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Home My WebLink About03-06-2024 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE CALL TO ORDER Wednesday, March 6, 2024 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 Orange County (714) 593-7433 Sanitation District 70th Anniversary A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chairman Jon Dumitru on Wednesday, March 6, 2024 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Director Doug Chaffee led the pledge of allegiance. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT: Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker ABSENT: Chad Wanke STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Daniel Berokoff; Jennifer Cabral; Tanya Chong; Rudy Davila; Thys DeVries; Martin Dix; Brian Engeln; Justin Fenton; Al Garcia; Marianne Klein; Tina Knapp; Giti Radvar; Valerie Ratto; Kevin Schuler; Eros Yong; and Ruth Zintzun were present in the Board Room. OTHERS PRESENT: Omar Sandoval, Associate Counsel, and Jesus Gaona Perez were present in the Board Room. PUBLIC COMMENTS: None. REPORTS: Chair Dumitru did not provide a report. General Manager Rob Thompson introduced Director of Engineering Mike Dorman who announced that Engineering Manager Eros Yong will be retiring and that Engineering Manager Martin Dix will assume the duties of the Project Management Office. Page 1 of 5 OPERATIONS COMMITTEE Minutes March 6, 2024 CONSENT CALENDAR: 1. APPROVAL OF MINUTES Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Operations Committee held February 7, 2024. AYES: Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES: None ABSENT: Johnathan Ryan Hernandez and Chad Wanke ABSTENTIONS: None 2. NEWPORT BEACH PUMP STATION PRESSURIZATION 2024-3498 IMPROVEMENTS, PROJECT NO. 5-68 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $65,625 (7%) to the existing construction contract with Innovative Construction Solutions for Newport Beach Pump Station Pressurization Improvements, Project No. 5-68, for a total contract amount not to exceed $937,500-1 and a total construction contingency of $159,375 (17%). AYES: Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES: None ABSENT: Johnathan Ryan Hernandez and Chad Wanke ABSTENTIONS: None 3. OVERHAUL ON THREE TURBOCHARGERS AT CENTRAL 2024-3489 GENERATION ENGINES AT PLANT NO. 2 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Page 2 of 5 OPERATIONS COMMITTEE Minutes March 6, 2024 A. Approve a Sole Source Purchase Order to Cooper Machinery Services for a complete rebuild of three turbochargers for the Central Generation Engines at Plant No. 2 for a total amount not to exceed $225,000, including applicable taxes and freight; and B. Approve a contingency of $22,500 (10%). AYES: Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES: None ABSENT: Johnathan Ryan Hernandez and Chad Wanke ABSTENTIONS: None 4. PRIMARY EFFLUENT PUMP STATION PUMP #3 REBUILD AT PLANT 2024-3487 NO. 1 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve additional funds of $244,601 to Sole Source Purchase Order 161427-OS, to DXP Enterprises, Inc. (formerly Cortech Engineering, Inc.), to rebuild Primary Effluent Pump Station Pump #3 at Plant No. 1, for a new total amount not to exceed $322,061; and B. Approve a contingency of $32,206 (10%). AYES: Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES: None ABSENT: Johnathan Ryan Hernandez and Chad Wanke ABSTENTIONS: None NON -CONSENT: 5. CENGEN PLANT WATER PIPE REPLACEMENT AT PLANT NO. 1, 2024-3500 PROJECT NO. FE19-02 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 5 OPERATIONS COMMITTEE Minutes March 6, 2024 A. Receive and file the Bid Tabulation and Recommendation for CenGen Plant Water Pipe Replacement at Plant No. 1, Project No. FE19-02; B. Award a Construction Contract to Innovative Construction Solutions for CenGen Plant Water Pipe Replacement at Plant No. 1, Project No. FE19-02, for a total amount not to exceed $3,385,000; and C. Approve a contingency of $338,500 (10%). AYES: Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES: None ABSENT: Johnathan Ryan Hernandez and Chad Wanke ABSTENTIONS: None Director Johnathan Ryan Hernandez arrived at the meeting at 5:21 p.m. 6. ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2024-3408 Originator: Mike Dorman Mr. Dorman introduced Engineering Manager Martin Dix who provided a PowerPoint presentation regarding the Engineering Program Contract Performance Report which included an overview of the Capital Improvement Program, contract types, construction contracts, cumulative change order rates, engineering design and related services, master budget projects, supplemental engineering service contracts, programming professional service contracts, and on -call service agreements. WITHOUT OBJECTION, ITEM WAS RECEIVED AND FILED. Receive and file the Engineering Program Contract Performance Report for the period ending December 31, 2023. INFORMATION ITEMS: 7. FY 2024-25 AND 2025-26 ORANGE COUNTY SANITATION DISTRICT 2024-3393 BUDGET REVENUES AND RESERVES OVERVIEW Originator: Wally Ritchie Director of Finance Wally Ritchie introduced the item and introduced Finance and Procurement Manager Ruth Zintzun who provided a PowerPoint presentation regarding the FY 2024-25 and FY 2025-26 revenues and reserves which included an overview of the four major revenue categories: fees and charges, general and other income, and debt financing. Ms. Zintzun also provided an overview of the reserve policy and key meeting dates. Page 4 of 5 OPERATIONS COMMITTEE Minutes March 6, 2024 ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: ►im CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: In response to a question from Director Stephen Faessel, Mr. Thompson announced that OC San's 70th anniversary is in June 2024; and a Community Open House will be held on June 8, 2024 to celebrate the milestone. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Dumitru declared the meeting adjourned at 5:31 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, April 3, 2024 at 5:00 p.m. Submitted by: Page 5 of 5