HomeMy WebLinkAbout02-07-2024 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, February 7, 2024
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Jon Dumitru on Wednesday, February 7, 2024 at
5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair
Dumitru led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Tina Knapp declared a quorum present as follows:
PRESENT:Joyce Ahn, Debbie Baker, Doug Chaffee, Jon Dumitru, Ryan
Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Stephanie
Klopfenstein, Scott Minikus, Robert Ooten, Schelly Sustarsic and
Bruce Whitaker
ABSENT:Phil Hawkins and Chad Wanke
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Tina Knapp, Assistant Clerk of
the Board; Mo Abiodun; Daniel Berokoff; Jennifer Cabral; Jackie Castro; Tanya Chong; Raul
Cuellar; Thys DeVries; Martin Dix; Brian Engeln; Justin Fenton; Al Garcia; Tom Meregillano;
Victoria Pilko; Giti Radvar; Valerie Ratto; Kevin Schuler; Don Stokes; Eros Yong; and Ruth
Zintzun were present in the Board Room. Rob Michaels was present telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, and Jesus Gaona Perez were present in
the Board Room. Laura Drottz Kalty, Liebert Cassidy Whitmore; Anni Larkins, Jacobs; Doug
Lanning, Elias Mageaes, Rich Nagel, Paul Vranesic, and Brent Yamasaki were present
telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Dumitru informed the Committee that the OC San administrative offices will be closed
on Monday, February 19, 2024 in observance of Presidents' Day.
General Manager Rob Thompson reported to the Committee that all operations were
successfully managed during the recent storm event.
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OPERATIONS COMMITTEE Minutes February 7, 2024
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2024-3454
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held December
6, 2023.
AYES:Joyce Ahn, Debbie Baker, Jon Dumitru, Ryan Gallagher, Stephen
Faessel, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Doug Chaffee, Phil Hawkins, Johnathan Ryan Hernandez and Chad
Wanke
ABSTENTIONS:None
2.HEAVY MECHANICS GROUP OFFICE SPACE UPGRADE AT PLANT
NO. 2, PROJECT NO. FR2-0027
2023-2964
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file Bid Tabulation and Recommendation for Heavy Mechanics
Group Office Space Upgrade at Plant No. 2, Project No. FR2-0027;
B. Award a Construction Contract to M. Brey Electric, Inc. dba MBE Construction
for Heavy Mechanics Group Office Space Upgrade at Plant No. 2, Project No.
FR2-0027, for a total amount not to exceed $195,676; and
C. Approve a contingency of $19,568 (10%).
AYES:Joyce Ahn, Debbie Baker, Jon Dumitru, Ryan Gallagher, Stephen
Faessel, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Doug Chaffee, Phil Hawkins, Johnathan Ryan Hernandez and Chad
Wanke
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes February 7, 2024
3.COOPER BESSEMER PISTONS FOR SPARE INVENTORY 2024-3401
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order to Cooper Machinery Services LLC for
the procurement of 16 spare piston assemblies for the Central Generation
(CenGen) engines, for a total amount not to exceed $367,931 including
applicable sales tax & freight; and
B. Approve a contingency of $36,793 (10%).
AYES:Joyce Ahn, Debbie Baker, Jon Dumitru, Ryan Gallagher, Stephen
Faessel, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Doug Chaffee, Phil Hawkins, Johnathan Ryan Hernandez and Chad
Wanke
ABSTENTIONS:None
4.COLLECTION SYSTEM LEASE AGREEMENT 2024-3446
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a new Site Access and License Agreement with Pacific Quality Partners to
lease property to operate a chemical dosing station at 1355 West Imperial Highway in
the City of Brea for a term of 36 months at the following lease terms in a form approved
by General Counsel:
·April 22, 2024 - April 21, 2025, not to exceed $3,200 monthly, annual total $38,400.
·April 22, 2025 - April 21, 2026, not to exceed $3,296 monthly, annual total $39,552.
·April 22, 2026 - April 21, 2027, not to exceed $3,395 monthly, annual total $40,740.
AYES:Joyce Ahn, Debbie Baker, Jon Dumitru, Ryan Gallagher, Stephen
Faessel, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Doug Chaffee, Phil Hawkins, Johnathan Ryan Hernandez and Chad
Wanke
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes February 7, 2024
5.SEWER PIPELINE CCTV INSPECTION SERVICES 2024-3447
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve General Services Contracts to two contractors: Pro-Pipe, Inc. (Primary)
for $1,076,373 and National Plant Services, Inc. (Secondary) for $480,000 for
Sewer Pipeline CCTV Inspection Services, Specification No. S-2023-1423BD for
the period beginning March 1, 2024, through February 28, 2025, with four
one-year renewal options for each service provider;
B. Approve an annual contingency of a 10% increase over the prior year for all
renewal periods and service providers; and
C. Authorize the General Manager or his designee to amend the General Services
Contracts to move funds from one contract to another as necessary due to
business needs, with the total of both contracts not exceeding the
Board-authorized amount of $1,556,373 plus contingencies.
AYES:Joyce Ahn, Debbie Baker, Jon Dumitru, Ryan Gallagher, Stephen
Faessel, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Doug Chaffee, Phil Hawkins, Johnathan Ryan Hernandez and Chad
Wanke
ABSTENTIONS:None
6.QUARTERLY ODOR COMPLAINT REPORT 2024-3448
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2023-24 Second Quarter Odor Complaint Report.
AYES:Joyce Ahn, Debbie Baker, Jon Dumitru, Ryan Gallagher, Stephen
Faessel, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Doug Chaffee, Phil Hawkins, Johnathan Ryan Hernandez and Chad
Wanke
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes February 7, 2024
NON-CONSENT:
7.BIOSOLIDS HAULING SERVICES - SPECIFICATION NO.
S-2020-1208BD CONTINGENCY INCREASE
2024-3450
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve an additional contingency increase of 3.25% to the unit price per wet
ton for Denali Water Solutions, LLC (Denali) for Biosolids Hauling for an overall
contingency of 23.25% per wet ton, for a new unit price of $19.14 per wet ton of
biosolids plus fuel surcharges, with the total annual amount not to exceed
$600,000 per year effective March 1, 2024, through December 31, 2024; and
B. Approve an annual unit price contingency increase of 5% for each of the two
optional remaining one-year renewal periods that are based on a good faith
estimate from Denali.
AYES:Joyce Ahn, Debbie Baker, Jon Dumitru, Ryan Gallagher, Stephen
Faessel, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Doug Chaffee, Phil Hawkins, Johnathan Ryan Hernandez and Chad
Wanke
ABSTENTIONS:None
Director Johnathan Ryan Hernandez arrived at the meeting at 5:04 p.m.
8.LIQUID OXYGEN TANK B REPLACEMENT AT PLANT NO. 2,
PROJECT NO. FE22-02
2023-3180
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Services Contract with J.R. Filanc Construction Company, Inc. to
provide the Liquid Oxygen Tank B Replacement at Plant No. 2 (FE22-02),
Specification No. S-2023-1426BD, for a total amount not to exceed $3,098,000;
and
B. Approve a contingency in the amount of $309,800 (10%).
AYES:Joyce Ahn, Debbie Baker, Jon Dumitru, Ryan Gallagher, Stephen
Faessel, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Scott
Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker
NOES:None
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OPERATIONS COMMITTEE Minutes February 7, 2024
ABSENT:Doug Chaffee, Phil Hawkins and Chad Wanke
ABSTENTIONS:None
9.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A
2023-3264
Originator: Mike Dorman
Director of Engineering Mike Dorman introduced Andrew Brown, Engineering
Supervisor, who provided a PowerPoint presentation that included an overview of the
project to-date, Distributed Antenna System needs for the building, stormwater system
in the parking lot, and the additional request for funds to complete the project.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $147,000 (3%) to the Professional Construction
Services Agreement with HDR Engineering, Inc. for Headquarters Complex at Plant
No. 1, Project No. P1-128A, for a total contingency of $735,000 (15%) and a total
contract amount not to exceed $5,635,000.
AYES:Joyce Ahn, Debbie Baker, Jon Dumitru, Ryan Gallagher, Stephen
Faessel, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Scott
Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Doug Chaffee, Phil Hawkins and Chad Wanke
ABSTENTIONS:None
INFORMATION ITEMS:
Director Doug Chaffee arrived at the meeting at 5:19 p.m.
10.PROGRESSIVE DESIGN-BUILD DELIVERY 2024-3407
Originator: Mike Dorman
Mr. Dorman provided a PowerPoint presentation regarding progressive design-build
delivery which included an overview of construction delivery methods and
design-bid-build versus progressive design-build. The presentation also included an
overview/comparison of Project No. J-137 Outfall Rehab and Project No. J-133 Lab
Replacement and the next steps to be taken.
ITEM RECEIVED AS AN:
Information Item.
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OPERATIONS COMMITTEE Minutes February 7, 2024
11.CLASSIFICATION AND COMPENSATION COMPARISON AGENCIES 2024-3392
Originator: Laura Maravilla
Director of Human Resources Laura Maravilla provided a PowerPoint presentation
regarding OC San comparison agencies which included an overview of classification
and compensation definitions, contractual obligations, the purpose of the studies,
comparison agencies, and next steps.
ITEM RECEIVED AS AN:
Information Item.
12.MID-YEAR FINANCIAL REPORT FOR THE PERIOD ENDED
DECEMBER 31, 2023
2024-3438
Originator: Wally Ritchie
Director of Finance Wally Ritchie introduced the item and Finance and Procurement
Manager Ruth Zintzun who provided a PowerPoint presentation regarding the mid-year
financial report. The presentation included an overview of the budget cycle, revenue
sources, the operating budget, the Capital Improvement Program, outstanding debt,
and next steps.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
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OPERATIONS COMMITTEE Minutes February 7, 2024
ADJOURNMENT:
Chair Dumitru declared the meeting adjourned at 5:45 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, March 6, 2024 at 5:00 p.m.
Submitted by:
_____________________
Tina Knapp, MMC
Assistant Clerk of the Board
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