HomeMy WebLinkAbout12-13-2023 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, December 13, 2023
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, December
13, 2023 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District.
Committee Vice-Chairman Glenn Grandis led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
ABSENT:Rose Espinoza, Farrah Khan and Chad Wanke
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Jackie Castro, Assistant Clerk of
the Board; Mo Abiodun; Jennifer Cabral; Rhea de Guzman; Thys DeVries; Brian Engeln; Al
Garcia; Kelly Lore; Rob Michaels; and Ruth Zintzun were present in the Board Room.
OTHERS PRESENT: Brad Hogin, General Counsel, and Bill Dennehy and Nicole Dragoo,
Chandler Asset Management, Inc., were present in the Board Room. David Witthohn, Insight
Investment, participated telephonically.
PUBLIC COMMENTS:
Ms. Castro advised the Committee that Bill Dennehy with Chandler Asset Management, Inc.
would be providing a public comment prior to Item No. 6.
REPORTS:
Chair Marick and General Manager Rob Thompson did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2023-3332
Originator: Kelly Lore
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OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
ADMINISTRATION
COMMITTEE
Minutes December 13, 2023
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held
November 8, 2023.
AYES:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Rose Espinoza, Farrah Khan and Chad Wanke
ABSTENTIONS:None
2.UPDATE TO RECORDS MANAGEMENT PROGRAM PROCEDURES
AND RECORDS RETENTION SCHEDULE RESOLUTION
2023-3336
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 23-XX entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Adopting the Records Management Program
Procedures and Records Retention Schedule, Authorizing Destruction of Obsolete
Records, and Repealing Resolution No. OC SAN 23-08”.
AYES:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Rose Espinoza, Farrah Khan and Chad Wanke
ABSTENTIONS:None
3.BACKUP APPLIANCES FOR INDUSTRIAL CONTROL SYSTEM AND
OFFICE NETWORKS
2023-3337
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order Contract to Nth Generation Computing, Inc. for the
purchase of Backup Appliances for Industrial Control System (ICS) and Office
Networks, Specification No. E-2023-1428BD, for a total amount not to exceed
$796,975 plus applicable sales tax; and
B. Approve a contingency of $79,697 (10%).
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ADMINISTRATION
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Minutes December 13, 2023
AYES:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Rose Espinoza, Farrah Khan and Chad Wanke
ABSTENTIONS:None
4. ADOPT ORANGE COUNTY SANITATION DISTRICT’S DEBT POLICY 2023-3236
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 23-XX entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Adopting the Orange County Sanitation
District’s Debt Policy and Repealing Resolution No. OC SAN 21-21”.
AYES:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Rose Espinoza, Farrah Khan and Chad Wanke
ABSTENTIONS:None
NON-CONSENT:
5. INVEST AND/OR REINVEST ORANGE COUNTY SANITATION 2023-3235
DISTRICT’S FUNDS AND ADOPT INVESTMENT POLICY
STATEMENT
Originator: Wally Ritchie
Director of Finance Wally Ritchie provided a brief overview regarding OC San's
Investment Policy Statement.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 23-XX entitled: “A Resolution of the Board of Directors of
the Orange County Sanitation District Authorizing the Orange County Sanitation
District’s Treasurer to Invest and/or Reinvest the Orange County Sanitation District’s
Funds, Adopting the Orange County Sanitation District’s Investment Policy Statement
and Performance Benchmarks, and Repealing Resolution No. OC SAN 22-36”.
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Minutes December 13, 2023
AYES:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Rose Espinoza, Farrah Khan and Chad Wanke
ABSTENTIONS:None
6.PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR
INVESTMENT MANAGEMENT SERVICES
2023-3330
Originator: Lorenzo Tyner
Mr. Dennehy, Chandler Asset Management, Inc., expressed his and Nicole Dragoo's
gratitude for nine years of serving as OC San's investment advisors. He also assured
the Board that if a change is made, they will work with staff to ensure everything goes
smoothly.
Assistant General Manager Lorenzo Tyner provided a brief overview regarding the
Professional Consultant Services Agreement for Investment Management Services.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Professional Consultant Services Agreement contract to Insight North
America LLC to provide Investment Management Services, Specification No.
CS-2023-1418BD, for five years, with two (2) optional two-year renewals.
AYES:Brad Avery, Pat Burns, Ryan Gallagher, Glenn Grandis, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Rose Espinoza, Farrah Khan and Chad Wanke
ABSTENTIONS:None
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
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Minutes December 13, 2023
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:20 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, February 14, 2024 at 5:00 p.m.
Submitted by:
__________________
Jackie Castro, CMC
Assistant Clerk of the Board
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