cease and desist order to a manufacturer of a
menstrual product under specified circumstances. The bill would make a
violation of these provisions punishable by civil penalties, as specified, and
would authorize the Attorney General by request of the department, a city
attorney, a county counsel, or a city prosecutor to bring an action to enforce
these provisions. The bill would create, and would require all moneys
collected from penalties to be deposited in, the T.A.M.P.O.N. Act Fund.
Currently in the Senate
Rules Committee
Support State Priorities: Monitor
state legislation as well as
State Water Resources
Control Board (SWRCB)
regulatory activity related to
PFAS.
ACC-OC - NYC
LOCC - Watch
CASA - Support
CSDA - Watch
ACWA - NYC
OC San
State
Bills of Interest
BILL AUTHOR SUMMARY LATEST ACTION OC SAN
POSITION LEGISLATIVE PLAN OTHER
POSITIONS
AB 2533 Carrillo [D]This bill would prohibit a local agency from denying a permit for an
unpermitted accessory dwelling unit or junior accessory dwelling unit that
was constructed before January 1, 2020, for certain violations, unless the
local agency makes a finding that correcting the violation is necessary to
comply with conditions that would otherwise deem a building substandard.
The bill would require a local agency to inform the public about the
provisions prohibiting denial of a permit for an unpermitted accessory
dwelling unit or junior accessory dwelling unit. The bill would require this
information to include a checklist of the conditions that deem a building
substandard and to inform homeowners that, before submitting a permit
application, the homeowner may obtain a confidential third-party code
inspection from a licensed contractor. The bill would prohibit a local agency
from requiring a homeowner to pay impact fees or connection or capacity
charges except under specified circumstances.
Currently in the Senate
Housing Committee
Watch Legislative and Regulatory
Policies: Special Districts -
Oppose further state
regulations that adversely
impact special district
financing, operations, and
administration.
ACC-OC - NYC
LOCC - Watch
CASA - Watch
CSDA - Oppose
Unless Amended
ACWA - NYC
AB 2557 Ortega [D]Existing law relating to the government of counties authorizes a county
board of supervisors to contract for certain types of special services on
behalf of the county, any county officer or department, or any district or
court in the county. Existing law requires those special services contracts to
be with persons who are specially trained, experienced, expert, and
competent to perform those services. This bill would require each person
who enters into a specified contract for special services with the board of
supervisors to submit semiannual performance reports, as prescribed,
every 180 days, to the board of supervisors and the exclusive
representative of the employee organization. The bill would require the
board or its representative to monitor semiannual performance reports to
evaluate the quality of services. The bill would require contract terms
exceeding 2 years to undergo a performance audit, as prescribed, by an
independent auditor approved by the board to determine whether the
performance standards are being met.
Currently in the Senate
Local Government
Committee and the
Senate Public
Employment and Labor
Committee
Watch Legislative and Regulatory
Policies: Labor
Relations/Human
Resources: Oppose efforts
reducing local control over
public employee disputes
and imposing regulations on
an outside agency.
ACC-OC - NYC
LOCC - Oppose
CASA - Oppose
CSDA - Oppose
ACWA - Not Favor
AB 2626 Dixon [R]This bill would extend the compliance dates for local government set forth in
the Advanced Clean Fleets Regulation by 10 years. The bill would prohibit
the state board from taking enforcement action against a local government
for violating the Advanced Clean Fleets Regulation if the alleged violation
occurs before January 1, 2025.
Dead Watch Legislative and Regulatory
Policies: Special Districts -
Oppose further state
regulations that adversely
impact special district
financing, operations, and
administration.
ACC-OC - NYC
LOCC - NYC
CASA - NYC
CSDA - Support
ACWA - NYC
OC San
State
Bills of Interest
BILL AUTHOR SUMMARY LATEST ACTION OC SAN
POSITION LEGISLATIVE PLAN OTHER
POSITIONS
AB 2761 Hart [D]This bill would enact the Reducing Toxics in Packaging Act, which would
prohibit, beginning January 1, 2026, a person from manufacturing, selling,
offering for sale, or distributing in the state plastic packaging that contains
certain chemicals, as specified. The bill would exclude from that prohibition
packaging used for certain medical, drug, and federally regulated products.
The bill would authorize the imposition of a civil penalty for a violation of
that prohibition, as specified.
Currently in the Senate
Rules Committee
Watch State Priorities: Support
legislation or regulations that
restrict the use of
microplastics and chemicals
of emerging concern in any
product that is disposed of
through the sewer system.
ACC-OC - NYC
LOCC - Watch
CASA - Watch
CSDA - Watch
ACWA - NYC
AB 2894 Gallagher [D]Spot Bill related to Indoor Residential Water Use Dead Watch Legislative and Regulatory
Policies: Special Districts -
Oppose further state
regulations that adversely
impact special district
financing, operations, and
administration.
ACC-OC - NYC
LOCC - NYC
CASA - NYC
CSDA - Watch
ACWA - NYC
AB 3073 Haney [D]Would require the State Department of Public Health, in consultation with
participating wastewater treatment facilities, local public health agencies,
and other subject matter experts, to create a pilot program to test for high-
risk substances and related treatment medications in wastewater. Under
the bill, the goal of the program would be to determine how wastewater data
can be used by state and local public health programs to address
substance abuse in California. The bill would require the department to
develop a list of target substances to be analyzed during the program that
may include cocaine, fentanyl, methamphetamine, xylazine, methadone,
buprenorphine, and naloxone. The bill would require the department, on or
before July 1, 2025, to solicit voluntary participation from local public health
agencies and wastewater treatment facilities, as specified. The bill would
require the department to work with the participating agencies and facilities
to collect samples and to arrange for those samples to be tested by
qualified laboratories. The bill would require the department, in consultation
with public health agencies and subject matter experts, to analyze test
results to determine possible public health interventions.
Dead Watch Legislative and Regulatory
Policies: Special Districts -
Oppose further state
regulations that adversely
impact special district
financing, operations, and
administration.
ACC-OC - NYC
LOCC - NYC
CASA - Support, if
amended
CSDA - Oppose
Unless Amended
ACWA - Watch
ACA 2 Alanis [R]Would establish the Water and Wildfire Resiliency Fund within the State
Treasury, and would require the Treasurer to annually transfer an amount
equal to 3 percent of all state revenues that may be appropriated as
described from the General Fund to the Water and Wildfire Resiliency
Fund. The measure would require the moneys in the fund to be
appropriated by the Legislature and would require that 50 percent of the
moneys in the fund be used for water projects, as specified, and that the
other 50 percent of the moneys in the fund be used for forest maintenance
and health projects, as specified.
Referred to the Assembly
Water, Parks, and
Wildlifre Committee and
the Assembly Natural
Resources Committee
Watch Guiding Priorities: Obtain
financial assistance for OC
San projects through grants,
loans, and legislative
directed funding.
ACC-OC - NYC
LOCC - NYC
CASA - NYC
CSDA - Watch
ACWA - NYC
OC San
State
Bills of Interest
BILL AUTHOR SUMMARY LATEST ACTION OC SAN
POSITION LEGISLATIVE PLAN OTHER
POSITIONS
SB 867 Allen [D]Would enact the Drought, Flood, and Water Resilience, Wildfire and Forest
Resilience, Coastal Resilience, Extreme Heat Mitigation, Biodiversity and
Nature-Based Climate Solutions, Climate Smart Agriculture, Park Creation
and Outdoor Access, and Clean Energy Bond Act of 2024. If approved by
the voters, would authorize the issuance of bonds in the amount of
$15,500,000,000 pursuant to the State General Obligation Bond Law to
finance projects for drought, flood, and water resilience, wildfire and forest
resilience, coastal resilience, extreme heat mitigation, biodiversity and
nature-based climate solutions, climate smart agriculture, park creation and
outdoor access, and clean energy programs.
Currently in the
Assembly Natural
Resources Committee
Watch Guiding Priorities: Obtain
financial assistance for OC
San projects through grants,
loans, and legislative
directed funding.
ACC-OC - NYC
LOCC - Support if
Amended
CASA - Support if
Amended
CSDA - Support if
Amended
ACWA - Support if
Amended
SB 903 Skinner [D]This bill would, beginning January 1, 2030, prohibit a person from
distributing, selling, or offering for sale a product that contains intentionally
added PFAS, as defined, unless the Department of Toxic Substances
Control has made a determination that the use of PFAS in the product is a
currently unavoidable use, the prohibition is preempted by federal law, or
the product is used. The bill would specify the criteria and procedures for
determining whether the use of PFAS in a product is a currently
unavoidable use, for renewing that determination, and for revoking that
determination. The bill would require the department to maintain on its
internet website a list of each determination of currently unavoidable use,
when each determination expires, and the products and uses that are
exempt from the prohibition. The bill would impose a civil penalty for a
violation of the prohibition, as specified.
Dead Support State Priorities: Monitor
state legislation as well as
State Water Resources
Control Board (SWRCB)
regulatory activity related to
PFAS.
ACC-OC - NYC
LOCC - Support
CASA - Sponsor
CSDA - Watch
ACWA - Favor
OC San
State
Bills of Interest
BILL AUTHOR SUMMARY LATEST ACTION OC SAN
POSITION LEGISLATIVE PLAN OTHER
POSITIONS
SB 937 Wiener [D]The Permit Streamlining Act, among other things, requires a public agency
that is the lead agency for a development project to approve or disapprove
that project within specified time periods. Current law extended by 18
months the period for the expiration, effectuation, or utilization of a housing
entitlement, as defined, that was issued before, and was in effect on, March
4, 2020, and that would expire before December 31, 2021, except as
specified. Current law provides that if the state or a local agency extended
the otherwise applicable time for the expiration, effectuation, or utilization of
a housing entitlement for not less than 18 months, as specified, that
housing entitlement would not be extended an additional 18 months
pursuant to these provisions. This bill would extend by 24 months the
period for the expiration, effectuation, or utilization of a housing entitlement,
entitlement for a priority residential development project, as those terms are
defined, that was issued before January 1, 2024, and that will expire before
December 31, 2025, except as specified. The bill would extent this 24-
month extension during any time that the housing entitlement is the subject
of a legal challenge. By adding to the duties of local officials with respect to
housing entitlements, this bill would impose a state-mandated local
program. The bill would include findings that changes proposed by this bill
address a matter of statewide concern rather than a municipal affair and,
therefore, apply to all cities, including charter cities.
Currently in the
Assembly Housing and
Community Development
Committee and the
Assembly Local
Government Committee
Watch Legislative and Regulatory
Policies: Special Districts -
Oppose further state
regulations that adversely
impact special district
financing, operations, and
administration.
ACC-OC - NYC
LOCC - Oppose
Unless Amended
CASA - Oppose
Unless Amended
CSDA - Oppose
Unless Amended
ACWA - Watch
SB 1034 Seyarto [R]This bill would revise the unusual circumstances under which the time limit
may be extended to include the need to search for, collect, appropriately
examine, and copy records during a state of emergency proclaimed by the
Governor when the state of emergency has affected the agency’s ability to
timely respond to requests due to decreased staffing or closure of the
agency’s facilities.
Currently in the
Assembly Appropriations
Committee
Support Legislative and Regulatory
Policies: Special Districts -
Oppose further state
regulations that adversely
impact special district
financing, operations, and
administration.
ACC-OC - NYC
LOCC - Support
CASA - Watch
CSDA - Support
ACWA - Favor
SB 1072 Padilla [D]The California Constitution sets forth various requirements for the
imposition of local taxes. Under these requirements, an assessment is
prohibited from being imposed on any parcel if it exceeds the reasonable
cost of the proportional special benefit conferred on that parcel, and a fee or
charge imposed on any parcel or person as an incident of property
ownership is prohibited from exceeding the proportional cost of the service
attributable to the parcel. Current law, known as the Proposition 218
Omnibus Implementation Act, prescribes specific procedures and
parameters for local compliance with the requirements of the California
Constitution for assessments and property-related fees. This bill would
require a local agency, if a court determines that a fee or charge for a
property-related service, as specified, violates the above-described
provisions of the California Constitution relating to fees and charges, to
credit the amount of the fee or charge attributable to the violation against
the amount of the revenues required to provide the property-related service,
unless a refund is explicitly provided for by statute.
Currently in the
Assembly Local
Government Committee
Support Legislative and Regulatory
Policies: Special Districts -
Oppose further state
regulations that adversely
impact special district
financing, operations, and
administration.
ACC-OC - NYC
LOCC - Watch
CASA - Support
CSDA - Support
ACWA - Favor
OC San
State
Bills of Interest
BILL AUTHOR SUMMARY LATEST ACTION OC SAN
POSITION LEGISLATIVE PLAN OTHER
POSITIONS
SB 1147 Portantino [D]The Sherman Food, Drug, and Cosmetic Law regulates, among other
things, the manufacture, production, processing, and packing of any food,
drug, device, or cosmetic, and is administered by the State Department of
Public Health. The law prescribes various quality and labeling standards for
bottled water and vended water, and limits the levels of certain
contaminants that may be contained in those water products. Current law
makes a violation of the law or regulation adopted pursuant to the law a
crime. Current law requires, as a condition of licensure, a water-bottling
plant, as defined, to annually prepare a water-bottling plant report, as
specified, and to make the report available to each customer, upon request.
This bill would require, upon adoption by the State Water Resources
Control Board of a primary drinking water standard for microplastics, any
water-bottling plant that produces bottled water that is sold in this state to
provide the State Department of Public Health’s Food and Drug Branch an
annual report on the levels of microplastics found in the source water used
for bottling and in the final bottled water product that is offered for sale, as
provided. The bill would require this report to be included with the annual
water-bottling plant report and, upon request, be made available to each
consumer.
Currently in the
Assembly Environmental
Safety and Toxic
Materials Committee and
the Assembly Health
Committee
Watch Legislative and Regulatory
Policies: Source Control -
Support legislation and/or
regulations that restrict the
use of microplastics and
chemicals of emerging
concern in any product that is
disposed of through the
sanitary sewer system.
ACC-OC - NYC
LOCC - NYC
CASA - Oppose
Unless Amended
CSDA - Oppose
Unless Amended
ACWA - Watch
SB 1210 Skinner [D]Existing law grants the Public Utilities Commission with regulatory authority
over public utilities, including electrical corporations, gas corporations,
sewer system corporations, and water corporations, while local publicly
owned utilities, including municipal utility districts, public utility districts, and
irrigation districts, are under the direction of their governing boards. This bill
would, for new housing construction, require the above-described utilities,
on or before January 1, 2026, to publicly post on their internet websites (1)
the schedule of fees for a service connection, capacity, or other point of
connection charge for each housing development type, including, but not
limited to, accessory dwelling unit, mixed-use, multifamily, and single-family
developments, except as specified, and (2) the estimated timeframes for
completing typical service connections needed for each housing
development type, as specified. The bill would exempt from its provisions
an independent special district that does not maintain an internet website
due to a hardship, as provided. To the extent that this bill imposes new
requirements on certain local agencies, the bill would impose a state-
mandated local program. This bill contains other related provisions and
other existing laws.
Currently in the Senate
Appropriations
Committee
Oppose Legislative and Regulatory
Policies: Special Districts -
Oppose further state
regulations that adversely
impact special district
financing, operations, and
administration.
ACC-OC - NYC
LOCC - Watch
CASA - Neutral, as
Amended
CSDA - Watch
ACWA - Watch
OC San
State
Bills of Interest
BILL AUTHOR SUMMARY LATEST ACTION OC SAN
POSITION LEGISLATIVE PLAN OTHER
POSITIONS
SB 1266 Limon [D]Current law prohibits the manufacture, sale, or distribution in commerce of
any bottle or cup that contains bisphenol A, as specified, if the bottle or cup
is designed or intended to be filled with any liquid, food, or beverage
intended primarily for consumption by children 3 years of age or younger.
The prohibition above does not apply to a product subject to a regulatory
response by the department as of the date that the department posts a
prescribed notice regarding the department’s adoption of the regulatory
response. Current law additionally requires manufacturers to use the least
toxic alternative when replacing bisphenol in containers and prohibits
manufacturers from replacing bisphenol A with chemicals known to cause
cancer or reproductive harm, as specified. This bill would, on and after
January 1, 2026, apply the above prohibitions and requirements to any
juvenile’s feeding product or juvenile’s sucking or teething product, as
defined, that contains any form of bisphenol, as defined, at a detectable
level above 0.1 parts per billion. The bill would authorize the department to
establish standards for the juvenile’s products above that are more
protective of public health, sensitive populations, or the environment than
the standards established by the bill. The bill would additionally prohibit
manufacturers from replacing any form of bisphenol with any chemical
identified by the department as a Candidate Chemical, as specified.
Currently in the
Assembly Environmental
Safety and Toxic
Materials Committee and
the Assembly Health
Committee
Watch State Priorities: Monitor
state legislation as well as
State Water Resources
Control Board (SWRCB)
regulatory activity related to
PFAS.
ACC-OC - NYC
LOCC - Watch
CASA - Watch
CSDA - NYC
ACWA - NYC
SB 1393 Niello [R]This bill would require the state board to establish the Advanced Clean
Fleets Regulation Appeals Advisory Committee by an unspecified date for
purposes of reviewing appeals of denied requests for exemptions from the
requirements of the Advanced Clean Fleets Regulation. The bill would
require the committee to include representatives of specified state
agencies, other state and local government representatives, and
representatives of private fleet owners, the electric vehicle manufacturing
industry, and electrical corporations, as provided. The bill would require the
committee to meet monthly and would require recordings of its meetings to
be made publicly available on the state board’s internet website. The bill
would require the committee to consider, and make a recommendation on,
an appeal of an exemption request denial no later than 60 days after the
appeal is made.
Dead Watch Legislative and Regulatory
Policies: Special Districts -
Oppose further state
regulations that adversely
impact special district
financing, operations, and
administration.
ACC-OC - NYC
LOCC - Support
CASA - Watch
CSDA - Support
ACWA - Favor
OC San
State
Bills of Interest
BILL AUTHOR SUMMARY LATEST ACTION OC SAN
POSITION LEGISLATIVE PLAN OTHER
POSITIONS
SB 1420 Caballero [D]Current law requires the State Air Resources Board to adopt hydrogen fuel
regulations that ensure state funding for the production and use of
hydrogen fuel contributes to the reduction of the emissions of greenhouse
gases, criteria air pollutants, and toxic air contaminants, and ensure the
production and direct use of hydrogen fuel in motor vehicles also
contributes to a reduced dependence on petroleum, as provided. This bill
would require the state board to adopt regulations requiring that no less
than 33.3 percent of the retail hydrogen produced for, or dispensed by,
fueling stations that receive state funds is made by a qualified clean
hydrogen project.
Currently in the
Assembly Utilities and
Energy Committee and
the Assembly Natural
Resources Committee
Watch Legislative and Regulatory
Policies: Public Works:
Support a comprehensive
response to the state’s
electricity and natural gas
shortages that provide a
stable energy supply,
respects the ability of
municipalities to provide
power, recognizes that
infrastructure exists that
could be employed
temporarily during periods
with minimal air quality
impact and protects
ratepayers against dramatic
rate increases and statewide
power outages.
ACC-OC - NYC
LOCC - Oppose
Unless Amended
CASA - Support
CSDA - NYC
ACWA - NYC
Legend:
ACC-OC - Association of California Cities, Orange County
LOCC - League of California Cities
NYC - Not Yet Considered
CASA - California Association of Sanitation Agencies
ACWA - Association of California Water Agencies
CSDA - California Special Districts Association
May 2, 2024
The Honorable Katie Porter
U.S. House of Representatives
Washington, D.C. 20515
Dear Representative Porter:
The Orange County Sanitation District (OC San) writes urging you to support the Water Systems
PFAS Liability Protection Act (H.R. 7944). This bipartisan legislation provides critical liability
protections for public water and wastewater agencies from liability associated with Per- and
Polyfluorinated Substances (PFAS) chemicals being designated as hazardous substances under
the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA).
On April 17, the U.S. Environmental Protection Agency issued its final rule designating PFAS
chemicals as hazardous substances under CERCLA. The final rule does not provide liability
protections for beneficial reuse of biosolids. OC San manages over 500 tons per day of
community-generated biosolids, which are highly treated, nutrient-rich, organic matter
recovered through the treatment of municipal wastewater. Without liability protection, OC
San and other public water and wastewater agencies could be unjustly entangled in PFAS clean-
up litigations at a significant cost to ratepayers in direct violation to the “polluter pays”
principle of CERCLA.
H.R. 7944 would provide CERCLA liability protections for water and wastewater utilities and
enable sustained beneficial reuse of biosolids. The legislation would protect water and
wastewater utilities from opportunistic third-party litigation that would effectively shift
significant portions of the clean-up cost from actual responsible parties to water and
wastewater ratepayers. It’s worth noting that H.R. 7944 includes an important safeguard where
liability protections would only be granted to utilities that abide by all applicable laws at the
time of conveyance or treatment of water.
Please support H.R. 7944 to ensure that the underlying “polluter pays” principle of CERCLA is
upheld and passive receivers of PFAS chemicals such as public water and wastewater agencies
can continue to provide these essential services in a cost-effective manner.
If you have any questions, please do not hesitate to contact Jennifer Cabral, OC San
Administration Manager, at (714) 593-7581 or via mail at JCabral@ocsan.gov.
Sincerely,
Chad P. Wanke
Board Chairman
May 2, 2024
The Honorable Linda Sanchez
U.S. House of Representatives
Washington, D.C. 20515
Dear Representative Sanchez:
The Orange County Sanitation District (OC San) writes urging you to support the Water Systems
PFAS Liability Protection Act (H.R. 7944). This bipartisan legislation provides critical liability
protections for public water and wastewater agencies from liability associated with Per- and
Polyfluorinated Substances (PFAS) chemicals being designated as hazardous substances under
the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA).
On April 17, the U.S. Environmental Protection Agency issued its final rule designating PFAS
chemicals as hazardous substances under CERCLA. The final rule does not provide liability
protections for beneficial reuse of biosolids. OC San manages over 500 tons per day of
community-generated biosolids, which are highly treated, nutrient-rich, organic matter
recovered through the treatment of municipal wastewater. Without liability protection, OC
San and other public water and wastewater agencies could be unjustly entangled in PFAS clean-
up litigations at a significant cost to ratepayers in direct violation to the “polluter pays”
principle of CERCLA.
H.R. 7944 would provide CERCLA liability protections for water and wastewater utilities and
enable sustained beneficial reuse of biosolids. The legislation would protect water and
wastewater utilities from opportunistic third-party litigation that would effectively shift
significant portions of the clean-up cost from actual responsible parties to water and
wastewater ratepayers. It’s worth noting that H.R. 7944 includes an important safeguard where
liability protections would only be granted to utilities that abide by all applicable laws at the
time of conveyance or treatment of water.
Please support H.R. 7944 to ensure that the underlying “polluter pays” principle of CERCLA is
upheld and passive receivers of PFAS chemicals such as public water and wastewater agencies
can continue to provide these essential services in a cost-effective manner.
If you have any questions, please do not hesitate to contact Jennifer Cabral, OC San
Administration Manager, at (714) 593-7581 or via mail at JCabral@ocsan.gov.
Sincerely,
Chad P. Wanke
Board Chairman
May 2, 2024
The Honorable Lou Correa
U.S. House of Representatives
Washington, D.C. 20515
Dear Representative Correa:
The Orange County Sanitation District (OC San) writes urging you to support the Water Systems
PFAS Liability Protection Act (H.R. 7944). This bipartisan legislation provides critical liability
protections for public water and wastewater agencies from liability associated with Per- and
Polyfluorinated Substances (PFAS) chemicals being designated as hazardous substances under
the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA).
On April 17, the U.S. Environmental Protection Agency issued its final rule designating PFAS
chemicals as hazardous substances under CERCLA. The final rule does not provide liability
protections for beneficial reuse of biosolids. OC San manages over 500 tons per day of
community-generated biosolids, which are highly treated, nutrient-rich, organic matter
recovered through the treatment of municipal wastewater. Without liability protection, OC
San and other public water and wastewater agencies could be unjustly entangled in PFAS clean-
up litigations at a significant cost to ratepayers in direct violation to the “polluter pays”
principle of CERCLA.
H.R. 7944 would provide CERCLA liability protections for water and wastewater utilities and
enable sustained beneficial reuse of biosolids. The legislation would protect water and
wastewater utilities from opportunistic third-party litigation that would effectively shift
significant portions of the clean-up cost from actual responsible parties to water and
wastewater ratepayers. It’s worth noting that H.R. 7944 includes an important safeguard where
liability protections would only be granted to utilities that abide by all applicable laws at the
time of conveyance or treatment of water.
Please support H.R. 7944 to ensure that the underlying “polluter pays” principle of CERCLA is
upheld and passive receivers of PFAS chemicals such as public water and wastewater agencies
can continue to provide these essential services in a cost-effective manner.
If you have any questions, please do not hesitate to contact Jennifer Cabral, OC San
Administration Manager, at (714) 593-7581 or via mail at JCabral@ocsan.gov.
Sincerely,
Chad P. Wanke
Board Chairman
May 2, 2024
The Honorable Michelle Steel
U.S. House of Representatives
Washington, D.C. 20515
Dear Representative Steel:
The Orange County Sanitation District (OC San) writes urging you to support the Water Systems
PFAS Liability Protection Act (H.R. 7944). This bipartisan legislation provides critical liability
protections for public water and wastewater agencies from liability associated with Per- and
Polyfluorinated Substances (PFAS) chemicals being designated as hazardous substances under
the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA).
On April 17, the U.S. Environmental Protection Agency issued its final rule designating PFAS
chemicals as hazardous substances under CERCLA. The final rule does not provide liability
protections for beneficial reuse of biosolids. OC San manages over 500 tons per day of
community-generated biosolids, which are highly treated, nutrient-rich, organic matter
recovered through the treatment of municipal wastewater. Without liability protection, OC
San and other public water and wastewater agencies could be unjustly entangled in PFAS clean-
up litigations at a significant cost to ratepayers in direct violation to the “polluter pays”
principle of CERCLA.
H.R. 7944 would provide CERCLA liability protections for water and wastewater utilities and
enable sustained beneficial reuse of biosolids. The legislation would protect water and
wastewater utilities from opportunistic third-party litigation that would effectively shift
significant portions of the clean-up cost from actual responsible parties to water and
wastewater ratepayers. It’s worth noting that H.R. 7944 includes an important safeguard where
liability protections would only be granted to utilities that abide by all applicable laws at the
time of conveyance or treatment of water.
Please support H.R. 7944 to ensure that the underlying “polluter pays” principle of CERCLA is
upheld and passive receivers of PFAS chemicals such as public water and wastewater agencies
can continue to provide these essential services in a cost-effective manner.
If you have any questions, please do not hesitate to contact Jennifer Cabral, OC San
Administration Manager, at (714) 593-7581 or via mail at JCabral@ocsan.gov.
Sincerely,
Chad P. Wanke
Board Chairman
May 2, 2024
The Honorable Young Kim
U.S. House of Representatives
Washington, D.C. 20515
Dear Representative Kim:
The Orange County Sanitation District (OC San) writes urging you to support the Water Systems
PFAS Liability Protection Act (H.R. 7944). This bipartisan legislation provides critical liability
protections for public water and wastewater agencies from liability associated with Per- and
Polyfluorinated Substances (PFAS) chemicals being designated as hazardous substances under
the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA).
On April 17, the U.S. Environmental Protection Agency issued its final rule designating PFAS
chemicals as hazardous substances under CERCLA. The final rule does not provide liability
protections for beneficial reuse of biosolids. OC San manages over 500 tons per day of
community-generated biosolids, which are highly treated, nutrient-rich, organic matter
recovered through the treatment of municipal wastewater. Without liability protection, OC
San and other public water and wastewater agencies could be unjustly entangled in PFAS clean-
up litigations at a significant cost to ratepayers in direct violation to the “polluter pays”
principle of CERCLA.
H.R. 7944 would provide CERCLA liability protections for water and wastewater utilities and
enable sustained beneficial reuse of biosolids. The legislation would protect water and
wastewater utilities from opportunistic third-party litigation that would effectively shift
significant portions of the clean-up cost from actual responsible parties to water and
wastewater ratepayers. It’s worth noting that H.R. 7944 includes an important safeguard where
liability protections would only be granted to utilities that abide by all applicable laws at the
time of conveyance or treatment of water.
Please support H.R. 7944 to ensure that the underlying “polluter pays” principle of CERCLA is
upheld and passive receivers of PFAS chemicals such as public water and wastewater agencies
can continue to provide these essential services in a cost-effective manner.
If you have any questions, please do not hesitate to contact Jennifer Cabral, OC San
Administration Manager, at (714) 593-7581 or via mail at JCabral@ocsan.gov.
Sincerely,
Chad P. Wanke
Board Chairman
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3656 Agenda Date:6/26/2024 Agenda Item No:3.
FROM:Robert Thompson, General Manager
SUBJECT:
PUBLIC AFFAIRS UPDATE FOR THE MONTH OF MAY 2024
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Public Affairs Update for the month of May 2024.
BACKGROUND
Included in this report are recent activities of interest managed by the Public Affairs Office for the
month of May 2024.
RELEVANT STANDARDS
·Maintain influential legislative advocacy and a public outreach program
·Maintain collaborative and cooperative relationships with regulators,stakeholders,and
neighboring communities
·Listen to and seriously consider community input on environmental concerns
PROBLEM
The Orange County Sanitation District (OC San)is a distinguished entity in the water/wastewater
industry.Despite our industry recognition,there may be limited awareness among our customers
regarding the pivotal role we play in protecting public health and the environment.The absence of
direct communication through a billing method may contribute to this gap in knowledge.
It is our responsibility to ensure that our ratepayers are aware of the vital services we provide.Many
customers may not realize that improper waste disposal into the sanitation system can adversely
impact our sewer lines,treatment plants,and the quality of water supplied through GWRS.By
enhancing communication channels and fostering understanding,we aim to bridge the gap and
empower our ratepayers with the knowledge needed to support and appreciate the essential work we
undertake for the well-being of our community and the environment.
Orange County Sanitation District Printed on 6/19/2024Page 1 of 4
powered by Legistar™
File #:2024-3656 Agenda Date:6/26/2024 Agenda Item No:3.
PROPOSED SOLUTION
By providing tours,community outreach,education,and general communication via OC San’s
website,social media,and direct mailings,we can share information with the community,local
agencies,and businesses on our messaging such as the What2Flush program,energy production,
water recycling,biosolids,and our source control program.This,in turn,helps improve the quality of
wastewater that is recycled or released to the ocean and the knowledge and understanding of
wastewater treatment.
RAMIFICATIONS OF NOT TAKING ACTION
Neglecting to inform the community,local agencies,and area businesses about OC San could lead
to insufficient support for our mission, hindering our ability to fulfill our responsibilities effectively.
PRIOR COMMITTEE/BOARD ACTIONS
July 2022 - Public Affairs Strategic Plan for Fiscal Years 2022-2024 approved.
ADDITIONAL INFORMATION
Activities in May:
Outreach Report
An outreach report that includes tours,website,social media posts,construction notifications,
speaking engagements, and more is attached to this Agenda Report.
Social Media
OC San messaging,announcements,and program updates were posted across OC San’s social
media platforms. Our social media handle is @OCSanDistrict.
·Facebook: 21 posts reaching 4.2k people
·X: 17 posts reaching 902 people
·Instagram: 38 posts reaching 5.9k people
·LinkedIn: 10 posts and reaching 8.8k people
Presentations and Outreach Events
This month,staff participated in 7 tours including Cal State Long Beach Nursing program,Godinez
High School,Santiago Canyon College,Samueli Academy,Association of Facility Engineers,Air &
Waste Management Association,and the general public.OC San also participated in the Children
and Family Health Fair in Fullerton with Supervisor Chaney’s Office and at the Construction Network
event.Staff spoke at El Modena High School to discuss the Beach Monitoring Program and to the
Waste Stream Management &Circularity group.In total,we reached approximately 600 people for
the month. Details can be found in the Outreach Report.
Internal Communication
In May,there were 68 posts on the employee intranet -The San Box,and five weekly emails
distributed on relevant topics for the week.
Orange County Sanitation District Printed on 6/19/2024Page 2 of 4
powered by Legistar™
File #:2024-3656 Agenda Date:6/26/2024 Agenda Item No:3.
Construction Outreach Update
Outreach efforts continue for OC San construction activities throughout the service area.Projects are
ongoing in Fountain Valley,Costa Mesa,Buena Park,Anaheim,Newport Beach,and within both of
our treatment plants.Construction has begun on the Seal Beach Pump Station.Outreach has also
commenced for the Cypress Trunk Sewer Project.Website updates,email text alerts,and direct
notifications continue to be distributed as the projects progress.Details on each project can be found
at www.ocsan.gov/construction.
OC San All Hands Meeting
On May 8,staff gathered for an in-person All Hands meeting.General Manager,Rob Thompson
highlighted organizational achievements,the budget,various strategic initiatives,upcoming efforts,
and recognized Plant No. 1’s Cal/VPP STAR certification.
OC San Headquarters Ribbon Cutting
On May 22,OC San held a Ribbon Cutting ceremony for the Headquarters Building in Fountain
Valley.The event was attended by dignitaries from across the county,those involved in making the
project happen,as well as neighboring businesses.Following the ribbon cutting a short tour of the
building was provided to highlight the features that set the building apart.ABC 7 and the Public
Cable Television Authority featured the event on their channels,and the L.A.Times also covered the
event. This article can be found in the attached outreach report.
OC San Featured in OC Register’s Online Water Insert
For the fifth consecutive year,OC San participated in the Orange County Register California Water
Supplemental Educational online insert.The piece features OC San and several other local
agencies.The article highlights who we are,what we do,the Supercritical Water Oxidation Project,
OC San’s 70th Anniversary, and the Plant No. 1 Voluntary Protection Program.
Celebrating Public Works Week
The third week of May is nationally recognized as Public Works Week.OC San celebrated
employees by providing OC San polo shirts,a direct message from the General Manager,and
acknowledgement cards from managers and supervisors.This is an opportunity to acknowledge the
various departments throughout the agency and the hard work done to provide an essential service.
OC San Connection Newsletter
The spring issue of the OC San Connection newsletter was distributed in early May.The issue
included highlights of our history,information about the 70th Anniversary Open House,construction
improvements throughout our service area,and much more.The newsletter was distributed
electronically to approximately 3,500 people and shared via our various social media platforms.
Local Legislative and Governmental Support
Whittingham Public Affairs Advisors (WPAA)continues to provide support to OC San.A monthly
report is attached to this Agenda Report.Activities to note include monitoring various City Council
agendas of each of OC San’s member agencies and highlighting issues and items of relevance to
OC San.
Orange County Sanitation District Printed on 6/19/2024Page 3 of 4
powered by Legistar™
File #:2024-3656 Agenda Date:6/26/2024 Agenda Item No:3.
Activities in June:
70th Anniversary Open House
OC San’s Community Open House occurred on Saturday,June 8.The event welcomed 1,300
people to learn about the essential service we provide and how they too can become environmental
stewards.OC San was joined by several agencies from across the county to showcase their
contributions to the community as well as various entertainment groups from local schools and
performance groups.
Headquarters Move In
The first week of June,OC San administrative staff moved into the new Headquarters building.This
move consolidated over 300 staff members into one building allowing for easier collaboration across
divisions.
CEQA
N/A
FINANCIAL CONSIDERATIONS
All items mentioned are included in OC San’s FY 2022-24 Budget.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Outreach and Media Report - May 2024
·WPAA Local Public Affairs Report - May 2024
Orange County Sanitation District Printed on 6/19/2024Page 4 of 4
powered by Legistar™
Outreach and Media
Summary
May 2024
OC San Public Affairs Off ice
Table of Contents
OUTREACH REPORT…………………………………………………………PAGE 1
FACEBOOK POSTINGS ……………………………………………...............PAGE 3
TWITTER POSTINGS …………………………………………………………PAGE 4
INSTAGRAM POSTINGS………………………………………………………PAGE 5
LINKEDIN POSTINGS………………………………………………………....PAGE 6
NEWS ARTICLES……………………………………………………………………………. PAGE 7
Outreach Report May 2024
Date Tours Attendees Tour Guide
5/1/24 Cal State Long Beach Nursing Tour 23 Cortney Light
5/2/24 Air & Waste Management Association 5 Randa Abushaban
5/6/24 Samueli Academy 16 Randa Abushaban/
Donald Herrera
5/9/24 Godinez High School 30 Giti Radvar
5/14/24 General Public Tour 10 Chris Wheatley
5/16/24 Association of Facility Engineers 11 Dickie Fernandez
5/17/24 Santiago Canyon College 8 Randa Abushaban
Date Speaking Engagements/Events Attendees Presenter
5/15/24 Waste Stream Management &
Circularity 20 Rob Thompson
5/18/24 Children and Family Health Fair 400 Enisha Matthews/
Belen Carrillo/
Rachel Orejel
5/18/24 Construction Network 50 Adam Nazaroff/
Raul Cuellar
5/3024 El Modena High School 50 Sam Choi/Yiping
Cao
Project Area Outreach Notifications # of People
Reached
Website Posts and
Text Alerts
Community Newsletter 3500
Costa Mesa Airway-Airport Loop Sewer Project –
update 183
1 website post
Cypress Cypress Trunk Sewer – project
introduction 35
Newport Beach MacArthur Sewer Project update
1 website post
Seal Beach Seal Beach Pump Station
Replacement update 75
1 website post/
1 email alert
External
Communications Distribution # of People
Reached
5 Minutes Per
Month OC San: Headquarters Ribbon Cutting 216
1
Board Member
Talking Points One 50
Website Posts 7 posts 2.1k views Website
Facebook 21 posts 4.2k reached Social Media
Twitter 17 tweets 902 reached Social Media
Instagram 38 posts 5.9k reached Social Media
LinkedIn 10 posts 8.8k reached Social Media
2
Post performance - Facebook Pages
Data from 01 May, 2024 to 31 May, 2024
Sources
Orange County Sanitation DistrictO
Orange County Sanitation
District
May 31, 16:13O 🎉 Congratulations to Jon Bradley on his promotion to Operations Manager at
OC San! We’re excited to see him bring his diverse experience and passion to
this new role.
17.95%446 429
Orange County Sanitation
District
May 29, 15:22O Only 10 days until you can dive into the world of wastewater! Join the OC San
Open House on June 8th for a fun and educational look at how we keep our
community clean. Free tours, live entertainment, free ice cream, and more!…
3.54%530 508
Orange County Sanitation
District
May 29, 01:37O The OC San General Legal Services Ad Hoc Committee is happening on June 5
at 3:30 pm. Click here to view the agenda:3.19%105 94
Orange County SanitationDistrict
May 25, 18:53O The Headquarters Ribbon cutting was a success! If you want to come check outour new building and our treatment plant, visit us at the Open House on June 8!Full details at ocsan.gov 14.19%171 148
Orange County SanitationDistrict
May 25, 17:08O Thank you!!! We are very excited about our new building and even more excitedto show it o during our open house on June 8. Thank you for being part of thisribbon cutting celebration.21.66%167 157
Orange County SanitationDistrict
May 25, 17:04O Thank you. It was great having the team there to be part of the celebration.17.45%158 149
Orange County SanitationDistrict
May 24, 16:05O Spotlight for Public Works Week! This entire week is for recognizing the amazingteam we have at OC San who keep our communities clean and healthy. Today,we want to shout out to Tom, a dedicated employee who consistently goes…8.49%119 106
Orange County SanitationDistrict
May 23, 20:02O Behind the scenes of a clean community! Meet Kim, a valuable member of ourteam at OC San. During Public Works Week, we celebrate the unseen heroeswho make our daily lives possible. Thank you, Kim, for your hard work and…16.56%178 157
Orange County SanitationDistrict
May 20, 22:01O Public Works Week is this week. It takes every single person on our team and allthe positions at OC San to fulfill our mission of protecting public health and theenvironment. We will be highlighting some of our sta on our stories this week.5.15%222 194
Orange County SanitationDistrict
May 19, 18:00O Less than a month away from the Open House! Are you ready to meet our team?Enjoy some ice cream? And maybe win a prize and take a tour of our facility?Visit ocsan.gov for more info.1.6%146 125
Orange County SanitationDistrict
May 17, 16:20O #FlashbackFriday Here is a photo of some of our fellow board members core rig
fishing!9.95%213 191
Orange County SanitationDistrict
May 16, 23:10O The OC San Steering Committee Meeting will be happening on May 22, 2024 at
12:00 p.m. Click here to view the agenda:3.17%79 63
Orange County Sanitation
District
May 16, 20:15O OC San will be hosting a Board of Directors - Special Meeting from 4:30 PM - 5:30
PM that will be followed by the regular Board of Directors Meeting at 6 PM on
May 22, 2024. Click here to view the agenda:
2.74%85 73
Orange County Sanitation
District
May 15, 16:21O FOG and wipes arent the only things that can't go down the drain. Hair can also
cause clogged pipes! Be wary of the hairy. #FatsOilsGreases
#UNflushableWipes #Hair
4.08%222 196
Orange County Sanitation
District
May 09, 16:01O So close! The anticipation is building over at OC San. We are so excited to
welcome you all into our facility 🎉🎉 #OCSanOpenHouse
#70YearsOfExcellence
3.03%162 132
Orange County Sanitation
District
May 08, 18:02O The OC San Open House is coming up on June 8! YOU DO NOT WANT TO MISSOUT ON THIS EVENT! Visit ocsan.gov for full details and to register for a tour.5.08%145 118
Orange County Sanitation
District
May 06, 22:50O Eww… gross right? This is what happens when anything other than pee, poopand paper get flushed! #What2flush #NoWipesDownPipes 6.16%940 876
Orange County Sanitation
District
May 06, 15:04O The Administration Committee Meeting is happening this Wednesday, 5/8/24 at5 p.m. Click here to view the full agenda:3.9%88 77
Orange County Sanitation
District
May 06, 14:57O The OC San General Legal Services Ad Hoc Committee Meeting is happening on5/14/24 at 1 p.m. Click here to read the full agenda:3.9%86 77
Orange County Sanitation
District
May 04, 14:02O At OC San, we have a diverse group of amazing employees. If you are interestedin working for OC San, apply today at OCSan.gov/jobs!5.11%408 372
Orange County Sanitation
District
May 02, 22:45O OC San participates in community events throughout the year. Here's a photo ofour decorated cart from one of our most recent events, the Tet Parade!!!14.96%278 254
DATE POST ENGAGEMENT RATE IMPRESSIONS REACH
3
Post performance - Twitter
Data from 01 May, 2024 to 31 May, 2024
Sources
@OCSanDistrict
@OCSanDistrict
May 31, 16:13
🎉 Congratulations to Jon Bradley on his promotion to Operations Manager at
OC San! We’re excited to see him bring his diverse experience and passion to
this new role. https://twitter.com/OCSanDistrict/status/179657562589492467…
2.96%5 169
@OCSanDistrict
May 31, 16:02
🎉 Congratulations to Jon Bradley on his promotion to Operations Manager at
OC San! We’re excited to see him bring his diverse experience and passion to
this new role. https://twitter.com/OCSanDistrict/status/179657300516368421…
0%0 0
@OCSanDistrict
May 29, 22:31
OC San is featured in the @ocregister water-focused insert! Read about our 70-
year history, the Supercritical Water Oxidation Project, and our upcoming Open
House on pages 6, 7, and 9. https://online.pubhtml5.com/ccun/qpek/#p=1 h…
5.17%3 58
@OCSanDistrict
May 29, 15:21
Only 10 days until you can dive into the world of wastewater! Join the OC SanOpen House on June 8th for a fun and educational look at how we keep ourcommunity clean. Free tours, live entertainment, free ice cream, and more!…4.05%3 74
@OCSanDistrict
May 24, 16:01
Spotlight for Public Works Week! This entire week is for recognizing the amazingteam we have at OC San who keep our communities clean and healthy. Today,we want to shout out to Tom, a dedicated employee who consistently goes…5.56%4 72
@OCSanDistrict
May 23, 21:32
The Headquarters Ribbon cutting was a success! If you want to come check outour new building and our treatment plant, visit us at the Open House on June 8!Full details at http://ocsan.gov https://twitter.com/OCSanDistrict/status/179…4.69%3 64
@OCSanDistrict
May 23, 20:00
Behind the scenes of a clean community! Meet Kim, a valuable member of ourteam at OC San. During Public Works Week, we celebrate the unseen heroeswho make our daily lives possible. Thank you, Kim, for your hard work and…2.33%2 86
@OCSanDistrict
May 20, 22:01
Public Works Week is this week. It takes every single person on our team and allthe positions at OC San to fulfill our mission of protecting public health and theenvironment. We will be highlighting some of our sta this week. https://twitte…3.9%3 77
@OCSanDistrict
May 19, 18:00
Less than a month away from the Open House! Are you ready to meet our team?Enjoy some ice cream? And maybe win a prize and take a tour of our facility?Visit http://ocsan.gov for more info. https://twitter.com/OCSanDistrict/status/…6.06%4 66
@OCSanDistrict
May 17, 16:20
#FlashbackFriday Here is a photo of some of our fellow board members core rigfishing! https://twitter.com/OCSanDistrict/status/1791504010748325936/photo/1 1.92%1 52
@OCSanDistrict
May 15, 16:21
FOG and wipes arent the only things that can't go down the drain. Hair can alsocause clogged pipes! Be wary of the hairy. #FatsOilsGreases#UNflushableWipes #Hair https://twitter.com/OCSanDistrict/status/17907795…4.17%3 72
@OCSanDistrict
May 15, 15:59
FOG and wipes aren't the only things that can't go down the drain. Hair can alsocause clogged pipes! Be wary of the hairy. #FatsOilsGreases#UNflushableWipes #Hair https://twitter.com/OCSanDistrict/status/17907740…0%0 0
@OCSanDistrict
May 09, 16:01
So close! The anticipation is building over at OC San. We are so excited to
welcome you all into our facility 🎉🎉 #OCSanOpenHouse
#70YearsOfExcellence https://twitter.com/OCSanDistrict/status/1788600296…
7.14%4 56
@OCSanDistrict
May 08, 18:01
The OC San Open House is coming up on June 8! YOU DO NOT WANT TO MISS
OUT ON THIS EVENT! Visit http://ocsan.gov for full details and to register for a
tour. https://twitter.com/OCSanDistrict/status/1788267989554417866/video/1
5.17%3 58
@OCSanDistrict
May 06, 22:50
Eww… gross right? This is what happens when anything other than pee, poop
and paper get flushed! #What2flush #NoWipesDownPipes https://twitter.com/
OCSanDistrict/status/1787615883344445511/photo/1
4.41%3 68
@OCSanDistrict
May 04, 14:02
At OC San, we have a diverse group of amazing employees. If you are interested
in working for OC San, apply today at http://OCSan.gov/jobs! https://twitter.co
m/OCSanDistrict/status/1786758185157615843/photo/1
2.33%2 86
@OCSanDistrict
May 02, 22:45
OC San participates in community events throughout the year. Here's a photo of
our decorated cart from one of our most recent events, the Lunar Festival!!! http
s://twitter.com/OCSanDistrict/status/1786165076027703381/photo/1
3.45%3 87
DATE POST ENGAGEMENT RATE ENGAGEMENTS IMPRESSIONS
4
Post performance - Instagram Business
Data from 01 May, 2024 to 31 May, 2024
Sources
ocsandistrictO
ocsandistrict
May 23, 21:27O The Headquarters Ribbon cutting was a success! If you want to come check out
our new building and our treatment plant, visit us at the Open House on June 8!
Full details at ocsan.gov
10.23%0 53 743
ocsandistrict
May 31, 16:13O 🎉 Congratulations to Jon Bradley on his promotion to Operations Manager at
OC San! We’re excited to see him bring his diverse experience and passion to
this new role.
12.1%385 39 372
ocsandistrict
May 06, 22:50O Eww… gross right? This is what happens when anything other than pee, poop
and paper get flushed! #What2flush #NoWipesDownPipes 5.5%356 17 327
ocsandistrict
May 23, 20:00O Behind the scenes of a clean community! Meet Kim, a valuable member of ourteam at OC San. During Public Works Week, we celebrate the unseen heroeswho make our daily lives possible. Thank you, Kim, for your hard work and…6.64%0 15 256
ocsandistrict
May 02, 22:45O OC San participates in community events throughout the year. Here's a photo of
our decorated cart from one of our most recent events, the Lunar Festival!!!6.5%266 15 246
ocsandistrict
May 20, 22:01O Public Works Week is this week. It takes every single person on our team and allthe positions at OC San to fulfill our mission of protecting public health and theenvironment. We will be highlighting some of our sta on our stories this week.7.22%213 14 194
ocsandistrict
May 24, 16:01O Spotlight for Public Works Week! This entire week is for recognizing the amazingteam we have at OC San who keep our communities clean and healthy. Today,we want to shout out to Tom, a dedicated employee who consistently goes…4.47%0 11 246
ocsandistrict
May 17, 16:20O #FlashbackFriday Here is a photo of some of our fellow board members core rig
fishing!6.38%203 11 188
ocsandistrict
May 04, 14:02O At OC San, we have a diverse group of amazing employees. If you are interested
in working for OC San, apply today at OCSan.gov/jobs!2.66%292 7 263
ocsandistrict
May 15, 16:20O FOG and wipes arent the only things that can't go down the drain. Hair can alsocause clogged pipes! Be wary of the hairy. #FatsOilsGreases#UNflushableWipes #Hair 3.57%183 6 168
ocsandistrict
May 09, 16:01O So close! The anticipation is building over at OC San. We are so excited towelcome you all into our facility 🎉🎉 #OCSanOpenHouse#70YearsOfExcellence 2.81%192 5 178
ocsandistrict
May 29, 15:22O Only 10 days until you can dive into the world of wastewater! Join the OC SanOpen House on June 8th for a fun and educational look at how we keep ourcommunity clean. Free tours, live entertainment, free ice cream, and more!…4.6%190 5 174
ocsandistrict
May 19, 18:00O Less than a month away from the Open House! Are you ready to meet our team?
Enjoy some ice cream? And maybe win a prize and take a tour of our facility?
Visit ocsan.gov for more info.
1.9%178 2 158
ocsandistrict
May 08, 18:02O The OC San Open House is coming up on June 8! YOU DO NOT WANT TO MISS
OUT ON THIS EVENT! Visit ocsan.gov for full details and to register for a tour.0.59%0 1 169
ocsandistrict
May 26, 02:59O Thank you to everyone for helping us celebrate this big moment for OC San Join
us for the Open House on June 8. Full details at:0%135 0 135
ocsandistrict
May 20, 21:51O (No description)0%103 0 103
ocsandistrict
May 14, 18:50O It’s about upholding our mission of protecting public health and theenvironment.0%124 0 124
ocsandistrict
May 23, 15:42O Stay tuned! Content from our Ribbon Cutting coming up!0%116 0 113
ocsandistrict
May 22, 22:40O (No description)0%94 0 88
ocsandistrict
May 14, 18:47O Infrastructure Week: OC San Edition 0%139 0 138
ocsandistrict
May 30, 16:29O (No description)0%106 0 105
ocsandistrict
May 14, 18:49O It’s all about capacity to serve the community.0%125 0 125
ocsandistrict
May 29, 02:03O Visit our new building at the OC San Open House Saturday, June 8 9AM - 12PMFull details at:0%125 0 125
ocsandistrict
May 14, 18:48O It’s all about maintenance.0%126 0 125
ocsandistrict
May 16, 03:17O (No description)0%101 0 101
ocsandistrict
May 22, 16:30O (No description)0%99 0 99
ocsandistrict
May 29, 22:29O OC San is featured in the @ocregister water-focused insert! Read about our 70-
year history, the Supercritical Water Oxidation Project, and our upcoming Open
House on pages 6, 7, and 9.
0%97 0 95
ocsandistrict
May 09, 18:32O They’re back! The cutest guests.0%197 0 197
ocsandistrict
May 14, 18:56O The turtles do.0%122 0 120
ocsandistrict
May 16, 03:07O (No description)0%113 0 112
ocsandistrict
May 14, 21:23O Award Recipients of a @californiacommunicator award for the GWRS Dedication
Event 💧0%132 0 130
ocsandistrict
May 20, 21:53O (No description)0%94 0 94
ocsandistrict
May 08, 22:17O That means all hands on deck! 🙌0%196 0 193
ocsandistrict
May 23, 21:29O OC San Headquarters Ribbon Cutting!0%113 0 113
ocsandistrict
May 18, 17:36O Continuously sharing the OC San message 💧0%153 0 153
ocsandistrict
May 21, 21:45O Did someone say wastewater panel? Were there!0%116 0 115
ocsandistrict
May 31, 16:18O (No description)0%92 0 90
ocsandistrict
May 01, 22:27O The latest and greatest! Check out the Spring 2024 newsletter:0%111 0 111
ocsandistrict
May 14, 18:48O It’s all about the angles 📐0%131 0 130
DATE POST ENGAGEMENT RATE IMPRESSIONS LIKES REACH
5
Post performance - LinkedIn Pages
Data from 01 May, 2024 to 31 May, 2024
Sources
Orange County Sanitation District
Orange County Sanitation
District
May 31, 16:13
🎉 Congratulations to Jon Bradley on his promotion to Operations Manager at
OC San! We’re excited to see him bring his diverse experience and passion to
this new role.
10.25%1,805 71 0
Orange County Sanitation
District
May 29, 22:32
OC San is featured in the Orange County Register water-focused insert! Read
about our 70-year history, the Supercritical Water Oxidation Project, and our
upcoming Open House on pages 6, 7, and 9. https://lnkd.in/gHsUSQd5
3.48%603 12 0
Orange County Sanitation
District
May 29, 15:22
Only 10 days until you can dive into the world of wastewater! Join the OC San
Open House on June 8th for a fun and educational look at how we keep our
community clean. Free tours, live entertainment, free ice cream, and more!…
5.41%610 18 0
Orange County SanitationDistrict
May 23, 21:33
The Headquarters Ribbon cutting was a success! If you want to come check outour new building and our treatment plant, visit us at the Open House on June 8!Full details at ocsan.gov 17.14%2,853 110 9
Orange County SanitationDistrict
May 20, 22:01
Public Works Week is this week. It takes every single person on our team and allthe positions at OC San to fulfill our mission of protecting public health and theenvironment. We will be highlighting some of our sta this week.2.91%2,437 16 0
Orange County SanitationDistrict
May 19, 18:00
Less than a month away from the Open House! Are you ready to meet our team?Enjoy some ice cream? And maybe win a prize and take a tour of our facility?Visit ocsan.gov for more info.2.24%447 5 0
Orange County SanitationDistrict
May 09, 16:01
So close! The anticipation is building over at OC San. We are so excited towelcome you all into our facility 🎉🎉 #OCSanOpenHouse#70YearsOfExcellence 3.2%562 8 0
Orange County SanitationDistrict
May 08, 18:01
The OC San Open House is coming up on June 8! YOU DO NOT WANT TO MISS
OUT ON THIS EVENT! Visit ocsan.gov for full details and to register for a tour.12.01%1,157 31 2
Orange County SanitationDistrict
May 04, 14:02
At OC San, we have a diverse group of amazing employees. If you are interested
in working for OC San, apply today at OCSan.gov/jobs!4.81%790 8 2
Orange County SanitationDistrict
May 02, 22:45
OC San participates in community events throughout the year. Here's a photo of
our decorated cart from one of our most recent events, the Lunar Festival!!!7.14%490 10 0
DATE POST ENGAGEMENT RATE IMPRESSIONS REACTIONS SHARES
6
Article Date Source Link
Treating Wastewater for 70 Years May-24 Ca. Water https://online.pubhtml5.com/ccun/qpek/#p=1
Navigating ocean waters 5/3/2024 UCI News
https://news.uci.edu/2024/05/03/navigating-
ocean-waters/
O.C. Sanitation District unveils $102.5-million
headquarters in Fountain Valley 5/23/2024 LA Times
https://ocsdgov.sharepoint.com/:b:/s/External
/EdFKbIXpgeZJpKfUuvspwxkBbaIst7O7_D-
tburEsgG4pg?e=8P3WIq
Headquarters Ribbon Cutting 5/24/2024 ABC 7 https://abc7.com/14880197/
Billions flow through California special districts. Who
makes big money in your city or county?5/28/2024 OC Register
https://www.ocregister.com/2024/05/26/billio
ns-flow-through-california-special-districts-who-
makes-big-money-in-your-city-or-county/
Media News Articles for May
7
Whittingham PAA, LLC
31441 Santa Margarita Parkway, Suite A181 ▪ Rancho Santa Margarita, CA 92688 (949) 280-9181 ▪ peter@whittinghampaa.com
TO: Orange County Sanitation District FROM: Whittingham Public Affairs Advisors
DATE: May 29, 2024 SUBJECT: Local Public Affairs Report
The month of May has been highlighted by management changes and other noteworthy events in Orange County. Following is a few of the more notable developments and issues of the month:
• Santa Margarita Water District announced that Robb Grantham will serve as the
agency’s next General Manager. Grantham has been the GM at Rancho California Water District since 2021; this will be his second stint at SMWD, having previously served as Assistant GM there for four years. He is scheduled to begin his tenure on June 17th.
• The Tustin City Council announced that it had reached an agreement with Aldo Schindler to serve as the City’s next City Manager. Mr. Schindler has served most recently in a similar capacity for the City of Artesia, CA, and has more than 20
years of experience with a number of cities and agencies in L.A. County.
• The Orange County Board of Supervisors conducted interviews of the three finalists to replace current Chief Executive Officer Frank Kim, who will be retiring this month. The next CEO will take the helm of the County, overseeing 16,000
employees and a $9.3 billion budget.
• The City of Orange has amended an agreement with the City of Anaheim to incorporate a new 16-inch water main line as part of the widening of Orangewood
Avenue and improvements to the Orangewood bridge over the Santa Ana River. The new line is critical to connecting businesses on the west side of the River to the remainder of the City’s water transmission system.
• After months of delay, the Army Corps of Engineers sand replenishment project
resumed in San Clemente between Linda Lane and T Street, using sand dredged from off the coast of Surfside. Roughly half of this area will be completed over the next several weeks, with the remainder of the project being completed in October.
2
• The South Coast Air Quality Management District (SCAQMD) will hear Proposed Rule 317.1 at its June 7th Governing Board meeting. PR 317.1 was spurred by the U.S.
EPA’s revocation of the region’s attainment of the 8-hour Ozone standard for 1997 and
2008. If adopted, it will establish annual penalty fees for 320 Title V permit facilities in the region, including Orange County Sanitation District’s Fountain Valley and Huntington Beach facilities, the Disneyland Resort, Hoag Hospital in Newport Beach, and Providence St. Joseph Hospital in Orange.
• The Los Angeles City Council voted 11-4 to support new sewer rates that will result in those fees doubling for most residents over the next four years. Many business groups opposed the increases, expressing concerns that landlords will be disproportionately affected. Bureau of Sanitation staff reported the increases are needed to fund the rising
cost of construction and materials, sharing that labor costs will rise 24% over the next five years because of a recent salary package for city workers backed by Mayor Karen Bass and the council. As part of our scope of work, Whittingham Public Affairs Advisors (WPAA) has
monitored the various City Council agendas of each of the District’s members and highlighted issues and items of relevance to OC San. WPAA also attended the Sustain SoCal tour of the Frank R. Bowerman County Landfill, where OC San General Manager participated in a panel on the organics waste stream, and the ribbon-cutting event for the new OC San HQ.
It is a pleasure to work with you and to represent the Orange County Sanitation District. Sincerely,
Peter Whittingham
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3671 Agenda Date:6/26/2024 Agenda Item No:4.
FROM:Robert Thompson, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR GENERAL LEGAL SERVICES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Authorize Board Chairman Chad P.Wanke,to enter into a Professional Consultant Services
Agreement with Best Best &Krieger LLP for General Legal Services,Specification No.CS-2024-
1440BD;and appoint Scott Smith as Principal General Counsel;for a five-year term beginning July 1,
2024 through June 30,2029,with one (1)optional five-year renewal,in a form approved by Special
Counsel.
BACKGROUND
In September 2023,the Steering Committee established the General Legal Services Ad Hoc
Committee to review the current general legal services contract,the policy and process surrounding
the contract, and potentially bid general counsel legal services.
The current general legal counsel,Woodruff and Smart,has been serving Orange County Sanitation
District (OC San)since 1975.An informal competitive solicitation process was conducted in 2005,
resulting in the incumbent being awarded a contract for the services,with Bradley R.Hogin named as
Principal General Counsel.In 2008,the agreement was amended to annually adjust rates by
Consumer Price Index.
RELEVANT STANDARDS
·Comply with applicable employment and labor laws
·Ensure the public’s money is wisely spent
·Maintain positive employer-employee relations
·Provide a safe and collegial workplace
PROBLEM
A solicitation for general legal counsel services has not been conducted since 2005.The Steering
Committee requested that the General Legal Services Ad Hoc Committee evaluate the need to
conduct a formal solicitation for general legal counsel services.
Orange County Sanitation District Printed on 6/19/2024Page 1 of 7
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File #:2024-3671 Agenda Date:6/26/2024 Agenda Item No:4.
PROPOSED SOLUTION
A rigorous procurement process overseen by the General Legal Services Ad Hoc Committee and the
Steering Committee recommends approval of a Professional Consultant Services Agreement with
Best Best & Krieger LLP for General Counsel and other Legal Services.
Approval of a Professional Consultant Services Agreement with Allen Matkins Leck Gamble Mallory
&Natsis LLP (Allen Matkins)for Legal Services in the areas of Environmental Law and Air Quality to
backup Best Best and Kreiger in the event of conflicts or other complications will be recommended in
a separate agenda item.
TIMING CONCERNS
The RFP process was initiated in February 2024 and completed in June 2024,resulting in two (2)
legal firms being identified for consideration by the Board of Directors to provide legal services.
RAMIFICATIONS OF NOT TAKING ACTION
Without approval of the agreement,access to legal guidance and consultation from this firm will be
delayed.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
A Request for Proposal was issued on February 8,2024,via PlanetBids.Proposals were due on
March 7,2024.OC San received nine (9)proposals which are valid for 180 calendar days from
proposal submittal date.
The following firms submitted proposals:
•Aleshire & Wynder, LLP
•Allen Matkins
•BDG Law Group
•Best Best & Krieger LLP
•Burke, Williams & Sorenson, LLP
•Hanson Bridgett LLP
•Richard D. Jones
•Rutan & Tucker, LLP
•Woodruff & Smart
Firms were able to submit proposals on the following areas of law:
•General Counsel
•Public Construction
•Environmental Law
•Air Quality
Orange County Sanitation District Printed on 6/19/2024Page 2 of 7
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File #:2024-3671 Agenda Date:6/26/2024 Agenda Item No:4.
•Utility Rate Setting
•Real Estate Matters and Related Matters
•General Contract
The table below shows the areas of law that each firm submitted a proposal on:
Area of Law Aleshir
e &
Wynder
, LLP
Allen
Matkin
s
BDG
Law
Group
Best
Best &
Krieger
LLP
Burke,
William
s &
Sorens
on, LLP
Hanson
Bridge
tt LLP
Richard
D.
Jones
Rutan
&
Tucker,
LLP
Woodr
uff &
Smart
General Counsel X X X X X X X
Public Construction X X X X X X X X
Environmental Law X X X X X X X X X
Air Quality X X X X X X X X
Utility Rate Setting X X X X X X X
Real Estate &
Related Matters
X X X X X X X X X
General Contract X X X X X X X X
All proposals were reviewed by OC San’s Purchasing Division (Purchasing)and deemed responsive.
The evaluation process then consisted of three rounds:
Round 1 -Evaluation of written proposals
Round 2 -Staff interviews on all areas of law
•Second interviews for General Counsel area of law by the Steering
Committee.
Round 3 -Offered rates and reference checks
Individual scoring was the chosen method of evaluation for this procurement on each area of law,in
each round.
Round 1 - Evaluation of Written Proposals
Prior to receipt of proposals,an evaluation team was formed consisting of Assistant General
Manager (non-scorer),Director of Finance,Director of Environmental Services,and Director of
Engineering.The team was chaired by a Purchasing representative as a non-voting member.On
March 12,2024,an evaluation kick-off meeting was held with the evaluation team to discuss the
policies and procedures of the evaluation process.
Each area of law was evaluated based on the following criteria:
CRITERION WEIGHT
1. Engagement Management 15%
2. Qualifications of Firm 35%
3. Staffing Qualifications 50%
Orange County Sanitation District Printed on 6/19/2024Page 3 of 7
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File #:2024-3671 Agenda Date:6/26/2024 Agenda Item No:4.
Members of the team performed an independent review of the proposals for each area of law.After
the individual scoring,the evaluators met as a group with the Buyer to discuss their preliminary
scores and discuss any questions and concerns they had.Detailed scoring for each criterion can be
found in attached.
Area of Law Aleshire
&
Wynder,
LLP
Allen
Matkins
BDG
Law
Group
Best
Best &
Krieger
LLP
Burke,
William
s &
Sorenso
n, LLP
Hanson
Bridgett
LLP
Richard
D. Jones
Rutan &
Tucker,
LLP
Woodru
ff &
Smart
General
Counsel
54.8%--77.7%77.1%77.0%64.0%67.6%74.5%
Public
Construction
33.8%-67.0%71.3%70.3%73.0%39.3%38.8%69.6%
Environmental
Law
33.8%78.8%62.3%70.5%70.7%67.0%37.9%40.2%69.6%
Air Quality 32.7%68.3%-66.7%59.0%72.5%37.9%37.3%27.0%
Utility Rate
Setting
33.8%--72.8%73.7%67.2%37.9%37.3%73.8%
Real Estate &
Related Matters
39.7%80.2%69.7%71.4%73.2%69.0%39.3%34.5%70.3%
General
Contract
39.5%-66.8%71.9%74.6%71.6%44.4%43.0%71.0%
The top firms in each area of law were selected to move on to Round 2 of the evaluation process:
Area of Law Aleshir
e &
Wynder
, LLP
Allen
Matkin
s
BDG
Law
Group
Best
Best &
Krieger
LLP
Burke,
William
s &
Sorens
on, LLP
Hanson
Bridge
tt LLP
Richard
D.
Jones
Rutan
&
Tucker,
LLP
Woodr
uff &
Smart
General Counsel X X X X X X
Public Construction X X X X
Environmental Law X X X X
Air Quality X X X
Utility Rate Setting X X X
Real Estate &
Related Matters
X X X
General Contract X X X X
Orange County Sanitation District Printed on 6/19/2024Page 4 of 7
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File #:2024-3671 Agenda Date:6/26/2024 Agenda Item No:4.
Round 2 - Interviews
Scoring reset for Round 2 and the evaluation team for the interviews in all areas of law remained the
same as in Round 1.The interviews were conducted on the week of May 6,2024,and each area of
law was evaluated based on the following criteria:
CRITERION WEIGHT
1. Presentation 10%
2. Engagement Management 15%
3. Qualifications of Firm 30%
4. Staffing Qualifications 45%
Area of Law Allen
Matkins
Best
Best &
Krieger
LLP
Burke,
Williams
&
Sorenso
n, LLP
Hanson
Bridgett
LLP
Richard
D. Jones
Rutan &
Tucker,
LLP
Woodru
ff &
Smart
General Counsel 84.4%75.2%74.2%61.5%71.3%68.4%
Public Construction 83.1%70.9%74.7%64.9%
Environmental Law 83.1%83.2%64.7%70.5%
Air Quality 84.6%83.1%76.6%
Utility Rate Setting 85.8%70.9%69.5%
Real Estate & Related Matters 84.1%83.6%74.3%
General Contract 81.9%74.4%74.4%71.3%
The top firms for each area of law, excluding General Counsel, were advanced to round 3 of the
evaluation process.
The top three firms for General Counsel were invited to a second interview on May 22,2024,which
comprised of a presentation and a set of questions.The evaluation team for the second interview for
General Counsel consisted of all members of the Steering Committee,General Manager (non-
scorer), and Assistant General Manager (non-scorer).
Criteria Best
Best &
Krieger
LLP
Burke,
William
s &
Sorens
on, LLP
Hanson
Bridget
t LLP
Presentation (10%)8.7%4.6%7.0%
Questions (90%)78.3%43.9%58.5%
Total (100%)87.0%48.5%65.5%
Orange County Sanitation District Printed on 6/19/2024Page 5 of 7
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File #:2024-3671 Agenda Date:6/26/2024 Agenda Item No:4.
The top firm for General Counsel was advanced to Round 3 of the evaluation process.The following
table shows all the firms that were moved to Round 3 of the evaluation process:
Area of Law Allen
Matkins
Best
Best &
Krieger
LLP
Burke,
Williams
&
Sorenso
n, LLP
Hanson
Bridgett
LLP
Richard
D. Jones
Rutan &
Tucker,
LLP
Woodru
ff &
Smart
General Counsel X
Public Construction X X
Environmental Law X X
Air Quality X X
Utility Rate Setting X X
Real Estate & Related Matters X X
General Contract X X X
Round 3 - Offered Rates and Reference Checks
Round 3 of the evaluation process was to compare the rates offered by each firm in their respective
areas of law,and to conduct reference surveys for each firm.The evaluation criteria considered the
interview scoring from round 2 and was as follows:
CRITERION WEIGHT
1. Interview 80%
2. Offered Rates 10%
3. References 10%
Area of Law Allen
Matkins
Best
Best &
Krieger
LLP
Burke,
Williams
&
Sorenso
n, LLP
Hanson
Bridgett
LLP
General Counsel 89.6%
Public Construction 86.4%78.4%
Environmental Law 80.8%86.5%
Air Quality 80.2%86.4%
Utility Rate Setting 85.8%76.6%
Real Estate & Related Matters 82.8%86.8%
General Contract 82.7%79.4%75.0%
All proposals were accompanied by a sealed rate sheet.Only the rate sheets for the firms in Round
3 were opened.
Based on these results,staff recommends approving a Professional Consultant Services Agreement
Orange County Sanitation District Printed on 6/19/2024Page 6 of 7
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File #:2024-3671 Agenda Date:6/26/2024 Agenda Item No:4.
Based on these results,staff recommends approving a Professional Consultant Services Agreement
with Best Best &Krieger LLP for General Counsel and other Legal Services in all areas of law listed
in the table above.The term of these agreements will begin July 1,2024 through June 30,2029,with
one (1) optional five-year renewal.
Approval of a Professional Consultant Services Agreement with Allen Matkins for Legal Services in
the areas of Environmental Law and Air Quality to backup Best Best &Krieger LLP in the event of
conflicts or other complications will be recommended in a separate agenda item.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance.This item has been
budgeted (Budget FY 2024-25 and 2025-26,Section 5,Page 6,Legal)and the budget is sufficient for
the recommended action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Detailed Scoring
·Professional Consultant Services Agreement
Orange County Sanitation District Printed on 6/19/2024Page 7 of 7
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Detailed Scoring
General Legal Services: CS-2024-1440BD
Round 1 – Evaluation of Written Proposals
Each area of law was evaluated based on the following criteria:
CRITERION WEIGHT
1. Engagement Management 15%
2. Qualifications of the Firm 35%
3. Staff Qualifications 50%
Scores shown in Round 1 are rounded to the nearest whole number.
General Counsel
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% - - 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 20% - - 26% 26% 26% 21% 23% 26%
Staff Qualifications 50% 28% - - 39% 39% 41% 33% 36% 39%
Total 100% 55% - - 78% 77% 77% 64% 68% 75%
Public Construction
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% - 11% 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 12% - 22% 23% 23% 26% 12% 12% 25%
Staff Qualifications 50% 15% - 34% 35% 35% 37% 17% 18% 35%
Total 100% 34% - 67% 71% 70% 73% 39% 39% 70%
Environmental Law
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% 12% 11% 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 12% 26% 21% 23% 24% 23% 12% 13% 25%
Staff Qualifications 50% 15% 41% 30% 35% 35% 34% 16% 18% 35%
Total 100% 34% 79% 62% 71% 71% 67% 38% 40% 70%
Air Quality
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% 12% 11% 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 11% 23% 0% 22% 19% 24% 12% 12% 7%
Staff Qualifications 50% 15% 33% 0% 32% 28% 38% 16% 16% 10%
Total 100% 33% 68% 11% 67% 59% 72% 38% 37% 27%
Utility Rate Setting
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% - - 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 12% - - 24% 24% 23% 12% 12% 26%
Staff Qualifications 50% 15% - - 36% 38% 34% 16% 16% 38%
Total 100% 34% - - 73% 74% 67% 38% 37% 74%
Real Estate and Related Matters
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% 12% 11% 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 14% 27% 24% 22% 24% 24% 12% 11% 24%
Staff Qualifications 50% 19% 41% 35% 36% 37% 35% 17% 15% 36%
Total 100% 40% 80% 70% 71% 73% 69% 39% 35% 70%
General Contracts
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% - 11% 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 14% - 23% 24% 25% 26% 14% 14% 25%
Staff Qualifications 50% 18% - 34% 35% 38% 36% 20% 20% 36%
Total 100% 39% - 67% 72% 75% 72% 44% 43% 71%
Round 2 – Interviews
Each area of law was evaluated based on the following criteria:
CRITERION WEIGHT
1. Presentation 10%
2. Engagement Management 15%
3. Qualifications of the Firm 30%
4. Staff Qualifications 45%
General Counsel
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% - 9.0% 7.3% 7.2% 6.2% 7.2% 7.0%
Engagement
Management 15% - 12.8% 11.4% 11.1% 8.4% 10.0% 9.5%
Qualifications of Firm 30% - 25.5% 22.0% 21.0% 18.0% 20.7% 20.0%
Staff Qualifications 45% - 37.1% 34.5% 34.9% 28.9% 33.4% 31.9%
Total 100% - 84.4% 75.2% 74.2% 61.5% 71.3% 68.4%
Public Construction
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% - 9.0% 7.3% 7.2% - - 7.0%
Engagement
Management 15% - 12.8% 11.4% 11.1% - - 9.5%
Qualifications of Firm 30% - 24.5% 23.0% 21.5% - - 21.0%
Staff Qualifications 45% - 36.8% 29.2% 34.9% - - 27.4%
Total 100% - 83.1% 70.9% 74.7% - - 64.9%
Environmental Law
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% 8.5% 9.0% 7.3% - - - 7.0%
Engagement
Management 15% 12.4% 12.8% 11.4% - - - 9.5%
Qualifications of Firm 30% 24.0% 25.0% 17.5% - - - 22.5%
Staff Qualifications 45% 38.3% 36.4% 28.5% - - - 31.5%
Total 100% 83.1% 83.2% 64.7% - - - 70.5%
Air Quality
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% 8.5% 9.0% - 7.2% - - -
Engagement
Management 15% 12.4% 12.8% - 11.1% - - -
Qualifications of Firm 30% 25.5% 24.5% - 23.0% - - -
Staff Qualifications 45% 38.2% 36.8% - 35.3% - - -
Total 100% 84.6% 83.1% - 76.6% - - -
Utility Rate Setting
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% - 9.0% 7.3% - - - 7.0%
Engagement
Management 15% - 12.8% 11.4% - - - 9.5%
Qualifications of Firm 30% - 25.0% 21.5% - - - 21.5%
Staff Qualifications 45% - 39.0% 30.7% - - - 31.5%
Total 100% - 85.8% 70.9% - - - 69.5%
Real Estate and Related Matters
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
Tu
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% 8.5% 9.0% 7.3% - - - -
Engagement
Management 15% 12.4% 12.8% 11.4% - - - -
Qualifications of Firm 30% 25.0% 25.0% 21.5% - - - -
Staff Qualifications 45% 38.2% 36.8% 34.1% - - - -
Total 100% 84.1% 83.6% 74.3% - - - -
General Contracts
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% - 9.0% 7.3% 7.2% - - 7.0%
Engagement
Management 15% - 12.8% 11.4% 11.1% - - 9.5%
Qualifications of Firm 30% - 24.5% 23.5% 22.0% - - 22.5%
Staff Qualifications 45% - 35.6% 32.2% 34.1% - - 32.3%
Total 100% - 81.9% 74.4% 74.4% - - 71.3%
General Counsel firms were then interviewed by the Steering Committee using the following
criteria:
CRITERION WEIGHT
1. Presentation 10%
2. Questions 90%
General Counsel
Criteria Weight Best Best &
Krieger LLP
Burke,
Williams &
Sorenson, LLP
Hanson
Bridgett LLP
Presentation 10% 8.7% 4.6% 7.0%
Questions 90% 78.3% 43.9% 58.5%
Total 100% 87.0% 48.5% 65.5%
Round 3 – Offered Rates and References
Each area of law was evaluated based on the following criteria:
CRITERION WEIGHT
1. Interview 80%
2. Offered Rates 10%
3. References 10%
General Counsel
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Interview 80% 69.6%
Offered Rates 10% 10.0%
References 10% 10.0%
Total 100% 89.6%
Public Construction
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Interview 80% 66.4% 59.7%
Offered Rates 10% 10.0% 8.9%
References 10% 10.0% 9.8%
Total 100% 86.4% 78.4%
Environmental Law
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Interview 80% 66.5% 66.5%
Offered Rates 10% 4.3% 10.0%
References 10% 10.0% 10.0%
Total 100% 80.8% 86.5%
Air Quality
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Interview 80% 67.7% 66.4%
Offered Rates 10% 2.5% 10.0%
References 10% 10.0% 10.0%
Total 100% 80.2% 86.4%
Utility Rate Setting
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
Wi
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Interview 80% 68.7% 56.7%
Offered Rates 10% 7.1% 10.0%
References 10% 10.0% 9.9%
Total 100% 85.8% 76.6%
Real Estate and Related Matters
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Interview 80% 67.3% 66.8%
Offered Rates 10% 5.5% 10.0%
References 10% 10.0% 10.0%
Total 100% 82.8% 86.8%
General Contracts
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
Wi
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Interview 80% 65.6% 59.5% 59.5%
Offered Rates 10% 7.1% 10.0% 5.7%
References 10% 10.0% 9.9% 9.8%
Total 100% 82.7% 79.4% 75.0%
The costs shown below were the offered rates for the lead partner in each area of law.
Area of Law
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
General Counsel $360.00
Public Construction $450.00 $500.00
Environmental Law $706.00 $450.00
Air Quality $787.00 $450.00
Utility Rate Setting $450.00 $350.00
Real Estate & Related Matters $652.00 $450.00
General Contract $450.00 $350.00 $500.00
Professional Consultant Services Agreement 1 of 11 Specification No.CS-2024-1440BD Revision 022822
PROFESSIONAL CONSULTANT SERVICES AGREEMENT General Legal Services Specification No. CS-2024-1440BD
This PROFESSIONAL CONSULTANT SERVICES AGREEMENT (hereinafter referred to as
“Agreement”) is made and entered into as of the date fully executed below, by and between Orange County Sanitation District (hereinafter referred to as “OC San”) and Best Best & Krieger LLP (hereinafter referred to as “Consultant”), and collectively referred to herein as the “Parties.” R E C I T A L S
WHEREAS, OC San desires to obtain general legal services as described in Exhibit “A” attached hereto and incorporated herein by this reference (“Services”); and WHEREAS, Consultant is qualified to provide the Services by virtue of possessing law licenses, experience, training, and expertise; and WHEREAS, OC San desires to engage Consultant to render the Services as provided herein; and
WHEREAS, OC San selected Consultant to provide the Services in accordance with OC San’s current Purchasing Ordinance; and
WHEREAS, on June 26, 2024, OC San’s Board of Directors, by minute order, authorized execution of this Agreement.
NOW, THEREFORE, in consideration of the above recitals and the mutual promises and benefits specified below, the Parties agree as follows: 1. General. 1.1 This Agreement and all exhibits hereto are made by OC San and the Consultant.
1.2 The following exhibits, in order of precedence, are incorporated by reference and made part of this Agreement. Exhibit “A” – Scope of Work Exhibit “B” – Statement of Qualifications and Rate Schedule(s)
Exhibit “C” – Determined Insurance Requirement Form Exhibit “D” – Contractor Safety Standards Exhibit “E” – Human Resources Policies 1.3 In the event of any conflict or inconsistency between the provisions of this Agreement and any of the provisions of the exhibits hereto, the provisions in the Agreement shall control and thereafter the provisions in the document highest in precedence shall be controlling. 1.4 Except as expressly provided otherwise, OC San accepts no liability for any expenses, losses, or actions incurred or undertaken by Consultant as a result of work performed
in anticipation of purchases of the Services by OC San. 1.5 Work Hours: The work required under the Agreement may include normal business
hours, evenings, and weekends. All work or meetings with OC San staff shall be
Professional Consultant Services Agreement 2 of 11 Specification No.CS-2024-1440BD Revision 022822
scheduled Monday through Friday, between the hours of 8:00 a.m. and 4:30 p.m. OC San will not pay for travel time.
1.6 Days: Shall mean calendar days, unless otherwise noted.
1.7 OC San holidays (non-working days) are as follows: New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.8 The provisions of this Agreement may be amended or waived only by an amendment executed by authorized representatives of both Parties. 1.9 The various headings in this Agreement are inserted for convenience only and shall not affect the meaning or interpretation of this Agreement or any paragraph or provision hereof. 2. Scope of Work. 2.1 Consultant shall provide the Services identified in Exhibit “A” in a competent,
professional, and satisfactory manner in accordance with generally accepted industry and professional standards, including fiduciary standards, ethical practices, and standards of care and competence for its trade/profession.
2.2 Modifications to Scope of Work. OC San shall have the right to modify the Scope of Work at any time. All modifications must be made by an amendment signed by both
Parties. 2.3 Performance. Time is of the essence in the performance of the provisions hereof. 3. Agreement Term. 3.1 The term of this Agreement shall be for five (5) years commencing on the effective date of the Notice to Proceed. 3.2 Renewals. At its sole discretion, OC San may exercise the option to renew this Agreement for up to one (1) five-year period. This Agreement may be renewed by an OC San Purchase Order. OC San shall have no obligation to renew the Agreement
nor to give a reason if it elects not to renew it. 3.3 Extensions. The term of this Agreement may be extended only by an amendment
signed by both Parties. 4. Compensation.
4.1 As compensation for the Services provided under this Agreement, OC San shall compensate Consultant for the reasonable time Consultant’s attorneys, paralegals, and applicable administrative support staff spend on OC San matters based on the applicable hourly rates in effect at the time the work is performed. The current hourly rates for Consultant’s attorneys, paralegals, and applicable administrative support staff are listed on the Rate Schedule(s) attached hereto as Exhibit “B”.
4.2 Adjustment. Consultant may adjust the hourly rates once every 12-month period during the term of the Agreement. Such adjustments shall not exceed the percentage increase in the Consumer Price Index for the Los Angeles-Orange County Metropolitan area.
Professional Consultant Services Agreement 3 of 11 Specification No.CS-2024-1440BD Revision 022822
4.3 Costs and Disbursements. OC San shall compensate Consultant for costs and
disbursements Consultant incurs and pays on OC San’s behalf, including filing fees, computerized legal research, facsimiles, long distance telephone calls, photocopying, shipping, etc. Such costs and disbursements shall be itemized in Consultant’s
invoices and shall be compensated at cost. 5. Payments and Invoicing. 5.1 OC San shall pay itemized invoices submitted monthly for work completed in accordance with Exhibit “A” and consistent with Exhibit “B” thirty (30) days from receipt of the invoice and after approval by OC San’s Project Manager or designee. OC San shall be the determining party, in its sole discretion, as to whether the Services have been satisfactorily completed. 5.2 Consultant shall submit its invoices to OC San Accounts Payable by electronic mail to APStaff@OCSan.gov. In the subject line include “INVOICE” and the Purchase Order Number. 6. Key Personnel. Personnel, as provided in Exhibit “B,” are considered “key” to the work
under this Agreement and will be available for the term of the Agreement. The “key” personnel includes Scott Smith who will serve as Principal General Counsel to the OC San Board of Directors. No person designated as key under this Agreement shall be removed
or replaced without prior written consent of OC San. If OC San asks Consultant to remove a person designated as key under this Agreement, Consultant agrees to do so immediately regardless of the reason, or the lack of reason, for OC San’s request. Consultant shall
assign only competent personnel to perform Services under this Agreement. 7. Ownership of Documents. All reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subconsultants, and agents in the performance of this Agreement shall be the property of OC San and shall be promptly delivered to OC San upon request of OC San’s Project Manager or designee or upon the termination of this Agreement and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by OC San of its full rights of ownership of the documents and materials hereunder. Any use of such completed documents for other projects and/or use of incomplete documents without specific written authorization by the Consultant will be at OC San’s sole risk and without liability to
Consultant. Consultant shall ensure that all its contracts with its subconsultants/subcontractors provide for assignment to OC San of any documents or materials prepared by them.
8. Ownership of Intellectual Property. 8.1 Consultant agrees that all reports, memoranda, investigations, training materials, and all other information and items made during the course of this Agreement and arising from the Services (hereinafter referred to as “New Developments”) shall be and are assigned to OC San as its sole and exclusive property. 8.2 Consultant agrees to promptly disclose to OC San all such New Developments. Upon OC San’s request, Consultant agrees to assist OC San, at OC San’s expense, to obtain patents or copyrights for such New Developments, including the disclosure of all pertinent information and data with respect thereto, the execution of all applications, specifications, assignments, and all other instruments and papers which OC San shall deem necessary to apply for and to assign or convey to OC San, its successors and
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assigns, the sole and exclusive right, title, and interest in such New Developments. Consultant agrees to obtain or has obtained written assurances from its employees
and contract personnel of their agreement to the terms hereof regarding New Developments and confidential information.
8.3 Consultant warrants that Consultant will have good title to any New Developments and the right to assign New Developments to OC San free of any proprietary rights of any other party or any other encumbrance whatever. 8.4 The originals of all computations, drawings, designs, graphics, studies, reports, manuals, photographs, videotapes, data, computer files, and other documents prepared or caused to be prepared by Consultant or its subconsultants/subcontractors in connection with the Services hereunder shall be delivered to and shall become the exclusive property of OC San. OC San may utilize such documents, at its own risk, for OC San’s applications on other projects or extensions of this project.
9. Right to Review Services, Facilities, and Records. 9.1 OC San reserves the right to review any portion of the Services performed by Consultant under this Agreement and Consultant agrees to cooperate to the fullest
extent possible in such endeavor. 9.2 Consultant shall furnish to OC San such reports, statistical data, and other information
pertaining to Consultant’s Services as shall be reasonably required by OC San to carry out its rights and responsibilities under its agreements with its bondholders or noteholders and any other agreement relating to the development of the project(s) and
in connection with the issuance of its official statements and other prospectuses with respect to the offering, sale, and issuance of its bonds and other obligations. 9.3 The right of OC San to review or approve procedures, instructions, reports, schedules, or other data that are developed by Consultant shall not relieve Consultant of any obligation set forth herein. 10. Conflict of Interest and Reporting. 10.1 Consultant shall, at all times, avoid conflicts of interest or appearance of conflicts of interest in performance of this Agreement.
10.2 Consultant affirms that, to the best of its knowledge, there exists no actual or potential conflict between Consultant’s families, business, or financial interest and the Services under this Agreement and in the event of change in either its private interests or
Services under this Agreement, it shall raise with OC San any question regarding possible conflict of interest which may arise as a result of such change. 11. Audit Rights. Consultant agrees that, during the term of this Agreement and for a period of three (3) years after its expiration or termination, OC San shall have access to and the right to examine any directly pertinent books, documents, and records of Consultant relating to the invoices submitted by Consultant pursuant to this Agreement. 12. Contractor Safety Standards and Human Resources Policies. OC San requires
Consultant, its subconsultants, and its subcontractors to follow and ensure their employees follow all Federal, State, and local regulations as well as Contractor Safety Standards while working at OC San locations. If, during the course of the Agreement, it is discovered that Contractor Safety Standards do not comply with Federal, State, or local regulations, the Consultant is required to follow the most stringent regulatory requirement at no additional
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cost to OC San. Consultant, its subconsultants, and all of their employees shall adhere to all applicable Contractor Safety Standards in Exhibit “D” and the Human Resources Policies
in Exhibit “E.” 13. Insurance. Consultant and all its subconsultants/subcontractors shall purchase and
maintain, throughout the term of this Agreement and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Exhibit “C” – Determined Insurance Requirement Form. Consultant shall not commence work under this Agreement until all required insurance is obtained in a form acceptable to OC San, nor shall Consultant allow any subconsultant/subcontractor to commence service pursuant to a subcontract until all insurance required of the subconsultant/subcontractor has been obtained. Failure to obtain and maintain the required insurance coverage shall result in termination of this Agreement. 14. Indemnification and Hold Harmless Provision. 14.1 To the fullest extent permitted by law, Consultant shall indemnify, defend (at Consultant’s sole cost and expense and with legal counsel approved by OC San, which approval shall not be unreasonably withheld), protect, and hold harmless OC San and all of OC San’s officers, directors, employees, consultants, and agents
(collectively the “Indemnified Parties”), from and against any and all claims, damages, liabilities, causes of action, suits, arbitration awards, losses, judgments, fines, penalties, costs, and expenses (including, without limitation, attorneys’ fees,
disbursements and court costs, and all other professional, expert or Consultant’s fees and costs, and OC San’s general and administrative expenses; individually, a “Claim”; collectively, “Claims”) which may arise from or are in any manner related, directly or
indirectly, to any work performed, or any operations, activities, or services provided by Consultant in carrying out its obligations under this Agreement to the extent of the negligent, recklessness, and/or willful misconduct of Consultant, its principals, officers, agents, employees, Consultant’s suppliers, Consultant, Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of them, regardless of any contributing negligence or strict liability of an Indemnified Party. Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising solely from: (A) the active negligence or willful misconduct of the Indemnified Parties; or
(B) a natural disaster or other act of God, such as an earthquake; or (C) the independent action of a third party who is neither one of the Indemnified
Parties nor the Consultant, nor its principal, officer, agent, employee, nor Consultant’s supplier, Consultant, Subconsultant, subcontractor, nor anyone employed directly or indirectly by any of them.
14.2 Exceptions (A) through (B) above shall not apply, and Consultant shall, to the fullest extent permitted by law, indemnify the Indemnified Parties, from Claims arising from more than one cause if any such cause taken alone would otherwise result in the obligation to indemnify hereunder. 14.3 Consultant’s liability for indemnification hereunder is in addition to any liability Consultant may have to OC San for a breach by Consultant of any of the provisions of this Agreement. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant’s indemnification obligation or other liability hereunder. The terms of this Agreement are contractual and the result
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of negotiation between the parties hereto. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that
ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. 15. Duty to Defend. 15.1 The duty to defend hereunder is wholly independent of and separate from the duty to indemnify and such duty to defend shall exist regardless of any ultimate liability of Consultant and shall be consistent with Civil Code section 2782.8. Such defense obligation shall arise immediately upon presentation of a Claim by any person if, without regard to the merit of the Claim, such Claim could potentially result in an obligation to indemnify one or more Indemnified Parties, and upon written notice of such Claim being provided to Consultant. Payment to Consultant by any Indemnified Party or the payment or advance of defense costs by any Indemnified Party shall not be a condition precedent to enforcing such Indemnified Party’s rights to indemnification hereunder. In the event a final judgment, arbitration, award, order, settlement, or other final resolution expressly determines that the claim did not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, to any extent, then OC San will reimburse Consultant for the reasonable
costs of defending the Indemnified Parties against such claims. 15.2 Consultant’s indemnification obligation hereunder shall survive the expiration or earlier
termination of this Agreement until such time as action against the Indemnified Parties for such matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 16. Independent Contractor. 16.1 Consistent with California Government Code section 54957(b), it is understood and agreed that Consultant is acting as an independent contractor for OC San and that Consultant will also function as an officer in the role of General Counsel. 16.2 During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as OC San’s officers, employees, or agents. OC San assumes no liability for Consultant’s action and performance nor assumes responsibility for taxes, funds, payments, or other commitments, expressed or implied, by or for Consultant.
16.3 Consultant shall not be considered an agent of OC San for any purpose whatsoever nor shall Consultant have the right to, and shall not, commit OC San to any agreement,
contract, or undertaking. Consultant shall not use OC San’s name in its promotional material or for any advertising or publicity purposes without prior expressed written consent of OC San.
16.4 Consultant shall not be entitled to any benefits accorded to those individuals listed on OC San’s payroll as regular employees including, without limitation, worker’s compensation, disability insurance, vacation, or holiday or sick pay. Consultant shall be responsible for providing, at Consultant’s expense, disability, worker’s compensation, and other insurance as well as licenses and permits usual or necessary for conducting the Services hereunder. 16.5 Consultant shall be obligated to pay any and all applicable Federal, State, and local payroll and other taxes incurred as a result of fees hereunder. Consultant hereby
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indemnifies OC San for any claims, losses, costs, fees, liabilities, damages, or penalties suffered by OC San arising out of Consultant’s breach of this provision.
16.6 Consultant shall not be eligible to join or participate in any benefit plans offered to those individuals listed on OC San’s payroll as regular employees. Consultant shall
remain ineligible for such benefits or participation in such benefit plans even if a court later decides that OC San misclassified Consultant for tax purposes. 17. Subcontracting and Assignment. Consultant shall not delegate any duties nor assign any rights under this Agreement without the prior written consent of OC San. Any such attempted delegation or assignment shall be void. 18. No Solicitation of Employees. 18.1 Consultant agrees that it shall not, during the term of this Agreement and for a period of one (1) year immediately following expiration or termination of this Agreement or any extension hereof, call on, solicit, or take away any of the employees whom Consultant became aware of as a result of Consultant’s Services to OC San. 18.2 Consultant acknowledges that OC San’s employees are critical to its business and OC
San expends significant resources to hire, employ, and train employees. Should Consultant employ or otherwise engage OC San’s employees during the term of this Agreement and for a period of one (1) year following expiration or termination of this
Agreement, Consultant shall pay OC San fifty percent (50%) of the former employee’s most recent annual salary earned at OC San to accurately reflect the reasonable value of OC San’s time and costs. This payment is in addition to any other rights and
remedies OC San may have at law. 19. Confidentiality and Non-Disclosure. 19.1 Consultant acknowledges that, in performing the Services hereunder, OC San may have to disclose to Consultant, orally and in writing, certain confidential information that OC San considers proprietary and has developed at great expense and effort. 19.2 Consultant agrees to maintain in confidence and not disclose to any person, firm, or corporation, without OC San’s prior written consent, any trade secret, confidential information, knowledge, or data relating to the products, process, or operation of OC San.
19.3 Consultant further agrees to maintain in confidence and not to disclose to any person, firm, or corporation any OC San data, information, or material developed or obtained
by Consultant during the term of this Agreement. 19.4 Consultant agrees as follows:
19.4.1 To use the confidential information only for the purposes described herein; to not reproduce the confidential information; to hold in confidence and protect the confidential information from dissemination to and use by anyone not a party to this Agreement; and to not use the confidential information to benefit itself or others. 19.4.2 To restrict access to the confidential information to its subconsultant/subcontractor or personnel of Consultant who (1) have a need to have such access and (2) have been advised of and have agreed in writing to treat such information in accordance with the terms of this Agreement.
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19.4.3 To return all confidential information in Consultant’s possession upon
termination of this Agreement or upon OC San’s request, whichever occurs first.
19.4.4 To hold in confidence information and materials, if any, developed pursuant to the Services hereunder. 19.4.5 The provisions of this section shall survive termination or expiration of this Agreement and shall continue for so long as the material remains confidential. 20. Non-Liability of OC San Officers and Employees. No officer or employee of OC San shall be personally liable to Consultant, or any successor-in-interest, in the event of any default or breach by OC San or for any amount which may become due to Consultant or to its successor, or for breach of any obligation under the terms of this Agreement. 21. Third-Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than OC San and Consultant.
22. Applicable Laws and Regulations. Consultant shall comply with all applicable Federal, State, and local laws, rules, and regulations. Consultant also agrees to indemnify and hold OC San harmless from any and all damages and liabilities assessed against OC San as a
result of Consultant’s noncompliance therewith. Any provision required by law to be included herein shall be deemed included as a part of this Agreement whether or not specifically included or referenced. 23. Licenses, Permits, Ordinances, and Regulations. Consultant represents and warrants to OC San that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to provide the Services. Any and all fees required by Federal, State, County, City, and/or municipal laws, codes, and/or tariffs that pertain to the work performed under this Agreement will be paid by Consultant. 24. Dispute Resolution. 24.1 The Parties agree that any and all disputes, claims, or controversies arising out of or relating to this Agreement, including, but not limited to, disputes as to the construction or interpretation of this Agreement or any rights or obligations hereunder, shall be
submitted to JAMS, or its successor, for mediation in Orange County, California. The Parties will cooperate with JAMS and with one another in selecting a mediator from the JAMS panel of neutrals and in scheduling the mediation proceedings. The Parties
agree that they will participate in the mediation in good faith and that they will share equally in its costs.
24.2 All offers, promises, conduct, and statements, whether oral or written, made in the course of the mediation by any of the Parties, their agents, employees, experts, and attorneys and by the mediator or any JAMS employees are confidential, privileged, and inadmissible for any purpose, including impeachment, in any arbitration or other proceeding involving the Parties, provided that evidence that is otherwise admissible or discoverable shall not be rendered inadmissible or non-discoverable as a result of its use in the mediation. 24.3 Either Party may initiate arbitration with respect to the matters submitted to mediation by filing a written demand for arbitration at any time following 45 days from the date of the mediation (the “Earliest Initiation Date.”)
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24.4 All applicable statutes of limitation and defenses based upon the passage of time shall
be tolled starting from the submission of a dispute for mediation until 15 days after the Earliest Initiation Date. The Parties will take such action, if any, required to effectuate such tolling.
24.5 Any dispute, claim, or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation, or validity thereof, including the determination of the scope or applicability of this agreement to arbitrate, and including, without limitation, federal and state statutory claims, common law claims, and those based in contract, tort, fraud, misrepresentation, or any other legal theory shall be determined by arbitration in Orange County, California. The issues in dispute shall be submitted to arbitration pursuant to Code of Civil Procedure, Part 3, Title 9, sections 1280 et seq. The arbitration shall be administered by JAMS pursuant to its Comprehensive Arbitration Rules and Procedures. Except that discovery may be conducted in connection with the arbitration proceeding pursuant to Code of Civil
Procedure section 1283.05. The Parties are not precluded from seeking provisional remedies in aid of arbitration from a court of appropriate jurisdiction.
24.6 The Parties will work together to select an agreed upon arbitrator. In the absence of agreement, each party shall select an arbitrator and those two (2) arbitrators shall select a third. The arbitrator shall decide each and every dispute in accordance with
the laws of the State of California. The arbitrator’s decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 25. Remedies. In addition to other remedies available in law or equity, if the Consultant fails to make delivery of the Services or repudiates its obligations under this Agreement, or if OC San rejects the Services or revokes acceptance of the Services, OC San may cancel the Agreement. 26. Termination. 26.1 OC San reserves the right to terminate this Agreement for its convenience, with or without cause, in whole or in part, at any time, by written notice from OC San. Upon receipt of a termination notice, Consultant shall immediately discontinue all work under this Agreement (unless the notice directs otherwise). OC San shall thereafter, within
thirty (30) days, pay Consultant for work performed (cost and fee) through the date of termination. Such notice of termination shall terminate this Agreement and release OC San from any further fee, cost, or claim hereunder by Consultant other than for
work performed through the date of termination. 26.2 OC San reserves the right to terminate this Agreement immediately upon OC San’s
determination that Consultant is not complying with the Scope of Work requirements, if the level of service is inadequate, or for any other default of this Agreement. 26.3 OC San may also immediately terminate this Agreement for default, in whole or in part, by written notice to Consultant:
• if Consultant becomes insolvent or files a petition under the Bankruptcy Act; or
• if Consultant sells its business; or
• if Consultant breaches any of the terms of this Agreement.
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26.4 All OC San’s property in the possession or control of Consultant shall be returned by Consultant to OC San on demand or at the expiration or termination of this Agreement,
whichever occurs first. 27. Attorney’s Fees. If any action at law or in equity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees, costs, and necessary disbursements in addition to any other relief to which the prevailing party may be entitled. 28. Waiver. The waiver by either party of any breach or violation of, or default under, any provision of this Agreement, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Agreement or default thereunder. Any breach by Consultant to which OC San does not object shall not operate as a waiver of OC San’s rights to seek remedies available to it for any subsequent breach. 29. Severability. If any section, subsection, or provision of this Agreement, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Agreement or instrument in the application of
such section, subsection, or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties.
30. Survival. The provisions of this Agreement dealing with payment, indemnity, and forum for enforcement shall survive expiration or early termination of this Agreement.
31. Governing Law. This Agreement shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in the County of Orange in the event any action is brought in connection with this Agreement or the performance thereof. 32. Notices. 32.1 All notices under this Agreement must be in writing. Written notice shall be delivered by personal service, by electronic telecommunication, or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Rejection or other refusal to accept or the inability to deliver because of
changed address for which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand, or request sent. All notices shall be effective when first received at the following addresses:
OC San: Rob Thompson General Manager
Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Rthompson@ocsan.gov Consultant: Scott C. Smith Partner Best Best & Krieger LLP 18101 Von Karman Avenue, Suite 1000 Irvine, CA 92612 scott.smith@bbklaw.com
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32.2 Each party shall provide the other party written notice of any change in address as
soon as practicable. 33. Authority to Execute. The persons executing this Agreement on behalf of the Parties
warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the Parties are formally bound. 34. Entire Agreement. This Agreement constitutes the entire agreement of the Parties and supersedes all prior written or oral communications and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Agreement to be signed by their duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT
Dated: _________________ By: Chad P. Wanke
Chair, Board of Directors Attest:
_______________________ Kelly A. Lore, MMC Clerk of the Board Approved as to form: _____________________
Alex Ackerman Special Counsel, Alston & Bird
BEST BEST & KRIEGER LLP
Dated: _________________ By: Scott C. Smith, Partner
EXHIBIT A Specification No. CS-2024-1440BD
EXHIBIT A SCOPE OF WORK
For General Legal Services
EXHIBIT A Page 1 of 7 Specification No. CS-2024-1440BD
EXHIBIT A SCOPE OF WORK GENERAL LEGAL SERVICES SPECIFICATION NO. CS-2024-1440BD EXECUTIVE SUMMARY/OVERVIEW The Orange County Sanitation District (OC San) operates the third largest wastewater agency west of the Mississippi River. Since 1954, we have safely collected, treated, and disposed of and/or reclaimed the wastewater generated by 2.6 million people living and working in central
and northwestern Orange County, California. Each day we treat approximately 180 million gallons of wastewater, enough water to fill Anaheim stadium over two and a quarter times. About 80 percent of the wastewater comes from homes – sinks, toilets, showers, laundry, and dishwashers. The remaining come from businesses – retail stores, restaurants, manufacturers, hotels, offices, and other industries. OC San is a special district, governed by a 25-member Board of Directors. For the Fiscal Year 2022-23, OC San’s total Operating and Capital Improvement Program budget was $476.5 million.
We employ a staff of over 600 employees in professional, administrative, technical, and trade occupations, managing the day-to-day activities of OC San, including, but not limited to, in areas of public works, contracts, environmental, air quality, real estate, and utility rates. We have a diverse workforce in various job classifications including plant operators, mechanics, electricians, engineers, scientists, accountants, construction inspectors, among many others. Our facilities include 388 miles of sewer pipes, located throughout the county, and two treatment
plants (one in Fountain Valley, CA and the other in Huntington Beach, CA) where wastewater is treated in accordance with strict state and federal standards. A future Headquarters Complex building to house OC San’s administrative support departments is slated for completion in early
2024. Our employees are on duty protecting public health and the environment by ensuring the sewer system operates efficiently 24 hours a day, seven days a week, and 365 days a year. We take pride in providing quality service to our ratepayers.
1 PURPOSE
OC San is seeking proposals (Proposals) from qualified legal firms (hereinafter referred to as “Consultant(s)”) to provide legal services on an as-needed basis. Proposals are solicited in accordance with the terms, conditions, and instructions set forth in the Request for Proposal (RFP). OC San intends to receive and evaluate Proposals from Consultants and enter into a Professional Services Agreement(s) (Agreement) for the legal services to be provided by the successful firm(s). OC San expects the Consultants providing legal services to be service-oriented, actively involved in the business of OC San, creative in finding solutions to matters, proactive in assisting OC San’s officials and staff mitigate risks and avoid legal pitfalls, and tenacious in defending against claims and lawsuits.
OC San reserves the right to award an Agreement to a single firm for all the legal services requested or multiple Agreements to various firms for general services and/or specified areas of law listed in section 6, Areas of Law and Requirements, below.
EXHIBIT A Page 2 of 7 Specification No. CS-2024-1440BD
2 BACKGROUND
OC San currently has one firm providing legal services in all areas listed in section 6,
Areas of Law and Requirements, below. Over recent years, OC San has conducted an effort to competitively solicit all current services to ensure OC San is receiving the best value and service available. OC San currently spends between $1.3 million to $1.8 million annually for legal services outlined in this RFP.
In 2023, OC San conducted a solicitation to procure and award contracts for Human Resources legal services. The service covered under those agreements are not included in this solicitation. The following are some data of interest for Consultants. OC San
• Has 49 active construction contracts valued at over $750 million
• Annually issues over 5,000 purchase orders • Has over 100 air quality permits
• Adopted 5-year rate increases in 2023 • Has a 10-year CIP budget of $3.1 billion
3 DESCRIPTION Through this RFP, OC San seeks qualified legal firms with local offices to act as OC San’s outside counsel to provide legal advice and defense on matters, including, but not limited to, general counsel, public works construction, environmental law, general contracts, utility rate setting, real estate and related matters, air quality law, and other legal advisory services on an as-needed basis.
OC San may continue to employ attorneys who leave a firm selected under this RFP to complete any matters that are pending at the time the attorney leaves the employment of the firm, and OC San may continue to work with such attorney in new matters. Firms selected under this RFP shall cooperate in this respect.
OC San may also hire attorneys outside this procurement when a legal matter requires specialized knowledge, experience, or capacity that the firms selected through this RFP do not possess. This RFP does not entitle any selected firm to obtain actual assignments from OC San. Whether or not a selected firm is given assignments depends on the nature
of the matter, the qualifications of the selected firm(s), and the needs of OC San. OC San seeks legal services from qualified legal firm(s) with expertise in the areas of law detailed in section 6, Areas of Law and Requirements, below. The services shall be provided under the direction of OC San’s Board of Directors or the General Manager, or
designee. Consultant shall be retained and compensated in accordance with the fee schedule attached to the Agreement. OC San reserves the right not to accept all terms of the fee schedule submitted by Consultant(s). Should a conflict of interest arise on an assignment, OC San may engage an alternative
firm for such assignment. OC San makes no commitment or guarantee as to the services that may be requested or billable hours to be worked by Consultant.
EXHIBIT A Page 3 of 7 Specification No. CS-2024-1440BD
4 QUALIFICATIONS
Consultant and its attorneys must possess all active licenses and registrations necessary to practice law in the State of California. Further, it is required that Consultant has the experience and abilities listed below.
• Consultants or their attorneys shall have at least 10 years’ experience providing legal services for special districts, municipalities, or other local public agencies in the areas of law specified below and for which they are submitting a Proposal, and the staff availability to meet OC San’s needs in a timely manner.
• Substantial knowledge and experience in the interpretation of state, federal, and local laws and codes as they relate to special districts and wastewater agencies
• Substantial experience in working with agencies and public boards with multi-million-dollar annual budgets
• Substantial expertise and experience in all aspects of contract law as it pertains
to the Public Contract Code and Government Code
• Substantial knowledge of the Brown Act, Political Reform Act, and Government Code section 1090
• Demonstrated ability to speak clearly, concisely, and effectively in public
• Skillful in relating easily and effectively with all members of the Board of Directors, General Manager, OC San staff, and the public
5 GENERAL REQUIREMENTS Consultant shall:
• Adhere to the highest standards of fiscal, ethical responsibility and accountability
• Provide quality service that meets OC San’s needs. This should be achieved
through the Consultant’s experienced legal team, who shall demonstrate proficiency in the applicable areas of law specified in section 6, Areas of Law and Requirements, below; efficient use of workforce; material resources; and technology to deliver the requested services
• Respond to inquiries from OC San within 24 hours of the initial contact and maintain reasonable availability to respond to requests and events of an emergent nature that expose OC San to serious potential legal liability
• Be promptly available for telephone consultation and to render written opinions on given issues related to OC San business in a timely manner
• Provide written and/or oral reports in a timely manner to the Board of Directors regarding status of any legal actions in which OC San is or may be involved.
EXHIBIT A Page 4 of 7 Specification No. CS-2024-1440BD
6 AREAS OF LAW AND REQUIREMENTS a. General Counsel
• Provide general legal advice
• Provide advice on o wastewater business and administration o consulting and training services o Board policies and procedures
o California Public Records Act
• Provide interpretation of and advice on the Public Contract Code and
Government Code as it pertains to business matters and public construction
• Provide advice and assistance with Intergovernmental agreements, partnerships, and complex contracts, including drafting, reviewing, negotiating, and related litigation
• Represent OC San in o inter-agency projects and other legal matters o administrative, litigation, and court proceedings
• Maintain knowledge base of issues facing sewer and special districts and be prepared to offer advice and legal opinions in a timely manner
• Prepare, review, consult, and approve contracts
• Review and approve legislative documents for Board of Directors’ action items
• Assess liability for Board of Directors and Elected Official issues
• Work with other assigned OC San counsel as needed
• Attend work sessions and regular Board meetings (open and closed sessions)
and special Board meetings/workshops with the Board of Directors and staff when requested
• Advise on Brown Act and Board agenda items
• Report to and receive assignments from the General Manager or designee
• Monitor and/or supervise litigation activity handled by other firms
• Review citations for violations of OC San ordinances in accordance with criminal/civil law and procedures; prepare and try infractions, misdemeanors, and ordinance violations as required and requested by the General Manager
• Represent and advise the Board of Directors as the governing body and all OC San officers in all matters of law pertaining to their offices
• Represent and appear in legal proceedings for any current or former OC San Officer and/or employee for which such officer or employee is entitled by law to representation furnished by OC San
• Investigate all claims and complaints by or against OC San and prepare civil cases and act as trial counsel as required and requested by the Board of Directors or General Manager
• Oversee and manage OC San’s legal affairs ensuring that OC San’s policies and programs and activities of OC San’s employees and agents are carried out in compliance with all applicable laws and that the best interests of OC San are otherwise protected to the fullest extent possible
• Attend, in-person or remotely, regular or special meetings of OC San and its duly appointed committees for which attendance is requested by the General Manager/Board Chair, unless excused by the General Manager/Board Chair
• Attend Board meetings and be prepared to advise the Board of Directors and
staff on matters on the agenda as well as parliamentary procedure and substantive issues that may arise
EXHIBIT A Page 5 of 7 Specification No. CS-2024-1440BD
• Attend in-person Executive Management meetings twice per month, unless excused by the General Manager
• Conduct regular office hours at the OC San designated office. Preferred office hours are half a day four times a month, or as negotiated
• Review agendas and conduct related consultation with OC San staff and members of the Board of Directors regarding the proper placement and/or description of business items on agendas
• Review, analyze, redact, and/or develop written responses to California Public Records Act requests (Government Code section 6250 et seq.)
• Other services as necessary
b. Public Construction
• Provide interpretation and advice on public works, including drafting, reviewing, negotiating, and litigating contracts in accordance with the Public Contract Code, Government Code, and other applicable codes
• Provide advice and guidance on competitive bid requirements in accordance with the Public Contract Code, Government Code, and other applicable codes
• Provide advice on labor compliance and reporting obligations
• Provide advice and direction on public works and construction, including: o liability o construction claims and litigation
o bid and contractor compliance
• Provide advice and guidance as required on various construction and
construction management delivery methods, such as CM, CM at Risk, CM Agency, Design-Build, Progressive Design Build, Design-Bid-Build, etc.
• Advise OC San’s Bord of Directors, General Manager, and designated staff on various legal and construction issues
• Demonstrate a track record for preparing documents and legal advice that will limit OC San’s exposure to litigation and change orders, and then minimizing the impact of change orders and effectively handling any potential post-construction
litigation
• Other public construction matters
c. Environmental Law
• California Environmental Quality Act (CEQA)
• National Environmental Policy Act
• Other applicable laws and regulations d. Air Quality
• Rule Interpretation
• Permitting o Case precedent consultation
Rule applicability (i.e., Supercritical Water Oxidation and Sewage Sludge Incineration Rule) o Lowest Achievable Emissions Rate/ Best Available Control Technology o CEQA, specific to permit issuance
• SCAQMD/CARB/EPA Enforcement: Title V, non-Title V, and Mobile/Portable Sources
o Notice of Violation Settlement Agreements o Supplemental Environmental Projects
EXHIBIT A Page 6 of 7 Specification No. CS-2024-1440BD
o Variances before SCAQMD Hearing Board o Order of Abatement
o Compliance Risk Analyses o Legal Guidance Memos
Auditing/self-reporting
• Other applicable laws and regulations e. Utility Rate Setting
• Taxes
• Assessments
• Fees
• Proposition 218
• Other financial advice f. Real Estate and Related Matters
• Acquisition/disposal
• Leases
• Eminent domain
• Easements
• Right of Way
• Encroachments
• Permits
• Other related agreements and negotiations g. General Contracts
• Risk transfer provisions
• Advice and counsel on contract term negotiation
• Contract form and template updates
• Other contract matters 7 DELIVERABLES a. Invoices
• Consultant shall issue detailed monthly invoices to OC San, which shall include a detailed description of services, date(s) of service, billed hours, hourly rate, attorney’s name, and details regarding any additional costs incurred. Consultant shall also include a summary page of the key areas reflecting the overall time and cost.
• Invoices shall be submitted electronically in a format that can be uploaded and sorted. b. Reports
• Consultant shall prepare and submit to OC San monthly and as requested reports concerning the outcome of Consultant’s performance of the services rendered.
• Consultant shall provide ongoing and as requested written status updates to the General Manager or designee on all litigated matters.
• Reports shall be submitted electronically in a format that can be uploaded and sorted.
EXHIBIT A Page 7 of 7 Specification No. CS-2024-1440BD
c. Meetings
• Consultant shall attend quarterly meetings with OC San’s General Manager or designee to review current status of open tasks.
• Consultant shall attend OC San’s Committee and Board meetings as requested and provide updates and/or legal advice during the meetings.
EXHIBIT B Specification No. CS-2024-1440BD
EXHIBIT B
TECHNICAL PROPOSAL AND COST PROPOSAL
For
General Legal Services
bbklaw.com
Proposal for General Legal Services
Orange County Sanitation District
March 7, 2024
Best Best & Krieger LLP
Scott C. Smith
Scott.Smith@bbklaw.com
BBK has provided Exhibit B Rate Schedule for the following Areas of Law:
General Counsel (General and Special Services)
Public Construction (General and Special Services)
Environmental Law
Air Quality
Utility Rate Setting
Real Estate and Related Matters
General Contracts (General and Special Services)
Proposed Roster
Please note that BBK will update this roster on an annual basis:
Area of Law Attorney Title
General Counsel Scott Smith Partner
General Counsel Mal Richardson Partner
General Counsel Ryan Baron Partner
General Counsel Sonia Carvalho Partner
Public Construction Rebecca Chaparro Partner
Public Construction Michael Maurer Partner
Environmental Law Andre Monette Partner
Environmental Law Alisha Winterswyk Partner
Environmental Law Ryan Baron Partner
Air Quality Wendy Wang Partner
Air Quality Ryan Baron Partner
Utility Rate Setting Lutfi Kharuf Partner
Real Estate & Related Matters Glen Price Partner
Real Estate & Related Matters Nancy Park Partner
General Contracts Scott Smith Partner
General Contracts Sonia Carvalho Partner
General Contracts Mal Richardson Partner
Cost of Living Adjustment
We are happy to discuss mutually agreed upon adjustments whenever necessary. In addition, on
July 1, 2025, and each July 1st thereafter, all hourly rates and amounts will be increased for the
change in the cost of living for the prior calendar year, as shown by the U.S. Department of Labor in
its All Urban Consumers Index set forth for the Los Angeles-Long Beach-Anaheim area.
Exhibit B Rate Schedule - Introduction
Personnel Role (or equivalent)Title Name Hourly Rate
Lead Director (equivalent of Partner) Partner On attached roster $360
Director (equivalent of Partner) Partner On attached roster $360
Principal
Shareholder
Of Counsel Of Counsel $360
Senior Counsel
Partner
Senior Associate
Mid-level Associate
Associate Associate $310
Law Clerk Law Clerk $180
Paralegal Paralegal $180
Subconsultant/Subcontractor
Administrative Support Staff
Other, if applicable Municipal Analyst $180
Other, if applicable Research Analyst $180
Other, if applicable Litigation Analyst $180
Other, if applicable PRA/ARC Team* $230
Other, if applicable
Other, if applicable
Task/Cost Rate
*Note: PRA/ARC team consists of attorneys, paralegals, law clerks and analysts.
Area of Law
General Counsel - General Services
Exhibit B
Rate Schedule
(Upload file separately from Response File)
General Legal Services
Specification No. CS-2024-1440BD
The Advanced Records Center (ARC) team handles PRA requests and processing as well
as policy drafting if needed. Policy drafting includes reviewing, assessing and updating
records-related policies to reflect current legal standards and best practices.
The following legal services are excluded from the General Counsel - General Services
pricing (these services are included in the General Counsel - Special Services pricing
sheet):
2. Labor relations and employment matters.
3. Non-routine real estate matters (e.g., deed or title work).
4. Land acquisition and disposal matters (including pre-condemnation).
5. Taxes, fees and charges matters (e.g., Prop. 218 and Mitigation Fee Act).
6. Public construction disputes.
7. Non-routine contract negotiation matters (including "off-template" non-BBK agreements).
8. Non-routine land use and development matters (including development agreements).
9. Environmental matters (e.g., CEQA, NEPA, endangered species).
10. Toxic substances matters.
12. Water quality (stormwater, NPDES).
13. Water law matters.
17. Other matter mutually agreed upon between BBK and the District.
15. Tax and ERISA related matters, employee and retirement benefits.
General Counsel - General Services
Area of Law
1. Litigation, claims and substantial exposure to litigation as defined in the Brown Act,
including formal administrative or other adjudicatory hearing matters.
14. Public utility matters (e.g., electric, natural gas, telecommunications, water, rail or transit
that involve state or federal regulatory issues).
11. Renewable energy and energy efficiency project contracts and power purchase
agreements.
16. Intergovernmental Relations and Advocacy efforts (e.g. legislative and regulatory
representation) at the federal and state level.
Personnel Role (or equivalent)Title Name Hourly Rate
Lead Director (equivalent of Partner) Partner On attached roster $450
Director (equivalent of Partner) Partner On attached roster $450
Principal
Shareholder
Of Counsel Of Counsel $450
Senior Counsel
Partner
Senior Associate
Mid-level Associate
Associate Associate $350
Law Clerk Law Clerk $180
Paralegal Paralegal $180
Subconsultant/Subcontractor
Administrative Support Staff
Other, if applicable Municipal Analyst $180
Other, if applicable Research Analyst $180
Other, if applicable Litigation Analyst $180
Other, if applicable
Other, if applicable
Other, if applicable
Task/Cost Rate
General Counsel - Special Services
Exhibit B
Rate Schedule
(Upload file separately from Response File)
General Legal Services
Specification No. CS-2024-1440BD
Area of Law
pricing:
2. Labor relations and employment matters.
3. Non-routine real estate matters (e.g., deed or title work).
4. Land acquisition and disposal matters (including pre-condemnation).
5. Taxes, fees and charges matters (e.g., Prop. 218 and Mitigation Fee Act).
6. Public construction disputes.
7. Non-routine contract negotiation matters (including "off-template" non-BBK agreements).
8. Non-routine land use and development matters (including development agreements).
9. Environmental matters (e.g., CEQA, NEPA, endangered species).
10. Toxic substances matters.
12. Water quality (stormwater, NPDES).
13. Water law matters.
17. Other matter mutually agreed upon between BBK and the District.
15. Tax and ERISA related matters, employee and retirement benefits.
General Counsel - Special Services
Area of Law
1. Litigation, claims and substantial exposure to litigation as defined in the Brown Act,
including formal administrative or other adjudicatory hearing matters.
14. Public utility matters (e.g., electric, natural gas, telecommunications, water, rail or transit
that involve state or federal regulatory issues).
The following legal services are included in General Counsel - Special Services
11. Renewable energy and energy efficiency project contracts and power purchase
agreements.
16. Intergovernmental Relations and Advocacy efforts (e.g. legislative and regulatory
representation) at the federal and state level.
Personnel Role (or equivalent)Title Name Hourly Rate
Lead Director (equivalent of Partner) Partner On attached roster $450
Director (equivalent of Partner) Partner On attached roster $450
Principal
Shareholder
Of Counsel Of Counsel $450
Senior Counsel
Partner
Senior Associate
Mid-level Associate
Associate Associate $350
Law Clerk Law Clerk $180
Paralegal Paralegal $180
Subconsultant/Subcontractor
Administrative Support Staff
Other, if applicable Municipal Analyst $180
Other, if applicable Research Analyst $180
Other, if applicable Litigation Analyst $180
Other, if applicable
Other, if applicable
Other, if applicable
Task/Cost Rate
NOTE: Contract review for on-template contracts and District forms will be billed at our
General Counsel rates.
Area of Law
Exhibit B
Rate Schedule
(Upload file separately from Response File)
General Legal Services
Specification No. CS-2024-1440BD
Public Construction
Personnel Role (or equivalent)Title Name Hourly Rate
Lead Director (equivalent of Partner) Partner On attached roster $450
Director (equivalent of Partner) Partner On attached roster $450
Principal
Shareholder
Of Counsel Of Counsel $450
Senior Counsel
Partner
Senior Associate
Mid-level Associate
Associate Associate $350
Law Clerk Law Clerk $180
Paralegal Paralegal $180
Subconsultant/Subcontractor
Administrative Support Staff
Other, if applicable Municipal Analyst $180
Other, if applicable Research Analyst $180
Other, if applicable Litigation Analyst $180
Other, if applicable
Other, if applicable
Other, if applicable
Task/Cost Rate
Area of Law
Exhibit B
Rate Schedule
(Upload file separately from Response File)
General Legal Services
Specification No. CS-2024-1440BD
Environmental Law
Personnel Role (or equivalent)Title Name Hourly Rate
Lead Director (equivalent of Partner) Partner On attached roster $450
Director (equivalent of Partner) Partner On attached roster $450
Principal
Shareholder
Of Counsel Of Counsel $450
Senior Counsel
Partner
Senior Associate
Mid-level Associate
Associate Associate $350
Law Clerk Law Clerk $180
Paralegal Paralegal $180
Subconsultant/Subcontractor
Administrative Support Staff
Other, if applicable Municipal Analyst $180
Other, if applicable Research Analyst $180
Other, if applicable Litigation Analyst $180
Other, if applicable
Other, if applicable
Other, if applicable
Task/Cost Rate
Area of Law
Exhibit B
Rate Schedule
(Upload file separately from Response File)
General Legal Services
Specification No. CS-2024-1440BD
Air Quality
Personnel Role (or equivalent)Title Name Hourly Rate
Lead Director (equivalent of Partner) Partner On attached roster $450
Director (equivalent of Partner) Partner On attached roster $450
Principal
Shareholder
Of Counsel Of Counsel $450
Senior Counsel
Partner
Senior Associate
Mid-level Associate
Associate Associate $350
Law Clerk Law Clerk $180
Paralegal Paralegal $180
Subconsultant/Subcontractor
Administrative Support Staff
Other, if applicable Municipal Analyst $180
Other, if applicable Research Analyst $180
Other, if applicable Litigation Analyst $180
Other, if applicable
Other, if applicable
Other, if applicable
Task/Cost Rate
Area of Law
Exhibit B
Rate Schedule
(Upload file separately from Response File)
General Legal Services
Specification No. CS-2024-1440BD
Utility Rate Setting
Personnel Role (or equivalent)Title Name Hourly Rate
Lead Director (equivalent of Partner) Partner On attached roster $450
Director (equivalent of Partner) Partner On attached roster $450
Principal
Shareholder
Of Counsel Of Counsel $450
Senior Counsel
Partner
Senior Associate
Mid-level Associate
Associate Associate $350
Law Clerk Law Clerk $180
Paralegal Paralegal $180
Subconsultant/Subcontractor
Administrative Support Staff
Other, if applicable Municipal Analyst $180
Other, if applicable Research Analyst $180
Other, if applicable Litigation Analyst $180
Other, if applicable
Other, if applicable
Other, if applicable
Task/Cost Rate
Area of Law
Exhibit B
Rate Schedule
(Upload file separately from Response File)
General Legal Services
Specification No. CS-2024-1440BD
Real Estate and Related Matters
Personnel Role (or equivalent)Title Name Hourly Rate
Lead Director (equivalent of Partner) Partner On attached roster $450
Director (equivalent of Partner) Partner On attached roster $450
Principal
Shareholder
Of Counsel Of Counsel $450
Senior Counsel
Partner
Senior Associate
Mid-level Associate
Associate Associate $350
Law Clerk Law Clerk $180
Paralegal Paralegal $180
Subconsultant/Subcontractor
Administrative Support Staff
Other, if applicable Municipal Analyst $180
Other, if applicable Research Analyst $180
Other, if applicable Litigation Analyst $180
Other, if applicable
Other, if applicable
Other, if applicable
Task/Cost Rate
NOTE: Contract review for on-template contracts and District forms will be billed at our
General Counsel rates.
Area of Law
Exhibit B
Rate Schedule
(Upload file separately from Response File)
General Legal Services
Specification No. CS-2024-1440BD
General Contracts
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3672 Agenda Date:6/26/2024 Agenda Item No:5.
FROM:Robert Thompson, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR GENERAL LEGAL SERVICES IN
THE AREAS OF ENVIRONMENTAL LAW AND AIR QUALITY
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a Professional Consultant Services Agreement with Allen Matkins Leck Gamble Mallory &
Natsis LLP for General Legal Services in the areas of Environmental Law and Air Quality,
Specification No.CS-2024-1440BD,for the period beginning July 1,2024 through June 30,2029 with
one (1) optional five-year renewal.
BACKGROUND
In September 2023,the Steering Committee established the General Legal Services Ad Hoc
Committee to review the current general legal services contract,the policy and process surrounding
the contract, and to potentially bid general counsel legal services.
The current general legal counsel,Woodruff and Smart,has been serving Orange County Sanitation
District (OC San)since 1975.An informal competitive solicitation process was conducted in 2005,
resulting in the incumbent being awarded a contract for the services,with Bradley R.Hogin named as
Principal General Counsel.In 2008,the agreement was amended to annually adjust rates by
Consumer Price Index.
RELEVANT STANDARDS
·Comply with applicable employment and labor laws
·Ensure the public’s money is wisely spent
·Maintain positive employer-employee relations
·Provide a safe and collegial workplace
PROBLEM
A solicitation for general legal counsel services has not been conducted since 2005.The Steering
Committee requested that the General Legal Services Ad Hoc Committee evaluate the need to
conduct a formal solicitation for general legal counsel services.
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File #:2024-3672 Agenda Date:6/26/2024 Agenda Item No:5.
PROPOSED SOLUTION
Approve a Professional Consultant Services Agreement with Allen Matkins Leck Gamble Mallory &
Natsis LLP (Allen Matkins)for General Legal Services in the areas of Environmental Law and Air
Quality as backup to Best Best & Krieger LLP in the event of conflicts or other complications.
Approval of a Professional Consultant Services Agreement with Best Best &Krieger LLP for Legal
Services for General Counsel and all other areas of law will be recommended in a separate agenda
item.
TIMING CONCERNS
The RFP process was initiated in February 2024 and completed in June 2024,resulting in two (2)
legal firms being identified for consideration by the Board of Directors to provide legal services.
RAMIFICATIONS OF NOT TAKING ACTION
Without approval of the agreement,access to legal guidance and consultation from this firm on
environmental and air quality matters will be delayed.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
A Request for Proposal was issued on February 8,2024,via PlanetBids.Proposals were due on
March 7,2024.OC San received nine (9)proposals which are valid for 180 calendar days from
proposal submittal date.
The following firms submitted proposals:
•Aleshire & Wynder, LLP
•Allen Matkins
•BDG Law Group
•Best Best & Krieger LLP
•Burke, Williams & Sorenson, LLP
•Hanson Bridgett LLP
•Richard D. Jones
•Rutan & Tucker, LLP
•Woodruff & Smart
Firms were able to submit proposals on the following areas of law:
•General Counsel
•Public Construction
•Environmental Law
•Air Quality
•Utility Rate Setting
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File #:2024-3672 Agenda Date:6/26/2024 Agenda Item No:5.
•Real Estate Matters and Related Matters
•General Contract
The table below shows the areas of law that each firm submitted a proposal on:
Area of Law Aleshir
e &
Wynder
, LLP
Allen
Matkin
s
BDG
Law
Group
Best
Best &
Krieger
LLP
Burke,
William
s &
Sorens
on, LLP
Hanson
Bridge
tt LLP
Richard
D.
Jones
Rutan
&
Tucker,
LLP
Woodr
uff &
Smart
General Counsel X X X X X X X
Public Construction X X X X X X X X
Environmental Law X X X X X X X X X
Air Quality X X X X X X X X
Utility Rate Setting X X X X X X X
Real Estate &
Related Matters
X X X X X X X X X
General Contract X X X X X X X X
All proposals were reviewed by OC San’s Purchasing Division (Purchasing)and deemed responsive.
The evaluation process then consisted of three rounds:
Round 1 -Evaluation of written proposals
Round 2 -Staff interviews on all areas of law
•Second interviews for General Counsel area of law by the Steering
Committee.
Round 3 -Offered rates and reference checks
Individual scoring was the chosen method of evaluation for this procurement on each area of law,in
each round.
Round 1 - Evaluation of Written Proposals
Prior to receipt of proposals,an evaluation team was formed consisting of Assistant General
Manager (non-scorer),Director of Finance,Director of Environmental Services,and Director of
Engineering.The team was chaired by a Purchasing representative as a non-voting member.On
March 12,2024,an evaluation kick-off meeting was held with the evaluation team to discuss the
policies and procedures of the evaluation process.
Each area of law was evaluated based on the following criteria:
CRITERION WEIGHT
1. Engagement Management 15%
2. Qualifications of Firm 35%
3. Staffing Qualifications 50%
Members of the team performed an independent review of the proposals for each area of law.After
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File #:2024-3672 Agenda Date:6/26/2024 Agenda Item No:5.
Members of the team performed an independent review of the proposals for each area of law.After
the individual scoring,the evaluators met as a group with the Buyer to discuss their preliminary
scores and discuss any questions/concerns they had.Detailed scoring for each criterion can be
found in attached.
Area of Law Aleshire
&
Wynder,
LLP
Allen
Matkins
BDG
Law
Group
Best
Best &
Krieger
LLP
Burke,
William
s &
Sorenso
n, LLP
Hanson
Bridgett
LLP
Richard
D. Jones
Rutan &
Tucker,
LLP
Woodru
ff &
Smart
General
Counsel
54.8%--77.7%77.1%77.0%64.0%67.6%74.5%
Public
Construction
33.8%-67.0%71.3%70.3%73.0%39.3%38.8%69.6%
Environmental
Law
33.8%78.8%62.3%70.5%70.7%67.0%37.9%40.2%69.6%
Air Quality 32.7%68.3%-66.7%59.0%72.5%37.9%37.3%27.0%
Utility Rate
Setting
33.8%--72.8%73.7%67.2%37.9%37.3%73.8%
Real Estate &
Related Matters
39.7%80.2%69.7%71.4%73.2%69.0%39.3%34.5%70.3%
General
Contract
39.5%-66.8%71.9%74.6%71.6%44.4%43.0%71.0%
The top firms in each area of law were selected to move on to round 2 of the evaluation process:
Area of Law Aleshir
e &
Wynder
, LLP
Allen
Matkin
s
BDG
Law
Group
Best
Best &
Krieger
LLP
Burke,
William
s &
Sorens
on, LLP
Hanson
Bridge
tt LLP
Richard
D.
Jones
Rutan
&
Tucker,
LLP
Woodr
uff &
Smart
General Counsel X X X X X X
Public Construction X X X X
Environmental Law X X X X
Air Quality X X X
Utility Rate Setting X X X
Real Estate &
Related Matters
X X X
General Contract X X X X
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File #:2024-3672 Agenda Date:6/26/2024 Agenda Item No:5.
Round 2 - Interviews
Scoring reset for Round 2 and the evaluation team for the interviews in all areas of law remained the
same as in Round 1.The interviews were conducted on the week of May 6,2024 and each area of
law was evaluated based on the following criteria:
CRITERION WEIGHT
1. Presentation 10%
2. Engagement Management 15%
3. Qualifications of Firm 30%
4. Staffing Qualifications 45%
Area of Law Allen
Matkins
Best
Best &
Krieger
LLP
Burke,
Williams
&
Sorenso
n, LLP
Hanson
Bridgett
LLP
Richard
D. Jones
Rutan &
Tucker,
LLP
Woodru
ff &
Smart
General Counsel 84.4%75.2%74.2%61.5%71.3%68.4%
Public Construction 83.1%70.9%74.7%64.9%
Environmental Law 83.1%83.2%64.7%70.5%
Air Quality 84.6%83.1%76.6%
Utility Rate Setting 85.8%70.9%69.5%
Real Estate & Related Matters 84.1%83.6%74.3%
General Contract 81.9%74.4%74.4%71.3%
The top firms for each area of law,excluding General Counsel,were advanced to Round 3 of the
evaluation process.The process for General Counsel followed additional steps not relevant to this
item.
Round 3 - Offered Rates and Reference Checks
Round 3 of the evaluation process was to compare the rates offered by each firm in their respective
areas of law,and to conduct reference surveys for each firm.The evaluation criteria considered the
interview scoring from Round 2 and was as follows:
CRITERION WEIGHT
1. Interview 80%
2. Offered Rates 10%
3. References 10%
Area of Law Allen
Matkins
Best
Best &
Krieger
LLP
Burke,
Williams
&
Sorenso
n, LLP
Hanson
Bridgett
LLP
General Counsel 89.6%
Public Construction 86.4%78.4%
Environmental Law 80.8%86.5%
Air Quality 80.2%86.4%
Utility Rate Setting 85.8%76.6%
Real Estate & Related Matters 82.8%86.8%
General Contract 82.7%79.4%75.0%
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File #:2024-3672 Agenda Date:6/26/2024 Agenda Item No:5.
Area of Law Allen
Matkins
Best
Best &
Krieger
LLP
Burke,
Williams
&
Sorenso
n, LLP
Hanson
Bridgett
LLP
General Counsel 89.6%
Public Construction 86.4%78.4%
Environmental Law 80.8%86.5%
Air Quality 80.2%86.4%
Utility Rate Setting 85.8%76.6%
Real Estate & Related Matters 82.8%86.8%
General Contract 82.7%79.4%75.0%
All proposals were accompanied by a sealed rate sheet.Only the rate sheets for the firms in Round
3 were opened.
Based on these results,staff recommends approving a Professional Consultant Services Agreement
with Allen Matkins for General Legal Services in the areas of Environmental Law and Air Quality due
to a more likely prospect of conflict or other complication limiting legal services by the proposed
General Counsel.The term of these agreements will begin July 1,2024 through June 30,2029,with
one (1) optional five-year renewal.
Approval of a Professional Consultant Services Agreement with Best Best and Krieger for Legal
Services for General Counsel and all other areas of law will be recommended in a separate agenda
item.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance.This item has been
budgeted (Budget FY 2024-25 and 2025-26,Section 5,Page 6,Legal)and the budget is sufficient for
the recommended action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Detailed Scoring
·Professional Consultant Services Agreement
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Detailed Scoring
General Legal Services: CS-2024-1440BD
Round 1 – Evaluation of Written Proposals
Each area of law was evaluated based on the following criteria:
CRITERION WEIGHT
1. Engagement Management 15%
2. Qualifications of the Firm 35%
3. Staff Qualifications 50%
Scores shown in Round 1 are rounded to the nearest whole number.
General Counsel
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% - - 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 20% - - 26% 26% 26% 21% 23% 26%
Staff Qualifications 50% 28% - - 39% 39% 41% 33% 36% 39%
Total 100% 55% - - 78% 77% 77% 64% 68% 75%
Public Construction
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% - 11% 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 12% - 22% 23% 23% 26% 12% 12% 25%
Staff Qualifications 50% 15% - 34% 35% 35% 37% 17% 18% 35%
Total 100% 34% - 67% 71% 70% 73% 39% 39% 70%
Environmental Law
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% 12% 11% 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 12% 26% 21% 23% 24% 23% 12% 13% 25%
Staff Qualifications 50% 15% 41% 30% 35% 35% 34% 16% 18% 35%
Total 100% 34% 79% 62% 71% 71% 67% 38% 40% 70%
Air Quality
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% 12% 11% 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 11% 23% 0% 22% 19% 24% 12% 12% 7%
Staff Qualifications 50% 15% 33% 0% 32% 28% 38% 16% 16% 10%
Total 100% 33% 68% 11% 67% 59% 72% 38% 37% 27%
Utility Rate Setting
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% - - 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 12% - - 24% 24% 23% 12% 12% 26%
Staff Qualifications 50% 15% - - 36% 38% 34% 16% 16% 38%
Total 100% 34% - - 73% 74% 67% 38% 37% 74%
Real Estate and Related Matters
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% 12% 11% 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 14% 27% 24% 22% 24% 24% 12% 11% 24%
Staff Qualifications 50% 19% 41% 35% 36% 37% 35% 17% 15% 36%
Total 100% 40% 80% 70% 71% 73% 69% 39% 35% 70%
General Contracts
Criteria Weight
Al
e
s
h
i
r
e
&
Wy
n
d
e
r
,
L
L
P
Al
l
e
n
M
a
t
k
i
n
s
BD
G
L
a
w
G
r
o
u
p
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Engagement Management 15% 7% - 11% 13% 12% 10% 10% 9% 10%
Qualifications of Firm 35% 14% - 23% 24% 25% 26% 14% 14% 25%
Staff Qualifications 50% 18% - 34% 35% 38% 36% 20% 20% 36%
Total 100% 39% - 67% 72% 75% 72% 44% 43% 71%
Round 2 – Interviews
Each area of law was evaluated based on the following criteria:
CRITERION WEIGHT
1. Presentation 10%
2. Engagement Management 15%
3. Qualifications of the Firm 30%
4. Staff Qualifications 45%
General Counsel
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% - 9.0% 7.3% 7.2% 6.2% 7.2% 7.0%
Engagement
Management 15% - 12.8% 11.4% 11.1% 8.4% 10.0% 9.5%
Qualifications of Firm 30% - 25.5% 22.0% 21.0% 18.0% 20.7% 20.0%
Staff Qualifications 45% - 37.1% 34.5% 34.9% 28.9% 33.4% 31.9%
Total 100% - 84.4% 75.2% 74.2% 61.5% 71.3% 68.4%
Public Construction
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% - 9.0% 7.3% 7.2% - - 7.0%
Engagement
Management 15% - 12.8% 11.4% 11.1% - - 9.5%
Qualifications of Firm 30% - 24.5% 23.0% 21.5% - - 21.0%
Staff Qualifications 45% - 36.8% 29.2% 34.9% - - 27.4%
Total 100% - 83.1% 70.9% 74.7% - - 64.9%
Environmental Law
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% 8.5% 9.0% 7.3% - - - 7.0%
Engagement
Management 15% 12.4% 12.8% 11.4% - - - 9.5%
Qualifications of Firm 30% 24.0% 25.0% 17.5% - - - 22.5%
Staff Qualifications 45% 38.3% 36.4% 28.5% - - - 31.5%
Total 100% 83.1% 83.2% 64.7% - - - 70.5%
Air Quality
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% 8.5% 9.0% - 7.2% - - -
Engagement
Management 15% 12.4% 12.8% - 11.1% - - -
Qualifications of Firm 30% 25.5% 24.5% - 23.0% - - -
Staff Qualifications 45% 38.2% 36.8% - 35.3% - - -
Total 100% 84.6% 83.1% - 76.6% - - -
Utility Rate Setting
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% - 9.0% 7.3% - - - 7.0%
Engagement
Management 15% - 12.8% 11.4% - - - 9.5%
Qualifications of Firm 30% - 25.0% 21.5% - - - 21.5%
Staff Qualifications 45% - 39.0% 30.7% - - - 31.5%
Total 100% - 85.8% 70.9% - - - 69.5%
Real Estate and Related Matters
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
Tu
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% 8.5% 9.0% 7.3% - - - -
Engagement
Management 15% 12.4% 12.8% 11.4% - - - -
Qualifications of Firm 30% 25.0% 25.0% 21.5% - - - -
Staff Qualifications 45% 38.2% 36.8% 34.1% - - - -
Total 100% 84.1% 83.6% 74.3% - - - -
General Contracts
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Ri
c
h
a
r
d
D
.
J
o
n
e
s
Ru
t
a
n
&
T
u
c
k
e
r
,
LL
P
Wo
o
d
r
u
f
f
&
Sm
a
r
t
Presentation 10% - 9.0% 7.3% 7.2% - - 7.0%
Engagement
Management 15% - 12.8% 11.4% 11.1% - - 9.5%
Qualifications of Firm 30% - 24.5% 23.5% 22.0% - - 22.5%
Staff Qualifications 45% - 35.6% 32.2% 34.1% - - 32.3%
Total 100% - 81.9% 74.4% 74.4% - - 71.3%
General Counsel firms were then interviewed by the Steering Committee using the following
criteria:
CRITERION WEIGHT
1. Presentation 10%
2. Questions 90%
General Counsel
Criteria Weight Best Best &
Krieger LLP
Burke,
Williams &
Sorenson, LLP
Hanson
Bridgett LLP
Presentation 10% 8.7% 4.6% 7.0%
Questions 90% 78.3% 43.9% 58.5%
Total 100% 87.0% 48.5% 65.5%
Round 3 – Offered Rates and References
Each area of law was evaluated based on the following criteria:
CRITERION WEIGHT
1. Interview 80%
2. Offered Rates 10%
3. References 10%
General Counsel
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Interview 80% 69.6%
Offered Rates 10% 10.0%
References 10% 10.0%
Total 100% 89.6%
Public Construction
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Interview 80% 66.4% 59.7%
Offered Rates 10% 10.0% 8.9%
References 10% 10.0% 9.8%
Total 100% 86.4% 78.4%
Environmental Law
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Interview 80% 66.5% 66.5%
Offered Rates 10% 4.3% 10.0%
References 10% 10.0% 10.0%
Total 100% 80.8% 86.5%
Air Quality
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
W
i
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Interview 80% 67.7% 66.4%
Offered Rates 10% 2.5% 10.0%
References 10% 10.0% 10.0%
Total 100% 80.2% 86.4%
Utility Rate Setting
Criteria Weight
Al
l
e
n
M
a
t
k
i
n
s
Be
s
t
B
e
s
t
&
Kr
i
e
g
e
r
L
L
P
Bu
r
k
e
,
Wi
l
l
i
a
m
s
&
So
r
e
n
s
o
n
,
L
L
P
Ha
n
s
o
n
B
r
i
d
g
e
t
t
LL
P
Interview 80% 68.7% 56.7%
Offered Rates 10% 7.1% 10.0%
References 10% 10.0% 9.9%
Total 100% 85.8% 76.6%
Real Estate and Related Matters
Criteria Weight
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Interview 80% 67.3% 66.8%
Offered Rates 10% 5.5% 10.0%
References 10% 10.0% 10.0%
Total 100% 82.8% 86.8%
General Contracts
Criteria Weight
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Interview 80% 65.6% 59.5% 59.5%
Offered Rates 10% 7.1% 10.0% 5.7%
References 10% 10.0% 9.9% 9.8%
Total 100% 82.7% 79.4% 75.0%
The costs shown below were the offered rates for the lead partner in each area of law.
Area of Law
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General Counsel $360.00
Public Construction $450.00 $500.00
Environmental Law $706.00 $450.00
Air Quality $787.00 $450.00
Utility Rate Setting $450.00 $350.00
Real Estate & Related Matters $652.00 $450.00
General Contract $450.00 $350.00 $500.00
Professional Consultant Services Agreement 1 of 12 Specification No.CS-2024-1440BD Revision 022822
PROFESSIONAL CONSULTANT SERVICES AGREEMENT General Legal Services Specification No. CS-2024-1440BD
This PROFESSIONAL CONSULTANT SERVICES AGREEMENT (hereinafter referred to as
“Agreement”) is made and entered into as of the date fully executed below, by and between Orange County Sanitation District (hereinafter referred to as “OC San”) and Allen Matkins Leck Gamble Mallory & Natsis LLP (hereinafter referred to as “Consultant”), and collectively referred to herein as the “Parties.” R E C I T A L S
WHEREAS, OC San desires to obtain general legal services as described in Exhibit “A” attached hereto and incorporated herein by this reference (“Services”); and WHEREAS, Consultant is qualified to provide the Services by virtue of possessing law licenses, experience, training, and expertise; and WHEREAS, OC San desires to engage Consultant to render the Services as provided herein;
and WHEREAS, OC San selected Consultant to provide the Services in accordance with OC San’s
current Purchasing Ordinance; and
WHEREAS, on June 26, 2024, OC San’s Board of Directors, by minute order, authorized
execution of this Agreement. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and benefits specified below, the Parties agree as follows: 1. General.
1.1 This Agreement and all exhibits hereto are made by OC San and the Consultant. 1.2 The following exhibits, in order of precedence, are incorporated by reference and made part of this Agreement. Exhibit “A” – Scope of Work
Exhibit “B” – Statement of Qualifications and Rate Schedule(s) Exhibit “C” – Determined Insurance Requirement Form Exhibit “D” – Contractor Safety Standards Exhibit “E” – Human Resources Policies 1.3 In the event of any conflict or inconsistency between the provisions of this Agreement and any of the provisions of the exhibits hereto, the provisions in the Agreement shall control and thereafter the provisions in the document highest in precedence shall be controlling. 1.4 Except as expressly provided otherwise, OC San accepts no liability for any expenses,
losses, or actions incurred or undertaken by Consultant as a result of work performed in anticipation of purchases of the Services by OC San.
Professional Consultant Services Agreement 2 of 12 Specification No.CS-2024-1440BD Revision 022822
1.5 Work Hours: The work required under the Agreement may include normal business hours, evenings, and weekends. All work or meetings with OC San staff shall be
scheduled Monday through Friday, between the hours of 8:00 a.m. and 4:30 p.m. OC San will not pay for travel time.
1.6 Days: Shall mean calendar days, unless otherwise noted. 1.7 OC San holidays (non-working days) are as follows: New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.8 The provisions of this Agreement may be amended or waived only by an amendment executed by authorized representatives of both Parties. 1.9 The various headings in this Agreement are inserted for convenience only and shall not affect the meaning or interpretation of this Agreement or any paragraph or provision hereof.
2. Scope of Work. 2.1 Consultant shall provide the Services identified in Exhibit “A” in a competent, professional, and satisfactory manner in accordance with generally accepted industry
and professional standards, including fiduciary standards, ethical practices, and standards of care and competence for its trade/profession.
2.2 Modifications to Scope of Work. OC San shall have the right to modify the Scope of Work at any time. All modifications must be made by an amendment signed by both Parties. 2.3 Performance. Time is of the essence in the performance of the provisions hereof. 3. Agreement Term. 3.1 The term of this Agreement shall be for five (5) years commencing on the effective date of the Notice to Proceed. 3.2 Renewals. At its sole discretion, OC San may exercise the option to renew this
Agreement for up to one (1) five-year period. This Agreement may be renewed by an OC San Purchase Order. OC San shall have no obligation to renew the Agreement nor to give a reason if it elects not to renew it.
3.3 Extensions. The term of this Agreement may be extended only by an amendment signed by both Parties.
4. Compensation. 4.1 As compensation for the Services provided under this Agreement, OC San shall compensate Consultant for the reasonable time Consultant’s attorneys, paralegals, and applicable administrative support staff spend on OC San matters based on the applicable hourly rates in effect at the time the work is performed. The current hourly
rates for Consultant’s attorneys, paralegals, and applicable administrative support staff are listed on the Rate Schedule(s) attached hereto as Exhibit “B”. 4.2 Adjustment. Consultant may adjust the hourly rates once every 12-month period during the term of the Agreement. Such adjustments shall not exceed the percentage
Professional Consultant Services Agreement 3 of 12 Specification No.CS-2024-1440BD Revision 022822
increase in the Consumer Price Index for the Los Angeles-Orange County Metropolitan area.
4.3 Costs and Disbursements. OC San shall compensate Consultant for costs and disbursements Consultant incurs and pays on OC San’s behalf, including filing fees,
computerized legal research, facsimiles, long distance telephone calls, photocopying, shipping, etc. Such costs and disbursements shall be itemized in Consultant’s invoices and shall be compensated at cost. 5. Payments and Invoicing. 5.1 OC San shall pay itemized invoices submitted monthly for work completed in accordance with Exhibit “A” and consistent with Exhibit “B” thirty (30) days from receipt of the invoice and after approval by OC San’s Project Manager or designee. OC San shall be the determining party, in its sole discretion, as to whether the Services have been satisfactorily completed. 5.2 Consultant shall submit its invoices to OC San Accounts Payable by electronic mail to APStaff@OCSan.gov. In the subject line include “INVOICE” and the Purchase Order Number.
6. Key Personnel. Personnel, as provided in Exhibit “B,” are considered “key” to the work under this Agreement and will be available for the term of the Agreement. No person
designated as key under this Agreement shall be removed or replaced without prior written consent of OC San. If OC San asks Consultant to remove a person designated as key under this Agreement, Consultant agrees to do so immediately regardless of the reason, or
the lack of reason, for OC San’s request. Consultant shall assign only competent personnel to perform Services under this Agreement. 7. Ownership of Documents. All reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subconsultants, and agents in the performance of this Agreement shall be the property of OC San and shall be promptly delivered to OC San upon request of OC San’s Project Manager or designee or upon the termination of this Agreement and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by OC San of its full rights of ownership of the documents and materials hereunder. Any use of such completed documents for other projects and/or use of incomplete documents without specific written
authorization by the Consultant will be at OC San’s sole risk and without liability to Consultant. Consultant shall ensure that all its contracts with its subconsultants/subcontractors provide for assignment to OC San of any documents or
materials prepared by them.
8. Ownership of Intellectual Property. 8.1 Consultant agrees that all reports, memoranda, investigations, training materials, and all other information and items made during the course of this Agreement and arising from the Services (hereinafter referred to as “New Developments”) shall be and are assigned to OC San as its sole and exclusive property. 8.2 Consultant agrees to promptly disclose to OC San all such New Developments. Upon OC San’s request, Consultant agrees to assist OC San, at OC San’s expense, to obtain patents or copyrights for such New Developments, including the disclosure of all pertinent information and data with respect thereto, the execution of all applications, specifications, assignments, and all other instruments and papers which OC San shall
Professional Consultant Services Agreement 4 of 12 Specification No.CS-2024-1440BD Revision 022822
deem necessary to apply for and to assign or convey to OC San, its successors and assigns, the sole and exclusive right, title, and interest in such New Developments.
Consultant agrees to obtain or has obtained written assurances from its employees and contract personnel of their agreement to the terms hereof regarding New Developments and confidential information.
8.3 Consultant warrants that Consultant will have good title to any New Developments and the right to assign New Developments to OC San free of any proprietary rights of any other party or any other encumbrance whatever. 8.4 The originals of all computations, drawings, designs, graphics, studies, reports, manuals, photographs, videotapes, data, computer files, and other documents prepared or caused to be prepared by Consultant or its subconsultants/subcontractors in connection with the Services hereunder shall be delivered to and shall become the exclusive property of OC San. OC San may utilize such documents, at its own risk, for OC San’s applications on other projects or extensions of this project.
9. Right to Review Services, Facilities, and Records. 9.1 OC San reserves the right to review any portion of the Services performed by
Consultant under this Agreement and Consultant agrees to cooperate to the fullest extent possible in such endeavor.
9.2 Consultant shall furnish to OC San such reports, statistical data, and other information pertaining to Consultant’s Services as shall be reasonably required by OC San to carry out its rights and responsibilities under its agreements with its bondholders or
noteholders and any other agreement relating to the development of the project(s) and in connection with the issuance of its official statements and other prospectuses with respect to the offering, sale, and issuance of its bonds and other obligations. 9.3 The right of OC San to review or approve procedures, instructions, reports, schedules, or other data that are developed by Consultant shall not relieve Consultant of any obligation set forth herein. 10. Conflict of Interest and Reporting. 10.1 Consultant shall, at all times, avoid conflicts of interest or appearance of conflicts of interest in performance of this Agreement.
10.2 Consultant affirms that, to the best of its knowledge, there exists no actual or potential conflict between Consultant’s families, business, or financial interest and the Services
under this Agreement and in the event of change in either its private interests or Services under this Agreement, it shall raise with OC San any question regarding possible conflict of interest which may arise as a result of such change.
10.3 Forward-Looking Waiver. In order to represent OC San, OC San has agreed to provide Consultant a forward-looking waiver for its representation of any of Consultant’s other clients ("Consultant Clients") in all matters adverse to OC San, of any kind or character, except for litigation, arbitration, or similarly disputed matters which will be subject to separate request. In connection with this forward-looking conflict of interest
waiver, to the extent that the applicable ethical rules governing attorneys allow the acceptance of such engagements with a client’s consent, it will not be necessary to receive the further informed written consent from OC San for any subsequent specific allowed matter on behalf of any Consultant Clients. This conflict of interest waiver shall apply to each future circumstance and matter in which Consultant Clients are adverse
Professional Consultant Services Agreement 5 of 12 Specification No.CS-2024-1440BD Revision 022822
to OC San which are permitted by this provision. Should OC San elect to revoke this waiver, OC San agrees that Consultant has the right to immediately withdraw from
representing OC San in all matters. Consultant hereby requests and OC San hereby provides informed written consent to
this forward-looking conflict waiver pursuant to the provisions of Rule 1.7 of the California Rules of Professional Conduct. Consultant agrees that it will not share the confidential information of OC San with other Consultant Clients with interests adverse to OC San, or vice versa, and will not use such confidential information to OC San’s material disadvantage. In considering the request for this forward-looking conflict waiver, OC San acknowledges that it is fully informed regarding the legal implications of this request. Consultant strongly encourages OC San to consult with independent legal counsel concerning the law and the scope of the request set forth in this provision. By signing this Agreement, OC San acknowledges and agrees, to the extent permitted under Rule
1.7 and any other applicable Rule of Professional Conduct, to waive any conflicts of interest that may arise under this forward-looking waiver, and will not directly or indirectly seek to disqualify Consultant, or support such disqualification, or seek
discipline or sanctions against Consultant, as a result of the potential or actual forward-looking conflicts of interest which are waived herein. 11. Audit Rights. Consultant agrees that, during the term of this Agreement and for a period of three (3) years after its expiration or termination, OC San shall have access to and the right to examine any directly pertinent books, documents, and records of Consultant relating
to the invoices submitted by Consultant pursuant to this Agreement. 12. Contractor Safety Standards and Human Resources Policies. OC San requires Consultant, its subconsultants, and its subcontractors to follow and ensure their employees follow all Federal, State, and local regulations as well as Contractor Safety Standards while working at OC San locations. If, during the course of the Agreement, it is discovered that Contractor Safety Standards do not comply with Federal, State, or local regulations, the Consultant is required to follow the most stringent regulatory requirement at no additional cost to OC San. Consultant, its subconsultants, and all of their employees shall adhere to all applicable Contractor Safety Standards in Exhibit “D” and the Human Resources Policies in Exhibit “E.”
13. Insurance. Consultant and all its subconsultants/subcontractors shall purchase and maintain, throughout the term of this Agreement and any periods of warranty or extensions,
insurance in amounts equal to the requirements set forth in the signed Exhibit “C” – Determined Insurance Requirement Form. Consultant shall not commence work under this Agreement until all required insurance is obtained in a form acceptable to OC San, nor shall
Consultant allow any subconsultant/subcontractor to commence service pursuant to a subcontract until all insurance required of the subconsultant/subcontractor has been obtained. Failure to obtain and maintain the required insurance coverage shall result in termination of this Agreement. 14. Indemnification and Hold Harmless Provision.
14.1 To the fullest extent permitted by law, Consultant shall indemnify, defend (at Consultant’s sole cost and expense and with legal counsel approved by OC San, which approval shall not be unreasonably withheld), protect, and hold harmless OC San and all of OC San’s officers, directors, employees, consultants, and agents (collectively the “Indemnified Parties”), from and against any and all claims, damages,
Professional Consultant Services Agreement 6 of 12 Specification No.CS-2024-1440BD Revision 022822
liabilities, causes of action, suits, arbitration awards, losses, judgments, fines, penalties, costs, and expenses (including, without limitation, attorneys’ fees,
disbursements and court costs, and all other professional, expert or Consultant’s fees and costs, and OC San’s general and administrative expenses; individually, a “Claim”; collectively, “Claims”) which may arise from or are in any manner related, directly or
indirectly, to any work performed, or any operations, activities, or services provided by Consultant in carrying out its obligations under this Agreement to the extent of the negligent, recklessness, and/or willful misconduct of Consultant, its principals, officers, agents, employees, Consultant’s suppliers, Consultant, Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of them, regardless of any contributing negligence or strict liability of an Indemnified Party. Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising solely from: (A) the active negligence or willful misconduct of the Indemnified Parties; or
(B) a natural disaster or other act of God, such as an earthquake; or (C) the independent action of a third party who is neither one of the Indemnified
Parties nor the Consultant, nor its principal, officer, agent, employee, nor Consultant’s supplier, Consultant, Subconsultant, subcontractor, nor anyone employed directly or indirectly by any of them.
14.2 Exceptions (A) through (B) above shall not apply, and Consultant shall, to the fullest extent permitted by law, indemnify the Indemnified Parties, from Claims arising from more than one cause if any such cause taken alone would otherwise result in the obligation to indemnify hereunder. 14.3 Consultant’s liability for indemnification hereunder is in addition to any liability Consultant may have to OC San for a breach by Consultant of any of the provisions of this Agreement. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant’s indemnification obligation or other liability hereunder. The terms of this Agreement are contractual and the result
of negotiation between the parties hereto. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in
the interpretation of this Agreement. 15. Duty to Defend.
15.1 The duty to defend hereunder is wholly independent of and separate from the duty to indemnify and such duty to defend shall exist regardless of any ultimate liability of Consultant and shall be consistent with Civil Code section 2782.8. Such defense
obligation shall arise immediately upon presentation of a Claim by any person if, without regard to the merit of the Claim, such Claim could potentially result in an obligation to indemnify one or more Indemnified Parties, and upon written notice of such Claim being provided to Consultant. Payment to Consultant by any Indemnified Party or the payment or advance of defense costs by any Indemnified Party shall not be a condition precedent to enforcing such Indemnified Party’s rights to
indemnification hereunder. In the event a final judgment, arbitration, award, order, settlement, or other final resolution expressly determines that the claim did not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, to any extent, then OC San will reimburse Consultant for the reasonable costs of defending the Indemnified Parties against such claims.
Professional Consultant Services Agreement 7 of 12 Specification No.CS-2024-1440BD Revision 022822
15.2 Consultant’s indemnification obligation hereunder shall survive the expiration or earlier
termination of this Agreement until such time as action against the Indemnified Parties for such matter indemnified hereunder is fully and finally barred by the applicable statute of limitations.
16. Independent Contractor. 16.1 The relationship between the Parties hereto is that of an independent contractor and nothing herein shall be construed as creating an employment or agency relationship. 16.2 During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as OC San’s officers, employees, or agents. OC San assumes no liability for Consultant’s action and performance nor assumes responsibility for taxes, funds, payments, or other commitments, expressed or implied, by or for Consultant. 16.3 Consultant shall not be considered an agent of OC San for any purpose whatsoever nor shall Consultant have the right to, and shall not, commit OC San to any agreement, contract, or undertaking. Consultant shall not use OC San’s name in its promotional
material or for any advertising or publicity purposes without prior expressed written consent of OC San.
16.4 Consultant shall not be entitled to any benefits accorded to those individuals listed on OC San’s payroll as regular employees including, without limitation, worker’s compensation, disability insurance, vacation, or holiday or sick pay. Consultant shall be responsible for providing, at Consultant’s expense, disability, worker’s compensation, and other insurance as well as licenses and permits usual or necessary for conducting the Services hereunder. 16.5 Consultant shall be obligated to pay any and all applicable Federal, State, and local payroll and other taxes incurred as a result of fees hereunder. Consultant hereby indemnifies OC San for any claims, losses, costs, fees, liabilities, damages, or penalties suffered by OC San arising out of Consultant’s breach of this provision. 16.6 Consultant shall not be eligible to join or participate in any benefit plans offered to those individuals listed on OC San’s payroll as regular employees. Consultant shall
remain ineligible for such benefits or participation in such benefit plans even if a court later decides that OC San misclassified Consultant for tax purposes. 17. Subcontracting and Assignment. Consultant shall not delegate any duties nor assign any rights under this Agreement without the prior written consent of OC San. Any such attempted delegation or assignment shall be void.
18. No Solicitation of Employees. 18.1 Consultant agrees that it shall not, during the term of this Agreement and for a period of one (1) year immediately following expiration or termination of this Agreement or any extension hereof, call on, solicit, or take away any of the employees whom Consultant became aware of as a result of Consultant’s Services to OC San.
18.2 Consultant acknowledges that OC San’s employees are critical to its business and OC San expends significant resources to hire, employ, and train employees. Should Consultant employ or otherwise engage OC San’s employees during the term of this Agreement and for a period of one (1) year following expiration or termination of this
Professional Consultant Services Agreement 8 of 12 Specification No.CS-2024-1440BD Revision 022822
Agreement, Consultant shall pay OC San fifty percent (50%) of the former employee’s most recent annual salary earned at OC San to accurately reflect the reasonable value
of OC San’s time and costs. This payment is in addition to any other rights and remedies OC San may have at law. 19. Confidentiality and Non-Disclosure. 19.1 Consultant acknowledges that, in performing the Services hereunder, OC San may have to disclose to Consultant, orally and in writing, certain confidential information that OC San considers proprietary and has developed at great expense and effort. 19.2 Consultant agrees to maintain in confidence and not disclose to any person, firm, or corporation, without OC San’s prior written consent, any trade secret, confidential information, knowledge, or data relating to the products, process, or operation of OC San. 19.3 Consultant further agrees to maintain in confidence and not to disclose to any person, firm, or corporation any OC San data, information, or material developed or obtained by Consultant during the term of this Agreement.
19.4 Consultant agrees as follows: 19.4.1 To use the confidential information only for the purposes described herein; to
not reproduce the confidential information; to hold in confidence and protect the confidential information from dissemination to and use by anyone not a party to this Agreement; and to not use the confidential information to benefit itself or others. 19.4.2 To restrict access to the confidential information to its subconsultant/subcontractor or personnel of Consultant who (1) have a need to have such access and (2) have been advised of and have agreed in writing to treat such information in accordance with the terms of this Agreement. 19.4.3 To return all confidential information in Consultant’s possession upon termination of this Agreement or upon OC San’s request, whichever occurs first.
19.4.4 To hold in confidence information and materials, if any, developed pursuant to the Services hereunder.
19.4.5 The provisions of this section shall survive termination or expiration of this Agreement and shall continue for so long as the material remains confidential. 20. Non-Liability of OC San Officers and Employees. No officer or employee of OC San shall be personally liable to Consultant, or any successor-in-interest, in the event of any default or breach by OC San or for any amount which may become due to Consultant or to its successor, or for breach of any obligation under the terms of this Agreement. 21. Third-Party Rights. Nothing in this Agreement shall be construed to give any rights or
benefits to anyone other than OC San and Consultant. 22. Applicable Laws and Regulations. Consultant shall comply with all applicable Federal, State, and local laws, rules, and regulations. Consultant also agrees to indemnify and hold OC San harmless from any and all damages and liabilities assessed against OC San as a
Professional Consultant Services Agreement 9 of 12 Specification No.CS-2024-1440BD Revision 022822
result of Consultant’s noncompliance therewith. Any provision required by law to be included herein shall be deemed included as a part of this Agreement whether or not
specifically included or referenced. 23. Licenses, Permits, Ordinances, and Regulations. Consultant represents and warrants
to OC San that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to provide the Services. Any and all fees required by Federal, State, County, City, and/or municipal laws, codes, and/or tariffs that pertain to the work performed under this Agreement will be paid by Consultant. 24. Dispute Resolution. 24.1 The Parties agree that any and all disputes, claims, or controversies arising out of or relating to this Agreement, including, but not limited to, disputes as to the construction or interpretation of this Agreement or any rights or obligations hereunder, shall be submitted to JAMS, or its successor, for mediation in Orange County, California. The Parties will cooperate with JAMS and with one another in selecting a mediator from the JAMS panel of neutrals and in scheduling the mediation proceedings. The Parties agree that they will participate in the mediation in good faith and that they will share equally in its costs.
24.2 All offers, promises, conduct, and statements, whether oral or written, made in the course of the mediation by any of the Parties, their agents, employees, experts, and
attorneys and by the mediator or any JAMS employees are confidential, privileged, and inadmissible for any purpose, including impeachment, in any arbitration or other proceeding involving the Parties, provided that evidence that is otherwise admissible
or discoverable shall not be rendered inadmissible or non-discoverable as a result of its use in the mediation. 24.3 Either Party may initiate arbitration with respect to the matters submitted to mediation by filing a written demand for arbitration at any time following 45 days from the date of the mediation (the “Earliest Initiation Date.”) 24.4 All applicable statutes of limitation and defenses based upon the passage of time shall be tolled starting from the submission of a dispute for mediation until 15 days after the Earliest Initiation Date. The Parties will take such action, if any, required to effectuate such tolling.
24.5 Any dispute, claim, or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation, or validity thereof, including the
determination of the scope or applicability of this agreement to arbitrate, and including, without limitation, federal and state statutory claims, common law claims, and those based in contract, tort, fraud, misrepresentation, or any other legal theory shall be determined by arbitration in Orange County, California. The issues in dispute shall be submitted to arbitration pursuant to Code of Civil Procedure, Part 3, Title 9, sections 1280 et seq. The arbitration shall be administered by JAMS pursuant to its Comprehensive Arbitration Rules and Procedures. Except that discovery may be conducted in connection with the arbitration proceeding pursuant to Code of Civil Procedure section 1283.05. The Parties are not precluded from seeking provisional remedies in aid of arbitration from a court of appropriate jurisdiction. 24.6 The Parties will work together to select an agreed upon arbitrator. In the absence of agreement, each party shall select an arbitrator and those two (2) arbitrators shall select a third. The arbitrator shall decide each and every dispute in accordance with
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the laws of the State of California. The arbitrator’s decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with
a right of appeal from any judgment issued therein. 25. Remedies. In addition to other remedies available in law or equity, if the Consultant fails to
make delivery of the Services or repudiates its obligations under this Agreement, or if OC San rejects the Services or revokes acceptance of the Services, OC San may cancel the Agreement. 26. Termination. 26.1 OC San reserves the right to terminate this Agreement for its convenience, with or without cause, in whole or in part, at any time, by written notice from OC San. Upon receipt of a termination notice, Consultant shall immediately discontinue all work under this Agreement (unless the notice directs otherwise). OC San shall thereafter, within thirty (30) days, pay Consultant for work performed (cost and fee) through the date of termination. Such notice of termination shall terminate this Agreement and release OC San from any further fee, cost, or claim hereunder by Consultant other than for work performed through the date of termination.
26.2 OC San reserves the right to terminate this Agreement immediately upon OC San’s determination that Consultant is not complying with the Scope of Work requirements, if the level of service is inadequate, or for any other default of this Agreement.
26.3 OC San may also immediately terminate this Agreement for default, in whole or in part, by written notice to Consultant:
• if Consultant becomes insolvent or files a petition under the Bankruptcy Act; or
• if Consultant sells its business; or
• if Consultant breaches any of the terms of this Agreement. 26.4 All OC San’s property in the possession or control of Consultant shall be returned by
Consultant to OC San on demand or at the expiration or termination of this Agreement, whichever occurs first. 27. Attorney’s Fees. If any action at law or in equity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees, costs, and
necessary disbursements in addition to any other relief to which the prevailing party may be entitled. 28. Waiver. The waiver by either party of any breach or violation of, or default under, any provision of this Agreement, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Agreement or default thereunder. Any breach by Consultant to which OC San does not object shall not operate as a waiver of OC San’s rights to seek remedies available to it for any subsequent breach. 29. Severability. If any section, subsection, or provision of this Agreement, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Agreement or instrument in the application of such section, subsection, or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to
substantially frustrate the expectations of the Parties.
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30. Survival. The provisions of this Agreement dealing with payment, indemnity, and forum for
enforcement shall survive expiration or early termination of this Agreement. 31. Governing Law. This Agreement shall be governed by and interpreted under the laws of
the State of California and the Parties submit to jurisdiction in the County of Orange in the event any action is brought in connection with this Agreement or the performance thereof. 32. Notices. 32.1 All notices under this Agreement must be in writing. Written notice shall be delivered by personal service, by electronic telecommunication, or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Rejection or other refusal to accept or the inability to deliver because of changed address for which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand, or request sent. All notices shall be effective when first received at the following addresses: OC San: Jeremey Arbiso
Senior Buyer Orange County Sanitation District 10844 Ellis Avenue
Fountain Valley, CA 92708 JArbiso@ocsan.gov Consultant: Kamran Javandel Partner Allen Matkins Leck Gamble Mallory & Natsis LLP
Three Embarcadero Center, Suite 1200 San Francisco, CA 94111-4074 kjavandel@allenmatkins.com
32.2 Each party shall provide the other party written notice of any change in address as soon as practicable. 33. Authority to Execute. The persons executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement and that by executing this
Agreement, the Parties are formally bound. 34. Entire Agreement. This Agreement constitutes the entire agreement of the Parties and supersedes all prior written or oral communications and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. [Intentionally left blank. Signatures follow on the next page.]
Professional Consultant Services Agreement 12 of 12 Specification No.CS-2024-1440BD Revision 022822
IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Agreement to be signed by their duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: _________________ By: Chad P. Wanke Chair, Board of Directors Dated: _________________ By: Kelly A. Lore Clerk of the Board
Dated: _________________ By: Ruth Zintzun Finance & Procurement Manager
ALLEN MATKINS LECK GAMBLE MALLORY &
NATSIS LLP
Dated: _________________ By: Kamran Javandel, Partner DO
EXHIBIT A Specification No. CS-2024-1440BD
EXHIBIT A SCOPE OF WORK
For General Legal Services
EXHIBIT A Page 1 of 5 Specification No. CS-2024-1440BD
EXHIBIT A SCOPE OF WORK GENERAL LEGAL SERVICES SPECIFICATION NO. CS-2024-1440BD EXECUTIVE SUMMARY/OVERVIEW The Orange County Sanitation District (OC San) operates the third largest wastewater agency west of the Mississippi River. Since 1954, we have safely collected, treated, and disposed of and/or reclaimed the wastewater generated by 2.6 million people living and working in central
and northwestern Orange County, California. Each day we treat approximately 180 million gallons of wastewater, enough water to fill Anaheim stadium over two and a quarter times. About 80 percent of the wastewater comes from homes – sinks, toilets, showers, laundry, and dishwashers. The remaining come from businesses – retail stores, restaurants, manufacturers, hotels, offices, and other industries. OC San is a special district, governed by a 25-member Board of Directors. For the Fiscal Year 2022-23, OC San’s total Operating and Capital Improvement Program budget was $476.5 million.
We employ a staff of over 600 employees in professional, administrative, technical, and trade occupations, managing the day-to-day activities of OC San, including, but not limited to, in areas of public works, contracts, environmental, air quality, real estate, and utility rates. We have a diverse workforce in various job classifications including plant operators, mechanics, electricians, engineers, scientists, accountants, construction inspectors, among many others. Our facilities include 388 miles of sewer pipes, located throughout the county, and two treatment
plants (one in Fountain Valley, CA and the other in Huntington Beach, CA) where wastewater is treated in accordance with strict state and federal standards. A future Headquarters Complex building to house OC San’s administrative support departments is slated for completion in early
2024. Our employees are on duty protecting public health and the environment by ensuring the sewer system operates efficiently 24 hours a day, seven days a week, and 365 days a year. We take pride in providing quality service to our ratepayers.
1 PURPOSE
OC San is seeking proposals (Proposals) from qualified legal firms (hereinafter referred to as “Consultant(s)”) to provide legal services on an as-needed basis. Proposals are solicited in accordance with the terms, conditions, and instructions set forth in the Request for Proposal (RFP). OC San intends to receive and evaluate Proposals from Consultants and enter into a Professional Services Agreement(s) (Agreement) for the legal services to be provided by the successful firm(s). OC San expects the Consultants providing legal services to be service-oriented, actively involved in the business of OC San, creative in finding solutions to matters, proactive in assisting OC San’s officials and staff mitigate risks and avoid legal pitfalls, and tenacious in defending against claims and lawsuits.
OC San reserves the right to award an Agreement to a single firm for all the legal services requested or multiple Agreements to various firms for general services and/or specified areas of law listed in section 6, Areas of Law and Requirements, below.
EXHIBIT A Page 2 of 5 Specification No. CS-2024-1440BD
2 BACKGROUND
OC San currently has one firm providing legal services in all areas listed in section 6,
Areas of Law and Requirements, below. Over recent years, OC San has conducted an effort to competitively solicit all current services to ensure OC San is receiving the best value and service available. OC San currently spends between $1.3 million to $1.8 million annually for legal services outlined in this RFP.
In 2023, OC San conducted a solicitation to procure and award contracts for Human Resources legal services. The service covered under those agreements are not included in this solicitation. The following are some data of interest for Consultants. OC San
• Has 49 active construction contracts valued at over $750 million
• Annually issues over 5,000 purchase orders • Has over 100 air quality permits
• Adopted 5-year rate increases in 2023 • Has a 10-year CIP budget of $3.1 billion
3 DESCRIPTION Through this RFP, OC San seeks qualified legal firms with local offices to act as OC San’s outside counsel to provide legal advice and defense on matters, including, but not limited to, general counsel, public works construction, environmental law, general contracts, utility rate setting, real estate and related matters, air quality law, and other legal advisory services on an as-needed basis.
OC San may continue to employ attorneys who leave a firm selected under this RFP to complete any matters that are pending at the time the attorney leaves the employment of the firm, and OC San may continue to work with such attorney in new matters. Firms selected under this RFP shall cooperate in this respect.
OC San may also hire attorneys outside this procurement when a legal matter requires specialized knowledge, experience, or capacity that the firms selected through this RFP do not possess. This RFP does not entitle any selected firm to obtain actual assignments from OC San. Whether or not a selected firm is given assignments depends on the nature
of the matter, the qualifications of the selected firm(s), and the needs of OC San. OC San seeks legal services from qualified legal firm(s) with expertise in the areas of law detailed in section 6, Areas of Law and Requirements, below. The services shall be provided under the direction of OC San’s Board of Directors or the General Manager, or
designee. Consultant shall be retained and compensated in accordance with the fee schedule attached to the Agreement. OC San reserves the right not to accept all terms of the fee schedule submitted by Consultant(s). Should a conflict of interest arise on an assignment, OC San may engage an alternative
firm for such assignment. OC San makes no commitment or guarantee as to the services that may be requested or billable hours to be worked by Consultant.
EXHIBIT A Page 3 of 5 Specification No. CS-2024-1440BD
4 QUALIFICATIONS
Consultant and its attorneys must possess all active licenses and registrations necessary to practice law in the State of California. Further, it is required that Consultant has the experience and abilities listed below.
• Consultants or their attorneys shall have at least 10 years’ experience providing legal services for special districts, municipalities, or other local public agencies in the areas of law specified below and for which they are submitting a Proposal, and the staff availability to meet OC San’s needs in a timely manner.
• Substantial knowledge and experience in the interpretation of state, federal, and local laws and codes as they relate to special districts and wastewater agencies
• Substantial experience in working with agencies and public boards with multi-million-dollar annual budgets
• Substantial expertise and experience in all aspects of contract law as it pertains
to the Public Contract Code and Government Code
• Substantial knowledge of the Brown Act, Political Reform Act, and Government Code section 1090
• Demonstrated ability to speak clearly, concisely, and effectively in public
• Skillful in relating easily and effectively with all members of the Board of Directors, General Manager, OC San staff, and the public
5 GENERAL REQUIREMENTS Consultant shall:
• Adhere to the highest standards of fiscal, ethical responsibility and accountability
• Provide quality service that meets OC San’s needs. This should be achieved
through the Consultant’s experienced legal team, who shall demonstrate proficiency in the applicable areas of law specified in section 6, Areas of Law and Requirements, below; efficient use of workforce; material resources; and technology to deliver the requested services
• Respond to inquiries from OC San within 24 hours of the initial contact and maintain reasonable availability to respond to requests and events of an emergent nature that expose OC San to serious potential legal liability
• Be promptly available for telephone consultation and to render written opinions on given issues related to OC San business in a timely manner
• Provide written and/or oral reports in a timely manner to the Board of Directors regarding status of any legal actions in which OC San is or may be involved.
EXHIBIT A Page 4 of 5 Specification No. CS-2024-1440BD
6 AREAS OF LAW AND REQUIREMENTS a. General Counsel – NOT USED b. Public Construction – NOT USED c. Environmental Law
• California Environmental Quality Act (CEQA)
• National Environmental Policy Act
• Other applicable laws and regulations
d. Air Quality
• Rule Interpretation
• Permitting o Case precedent consultation
Rule applicability (i.e., Supercritical Water Oxidation and Sewage Sludge Incineration Rule)
o Lowest Achievable Emissions Rate/ Best Available Control Technology o CEQA, specific to permit issuance
• SCAQMD/CARB/EPA Enforcement: Title V, non-Title V, and Mobile/Portable Sources o Notice of Violation Settlement Agreements
o Supplemental Environmental Projects o Variances before SCAQMD Hearing Board o Order of Abatement
o Compliance Risk Analyses o Legal Guidance Memos
Auditing/self-reporting
• Other applicable laws and regulations e. Utility Rate Setting – NOT USED f. Real Estate and Related Matters – NOT USED g. General Contracts – NOT USED
• Risk transfer provisions
• Advice and counsel on contract term negotiation
• Contract form and template updates
• Other contract matters 7 DELIVERABLES
a. Invoices
• Consultant shall issue detailed monthly invoices to OC San, which shall include a detailed description of services, date(s) of service, billed hours, hourly rate, attorney’s name, and details regarding any additional costs incurred. Consultant shall also include a summary page of the key areas reflecting the overall time and cost.
• Invoices shall be submitted electronically in a format that can be uploaded and sorted.
EXHIBIT A Page 5 of 5 Specification No. CS-2024-1440BD
b. Reports
• Consultant shall prepare and submit to OC San monthly and as requested reports concerning the outcome of Consultant’s performance of the services rendered.
• Consultant shall provide ongoing and as requested written status updates to the
General Manager or designee on all litigated matters.
• Reports shall be submitted electronically in a format that can be uploaded and
sorted. c. Meetings
• Consultant shall attend quarterly meetings with OC San’s General Manager or designee to review current status of open tasks.
• Consultant shall attend OC San’s Committee and Board meetings as requested and provide updates and/or legal advice during the meetings.
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3673 Agenda Date:6/26/2024 Agenda Item No:6.
FROM:Robert Thompson, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
SOLE SOURCE AGREEMENT FOR LEGAL SERVICES WITH WOODRUFF & SMART
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a Sole Source Agreement for Legal Services with Woodruff &Smart,commencing on July 1,
2024, in a form approved by Special Counsel.
BACKGROUND
In November 2023,the Board of Directors approved the General Legal Services Ad Hoc Committee
to conduct and oversee an open competitive solicitation for general legal counsel services.
RELEVANT STANDARDS
·Comply with applicable employment and labor laws
·Ensure the public’s money is wisely spent
·Maintain positive employer-employee relations
·Provide a safe and collegial workplace
PROBLEM
A solicitation for general legal counsel services has been conducted and has recommended a new
General Counsel for OC San.Woodruff &Smart will need a new agreement with OC San to be able
to continue to provide legal services on existing assignments and to assist with the transition to the
new General Counsel.
PROPOSED SOLUTION
Approve a Sole Source Agreement for Legal Services with Woodruff &Smart to continue legal
services on assignments and assist with the transition to new general counsel.
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File #:2024-3673 Agenda Date:6/26/2024 Agenda Item No:6.
TIMING CONCERNS
The new general counsel agreement is recommended to be effective July 1,2024.Woodruff &Smart
will need a new agreement to continue to provide legal services.
RAMIFICATIONS OF NOT TAKING ACTION
Without approval of the sole source agreement,Woodruff &Smart will not have a current effective
agreement for services.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Woodruff and Smart,has been serving Orange County Sanitation District (OC San)since 1975 and is
currently engaged on various assignments that require continuity of legal representation.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance.This item has been
budgeted (Budget FY 2024-25 and 2025-26,Section 5,Page 6,Legal)and the budget is sufficient for
the recommended action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Agreement for Legal Services
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566492.1
AGREEMENT FOR LEGAL SERVICES
This Agreement For General Counsel Services ("Agreement") is entered into this 1st day
of July, 2024, by and between the Orange County Sanitation District (“OC San”), a county
sanitation district organized and existing under the County Sanitation District Act, Health & Safety Code §§ 4700 et seq., ("OC San"), and Woodruff & Smart, a professional corporation (“Woodruff”). OC San and Woodruff are sometimes individually referred to in this Agreement as each "Party" and collectively referred to as the "Parties."
RECITALS
A. OC San desires to retain Woodruff to provide legal services as may be requested by OC San. This Agreement establishes the terms and conditions that will govern OC San's retention of Woodruff.
TERMS AND CONDITIONS
NOW THEREFORE, in consideration of the mutual promises contained in this
Agreement, the Parties agree as follows:
1. Retention of Woodruff. OC San may retain Woodruff to perform legal counsel services. Woodruff may agree to perform such services.
2. Compensation/Annual Adjustment. OC San shall compensate Woodruff for the
time that Woodruff’s attorneys and paralegals spend on OC San matters based on the applicable
hourly rates in effect at the time the work is performed. The current hourly rates for attorneys and paralegals working on OC San matters are listed on the Rate Schedule attached hereto as Exhibit A. Hourly billing rates shall be adjusted effective January 1 of each year in an amount equal to the percentage increase in the Consumer Price Index for the Los Angeles-Orange
County Metropolitan area, all wages for the period of December 1 – November 30 of the prior
year. Each hourly labor rate shall be rounded to the nearest one-dollar increment.
3. Costs and Disbursements. In addition to fees for professional services, Woodruff may incur costs and make disbursements on OC San’s behalf. Possible costs and disbursements include filing fees, travel expenses, photocopying costs, and computerized legal research
charges. Except for items listed on the attached Rate Schedule, expenses incurred will be billed
at amounts that are competitive with other sources of the same products or services.
4. Invoices. Woodruff will render invoices to OC San monthly for legal services, costs, and disbursements. The invoices are payable upon receipt and are considered overdue if not paid within thirty (30) days. Any statement not paid within sixty (60) days of the date of the
statement will incur finance charges at the rate of one and one-half percent (1-1/2%) per month,
compounded monthly.
5. Term and Termination. The term of this Agreement shall commence on July 1, 2024. Either Party may terminate this Agreement at any time on thirty (30) days’ notice to the other Party.
566492.1
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6.Insurance. Woodruff shall maintain, at its sole cost and expense, professionalliability insurance coverage in the amount of five million dollars ($5,000,000) per occurrence, and
five million dollars ($5,000,000) in the aggregate.
7. Status of Woodruff. It is understood and agreed that Woodruff is, and shall be,acting at all times as an independent contractor herein, and not as an employee of OC San.
8.Notices. Any notices between the parties hereto may be given by U.S. mail,addressed as follows:
To OC San: Orange County Sanitation District
18480 Bandilier Circle Fountain Valley, CA 92708 Attention: Rob Thompson, General Manager
To Woodruff Woodruff & Smart
555 Anton Blvd., Suite1200 Costa Mesa, CA 92626 Attention: Bradley R. Hogin, Esq.
IN WITNESS WHEREOF, OC San and Woodruff have executed this Agreement as of the date first set forth above.
ORANGE COUNTY SANITATION DISTRICT
By: _____________________________________
WOODRUFF, SPRADLIN & SMART
By: _____________________________________
Bradley R. Hogin, Esq.
Shareholder & Director
Chad P. Wanke
Board Chairman
Approved as to form:
__________________________
Alex Ackerman, Special Counsel
Alston & Bird
566492.1
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EXHIBIT A RATE SCHEDULE
HOURLY RATES
Directors $500.00
Associates $400.00
Law Clerk $300.00
Paralegals $290.00
Time is billed in tenths of an hour (.1 hour).
EXPENSES
1. Costs advanced to third parties for clients will be billed at Woodruff's cost.
2. Costs incurred in-house will be billed at the following rates:
a.Photocopies $.10/page
b. Extraordinary secretarial services $40/hour
c.Mileage in accordance with the IRS Standard Mileage rate
3.Computerized legal research will be performed at client expense based on our cost.
5. Travel expenses will include lodging, meals, and transportation at the most reasonable
rates available, taking advantage of all available discounts and special rates. These will
only be incurred with the prior approval of the client.
6.Costs advanced will be itemized on the client bill.
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3564 Agenda Date:6/26/2024 Agenda Item No:7.
FROM:Robert Thompson, General Manager
SUBJECT:
PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2022-2024 SUMMARY
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Proposed Public Affairs Strategic Plan for Fiscal Years 2022- 2024 Summary.
BACKGROUND
The Orange County Sanitation District’s (OC San)Public Affairs Office is responsible for creating,
organizing,and disseminating all internal and external communication.The primary objective of the
Public Affairs team is to deliver messages that are accurate,transparent,and designed to foster trust
and confidence.An integrated Public Affairs Strategic Plan is essential to effectively manage the
variety of audiences served.
RELEVANT STANDARDS
·Build brand, trust, and support with policy makers and community leaders
·Maintain collaborative and cooperative relationships with regulators,stakeholders,and
neighboring communities
·Make it easy for people to understand OC San’s roles and value to the community
·Maintain influential legislative advocacy and a public outreach program
PROBLEM
There are various initiatives and messages that the Public Affairs Office must share with internal and
external stakeholders for continued operation and efficiency of OC San.The messaging must be
consistent, concise, and thoroughly planned to be efficient and effective.
PROPOSED SOLUTION
The Public Affairs Strategic Plan includes goals,objectives,strategies,and tactics to execute the
various messages and efforts set forth by OC San.The two-year plan was in place from July 2022
until June 2024, with updates provided to the Steering Committee every six months.
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File #:2024-3564 Agenda Date:6/26/2024 Agenda Item No:7.
PRIOR COMMITTEE/BOARD ACTIONS
January 2024 -Board and Steering Committee received and filed the Public Affairs Strategic Plan for
Fiscal Years 2022-2024 Mid-Year Update.
June 2023 -Board and Steering Committee received and filed the Public Affairs Strategic Plan for
Fiscal Years 2022-2024 Year-End Report.
February 2023 -Board and Steering Committee received and filed the Public Affairs Strategic Plan
for Fiscal Years 2022-2024 Mid-Year Update.
July 2022 -Board and Legislative and Public Affairs Committee received and filed the Public Affairs
Strategic Plan for Fiscal Years 2022-2024.
ADDITIONAL INFORMATION
OC San’s Public Affairs Office Strategic Plan for Fiscal Years 2022-2024 (Plan)was developed based
upon the principles of OC San’s mission of protecting public health and the environment and to
support the implementation of OC San’s Strategic Plan.This Plan offered a vision to unify
communication efforts and focus resources to achieve the greatest impact and greatest results.The
Plan consisted of 11 categories. Below is a summary of the two-year plan.
·Employee Communications
Goal: Optimize communication with internal audience including those operating in the field.
o Over 1,700 The San Box posts (intranet)
o 104 Three Things to Know emails (weekly email)
o 12 Pipeline Employee Newsletter issues (including a Special Yearbook Edition)
·Industry Experts
Goal:Establish and solidify OC San’s reputation as infrastructure leaders in the wastewater
and resource recovery industry.
o 25 awards received
o 57 speaking engagements reaching almost 4,000 people
·Media Relations
Goal: Cultivate relationships with traditional and social media journalists and influencers.
o 19 press releases issued
o 1,460 social media posts across five platforms with average reach of 5k
o 1,795 new followers
o OC Register Supplemental Water Educational Issue
·Agency Branding and Messaging
Goal:Enhance OC San’s image and branding by utilizing proper messaging in external
communication pieces such as OC San’s website,presentations,digital media,advertising,
which includes maintaining a positive experience for OC San visitors.
o Eight (8)issues of the Neighborhood Newsletter reaching an average of 4,500 per
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o Eight (8)issues of the Neighborhood Newsletter reaching an average of 4,500 per
issue
o 172 articles published on the OC San website
o Website RFP issued, contract awarded, and development 50 percent complete
o Development of Headquarters educational display
o Launched permittee award program
o Completed more than 350 graphic design projects
·Educational Outreach
Goal:Identify and implement avenues for education and outreach within OC San’s service
area to promote OC San’s mission and vision.
o 140 tours reaching over 1,800 people
o Continued supporting the Heritage Museum of Orange County with their virtual and in-
person teachings reaching more than 16,000 people
o Participated in 19 community events reaching over 7,000 people
o Hosted a 70th Anniversary Open House with approximately 1,300 attendees
o Hosted two sessions of Wastewater 101 Citizens Academy with a total of 52 graduates
·Capital and Maintenance Outreach
Goal:Develop and implement outreach programs that will engage the communities affected
by OC San construction and maintenance activities.
o 33 printed notifications distributed reaching over 79,000 people
o 142 electronic messages issued
o Held individual meetings with project stakeholders and presentations to City Councils
·Legislative Affairs
Goal:Proactive engagement in legislative advocacy efforts that could impact OC San and the
wastewater industry.
o Created annual Legislative Plan for each fiscal year
o Issued seven (38) State position letters, and two (15) Federal position letters
o Hosted Congressman Lou Correa visit and tour
·Grant Coordination
Goal: Monitor, track, and apply for grants available to OC San.
o Approved for $3.45 million in community project funding
o Received $40,000 grant for Headquarters Building educational display
·Local Government Affairs
Goal:Ensure that local elected officials,member agencies,stakeholders,and OC San Board
Members are actively engaged in the work of OC San.
o Board Member Speaking Points issued monthly
o Developed OC San’s Annual Report for each fiscal year
o Hosted a virtual and an in-person State of OC San with 150 participants, respectively
o 24 “Five Minutes Per Month” published
o Eight (8) member-agency outreach toolkits produced and distributed
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o Developed outreach program for inflow and infiltration issues within sewer service area
o Hosted Headquarters Ribbon Cutting event with 150 guests
o Issued Local Lobbyist Contract
·Crisis Management
Goal:Ensure the Public Affairs Office serves as the primary spokesperson for OC San during
normal business and crisis scenarios and facilitates the dissemination of information.
o Updated Integrated Emergency Response Plan areas pertaining to the Public Affairs
Office
o Updated the Public Affairs Office’s Continuity of Operations Plan
·General Manager Support
Goal:Ensure the General Manager and Assistant General Managers are supported with
information necessary to communicate to the varied OC San audiences.
o Strategic Plan support and development
o 24 General Manager Monthly Reports
o Monthly talking points preparation
o Preparation of GM Work Plan, mid-year and year-end updates for each fiscal year
o Developed material for speaking engagements and presentations
FINANCIAL CONSIDERATIONS
All items included in the Public Affairs Strategic Plan FY 2022-2024 are budgeted in the FY 2022-
2024 Budget.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Public Affairs Strategic Plan, FY 2022-2024
·Public Affairs Portfolio, FY 2022-2024
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STRATEGIC PLANPUBLIC AFFAIRS
2022-2024
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Public Affairs Strategic Plan FY 2022-2024
Introduction
The Orange County Sanitation District’s (OC
San) Public Affairs Office (PAO) is responsible
for creating, organizing, and disseminating all
internal and external communication. The primary
objective of the PAO is to deliver messages that
are accurate, transparent, and designed to foster
public trust and confidence. An integrated Public
Affairs Strategic Plan is essential to deal effectively
with the variety of audiences we serve.
The PAO staff provides services and tools and
implements programs to meet the communication
needs of several audiences for OC San. This
includes planning and implementing media
relations; website and intranet site content;
construction outreach; elected officials and
government relations; internal communications,
education, and outreach; and graphic development.
The PAO has created a Strategic Plan for Fiscal
Years 2022 - 2024. This Plan is developed
based upon the principles of OC San’s Mission
of protecting public health and the environment
and will support the implementation of OC San’s
Strategic Plan. This Plan offers a vision to unify
our communication efforts and focus resources to
achieve the greatest impact and greatest results.
This plan was created as we are in the process of
recovering and moving into our new normal post
the COVID-19 pandemic. At the creation of the
previous PAO Strategic Plan, it was impossible
to project the length of time that COVID-19 would
impact our lives and operations, as such some
items are carrying over to this new plan. Because
much of what is planned and created by this group
is based on external factors and therefore outside
of our control, flexibility and fluidity is integrated
into the plan. The PAO will follow the guidance set
forth by management and the Board of Directors
to carry out OC San’s messaging and support our
member agencies.
Background Information
OC San represents 20 cities, 4 special districts and a portion of the unincorporated County of
Orange. This area represents a community of 2.6 million people with approximately 550,000 customer accounts.
Unlike most public agencies where there is direct contact with customers, at OC San, billing occurs through the County of Orange property tax bills. Therefore, OC San must work through other means to communicate with the public and the rate payers.We have a 25-member Board of Directors, and over 600 employees within six departments with various goals and objectives. While these groups work independently on a variety of projects, the goal of the PAO is to provide support and messaging that is consistent throughout the agency so that we are one voice, representing the same overall goals, and portraying the same brand.
While there are many challenges with serving such a large and diverse customer base, there are also great opportunities working through the strategies laid out in this Plan.
Public Affairs Team
The division is staffed with six full-time
employees and overseen by a manager.
• Jennifer Cabral, Administration Manager
• Daisy Covarrubias, Principal Public Affairs Specialist
• Rebecca Long, Senior Public Affairs Specialist
• Kelly Newell, Public Affairs Specialist
• Belen Carrillo, Public Affairs Specialist
• Gregg Deterding, Graphics Designer
• Cheryl Scott, Administrative Assistant
Each of these team members carry out specific functions to meet the communication goals and
objectives laid out in this Plan.
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Situation Analysis
• The world is attempting to recover from a
pandemic and return to a sense of normalcy,
though identifying what - that remains to be seen.
However, OC San has been able to continue with
its operations and meet the mission of protecting
public health and the environment.
• While operations continue for OC San, the
business functions have been modified to meet
the health and safety guidelines established.
• To ensure the safety of our critical on-site
staff, approximately 50 percent of staff have
been working remotely for the last two years.
As stability with the health crisis is reached,
telecommuting staff is beginning to return on-site.
Communication methods have and will continue
to address the varied audiences, work schedules
and work environments to maintain open and
transparent communications.
• OC San is concluding a five-year rate program, with
a rate study about to begin. Public communication
must factor in the financial impacts to the OC San
rate payers as decisions and communication is
made regarding proposed fees for the next five
years.
• OC San has seen a high number of retirements
this year resulting in significant personnel
movement and new hires. Communicating OC
San’s culture and reinforcing the importance in
relationships are essential to the effectiveness
and functionality of the agency.
• OC San experienced high turnover in the Board
of Directors in 2021. Continuous engagement
with the Board Members is critical for the success
of this agency.
• As an essential service, OC San has continued to
execute the Capital Improvement Program (CIP)
to keep the regional projects on schedule that are
enhancing the regional sewer system throughout
the service area. In the next two fiscal years, OC
San plans to award 28 construction contracts
worth a total of $400 million.
• In partnership with the Orange County Water
District, OC San is constructing facilities to
complete the final expansion of the Groundwater
Replenishment System (GWRS). Once
completed, OC San will be able to recycle 100
percent of the reclaimable flow and allow GWRS
to produce enough water for 1 million people.
• OC San is constructing a new administrative
headquarters building in the City of Fountain
Valley across the street from Plant No.1.
The project will allow OC San to consolidate
administrative staff into one building thus creating
additional space for process facilities in the
plant. The building is designed to be welcoming
and inviting to the public. The main entry plaza
will feature educational exhibits highlighting OC
San’s mission of protesting public health and
environment.
Mission
The Public Affairs Office is committed to communicating information about OC San in a timely, accurate and accessible way to the employees, the Board of Directors, our member agencies, the public, and the news
media.
• We are committed to open, honest, clear, and respecful two-way communication with our audiences.
• We are dedicated to informing others about how OC San serves the public and protects the
environment.
• We are committed to outstanding customer service by responding to requests quickly and efficiently.
• We are dedicated to teamwork and collaboration as well as being creative and taking the initiative to be out
in front of issues.
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Audiences
This Public Affairs Plan focuses largely on four
primary audiences.
• Internal
- Board of Directors
- Executive Management Team
- Employees
- Retirees
• The Public
- Ratepayers
- Member Agencies
- Residents,Businesses,Commuters Impacted
by OC San Construction and Maintenance
- OC San Neighbors near our facilities(plants
and pump stations)
- Schools and Students
- Tour Groups
• Industry
- Water/Wastewater Agencies
- Trade Organizations
- Trade Media
• Influential Public
- Local, State, and Federal Elected Officials
- Environmental Groups
- Local Media
Agency Key Messages
• OC San is committed to protecting public health and the environment by providing effective wastewater collection, treatment, and recycling.
• OC San is more than a wastewater treatment
facility; we are a resource recovery facility making
use of all our byproducts.
• OC San is dedicated to exceeding wastewater quality standards used for resource recovery.
• OC San is committed to proper planning to
ensure that the public’s money is wisely spent.
• OC San’s assets are monitored and evaluated
regularly to ensure top performance and timely replacement.
• OC San values communicating our mission and
strategies with those we serve and all other
stakeholders.
• Providing reliable, responsive, and affordable services in line with our customer needs and expectations is a top priority for OC San.
• OC San focuses on creating the best possible
workforce where safety, productivity, customer
service, and training are a top priority.
• OC San has worked very hard to create an integrated planning environment which begins
with the expectations of its Board of Directors
and flows down to the work product of each
employee. We have worked hard to assure our
staff members are communicating and providing transparent services to each other in support of
the plan.
• OC San has developed an integrated Planning/
Asset Management system that allows for
intentional, thoughtful decision making to maintain current operations while adding resilience and
meeting new challenges.
• OC San has an organizational structure with
informal relationships between employees that
allow for collaboration toward common goals.
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1. Optimize communication with our internal audience including those operating in the field.
2. Continue to build OC San’s reputation as
infrastructure leaders in the wastewater and
resource recovery industry.
3. Cultivate relationships with traditional and social media journalists and influencers to
promote OC San’s programs and initiatives.
4. Enhance OC San’s image and branding
by utilizing proper messaging in external
communication pieces such as OC San’s website, presentation, digital media, and
advertising. Maintain a positive experience and
image for our visitors.
5. Identify and implement avenues for education
and outreach within OC San’s service area to further promote OC San as a resource
recovery agency, promote OC San’s mission
and promote career opportunities within the
wastewater industry.
6. Develop and implement outreach programs that will engage the communities affected by
OC San’s construction projects.
7. Ensure proactive engagement in legislative
advocacy efforts that could impact OC San and
the wastewater industry.
8. Monitor, track, and apply for grants available
and that make business sense to OC San.
9. Ensure that local elected officials, member
agencies, stakeholders, and OC San Board
Members are actively engaged in the work of OC San.
10. Ensure the Public Affairs Office serves as
the primary spokesperson for OC San during
normal business and crisis scenarios and
facilitates the dissemination of information.
To achieve these goals, the PAO presents the following strategies and tactics, along with the primary staff
assigned to that area. While individual staff members are the key contacts for each of the goals, the team
works collectively and collaboratively, reflecting our core values. Our staff recognizes the key role we play
at OC San, not only communicating information, but also teaching and consulting others and serving as a
resource to our Board of Directors, employees, the wastewater industry, and our member agencies.
As we navigate through the pandemic recovery efforts, the team will follow this plan, and make necessary
modifications to effectively communicate OC San’s strategic direction. Flexibility is implemented into this plan
to deal with the dynamic situation we are all in.
Public Affairs’ Goals for Fiscal Year 2022/23 and 2023/24
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Public Affairs Strategies and Tactics
1. Category: Employee Communication
Program Manager: Rebecca Long
Program Coordinator/Support: Kelly Newell, Belen Carrillo, Gregg Deterding, and Cheryl Scott
Goal (what): Optimize communication with our internal audience including those operating in the field.
Objective (measure): Create employee engagement by utilizing the identified communication methods
to share agency wide messages.
Strategy (why): We value open and honest communication with our employees. PAO is committed to
various efforts aimed at keeping OC San employees informed about important topics, increasing the overall quality of communications to our employees while tying the business aspects of the agency with
the human-interest side.
• Keep information on The San Box homepage
current, relevant, and useful for OC San
employees by working with the various
departments to gather information that should
be shared.
• On a regular basis, staff will continue to support
various departments with their communication
and outreach needs.
• PAO will produce six Pipeline newsletters per
year with a goal of circulation by the third week
of the publication month.
• PAO will track Volunteer Incentive Program
(VIP) points for all participating employees and
coordinate the VIP appreciation
celebration.
• Create employee recognition and celebratory
events throughout the year that comply with
health guidelines, this may include small in-
person gatherings and virtual events. To include
but not limited to the Annual Holiday Lunch, the
Harvest Festival, andVIP Celebration, etc.
• Commemorate OC San’s achievement
of reusing 100 percent of the reclaimable
flow upon completion of the Groundwater
Replenishment System’s Final Expansion.
Celebrate the milestone and acknowledge the
accomplishment with staff and stakeholders.
• Continue with the Honor Walk program which
acknowledges retired staff and past Board
Members for their contribution to OC San. The
recognition event will be hosted every other
year starting in 2023.
• Write and coordinate the 3 Things to Know
email blast to be distributed to all staff each
Monday.
• Produce monthly Digester bulletin.
• Support and promote OC San “U”, OC San’s
training program.
Tactics (how):
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2. Category: Industry Experts
Program Manager: Daisy Covarrubias
Program Coordinator/Support: Kelly Newell, Gregg Deterding, and Cheryl Scott
Goal (what): Establish and solidify OC San’s reputation as infrastructure leaders in the wastewater and
resource recovery industry.
Objective (measurable): Increase participation in strategic organizations through conferences,
networking activities and awards by five percent.
Strategy (why): To build positive public perception and confidence among our various audiences.
Tactics (how):
• Encourage participation and presentation in
conferences
• Encourage and support award application submittals
• Publicize and coordinate award acceptance
logistics
• Track all awards won by OC San by keeping a
master list
• Track and promote staff abstracts, and publications
3. Category: Media Relations
Program Managers: Daisy Covarrubias and Rebecca Long
Program Coordinators: Kelly Newell, Belen Carrillo, Gregg Deterding, and Cheryl Scott
Goal (what): Cultivate relationships with traditional and social media journalists and influencers.
Objective (measurement): Increase media coverage with positive stories about OC San.
Strategy (why): While a presence in the community is important to putting a face to our agency, media
(traditional and social) is equally important with a broader reach and a more direct line of communication.
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4. Category: Agency Branding and Messaging
Program Manager: Daisy Covarrubias
Program Coordinators/Support: Gregg Deterding, Kelly Newell, and Cheryl Scott
Goal (what): Enhance OC San’s image and branding by utilizing proper messaging in external communication pieces such as OC San’s website, presentations, digital media, advertising, which includes maintaining a
positive experience for OC San visitors.
Objective (measure): Continue with OC San’s branding campaign including updating collateral material,
signage, and promotional material as appropriate and as it is used. Maintain the lobby(s) current and
informative with relevant information, i.e., displays, awards case, etc.
Strategy (why): A cohesive voice, message, look, and feel are critical to the public perception that an
organization holds with its community. A positive and pleasant in-person experience reinforces OC San’s
culture and core values as well as showcasing OC San as industry leaders, and a well-run organization,
leaving behind the stigma of typical government agencies.
Tactics (how):
• Develop new website to better meet the information needs of our visitors while meeting accessibility standards.
• Maintain website accuracy, relevancy and
timeliness with new stories posted weekly.
• Provide presentations, consultation, and advice on the branding and image of OC San.
• Develop new collateral materials around the key
messages.
• Explore advertising options to inform the public of agency efforts and role in enhancing the local economy.
• Fulfill all requests for graphics, photos, and logos.
• Continue with online community newsletter. Increase reach and distribution list.
• Develop a branding plan for the new Headquarters
Building.
• Develop an educational display in the headquarters building to illustrate OC San’s reuse and recycling efforts in support of the environment and public health. Display to be revealed when new building is unveiled.
• Maintain the lobby wall in the administration
building at Plant No. 1 and the Operations Center
at Plant No. 2 with OC San’s current branding
and messaging.
Tactics (how):
• Annually update media list to stay current and
fresh.
• Develop a press kit to be online and interactive.
• Build a calendar of news release topics of interest
to the public and stakeholders
• Invite media for a facility tour (virtual or small
group). – Rolling over to new plan as unable to
complete due to COVID—19 restrictions.
• Develop media strategies for important events,
decisions, or actions. e.g. CIP Campaign (see
details in Category 6: Capital and Maintenance
Outreach.
• Conduct media training for Board leadership,
EMT and key staff members. - Rolling over to new
plan as unable to complete due to COVID—19
restrictions.
• Weekly (3-5 times) social media posts about the
happenings at OC San with focus on OC San’s
accomplishments and mission.
• Continue with social media campaigns #OCSanAtWork, #What2Flush, and those currently supporting ongoing efforts.
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• Rotate flags on light poles at Plant No. 1 and at Plant No. 2 on a biennial basis.
• Keep the award display cabinet up to date by
rotating awards.
• Keep the retiree display in the Administration Building hallway up to date. On an annual basis collect the names of the retirees and update the display board.
• Maintain and coordinate the installation of Honor
Walk bricks on a biennial basis.
• Display collateral material in a neatly and organized manner displayed with current and relevant information.
• Develop a video library of OC San programs to utilize as educational and promotional tools.
• Promote the development and implementation
of OC San’s permittee awards program that
recognizes industries for improving their
adherence to excellent standards.
• Support and promote the development of an awards program for biosolids truck drivers.
• Develop a campaign to showcase OC San’s
diversity to be launched internally and externally.
5. Category: Educational Outreach
Program Manager: Rebecca Long
Program Coordinators/Support: Kelly Newell, Belen Carrillo, Gregg Deterding, and Cheryl Scott
Goal (what): Identify and implement avenues for education and outreach within OC San’s service area to
promote OC San’s mission and vision.
Objective (measurement): Create and identify new educational opportunities including virtual events and
webinars to promote and educate the community on OC San’s work and the essential service provided.
Incorporate the GWRS messaging to increase awareness of the benefits to our service area.
Strategies (why): To further promote OC San as a resource recovery agency, promote OC San’s mission
and promote career opportunities within the wastewater industry.
Tactics (how):
• Execute the Inside the Outdoors contract for Fiscal Year 2022-2023 to continue the educational partnership that includes the Sewer Science program to 500 students within Orange County and introduce them to OC San’s virtual tour program.
• Reinstate physical plant tours and continue
offering the virtual tour to increase the reach of
OC San’s tour program.
• Identify 10-12 community event opportunities for OC San to participate in to inform and educate the community on the important role OC San plays in public health and the environment.
• Continue to encourage and promote the Volunteer
Incentive Program to have a pool of staff that
volunteer for events and speaking engagements
that OC San participates in.
• Expand OC San’s speaker’s bureau to provide a wider set of speakers available.
• Public Service Announcement (PSA) Contest
– work with high schools in our service area
to create a promotional PSA for OC San on a
biennial basis. Obtain a minimum of 20 individual
and/or group entries.
• Continue hosting Wastewater 101 Citizen Academy for our ratepayers, and influential public to showcase OC San operations and initiatives. Host a minimum of four (4) series per year.
• Support the Heritage Museum of Orange County’s
educational efforts by supplying material to be
used for virtual and in-person teaching of OC
San’s key messages.
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6. Category: Capital and Maintenance Outreach
Program Managers: Daisy Covarrubias and Tanya Chong from Engineering,
Program Coordinators/Support: Belen Carrillo, Kelly Newell, Gregg Deterding, Cheryl Scott, and Jennifer
Wein from Engineering
Goal (what): Develop and implement outreach programs that will engage the communities affected by OC
San construction and maintenance activities.
Objective (measurement): Develop, implement, and provide outreach support for over 15 capital projects
scheduled to break ground in fiscal years 2022/2023 and 2023/2024 in more than 10 cities.
Strategy (why): Form a positive presence in the community prior to the start of construction projects or maintenance activities that is personal and proactive. Provide impacted community with information ahead of
construction activities. Inform them of the benefits and need for the project to gain support and understanding
of the necessary construction.
Tactics (how):
• Proactively offer briefings and community
meetings to impacted neighborhoods, civic
groups, businesses, schools, churches, and
other institutions within the project area on an as
needed basis.
• Explore the option of placing advertising pieces in communities/areas impacted by construction.
• Respond to inquiries within a 24-hour period.
• Provide project description and notifications to impacted residents at least two weeks before construction begins.
• Update collateral materials, fact sheets and website with current construction information on an as needed basis.
• Maintain ongoing communications with city staff
and Board Members on current and upcoming
construction outreach projects in affected cities.
• Maintain ongoing communications with impacted
residents within the project area through collateral
material (e.g., flyers, door hangers, emails, text
alerts, social media posts, etc.).
• Measure customer satisfaction through a
construction outreach survey to be distributed at
the close of construction programs.
• Support the Vendor Outreach Program to
promote OC San business opportunities with
local businesses.
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7. Category: Legislative Affairs
Program Manager: Rebecca Long
Program Coordinator/Support: Kelly Newell, Gregg Deterding, and Cheryl Scott
Goal (what): Proactive engagement in legislative advocacy efforts that could impact OC San and the wastewater industry.
Objective (measure): Continue positive relationships with local, state, and federal officials through facility
tours, meetings, and bill tracking as stated in the Legislative Plan.
Strategy (why): Legislative advocacy is an important aspect of our business. Having relationships and being
actively involved, providing input and OC San’s perspective on potential legislature can and does directly affect OC San and our business.
The PAO is responsible for executing the Board approved Legislative Plan, which is updated on an annual
basis. In addition, staff is responsible for tracking state and federal legislation, managing OC San’s legislative
advocates, and seeking appropriations and grants.
Tactics (how):
• Develop and implement Annual Legislative Plan in the second quarter of each fiscal year.
• Track bills and maintain a priority list of key
legislation.
• Provide regular updates to the Legislative and Public Affairs Committee on state and federal matters.
• Host legislative tours.
• Engage in Advocacy Days in Sacramento and Washington DC once a year.
• Take positions on bills that could affect OC San or the industry.
• Work with industry organizations on state and
federal issues to ensure OC San’s positions are
communicated.
• Partner with industry organizations to co-host virtual events and activities.
• Manage the legislative advocates’ contracts
and facilitate regular communication between
lobbyists, staff, and the Board of Directors.
8. Category: Grants Coordination
Program Manager: Rebecca Long
Program Coordinator/Support: Kelly Newell, Gregg Deterding, and Cheryl Scott
Goal (what): Monitor, track, and apply for grants available to OC San.
Objective (measure): Apply and obtain grants for qualified OC San projects and programs.
Strategy (why): Outside funding is important in moving OC San projects and programs forward. With ongoing
attention to government spending, it is vital for OC San to apply for and secure grants to offset costs when
available.
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Tactics (how):
• Apply for two grants a year based on
availability.
• Ensure Grant Policy is updated and current.
• Research grant opportunities and report out to
the Legislative and Public Affairs Committee.
• Seek out available grant funding opportunities for
OC San and its various divisions.
• Secure letters of support.
• Publicize grant awards received.
• Create and measure outcomes.
9. Category: Local Government Affairs
Program Manager: Daisy Covarrubias
Program Coordinators/Support: All PAO staff
Goal (what): Ensure that local elected officials, member agencies, stakeholders, and OC San Board Members
are actively engaged in the work of OC San.
Objective (measure): Provide at least two communication tools per month
Strategy (why): Keeping OC San’s influential public engaged in OC San’s projects and accomplishments
are critical to the support and success of our agency.
Tactics (how):
• Provide Board of Directors with speaking points following every OC San board meeting that can be used when reporting back to their respective councils and community groups.
• Support an orientation (as needed) for new Board
members.
• Develop and keep a current list of monthly informational presentations.
• Maintain an informational presentation video
library for the Board of Directors on key agency
topics.
• Provide regular reports to the Legislative and Public Affairs Committee.
• Develop OC San’s Annual Report.
• Publish a Five Minutes Per Month, each month.
• Participate in government affairs committees.
• Invite new council and board members within OC San’s service area to take a tour of OC San and offer presentations to their respective agencies on OC San programs and efforts.
• Create and distribute quarterly outreach tool kits
for member agency PIOs to help them easily
share and disseminate information about OC
San.
• Host a “State of the District” event for influential leaders throughout the infrastructure and water/wastewater industry, including virtual option.
• Develop an outreach program for member
agencies regarding inflow and infiltration issues
within their sewer systems. The program will
aim to educate, inform, and reduce inflow and
infiltration affecting the local and regional sewer
system.
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10. Category: Crisis Management
Program Manager: Rebecca Long
Program Coordinators/Support: All PAO Staff
Goal (what): Ensure the PAO serves as the primary spokesperson for OC San during normal business and crisis scenarios and facilitates the dissemination of information.
Objective (measure): Ensure that the PIOs in the PAO can respond in a crisis. Provide the necessarily tools
and material to follow established protocols and support the situation as needed.
Strategy (why): It is imperative during a crisis that OC San be proactive and provide clear and effective
messaging to employees, public, and the media.
Tactics (how):
• Maintain an updated crisis communication plan including regular briefings with staff to identify possible issues and responses.
• Maintain and update PAO’s Continuity of
Operations Plan (COOP).
• Work with Risk and Safety Management on Public Affair’s role in an emergency, including our role via the Integrated Emergency Response Plan.
• Ensure proper procedures are in place for Board, employees, and public notification.
• Maintain updated contact lists for resource,
member, and partnering agencies to coordinate
and assist during crisis.
• Develop protocols on everyday PAO tasks to facilitate the operations of the group in a time of crisis.
11. Category: General Manager Support
Program Manager: Daisy Covarrubias
Program Coordinators/Support: All PAO Staff
Goal (what): Ensure the General Manager and Assistant General Managers are supported with information necessary to communicate to the varied OC San audiences.
Objective (measure): Develop monthly communication pieces on behalf of the General Manager. Ensure
General Manager (or designee) is participating and involved in promoting OC San’s initiatives.
Strategy (why): Collaborate with the General Manager to prepare communication and messaging that
reflects the mission and vision of OC San.
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Tactics (how):
New Tactics Introduced
• Assist the General Manager and the Assistant
General Managers with keeping the Board
Members informed and up to date with OC San
activities.
• Assist in the development of the General
Manager’s Monthly Report.
• Develop talking points for Board and Committee
meetings.
• Develop material and speaking points for
presentations and speaking engagements.
• Support the development of the OC San
Strategic Plan.
• Assist in the development of the General
Managers Annual Work Plan, including mid-
year and end of year reports.
• Manage Ask the GM questions submitted.
• Coordinate and support VIP tours guided
by General Manager and Assistant General
Managers.
• Coordinate and produce two Town Hall meetings (live and/or pre-recorded) to keep employees informed and engaged.
Closing Comments
This plan is a broad outline of the Public Affairs Office program. As new issues arise, new functions and
duties will evolve as well. The role of the Public Affairs Office is to stay ahead of issues, be responsive
and flexible to meet the needs of the agency. We will adjust our program accordingly.
• Vendor Outreach Program
• Inflow/Infiltration Member Outreach Campaign
• OC San New Website
• Biosolids Driver Rewards Program
• Permittee Awards
• Diversity Campaign
• Heritage Museum Educational Program
• Video Library
14
Public Affairs Division
10844 Ellis Avenue
Fountain Valley, CA 92708
Fiscal Year 2022/23
and
Fiscal Year 2023/24
PUBLIC
AFFAIRS
PORTFOLIO
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3
Jennifer Cabral
Administration Manager
Kelly Newell
Public Aff airs Specialist
Daisy Covarrubias
Public Aff airs Supervisor
Rebecca Long
Senior Public Aff airs Specialist
Gregg Deterding
Graphics Designer
Belen Carrillo
Senior Public Aff airs Specialist
Cheryl Scott
Administrative Assistant
MEET THE TEAM
Isai Carrillo
Graphics Designer
4
Outreach 5
Internal Projects 31
Branding 43
Legislative 57
Reports 61
TABLE OF CONTENTS
FISCAL YEAR 2022/23
5
OUTREACH
FISCAL YEAR 2022/23
6
OUTREACH
Fiscal Year 2022/23 —
Notice of Public Hearing
Notice of Public Hearing
NOTICE OF PUBLIC HEARING
Wednesday, March 22, 2023 • 6 p.m.10844 Ellis Avenue, Fountain Valley, CA 92708
10844 Ellis AvenueFountain Valley, CA 92708
RETURN SERVICE REQUESTED
We protect public health and the environment by:
Este material esta disponble en español en la pagina electronica: www.ocsan.gov.
7jLOLӋXQj\ÿѭӧFFXQJFҩSEҵQJWLӃQJ9LӋWWUrQWUDQJZHEFӫD chúng tôi: www.ocsan.gov.
PRESORTEDFIRST-CLASSU.S. POSTAGEPAIDSANTA ANA, CAPERMIT NO. 356
Am I eligible for a rebate/refund?Non-residential users that have substantially lower than average water use are eligible for a reduced charge. If you think you qualify, please visit our website, www.ocsan.gov, to obtain claim forms for a rebate or refund. As the single-family residential rate is a flat rate and is the lowest rate that any user can pay for our services, residential users are not eligible for a rebate.
What if I am not connected to the sewer system?The OC San sewer service fee ordinance applies to parcels that are connected to the sewer system. Parcels that are on a septic system are exempt from the OC San sewer service fee. While we have attempted to identify all parcels that utilize a septic system, it is possible that we may have missed some. If this is your situation, please visit our website, www.ocsan.gov, to obtain a septic tank form for a refund.
• Helping to ensure our beaches are safe.
• Supplying 130 million gallons per day of
treated water for recycling.
• Recycling 800 tons per day of solids from
wastewater and creating soil amendment and compost.
• Producing over 60 percent of electricity to
power our treatment facilities.
• Maintaining over $11 billion in infrastructure
— guaranteeing reliability of our pipelines
and treatment systems — reducing the risk of sewer spills and beach closures.
All while being fiscally responsible
and keeping your rates below
the industry average.
To learn more about OC San visit: www.ocsan.gov.
QUESTIONS & ANSWERS
How do I Protest the Proposed Fees?
A public hearing will be held on Wednesday, March 22 at 6 p.m. in the OC San Board Room, 10844 Ellis Avenue, Fountain Valley, California. Any property owner within the sewer service area may protest the proposed fee at the public hearing or may file a written protest by sending a letter to OC San, 10844 Ellis Avenue, Fountain Valley, CA 92708 or an email to rates@ocsan.gov. A valid protest letter or email must include your name, the parcel number at which you receive sewer service from OC San and a statement of protest. The letter or email must be received prior to or during the public hearing on March 22, 2023.
I already pay a sewer fee on another bill. Is this a duplicate sewer charge?A separate sewer fee may be collected for the operation and maintenance of your local sewer system, which may be owned by your city, water district or sanitary district. That system collects the sewage from your parcel, conveys it through the sewers in your local streets, and ultimately transfers it to the large regional trunk sewers and treatment plants that make up the OC San regional system. OC San does not receive any monies collected by these other local sewer agencies.
John Doe
12345 Any Street
Any Town, CA 000000
The cost of the regional sewerage system is apportioned to each property owner based on the amount and strength of theaverage wastewater discharged from that type of parcel use. Parcels are categorized by use on the Orange County Assessor’sdatabase. Although the OC San sewer service fee is not a tax, it is collected as a separate line item on the property tax bill. Using
the services of the County Tax Collector-Treasurer significantly reduces the OC San’s administrative and collection costs. These
savings are reflected in your rate.
The proposed sewer service fees are based on financial and engineering studies and reports. The proposed rates may not be
exceeded in any year without another notice. These sewer service fees do not fund the capital costs of constructing new orexpanded facilities to serve new development; those costs are paid by the customer’s connecting to the local sewer system inthe form of a separate capital facilities capacity charge.
Current Proposed Rate Structure beginning July 1, 2023 through June 30, 2028
2022-23 2023-24 2024-25 2025-26 2026-27 2027-28
$347 $358 $371 $384 $397 $411
Annual Single Family Residential (SFR) User Rate
The multi-family residential (MFR) use per apartment unit has been established by flow monitoring and census data to be 70%
of the SFR use. Thus, the MFR rate will increase proportionally per unit per year. Non-residential users pay a rate per 1,000square feet of building area, based upon the average quantity and strength of wastewater discharged as determined by studies ofactual flows discharged into the system by each particular category of users.
The Orange County Sanitation District (OC San) is a special district responsible for safely collecting, treating,
disposing, and recycling of wastewater (sewage) and industrial waste. It is a public agency, separate from the County of Orange or any city government, established under the State Health and Safety Code to provide clean water service to a specific regional geographic area. OC San is governed by a Board of Directors comprised of elected officials from each of the local sewer agencies
or cities within our 479-square-mile service area serving 2.6 million people throughout Orange County.
Who is the Orange County Sanitation District?We calculated the proposed wastewater rates based
on the following studies:
•2021 Strategic Plan
•2022 Wastewater Rate Study
•2022 Asset Management Plan
•2017 Facilities Master Plan
All of which can be found at www.ocsan.gov.
How Our Rates Are Set
Take a virtual tour, find out more
Want to see our treatment process up close or learn
more about your regional wastewater treatment
provider? Join one of our upcoming virtual tours.Find out more by visiting www.ocsan.gov/tours or emailingforinformation@ocsan.gov.
You have received this notice because the Orange County SanitationDistrict (OC San) provides regional sewer service to your property.OC San collects and treats wastewater from 20 cities, four special
districts and a portion of the unincorporated County of Orange. Amap of OC San’s sewer service area can be viewed at www.ocsan.gov.
OC San is proposing a rate increase in order to pay projected costs of inspection, repair, operation, maintenance, debt service and
reserves needed for OC San’s regional collection and treatment system. As a property owner within OC San’s service area, yourregional sewer service fees along with property tax revenues and other sources of income, will pay for these services.
Due to our efficient operations and size, OC San sewer service fees remain among the lowest in California and in the United States
for wastewater treatment facilities. At the end of the proposed rate program in 2028, OC San’s rates are expected to remain below the projected statewide average.
NOTICE OF PUBLIC HEARING
MARCH 22, 2023 AT 6 P.M.
ORANGE COUNTY SANITATION DISTRICT
10844 ELLIS AVENUE, FOUNTAIN VALLEY, CA
REGARDING PROPOSED SEWER SERVICEFEES TO THE OWNER OF RECORD OF
OC SanTreatment PlantsOC SanRegional Trunkline
OC SAN WASTEWATER (SEWER) SYSTEM
APN#######
You are currently paying your share of the current costs of operating the sewerage system through your annual service fee of $XXX per year.
You are receiving this notice because this change in rates will increase the annual rate per 1,000 square feet of building for
users in your category from $ to $ for the first year of sewerage service. Subsequent annual increases will be proportional to the SFR rate increases described above. Your total service charge will be the product of this rate and the number of 1,000 square feet in your building(s).
7
Certificates
OUTREACH
Fiscal Year 2022/23 — Honor Roll
The organization is being recognized as an environmental steward,
meeting industrial pretreatment program compliance requirements.
10844 Ellis Avenue, Fountain Valley, California 92708-7018 • 714.962.2411 • www.ocsan.gov
BRONZE RECIPIENT
CLASS OF 2022 OC SAN PRETREATMENT HONOR ROLL PROGRAM
BRONZE RECIPIENT
OCS aSS naa P r err t r err aee taa m ent Honor RoRRllProrr
grarr
m
aa
“Company name” is being recognized as an environmental steward andg recognized as an en
Bronze award recipient. The facility has met industrial pretreatmentt. T y has met i
program compliance requirements for at least two consecutive fiscal yearsiremleast tw
and demonstrated their commitment to the environment.d their commit nt to
Mark Kawamoto
Environmental Protection Manager
CLASS OF 2022S OF
Date
Window Sticker
8
OUTREACH
Fiscal Year 2022/23 — Construction
Cypress Truck Sewer Post Card
Orange County Sanitation District
10844 Ellis AvenueFountain Valley, CA 92708-7018
Stay informed of the latest construction news by signing
up for text alerts and email notifications.
Contact the Construction Hotline 714.378.2965 or
ConstructionHotline@ocsan.gov if you have
any questions.
Connect with us @OCSanDistrict
Orange County Sanitation District (OC San) is the public
agency that provides wastewater collection, treatment, and
recycling services for approximately 2.6 million people in
central and northwest Orange County.
CONSTRUCTION AREA
Use your smartphone to scan or snap a
picture of this QR code or visit
www.ocsan.gov/Cypress to take the
survey. Available in English,
Spanish and Korean.
CYPRESS TRUNK SEWER PROJECT
ORANGE COUNTY SANITATION DISTRICT
S E WER
Construction is set to begin in 2023
This project is making improvements to over six miles of regional
sewer pipe and 100 manholes in the cities of Cypress,
Los Alamitos, and La Palma.
(See reverse for map and additional information)
WE WANT TO HEAR FROM YOU.
OC San is gathering information from the community to assist us as we design this important
project. Please take a few minutes to answer questions which will help us determine work
hours and days for this project. Thank you for your feedback.
9
OUTREACH
Fiscal Year 2022/23 — Construction
HQ Bridge Ellis Closure
OC San Headquarters
Bridge Crossing Installation
The 3-storyofficebuildingconstructionproject
includesapedestrianbridgethatwillconnectthe
buildingtoOCSan'sPlantNo.1.
A100-ftspanofthebridgecrossingEllisAvenuewill
beinstalled,requiringaweekend closureofEllis
Avenue. Detourswillbeinplace,seemapon
reverseside.
EllisAvenueClosure
Startingat9p.m.Friday,July21,2023
through11p.m.Sunday,July23,2023
Alldateandtimessubjecttochangeduetooperationalfactorsor
inclementweather.
10
OUTREACH
Fiscal Year 2022/23 — Construction
Los Alamitos Truck Sewer Project
S E WER Construction Is Coming!
Los Alamitos Trunk Sewer Project
The Los Alamitos Trunk Sewer Projectunk Sew isanticipated to start in the next couple of months. in the next co
This project will make improvements to the make improvement
regional sewer lines and manholes in the cities of lines and manholes in
Seal Beach andd Los Alamitos.
Stay informed of the latest construction news by signing up for
text alerts and email notifications.
To sign up for text alerts use your smartphone
to scan or snap a picture of this QR code or text
“Los Alamitos” to 74121.
For email alerts sign up at www.ocsan.gov/LosAlamitos
For questions contact the Construction Hotline at 714.378.2965 or at
ConstructionHotline@ocsan.gov.Connect with us @OCSanDistrict
11
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Fiscal Year 2022/23 — Construction
Collecting Samples Post Card
~
12
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Fiscal Year 2022/23 — Construction
Westminster Blvd. Sewer Project Post Card
Westminster Blvd. Sewer Project
Street restoration in progress, including upcoming nightwork.
See reverse side for additional information
FollowUs:
@OCSanDistrict
Questions?
Construction HotlineČĆĉ ĈČč ćĎċĊ
Email~ k
Website 1
10844 Ellis AvenueFountain Valley, CA 92708-7018www.ocsan.gov
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OCSan isa publicagencythatprovides wastewatercollection,treatment,
anddisposalservicesforapproximately2.6millionpeoplein central and
northwestOrange County.OCSan hasalmost400miles ofsewer pipes that
collectwastewaterfromresidential,commercial,andindustrialsources.
Sunday, March26-Thursday, March30
Sunday, April3-Thursday, April 6
WorkHours: 9p.m. -5a.m.
Alldateandtimessubject tochange due to operationalfactorsorinclementweather.
Anychangesto the schedule willbe postedon the project webpage at
1 .
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OCSanis apublic agencythatprovides wastewatercollection, treatment,
anddisposal servicesforapproximately2.6 millionpeople incentraland
northwest OrangeCounty.OCSanhasalmost400milesofsewer pipesthat
collectwastewater fromresidential, commercial,andindustrialsources.
13
OUTREACH
Fiscal Year 2022/23 — Construction
Construction Network Owner’s Night Post Card
ocsan.gov/doingbusiness
DOING BUSINESS
WITH
The Orange County Sanitation District (OC San)is a public
agency that provides wastewater collection, treatment, and
recycling services for approximately 2.6 million people in
central and northwest Orange County. OC San treats about anaverage of 179 million gallons of wastewater per day.
ANNUAL
REPORT
CapitalImprovement
Program
Fiscal Year 21/22
Interested in
doing business
with OC San?
Scan the QR code on the front or visit
the website ocsan.gov/doingbusiness
for general information and to view
current and upcoming opportunities.
Follow us: @OCSanDistrict
Email: Construction@ocsan.gov
14
OUTREACH
Fiscal Year 2022/23 — Construction
OC San Service Area Annexation
OC SAN SERVICE AREAANNEXATION
Visit www.ocsan.gov/annexation
or scan the QR code
for more information.
15
OUTREACH
Fiscal Year 2022/23 — Construction
Bushard Diversion
Routine maintenance is required to support the OC San sewer system, such as the
removal of debris from fats, oils, grease, wipes, and other materials. Due to the location
and when sewer flows are at their lowest, work at the diversion structure will need to be
performed at night. Temporary traffic control with lane closures and associated noises are
expected. We apologize in advance for the inconvenience.
In addition to the scheduled maintenance, crews will use this opportunity to gather
information for an upcoming construction project that is expected to start in early June. The
future project will make repairs to the Bushard Diversion Structure. Area residents should
expect to receive additional project details including working hours and traffic plans prior to
the start of construction.
Nighttime Activity:
Bushard St. North of Ellis Ave. at the
OC San Bushard Diversion Structure
April 20 from 9 p.m. to 7 a.m.
Dates and time subject to change due to operational factors or inclement weather
Several manhole covers are noticeable in the roadway surface on Bushard Street.
These manholes provide access to a below grade large concrete structure, the Bushard
Diversion Structure. This structure is critical to the conveyance of wastewater and is
responsible for diverting wastewater flows through eight- and nine-foot diameter sewer
pipelines to either the Fountain Valley or Huntington Beach facility for treatment.
What is the Bushard Diversion Structure?SCHEDULED MAINTENANCE
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
SEE INSIDE
For more information
Stay informed
Call the Construction Hotline at (714) 378-2965
Email ConstructionHotline@ocsan.gov
Visit www.ocsan.gov
Connect with us
on social media @ocsewers
The Orange County Sanitation District is a public agency that provides
regional wastewater collection, treatment, and recycling services for
approximately 2.6 million people in central and northwest Orange County.
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Fiscal Year 2022/23 — Construction
Taft Sewer Improvement Project
Orange County Sanitation District – or OC San – provides wastewater collection, treatment and disposal services for approximately 2.6 million people in central and northwest Orange County. The OC San Taft Sewer Improvement Project is part of a large capital improvement program to maintain and improve infrastructure.
Taft Ave
Meats Ave
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PROPOSED ALIGNMENT SEWER REPLACEMENT AND RELOCATION
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Questions?OC San is committed to proactive
and transparent communication.
Call the Construction Hotline at (714) 378-2965 or email ConstructionHotline@ocsan.gov. To sign up for text alerts, scan
the QR code below or visit
www.ocsan.gov/taft for the latest
project updates and schedule information.
About the ProjectThe project will replace and relocate
a portion of the Taft Sewer in the
City of Orange. The project will upsize almost two miles of pipe along Taft Avenue from Glassell Street to Sacramento Street,
northbound on Sacramento Street to
Brentford Avenue, to Breckenridge
Street to Meats Avenue. The current pipe ranges between 12 to 15 inches and will be upsized to 18 to 21
inches. A portion of the sewer that
currently runs along Tustin Street will
be relocated to North Sacramento Street.
OC San Taft Sewer Improvement Project Area
Why Is This Infrastructure
Needed?
OC San is committed to protecting public health and the environment by proactively replacing and maintaining its infrastructure. Increasing the size
of the pipe as part of the project will
facilitate the future maintenance of
the pipeline.
Stay Informed
For more information, visit www.ocsan.gov/taft and follow us on social media @OCSanDistrict.
Taft Sewer Improvement Project
2022 2023 2024 2025 2026
Design Start Anticipated Construction Start
Anticipated Construction Completion
Schedule
JOIN US FOR A VIRTUAL COMMUNITY MEETING!
Taft Sewer Improvement Project
Date:Thursday, Dec. 8, 2022, via Zoom Webinar
Time:6 p.m. start time (PST)
The Orange County Sanitation District (OC San) is
proposing the Taft Sewer Improvement Project that will
replace and relocate a portion of the existing Taft Avenue
sewer pipeline within the City of Orange.
The project will upsize approximately two miles of pipe
along Taft Avenue from Glassell Street to Sacramento
Street, northbound on Sacramento Street to Brentford
Avenue, to Breckenridge Street to Meats Avenue. All work
would be conducted within the public road right-of-way.
The project will abandon 1,200 feet of existing OC San
sewer pipeline and three maintenance holes along Meats
Avenue at State Route 55.
At the community meeting you can:
Ɣ Learn more about the project status and schedule
Ɣ Speak with project team members and ask questions
The virtual meeting will be held in English.
Get more information at ocsan.gov/taft.
Taft Ave
Meats Ave
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NOT TO SCALE
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Fiscal Year 2022/23 — Communication
Sunflower and Red Hill Sewer Repairs
LOCATION: Sunflower Avenue between South Ross Street and Main Street, in the cities of Costa Mesa and Santa Ana.
CONSTRUCTION ACTIVITY:The Orange County Sanitation District (OC San) is rehabilitating over a mile of regional sewer pipe in the cities
of Irvine, Costa Mesa and areas adjacent to Santa Ana. In February, work will begin on Sunflower Avenue
between South Ross Street and Main Street. An epoxy will be applied to the sewer pipes to repair and prevent
future corrosion. This type of work is best done at night when the flow in the pipes is low. This work was initially
scheduled for October and was to be completed by December, however, due to weather, the work had to be
rescheduled and will begin in early February. This is the final stage of the Sunflower and Red Hill Sewer
Repairs Project.
SCHEDULE:
February 2023 through March 2023*
Monday through Friday, 7 p.m. to 7 a.m.
*Dates and times are subject to change due to operational factors or inclement weather.
WHAT TO EXPECT:
QIntermittent construction noise may be noticeable due to use of heavy equipment and machinery
QReduced lanes on Westbound/Northbound Main Street
QLeft turn / U-Turn Lane on Southbound Main at Sunflower will be closed**
**Traffic control will be set up and remain in place 24/7 until the work is complete.
Mitigation measures will be taken to minimize the traffic and noise impacts to our neighbors.
We understand the construction can be
an inconvenience and appreciate your patience. For more information scan the QR code, visit www.ocsan.gov/
sunflower, call 714.378.2965 or email
ConstructionHotline@ocsan.gov
Sunflower and Red Hill
SEWER REPAIRS
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Sunflower Ave Sunflower Ave
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Lane Closures
South CoastPlaza
February - March
AVIS/BudgetCar Rental
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ORANGE COUNTY SANITATION DISTRICT
collection, treatment, and recycling services for approximately 2.6 million people in central and northwest Orange County.
01/2023
LOCATION: Sunflower Avenue between S. Plaza Drive and Main Street, in the cities of Costa Mesa and Santa Ana.
CONSTRUCTION ACTIVITY:
The Orange County Sanitation District (OC San) is rehabilitating over a mile of regional sewer pipe in the cities of
Irvine, Costa Mesa and areas adjacent to Santa Ana. Later this month, work will occur on Sunflower Avenue near
the South Coast Plaza shopping area. An epoxy will be applied to the sewer pipes to repair and prevent future corrosion. This type of work is best done at night when the flow in the pipes is low.
SCHEDULE:
September 2022through December 2022*
Monday through Friday, 7 p.m. to 7 a.m.
*Dates and times are subject to change due to operational factors or inclement weather.
WHAT TO EXPECT:
Q Intermittent construction noise may be noticeable due to use of heavy equipment and machinery
Q Lane closures will remain in place for the duration of the work in this phase
Q Westbound Sunflower Avenue will be reduced to one lane between Flower and Avenue of the Arts
Q Avenue of the Arts will be reduced to one left turn lane at Sunflower
Q Southbound left turn lane on Main Street at Sunflower will be closed
Mitigation measures will be taken to minimize the traffic and noise impacts to our neighbors. This portion of the
project is part of a larger project to repair sewer lines in Costa Mesa, Irvine and areas adjacent to Santa Ana. Part
of the work in Irvine has been completed and the remainder of the projects work will be completed in the City of
Irvine after this work is complete. The entire project is expected to be complete in early 2023.
We understand the construction can be
an inconvenience and appreciate your
patience. For more information scan
QR code, visit www.ocsan.gov/
sunflower, call 714.378.2965 or email ConstructionHotline@ocsan.gov
Sunflower and Red Hill
SEWER REPAIRS
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Upcoming Work
Future Work
Lane Closures
South CoastPlaza
September - October October - December
ORANGE COUNTY SANITATION DISTRICT
collection, treatment, and recycling services for approximately 2.6 million people in central and
northwest Orange County.
The Orange County Sanitation District Sunflower and Red Hill Sewer Repairs Project rehabilitates over a mile of
regional sewer pipe in the cities of Irvine, Costa Mesa, and areas adjacent to Santa Ana.
Upcoming Construction Activity
LOCATION: Sunflower Avenue in the City of Costa Mesa
WHAT: This work will be done at night. There will also be traffic lane closures for above ground bypass piping to
accommodate the sewer work.
WHEN: October 6 through October 28, 2022(Dates and times are subject to change due to operational factors or inclement weather.)
WORK HOURS:Monday through Thursday, 7 p.m. – 7 a.m.
All lane closures will remain in place 24/7 until work in the area is complete.
For additional information
about this project,
please scan the
QR code below, call the
Construction Hotline at
714.378.2965 or email
ConstructionHotline@
ocsan.gov.
Sunflower and Red Hill
SEWER REPAIRS
ORANGE COUNTY SANITATION DISTRICT
wastewater collection, treatment, and recycling services for approximately 2.6 million people in central and northwest Orange County.
10/2022
Right TurnONLYPar
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NO LEFT TURNS
Right TurnONLY
BristolSunflowerPlazaNO LEFT TURN
DETOURS:
•If heading Eastbound on Sunflower, the next available U-turn will be at Flower Street
•If heading Northbound on Park Ctr and need to travel WB on Sunflower, make a U-turn at Flower Street or head
South on Park Center Drive, Right on Town Center and Right on Bristol
•If exiting the Bristol – Sunflower Plaza or the apartments off West Stevens Avenue on Westbound Sunflower, make a U-turn at Bristol Street
WHAT TO EXPECT:
•Northbound Park Center Drive and Southbound West Stevens Avenue traffic will be limited to Right Turns only
at Sunflower Avenue
•All Left Turn lanes in all directions at the intersection of Sunflower Avenue and West Stevens Avenue/Park
Center Drive will be closed
•Eastbound traffic on Sunflower Avenue will not be affected
•Left Turn lane on Sunflower Avenue south of West Stevens Avenue into Bristol – Sunflower Plaza will be closed
The Orange County Sanitation District Sunflower and Red Hill Sewer Repairs Project rehabilitates over a mile of
regional sewer pipe in the cities of Irvine, Costa Mesa, and areas adjacent to Santa Ana.
Upcoming Construction Activity
LOCATION: Sunflower Avenue in the City of Costa Mesa
WHAT: This work will be done at night. There will also be traffic lane closures for above ground bypass piping to accommodate the sewer work.
WHEN: October 6 through October 28, 2022(Dates and times are subject to change due to operational factors or inclement weather.)
WORK HOURS:Monday through Thursday, 7 p.m. – 7 a.m.
All lane closures will remain in place 24/7 until work in the area is complete.
For additional information
about this project,
please scan the QR code below, call the
Construction Hotline at
714.378.2965or email
ConstructionHotline@
ocsan.gov.
Sunflower and Red Hill
SEWER REPAIRS
ORANGE COUNTY SANITATION DISTRICT
wastewater collection, treatment, and recycling services for approximately 2.6 million
people in central and northwest Orange County.
10/2022
Right TurnONLYPar
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W Stevens Ave
NO LEFT TURNS
Right TurnONLY
BristolSunflowerPlazaNO LEFT TURN
DETOURS:
•If heading Eastbound on Sunflower, the next available U-turn will be at Flower Street
•If heading Northbound on Park Ctr and need to travel WB on Sunflower, make a U-turn at Flower Street or head
South on Park Center Drive, Right on Town Center and Right on Bristol
•If exiting the Bristol – Sunflower Plaza or the apartments off West Stevens
Avenue on Westbound Sunflower, make a U-turn at Bristol Street
WHAT TO EXPECT:
•Northbound Park Center Drive and Southbound West Stevens Avenue traffic will be limited to Right Turns only
at Sunflower Avenue
•All Left Turn lanes in all directions at the intersection of Sunflower Avenue and West Stevens Avenue/Park
Center Drive will be closed
•Eastbound traffic on Sunflower Avenue will not be affected
•Left Turn lane on Sunflower Avenue south of West Stevens Avenue into Bristol – Sunflower Plaza will be closed
18
OUTREACH
Fiscal Year 2022/23 — Communication
OCSanConnection
Spring 2023
published by the orange county sanitation district
community newsletter
OC San is near completion on the
Sunflower Avenue and Red Hill
Sewer Repairs Project that has
been taking place in the cities of
Irvine, Santa Ana and Costa Mesa
over the past 15 months.
This project rehabilitated over a
mile of sewer pipeline. These pipes
range in size from 4 ½ to 6 ½ feet
in diameter and were installed
over 50 years ago between 1969
and 1971. The pipeline is lined
to add a layer of protection from
corrosive hydrogen sulfide gases
from wastewater. The project made
repairs to the lining to reduce the
risk of a sewage spill and/or pipe
failure. This repair will also extend
the life of the pipe to continue to
collect and transport an average
of 7-15 million gallons per day
of wastewater to OC San for
treatment.
This project required crews to
physically enter live sewers and
set up temporary diversions and
bypasses. These diversions and
bypasses are necessary to reroute
wastewater out of the pipeline to
allow crews to perform the repair
work inside the live sewers. Most
of the work was performed at night
when wastewater flows inside the
pipes are lower. Performing night
work also minimizes the risk of a
sewer spill and traffic impacts.
This project began in November
2021 and was expected to be
complete earlier this year, however,
due to some construction delays
and the recurring rain events, the
$4.8 million construction project
will be completed by the end of
April 2023.
Bypass piping typically set up above the ground as seen here
are used to reroute flows out of the sewer pipeline below
ground.
The pipes are large enough for the crews to walk inside of them to
make the repairs.
FINISH LINE IN SITE
Spring 2023 Newsletter
19
OUTREACH
Fiscal Year 2022/23 — Communication
Summer 2022 Newsletter
OCSanConnection
Summer 2022
published by the orange county sanitation district
community newsletter
Heal the Bay Releases Beach Report Card
Just In Timefor Summer!
Heal the Bay released their 2021-2022 Beach Report Card and it has us doing a little happy dance!
For the second year in a row, Orange County beaches top the Honor Roll list. To be on the Honor
Roll, beaches need to receive an A+ for all four seasons. Beaches in the OC San service area to
receive this honor are:
•Corona Del Mar
•Huntington City Beach, at 17th Street
•Bolsa Chica Reserve, at Flood Gates
•Surfside Beach, at Sea Way
•Crystal Cove
Landing a spot on the list is in part attributed to OC San’s 100 percent Ocean Discharge Permit
compliance record, our extensive Beach/Ocean Monitoring Efforts, and our Urban Runoff
Diversion Program. To learn about these programs visit www.ocsan.gov.
The Heal the Bay Beach Report Card can be viewed at www.healthebay.org.
20
OUTREACH
Fiscal Year 2022/23 — Communication
What2Flush Brochure
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Orange County Sanitation District
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should be properly disposed of in the trash. Never put them in the
garbage disposal. Crushed eggshells and coffee grounds can also
be used for making garden compost.
)RRG
should not be flushed down the sink. The best way to get rid of food
is to compost what you can and wipe or scrape the remnants in the
trash. Use a drain screen in your sink to catch any remaining bits of
food as you wash the dishes. Use your garbage disposal sparingly.
Using the drain as a dump will have unforeseen consequences of
clogging sewer lines and possible backups in your home.
)DWV2LOVDQG*UHDVH )2*
should never be poured down the sink or garbage disposal. FOG
sticks to the interior surface of the sewer pipes, hardens over time
and eventually may cause sewage to backup and lead to a sewage
spill in your home or on our streets. Running hot water as you
pour the grease down the drain will not help either. Many people
are unaware that pouring hot water and detergent down the drain
only breaks up grease temporarily. The best way to get rid of FOG
is to let it cool/harden, mix it with other absorbent materials, place
it in a bag or container and then throw it in the trash.
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always seems to make its way past the plug. Hair will catch and
stick to other items and is very difficult to get out of piping once it
gets in. Keep hair from going into the pipes by using a fine drain
screen to catch hair in your bathtub and shower and dispose of it
properly in the trash.
+RXVHKROG+D]DUGRXV0DWHULDOV
such as motor oil, pesticides, paint and solvents should never be
poured down the drain. All of these are highly toxic and will cause
long term damage to the environment. Dispose of these items
by contacting the nearest household hazardous waste collection
center where these and other household items can be dropped off.
If there is just a little unused paint left, put the can in a safe place
(inaccessible to children, pets, or ignition sources) and remove the
lid so the remaining contents can dry out. Once the contents have
dried out, replace the lid and dispose of the can in the trash or
recycler.
3UHVFULSWLRQ'UXJV2YHU7KH&RXQWHU0HGLFDWLRQV
contain chemicals that you don’t want entering the wastewater
supply. Keep in mind that sewage is treated and recycled, so
we want to keep our wastewater as chemical-free as possible.
Our wastewater treatment plants were not designed to remove
chemicals from the water. The best way to dispose of items like
these is to make them undesirable, such as crushing them and
then mixing with coffee grounds, kitty litter or dirt before sealing
them in a plastic bag and disposing in the trash.
6DQLWDU\3URGXFWV3DSHU7RZHOV'LDSHUV
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are made of materials that don’t break down and can cause pipes
to clog. The trash is the place for these items.
.LWW\/LWWHU
(especially clay kitty litter) will sooner or later clog your pipes,
even the ones that claim to be “flushable.” Far more problematic
is Toxoplasmosis, a parasite found in cat waste that is harmful to
marine biology. It’s better to keep your cat waste out of wastewater
and just put it in the trash.
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both cause more problems than you’d imagine. They don’t
biodegrade and can cause pipes to clog.
Unfortunately, over the years, people have turned the toilet into
a trash can. From medications and sanitary products to deceased
pet fish and cigarette butts, if it fits, people flush it. Flushing these
types of items down the toilet causes home pipes to clog, wastes
water (up to 5 gallons of water every time you flush) and most
importantly can have a huge impact on our sewers and not to
mention our ocean. Below is a list of items that people commonly
flush that should not be going down the toilet:
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The toilet is not the only drain that people are using to get rid of
unwanted waste; people are also known to use the kitchen sink
as a trash can. Since the invention of the garbage disposal, which
claims to grind even the hard stuff such as small bones and fruit
peels, people have turned the sink drain into a common destination
for kitchen waste. Again, as long as it fits, people throw it or pour
it down the drain. Letting trash flow and go down the kitchen
sink (or any other drain in the house) may cause pipes to clog and
can eventually lead to sewage spills that harm the environment.
Here is a list of the most common things that people dump into
their sinks instead of disposing of them properly:
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21
OUTREACH
Fiscal Year 2022/23 — Communication
What2Flush Flyers
It’s simple, the toilet is only meant
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22
Ocean Monitoring Program
OUTREACH
Fiscal Year 2022/23 — Fact Sheet
Ocean Monitoring Program
hhe ocean?How does OC San protect th
hhealth and To meet our mission of “protecting public hnngoing ocean the environment,” OC San maintains an on
yy the United monitoring program, which is overseen byaand theStates Environmental Protection Agency a
ool Board.California Regional Water Quality Contro
fefe, sediment OC San regularly monitors the marine life
uuare miles of quality, and water quality in over 185 squ
water samples ocean off Huntington Beach. In addition, CCounty coastlines, are collected along 19 miles of Orange C
eess potentialfrom Seal Beach to Crystal Cove, to asseMMonitoring health risks to beachgoers. The Ocean M
OOLFDUHVDIH3URJUDPYHULÀHVWKHPDULQHOLIHDQGSXEO
sse of treatedfrom any possible effects from the releas
wastewater.
hhow?What does the program sh
re the treare the treatedrea• Fish and other critters are healthy whernces betwences between wewater is released. There are no differen
e living in sime living in similar simthose living around the outfall and thoseparts of the ocean.
• The concentration of contaminants in muscle tissue of uscle tissue of e of • The concentration of contaminants in mu
e e and federaal bottom-dwelling fish do not exceed state human consumption standards. Thereforee, it is safe totohuman consumption standards. Thereforeh
eaeat fish caught offshore.ea
the• The sediment that ssurrounds the outfall pipelinethe
to does have pollutants r related to wastewater releases.to
tantHowever, the level of ppollutants has decreasedtantcaudramatically since 1985 b because of OC San’s Source ecau
Control Program.
on• Overall, OC San’s core monnitoring area is healthy e monon
ce conand similar to reference condnditions throughout thece conBight rSouthern California Bight regioion. OC San regularly Bight r
ommuncollaborates with community ppartners on regional ommun
ms to emonitoring programs to ensure te the healthy conditionsms to emare continuously mmet.
f the effOC San is proud of the efforts taken n every day to protectf the effthe envirpublic health and the environment. HaHard work is put intothe envir
icals frompreventing chemicals from entering thehe sewer system. icals fromken to useGreat care is taken to use the best wasstewater treatment ken to use
ailable. Otechnologies available. OC San’s Ocean n Monitoring ailable. O
nProgram continues to be a model for othher programs nues to beethroughout the United States. e United S
eTo learn more about OC San’s Ocean Mononitoring e about OitProgram, visitit csan.gov/oceanwww.oc .
Answers to questions about...ORANGE COUNTY SANITATION DISTRICT
cct (OC San) is a public agency ththat provides wastewater collection,The Orange County Sanitation Districprproximately 2.6 million people in cecentral and northwest Orange County. treatment, and recycling services for appr
t wastewater from residential, commercial and industt wastewater from residential, commmercial and industrial sources.stOC San has two plants that treat
OC San’s Ocean Monitoring team - the team of 11 goes out 80 - 100 days a year to conduct testing.OC San’s Ocean Monitoring and Research Vessel Nerissa
23
PhotoShelter Brochure
INTERNAL PROJECTS
Fiscal Year 2022/23 — PhotoShelter
Employee Brochure
OC San’s Photo Library (PhotoShelter) is an online archiving system that offers staff the flexibility
and ease to locate a picture or video based on a specific description/category.
The library is constantly changing and growing as photos are added and categorized.
Log in to The San Box;Access the
Apps tab; Scroll down to PhotoShelter
To access PhotoShelter follow these simple steps:
1 Log in using your Internal OC San login2
Once in the system, click galleries to
browse photos or use the Search feature3
Plant No. 1PlantNo
1
Plant No. 2Employee EventEmployee
E
v
e
nt
4 Download and Save to your PC
PHOTOSHELTER
OnlinePhoto ArchivingLibrary
user guide
24
General Manager Recruitment Brochure
OUTREACH
Fiscal Year 2022/23 — Employment
General Manager
Recruitment Announcement
25
Employment Recruitment Brochure
OUTREACH
Fiscal Year 2022/23 — Employment
Orange County Sanitation District
DIRECTOR OF
ENGINEERING
Recruitment Announcement
26
Employment Recruitment Brochure
OUTREACH
Fiscal Year 2022/23 — Employment
Orange County Sanitation District
DIRECTOR OF FINANCE
Recruitment Announcement
27
Construction Post
OUTREACH
Fiscal Year 2022/23 — Social Media/Videos
What 2 Flush Posts
28
National HandwashingWeek Post
OUTREACH
Fiscal Year 2022/23 — Social Media/Videos
New Year’s resolution Post
NACWA Utility Leadership Post
Wastewater 101 Post
29
OUTREACH
Fiscal Year 2022/23 — Social Media/Videos
Video Contest Post FOG Post
NACWA Utility Leadership Post Beach Report Card Post
30
INTERNAL
PROJECTS
FISCAL YEAR 2022/23
31
Honor Walk Invitation
INTERNAL PROJECTS
Fiscal Year 2022/23 —
Employee Event - Honor Walk
Light refreshments will be served
RSVP to: forinformation@ocsan.gov by Wednesday, June 21, 2023
Please join us on
Wednesday, June 28, 2023
3:30 p.m.
Plant No. 1 Administration Building
to honor this year’s
Honor Walk Inductees
Larry Crandall
Board Chairman and Board Member d
Marc Dubois
Contracts and Purchasing Manager
Jack Ellis
Collections Facilities Foreman
James Ferryman
Board Chairman and Board Memberd2023Honor WalkORANGE COUNTY SANITATION DISTRICT
32
2023 Honor Walk Brochure
INTERNAL PROJECTS
Fiscal Year 2022/23 —
Employee Event - Honor Walk
ORANGE COUNTY SANITATION DISTRICTHonor Walk
2023 Inductee
3
Larry Crandall
Larry Crandall served on the OC San Board of Directors from 2002 to 2012. He
proudly represented the City of Fountain Valley of which he was elected to serve
as Council Member in 1998 serving as mayor in 2001 and 2005.
Mr. Crandall served as Board Vice Chairman from 2008-2010 and as Board Chairman
from 2010-2012. He served on the Operations Committee and the Groundwater
Replenishment System (GWRS) Steering Committee during his tenure. Mr. Crandall
implemented policy decision such as moving to full secondary treatment and was
instrumental in the initial expansion of the GWRS. Under his leadership, OC San’s
Fitch Bond rating went up from AA to AAA. The new rating, coupled with the
existing AAA rating from Standard and Poor’s, allowed OC San to issue debt at the
lowest possible cost.
Mr. Crandall represented OC San in Sweden to accept the World Water Prize for
GWRS, which is of course recognized around the world. He was instrumental in
creating the rate structure which helped bring balance between residential, commercial,
and industrial users. Due to his forward thinking, the residential sewer rates remained
some of the lowest in California averaging less than one dollar a day.
33
INTERNAL PROJECTS
Fiscal Year 2023/24 — Honor Walk
The Orange County Sanitation District
proudly recognizes
James Ferryman
Honoring distinguished public service
on the occasion of his induction into the OC San Honor Walk
Wednesday, June 28, 2023
______________________________________________________
Robert Thompson Chad Wanke
General Manager Chairman of the Board2023Honor Walk
Certificate
TODAYHonorWalk
HONORING
Marc Dubois
Contracts and Purchasing Manager
Jack Ellis
Collections Facilities Foreman
Larry Crandall
Board Chair and Board Member
James Ferryman
Board Chair and Board Member
Poster
34
INTERNAL PROJECTS
Fiscal Year 2022/23 — Signage
Chemical Sign for Plant
SODIUM
HYPOCHLORITE
(BLEACH)
CAS No. 7681-52-9
Emergency Call
714-593-7133
CONSULT CORRESPONDING MSDS
FOR FURTHER HAZARDOUS
INFORMATION AND INSTRUCTIONS
3 0 1
FIRE
HAZARD
REACTIVITY
HEALTH
HAZARD
4 - Severe
3 - Serious
2 - Moderate
1 - Slight
0 - Minimal
SPECIFIC
HAZARD
OXY - Oxidizer
ACID - Acid
ALK - Alkali
COR - Corrosive
W - Use No Water
Sodium Hypochlorite 12.5%
MAINTENANCE OR LINE BREAKING
INSPECTION
GOGGLES FACE SHIELD CHEMICAL GLOVES CHEMICAL BOOTS TYVEX SUIT
GOGGLES
35
OC San Birthday Card
INTERNAL PROJECTS
Fiscal Year 2022/23 —
Employee Communications
36
Mar-April Bi-Monthly Newsletter
Jan-Feb Bi-Monthly
Newsletter
INTERNAL PROJECTS
Fiscal Year 2022/23 —
Employee Communications
JANUARY/FEBRUARY
2023
ORANGE COUNTY SANITATION DISTRICT
YOUR SOURCE FOR OC SAN NEWS AND INFORMATION
PASSING THE TORCH
OC San’s New General Manager
ROB THOMPSON
HelloSpring
INSIDE THIS ISSUE
MARCH/APRIL 2023
37
July-Aug Bi-Monthly Newsletter
May-June Bi-Monthly
Newsletter
MAY/JUNE 2023
ORANGE COUNTY SANITATION DISTRICT
YOUR SOURCE FOR OC SAN NEWS AND INFORMATION
Honor Walk Returns
On June 28, four recipients were honored as part of the
Honor Walk Celebration. The event recognizes past staff and
board members for significant contributions to the quality of operations and leadership. Honorees are permanently memorialized
with a custom engraved brick that is installed in the Honor Walk
located near the Administration Building at Plant No. 1.
Marc Dubois, James Ferryman and Larry Crandall
Jack Ellis
Additional photos on page 7
SUMMER
INTERNAL PROJECTS
Fiscal Year 2022/23 —
Employee Communications
38
2022 Retiree Poster
Thank You Card
Dear Peggy,
We would like to express our sincerest appreciation for your service and
dedication to OC San. Our agency would not be what it is today without
your contributions. You should take great pride in your role in protecting
the public’s health and the environment over the past 19 years.
We wish you the best of luck and good health in all your future
endeavors!
Sincerely,
__________________________________________________
Chad P. WankeBoard Chairman Robert C. ThompsonGeneral Manager
INTERNAL PROJECTS
Fiscal Year 2022/23 — Employee Event
39
Banner
*THESE REPRESENT THOSE WHO SUBMITTED PHOTOS TO PARTICIPATE.
Bob Bell³861DY\(OHFWULFLDQV0DWH3HWW\2IÀFHUQG&ODVV Ì Jason Biedermann³860DULQH&RUS&RUSRUDO,QIDQWU\6TXDG/HDGHU Ì Tony Briseno — U.S. Navy, Machinist MateJames Brown³860DULQH&RUSV/DQFH&RUSRUDO%URZQ ² Ì Jesse Freeman³$UP\1DWLRQDO*XDUG6HUJHDQW( Ì Bill Gilbert³86$UP\6SHFLDOLVWWK&ODVV Victor Gonzalez³861DY\$YLDWLRQ%RDWVZDLQ0DWH(TXLSPHQWQG&ODVV Ì Derek Harp³&$$UP\1DWLRQDO*XDUG&DSWDLQ &XUUHQWÌ Donald Hawthorne³861DY\VW&ODVV(QJLQHPDQ Ludwig Lapus³861DY\3HWW\2IÀFHUQG&ODVV Ì Adam McMurdy³86$UP\5DQN6SHFLDOLVWy Ì Michael Morey³86$UP\(QJLQHHU yTracey Murphy ³861DY\(QJLQHQG&ODVV Ì Paul Nguyen³86$LU)RUFH6HUJHDQW Ì Brian Reed³861DY\$YLDWLRQ6WUXFWXUDODQG+\GUDXOLFV6SHFLDOLVW Larry Roberson³86$LU)RUFH6HUJHDQW Ì Henry Rosas³861DY\0DFKLQLVW0DWHQG&ODVV3HWW\2IÀFHU
Kevin Schuler ³860DULQH&RUSV6HUJHDQW Ì Enrique Zapien³860DULQH&RUSV&RUSRUDO
Ì OC San Retirees ÌDan Dillon Ì Steve HowardPatrick McNelly Ì Mark MutGary Prater Ì Jim TintleDave Usher
Ì OC San Retirees ÌJennifer Alexander³861DY\&RQVWUXFWLRQ0HFKDQLF Ì John Bellitti ³861DY\%RLOHU7HFKUG&ODVV Dan Dillon³860DULQH&RUS6HUJHDQW Ì Steve Howard³860DULQH&RUSV6HUJHDQW
Roger Kenerson³861DY\$YLDWLRQ7HFKQLFLDQQG&ODVV (No photo available) Ì Tony Leak³86$UP\6HUJHDQW kSteve Lavelle³860DULQH&RUS/LHXWHQDQW&RORQHO Ì Patrick McNelly (Deceased)³86$UP\6SHFLDOLVW Mark Mutz³86$UP\6HUJHDQW Ì Gary Prater (Deceased)³86$UP\6HUJHDQW( Jim Tintle³861DY\3HWW\2IÀFHUVW&ODVV Ì Dave Usher³860DULQH&RUS r
Jennifer Alexander John Bellitti Dan Dillon Steve Howard Tony Leak Steve Lavelle Patrick McNelly
Mark Mutz Gary Prater Jim Tintle Dave Usher
Adam McMurdy Michael Morey Tracey Murphy Paul Nguyen Brian Reed Larry Roberson Henry Rosas Kevin Schuler Enrique Zapien
Bob Bell Jason Biedermann Tony Briseno James Brown Jesse Freeman Bill Gilbert Victor Gonzalez Derek Harp Donald Hawthorne Ludwig Lapus
Past and Present
OC San Salutes Our Veterans
Veterans Poster for Employees
INTERNAL PROJECTS
Fiscal Year 2022/23 —
Employee Communications
40
Certificate
INTERNAL PROJECTS
Fiscal Year 2022/23 —
Employee Event - VIP Luncheon
Cortney Light
In recognition of your commitment to
community outreach and education by participating in the
Volunteer Incentive Program
July 2021 - June 2022
____________________________________
James D. Herberg, General Manager
I amI amI amI am
DedicatedDedicatedDedicatedDedicated
For you to use at any food restaurant of your choice
*Please submit your receipt for reimbursement
Expires 06/30/2023
OC SANTHANKS YOUour Volunteers
$15 Food Voucher
OC SANTHANKS YOUour Volunteers
Food Voucher Coupon
THANK YOU
Dear Cortney,
In this new virtual world, we wanted to write this note and say thank you for taking the time to volunteer. Every year we take a
moment to celebrate our volunteers who have given their time to help spread the news about OC San.
Thank you for being a tour guide to most of our “virtual” nursing
student tours. You have gone above and beyond, and it hasn’t gone
unnoticed. On behalf of Management and the Board of Directors, thank you for your time and dedication to OC San.
________________________________________________James D. Herberg, Chad P. WankeGeneral Manager Board Chairman
Thank You Card
41
Poster
INTERNAL PROJECTS
Fiscal Year 2022/23 —
Employee Event - Ice Cream Social
Let’s get back together OC San and celebrate by getting social!
It’s time for us to get together and be social, so why not get together with Ice Cream. Come swing by
and say hi to old friends and new. This will be your opportunity to say goodbye to the March Retirees
and visit with the past retirees since 2019. Please get your Supervisors approval to attend.
Plant No. 1 Open Area
Near Building A And B.
Thursday, March 23
3:00 - 4:30 pm
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Map
42
INTERNAL PROJECTS
Fiscal Year 2022/23 —
Organizational Response Chart
Board Guidebook Inserts
Orange County Sanitation District
TEAM CONTACTS
20
23
3
Kelly Lore Clerk of the Board
Areas of Responsibility• Administrative Support to the Board of Directors•Prepare, Record, Preserve and Maintain the Legislative Actions of theBoard of Directors
&XVWRGLDQ RI 5HFRUGV DQG )LOLQJ 2IÀFHU
Jennifer Cabralministration ManagerAdmigement responsibility for assigned services/activities including:Manage ned services/act
f ResponsibilityAreas of R•nity & Educational OutreachCommunity & Educational Outre•External CommunicationsInternal & External Communication•rant ManagementLegislative & Grant Management••Media Relations
•BBoard Services•Recoecords Management
Carrie RoblesSecretary to the General Manager General Manag
Areas of Respononsibility• Maintains the General Manager’s Schedulethe General Manager’s • Prioritizes the General Manager’s Daily Tasks and Responsibilitiess the General Manager’s D• Edit all General Manager Communicationsl General Manager Communica• Prepare and Disseminate Correspondence, Memos and Formsare and Disseminate Corresponden
Rob ThompsonGeneral Manager
Areas of Responsibility•Agent of the Board of Directors•Full Management Responsibility for all OC San Operations, Services and Activities•Plans, Manages and Oversees the Activities and Operations of Seven Departments
3XEOLF $IIDLUV2IÀFH•Board Services
GENERAL MANAGER’S OFFICE
43
BRANDING
FISCAL YEAR 2022/23
44
BRANDING
Fiscal Year 2022/23 —
Corporate Identity
Lobby Template
45
BRANDING
Fiscal Year 2022/23 — Corporate Identity
Backbanners
Frontbanners
46
BRANDING
Fiscal Year 2022/23 — Corporate Identity
Bus Banners
47
BRANDING
Fiscal Year 2022/23 — Corporate Identity
Cart Signs, Tet Festival
Learn more about what we do
www.ocsan.gov
Follow us: @OCSandistrict
2QO\ÁXVKWKH
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48
BRANDING
Fiscal Year 2022/23 — Signage
Contractor Hat Decal
2023
CONTRACTOR
2023
CONTRACTORSAFETY ORIENTATION
49
BRANDING
Fiscal Year 2022/23 — Corporate Identity
OC San Plant Banners
50
BRANDING
Fiscal Year 2022/23 — Corporate Identity
GWRS Teams Background
51
BRANDING
Fiscal Year 2022/23 — Corporate Identity
GWRS Step and Repeat Banner
52
BRANDING
Fiscal Year 2022/23 — Corporate Identity
GWRS Gift Tag
Thank You!
53
BRANDING
Fiscal Year 2022/23 — Signage
FOG Signs
For additional information visit
www.ocsan.gov
54
BRANDING
Fiscal Year 2022/23 — Signage
OC San Stickers for Lab
Property of
55
BRANDING
Fiscal Year 2022/23 —
Signage - Public Works Week
Front Gate Banner
National
Week
Public
WorksPublic
Works
THANK YOU FOR ALL YOU DO!
Please take one of each item,
as a token of our appreciation
Limited supply
Please be considerate of others
May 21 through May 27
National
Week
Public
WorksPublic
Works
Celebrating the work we do every dayCelebrating the work we do every day!
Table Tent
56
BRANDING
Fiscal Year 2022/23 — Signage
Pump Station Sign
MacArthur Pump Station
Call (714) 962-2411
4219 MacArthur Boulevard, Newport Beach, CA 92660
57
LEGISLATIVE
FISCAL YEAR 2022/23
58
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Fiscal Year 2022/23 — Virtual Event -
State of OC San
Flyer and Admission Ticket
State of OC San
ADMISSION TO
59
INTERNAL PROJECTS
Fiscal Year 2023/24 — Headquarters
Signs for Board Tour of Headquarters
• Mass timber is featured into the design of the building, consisting of
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• The largest mass timber beam measures 12 ¾-inch wide by 40 ½-inch
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• Pursuing LEED Gold
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• Three-story building totaling 109,000 square feet
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renewable energy
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60
Guide to Business Report
REPORTS
Fiscal Year 2022/23
BOARD OF DIRECTORS’
GUIDE TO
BUSINESS
61
REPORTS
FISCAL YEAR 2022/23
62
First Quarter Financial Report Cover Design
REPORTS
Fiscal Year 2022/23
First Quarter
Financial Report
For the period ended September 30, 2022
Orange County Sanitation District
Orange County, California
63
Asset Management Plan Report
REPORTS
Fiscal Year 2022/23
2022ASSETMANAGEMENTPLAN
64
Budget Update Report
REPORTS
Fiscal Year 2022/23
Orange County Sanitation District, California
Budget
UPDATE
Fiscal Year — 2023-24
65
Annual Comprehensive Financial ReportCover Design
REPORTS
Fiscal Year 2022/23
Orange County, California
Orange County Sanitation District
Annual Comprehensive
Financial Report
for the year ended June 30, 2022
66
Design and Construction Report
REPORTS
Fiscal Year 2022/23
ORANGE COUNTY, CALIFORNIA
Design and Construction
Requirements for
Sanitary Sewers
67
High Flow Management Cover Design
REPORTS
Fiscal Year 2022/23
Orange County Sanitation District
High Flow Management
Guide Book
OPERATIONS DIVISION
February 2023
68
Marine Monitoring Annual ReportCover Design
REPORTS
Fiscal Year 2022/23
Marine Monitoring
Annual Report
Program Year 2021 - 2022
69
OC San Annual Report
REPORTS
Fiscal Year 2022/23
We are OC San
annual report
21
22
70
Mid-Year Financial Report
REPORTS
Fiscal Year 2022/23
For the period ended December 31, 2022
Orange County, California
Orange County Sanitation District
71
Resource Protection Annual ReportCover Design
REPORTS
Fiscal Year 2022/23
RESOURCE PROTECTION DIVISION
Annual Report
PRETREATMENT PROGRAM
2021-22
72
Personnel Policies and Procedures Manual
REPORTS
Fiscal Year 2022/23
Personnel Policies
and Procedures Manual
ORANGE COUNTY SANITATION DISTRICT
73
Outreach 74
Internal Projects 105
Branding 125
Legislative 134
Reports 143
TABLE OF CONTENTS
FISCAL YEAR 2023/24
74
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FISCAL YEAR 2023/24
75
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Fiscal Year 2023/24 — Community Newsletter
OCSanConnection
Spring 2024
published by the orange county sanitation district
community newsletter
See page 7 for more information.
Come celebrate 70 years of
environmental excellence at our
upcoming Open House!
Don’t miss out on this fun and
FREE event for the community.
Throughout our 70 years, OC San has worked very
hard to transform our wastewater treatment plants to
the resource recovery facilities that we operate today.
OC San repurposes and utilizes every byproduct
possible generated during the wastewater treatment
process. To gain a clear picture of who we are, we
must look back on our journey.
and Going
Strong
OCSanConnection
Summer 2023
published by the orange county sanitation district
community newsletter
It all started on June 9, 1954 –
the County Sanitation Districts
of Orange County began official
operations taking over the duties of
the Joint Outfall Sewer (the original
sewer agency).
Today, 69 years later, as the Orange
County Sanitation District, we
are more than just a wastewater
treatment plant, we are a resource
recovery facility. We are recycling
100 percent of our reclaimable
flow, we recycle about 540 tons
of biosolids (nutrient-rich organic
byproduct of wastewater treatment),
we generate an average of 7.1
million kilowatts of energy per
month, and so much more.
Over 600 employees work day
in and day out to meet the same
mission we had back then, to
protect public health and the
environment.
Cheers to us for celebrating 69
years! Learn more about OC San
and our history on our website at
www.ocsan.gov.
Aerial view of construction of Ocean Outfall in Huntington Beach,
circa 1930s
Celebrating 69 Years asEnvironmental Stewards
Arial view of OC San circa 1953.
OCSanConnection
Winter 2024
published by the orange county sanitation district
community newsletter
OC San Celebrates
The Orange County Sanitation District has an extensive history
that has made it what it is today. On June 9, 1954, we began
official operations as the County Sanitation District of Orange
County. This year, marks 70 years of hard work, dedication and
prosperity that has allowed OC San to transcend its role well
beyond a wastewater treatment plant, to an essential resource
recovery facility that recycles water, produces energy, and
creates nutrient-rich organic matter.
With a workforce of over 650 employees serving 2.6 million
people in central and northwest Orange County, we remain
committed to protecting public health and the environment
through effective wastewater treatment and recycling.
Join us as we celebrate 70 remarkable years throughout 2024!
Years of Environmental Excellence
OC San is hosting a
Save the Date
Updates will be posted on our website
and on our social media platforms.
OPEN HOUSECommunity
Saturday, June 8, 2024
to commemorate the
milestone and we inviteall of you.
OCSanConnection
Fall 2023
published by the orange county sanitation district
community newsletter
Protecting public health and the
environment requires a superb
system in place to ensure the over
180 million gallons of wastewater received daily are properly
collected, treated, and recycled.
To make this happen we must invest in our infrastructure.
We have a 10-year, $3 billion
Capital Improvement Program (CIP) to maintain, rehabilitate,
or upgrade our two treatment
plants, 15 pump stations, and almost 400 miles of regional
sewer pipes.
We have two CIP projects starting construction later this year that will
make infrastructure improvements
in the communities of Costa Mesa
and Newport Beach.
The first is the MacArthur Project
along MacArthur Blvd. between
Newport Place/Von Karman Avenue and Birch Street within
the City of Newport Beach. The
project will install about 1/3 of a
mile of new pipe and several new
manholes.
This project is slated to start
later this year and will be in construction for approximately
one year. More information on this
upgrade can be found online at www.ocsan.gov/MacArthur.
Another infrastructure improvement
project scheduled for later this year is the rehabilitation of two
parallel regional sewer pipelines
along a 1-mile stretch on Airway Avenue and Airport Loop Drive
(www.ocsan.gov/airwayairport) in
the City of Costa Mesa, near the John Wayne Airport. A secondary
portion to this project is the
rehabilitation of approximately
four miles of the regional sewer
pipeline that runs along the I-405
freeway in the City of Costa Mesa
(www.ocsan.gov/alongthe405).
As specific schedules are
available, they will be posted on
our website. We encourage you
to visit the project pages to sign
up for email and text notifications
to stay informed and be among
the first to know about the project developments.
To gain deeper insights into our
Capital Improvement Program and to learn more about additional
upcoming projects, please
explore our latest annual report(www.ocsan.gov/construction).
MAKINGIMPROVEMENTSto Better Serve You!
Newsletters
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Fiscal Year 2023/24 — Seal Beach
Pump Station
As part of the Orange County Sanitation District’s (OC San) Capital Improvement
Program, the Seal Beach Pump Station is being replaced. The 1970’s station is
located at the corner of Seal Beach Blvd. and Westminster Ave. in the City of Seal Beach. The project will start this spring and last approximately four years.
The pump station is nearing the end of its useful life and needs to be replaced
with a new facility that will include a more efficient pumping system, odor treatment systems, and a standby emergency generator. The new station will be constructed on the same site,
once fully operational, the old pump station will be demolished.
SEAL BEACH PUMP STATION
Orange County Sanitation District
Start Date: Spring 2024Duration: ~ 4 years
Seal BeachPump Station
WESTMINSTER AVE.
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Template
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Fiscal Year 2023/24 — Honor Roll Post Card
APPLY TODAY TODAY TODAY
APPLYAPPLY
Join the Pretreatment
Honor Roll Class of 2023
OCS a n P r e t r e atment Honor RollProgra
m
Sunny Delight Beverages Company is being recognized
as an environmental steward and Bronze award recipient.
The facility has met industrial pretreatment program compliance
requirements for at least two consecutive fiscal years
and has demonstrated their commitment to the environment.
Mark Kawamoto
Environmental Protection Manager
CLASS OF 2023
Date
This facility is recognized as an environmental steward for
meeting industrial pretreatment program compliance requirements.
10844 Ellis Avenue, Fountain Valley, California 92708-7018 • 714.962.2411 • www.ocsan.gov
OC SAN PRETREATMENT HONOR ROLL PROGRAM
BRONZE AWARDBRONZE AWARD
SCAN HERE TO LEARN MORE!
–CLASS OF 2023––CLASS OF 2023–
OC SAN PRETREATMENT HONOR ROLL PROGRAM
Postcard
Certificate
Window Decal
78
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Fiscal Year 2023/24 — Tet Festival
Parade Banner
79
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Fiscal Year 2023/24 — CWEA Water Jobs
CWEA Employment Flyer
WHAT WATER HAS TO OFFER
Instrumentation Technicians: Install, repair,
and inspect manufacturing equipment and
monitoring devices.
Electricians: Install, repair, operate, and
maintain electrical systems.
Mechanics: Performs preventative and
corrective maintenance on equipment, vehicles,
and machinery.
Heavy Equipment Operators: Operates and
maintains a variety of heavy and light equipment
used in the operation and maintenance.
Water Treatment Operators: Manage a system
of machines to treat and transfer water.
Wastewater Treatment Operators: Operate a
system of machines used to clean and improve
the quality of wastewater.
WATER JOBS ARE IN HIGH DEMAND
CALIFORNIA
WATER JOBS
The next big water challenge for California is
a shrinking workforce as highly specialized
workers have reached retirement age and
are leaving the profession. We’ve refilled
our reservoirs but need to refill the water
workforce pipeline!
Many California water and wastewater
agencies have seen significant turnover in
recent years. More than half of our workforce
is retiring in large waves, a trend some call
the ‘silver tsunami.’
You can help California’s water associations
build a healthier, more resilient water system
by raising the profile of the mighty water
workforce. Please help us spread the word
about these stable, well-paid, high-quality,
inclusive career opportunities.
Family sustaining wages and benefits. Pay for
entry-level workers is 50% higher than in other
industries.
Stability. Everyone needs water, so jobs are
secure and in demand wherever you want to live.
Fast way to $100K without a degree. Community
college and trade programs can help you on
your career journey to earning more, but college
degree not required for all positions.
Big projects. Critical responsibilities. Water
workers are responsible for protecting public
health and the environment for all Californians.
Overflowing with opportunities. The wave of
retirements means promotional opportunities
come up quickly, and many agencies provide
training and tuition reimbursement.
Work as a team. Water professionals work closely
together, sharing a common goal and supporting a
welcoming and inclusive environment.
OVER 200
different career pathways.
Water offers
There is
something for
everybody.
Find career paths, salary info, job
openings, and local training info
from your local water supplier or at:
www.CAWaterJobs.org
www.Baywork.org
www.IEWorks.org
www.MWDOC.com/weea
WATER
IS HIRING!
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Fiscal Year 2023/24 — Easement Post Card
Post Card Front
OC SAN
EASEMENT CLEAN-UP
OC San will be conducting bi-
annual cleaning in the easement
located behind your home within the
next two weeks. To ensure a smooth
operation, please make sure that
the area is clear of any obstructions
and remains easily accessible. Your
cooperation is highly appreciated.
For additional information regarding
OC San’s easements
please visit www.ocsan.gov/
easements.
Or scan the QR code
10844 Ellis Avenue
Fountain Valley, CA 92708
Questions: Email – easement@ocsan.gov
Post Card Back
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Fiscal Year 2023/24 — Careers Brochure
Engineering Brochure
Engineering Careers in Wastewater
rolesLearn about the many
playwe
ORANGE COUNTY SANITATION DISTRICT
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Fiscal Year 2023/24 — Flyer Box
Flyer Box
Scan the QR code or visit www.ocsan.gov/westside for more information.
PLEASE TAKE ONE
Construction Hotline (714) 378-2965ConstructionHotline@ocsan.gov www.ocsan.gov
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Fiscal Year 2023/24 — Construction
Fountain Valley Living Magazine Ad
Have any questions about the construction?
Visit www.ocsan.gov/Bushard or contact the Construction Hotline
at (714) 378-2965 or email constructionhotline@ocsan.gov.
CONSTRUCTION AT BUSHARD ST
OC San is a public
agency that provides
regional wastewater collection, treatment,
and recycling services
for approximately
2.6 million people in central Orange
County and treat over
180 million gallons of wastewater each day. OC San operates two
treatment facilities, one
in Huntington Beach and one right here in
Fountain Valley.
You may have noticed driving down Bushard Street near Ellis Avenue some
construction work. The Orange County Sanitation District (OC San) has been in the
City of Fountain Valley streets working on their Diversion Structure since mid-April.
What is a Diversion Structure you ask? It’s a structure that is critical to the
conveyance of wastewater and is responsible for diverting wastewater flows through large diameter sewer pipelines (think 8- to 9-feet wide!) that go to OC
San’s treatment facilities.
The majority of the work will take place during daytime hours. However, there will be some night work for critical activities that will need to occur when sewer flows are at
their lowest which is during the nighttime hours. The maintenance work that is being
done is helping the longevity of the structure for the next 70 years. Construction will be completed in the summer months, until then please excuse the traffic control set ups
and any delays they may cause. OC San appreciates your patience.
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Fiscal Year 2023/24 — Video Contest
Flyer - Front
R E C
VIDEO CONTEST
Find Yourself
at OC San
00:00:60:00
OC San is more than just a job, it is a career. You probably never imagined that
your dream job would be at a wastewater treatment plant but after participating
in our video contest, it just might be. Submit a 15-59 second video that high-
lights an OC San career and get entered for a chance to win.
Entries must be submitted no later
than April 30, 2024. Winners will be
announced in June 2024.
Deadline
Five Prizes Awarded*
Three winners receiving - $500
- Selected by an OC San judging panel.
Instagram Viewer’s Choice Award - $250
- Video with the most likes
Facebook Viewer’s Choice Award - $250
- Video with the most reactions
TOM R.
*OC San reserves the right to not award, or to
modify the monetary awards presented as
deemed appropriate or necessary.
Preparing Your Entry
• The video must be between 15 – 59
seconds in length.
• No professional assistance or use of
copyright material is allowed. This
will result in automatic
disqualification.
• A completed entry form must
accompany each video submitted.
Please note that all submissions are
the property of OC San and will not
be returned.
Who May Enter
Students who live or attend a high school
or college within the OC San service
area. Entries can be a group or individual
effort. Each participating group and/or
individual may only submit one entry to
win. Students and/or groups may only be
selected once to receive a winning entry.
Must Haves for Video
• A career title must be highlighted in the video.
Suggested phrase: If I worked at OC San, I
would be a (career title), because (reasoning).
• For a list of OC San career opportunities, isit
ocsan.gov/video
• The sentence "I found myself at OC San"
must be said in the video.
To view previous submission, please visit:
http://www.youtube.com/user/2OC SAN
(Technical information may be outdated)
• Obscene, provocative, or otherwise
questionable content will not be considered.
We retain sole discretion as to what
constitutes inappropriate content.
• By entering the contest, entrants agree to
have their submitted name displayed on our
website, and social media platforms and
used by OC San for any purpose, at any
time, without any fee or other form of
compensation. We reserve the right to
disqualify users, without notice, and for any
reason.
General Conditions
If you are unsure if you are within the OC San service area,email Belen Carrillo at bcarrillo@ocsan.gov for verification.
Submissions must be emailed to
forinformation@ocsan.gov
IRVINE
ANAHEIM
ORANGE
SANTAANA
FULLERTON
BREA
TUSTIN
YORBALINDA
HUNTINGTONBEACH
COSTAMESA
GARDENGROVE
SEALBEACH
BUENAPARK
NEWPORTBEACH
LAHABRA
WESTMINSTER
CYPRESS
PLACENTIA
FOUNTAINVALLEY
STANTONLOSALAMITOS
VILLAPARK
LAPALMA
PacificOcean
P1
P2
Flyer - Front
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Fiscal Year 2023/24 — Headquarters
Fact Sheet
Fact Sheet
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Fiscal Year 2023/24 — Employment
Flyer - Front
Under direction, performs advanced professional-level information technology support duties in the analysis, design, evaluation, development, programming, testing, implementation, documentation,
and maintenance of a wide variety of systems and programs for
OC San; provides support to departments with complex computer
systems and programs and/or enterprise systems; troubleshoots, analyzes, and resolves difficult and complex systems and software problems; serves as a project manager on assigned projects;
evaluates and recommends current and third party systems and
applications; provides highly technical support, expertise, and training
to end users; and performs duties as assigned.
This individual will be responsible for:
• Designing and implementing financial reports.
• Prepare functional design documents for any changes or implementations for supported financial systems.
• Designing, writing, and updating process documentation for
supported financial systems.
• Suggesting improvements to current processes being performed by
Finance group.
• Work with Finance group to understand and troubleshoot key areas of business including but not limited to In-house Payroll, Procurement, General Ledger Accounts Payable, Revenue.
• Maintains system configuration for finance supported software.
• Performs system administration tasks including but not limited to periodic updates, break fix updates, and general upgrades.
• Performs data quality analysis during financial system
implementations, upgrades and enhancements.
• Provides quantitative and qualitative business process analysis.
The successful candidate will possess:
A Bachelor’s degree from a college or university accredited by the
U.S. Department of Education, with major coursework in computer science, information systems, or a related field;
At least four (4) years of work experience in information systems or
network programming and analysis.
A valid California Class C Driver’s License.
Any combination of education and experience that provides the
required knowledge, skills, and abilities may be qualifying as
determined by OC San.
The annual salary range for this position is $128,585.60 - $141,710.40. Placement within this range will be dependent upon the qualifications of the successful candidate and OC San policies.
Benefits include vacation leave; eleven paid holidays and one floating
holiday; sick leave; administrative leave; group life insurance; group disability insurance; group health insurance (employee contribution required), dependent coverage available, including medical, dental, and vision; a retirement* plan (Orange County Employees Retirement
System) and the option of participating in a deferred compensation
plan as well as other optional benefits. A credit union is available. Benefits are subject to the Board of Directors’ periodic determination (usually annually) and the meet and confer process, and are therefore subject to change. The District makes a generous contribution toward
the cost of these benefits.
*New employees hired on or after January 1, 2013 will be subject to the retirement benefit formula and provisions set forth by the California Public Employees’ Pension Reform Act of 2013 (PEPRA).
All employees contribute to the Orange County Employees Retirement System (OCERS). Contributions are based on an OCERS actuarially determined rate structure and age at time of employment; contributions are deducted on a pre-tax basis. The retirement benefit
formula is 2.5% at age 67; however, employees with reciprocity may
be eligible for the 2.43% at age 65 retirement formula (also known as “1.667% at 57.5”).
For an overview of OC San’s benefits, please visit www.ocsan.gov/
about-us/jobs/employee-benefits.
THE SENIOR INFORMATION TECHNOLOGY ANALYST (FINANCE SUPPORT) ROLE
For questions and inquiries, please contact:Adam Montoya, Human Resources Analyst
Telephone: (714) 593-7026
E-mail: amontoya@ocsan.gov
HOW TO APPLY
APPLY ONLINE AT WWW.OCSAN.GOV/JOBS
by MONDAY, MAY 20, 2024.
Stay Connected! Follow us @OCSanDistrictAn Equal Opportunity/ADA Employer
EDUCATION, CERTIFICATIONS AND EXPERIENCE
BENEFITS AND COMPENSATION
SENIOR INFORMATION
TECHNOLOGY ANALYST
FINANCE SUPPORT
Recruitment Announcement
The Orange County Sanitation District (OC San) has provided more than 70 years of outstanding and innovative service to residents and
businesses in north and Central Orange County, California. As the third
largest wastewater agency west of the Mississippi River, OC San is focused on providing an excellent level of service to its rate payers. With the mission, “To protect public health and the environment by providing effective wastewater collection, treatment and recycling,”
OC San has maintained an extensive ocean monitoring program for
over 30 years.
OC San is nationally recognized as a leader in wastewater recycling,
biosolids management, and energy recovery. In 2003, OC San became
the first biosolids program in the nation to be certified by the National Biosolids Partnership (NBP). OC San produces over 365 million pounds of biosolids a year which are recycled for use on agricultural land or used to produce compost material. OC San also captures and
recycles methane gas to produce electricity and heat that powers over
60% of its energy needs, saving OC San rate payers millions of dollars every year.
OC San’s two treatment plants, located in Fountain Valley and
Huntington Beach, process about 180 million gallons of wastewater each day generated by approximately 2.6 million residents and businesses within the service area. While some of the treated water from the two treatment plants is released over five miles out into the
ocean at a depth of two hundred feet below the surface of the water, most is recovered into Orange County’s main water supply through the visionary Groundwater Replenishment System (GWRS), a project
jointly funded by the Orange County Water District (OCWD) and OC
San, which began operation in 2008. The GWRS is the largest water purification project of its kind in the world and can produce up to 130 million gallons (492,000 cubic meters) of water per day of near-distilled, high-quality water. That is enough to meet the needs of nearly
one million residents in north and central Orange County.
OC San is governed by a 25-member Board of Directors, comprised of representatives appointed from 20 service-area cities, two
sanitary districts, two water districts, and one representative from
the Board of Supervisors. The Board oversees operations, approves programs and projects and sets policy. The Board has three standing sub-committees. These committees are: Steering Committee, Administration Committee, and Operations Committee. Board and
Committee meetings are typically held on Wednesday evenings. For a
full list of committees and meeting times, please visit www.ocsan.gov.
ABOUT OC SAN
(Continued on other side)
Flyer - Back
87
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Fiscal Year 2023/24 — Signage
Event Sign
OCSanConnection
published by the orange county sanitation district
community newsletter
Scan to receive our
newsletter directly
in your inbox.
Stay up-to-date Stay up-to-date
with OC San.with OC San.
Follow us on social media @OCSanDistrict
88
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Fiscal Year 2023/24 — Headquarters
Media Kit
89
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Fiscal Year 2023/24 — Brochure
OC San Brochure
Take a tour of the largest wastewater facility in the county.Sign up at www.ocsan.gov/tours
Follow us on social media @OCSanDistrict
www.ocsan.govforinformation@ocsan.gov 714.962.2411
04/2024
Fat, Oils, and Grease (FOG) should never be poured down the sink or garbage disposal. FOG sticks to the interior of the sewer pipes, hardens over time, and can eventually cause a backup leading to a sewage spill in your home or on our streets.
The best way to get rid of FOG is to let it cool/harden, mix it with other absorbent materials, place it in a bag or container and then throw it in the trash.
KEEP ITFLOWINGABOUTOC SAN
• OC San is the regional wastewater sewer provider for 2.6 million people in north and central Orange County.
• OC San treats about 180 million gallons of wastewater every day, and provide 130 million gallons of wastewater to the Groundwater Replenishment System which produces enough drinking water for 1 million people.
• We have 15 pump stations and almost 400 miles of sewers in our service area which encompasses 20 cities, four special districts, and unincorporated portion of the County of Orange.
v
G) should never be poureddisposal. FOG sticks to the s, hardens over time, and ckupleading to a sewage ur streets.
FOG is to let it cool/harden, nt materials, place it in a throw it in the trash.
Best Practices For Proper Disposal
Orange County
Sanitation District
The 3 Ps
ONLY
VKRXOGEHÁXVKHGGRZQWKHWRLOHW
WRLOHW
Prescription drugs and over-the-counter medications contain chemicals that you don’t want entering the wastewater supply.
The best way to dispose of prescription drugs and over-the-counter medication is to make them undesirable, by crushing them and mixing it with coffee grounds, kitty litter or dirt before sealing them in a secure bag or container and disposing in the trash.
PHARMACEUTICALS
Disposable wipes can clog your pipes and affect our equipment and treatment process. Even though it may say “flushable” on the packaging, please throw them in the trash.
“FLUSHABLE” WIPES ARE NOT FLUSHABLE
90
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Fiscal Year 2023/24 — Open House
Passport
Scan QR Code
Follow us @OCSanDistrict
View our
OC San Tour Video
Invitation
Save The Date
Passport
Tour Card
91
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Fiscal Year 2023/24 — Open House
Tour Sign
Quality Assurance
Scientist• Serves as the Quality Assurance Administrator for OC San’s Environmental Laboratory and Ocean Monitoring Program.
• Responsible for implementing, maintaining, and improving upon the laboratory’s Quality Management System.
• Manages laboratory accreditations (CA-ELAP, UT-NELAP, SCAQMD) and ensures testing activities meet the requirements of the 2016 TNI Standard.
Principal Environmental Specialist• Oversees contracted laboratory testing activities and projects, including coordination of scheduling and final report preparation.
• Develops, maintains, and distributes controlled documentation used for laboratory data calculations, calibrations, reporting, and traceability.
• Conducts revisions of laboratory Standard Operating Procedures (SOPs) and procedural documents.
Senior Environmental Specialist• Coordinates and oversees the calibration, verification, and maintenance of laboratory support equipment, ensuring that laboratory and standard specifications are met.
• Performs comprehensive review of contracted laboratory data to ensure quality control parameters align with method specifications.
• Assists laboratory staff with quality assurance inquiries and the correction of non-conformances.
Welcome to the OC San
• Get an event passport at the
welcome table.
• Fill it up by visiting each booth.
• Submit your passport for a chance to win a raffle prize.
Follow us @OCSanDistrict
PRIZESPRIZPRIZESIZESESPRPRPRPRPRPRPRPRPRPRPRPRPRPRPRIZIZIZIZIZIZIZIZIZIZIZIZIZIZIZESESESESESESESESESESESESESESESPPPRRRPRPPPRRRPRPPZIZIIRRRZZIZISESEEZZZESESEEESESPRPRPRPRPRPRIZIZIZIZIZIZESESESESESESPPPRRPRPRRIIIZZZZEESSESESS
MUST KNOWSMUMUMUMUMUMUMUMUMUMUMUMUMUMUMUSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTKKKKKKKKKKKKKKKNONONONONONONONONONONONONONONOWSWSWSWSWSWSWSWSWSWSWSWSWSWSWSMUMUMUMUMUMUSTSTSTSTSTSTKKKKKKNONONONONONOWSWSWSWSWSWSMUST KNOWS
Collect your free ice cream ticket (Limit one per person)
Photographs and/or video will be taken at today’s event. By taking part in this event you grant the Orange County Sanitation District full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images for publicity
or other purposes to help promote the work of the
Orange County Sanitation District.
This might include (but is not limited to), the right to use
them in printed and online materials, or social media. If you do not wish to be photographed, please inform a member of the Orange County Sanitation District team at the welcome booth.
NOTICE
NespressoMachine
Airpods2nd Generation
StanleyCup (40 oz)
TOURCHECK-IN
Booth Sign
Welcome Sign
Ocean Monitoring
Environmental Supervisor
• Plans, assigns, and reviews the environmental compliance work of staff
• Assists in the preparation and administration of the ocean monitoring budget
• Supervises and participates in the preparation of environmental reports,
memoranda, and correspondence related to ocean monitoring
Scientist
• Develops, plans, conducts, and manages environmental research projects and special studies to advance OC San’s Ocean Monitoring Program
• Participates in related working groups and committees within OC San, with regulatory agencies, and with outside organizations
• Coordinates the production and review of the Marine Monitoring Annual Report
Principal Environmental Specialist• Oversees offshore field sampling efforts for special studies and permit
compliance, including coordination of scheduling, staffing, and pre- and post-mobilization logistics
• Oversees the benthic invertebrate (infauna) taxonomy program, including managing the specimen voucher collection as well as coordinating sample assignments and review of taxonomic data
• Coordinates and oversees the work of external contractors and the ordering of supplies and equipment
Senior Environmental Specialist• Participates in complex offshore fieldwork to collect and process a wide variety of samples for special studies and permit compliance
• Conducts laboratory analyses including toxicity testing and identification of infauna specimens
• Participates in the generation of the Marine Monitoring Annual Report, including data input and analysis, interpretation of findings, and composition
Boat Captain• Commands and navigates OC San’s 58-foot ocean monitoring vessel Nerissa
• Performs and schedules routine vessel maintenance, including purchasing vessel
parts and supplies
• Works with senior staff to coordinate field sampling schedules and logistics to
meet compliance sampling requirements
Assistant Boat Captain• Assists in the navigation and maintenance of OC San’s ocean monitoring vessel Nerissa
• Serves as the principal operator of the winch and A-frame for deployment of
oceanographic equipment to collect samples for special studies and permit compliance
• Participates in beach sample collection for indicator bacteria analysis
Lab Signs
PERFORMANCES
Mariachi los Santos from
Santa Ana High School
South Coast Chinese Cultural Center
Martial Arts USA
Film SoundTracks
Fountain Valley High School Royal Regiment Drumline
9 am
10 am
10:30 am
11 am
9:30 am
Stage Poster
92
OUTREACH
Fiscal Year 2023/24 — What 2 Flush
Fact Sheet
Sticker
Honk if you know
What 2 Flush!
*Pee, Poop, and Toilet Paper ONLY
Pee, poop and paper should be the only things going down the toilet. Flushing other types of items down the toilet causes home pipes to clog, wastes water (up to five gallons of water every time you flush) and most importantly can have a huge impact on our sewers and not to mention our ocean.
It’s simple, the toilet is only meant to
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are made of materials that don’t break down and can cause pipes to clog. The
trash is the place for these items.
both cause more problems than you’d imagine. They don’t
biodegrade and can cause pipes to clog
contain chemicals that you don’t want entering the wastewater
supply. The best way to dispose of items like these is to make them undesirable, such as
crushing them and then mixing with coffee grounds, kitty litter or dirt before sealing them in a plastic bag and disposing in the
FOG sticks to the interior surface of the sewer pipes, hardens over time and eventually may cause
sewage to backup and lead to a sewage spill in your home or on our streets. Running hot
water as you pour the grease down the drain will not help either. Instead, let it cool/harden, mix it with other absorbent materials, place it
in a bag or container and then throw it in the trash.
should not be flushed down the sink. The best way to get rid of food is to compost what you
can and wipe or scrape the remnants in the trash. Never put them in the garbage disposal.
always seems to make its way past the
plug. Hair will catch and stick to other items and is very difficult to get out of piping once it gets in.
such as motor oil, pesticides, paint and solvents
should never be poured down the drain. All of these are highly toxic and will cause long-
term damage to the envirnoment. Dispose of these items by contacting the nearest household hazardous waste collection center
where these and other household items can be dropped off.
(especially clay kitty litter)
will sooner or later clog your pipes, even the ones that claim to be “flushable.” Far more problematic is Toxoplasmosis, a parasite
found in cat waste that is harmful to marine biology. It’s better to keep your cat waste out
of wastewater and just put it in the trash.
Items that people commonly dispose of that should NOT be going down the drain:
are made of materials that don’t
break down and can cause pipes to clog. The trash is the place for these items.
contain chemicals that you don’t want entering the wastewater supply. The best
way to dispose of items like these is to make them undesirable, such as crushing them and then mixing with coffee grounds, kitty litter or dirt before sealing them in a plastic bag and disposing them in the trash.
(especially clay kitty litter) will sooner or later clog your pipes, even the ones that claim to be “flushable.” Far more problematic is Toxoplasmosis, a parasite found in cat waste that is harmful to marine biology. It’s better to keep your cat
waste out of wastewater and just put it in the trash.
It’s simple, the toilet is only meant to
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Which sewer-safe items should go down the drain?
Pee, poop and toilet paper should be the only things going down the toilet. Flushing other types of items down the toilet causes home pipes to clog, wastes water (up to five gallons of water every time you flush) and most importantly can have a huge impact on our sewers and not to mention our ocean.
Fact Sheet
93
OUTREACH
Fiscal Year 2023/24 — Social Media/Videos
Earth Day Posts
Engineers Week Post
94
OUTREACH
Fiscal Year 2023/24 — Social Media/Videos
Valentines Day Post
Saint Patricks Day Post
95
OUTREACH
Fiscal Year 2023/24 — Social Media/Videos
World Water Day Post
Government Communications Day Posts
96
OUTREACH
Fiscal Year 2023/24 — Social Media/Videos
Video Contest Posts
Wasterwater 101 Post
Public Works Week Post
97
OUTREACH
Fiscal Year 2023/24 — Social Media/Videos
Festival Festival Post
Retiree Save the Date Post
Countdown to Open House Posts
98
OUTREACH
Fiscal Year 2023/24 — Videos
International Day of
Friendship Post
General Manager Post70th Anniversary Post
99
OUTREACH
Fiscal Year 2023/24 — Social Media/Videos
GWRS Employee Event Post
Flash Back Friday Post Dream Team Post
Spark of Love Post
100
OUTREACH
Fiscal Year 2023/24 — Social Media/Videos
Heavy Rain Post
CIP Annual Report Post
101
OUTREACH
Fiscal Year 2023/24 — Social Media/Videos
Did you know?
Construction
102
OUTREACH
Fiscal Year 2023/24 — Social Media/Videos
Clog Free Holiday PostUnsung Hero’s Post
103
OUTREACH
Fiscal Year 2023/24 — Social Media/Videos
70th Anniversary Post GWRS Final Completion Post
Public Works Week Video
104
OUTREACH
Fiscal Year 2023/24 — Social Media/Videos
Innovative Program/Project of the Year Video
Tour Bus Video
Headquarters Bridge Video
105
INTERNAL
PROJECTS
FISCAL YEAR 2023/24
106
INTERNAL PROJECTS
Fiscal Year 2023/24 — Headquarters
Employee Door Hanger
TUESJUNE 4
THURSJUNE 6 End of Week
Chill
Coffee
Lobby
WEDJUNE 5 Over the
WeekdayHump
Enjoy a morning
Donut!
Start your day with
Coffee!
WelcomeHQWeek
day
Week
eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee
in the
Cool down
with ice cream!
12 pm to 3 pm Outdoor Patio
7:30 am to 9:30 am
2nd Floor Breakroom
Parking Lot
Ellis Ave.
Pa
c
i
f
i
c
A
v
e
.
Ba
n
d
i
l
i
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C
i
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North Wing
South Wing
North Wing:
First Floor:
Div. 110 General Manager’s Office, Div. 120 Board Services,
Div. 140 Public Affairs, Div. 210 Administrative Services,
Div. 220 Financial Management
Second Floor:
Div. 710 Engineering Administration,
Div. 750 Project Management, Div. 760 Design
Third Floor:
Div. 250 Information Technology
South Wing:
First Floor:
Div. 160 Human Resources, Div. 161 Risk Management,
Div. 230 Contracts and Purchasing
Second Floor:
Div. 740 Planning,
Div. 770 Construction Management
Third Floor:
Div. 610 Environmental Services Administration
and Compliance,
Div. 620 Resource Protection, Div. 760 Design (PCI)
Empty crates will be picked up
daily until June 6.
Remaining common area crates
will be picked up on June 14.
Lobby
Welcome to our
new
Headquarters!
18480 BANDILIER CIRCLE
FOUNTAIN VALLEY, CA 92708
Employee Table Tent
Crates and Labels
• Only use the pre-printed personalized
labels provided to you.
• Place pre-printed labels at each end
of the crate. DO NOT place on the
TOP as crates are stacked when
moved and the label will be covered.
• Crates must be able to close completely.
• Record the crate/item # on each label.
•Please leave any extra labels on your
desk in case they are needed during
the move.
Computer Equipment
•DO NOT pack any of your
computer equipment into the
crate.
• A team of technical consultants will be responsible
for labeling, disconnecting, relocating, and
reconnecting your equipment at your new location.
• Power-off all desktop computer equipment when
you leave for the day.
• Take your laptop home with you.
Chairs/Trash Cans
• Approved office chairs based on
ergonomic assessment and survey
will be transported by the movers.
Otherwise, a new chair will be provided
for you.
• There will be new individual trash cans at each
workstation – no need to pack.
Take Home
• Laptops, cell phone/chargers, and any
personal items.
• You will be responsible for moving
any fragile items or personal plants or
items that do not fit in the crate.
During the Move (May 30 - June 3)
• All affected employees will be
telecommuting on scheduled
workdays. If your job duties require
you to be on site, your supervisor will
coordinate with you.
MOVE INSTRUCTIONS
Please be packed by the end of your workday no later than
Wednesday, May 29.
If you are not onsite and unavailable to pack your desk, please pack in advance.
First official day of business in the new Headquarters will be
Tuesday, June 4.
Day One
• Check your computer equipment for connectivity.
• Review the Welcome Information that will be provided on your desk.
• Unpack and empty crates by June 6.
• An HQ General Service Request form will be available for any immediate move
related issues.
Any questions? Contact your HQ Champions or
Common Area Coordinator found under
Headquarters Contacts on the HQ Update page.
Move In Instructions
KNOB
DIAL
TO UNLOCK
Re-enter your code.
Turn the knob up to .
Open the door.
Keeping the knob facing , scramble the dials for the next user.
1
2
3
4
TO LOCK
Close the door.
Make sure knob is pointing up to , then set one letter and one number code.
Turn knob to .
Scramble the dials.
1
2
3
4
USER INSTRUCTIONS
SEE HOW IT WORKS:
www.keyless.co/keyless360-instructions/user/
Locker Instructions
107
INTERNAL PROJECTS
Fiscal Year 2023/24 — Headquarters
Directory Sign
North Wing:
First Floor:
Div. 110 General Manager’s Office
Div. 120 Board Services
Div. 140 Public Affairs
Div. 210 Administrative Services
Div. 220 Financial Management
Second Floor:
Div. 710 Engineering Administration
Div. 750 Project Management
Div. 760 Design
Third Floor:
Div. 250 Information Technology
South Wing:
First Floor:
Div. 160 Human Resources,
Div. 161 Risk Management,
Div. 230 Contracts and Purchasing
Second Floor:
Div. 740 Planning
Div. 770 Construction Management
Third Floor:
Div. 610 Environmental Services
Administration and
Compliance
Div. 620 Resource Protection
Div. 760 Design (PCI)
Welcome to HeadquartersDIRECTORY
North Wing
South Wing
Lobby
ENTRANCE
Parking Lot
Courtyard
Ellis Avenue
Employee Welcome Sign
108
INTERNAL PROJECTS
Fiscal Year 2023/24 — Headquarters
Welcome Place Mat
WELCOMETO OUR NEWHEADQUARTERS
Check your computer equipment for connectivity. Submit an Incident Ticket for any IT related issues. Click Here.
Unpack! Empty crates will be picked up daily until June 6.
Missing crate or issues with the move? Submit an HQ General Service Request.
Check out our new Headquarters! See map on reverse side.
• Be patient and communicative with your colleagues.
• Be aware of scents within your workspace.
• Always be mindful of volume when having a conversation.
• Use huddle rooms for personal calls, group conversations, and small meetings.
• Keep your workspace clean, neat, and safe.
• Keep it professional and office appropriate.
DAY 1CHECKLIST
OPENOFFICEETIQUETTE
Notify front reception/security desk.EMERGENCIES: DIAL 911
How to Submit:
OnlineGo to the HQ Information page. Click Here.
Scan QR code
In personVisit the Command Center located in the Santa Ana River Conference room on 2nd Floor next to the Breakroom. June 4, 5, & 6 only from 7:30-4 p.m.
HHQHQHQ GGEGENENENERARARARALLL L SSESESERVRVRVRVICICICEE E REREREEQQUQUQUESESESTT
18480 Bandilier Circle, Fountain Valley, CA 92708
Courtyard• Bike storage shed
• Outdoor seating
Showers & Lockers• On a daily first come first serve basis
• No towel service
Public Counter• Located past the lobby stairs to conduct business with members of the public
Breakrooms• Indoor and outdoor covered seating on 2nd and 3rd floor.
• Equipped with microwaves, refrigerators, coffee machine, hot water kettle, toaster oven, and vending machines
Pantries• Located at the end of each wing of every floor
• Equipped with microwave, refrigerators, coffee machine, and hot water kettle
Water Bottle Filling Stations• Located in all pantries and lobby
Wellness Room• 2nd and 3rd floor north wing
• Contact HR for access
SSHSHSHARARAREEDEDD SSSPPAPAPAPACECECECE IIINFNFNFFOORORORMMAMATION
CCOCOCONFNFNFEERERENENENCCECECE RROROOOMOMOMM
SSASASAFEFEFETTTYTY
Please refer to the instructions on how to locate and book conference rooms.
Scan or ClickQR CODE
• Do not prop doors open.
• Enter through main lobby, courtyard and bridge. 24/7 access available through the main lobby.
• Do not tailgate through a door. Always scan yourself through.
Room names are based on location, not intended users.
LEVEL 1
Huntington BeachConference Room
Fountain ValleyConference Room
Board Room BikeShedFrontDesk
CopyCenter
Finance 1ConferenceRoom
GMO Conference RoomInformal Team Area
Purchasing Conference RoomWarehouse Lockers
Showers & Lockers
Educational Display
Public Counter and Awards Display
Finance 2ConferenceRoom LEVEL 2
Santa Ana RiverConference RoomBreakRoom & Vending Machines
LEVEL 3
PacificConference Room
SafetyConferenceRoom
HRConferenceRoom
InterviewConferenceRooms
BreakRoom & Vending Machines
PMO Conference Room
IT 1 Conference Room
Resource Protection Conference Room
Environmental 1 Conference Room
Bridge
Environmental 2 Conference Room
CM 1 Conference Room
Compliance Conference Room
Planning Conference Room
Wellness Room
Wellness RoomEllis Avenue
Elevator
Conference Room
Restroom
Pantry
Legend
Parking Lot
FrontEntrance
OutdoorPatio
Courtyard
Design 1 Conference RoomDesign 2 Conference Room
IT Service Desk IT 2 Conference Room IT 3 Conference Room
CM 2 Conference Room
109
INTERNAL PROJECTS
Fiscal Year 2023/24 — GWRS Employee Event
San Box Banner
AdminBuilding
LabBuilding
Control Center
Maintenance Shops
WarehousePurchasing
FleetServices
Gate
GWRS Staff Appreciation Luncheon
Wednesday, August 16, 2023
11:30 a.m. to 1 p.m.
GWRS area at OCWD
Microfiltration
Event Site
FOOD VOUCHER
Good for ONE entree
at the GWRS Staff Appreciation Luncheon
on Wednesday, August 16
FOOD VOUCHER
Good for ONE entree
at the GWRS Staff Appreciation Luncheon
on Wednesday, August 16
Join us for the Groundwater Replenishment System
Final Completion Staff Appreciation Luncheon
DATE:Wednesday, August 16, 2023
TIME:11:30 a.m. to 1 p.m.
LOCATION:Outside of Microfiltration in the GWRS area
Lunch will be provided by the Lime Truck and Lucille’s Smokehouse
Bar-B-Que, PLUS an Ice Cream Truck to top it all off.
REGISTRATION WILL BE REQUIRED. MORE DETAILS COMING SOON.
SAVE THE DATE
JOIN US FOR THE
GWRS Staff Appreciation
Luncheon
DATE:Wednesday, August 16, 2023
TIME:11:30 a.m. to 1 p.m.
LOCATION:GWRS area at OCWD
Lunch will be provided by the Lime Truck OR Lucille’s
Smokehouse, PLUS an Ice Cream Truck for dessert.
REGISTRATION IS REQUIRED
BY NO LATER THANTUESDAY, AUGUST 1.
To register and reserve your lunch, scan the
QR code or visit The San Box.
Employee Map
San Box Banner
Food Voucher
110
INTERNAL PROJECTS
Fiscal Year 2023/24 — GWRS Event
Employee Table Tents
to all your
Dedication and Hard Work
THANK YOU
for your
Commitment
to Excellence!
A SUPERA SUPERA SUPER
THANK YoUTHANK YoUTHANK YoU
TO OUR HEROES!TO OUR HEROES!TO OUR HEROES!
Let’sCelebrate
for all you do.
111
INTERNAL PROJECTS
Fiscal Year 2023/24 —
Employee Appreciation Day
Employee Appreciation Cards
112
INTERNAL PROJECTS
Fiscal Year 2023/24 — Veterans Day
Employee Appreciation Poster
*THESE REPRESENT THOSE WHO SUBMITTED PHOTOS TO PARTICIPATE.
Bob Bell³861DY\(OHFWULFLDQV0DWH3HWW\2IÀFHUQG&ODVV Ì Jason Biedermann³860DULQH&RUS&RUSRUDO,QIDQWU\6TXDG/HDGHU Ì
James Brown³860DULQH&RUSV/DQFH&RUSRUDO%URZQ ² Ì Jesse Freeman³$UP\1DWLRQDO*XDUG6HUJHDQW( Ì Beck Gass³86&RDVW*XDUG0DFKLQHU\7HFKQLFLDQUG&ODVV
Bill Gilbert³86$UP\6SHFLDOLVWWK&ODVV Ì Victor Gonzalez³861DY\$YLDWLRQ%RDWVZDLQ0DWH(TXLSPHQWQG&ODVV Ì Donald Hawthorne³861DY\VW&ODVV(QJLQHPDQ
Ludwig Lapus³861DY\3HWW\2IÀFHUQG&ODVV Ì *ULIÀQ/XQG³861DY\*DV7XUELQH6\VWHPV0HFKDQLF6HFRQG*ODVV3HWW\2IÀFHUÌ Adam McMurdy³86$UP\5DQN6SHFLDOLVW
Michael Morey³86$UP\(QJLQHHU Ì Paul Nguyen³86$LU)RUFH6HUJHDQW Ì Brian Reed³861DY\$YLDWLRQ6WUXFWXUDODQG+\GUDXOLFV6SHFLDOLVW
Larry Roberson³86$LU)RUFH6HUJHDQW Ì Henry Rosas³861DY\0DFKLQLVW0DWHQG&ODVV3HWW\2IÀFHU Kevin Schuler ³860DULQH&RUSV6HUJHDQW Ì Enrique Zapien³860DULQH&RUSV&RUSRUDO
Ì OC San Retirees ÌDan Dillon³860DULQH&RUS6HUJHDQW Ì Steve Howard³860DULQH&RUSV6HUJHDQW Patrick McNelly³86$UP\6SHFLDOLVW Ì Mark Mutz³86$UP\6HUJHDQW Gary Prater³86$UP\6HUJHDQW( Ì Jim Tintle³861DY\3HWW\2IÀFHUVW&ODVV Dave Usher³860DULQH&RUS
Ì OC San Retirees Ì
Jennifer Alexander³861DY\&RQVWUXFWLRQ0HFKDQLF Ì John Bellitti ³861DY\%RLOHU7HFKUG&ODVV Tony Briseno ³861DY\0DFKLQLVW0DWH ² Ì Dan Dillon³860DULQH&RUS6HUJHDQW Ì Steve Howard³860DULQH&RUSV6HUJHDQW Roger Kenerson³861DY\$YLDWLRQ7HFKQLFLDQQG&ODVV (No photo available) Ì Tony Leak³86$UP\6HUJHDQW Steve Lavelle³860DULQH&RUS/LHXWHQDQW&RORQHO Ì Patrick McNelly (Deceased)³86$UP\6SHFLDOLVW Tracey Murphy ³861DY\(QJLQHQG&ODVV Ì Mark Mutz³86$UP\6HUJHDQW Ì Gary Prater (Deceased)³86$UP\6HUJHDQW( Jim Tintle³861DY\3HWW\2IÀFHUVW&ODVV Ì Dave Usher³860DULQH&RUS
Jennifer Alexander John Bellitti Tony Briseno Dan Dillon Steve Howard Tony Leak Steve Lavelle
Patrick McNelly Tracey Murphy Mark Mutz Gary Prater Jim Tintle Dave Usher
*ULIÀQ /XQG$GDP 0F0XUG\Michael Morey Paul Nguyen Brian Reed Larry Roberson Henry Rosas Kevin Schuler Enrique Zapien
Bob Bell Jason Biedermann James Brown Jesse Freeman Beck Gass Bill Gilbert Victor Gonzalez Donald Hawthorne Ludwig Lapus
Past and Present
OC San Salutes Our Veterans
113
INTERNAL PROJECTS
Fiscal Year 2023/24 — Harvest Festival
Theme Poster
Meal Tickets
FOOD VOUCHER
Good for ONE
HAM SANDWICH
at the OC San Halloween Event
FOOD VOUCHER
Good for ONE
ROAST BEEF SANDWICH
at the OC San Halloween Event
FOOD VOUCHER
Good for ONE
VEGGIE SANDWICH
at the OC San Halloween Event FOOD VOUCHER
Good for ONE
TURKEY SANDWICH
at the OC San Halloween Event
114
INTERNAL PROJECTS
Fiscal Year 2023/24 — Health Fair
Signage
OPEN ENROLLMENTPRESENTATION
Conference Rooms A and B
Presented by:
Alliant Insurance Services
Starts at 9:00 a.m.
FLU SHOTS
CONFERENCE ROOM C
115
INTERNAL PROJECTS
Fiscal Year 2023/24 — Honoring Employees
Certificates
O R A N G E C OUNTY SANITATION DISTRICT
for her contributions, and commemorating her legacy through the naming of one tunnel at the
Temperature-Phased Anaerobic Digestion Digester Facility located at Plant No. 2 in Huntington Beach.
This honor serves as a lasting tribute to Linda’s outstanding achievements during her tenure at OC San.
We hope that this recognition serves as a heartfelt token of our enduring appreciation for all that
she contributed to Orange County Sanitation District.
December 1, 2023
Proudly acknowledges
Linda Losurdo
Robert Thompson
General Manager
O R A N G E C OUNTY SANITATION DISTRICT
For his contributions, and commemorating his legacy through the naming of one tunnel at the
Temperature-Phased Anaerobic Digestion Digester Facility located at Plant No. 2 in Huntington Beach.
This honor serves as a lasting tribute to Brian’s outstanding achievements during his tenure at OC San.
We hope that this recognition serves as a heartfelt token of our enduring appreciation for all that
he contributed to the Orange County Sanitation District.
December 14, 2023
Proudly acknowledges
Brian Bingman
Robert Thompson
General Manager
Chad Wanke
Board Chairman
116
INTERNAL PROJECTS
Fiscal Year 2023/24 — Honoring Employees
Candy Box
Web Banner
National
Week
General Manager Message
117
INTERNAL PROJECTS
Fiscal Year 2023/24 — Benefits
Post Card Front
San Box Banner
CHANGE IS COMING
^2&6DQ5HWLUHH%HQHÀWV9HQGRU&KDQJH`
OC San is moving to a new vendor for retiree
benefit administration effective August 1,
2024. The relationship with WORKTERRA is
ending and moving to Benefit Coordinators
Company (BCC). WORKTERRA will continue
to manage your account through July 31,
2024. Over the coming weeks, you will receive
communication regarding this change with all
the necessary information for this transition
ahead of the move. No action is needed on
your part. OC San looks forward to working
with this new partner and the new features
that will be available to retirees, including
online portal access and monthly invoices/
account statements.
Please watch for any mailings from OC San
and BCC between now and August.
For questions, contact Stephanie Barron in
OC San Human Resources (714-593-7183,
sbarron@ocsan.gov).
10844 Ellis Avenue, Fountain Valley, CA 92708
Post Card Back
118
INTERNAL PROJECTS
Fiscal Year 2023/24 — Retirement Event
Retiree Banner
119
INTERNAL PROJECTS
Fiscal Year 2023/24 — All Hands Meeting
Web Banner
Podium Sign
TEXT YOUR QUESTIONS TO714-780-2117
Sign
120
INTERNAL PROJECTS
Fiscal Year 2023/24 — Holiday Luncheon
Table Tent Employee Gift
Web Banner
SAVE THE DATE
Holiday Luncheon
Thursday, December 7, 2023
11:30 a.m. to 1 p.m.
More information coming soon
HolidayLuncheons
MONDAY, DECEMBER 4
Plant Nos. 1 and 2 Frontside Night Shift
Plant No. 1 at 7 p.m. in the Control CenterPlant No. 2 at 8:30 p.m. in the Operations Center
TUESDAY, DECEMBER 5 Plant Nos. 1 and 2 Frontside Day ShiftPlant No. 1 at 11:30 a.m. in the Control Center
THURSDAY, DECEMBER 7Plant Nos. 1 and 2 Day Shift
11:30 a.m. - 1 p.m.
Plant No. 2 Warehouse
THURSDAY, DECEMBER 7
Plant Nos. 1 and 2 Backside Night shift
Plant No. 1 at 7 p.m. in the Control Center Plant No. 2 at 8:30 p.m. in the Operations Center
121
INTERNAL PROJECTS
Fiscal Year 2023/24 — Take a kit to
your kid day
Web Banner
Activity
MY
RESUME
FIRST Welcome to “My First Resume”! Today, you’ll explore the important skills and experiences that make you special.
Write a sentence about what you want to do for your future job.
List some of your experience working, such as doing chores, participating in clubs, babysitting, etc.
Use the space below to draw a picture of what you would look like at work!
Child’s Name
School Name
What are some cool things you can do? Write down skills like drawing, playing sports, or helping others.
Have you won any awards or certificates? Write them down here.
Grade
Personal
Information
Education
Skills
Achievements
Objective
Work Experience
Have
Fun!
Worksheet
122
INTERNAL PROJECTS
Fiscal Year 2023/24 — VIP Luncheon
Sign
Certificate
Welcome
____________________________________
Rob Thompson, General Manager
ENISHA MATTHEWS
In recognition of your commitment to
community outreach and education
by participating in the
Volunteer Incentive Program
June 2022 - June 2023
UNSTOPPABLE!UNSTOPPABLE!UNSTOPPABLE!UNSTOPPABLE!UNSTOPPABLE!UNSTOPPABLE!UNSTOPPABLE!
Together We AreTogether We AreTogether We AreTogether We AreTogether We AreTogether We AreTogether We Are
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INTERNAL PROJECTS
Fiscal Year 2023/24 — Tidy Tips
Sign
Event Flyer
Web Graphic
Tidy TipsTidy Tips
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INTERNAL PROJECTS
Fiscal Year 2023/24 — Spark of Love
Holiday Card
Toy Drive Poster
SPARK OF LOVE
TOY DRIVE
Bring a new unwrapped toy or sports equipment
valued at $10 or more. Or make a cash donation
to help Orange County children and teens in
need this holiday season.
NOVEMBER 20 - DECEMBER 11
Contact: GERRY MATTHEWS, EXT. 7131
to make a cash donation or questions.
Rob Thompson
Happy
The end of the year brings great joy and our
season’s greetings and good wishes. May your
holidays and new year be filled with joy and the
coming year be happy, healthy and prosperous
for you and yours.
Chad Wanke
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BRANDING
FISCAL YEAR 2023/24
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BRANDING PROJECTS
Fiscal Year 2023/24 — 70th Anniversary
Logo
127
BRANDING PROJECTS
Fiscal Year 2023/24 — 70th Anniversary
Teams Background
Teams Background
128
BRANDING PROJECTS
Fiscal Year 2023/24 — 70th Anniversary
Five Minutes Per Month Header
3 Things to Know Header
129
Starting From Front
Gate #1
#2 #3
BRANDING PROJECTS
Fiscal Year 2023/24 — 70th Anniversary
Light Pole Banners
130
BRANDING PROJECTS
Fiscal Year 2023/24 — 70th Anniversary
Your Name Here
Your Division Name | Your Title
Office: 714.593.???? | Cell: 714.???.???? | www.ocsan.gov
Your Name Here
Your Division Name | Your Title
Office: 714.593.???? | Cell: 714.???.???? | www.ocsan.gov
131
BRANDING PROJECTS
Fiscal Year 2023/24 — Signage
Monument Sign at Plant No. 1
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BRANDING PROJECTS
Fiscal Year 2023/24 — Signage
Step and Repeat
133
BRANDING PROJECTS
Fiscal Year 2023/24 — Signage
Board Room Sign
ROBERT C. THOMPSONGeneral ManagerOrange County Sanitation District
CHAD P. WANKEChairman of the BoardOrange County Sanitation DistrictCity of Placentia
BOARD OF DIRECTORS
Anaheim, Stephen Faessel Brea, Christine Marick Buena Park, Joyce Ahn
Costa Mesa Sanitary District, Robert Ooten Cypress, Scott Minikus
Fountain Valley, Glenn Grandis Fullerton, Bruce Whitaker Garden Grove, Stephanie Klopfenstein
Huntington Beach, Pat Burns Irvine, Farrah N. Khan Irvine Ranch Water District, John Withers
La Habra, Rose Espinoza La Palma, Debbie Baker Los Alamitos, Jordan Nefulda
Midway City Sanitary District, Andrew Nguyen Newport Beach, Brad Avery Orange, Jon Dumitru
Orange County Board of Supervisors, Doug Chaffee Placentia, Chad Wanke
Santa Ana, Johnathan Ryan Hernandez Seal Beach, Schelly Sustarsic Stanton, David Shawver
Tustin, Ryan Gallagher Villa Park, Robbie Pitts Yorba Linda Water District, Phil Hawkins
PAO 03/2024
134
LEGISLATIVE
FISCAL YEAR 2023/24
135
LEGISLATIVE PROJECTS
Fiscal Year 2023/24 — Supercritical Water
Oxidation Demonstration
EPA Community Grants Program - Supercritical Water Oxidation Demonstration
2
Name of Applicant
Orange County Sanitation District (OC San)
Project Title
Supercritical Water Oxidation (SCWO) Demonstration at Plant No. 1 in Fountain Valley, CA
Project Objective and Need
OC San provides wastewater collection, treatment, and recycling for approximately 2.6 million people
in central and northwest Orange County, CA. OC San’s primary mission is to protect public health and
the environment through its services.
OC San’s ratepayers rely on OC San’s continued delivery of effective and affordable clean water
services for our community, we believe this project will directly support the priority to address vital
public health needs and deliver a treatment technology that can be implemented throughout California
to reduce the threats of Per- and Polyfluorinated Substances (PFAS).
As a leader in protecting the public health and environment, OC San continuously develops innovative
treatment processes and technologies to improve public health and drive down the costs of treatment
that can lead to affordable water treatment for all communities. Currently OC San is addressing
the pressing challenges created by the demand to develop effective treatment of the PFAS family of
chemicals by developing and demonstrating a new technology that would treat biosolids, a byproduct
of the wastewater treatment process, to ensure that PFAS chemicals are eliminated.
For this project, OC San has partnered with 374Water Systems to install a six-ton-per-day
demonstration system called AirSCWO 6.
6XSHUFULWLFDO:DWHU7KHSURSHUWLHVRI+2FKDQJHVLJQL¿FDQWO\
above 3200 psi and 705 degrees Fahrenheit.
EPA Community Grants Program
SUPERCRITICALWATER OXIDATIONDEMONSTRATION
Workplan
136
LEGISLATIVE PROJECTS
Fiscal Year 2023/24 — Board of Directors
Guide to Business
BOARD OF DIRECTORS’Guide toBusiness20
2
4
137
LEGISLATIVE PROJECTS
Fiscal Year 2023/24 — Certificate
Commendation
CERTIFICATE OFOO
The Orange County Sanitation District is honored to recognize Marshall Goodman from the City of
La Palma for his service on the Board of Directors from January 2018 to December 2023. Marshall
Goodman served on the Administration Committee, Audit Ad Hoc Committee, Steering Committee, and
served as Vice-Chair of the Legislative and Public Affairs Committee, and Vice-Chairman and Chairman
of the Operations Committee. The Board of Directors and staff thank you for your years of support and
dedication to protecting public health and the environment throughout Orange County.
Presented to
Marshall Goodman
on
January 17, 2024
Commendation
ORANGE COUNTY SANITATION DISTRICT
________________________________________________________________________
Chad P. Wanke Robert C. Thompson
Chairman of the Board of Directors General Manager
__________________________
138
LEGISLATIVE PROJECTS
Fiscal Year 2023/24 — Headquarters
Invitation
139
LEGISLATIVE PROJECTS
Fiscal Year 2023/24 — Headquarters
Program
WEDNESDAYMAY 22, 20244:30 p.m. - 5:30 p.m.
Refreshments and Networking
Welcome and IntroductionsFountain Valley Mayor and OC San Board Member,Glenn Grandis
Opening RemarksOC San Board Chairman,Chad Wanke
Headquarters PresentationOC San Vice Chairman,Ryan Gallagher
Official Ribbon Cutting and ConclusionOC San Board Chairman, Chad Wanke
Learn More
HEADQUARTERS
RIBBON CUTTING
Tour immediately following program.
Posters
140
LEGISLATIVE PROJECTS
Fiscal Year 2023/24 — GWRS
NEAA Project Slide
GROUNDWATER
REPLENISMENT
SYSTEM
Final Expansion Of The OC SAN PROVIDES
111111111333333300000000
A DAY OF WASTEWATER TO THE GWRS
GWRS
PRODUCESENOUGH
WATER FOR
MMMMMMMIIIIIILLLLLLLLLIIIIOOOONNNNN
PPPPPEEEEOOOOOPPPPLLLEE
OC SAN IS
RRRERERERERECCLCLCLCLLAIAIAIAIAIMMAMAMABLE
MMMIMIMILLMILLILLLLIOIOION IONION ON GAGAGALLGALALLLLOONONSONSONS
Follow us on social media @OCSanDistrict
The Groundwater Replenishment System (GWRS) is the result of
a collaborative effort between the Orange County Water District
(OCWD) and the Orange County Sanitation District (OC San). In
March 2023, the GWRS completed its final expansion, achieving
the goal of producing up to 130 million gallons of drinking water a
day (MGD), enough water for nearly one million people in north and
central Orange County.
The GWRS provides a new, local, drought-resilient supply to the
2.5 million people in OC San’s and OCWD’s shared service area by
recycling 100 percent of OC San’s reclaimable wastewater flows
for the first time – something unheard of with other wastewater
recycling projects. The facility replenishes the local groundwater
basin, protects it from seawater intrusion, and maximizes water
reuse for the region.
The GWRS is a flagship project in the water sector and has garnered
global attention for its innovative reuse of a previously wasted
resource. The system has brought water reliability and resilience to
Orange County residents and businesses.
With the Final Expansion project operational, OC San and OCWD have realized their goal of reusing all reclaimable
flow from OC San’s two treatment plants and fortifying the GWRS as a dependable water supply resource.
The GWRS:
• Provides a reliable supply of high-quality water, even during drought
• Reduces the need for imported water from northern California and the Colorado River
• Offers a more cost-effective and energy-efficient strategy than importing water from distant sources
• Improves water quality of the Orange County Groundwater Basin
• Creates a hydraulic barrier that prevents seawater intrusion into drinking water wells
• Replenishes groundwater supplies
• Reduces the volume of treated wastewater discharged into the ocean and puts it to beneficial use
Since the GWRS facility began taking water from OC San’s Plant No. 2 in December 2022, the GWRS has produced
approximately 25 billion gallons.
RERERREREREREREREREREREREEREREREREREREERERERERERERERRERERERRESUSUUSUSUUSUSUSUSUSUSUSUSUSUSUSUSUSUSUSUSUSUUSUSSUSUSUSUSUSULTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLTLSSSSSSSSSSSSSSSSSSSS SSSS S SS SSS
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LEGISLATIVE PROJECTS
Fiscal Year 2023/24 — State of OC San
Invitation
SCAN HERE
To view the 2022/23
Annual Report
STRATEGIC ALIGNMENT
ORANGE COUNTY SANITATION DISTRICT
AnnualReport2022/23
Join our Board of Directors and
General Manager as we discuss
our accomplishments and exciting
advances.
An optional tour of our Fountain
Valley Plant No. 1 will take place
immediately following the event.
Location:
Mile Square Golf Course Clubhouse
10401 Warner Avenue
Fountain Valley, CA 92708
For more information or questions,
email us at: forinformation@OCSan.gov.
State of OC San
Luncheon
Friday, October 27
11 a.m. – 1 p.m.
ORANGE COUNTY SANITATION DISTRICT:
YOU ARE INVITED!
Lunch and Networking
Call Meeting to OrderBoard Chairman, Chad Wanke
Welcome and Pledge of AllegianceBoard Chairman, Chad Wanke
State of the OC San Presentation
General Manager, Rob Thompson
Adjourn Meeting
Board Chairman, Chad Wanke
PROGRAM
State of OC San
Luncheon
Friday, October 27
11 a.m. – 1 p.m.
ORANGE COUNTY SANITATION DISTRICT:
Event Program Table Tent
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LEGISLATIVE PROJECTS
Fiscal Year 2023/24 — Board Meeting
Signs for Board Meeting
Vactor 2100i Combination Vacuumand Jet Rodder Truck
•Built on a 2023 Peterbilt 567 frame
•CNG-fueled engine with 400 horsepower (125 gallons of diesel
equivalent fuel capacity)
•Holds a 5000 cubic feet per minute positive displacement blower that
produces 18 inches Hg vacuum
•Has the capacity to:
- Carry 1,200 gallons of water
- Hold 13 cubic yards of debris
- Extend an 800-foot hose for jetting
XSWRSVLRIÀXVKZDWHU
Front View of Vactor Truck
View of Debris and Water Tanks
Back View of Dump Door of Vactor Truck
%DFN9LHZRI2௺/RDG$UHD
Side View of Vactor Truck
View of Vactor Truck with Extended Hose
Side View of Vactor Truck
143
REPORTS
FISCAL YEAR 2023/24
144
REPORTS
Fiscal Year 2023/24
Financial Report
Orange County Sanitation District
Annual
for the year ended
June 30, 2023
Financial Report
Orange County, California
Comprehensive
145
Biosolids Compliance Report
YEAR2023
BIOSOLIDSMANAGEMENTCOMPLIANCEREPORT
EPA 40 CFR Part 503
Orange County Sanitation District
777000TTHTHH AANNNNNNIIVVVERERRSSASAARRYRYRYYY
REPORTS
Fiscal Year 2023/24
146
Asset Management Plan
REPORTS
Fiscal Year 2023/24
Asset
Management
Plan
2023
147
Annual Report
REPORTS
Fiscal Year 2023/24
STRATEGIC ALIGNMENT
ORANGE COUNTY SANITATION DISTRICT
AnnualReport2022/23
148
Executive Summary
REPORTS
Fiscal Year 2023/24
Orange County Sanitation District, California
Executive
Budget
Summary
Fiscal Years
2024-25 and 2025-26
149
CIP Annual Report
REPORTS
Fiscal Year 2023/24
RECLAIMABLE
FLOW
Capital Improvement Program
Annual Report
FiscalYear 22/23
150
FOG Permit Manual
REPORTS
Fiscal Year 2023/24
Fats, Oils, and Grease
(FOG)
WASTEWATER
DISCHARGE PERMIT
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018www.ocsan.gov
151
Marine Monitoring Annual Report
REPORTS
Fiscal Year 2023/24
Marine Monitoring
Annual Report
Program Year 2022 - 2023
152
Mid-Year Financial Report
REPORTS
Fiscal Year 2023/24
Orange County, California
Mid-YearFinancialReport
For the period ended December 31, 2023
Orange County Sanitation District
153
Popular Annual Financial Report
REPORTS
Fiscal Year 2023/24
Foor The Year Ended JJuune 30, 2023
154
First Quarter Financial Report
REPORTS
Fiscal Year 2023/24
for the period ended
September 30, 2023
First Quarter
Financial Report
Orange County Sanitation District
Orange County, California
155
Resource Protection Annual Report
REPORTS
Fiscal Year 2023/24
RESOURCE PROTECTION DIVISION
Annual Report
PRETREATMENT PROGRAM
2022-23
156
Strategic Plan
REPORTS
Fiscal Year 2023/24
STRATEGIC PLAN — 2023 1STRATEGIC PLAN — 2023 1
StrategicPlan’23
ORANGE COUNTY SANITATION DISTRICT
157
Third Quarter Financial Report
REPORTS
Fiscal Year 2023/24
Orange County, California
Third Quarter Financial Report
For the period ended March 31, 2024
Orange County Sanitation District
Page left intentionally blank
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07/2023
PUBLIC AFFAIRS OFFICE
18480 Bandilier Circle | Fountain Valley, CA 92708
Website: www.ocsan.gov | Social Media: @OCSanDistrict | Email: forinformation@ocsan.gov
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3562 Agenda Date:6/26/2024 Agenda Item No:8.
FROM:Robert Thompson, General Manager
SUBJECT:
PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2024-2026
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Public Affairs Strategic Plan for Fiscal Years 2024- 2026.
BACKGROUND
The Orange County Sanitation District’s (OC San)Public Affairs Office is responsible for creating,
organizing,and disseminating all internal and external communication.The primary objective of the
Public Affairs team is to deliver messages that are accurate,transparent,and designed to foster trust
and confidence.An integrated Public Affairs Strategic Plan is essential to effectively manage the
variety of audiences served.
RELEVANT STANDARDS
·Build brand, trust, and support with policy makers and community leaders
·Maintain collaborative and cooperative relationships with regulators,stakeholders,and
neighboring communities
·Make it easy for people to understand OC San’s roles and value to the community
·Maintain influential legislative advocacy and a public outreach program
PROBLEM
There are various initiatives and messages that the Public Affairs Office must share with internal and
external stakeholders for continued operation and efficiency of OC San.The messaging must be
consistent, concise, and thoroughly planned to be efficient and effective.
PROPOSED SOLUTION
The current Public Affairs Strategic Plan concludes in June 2024.To continue meeting the agency’s
goals,the Public Affairs team has developed a plan to span from fiscal year 2024-25 to 2025-26.It
includes goals,objectives,strategies,and tactics to execute the various messages and efforts set
forth by OC San’s Strategic Plan and the General Manager’s Work Plan.The two-year plan
commences July 1, 2024, and updates will be provided to the Steering Committee every six months.
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File #:2024-3562 Agenda Date:6/26/2024 Agenda Item No:8.
PRIOR COMMITTEE/BOARD ACTIONS
January 2024 -Board and Steering Committee received and filed the Public Affairs Strategic Plan for
Fiscal Years 2022-2024 Mid-Year Update.
June 2023 -Board and Steering Committee received and filed the Public Affairs Strategic Plan for
Fiscal Years 2022-2024 Year-End Report.
February 2023 -Board and Steering Committee received and filed the Public Affairs Strategic Plan
for Fiscal Years 2022-2024 Mid-Year Update.
July 2022 -Board and Legislative and Public Affairs Committee received and filed the Public Affairs
Strategic Plan for Fiscal Years 2022-2024.
ADDITIONAL INFORMATION
OC San’s Public Affairs Office Strategic Plan for Fiscal Years 2024-2026 (Plan)was developed based
upon the principles of OC San’s mission of protecting public health and the environment and to
support the implementation of OC San’s Strategic Plan.This Plan offers a vision to unify
communication efforts and focus resources to achieve the greatest impact and results.The Plan
consists of 11 categories.
·Employee Communications
Goal: Optimize communication with internal audience including those operating in the field.
·Industry Experts
Goal:Establish and solidify OC San’s reputation as infrastructure leaders in the wastewater
and resource recovery industry.
·Media Relations
Goal: Cultivate relationships with traditional and social media journalists and influencers.
·Agency Branding and Messaging
Goal:Enhance OC San’s image and branding by utilizing proper messaging in external
communication pieces such as OC San’s website,presentations,digital media,and
advertising, which includes maintaining a positive experience for OC San visitors.
·Educational Outreach
Goal:Identify and implement avenues for education and outreach within OC San’s service
area to promote OC San’s mission and vision.
·Capital and Maintenance Outreach
Goal:Develop and implement outreach programs that will engage the communities affected
by OC San construction and maintenance activities.
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powered by Legistar™
File #:2024-3562 Agenda Date:6/26/2024 Agenda Item No:8.
·Legislative Affairs
Goal:Proactive engagement in legislative advocacy efforts that could impact OC San and the
wastewater industry.
·Grant Coordination
Goal: Monitor, track, and apply for grants available to OC San.
·Local Government Affairs
Goal:Ensure that local elected officials,member agencies,stakeholders,and OC San Board
Members are actively engaged in the work of OC San.
·Crisis Management
Goal:Ensure the Public Affairs Office serves as the primary spokesperson for OC San during
normal business and crisis scenarios and facilitates the dissemination of information.
·General Manager Support
Goal:Ensure the General Manager and Assistant General Manager are supported with
information necessary to communicate to the varied OC San audiences.
FINANCIAL CONSIDERATIONS
All items included in the Public Affairs Strategic Plan FY 2024-2026 are budgeted in the FY 2024-
2026 Budget.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Public Affairs Strategic Plan, Fiscal Years 2024-2026
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STRATEGIC PLAN STRATEGIC PLAN
PUBLIC AFFAIRS
2024-20262024-2026
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Public Affairs | Strategic Plan 2024-2026 June 2024
Introduction
The Orange County Sanitation District’s (OC San) Public Affairs Office (PAO) is responsible for managing all internal and external communications. The PAO’s main goal is to ensure messages are accurate, transparent, and build public trust and confidence. An integrated Public Affairs Strategic Plan is essential for effectively addressing the diverse audiences we serve.
The PAO offers services, tools, and programs to meet OC San’s communication needs. This includes media relations, website and intranet site content, construction outreach, elected officials and government relations, internal communications, education, outreach, and graphic development.
The PAO has developed a Strategic Plan (Plan) for Fiscal Years 2024 - 2026. This Plan is developed based upon the principles of OC San’s Mission of protecting public health and the environment and will support the implementation of OC San’s Strategic Plan. This Plan offers a vision to unify our communication efforts and focus resources to achieve the greatest impact and greatest results.
Because much of what is planned and created by this group is based on external factors and therefore outside of our control, flexibility and fluidity is integrated into the Plan. The PAO will follow the guidance set forth by management and the Board of Directors to carry out OC San’s messaging and support our member agencies.
Background Information
OC San represents 20 cities, 4 special districts, and a portion of the unincorporated County of Orange. This area represents a community of 2.6 million people with approximately 550,000 customer accounts.
Unlike most public agencies where there is direct contact with customers, OC San’s billing occurs through the County of Orange property tax bills. Therefore, OC San must work through other means to communicate with the public and the rate payers.
We have a 25-member Board of Directors, and more than 650 employees within six departments with various goals and objectives. While these groups work independently on a variety of projects, the goal of the PAO is to provide support and messaging that is consistent throughout the agency so that we are one voice, representing the same overall goals, and portraying the same brand.
There are many challenges with serving such a large and diverse customer base, however; there are also great opportunities working through the strategies laid out in this Plan.
4
Public Affairs | Strategic Plan 2024-2026 June 2024
Public Affairs Team The division is staffed with seven full-time employees and overseen by a supervisor and a department head.
Jennifer Cabral Director of Communications
Daisy Covarrubias Public Affairs Supervisor
Rebecca Long Senior Public Affairs Specialist
Belen Carrillo Senior Public Affairs Specialist
Kelly Newell Public Affairs Specialist
Public Affairs Specialist – Vacant
Gregg Deterding Graphics Designer
Isai Carrillo Graphics Designer
Cheryl Scott Administrative Assistant
Each of these team members carry out specific functions to meet the communication goals and objectives laid out in this Plan.
5
Public Affairs | Strategic Plan 2024-2026 June 2024
• OC San approved a five-year rate program in 2023. Public communication must account for the financial impact on OC San ratepayers as decisions and proposed fees for the next five years are developed and communicated.
• OC San must continue to attract talented and qualified personnel to fill vacancies. Effectively communicating OC San’s culture and emphasizing the importance of professional relationships is essential to the effectiveness and functionality of the agency.
• OC San will have new Board leadership and is anticipating a high turnover post the November 2024 election. Continuous engagement with the Board of Directors will be critical for the success of this agency.
• As an essential service, OC San has continued to execute the Capital Improvement Program (CIP) to keep the regional projects on schedule, improving and maintaining the regional sewer system throughout the service area. In the next two fiscal years, OC San plans to award 38 construction contracts worth a total of $340 million.
• OC San administrative staff have moved into a new Headquarters across the street from Plant No. 1, in Fountain Valley. The new building houses over 300 staff members that were previously spread across 10 buildings. Internal communications and engagement will need to become a greater focal point to ensure OC San’s culture remains positive between staff located at the Plants, and staff at Headquarters.
Situation Analysis
The Public Affairs Office is committed to communicating information about OC San in a timely, accurate and accessible way to the employees, the Board of Directors, our member agencies, elected officials, the public, and the news media.
• We are committed to open, honest, clear, and respectful two-way communication with our audiences.
• We are dedicated to informing others about how OC San serves the public and protects the environment.
• We are committed to outstanding customer service by responding to requests quickly and efficiently.
• We are dedicated to teamwork and collaboration as well as being creative and taking the initiative to be out in front of issues.
Mission
6
Public Affairs | Strategic Plan 2024-2026 June 2024
This Public Affairs Plan focuses largely on four primary audiences.
• Internal
• Board of Directors
• Executive Management Team
• Employees
• Retirees
• The Public
• Ratepayers
• Member Agencies
• Residents, Businesses, Commuters Impacted by OC San Construction and Maintenance
• OC San Neighbors near our facilities (plants and pump stations)
• Schools and Students
• Tour Groups
• Industry
• Water/Wastewater Agencies
• Trade Organizations
• Trade Media
• Contractors and Consultants
• Influential Public
• Local, State, and Federal Elected Officials
• Environmental Groups
• Local Media
Audience
7
Public Affairs | Strategic Plan 2024-2026 June 2024
• OC San is committed to protecting public health and the environment by providing effective wastewater collection, treatment, and recycling.
• OC San is more than a wastewater treatment facility; we are a resource recovery facility making use of all our byproducts.
• OC San is dedicated to exceeding wastewater quality standards used for resource recovery.
• OC San is committed to proper planning to ensure that public funds are wisely spent.
• OC San’s assets are monitored and evaluated regularly to ensure top performance and timely replacement.
• OC San values communicating our mission and strategies with those we serve and all other stakeholders.
• OC San provides an essential service to 2.6 million people at one of the lowest rates in the state.
• Providing reliable, responsive, and affordable services in line with our customer needs and expectations is a top priority for OC San.
• OC San is committed to creating the best possible workforce, prioritizing safety, productivity, customer service, and training.
• OC San has diligently developed an integrated planning environment that starts with the Board of Directors’ expectations and extends to each employee’s work product. We strive to ensure our staff members communicate effectively and provide transparent services to support the Plan.
• OC San has developed an integrated Planning/Asset Management system that allows for intentional, thoughtful decision making to maintain current operations while adding resilience and meeting new challenges.
• OC San’s organizational structure includes informal relationships between employees that facilitate collaboration toward common goals.
Agency Key Messages
8
Public Affairs | Strategic Plan 2024-2026 June 2024
1. Optimize communication with our internal audience.
2. Continue to build OC San’s reputation as leaders in the wastewater and resource recovery industry.
3. Cultivate relationships with traditional and social media journalists and influencers to promote OC San’s programs and initiatives.
4. Enhance OC San’s image and branding by utilizing proper messaging in external communication pieces such as OC San’s website, presentations, digital media, and advertising. Maintain a positive experience and image for our visitors.
5. Identify and implement avenues for education and outreach within OC San’s service area to further promote OC San as a resource recovery agency, our mission, and career opportunities within the wastewater industry.
6. Educate and inform the public on the various OC San initiatives aimed to protect the environment such as What 2 Flush; Fats, Oil, and Grease; and any other necessary message.
7. Develop and implement outreach programs that will engage the communities affected by OC San’s construction projects.
8. Ensure proactive engagement in legislative advocacy efforts that could impact OC San and the wastewater industry.
9. Monitor, track, and apply for grants available and that make business sense to OC San
10. Ensure that elected officials, member agencies, stakeholders, and OC San Board Members are actively engaged in the work of OC San.
11. Ensure the Public Affairs Office serves as the primary spokesperson for OC San during normal business and crisis scenarios and facilitates the dissemination of information.
To achieve these goals, PAO outlines the following strategies and tactics, along with the primary staff assigned to each area. Although individual staff members are the key contacts for each of the goals, the team works collectively and collaboratively, reflecting our core values. Our staff acknowledges the key role we play at OC San, not only communicating information, but also educating, consulting, and serving as a resource to our Board of Directors, employees, the wastewater industry, our member agencies, and our community. Flexibility is implemented into this plan to deal with unexpected situations and circumstances.
Public Affairs’ Goals for Fiscal Year 2024/25 and 2025/26
9
Public Affairs | Strategic Plan 2024-2026 June 2024
Public Affairs Strategies And Tactics
10
Public Affairs | Strategic Plan 2024-2026 June 2024
01 CategoryEmployee Engagement
Program Lead: Rebecca Long
Program Coordinator/Support: Kelly Newell, Gregg Deterding, Isai Carrillo, and Cheryl Scott
Goal (what): Optimize communication and engagement with our internal audience to include both field staff and administrative staff.
Objective (measure): Establish a base line of current engagement by tracking access and participation from the identified tactics.
Strategy (why): We value open and honest communication with our employees. PAO is committed to various efforts aimed at keeping OC San employees informed about important topics, increasing the overall quality of communications to our employees while tying the business aspects of the agency with the human-interest side.
Tactics (how):
• Keep information on The San Box current, relevant, and useful for OC San employees by working with the various departments to gather information that should be shared.
• On a regular basis, staff will continue to support various departments with their communication and outreach needs.
• PAO will produce six Pipeline newsletters per year with a goal of circulation by the third week of the publication month.
• Incentivize employees to educate and inform the public of OC San’s essential service through the Volunteer Incentive Program (VIP) by issuing points for all volunteer hours.
• Create employee recognition and celebratory events throughout the year, this may include small in-person gatherings and virtual events. To include but not limited to the Annual Holiday Lunch, the Harvest Festival, and VIP Celebration, etc.
• Continue with the Honor Walk program which acknowledges retired staff and past Board Members for their contribution to OC San. The recognition event will be hosted every other year starting in 2025.
• Write and coordinate the 3 Things to Know email blast to be distributed to all staff each Monday.
• Support and promote OC San “U”, OC San’s training program.
11
Public Affairs | Strategic Plan 2024-2026 June 2024
• Create “New Employee Welcome Kit” to be distributed on employees first day of work to introduce employees to the OC San culture, include electronic communication with key messages and link to important information.
• Create and implement an employee engagement audit to assess the value of the information shared, the method used, and feedback on OC San’s culture.
• Conduct periodic surveys following employee events to allow for improvements and/or modifications.
• Implement an employee art contest using OC San’s infrastructure.02 CategoryIndustry Experts
Program Lead: Kelly Newell
Program Coordinator/Support: Public Affairs Specialist, Gregg Deterding, Isai Carrillo, and Cheryl Scott
Goal (what): Establish and solidify OC San’s reputation as infrastructure leaders in the wastewater and resource recovery industry.
Objective (measure): Increase participation in strategic organizations through conferences, networking activities and awards by five percent.
Strategy (why): To build positive public perception and confidence among our various audiences.
Tactics (how):
• Encourage participation and presentation in conferences.
• Encourage and support award application submittals.
• Publicize and coordinate award acceptance logistics.
• Track all awards won by OC San by keeping a master list.
• Track and promote staff abstracts, and publications.
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Public Affairs | Strategic Plan 2024-2026 June 2024
04 CategoryAgency Branding and Messaging
Program Lead: Belen Carrillo
Program Coordinator/Support: Gregg Deterding, Isai Carrillo, Kelly Newell, Public Affairs
03 CategoryMedia Relations
Program Lead: Rebecca Long
Program Coordinator/Support: Kelly Newell, Belen Carrillo, Gregg Deterding, and Cheryl Scott
Goal (what): Cultivate relationships with traditional and social media journalists and influencers.
Objective (measure): Track and increase media coverage with positive stories about OC San.
Strategy (why): While a presence in the community is important to putting a face to our agency, media (traditional and social) is equally important with a broader reach and a more direct line of communication.
Tactics (how):
• Annually update media list to stay current and fresh.
• Maintain a digital press kit.
• Build a calendar of news release topics of interest to the public and stakeholders.
• Invite media for a facility tour, including traditional and non-traditional media.
• Develop media strategies for important events, decisions, or actions.
• E.g. CIP Campaign (see details in Category 6: Capital and Maintenance Outreach)
• Weekly (3-5 times) social media posts about the happenings at OC San with focus on OC San’s accomplishments and mission.
• Continue with social media campaigns # #OCSanCareers, #What2Flush, and those currently supporting ongoing efforts.
• Track and promote staff abstracts, and publications.
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Public Affairs | Strategic Plan 2024-2026 June 2024
Specialist, and Cheryl Scott
Goal (what): Enhance OC San’s image and branding by utilizing proper messaging in external communication pieces such as OC San’s website, presentations, digital media, advertising, which includes maintaining a positive experience for OC San visitors.
Objective (measure): Continue with OC San’s branding campaign including updating collateral material, signage, and promotional material as appropriate and as it is used. Maintain the lobby(s) current and informative with relevant information, i.e., displays, awards case, etc.
Strategy (why): A cohesive voice, message, look, and feel are critical to the public perception that an organization holds with its community. A positive and pleasant in-person experience reinforces OC San’s culture and core values as well as showcasing OC San as industry leaders, and a well-run organization, leaving behind the stigma of typical government agencies.
Tactics (how):
• Develop new website to better meet the information needs of our visitors while meeting accessibility standards.
• Maintain website accuracy, relevancy and timeliness with new stories posted weekly.
• Provide presentations, consultation, and advice on the branding and image of OC San.
• Develop new collateral materials around the key messages.
• Explore advertising options to inform the public of agency efforts and role in enhancing the local economy.
• Fulfill all requests for graphics, photos, and logos.
• Continue with online community newsletter. Increase reach and distribution list.
• Update and maintain signage across OC San facilities.
• Develop a Board approved design for the hands-on educational display for the outdoor patio.
• Maintain the lobby wall in the Operations Center at Plant No. 2 with OC San’s current branding and messaging and implement lobby display at the Headquarters.
• Rotate flags on light poles at Plant No. 1 and at Plant No. 2 on a biennial basis.
• Keep the award display up to date by rotating awards.
• Install a retiree display in the Headquarters and keep it up to date.
• Maintain and coordinate the installation of Honor Walk bricks on a biennial basis.
• Display collateral material in a neatly and organized manner displayed with current and relevant information.
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Public Affairs | Strategic Plan 2024-2026 June 2024
• Update a video library of OC San programs to utilize as educational and promotional tools.
• Promote implementation of OC San’s permittee awards program that recognizes industries for improving their adherence to excellent standards and expand to recognize multi-year awardees. Identify methods to include waste haulers in recognition system.05 CategoryEducational Outreach
Program Lead: Belen Carrillo
Program Coordinator/Support: Kelly Newell, Public Affairs Specialist, Gregg Deterding, Isai Carrillo, and Cheryl Scott
Goal (what): Identify and implement avenues for education and outreach within OC San’s service area to promote OC San’s mission and vision.
Objective (measure): Create and identify new educational opportunities including virtual events and webinars to promote and educate the community on OC San’s work and the essential service provided.
Strategy (why): To further promote OC San as a resource recovery agency, promote OC San’s mission and promote career opportunities within the wastewater industry.
Tactics (how):
• Execute the Inside the Outdoors contract for Fiscal Year 2025-2026 to continue the educational partnership that includes the Sewer Science program to 500 students within Orange County and introduce them to OC San’s virtual tour program.
• Revise plant tours to incorporate Headquarters.
• Identify 8-10 community event opportunities for OC San to participate in to inform and educate the community on the important role OC San plays in public health and the environment.
• Expand OC San’s speaker’s bureau to provide a wider set of speakers available.
• Continue hosting Wastewater 101 Citizen Academy for our ratepayers, and influential public to showcase OC San operations and initiatives. Host one session with four classes per year.
• Support the Heritage Museum of Orange County’s educational efforts by supplying material to be used for virtual and in-person teaching of OC San’s key messages.
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Public Affairs | Strategic Plan 2024-2026 June 2024
06 CategoryCapital and Maintenance Outreach
Program Lead: Belen Carrillo and Tanya Chong from Engineering
Program Coordinator/Support: Kelly Newell, Public Affairs Specialist, Rebecca Long, Gregg Deterding, Isai Carrillo, and Cheryl Scott
Goal (what): Develop and implement outreach programs that will engage the communities affected by OC San construction and maintenance activities.
Objective (measure): Develop, implement, and provide outreach support for over 10 capital projects scheduled to break ground in fiscal years 2024/2025 and 2025/2026 in more than 10 cities.
Strategy (why): Form a positive presence in the community prior to the start of construction projects or maintenance activities that is personal and proactive. Provide impacted community with information ahead of construction activities. Inform them of the benefits and need for the project to gain support and understanding of the necessary construction.
Tactics (how):
• Proactively offer briefings and community meetings to impacted neighborhoods, civic groups, businesses, schools, churches, and other institutions within the project area on an as needed basis.
• Explore the option of placing advertising pieces in communities/areas impacted by construction.
• Respond to inquiries within a 24-hour period.
• Provide project description and notifications to impacted residents at least two weeks before construction begins.
• Update collateral materials, fact sheets and website with current construction information on an as needed basis.
• Maintain ongoing communications with city staff and Board Members on current and upcoming construction outreach projects in affected cities.
• Maintain ongoing communications with impacted residents within the project area through collateral material (e.g., flyers, door hangers, emails, text alerts, social
• Connect with OC San service area libraries to identify possible OC San program collaboration and implementation opportunities that would aim to highlight selected OC San messaging points such as What 2 Flush, the wastewater treatment process, and career opportunities.
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Public Affairs | Strategic Plan 2024-2026 June 2024
media posts, etc.).
• Measure customer satisfaction through a construction outreach survey to be distributed at the close of construction programs.
• Provide outreach program training for the engineering team to help them understand the outreach program, the role of the community liaison and benefits to project.
• Implement a multipronged outreach strategy that will include industry and media coverage for the Supercritical Water Oxidation project.07 CategoryLegislative Affairs
Program Lead: Rebecca Long
Program Coordinator/Support: Kelly Newell, Public Affairs Specialist, and Cheryl Scott
Goal (what): Proactive engagement in legislative advocacy efforts that could impact OC San and the wastewater industry.
Objective (measure): Continue positive relationships with local, state, and federal officials through facility tours, meetings, and bill tracking as stated in the Legislative Plan.
Strategy (why): Legislative advocacy is an important aspect of our business. Having relationships and being actively involved, providing input and OC San’s perspective on potential legislature can and does directly affect OC San and our business.
The PAO is responsible for executing the Board approved Legislative Plan, which is updated on an annual basis. In addition, staff is responsible for tracking state and federal legislation, managing OC San’s legislative advocates, and seeking appropriations and grants.
Tactics (how):
• Develop and implement Annual Legislative Plan in the second quarter of each fiscal year.
• Track bills and maintain a priority list of key legislation.
• Provide regular updates to the Legislative and Public Affairs Committee on state and federal matters.
• Host legislative tours.
• Engage in Advocacy Days in Sacramento and Washington DC as needed.
• Take positions on bills that could affect OC San or the industry.
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Public Affairs | Strategic Plan 2024-2026 June 2024
• Work with industry organizations on state and federal issues to ensure OC San’s positions are communicated.
• Partner with industry organizations to co-host virtual events and activities.
• Manage the legislative advocates’ contracts and facilitate regular communication between lobbyists, staff, and the Board of Directors.08 CategoryGrants Coordination
Program Lead: Rebecca Long
Program Coordinator/Support: Kelly Newell, Public Affairs Specialist, and Cheryl Scott
Goal (what): Monitor, track, and apply for grants available to OC San.
Objective (measure): Apply and obtain grants for qualified OC San projects and programs.
Strategy (why): Outside funding is important in moving OC San projects and programs forward. With ongoing attention to government spending, it is vital for OC San to apply for and secure grants to offset costs when available.
Tactics (how):
• Apply for two grants a year based on availability.
• Ensure Grant Policy is updated and current.
• Research grant opportunities and report out to the Legislative and Public Affairs Committee.
• Seek out available grant funding opportunities for OC San and its various divisions.
• Secure letters of support.
• Publicize grant awards received.
• Create and measure outcomes.
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Public Affairs | Strategic Plan 2024-2026 June 2024
09 CategoryLocal Government Affairs
Program Lead: Rebecca Long and Belen Carrillo
Program Coordinator/Support: All PAO staff
Goal (what): Ensure that local elected officials, member agencies, stakeholders, and OC San Board Members are actively engaged in the work of OC San.
Objective (measure): Provide at least two communication tools per month.
Strategy (why): Keeping OC San’s influential public engaged in OC San’s projects and accomplishments are critical to the support and success of our agency.
Tactics (how):
• Provide Board of Directors with speaking points following every OC San board meeting that can be used when reporting back to their respective councils and community groups.
• Support an orientation (as needed) for new Board members.
• Develop and keep a current list of monthly informational presentations.
• Maintain an informational presentation video library for the Board of Directors on key agency topics.
• Provide regular reports to the Steering Committee.
• Develop OC San’s Annual Report.
• Publish a Five Minutes Per Month, each month.
• Participate in government affairs committees.
• Invite new council and board members within OC San’s service area to take a tour of OC San and offer presentations to their respective agencies on OC San programs and efforts.
• Create and distribute quarterly outreach tool kits for member agency PIOs to help them easily share and disseminate information about OC San.
• Host a “State of OC San” event for influential leaders throughout the infrastructure and water/wastewater industry, including virtual option.
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Public Affairs | Strategic Plan 2024-2026 June 2024
11 CategoryGeneral Manager Support
Program Lead: Daisy Covarrubias / Rebecca Long
Program Coordinator/Support: All PAO staff
Goal (what): Ensure the General Manager and Assistant General Managers are supported with information necessary to communicate to the varied OC San audiences.
10 CategoryCrisis Management
Program Lead: Rebecca Long
Program Coordinator/Support: All PAO staff
Goal (what): Ensure the PAO serves as the primary spokesperson for OC San during normal business and crisis scenarios and facilitates the dissemination of information.
Objective (measure): Ensure that the PIOs in the PAO can respond in a crisis. Provide the necessarily tools and material to follow established protocols and support the situation as needed.
Strategy (why): It is imperative during a crisis that OC San be proactive and provide clear and effective messaging to employees, public, and the media.
Tactics (how):
• Maintain an updated crisis communication plan including regular briefings with staff to identify possible issues and responses.
• Maintain and update PAO’s Continuity of Operations Plan (COOP).
• Work with Risk and Safety Management on Public Affair’s role in an emergency, including our role via the Integrated Emergency Response Plan.
• Ensure proper procedures are in place for Board, employees, and public notification.
• Maintain updated contact lists for resource, member, and partnering agencies to coordinate and assist during crisis.
• Develop protocols on everyday PAO tasks to facilitate the operations of the group in a time of crisis.
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Public Affairs | Strategic Plan 2024-2026 June 2024
Objective (measure): Develop monthly communication pieces on behalf of the General Manager. Ensure General Manager (or designee) is participating and involved in promoting OC San’s initiatives.
Strategy (why): Collaborate with the General Manager to prepare communication and messaging that reflects the mission and vision of OC San.
Tactics (how):
• Assist the General Manager and the Assistant General Managers with keeping the Board Members informed and up to date with OC San activities.
• Assist in the development of the General Manager’s Monthly Report.
• Develop talking points for Board and Committee meetings.
• Develop material and speaking points for presentations and speaking engagements.
• Support the development of the OC San Strategic Plan.
• Assist in the development of the General Manager’s Annual Work Plan, including mid-year and end of year reports.
• Manage Ask the GM questions submitted.
• Coordinate and support VIP tours guided by General Manager and Assistant General Manager.
• Coordinate and produce annual All Hands meetings (live and/or pre-recorded) to keep employees informed and engaged.
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Public Affairs | Strategic Plan 2024-2026 June 2024
Closing Comments
This plan is a broad outline of the Public Affairs Office program. As new issues arise, new functions and duties will evolve as well. The role of the Public Affairs Office is to stay ahead of issues, be responsive and flexible to meet the needs of the agency. We will adjust our program accordingly.
New Tactics Introduced
• OC San new website – In progress
• Library Educational Program
• Headquarters Educational Display – Phase 2
• Video Library Update
• Employee Engagement Audit
• New Employee Welcome Kit
• Employee Art Contest
Public Affairs Division 18480 Bandilier Circle Fountain Valley, CA 92708www.ocsan.gov
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3565 Agenda Date:6/26/2024 Agenda Item No:9.
FROM:Robert Thompson, General Manager
SUBJECT:
GENERAL MANAGER’S FY 2023-2024 WORK PLAN YEAR-END REPORT
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the General Manager’s FY 2023-2024 Work Plan Year-End Report.
BACKGROUND
Each year,the General Manager prepares a work plan of activities supporting Orange County
Sanitation District’s (OC San)strategic goals and initiatives to be accomplished during the fiscal year.
The General Manager’s FY 2023-2024 work plan was received and filed by the Steering Committee
and Board of Directors in July 2023.Attached is the year-end report for the General Manager’s FY
2023-2024 work plan.
RELEVANT STANDARDS
·Maintain a culture of improving efficiency to reduce the cost to provide the current service level
or standard
·Plan for and execute succession, minimizing vacant position times
·Cultivate a highly qualified, well-trained, and diverse workforce
·Maintain and adhere to appropriate internal planning documents (Biosolids,Odor,and Energy
Master Plans)
·Use all practical and effective means for resource recovery
PRIOR COMMITTEE/BOARD ACTIONS
January 2024 -Steering Committee and Board of Directors received and filed the General Manager’s
Fiscal Year 2023-2024 Work Plan Mid-Year Report.
July 2023 -Steering Committee and Board of Directors received and filed the General Manager’s
Fiscal Year 2023-2024 Work Plan.
June 2023 -Steering Committee and Board of Directors received and filed the General Manager’s
Fiscal Year 2023-2024 Proposed Work Plan.
Orange County Sanitation District Printed on 6/18/2024Page 1 of 2
powered by Legistar™
File #:2024-3565 Agenda Date:6/26/2024 Agenda Item No:9.
ADDITIONAL INFORMATION
The General Manager’s work plan includes 21 goals for the fiscal year.Of those,19 items are
completed and the remaining two will be carried over to the next work plan.
FINANCIAL CONSIDERATIONS
All items included in the General Manager’s Work Plan were budgeted in the FY 2022-2024 Budget.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·General Manager’s FY 2023-2024 Work Plan Year-End Report
Orange County Sanitation District Printed on 6/18/2024Page 2 of 2
powered by Legistar™
June 26, 2024
TO: Chairman and Members of the Board of Directors
FROM: Robert C. Thompson General Manager
SUBJECT: General Manager’s FY 2023-2024 Work Plan Year-End Report
I am pleased to present the year-end update for my Fiscal Year 2023-2024 Work Plan. The Work Plan has 21 individual goals organized under four Strategic Planning
categories: Business Principles, Environmental Stewardship, Wastewater Management,
and Workplace Environment. The Work Plan was reviewed and approved by the Steering Committee and Board of Directors in June 2023, and a mid-year update was provided in January 2024. 19 items in the work plan have been completed and two will carry over into fiscal year 2024-2025.
1.Business Principles
•Asset Management Plan – (1) Identify critical plant and collections assets
that are currently in service or under construction that have long lead timesfor parts and replacement. Develop an approach to mitigate procurementrisks and impacts to plant and collections resiliency under current marketconditions by March 31, 2024. (2) Develop an approach to evaluateprocurement times, market pricing, and bidding risks for projects in the
design phase and adjust construction cost estimates and schedulesaccordingly by December 31, 2023.
UPDATE: (1) Complete. Critical assets were identified, the criteria forspare equipment and parts were identified, Critical Asset Spare Inventory
Tracking spreadsheets were developed for existing assets and assetsunder construction, and the next steps required to procure these equipmentand parts were provided. (2) Complete. An approach to update the designscope of work template for current and future projects was developed.
•Permit Outreach and Restructuring – Conduct an analysis of memberagency services, encroachment permits, and requirements to betterunderstand and evaluate if a regional approach and harmonized feestructure is needed with a determination by June 30, 2024.
UPDATE: Complete. Outreach correspondence was transmitted via emailto member agencies and those managing public right-of-way access. The
General Manager’s FY 2023-2024 Work Plan Year-End Report
June 26, 2024
Page 2 of 7
permit process of each agency, including current and active encroachment permits issued or held, has been documented. Staff assessed individual
procedures and processes for each member agency and recommended
coordinating and complying with each agency's individual requirements in lieu of a standardized process.
•Interagency Agreements for Wastewater Service – Expand on
coordination opportunities with the Irvine Ranch Water District (IRWD) inanticipation of the expiration of agreements in 2026.
UPDATE: Complete. OC San and IRWD Management have met to
discuss the impact of the expiration of the Green Acres Project Agreement
which allows IRWD to discharge effluent to the OC San ocean outfall. OCSan provided financial models with potential impacts to future discharges.IRWD is considering its options. OC San and IRWD will continue toinvestigate win-win opportunities for collaboration, including bringing the
Orange County Water District in the discussions.
•Pretreatment Management – Work with member agencies to update wastedischarge and pretreatment ordinance by June 30, 2024.
UPDATE: Complete. OC San has updated member agencies on the auditfindings. OC San does not plan to require member agencies to make anychanges to waste discharge and pretreatment requirement ordinance in FY2023-2024.
•Organizational Advocacy and Outreach – Implement an integratedoutreach strategy that will include industry and media coverage for theSupercritical Water Oxidation project.
UPDATE: Complete. Plan established resulting in various presentationsgiven to groups of interest and news articles published over the last twelvemonths promoting and covering OC San's innovative project. All newsarticles are included in OC San’s monthly outreach report presented to the
Steering Committee.
2.Environmental Stewardship
•Food Waste Treatment – Continue with a county-centric approach.Finalize the unified specifications and collaborate with OC Waste &Recycling (OCWR) to support the construction and utilization of a regionalfood waste processing facility by June 30, 2024.
General Manager’s FY 2023-2024 Work Plan Year-End Report June 26, 2024 Page 3 of 7
UPDATE: Complete. In March, OC San met with OCWR to discuss next steps concerning OCWR’s strategic initiatives for developing a regional
food waste processing facility. OCWR and other Orange County Publicly
Owned Treatment Works digester owners were provided with a unified food waste slurry specification. A draft project MOU was provided to OCWR for consideration.
•Urban Runoff Optimization Study – Identify opportunities within OrangeCounty Water District, County of Orange, and OC San's respective water,stormwater, and wastewater systems for additional dry weather urbanrunoff diversion under a controlled discharge scenario by June 30, 2024.
UPDATE: Complete. Developed a list of locations for additional dryweather urban runoff diversions based on the final screening criteria.
•Energy Resilience – (Carried over from FY 22/23) (1) Investigate energystorage options to build resilience and offer potential cost savings. Workwith the consultant as part of the Energy and Digester Gas Master PlanStudy and report to the Board of Directors by October 31, 2023. (2)Complete the Study by June 30, 2024.
UPDATE: (1) Complete. An energy resilience information item waspresented to the Operations Committee on October 4, 2023, and theAdministration Committee on October 11, 2023. (2) Complete. The Energyand Digester Gas Master Plan was completed.
•Fleet Long-Term Strategy – Review and update the fleet procurementstrategy based on recently adopted regulations. Regulatory compliance willwork with air quality consultants to analyze California Air Resources Board’s
Advanced Clean Fleet Regulations and develop recommendations for fleet
replacement by December 31, 2023.
UPDATE: Complete. OC San Regulatory Compliance staff hassuccessfully engaged with California Association of Sanitation Agencies
and Yorke Engineering, LLC to analyze California Air Resource Board’s
Advance Clean Fleet Regulations. Together with OC San Fleet Services,Regulatory Compliance has developed three viable pathways for fleetreplacement. The viable pathways/recommendations were presented to theExecutive Management Team for deliberation in January 2024.
•Headquarters Educational Display – Develop a Board approved designfor the hands-on educational display for the outdoor patio by June 30, 2024.
General Manager’s FY 2023-2024 Work Plan Year-End Report June 26, 2024 Page 4 of 7
UPDATE: Carry Over. Due to overall Headquarter delays, Phase 2 of the hands-on educational display will be carried over to the next fiscal year. This
delay allows us the opportunity to evaluate Phase 1 thoroughly and
determine the specific needs for Phase 2. Notably, as part of Phase 1, we successfully incorporated the first step by adding three agency manholes.
•Member Agency Outreach Program – Develop outreach material for
member agencies to educate, inform, and reduce impacts affecting the localand regional sewer system by December 31, 2023.
UPDATE: Complete. An outreach toolkit including messaging and
supporting graphics was distributed to our member agencies to share with
their community regarding local issues affecting the regional system.
•Industrial Users Award Program – Identify opportunities to expand OC
San Pretreatment Honor Roll Program beyond Significant Industrial Usersby June 30, 2024.
UPDATE: Complete. Staff recommends adding the Wastehauler Programto the Pretreatment Honor Roll program in FY 2024-2025.
•Plant No. 2 Process Facilities Seismic Resilience – Evaluate the seismicvulnerabilities of Plant No. 2 flow processes (primary clarifiers, activatedsludge facility, and ocean outfall piping) within the plant. Determine the
required improvements to maintain dry weather flow capacity after a seismic
event. Incorporate necessary upgrades into future capital improvementprojects. Advertise for a Request for Proposal by June 30, 2024.
UPDATE: Complete. Staff completed the seismic vulnerabilities planning
study scope of work and sent out the request for proposal.
3.Wastewater Management
•Supercritical Water Oxidization (SCWO) – (Carried over from FY 22/23)Complete the commissioning and begin demonstration of the pilot projectby June 30, 2024, subject to regulatory permitting.
UPDATE: Carry Over. OC San's work to prepare the test site and
permitting work is complete. 374Water is continuing development work onthe industrial machine. Positive progress and optimization are on-going inthe machine design and control system. 374Water estimates delivery of the
General Manager’s FY 2023-2024 Work Plan Year-End Report June 26, 2024 Page 5 of 7
system this fiscal year with on-site commissioning through the spring of 2025.
•Wastewater Characterization Study – In collaboration with the OrangeCounty Water District and regulatory agencies, conduct research tocharacterize changes in OC San's final effluent following completion of the
Groundwater Replenishment System (GWRS). Complete initial chemical
and toxicological evaluation by June 30, 2024.
UPDATE: Complete. OC San staff completed the initial chemical andtoxicological evaluation by June 30, 2024. Staff will refine the study based
on these findings in FY 2024-2025 to fully characterize the final effluent and
its potential impacts on the receiving environment.
•Biosolids Management – Refresh both short and long-term hauling and
management options to ensure reliability and availability of failsafe options,promote local biosolids management options, and enable compliance withAdvanced Clean Fleet and Greenhouse Gas reduction regulations by June30, 2024.
UPDATE: Complete. OC San Issued a Request for Proposal to secureprofessional services from qualified hauling contractors by the final quarterof FY 2023-2024. This initiative seeks to ensure the ongoing adaptability,sustainability, and diversity within OC San's biosolids managementprogram. Additionally, OC San has quarterly discussions with the Los
Angeles County Sanitation District to explore potential biosolidsmanagement collaborations in the region.
•Property Management – Ensure compliance with easement requirements
and maintain unobstructed access to OC San’s regional sewer line within the
Miller-Holder alignment in Huntington Beach. Begin outreach andcoordination efforts by December 31, 2023.
UPDATE: Complete. The outreach and coordination efforts began in August
with briefings to our Board of Directors and city representatives. Individual
packets of information were prepared and delivered on December 1 to eachproperty owner within the identified area. Ongoing efforts continue inalignment with the Board’s authorization, the 2023 Strategic Plan, andResolution OCSD 07-14 to ensure unobstructed access with our easements.
General Manager’s FY 2023-2024 Work Plan Year-End Report June 26, 2024 Page 6 of 7
4.Workplace Environment
•Scanning & Paper Reduction – (Carried over from FY 22/23) CompleteScope of Work for Phase II, issue Request for Proposal, and award thecontract for implementation of the trusted system in a phased approach byDecember 31, 2023. Complete Phase II by June 30, 2024.
UPDATE: Complete. A Purchase Order Agreement with ECS Imaging,Inc., utilizing the California Multiple Award Schedules Contract, wasapproved by the Administration Committee on November 8, 2023. ECSImaging, Inc. is the vendor that completed the first phase of the trusted
system implementation. A kickoff meeting occurred in December 2023. OC
San staff are working collaboratively with the consultant on Phase II andprogressing through the work. The group is on schedule to complete PhaseII by June 30, 2024.
•Emergency Preparedness – Develop and conduct an earthquakeemergency response drill, which includes evacuation of buildings, assemblyand accountability of employees, deployment of the damage assessmentteam, and medical team response by June 30, 2024. Conduct National
Incident Management System (NIMS) training for employees that areinvolved in emergency planning and response or recovery efforts by June30, 2024. NIMS training is determined based on assignment within OCSan’s Emergency Operations Center (EOC). Additionally, employees willreceive training on how to use the Incident Command System (ICS) forms
specific to their role within the EOC.
UPDATE: Complete. Staff is on track to complete an emergency responseexercise of an earthquake simulation on June 20, 2024. The drill will includebuilding evacuations and re-occupancy assessments, in addition to medical
team deployment. Staff assigned to OC San’s Emergency OperationsCenter have completed online and in-person ICS training in support of OCSan's emergency planning, response, and recovery efforts.
•Centralized Training Program – OC San’s employee training programs
and activities will be transitioned from individual departments to HumanResources over a two-year period. The centralized approach will providegreater consistency, transparency, and access for all employees, andensure that OC San’s training is responsive to the needs of the organization
and in alignment with the Strategic Plan and General Manager’s Work Plan.
One new full-time employee will be dedicated to the program and will berecruited for by December 30, 2023. Human Resources will develop
General Manager’s FY 2023-2024 Work Plan Year-End Report June 26, 2024 Page 7 of 7
training profiles based on roles, classifications, and work groups and fully transition the compliance and essential training elements by June 30, 2024.
UPDATE: Complete. Staff transitioned all compliance and essential training activities from individual departments to Human Resources ahead of June 30, 2024, which include all regulatory and OC San-mandated courses. The process included the development of comprehensive training
profiles for all OC San positions which will support onboarding, career,
succession, and budget planning efforts. A process was also established for the review of new requests as training and development needs evolve. The full-time position for this program was filled on July 28, 2023 through a competitive recruitment, ahead of schedule.
•Employee Relations Legal Services – Solicit, interview, and recommenda licensed law firm to provide as-needed legal services to support HumanResources in employment related cases by December 31, 2023.
UPDATE: Complete. The solicitation was completed, and contracts wereawarded by the Board of Directors in October 2023, for services to beeffective beginning November 1, 2023. Contracts were awarded to LiebertCassidy Whitmore, and Payne & Fears LLP.
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3568 Agenda Date:6/26/2024 Agenda Item No:10.
FROM:Robert Thompson, General Manager
SUBJECT:
GENERAL MANAGER’S FY 2024-2025 WORK PLAN
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the General Manager’s Fiscal Year 2024-2025 Work Plan.
BACKGROUND
Each year,the General Manager prepares a work plan of activities supporting Orange County
Sanitation District’s (OC San)strategic goals and initiatives to be accomplished during the fiscal year.
The General Manager’s FY 2024-2025 Work Plan includes 21 individual goals under four categories.
RELEVANT STANDARDS
·Maintain a culture of improving efficiency to reduce the cost to provide the current service level
or standard
·Plan for and execute succession, minimizing vacant position times
·Cultivate a highly qualified, well-trained, and diverse workforce
·Maintain and adhere to appropriate internal planning documents (Biosolids,Odor,and Energy
Master Plans)
·Use all practical and effective means for resource recovery
PRIOR COMMITTEE/BOARD ACTIONS
May 2024 -Steering Committee and Board of Directors received and filed the General Manager’s FY
2024-2025 Proposed Work Plan.
ADDITIONAL INFORMATION
The General Manager’s work plan includes 21 goals for the fiscal year.
FINANCIAL CONSIDERATIONS
All items included in the General Manager’s Work Plan are budgeted in the FY 2024-2026 Budget.
Orange County Sanitation District Printed on 6/18/2024Page 1 of 2
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File #:2024-3568 Agenda Date:6/26/2024 Agenda Item No:10.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·General Manager’s FY 2024-2025 Work Plan
Orange County Sanitation District Printed on 6/18/2024Page 2 of 2
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June 26, 2024
TO: Members of the Steering Committee
FROM: Robert C. Thompson
General Manager
SUBJECT: General Manager’s FY 2024-2025 Work Plan I am pleased to present my Work Plan for Fiscal Year 2024-2025. The plan has been
developed to support the Strategic Plan and is organized under four Strategic Planning categories: Business Principles, Environmental Stewardship, Wastewater Management, and Workplace Environment. The 21 goals for next year include two goals from the previous year as well as new goals that will ensure our operations are safe and efficient. In addition, we will continue leading the way in innovation, financial management, and
work force while maintaining the level of service we have committed to. 1. Business Principles
• Asset Management Plan – Implement a siphon cleaning program by June 30,
2025.
• Progressive Design-Build – Select an Owner Advisor for Progressive Design-
Build by March 31, 2025. Develop Progressive Design-Build contract templates
by June 30, 2025.
• Earned Value – Review Engineering’s earned value processes for project
reporting and compare with industry best practices by June 30, 2025.
• NPDES Permitting Legal Support – Secure legal and technical resources for 2026 NPDES permit renewal by March 31, 2025.
• Permit Fees – Complete analysis of the current Capital Facilities Capacity Charge program to identify deficiencies for the member agencies and provide
program improvement recommendation by December 31, 2024. Create a customer portal for online submission and payment of fees by June 30, 2025.
• Headquarters Educational Display – (Carried over from FY 23/24) Develop
a Board approved design for the hands-on educational display for the outdoor patio by June 30, 2025.
General Manager’s FY 2024-2025 Work Plan June 26, 2024
Page 2 of 3
• Regional Sewer Spill Training – Conduct regional sanitary sewer spill training
for the collections system by June 30, 2025.
2. Environmental Stewardship
• Plant No. 2 Process Facilities Seismic Resilience – Select a consultant for the Plant No. 2 Process Facilities Seismic Resiliency Study by December 31,
2024.
• Urban Runoff Optimization Study – Receive draft Urban Runoff Study identifying opportunities within Orange County Water District, County of Orange, and OC San’s services area for additional dry weather urban runoff by
June 30, 2025.
• Enforcement Response Plan – Update pretreatment/source control enforcement response plan in alignment with State of California’s 2024 water quality enforcement guidance document for legal review by June 30, 2025.
• Pretreatment Management – Expand OC San’s Pretreatment Honor Roll program to include wastehaulers by June 30, 2025.
• Food Waste – Finalize Memo of Understanding with Orange County Waste and Recycling by December 31, 2024. Agree on deal points for a cooperative agreement and make go/no-go decision to move forward by June 30, 2025.
3. Wastewater Management
• Plant No. 1 Distributed Control System Human Machine Interface (HMI) –
Complete the conversion of the Plant No. 1 HMI system from CRISP to ABB by June 30, 2025.
• Deep Well Injection – Evaluate the initial feasibility of deep well injection of
biosolids. Issue and evaluate Request for Information for potential deep well
injection design-build-operate vendors and review permitting requirement by June 30, 2025.
• Supercritical Water Oxidization – (Carried over from FY 23/24) Complete the
commissioning and begin demonstration of the pilot project by March 31, 2025, subject to regulatory permitting. Publicize project status.
General Manager’s FY 2024-2025 Work Plan June 26, 2024
Page 3 of 3
• Property Management – Complete a physical assessment of all current OC
San easements and rights-of-way. Document the assessment in written and visual forms as part of the OC San easement management program. Complete the assessment and report by June 30, 2025.
4. Workplace Environment
• Staff Training – Create development plans for each employee with associated training plans by June 30, 2025.
• Scanning and Paper Reduction – Complete Scope of Work for Phase III, issue a Purchase Order Agreement Request for Proposal and award the
contract for implementation of the trusted system, Phase III for Environmental
Services. Complete Phase III by June 30, 2025.
• Labor Agreements – Complete all labor agreements for all labor groups by June 30, 2025.
• OSHA Voluntary Protection Program (VPP) certification for Plant No. 2 –
Apply for VPP certification for Plant No. 2 by June 30, 2025.
• Employee Engagement Survey – Conduct an employee engagement survey by June 30, 2025 to gather feedback on workplace environment satisfaction, communication effectiveness, recognition programs, and professional
development opportunities. Utilize survey results to identify areas for improvement and develop action plans aimed at enhancing employee
engagement and satisfaction levels.
RCT:clr
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3659 Agenda Date:6/26/2024 Agenda Item No:CS-1
FROM:Robert Thompson, General Manager
SUBJECT:
CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION - GOVERNMENT CODE
SECTION 54956.9(D)(1)
RECOMMENDATION: Convene in Closed Session:
Number of Cases: 1
Orange County Sanitation District,a public entity v.Bayside Village Marina,LLC,a limited liability
company;Laguna Beach County Water District,a public entity;and Does 1-100,inclusive;and all
Persons Unknown Claiming an Interest in the Property,Superior Court of California,County of
Orange, Case No. 30-2022-01251890.
BACKGROUND
During the course of conducting the business set forth on this agenda as a regular meeting of the
Board,the Chairperson may convene the Board in closed session to consider matters of pending real
estate negotiations, pending or potential litigation, or personnel matters.
Reports relating to (a)purchase and sale of real property;(b)matters of pending or potential
litigation;(c)employment actions or negotiations with employee representatives;or which are exempt
from public disclosure under the California Public Records Act,may be reviewed by the Board during
a permitted closed session and are not available for public inspection.At such time the Board takes
final action on any of these subjects, the minutes will reflect all required disclosures of information.
RELEVANT STANDARDS
·Government Code Sections 54956.8, 54956.9, 54957, or 54957.6, as noted
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Memorandum from General Counsel
Orange County Sanitation District Printed on 6/18/2024Page 1 of 1
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WOODRUFF&SMART,APC
555 ANTONBOULEVARD,SUITE 1200|COSTAMESA,CA 92626-7670 |TELEPHONE(714)558-7000 |FAX(714)835-7787
WWW.WOODRUFF.LAW
M E M O R A N D U M
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: June 26, 2024
RE: Closed Session Items
The Steering Committee will hold a closed session on June 26, 2024 for the purpose of
conferring with its legal counsel regarding existing litigation to which the District is a party. The
title of the case is: Orange County Sanitation District, a public entity v. Bayside Village Marina,
LLC, a limited liability company; Laguna Beach County Water District, a public entity; and
Does 1-100, inclusive; and all Persons Unknown Claiming an Interest in the Property, Superior
Court of California, County of Orange, Case No. 30-2022-01251890. The closed session will be
held pursuant to the authority of California Government Code Section
54956.9(d)(1).
Respectfully submitted,
By_________________________________
Bradley R. Hogin, General Counsel
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3658 Agenda Date:6/26/2024 Agenda Item No:CS-2
FROM:Robert Thompson, General Manager
SUBJECT:
CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT CODE SECTION 54957.6
RECOMMENDATION: Convene in Closed Session:
Agency Designated Representative: General Manager Robert Thompson.
Benefits for Unrepresented Executive Management Employees:Assistant General Manager,Director
of Communications,Director of Engineering,Director of Environmental Services,Director of Finance,
Director of Human Resources, and Director of Operations and Maintenance.
BACKGROUND
During the course of conducting the business set forth on this agenda as a regular meeting of the
Board,the Chairperson may convene the Board in closed session to consider matters of pending real
estate negotiations, pending or potential litigation, or personnel matters.
Reports relating to (a)purchase and sale of real property;(b)matters of pending or potential
litigation;(c)employment actions or negotiations with employee representatives;or which are exempt
from public disclosure under the California Public Records Act,may be reviewed by the Board during
a permitted closed session and are not available for public inspection.At such time the Board takes
final action on any of these subjects, the minutes will reflect all required disclosures of information.
RELEVANT STANDARDS
·Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Memorandum from General Counsel
Orange County Sanitation District Printed on 6/18/2024Page 1 of 1
powered by Legistar™
WOODRUFF&SMART,APC
555 ANTONBOULEVARD,SUITE 1200|COSTAMESA,CA 92626-7670 |TELEPHONE(714)558-7000 |FAX(714)835-7787
WWW.WOODRUFF.LAW
M E M O R A N D U M
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: June 26, 2024
RE: Closed Session Items
The Steering Committee will hold a closed session on June 26, 2024 for the purpose of
conferring with its labor negotiators to discuss negotiations with the Unrepresented Executive
Management Employees. The Agency Designated Representative is Robert Thompson. The
closed session will be held pursuant to authority of California Government Code Section
54957.6.
Respectfully submitted,
By_________________________________
Bradley R. Hogin, General Counsel
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3657 Agenda Date:6/26/2024 Agenda Item No:CS-3
FROM:Laura Maravilla, Director of Human Resources
SUBJECT:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION 54957(B)(1)
RECOMMENDATION: Convene in Closed Session:
Public Employee Performance Evaluation
Number of Employees: 1
·General Manager
BACKGROUND
During the course of conducting the business set forth on this agenda as a regular meeting of the
Board,the Chairperson may convene the Board in closed session to consider matters of pending real
estate negotiations, pending or potential litigation, or personnel matters.
Reports relating to (a)purchase and sale of real property;(b)matters of pending or potential
litigation;(c)employment actions or negotiations with employee representatives;or which are exempt
from public disclosure under the California Public Records Act,may be reviewed by the Board during
a permitted closed session and are not available for public inspection.At such time the Board takes
final action on any of these subjects, the minutes will reflect all required disclosures of information.
RELEVANT STANDARDS
·Government Code Sections 54956.8, 54956.9, 54957, or 54957.6, as noted
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Memorandum from General Counsel
Orange County Sanitation District Printed on 6/18/2024Page 1 of 1
powered by Legistar™
WOODRUFF&SMART,APC
555 ANTONBOULEVARD,SUITE 1200|COSTAMESA,CA 92626-7670 |TELEPHONE(714)558-7000 |FAX(714)835-7787
WWW.WOODRUFF.LAW
M E M O R A N D U M
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: June 26, 2024
RE: Closed Session Items
The Steering Committee will hold a closed session on June 26, 2024 for the purpose of
conferring for the evaluation of the District’s General Manager. The closed session will be held
pursuant to authority of California Government Code Section 54957(b)(1).
Respectfully submitted,
By_________________________________
Bradley R. Hogin, General Counsel
ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LOS Level Of Service RFP Request For Proposal
APWA American Public Works
Association MGD Million Gallons Per Day RWQCB Regional Water Quality
Control Board
AQMD Air Quality Management
District MOU Memorandum of
Understanding SARFPA Santa Ana River Flood
Protection Agency
ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor
BOD Biochemical Oxygen Demand NEPA National Environmental Policy
Act SARWQCB Santa Ana Regional Water
Quality Control Board
CARB California Air Resources
Board NGOs Non-Governmental
Organizations SAWPA Santa Ana Watershed
Project Authority
CASA California Association of
Sanitation Agencies NPDES National Pollutant Discharge
Elimination System SCADA Supervisory Control And
Data Acquisition
CCTV Closed Circuit Television NWRI National Water Research
Institute SCAP
Southern California
Alliance of Publicly Owned Treatment Works
CEQA California Environmental
Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality
Management District
CIP Capital Improvement
Program OCCOG Orange County Council of
Governments SOCWA South Orange County
Wastewater Authority
CRWQCB California Regional Water
Quality Control Board OCHCA Orange County Health Care
Agency SRF Clean Water State
Revolving Fund
CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan
CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow
EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources
Control Board
EMT Executive Management Team OSHA Occupational Safety and
Health Administration TDS Total Dissolved Solids
EPA US Environmental Protection Agency PCSA
Professional
Consultant/Construction
Services Agreement
TMDL Total Maximum Daily Load
FOG Fats, Oils, and Grease PDSA Professional Design Services
Agreement TSS Total Suspended Solids
gpd gallons per day PFAS
Per- and Polyfluoroalkyl
Substances WDR Waste Discharge
Requirements
GWRS Groundwater Replenishment
System PFOA Perfluorooctanoic Acid WEF Water Environment
Federation
ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation
IERP Integrated Emergency
Response Plan POTW Publicly Owned Treatment
Works WIFIA Water Infrastructure
Finance and Innovation Act
JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the
Nation Act
LAFCO Local Agency Formation
Commission PSA Professional Services
Agreement WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70
million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS
process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects.
PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon).
PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.