The URL can be used to link to this page

Home My WebLink About05-01-2024 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, May 1, 2024 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chairman Jon Dumitru on Wednesday, May 1, 2024 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Board Chairman Chad Wanke led the pledge of allegiance. ROLL CALL AND DECLARATION OF QUORUM: Assistant Clerk of the Board Tina Knapp declared a quorum present as follows: PRESENT:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) ABSENT:Phil Hawkins STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Tina Knapp, Assistant Clerk of the Board; Mo Abiodun; Jennifer Cabral; Tanya Chong; Raul Cuellar; Thys DeVries; Brian Engeln; Justin Fenton; Al Garcia; Marianne Kleine; Kelly Lore; Giti Radvar; Valerie Ratto; Don Stokes; and Ruth Zintzun were present in the Board Room. OTHERS PRESENT: Brad Hogin, General Counsel, and Linda Whitaker were present in the Board Room. Anni Larkins, Jacobs, was present telephonically. PUBLIC COMMENTS: None. REPORTS: General Manager Rob Thompson reported on recent smoke and leak-related activity at the Sunflower trunkline, where it enters the Plant No. 1 Headworks Metering and Diversion structure. Both Sunflower pumps are unavailable, and the flows are currently being diverted to Plant No. 2. A short-term emergency was declared to allow staff to effectively and quickly respond. Chair Dumitru reminded the Committee that the Headquarters Ribbon Cutting will take place on May 22, 2024 at 4:30 p.m. at the new building and requested that Board Members let the Clerk of the Board know whether or not they will attend as soon as possible. Page 1 of 7 OPERATIONS COMMITTEE Minutes May 1, 2024 CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2024-3561 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Operations Committee held April 3, 2024. AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None ABSENT:Phil Hawkins and Johnathan Ryan Hernandez ABSTENTIONS:None 2.QUARTERLY ODOR COMPLAINT REPORT 2024-3572 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2023-24 Third Quarter Odor Complaint Report. AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None ABSENT:Phil Hawkins and Johnathan Ryan Hernandez ABSTENTIONS:None 3.COOPERATIVE PROCUREMENT WITH W.W. GRAINGER, INC.2024-3573 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Blanket Purchase Order with W.W. Grainger, Inc. (Grainger, Inc.) for the purchase of maintenance tools and supplies, utilizing the Sourcewell Cooperative Agreement No. 091422-WWG in accordance with Ordinance No. OC SAN-61, Section 2.03(B), for the period beginning July 1, 2024, through June 30, 2025, with three one-year renewal options, for a total amount not to exceed $375,000 annually. Page 2 of 7 OPERATIONS COMMITTEE Minutes May 1, 2024 AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None ABSENT:Phil Hawkins and Johnathan Ryan Hernandez ABSTENTIONS:None NON-CONSENT: 4.ANNUAL PROFESSIONAL DESIGN SERVICES AGREEMENTS, CONTRACT NO. FE24-00-XX 2024-3413 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Annual Professional Design Services Agreements (PDSA) with the following firms to provide professional engineering design and construction support services for a term of three (3) years commencing July 1, 2024 and expiring June 30, 2027, with a maximum annual fiscal year contract limitation not to exceed $1,000,000 for each PDSA, and FIRM CONTRACT NO. 1. AtkinsRéalis USA, Inc. FE24-00-01 2. Black and Veatch Corporation FE24-00-02 3. Brown and Caldwell FE24-00-03 4. Civiltec Engineering, Inc. FE24-00-04 5. Dudek FE24-00-05 6. GHD Inc. FE24-00-06 7. Hazen and Sawyer FE24-00-07 8. HDR Engineering, Inc. FE24-00-08 9. Kennedy/Jenks Consultants, Inc. FE24-00-09 10. Kleinfelder, Inc. FE24-00-10 11. Lee & Ro, Inc. FE24-00-11 12. Michael Baker International, Inc. FE24-00-12 13. ProjectLine Technical Services, Inc. FE24-00-13 14. SPEC Services, Inc. FE24-00-14 15. Stantec Consulting Services, Inc. FE24-00-15 B. Approve two additional one-year optional extensions for each PDSA. AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None Page 3 of 7 OPERATIONS COMMITTEE Minutes May 1, 2024 ABSENT:Phil Hawkins and Johnathan Ryan Hernandez ABSTENTIONS:None Director Johnathan Ryan Hernandez arrived at the meeting at 5:17 p.m. 5.TAFT BRANCH IMPROVEMENTS, PROJECT NO. 2-49 2023-3042 Originator: Mike Dorman Director of Engineering Mike Dorman introduced Engineering Supervisor Valerie Ratto who provided a PowerPoint presentation regarding the Taft Branch improvements project. The presentation included an overview of the project location, the City of Orange sewer transfer agreement, CEQA, outreach efforts, bid results, budget increase, and recommendation. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Adopt Resolution No. OC SAN 24-XX entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District adopting the mitigated negative declaration for the Taft Avenue Sewer Improvement Project, Project No. 2-49; adopting a mitigation monitoring and reporting program; and approving the Taft Branch Improvements, Project No. 2-49” which (1) adopts the Initial Study / Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Taft Avenue Sewer Improvement Project, Project No. 2-49, prepared by Woodard & Curran Inc.; (2) approves the project; and (3) directs staff to file a Notice of Determination pursuant to the California Environmental Quality Act; B. Approve a project budget increase of $3,900,000 for Taft Branch Improvements, Project No. 2-49, for a new total project budget of $31,200,000; C. Receive and file the Bid Tabulation and Recommendation for Taft Branch Improvements, Project No. 2-49; D. Award a Construction Contract Agreement to Big Ben Inc. for Taft Branch Improvements, Project No. 2-49, for a total amount not to exceed $20,458,250; E. Approve a contingency of $2,045,825 (10%); F. Approve the Sewer Transfer Agreement between Orange County Sanitation District and the City of Orange, in a form approved by General Counsel; and direct the Clerk of the Board to record the document with the Orange County Clerk-Recorder’s office; and G. Approve the Memorandum of Understanding between Orange County Sanitation District and the City of Orange for the Construction and Transfer of Sewer Facilities in Conjunction with Project No. 2-49. Page 4 of 7 OPERATIONS COMMITTEE Minutes May 1, 2024 AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None ABSENT:Phil Hawkins ABSTENTIONS:None 6.TAFT BRANCH IMPROVEMENTS, PROJECT NO. 2-49 2023-3044 Originator: Mike Dorman Ms. Ratto provided a brief introduction to and overview of this item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with Woodard & Curran Inc. to provide construction support services for Taft Branch Improvements, Project No. 2-49, for a total amount not to exceed $1,108,033; and B. Approve a contingency of $110,803 (10%). AYES:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None ABSENT:Phil Hawkins ABSTENTIONS:None INFORMATION ITEMS: 7.CONSTRUCTION CHANGE ORDER GOALS AND CONTINGENCY RECOMMENDATIONS 2024-3566 Originator: Mike Dorman Mr. Dorman provided a brief introduction to the item and introduced Engineering Manager Raul Cuellar who provided a PowerPoint presentation regarding construction change order goals and contingency recommendations which included an overview of active construction contracts, project types, historical cumulative change order rates, the construction forecast, change order goals and recommendations, local agency change order contingencies, contingency budgeting recommendations, and construction change order mitigation measures. Page 5 of 7 OPERATIONS COMMITTEE Minutes May 1, 2024 ITEM RECEIVED AS AN: Information Item. 8.CAPITAL IMPROVEMENT PROGRAM PROPOSED BUDGET FOR FY 2024-25 & 2025-26 2024-3395 Originator: Mike Dorman Mr. Dorman provided a brief introduction to the item and introduced Engineering Manager Justin Fenton who provided a PowerPoint presentation regarding the capital improvement program (CIP) proposed budget for FY 2024-25 and 2025-26. The presentation included an overview of FY2023-24 expenses, the CIP, the annual update process, a 10 and 20-year net CIP forecast, the top 15 changes, the P1-140 Activated Sludge 1 Rehabilitation at Plant No. 1 project, the 7-69 North Tustin-Orange Improvements project, the P2-138 Operations and Maintenance Complex at Plant No. 2 project, the projected FY 2024-25 net CIP, and a summary of capital expenses. Mr. Fenton introduced Ruth Zintzun, Finance & Procurement Manager, who reviewed the FY 2024-25 CIP reserves and key meeting dates. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: In response to Committee Vice-Chairman Bob Ooten's request for a presentation on the Dry Weather Urban Runoff Program, Mr. Dorman provided a brief overview of the program and indicated a more detailed presentation would be made in the future. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Dumitru declared the meeting adjourned at 5:58 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, June 5, 2024 at 5:00 p.m. Page 6 of 7 OPERATIONS COMMITTEE Minutes May 1, 2024 Submitted by: _____________________ Tina Knapp, MMC Assistant Clerk of the Board Page 7 of 7