HomeMy WebLinkAbout01-17-2024 Board of Directors MinutesORANGE COUNTY SANITATION DISTRICT
MINUTES
BOARD OF DIRECTORS
SPECIAL MEETING
JANUARY 17, 2024
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
BOARD OF DIRECTORS Minutes January 17, 2024
CALL TO ORDER
A special meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman Chad Wanke on Wednesday, January 17, 2024 at 4:30
p.m. in the Administration Building of the Orange County Sanitation District.
RECESS - TOUR OF HEADQUARTERS BUILDING
Chair Wanke recessed the meeting at 4:31 p.m. to proceed to the tour of the Headquarters
Complex building.
1.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A
2023-3243
Originator: Mike Dorman
Staff provided a tour of the Headquarters Complex.
Directors Glenn Grandis, Johnathan Ryan Hernandez, and Bruce Whitaker departed the
meeting at approximately 5:40 p.m.
RECONVENED 6:00 P.M.
Chair Wanke reconvened the meeting of the Board of Directors at 6:00 p.m. Chair Wanke
delivered the invocation and led the Pledge of Allegiance.
2.APPOINTMENTS TO THE ORANGE COUNTY SANITATION DISTRICT
BOARD OF DIRECTORS
2024-3391
Originator: Kelly Lore
Clerk of the Board Kelly Lore provided a late communication regarding an additional
appointment to Item No. 2.
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
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BOARD OF DIRECTORS Minutes January 17, 2024
Receive and file minute excerpts of member agencies relating to appointments to the
Orange County Sanitation District Board of Directors:
Agency Director Alternate Director
City of Anaheim Stephen Faessel Carlos A. Leon
City of Brea Christine Marick Cecilia Hupp
City of Buena Park Joyce Ahn Art Brown
City of Fountain Valley Glenn Grandis Ted Bui
City of Garden Grove Stephanie Klopfenstein John O’Neill
City of Huntington Beach Pat Burns Gracey Van Der Mark
City of Irvine Farrah N. Khan Kathleen Treseder
City of La Habra Rose Espinoza Jose Medrano
City of La Palma Debbie Baker Mark I. Waldman
City of Los Alamitos Jordan Nefulda Shelley Hasselbrink
City of Newport Beach Brad Avery Erik Weigand
City of Placentia Chad Wanke Ward Smith
City of Stanton David Shawver Carol Warren
Midway City Sanitary District Andrew Nguyen Tyler Diep
ROLL CALL AND DECLARATION OF QUORUM
The Clerk of the Board declared a quorum present as follows:
PRESENT:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon
Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn
Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robbie Pitts, David Shawver, Schelly Sustarsic, Chad Wanke, Bruce
Whitaker and Kathleen Treseder (Alternate)
ABSENT:Scott Minikus, Robert Ooten and John Withers
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Janine Aguilar; Jennifer Cabral; Mortimer Caparas; Jackie Castro; Tanya Chong; Daisy
Covarrubias; Raul Cuellar; Thys DeVries; Martin Dix; Al Garcia; Laurie Klinger; Tina Knapp;
Perla Rodriguez; and Ruth Zintzun were present in the Board Room. Eros Yong was present
telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Lindsay Caro, Associate Counsel; Gary
Weisberg, Associate Counsel; Jesus Gaona-Perez; Marshall Goodman; Jennifer Wicks;
Derek Uerling; Scott and Cathy Monastra; Philip Rizzo; and Francis La Placa were present in
the Board Room. Alternate Director Art Perry and Jennifer (Guest) were present
telephonically.
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BOARD OF DIRECTORS Minutes January 17, 2024
PUBLIC COMMENTS:
Huntington Beach residents Philip Rizzo, Sheri La Placa, and Diane Haynes Edgar spoke in
opposition to the offer letter of compromise in regards to the Rhone Lane easement
encroachments; and requested a 120-day extension to the January 31st signing deadline.
Derek Uerling and a guest user provided electronic comments also requesting that a 120-day
extension to the offer letter of compromise be granted; and requested that this matter be
placed on the agenda for a meeting on January 31, 2024.
SPECIAL PRESENTATIONS:
3.COMMENDATIONS TO OUTGOING BOARD MEMBERS 2024-3403
Originator: Kelly Lore
Chair Wanke thanked the former Alternate Directors for their service. He also thanked
former Director Susan Sonne for her year of service. Chair Wanke presented a
Commendation to Marshall Goodman for his five years of service to OC San.
Special Presentation:
Outgoing Board Members & Alternate Members
CITY DIRECTOR ALTERNATE DIRECTOR
Anaheim Natalie Meeks
Buena Park Susan Sonne
La Palma Marshall Goodman
Los Alamitos Emily Hibard
Midway City Sanitary District Mark Nguyen
Irvine Tammy Kim
4.EMPLOYEE SERVICE AWARDS 2024-3388
Originator: Kelly Lore
Chair Wanke introduced Director of Human Resources Laura Maravilla who presented
a 20-year service award to Principal Human Resources Analyst Laurie Klinger. Chair
Wanke also recognized Maintenance Supervisor Robert Bell, who could not be in
attendance, for his 30 years of service with OC San.
30-year Service Award
Robert Bell, Maintenance Supervisor - Division 822
20-year Service Award
Laurie Klinger, Principal HR Analyst - Division 160
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BOARD OF DIRECTORS Minutes January 17, 2024
REPORTS:
Chair Wanke welcomed new OC San Board members - Debbie Baker (La Palma), Joyce Ahn
(Buena Park), and Alternate Director Kathleen Treseder (Irvine) who are in attendance
tonight.
Chair Wanke also announced the following OC San Committee Appointments: Jon Dumitru
appointed as the Operations Committee Chairperson, Glenn Grandis appointed as Steering
Committee Member-at-large, Pat Burns appointed as OC San’s representative to SARFPA,
and Phil Hawkins appointed as a member of the Audit Ad Hoc Committee.
Chair Wanke stated that the Directors would receive talking points regarding OC San
activities to assist while reporting out to their councils, boards, and community groups.
General Manager Rob Thompson announced that the OC San Administrative Offices would
be closed on February 19th in observance of Presidents' Day.
Mr. Thompson provided a report on his recent participation in the Coalition for Environmental
Protection, Restoration, and Development program where he and OCWD General Manager
Mike Markus spoke about lessons learned and what to have in mind when agencies are
considering direct potable reuse.
Mr. Thompson provided a report on upcoming participation in the following: Fountain Valley
Mayor’s Breakfast, sharing information on OC San’s upcoming projects, and the new
Headquarters Building; CASA winter conference “Building a Culture of Accomplishment at
your Agency” as a presenter; CWEA Pretreatment, Pollution Prevention, and Stormwater
Compliance conference opening session as a presenter; and NACWA conference to accept
the 2024 National Environmental Achievement Award in the Community Leadership category
for the Final Expansion of the Groundwater Replenishment System.
CONSENT CALENDAR:
5. APPROVAL OF MINUTES 2024-3389
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Board of Directors held December 14,
2023.
AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon
Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Phil
Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Schelly Sustarsic,
Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
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BOARD OF DIRECTORS Minutes January 17, 2024
ABSENT:Glenn Grandis, Johnathan Ryan Hernandez, Scott Minikus, Robert
Ooten, Bruce Whitaker and John Withers
ABSTENTIONS:None
RECEIVE AND FILE:
6.COMMITTEE MEETING MINUTES 2024-3390
Originator: Kelly Lore
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
Minutes of the Steering Committee Meeting held November 15, 2023
7.REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH
OF DECEMBER 2023
2024-3420
Originator: Wally Ritchie
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
Report of the Investment Transactions for the month of December 2023.
OPERATIONS COMMITTEE:
None.
ADMINISTRATION COMMITTEE:
None.
STEERING COMMITTEE:
8.PUBLIC AFFAIRS UPDATE FOR THE MONTH OF DECEMBER 2023 2024-3440
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Public Affairs Update for the month of December 2023.
AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon
Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Phil
Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Schelly Sustarsic,
Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
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BOARD OF DIRECTORS Minutes January 17, 2024
ABSENT:Glenn Grandis, Johnathan Ryan Hernandez, Scott Minikus, Robert
Ooten, Bruce Whitaker and John Withers
ABSTENTIONS:None
9.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF DECEMBER
2023
2024-3441
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Legislative Affairs Update for the month of December 2023.
AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon
Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Phil
Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Schelly Sustarsic,
Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Glenn Grandis, Johnathan Ryan Hernandez, Scott Minikus, Robert
Ooten, Bruce Whitaker and John Withers
ABSTENTIONS:None
10.GENERAL MANAGER’S FY 2023-2024 WORK PLAN MID-YEAR
REPORT
2024-3442
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the General Manager’s FY 2023-2024 Work Plan Mid-Year Report.
AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon
Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Phil
Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Schelly Sustarsic,
Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Glenn Grandis, Johnathan Ryan Hernandez, Scott Minikus, Robert
Ooten, Bruce Whitaker and John Withers
ABSTENTIONS:None
11.PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2022-2024
MID-YEAR UPDATE
2024-3443
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Page 6 of 10
BOARD OF DIRECTORS Minutes January 17, 2024
Receive and file the Public Affairs Strategic Plan for Fiscal Years 2022- 2024 Mid-Year
Update.
AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon
Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Phil
Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Schelly Sustarsic,
Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Glenn Grandis, Johnathan Ryan Hernandez, Scott Minikus, Robert
Ooten, Bruce Whitaker and John Withers
ABSTENTIONS:None
12.REIMBURSEMENT AGREEMENT FOR ORANGE COUNTY
SANITATION DISTRICT MANHOLE FRAME AND COVER
ADJUSTMENTS ON PACIFIC COAST HIGHWAY IN THE CITY OF
NEWPORT BEACH
2024-3444
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Approve the Reimbursement Agreement with the City of Newport Beach titled
“Reimbursement Agreement (Orange County Sanitation District Manhole Adjustment)”
for an amount not to exceed $689,699 for Orange County Sanitation District manhole
frame and cover adjustments on Pacific Coast Highway in the City of Newport Beach in
a form approved by Special Counsel.
AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee,
Rose Espinoza, Stephen Faessel, Ryan Gallagher, Phil Hawkins,
Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew
Nguyen, Robbie Pitts, David Shawver, Schelly Sustarsic, Chad
Wanke and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Glenn Grandis, Johnathan Ryan Hernandez, Scott Minikus, Robert
Ooten, Bruce Whitaker and John Withers
ABSTENTIONS:Jon Dumitru
NON-CONSENT:
13.CONSIDERATION OF BUDGET ASSUMPTIONS AND BUDGET
CALENDAR FOR PREPARATION OF THE FISCAL YEAR 2024-25
AND FISCAL YEAR 2025-26 BUDGETS
2023-3366
Originator: Wally Ritchie
Director of Finance Wally Ritchie introduced Finance and Procurement Manager Ruth
Zintzun who provided a PowerPoint presentation regarding the FY 24-25 and FY 25-26
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BOARD OF DIRECTORS Minutes January 17, 2024
budget assumptions which included an overview of the budget development
assumptions, revenue, operation expenses, staffing, the Capital Improvement
Program, debt financing, the FY 23-24 budget summary, and the key meeting dates.
MOVED, SECONDED, AND DULY CARRIED TO:
Approve the FY 2024-25 and FY 2025-26 budget assumptions and calendar. Direct
staff to incorporate these parameters in the preparation of the FY 2024-25 and FY
2025-26 budgets.
AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon
Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Phil
Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Schelly Sustarsic,
Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Glenn Grandis, Johnathan Ryan Hernandez, Scott Minikus, Robert
Ooten, Bruce Whitaker and John Withers
ABSTENTIONS:None
INFORMATION ITEMS:
14. SOLICITATION OF GENERAL LEGAL SERVICES 2024-3445
Originator: Lorenzo Tyner
Vice-Chair Ryan Gallagher provided an update of the discussion that took place at the General Legal Services Ad Hoc Committee meeting regarding the solicitation, scope of work, and contract structure for the upcoming General Legal Services procurement.
MOVED, SECONDED, AND DULY CARRIED TO: Approve the solicitation, scope of work, and contract structure for the upcoming General Legal Services procurement.
AYES:Joyce Ahn, Brad Avery, Debbie Baker, Pat Burns, Doug Chaffee, Jon
Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Phil
Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Schelly Sustarsic,
Chad Wanke and Kathleen Treseder (Alternate)
NOES:None
ABSENT:Glenn Grandis, Johnathan Ryan Hernandez, Scott Minikus, Robert
Ooten, Bruce Whitaker and John Withers
ABSTENTIONS:None
AB 1234 DISCLOSURE REPORTS:
Directors David Shawver, Stephen Faessel, and Jon Dumitru provided reports on their
recent regional committee meeting attendance.
Page 8 of 10
BOARD OF DIRECTORS Minutes January 17, 2024
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(d)(4).
The Board convened in closed session at 6:35 p.m. Confidential minutes of the Closed
Sessions have been prepared in accordance with the above Government Code Sections and
are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board
and Committee Closed Session meetings.
CS-1 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4)
2024-3439
CONVENED IN CLOSED SESSION:
Number of Potential Cases: 1
Potential initiation of litigation regarding Miller-Holder Easement.
RECONVENED IN REGULAR SESSION.
The Board reconvened in regular session at 7:24 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hogin reported that the Board of Directors voted unanimously in
closed session to grant a limited extension on certain conditions to the Rhone Lane
homeowners who respond to the deadline of January 31, 2024. Homeowners that request,
and schedule a meeting with the Sanitation District, in person, at the Sanitation District, will
get an extension to February 16, 2024 to give an opportunity to come in and meet with the
Sanitation District. Those who do not request and schedule a meeting before January 31,
2024, will get no extension. Those who actually appear and meet with the Sanitation District
by February 16, 2024, will get an extension until February 27, 2024. Those who may have
requested a meeting, but did not show up for the meeting by February 16th will have the
extension only until February 16, 2024.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
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BOARD OF DIRECTORS Minutes January 17, 2024
ADJOURNMENT:
At 7:26 p.m., Chair Wanke adjourned the special meeting until the regular meeting of the Board
of Directors to be held on Wednesday, February 28, 2024 at 6:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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