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HomeMy WebLinkAbout01-17-2024 Steering Committee MinutesOrange County Sanitation District Minutes for the STEERING COMMITTEE Wednesday, January 17, 2024 3:00 PM Conference Room A Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 SPECIAL MEETING - EARLY START TIME CALL TO ORDER A special meeting of the Steering Committee of the Orange County Sanitation District was called to order by Board Chairman Chad Wanke on Wednesday, January 17, 2024 at 3:01 p.m. in the Administration Building of the Orange County Sanitation District. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Chad Wanke, Ryan Gallagher, Pat Burns, Jon Dumitru, Glenn Grandis, Christine Marick and John Withers ABSENT:None STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Jennifer Cabral; Mortimer Caparas; Tanya Chong; Daisy Covarrubias; Tina Knapp; Rebecca Long; Perla Rodriguez; and Ruth Zintzun were present in Conference Room A. OTHERS PRESENT: Brad Hogin, General Counsel; Lindsay Caro, Associate Counsel; and Gary Weisberg, Associate Counsel; were present in Conference Room A. David French, ENS Resources, and Eric O'Donnell, Townsend Public Affairs, were present telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Wanke and General Manager Rob Thompson did not provide reports . CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2024-3387 Originator: Kelly Lore Page 1 of 5 STEERING COMMITTEE Minutes January 17, 2024 MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Steering Committee held December 14, 2023. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Jon Dumitru, Glenn Grandis, Christine Marick and John Withers NOES:None ABSENT:None ABSTENTIONS:None 2. PUBLIC AFFAIRS UPDATE FOR THE MONTH OF DECEMBER 2023 2024-3402 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Public Affairs Update for the month of December 2023. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Jon Dumitru, Glenn Grandis, Christine Marick and John Withers NOES:None ABSENT:None ABSTENTIONS:None 3. LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF DECEMBER 2023 2024-3431 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Legislative Affairs Update for the month of December 2023. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Jon Dumitru, Glenn Grandis, Christine Marick and John Withers NOES:None ABSENT:None ABSTENTIONS:None NON-CONSENT: 4. GENERAL MANAGER’S FY 2023-2024 WORK PLAN MID-YEAR REPORT 2023-3362 Originator: Rob Thompson Page 2 of 5 STEERING COMMITTEE Minutes January 17, 2024 Mr. Thompson provided a brief introduction to the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the General Manager’s FY 2023-2024 Work Plan Mid-Year Report. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Jon Dumitru, Glenn Grandis, Christine Marick and John Withers NOES:None ABSENT:None ABSTENTIONS:None 5.PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2022-2024 MID-YEAR UPDATE 2023-3363 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Public Affairs Strategic Plan for Fiscal Years 2022- 2024 Mid-Year Update. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Glenn Grandis, Christine Marick and John Withers NOES:None ABSENT:None ABSTENTIONS: Jon Dumitru 6.REIMBURSEMENT AGREEMENT FOR ORANGE COUNTY SANITATION DISTRICT MANHOLE FRAME AND COVER ADJUSTMENTS ON PACIFIC COAST HIGHWAY IN THE CITY OF NEWPORT BEACH 2024-3405 Originator: Mike Dorman Director of Engineering Mike Dorman provided an introduction to the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the Reimbursement Agreement with the City of Newport Beach titled “Reimbursement Agreement (Orange County Sanitation District Manhole Adjustment)” for an amount not to exceed $689,699 for Orange County Sanitation District manhole frame and cover adjustments on Pacific Coast Highway in the City of Newport Beach in a form approved by Special Counsel. Page 3 of 5 STEERING COMMITTEE Minutes January 17, 2024 INFORMATION ITEMS: 7. SOLICITATION OF GENERAL LEGAL SERVICES 2024-3433 Originator: Lorenzo Tyner Vice-Chair Ryan Gallagher provided an update on the discussion and recommendation from the General Legal Services Ad Hoc Committee for the upcoming General Legal Services procurement. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to approve the solicitation, scope of work, and contract structure for the upcoming General Legal Services procurement. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Jon Dumitru, Glenn Grandis, Christine Marick and John Withers NOES: ABSENT: None None DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(4). The Committee convened in closed session at 3:40 p.m. to hear one item. Item No. CS-1 was not heard. Confidential minutes of the Closed Sessions have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session meetings. CS-1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION 54957(b)(1)2023-3333 DID NOT CONVENE IN CLOSED SESSION. Public Employee Performance Evaluation Number of Employees: 1 ·General Counsel Page 4 of 5 ABSTENTIONS: None STEERING COMMITTEE Minutes January 17, 2024 CS-2 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4) 2024-3436 CONVENED IN CLOSED SESSION: Number of Potential Cases: 1 Potential initiation of litigation regarding Miller-Holder Easement. RECONVENED IN REGULAR SESSION. The Committee reconvened in regular session at 4:03 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Wanke declared the special meeting adjourned at 4:04 p.m. to the regular Steering Committee meeting to be held on Wednesday, February 28, 2024 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 5 of 5