HomeMy WebLinkAbout05-08-2024 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, May 8, 2024
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, May 8, 2024
at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Director
Rose Espinoza led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Brad Avery, Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Christine Marick, Jordan Nefulda, Robbie Pitts, David
Shawver, Chad Wanke and Kathleen Treseder (Alternate)
ABSENT:Andrew Nguyen and John Withers
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Jennifer Cabral; Thys DeVries; Justin Fenton; Al Garcia; Tina Knapp; Rob Michaels; Aldwin
Ramirez; Perla Rodriguez; Thomas Vu; and Ruth Zintzun were present in the Board Room.
OTHERS PRESENT: Brad Hogin, General Counsel; and Dennis Mulqueeney, Alliant
Insurance Services were present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Marick reminded the Committee that the Headquarters Ribbon Cutting will take place
on May 22, 2024 at 4:30 p.m. at the new building and requested that Board Members let the
Clerk of the Board know whether or not they will attend as soon as possible.
General Manager Rob Thompson reported on recent smoke and leak-related activity at the
Sunflower trunkline, where it enters the Plant No. 1 Headworks Metering and Diversion
structure. Both Sunflower pumps are unavailable, and the flows are currently being diverted to
Plant No. 2. A short-term emergency was declared to allow staff to effectively and quickly
respond.
Page 1 of 6
ADMINISTRATION
COMMITTEE
Minutes May 8, 2024
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3560
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held April 10,
2024.
AYES:Brad Avery, Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Christine Marick, Jordan Nefulda, Robbie Pitts, David
Shawver, Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Andrew Nguyen and John Withers
ABSTENTIONS:None
2.CONSOLIDATED FINANCIAL REPORT FOR THE THIRD QUARTER
ENDED MARCH 31, 2024
2024-3570
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District Third Quarter Financial Report
for the period ended March 31, 2024.
AYES:Brad Avery, Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Christine Marick, Jordan Nefulda, Robbie Pitts, David
Shawver, Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Andrew Nguyen and John Withers
ABSTENTIONS:None
3.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2024-3589
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 2 of 6
ADMINISTRATION
COMMITTEE
Minutes May 8, 2024
A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of January 1, 2024 to March 31,
2024; and
B. Approve the following additions to the pre-approved Original Equipment
Manufacturers (OEM) Sole Source List:
·NORIA - Lube Awareness Training
·SULZER - Pumps and Parts
AYES:Brad Avery, Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Christine Marick, Jordan Nefulda, Robbie Pitts, David
Shawver, Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Andrew Nguyen and John Withers
ABSTENTIONS:None
4.IBM TIVOLI MAXIMO ANNUAL SUBSCRIPTION AND SUPPORT,
SPECIFICATION NO. S-2024-1448BD
2024-3592
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order to ZProCis Solutions Inc. to provide the conversion of
IBM Tivoli Maximo from perpetual licenses to application point licenses,
Specification No. S-2024-1448BD, for a total amount not to exceed $276,498;
and
B. Approve a contingency in the amount of $41,475 (15%).
AYES:Brad Avery, Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Christine Marick, Jordan Nefulda, Robbie Pitts, David
Shawver, Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Andrew Nguyen and John Withers
ABSTENTIONS:None
5.PURCHASE ORDER FOR CALIFORNIA RECREATION COMPANY
MARINA SLIP RENTAL AGREEMENT
2024-3594
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO:
Page 3 of 6
ADMINISTRATION
COMMITTEE
Minutes May 8, 2024
A. Approve a Purchase Order to California Recreation Company (CRC) Marinas for
the rental of an end tie boat slip in Newport Beach Harbor, not to exceed
$147,490 for the period July 1, 2024, through June 30, 2025; and
B. Approve a contingency of $29,498 (20%).
AYES:Brad Avery, Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Christine Marick, Jordan Nefulda, Robbie Pitts, David
Shawver, Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Andrew Nguyen and John Withers
ABSTENTIONS:None
NON-CONSENT:
6.PROCUREAMERICA 2024-3583
Originator: Wally Ritchie
Board Chair Wanke recused himself on Item No. 6 and left the meeting during the
discussion and vote.
Director of Finance Wally Ritchie introduced Finance and Procurement Manager Ruth
Zintzun who provided an overview of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the use of ProcureAmerica to perform analysis of specific operational areas to
identify potential cost savings.
AYES:Brad Avery, Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Christine Marick, Jordan Nefulda, Robbie Pitts, David
Shawver and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Andrew Nguyen and John Withers
ABSTENTIONS:None
RECUSED:Chad Wanke
7.BUILD AMERICA BONDS PREPAYMENT 2024-3593
Originator: Wally Ritchie
Mr. Ritchie provided a brief overview of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 4 of 6
ADMINISTRATION
COMMITTEE
Minutes May 8, 2024
Adopt Resolution No. OC SAN 24-XX entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District authorizing prepayment of Orange County
Sanitation District Wastewater Revenue Obligations, Series 2010A (Federally Taxable
Build America Bonds) and Orange County Sanitation District Wastewater Revenue
Obligations, Series 2010C (Taxable Build America Bonds) and authorizing the
execution of necessary documents and related actions”, in a not to exceed amount of
$225,000,000.
AYES:Brad Avery, Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn
Grandis, Christine Marick, Jordan Nefulda, Robbie Pitts, David
Shawver, Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Andrew Nguyen and John Withers
ABSTENTIONS:None
INFORMATION ITEMS:
8.INSURANCE UPDATE 2024-3379
Originator: Wally Ritchie
Mr. Ritchie introduced Dennis Mulqueeney, Alliant Insurance Services who provided a
PowerPoint presentation regarding the Public Entity Insurance Marketplace, Trends,
Industry Issues, Market conditions and Outlook.
ITEM RECEIVED AS AN:
Information Item.
9.CAPITAL IMPROVEMENT PROGRAM PROPOSED BUDGET FOR FY
2024-25 & 2025-26
2024-3602
Originator: Mike Dorman
Director of Engineering, Mike Dorman provided a brief introduction to the item and
introduced Engineering Manager Justin Fenton who provided a PowerPoint
presentation regarding the capital improvement program (CIP) proposed budget for FY
2024-25 and 2025-26. The presentation included an overview of FY2023-24
expenses, the CIP, the annual update process, a 10 and 20-year net CIP forecast, the
top 15 changes, the P1-140 Activated Sludge 1 Rehabilitation at Plant No. 1 project,
the 7-69 North Tustin-Orange Improvements project, the P2-138 Operations and
Maintenance Complex at Plant No. 2 project, the projected FY 2024-25 net CIP, and a
summary of capital expenses. Mr. Fenton introduced Ms. Zintzun who reviewed the FY
2024-25 CIP reserves and key meeting dates.
Information Item.
Page 5 of 6
ADMINISTRATION
COMMITTEE
Minutes May 8, 2024
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:50 p.m. to the next Administration
Committee meeting to be held on Wednesday, June 12, 2024 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
Page 6 of 6