HomeMy WebLinkAbout12-14-2023 General Legal Services Ad Hoc MinutesOrange County Sanitation District
Minutes for the
GENERAL LEGAL SERVICES
AD HOC COMMITTEE
CALL TO ORDER
OC6SAN
ORANGE COUNTY SANITATION DISTRICT
Thursday, December 14, 2023
3:30 PM
Conference Room A
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the General Services Ad Hoc Committee of the Orange County
Sanitation District was called to order by Board Vice Chairman Ryan Gallagher on Thursday,
December 14, 2023 at 3:32 p.m. in the Administration Building of the Orange County
Sanitation District.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT: Jon Dumitru, Ryan Gallagher and Christine Marick
ABSENT: None
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Mo Abiodun; Jackie Castro; Daisy Covarrubias; Digna Olmos; and Ruth Zintzun were present
in Conference Room.
OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Board Room.
PUBLIC COMMENTS:
None.
CONSENT CALENDAR:
None.
NON -CONSENT:
1. SOLICITATION OF GENERAL LEGAL COUNSEL SERVICES 2023-3341
Originator: Wally Ritchie
Director of Finance Wally Ritchie introduced Finance and Procurement Manager Ruth
Zintzun who provided a Powerpoint presentation which included a discussion on Legal
services categories; solicitation and contract structure, type of requests; procurement;
single vs. multiple firm structure; evaluation process, and timeline/schedule.
Page 1 of 2
GENERAL LEGAL SERVICES Minutes December 14, 2023
AD HOC COMMITTEE
It was the consensus of the Ad Hoc Committee to proceed with an RFP + small
percentage cost component for solicitation. The Committee requested a flexible
solicitation with the option to submit a proposal for legal services as a whole; as a
portion; or as only one category of the seven categories discussed. It was agreed that
staff would provide the initial written scoring component; and would provide all scores
to the Ad Hoc Committee to draw the line. It was recommended that the Ad Hoc
Committee interview all firms above the line drawn for all disciplines, and would then
provide a recommendation to the Steering Committee; the full Steering Committee
will interview the top two firms for General Counsel and make a
recommendation to the Board of Directors for all. The Committee also recommended
that the Contract duration be five (5) years with (1) five-year extension. Staff will place
hold May Steering Committee for interviews.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
ADJOURNMENT:
Vice Chair Gallagher declared the meeting adjourned at 4:17 p.m.
Submitted by:
Kelly A. Lore, MMC
Clerk of the Board
Page 2 of 2