HomeMy WebLinkAbout02-14-2024 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, February 14, 2024
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, February 14,
2024 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District.
Director John Withers led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Brad Avery, Ryan Gallagher, Farrah Khan, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robbie Pitts, David Shawver, Chad
Wanke, John Withers, Ted Bui (Alternate) and Gracey Van Der Mark
(Alternate)
ABSENT:Rose Espinoza
STAFF PRESENT: Lorenzo Tyner, Assistant General Manager; Mike Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Jackie Castro, Assistant Clerk of the Board; Jennifer Cabral; Tanya
Chong; Rhea de Guzman; Thys DeVries; Al Garcia; Tina Knapp; Rob Michaels; Aldwin
Ramirez; Perla Rodriguez; Loc Trang; Thomas Vu; and Ruth Zintzun were present in the
Board Room.
OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Board Room. Peter
Whittingham was present telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Marick informed the Committee that the OC San administrative offices will be closed on
Monday, February 19, 2024 in observance of Presidents' Day.
Assistant General Manager Lorenzo Tyner reported to the Committee that all operations were
successfully managed during the recent storm event.
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ADMINISTRATION
COMMITTEE
Minutes February 14, 2024
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3463
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held
December 13, 2023.
AYES:Brad Avery, Ryan Gallagher, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke, John
Withers, Ted Bui (Alternate) and Gracey Van Der Mark (Alternate)
NOES:None
ABSENT:Rose Espinoza and Farrah Khan
ABSTENTIONS:None
2.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2024-3453
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file Orange County Sanitation District purchases made under the General
Manager’s authority for the period of October 1, 2023 to December 31, 2023.
AYES:Brad Avery, Ryan Gallagher, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke, John
Withers, Ted Bui (Alternate) and Gracey Van Der Mark (Alternate)
NOES:None
ABSENT:Rose Espinoza and Farrah Khan
ABSTENTIONS:None
NON-CONSENT:
3.PURCHASE OF IT HARDWARE FOR ENTERPRISE SERVER
REFRESH AND UPGRADE
2024-3459
Originator: Wally Ritchie
Director of Finance Wally Ritchie introduced Information Technology Manager Rob
Michaels who provided a brief report regarding the item.
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ADMINISTRATION
COMMITTEE
Minutes February 14, 2024
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order to ePlus Technology, inc. for the purchase of IT
Hardware for Enterprise Server Refresh and Upgrade, Specification No.
E-2023-1435BD, for a total amount not to exceed $2,038,037 (plus applicable
sales tax); and
B. Approve a contingency in the amount of $203,804 (10%).
AYES:Brad Avery, Ryan Gallagher, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke, John
Withers, Ted Bui (Alternate) and Gracey Van Der Mark (Alternate)
NOES:None
ABSENT:Rose Espinoza and Farrah Khan
ABSTENTIONS:None
Director Farrah N. Khan arrived at the meeting at 5:05 p.m.
4.MID-YEAR FINANCIAL REPORT FOR THE PERIOD ENDED
DECEMBER 31, 2023
2024-3452
Originator: Wally Ritchie
Mr. Ritchie introduced the item and Finance and Procurement Manager Ruth Zintzun
who provided a PowerPoint presentation regarding the mid-year financial report. The
presentation included an overview of the budget cycle, revenue sources, the operating
budget, the capital improvement program, outstanding debt, and next steps.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District Mid-Year Financial Report for
the period ended December 31, 2023.
AYES:Brad Avery, Ryan Gallagher, Farrah Khan, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robbie Pitts, David Shawver, Chad
Wanke, John Withers, Ted Bui (Alternate) and Gracey Van Der Mark
(Alternate)
NOES:None
ABSENT:Rose Espinoza
ABSTENTIONS:None
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ADMINISTRATION
COMMITTEE
Minutes February 14, 2024
INFORMATION ITEMS:
5.PROGRESSIVE DESIGN-BUILD DELIVERY 2024-3467
Originator: Mike Dorman
Director of Engineering Mike Dorman provided a PowerPoint presentation regarding
progressive design-build delivery which included an overview of construction delivery
methods and design-bid-build versus progressive design-build. The presentation also
included an overview of Project No. J-137 Outfall Rehab and Project No. J-133 Lab
Replacement and the next steps to be taken.
ITEM RECEIVED AS AN:
Information Item.
6.CLASSIFICATION AND COMPENSATION COMPARISON AGENCIES 2024-3468
Originator: Laura Maravilla
Director of Human Resources Laura Maravilla provided a PowerPoint presentation
regarding OC San comparison agencies which included an overview of classification
and compensation definitions, contractual obligations, the purpose of the studies,
comparison agencies, and next steps.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
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ADMINISTRATION
COMMITTEE
Minutes February 14, 2024
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:42 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, March 13, 2024 at 5:00 p.m.
Submitted by:
_____________________
Jackie Castro, CMC
Assistant Clerk of the Board
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