HomeMy WebLinkAbout04-10-2024 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, April 10, 2024
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, April 10,
2024 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District.
Director Andrew Nguyen led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Kathleen Treseder (Alternate)
ABSENT:None
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental
Services; Jackie Castro, Assistant Clerk of the Board; Jennifer Cabral; Mortimer Caparas;
John Frattali; Al Garcia; Tina Knapp; Rob Michaels; Aldwin Ramirez; and Ruth Zintzun were
present in the Board Room.
OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Board Room.
PUBLIC COMMENTS:
None.
Ms. Castro announced that Late Communication was received after the publication of the
agenda, for a modification to the recommendation of Item No. 5 and Item No. 6 from Director
of Finance Wally Ritchie. The recommendation of both items were amended and a final
version of the Ordinances were distributed to the Committee and made available to the
public.
REPORTS:
Chair Marick and General Manager Rob Thompson did not provide a report.
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ADMINISTRATION
COMMITTEE
Minutes April 10, 2024
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3523
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held March
13, 2024.
AYES:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver, John Withers, Jose Medrano (Alternate) and Kathleen
Treseder (Alternate)
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
2.PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR
INDUSTRIAL HYGIENE SERVICES
2024-3538
Originator: Laura Maravilla
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement for Arcadis U.S., Inc. to
provide Industrial Hygiene Services, Specification No. S-2023-1441BD, for a
total amount not to exceed $443,157 for a one-year period beginning May 1,
2024 through April 30, 2025, with four one-year renewal options; and
B. Approve an annual contingency of $44,316 (10%).
AYES:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver, John Withers, Jose Medrano (Alternate) and Kathleen
Treseder (Alternate)
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
3.UPDATE TO RECORDS MANAGEMENT PROGRAM PROCEDURES
AND RECORDS RETENTION SCHEDULE RESOLUTION
2024-3511
Originator: Kelly Lore
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ADMINISTRATION
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Minutes April 10, 2024
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 24-XX entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Adopting the Records Management Program
Procedures and Records Retention Schedule, Authorizing Destruction of Obsolete
Records, and Repealing Resolution No. OC SAN 23-21”.
AYES:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver, John Withers, Jose Medrano (Alternate) and Kathleen
Treseder (Alternate)
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
NON-CONSENT:
Board Chairman Chad Wanke arrived at the meeting at 5:05 p.m.
4.SERVICE CONTRACT FOR SECURITY SERVICES 2024-3537
Originator: Laura Maravilla
Director of Human Resources Laura Maravilla introduced Safety and Health Manager
John Frattali who provided an overview of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a General Services Contract for Universal Protection Service LP DBA
Allied Universal Security Services (Allied Universal) to provide Security Services,
Specification No. S-2023-1429BD, for a total annual amount not to exceed
$2,246,973 for the period beginning June 1, 2024, through May 31, 2025, with
four one-year renewal options; and
B. Approve an annual contingency of $224,697 (10%) for the contract period and
all remaining renewal periods.
AYES:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Kathleen Treseder (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
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ADMINISTRATION
COMMITTEE
Minutes April 10, 2024
5.PROPOSED ORDINANCE NO. OC SAN-59A AMENDING ORDINANCE
NO. OC SAN- 59 TO CORRECT AN ERROR IN THE TABLE OF
SECTION 2.10(B)
2024-3547
Originator: Wally Ritchie
Mr. Ritchie provided a brief report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Motion to read Ordinance No. OC SAN-59A by title only and waive reading of
said entire Ordinance;
B. Introduce Ordinance No. OC SAN-59A entitled, “An Ordinance of the Board of
Directors of the Orange County Sanitation District, Amending Ordinance No. OC
SAN-59 to correct an error in the table of Section 2.10(B)”;
C. Set May 22, 2024 as the date of the Public Hearing to hear protests and for the
second reading of Ordinance No. OC SAN-59A; and
D. Direct the Clerk of the Board to publish summaries of the Ordinance as required
by law.
AYES:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Kathleen Treseder (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
6.PROPOSED ORDINANCE NO. OC SAN-60A AMENDING ORDINANCE
NO. OC SAN- 60 TO CORRECT ERRORS IN TABLES OF ARTICLE II
2024-3548
Originator: Wally Ritchie
Mr. Ritchie provided a brief report of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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ADMINISTRATION
COMMITTEE
Minutes April 10, 2024
A. Motion to read Ordinance No. OC SAN-60A by title only and waive reading of
said entire Ordinance;
B. Introduce Ordinance No. OC SAN-60A entitled, “An Ordinance of the Board of
Directors of the Orange County Sanitation District, Amending Ordinance No. OC
SAN-60 to correct errors in Article II, Table F and Table G”;
C. Set May 22, 2024 as the date of the Public Hearing to hear protests and for the
second reading of Ordinance No. OC SAN-60A; and
D. Direct the Clerk of the Board to publish summaries of the Ordinance as required
by law.
AYES:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver, Chad Wanke, John Withers, Jose Medrano (Alternate) and
Kathleen Treseder (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
INFORMATION ITEMS:
7.FY 2024-25 AND 2025-26 OPERATING BUDGET EXPENDITURES 2024-3552
Originator: Wally Ritchie
Mr. Ritchie introduced the item and introduced Finance and Procurement Manager
Ruth Zintzun who provided a PowerPoint presentation regarding FY 2024-25 and FY
2025-26 operating budget expenditures. The presentation included an overview of
various expenditures including sales, wages, and benefits; repairs and maintenance;
operating materials and supplies; contractual services; utilities; professional services;
and other expenses. The presentation also included an overview of cost allocation, a
summary of operating expenses, and key meeting dates.
ITEM RECEIVED AS AN:
Information Item.
8.TPAD DIGESTER FACILITY AT PLANT NO. 2, PROJECT NO. P2-128 2024-3553
Originator: Mike Dorman
Director of Engineering Mike Dorman provided a PowerPoint presentation regarding an
update on the TPAD Digester Facility at Plant No. 2, Project No. P2-128. The
presentation included an overview of the Plant No. 2 anaerobic digesters, Class A
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ADMINISTRATION
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Minutes April 10, 2024
versus Class B biosolids, the 2017 biosolids master plan, the current biosolids
program, a summary of construction cost increases, a review of the TPAD project
approach, the phase 1 and 2 digestion processes, TPAD phasing, future project
phasing, and a budget overview.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
Mr. Ritchie informed the Committee that ten bids were received for wastewater refunding
revenue obligations, series 2024A, approved last month. He stated that the pricing was
competitive and that all bids were within a good range resulting in a true interest cost of
2.72% for a savings of about 23.1 million dollars.
Administration Manager Jennifer Cabral informed the Committee that OC San will be
participating in the Costa Mesa Earth Day Festival on April 20 and that event details would be
forwarded to the Board via the Clerk of the Board’s office. She also stated that OC San will
be acknowledging Earth Day with posts on social media and the website.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:52 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, May 8, 2024 at 5:00 p.m.
Submitted by:
_____________________
Jackie Castro, CMC
Assistant Clerk of the Board
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