HomeMy WebLinkAbout12-06-2023 Operations Committee Minutes (amended)Orange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, December 6, 2023
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Vice-Chairman Bob Ooten on Wednesday, December 6, 2023
at 5:00 p.m. in the Administration Building of the Orange County Sanitation District.
Vice-Chair Ooten led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Jackie Castro declared a quorum present as follows:
PRESENT:Doug Chaffee, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Stephanie Klopfenstein, Robert Ooten, Susan Sonne,
Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan
Steele (Alternate)
ABSENT:Marshall Goodman, Phil Hawkins and Scott Minikus
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Jackie Castro, Assistant Clerk of
the Board; Daniel Berokoff; Jennifer Cabral; Mortimer Caparas; Tanya Chong; Raul Cuellar;
Yvonne Dake; Jacob Dalgoff; Thys DeVries; Martin Dix; Charles Falzone; Beck Gass;
Marianne Kleine; Kelly Lore; Gerry Matthews; Giti Radvar; Valerie Ratto; Perla Rodriguez;
Kevin Schuler; Don Stokes; Eros Yong; and Ruth Zintzun were present in the Board Room.
Pegah Behravan, Irene Green, Brian Terrell, and Thomas Vu were present telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Joyce Ahn, City of Buena Park Council
Member; and Jesus Gaona-Perez were present in the Board Room. Clay Gunderson, Walsh
Group, and Megan (last name was not provided), SafeRock Security, were present
telephonically.
PUBLIC COMMENTS:
None.
Ms. Castro announced that Late Communication was received after the publication of the
agenda for a modification to the recommendation of Item No. 15 from Director of Engineering
Mike Dorman. The final version of the agreement was also distributed to the Committee and
made available to the public today. Additionally, final versions of contracts and agreements
Page 1 of 10
OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
OPERATIONS COMMITTEE Minutes December 6, 2023
for Item Nos. 3, 13, and 16 were distributed to the Committee and made available to the
public today.
REPORTS:
Vice-Chair Ooten did not have a report.
General Manager Rob Thompson reminded the Committee that the OC San Board of
Directors meeting will be held on Thursday, December 14 this month due to the Christmas
holiday.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2023-3319
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held November
1, 2023.
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
2.ORANGE COUNTY SANITATION DISTRICT 2023 ASSET
MANAGEMENT PLAN
2023-3327
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt the Orange County Sanitation District 2023 Asset Management Plan.
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes December 6, 2023
3.CONTROL CENTER OFFICES AND DAY TRAINING ROOM
REMODELING AT PLANT NO. 1, PROJECT FR1-0007R
2023-2955
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Control Center Offices
and Day Training Room Remodeling at Plant No. 1, Project No. FR1-0007R;
B. Award a Construction Contract to A 2 Z Construct, Inc. for Control Center Offices
and Day Training Room Remodeling at Plant No. 1, Project No. FR1-0007R, for
a total amount not to exceed $348,000; and
C. Approve a contingency of $34,800 (10%).
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
4.TRICKLING FILTER VALVE REPLACEMENT AT PLANT NO. 1,
PROJECT NO. FR1-0017
2023-2956
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Trickling Filter Valve
Replacement at Plant No. 1, Project No. FR1-0017;
B. Award a Construction Contract to Vicon Enterprise Incorporated for Trickling
Filter Valve Replacement at Plant No. 1, Project No. FR1-0017, for a total
amount not to exceed $257,300; and
C. Approve a contingency of $25,730 (10%).
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes December 6, 2023
5.PROCESS SIMULATION MODEL DEVELOPMENT FOR THE
CENTRAL GENERATION FACILITIES, PROJECT NO. PS21-07,
SPECIFICATION NO. CS-2023-1404BD
2023-2959
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Services Agreement with Intelliflux Controls, Inc. to
provide Process Simulation Model Development for the Central Generation
Facilities, Project No. PS21-07, Specification No. CS-2023-1404BD, for a total
amount not to exceed $150,308; and
B. Approve a contingency of $15,030 (10%).
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
6.PUMP STATION PORTABLE GENERATOR CONNECTORS,
PROJECT NO. FE19-01
2023-3279
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $72,449 (6%) to the contract for Pacific
International Electric Company, Inc., dba Pacific Industrial Electric, for Pump Station
Portable Generator Connectors, Project No FE19-01, for an already approved total
contract amount not to exceed $1,207,479; and a total contingency of $193,197 (16%).
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes December 6, 2023
7.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2023-3000
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending September 30, 2023.
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
8.ACTIVATED SLUDGE CLARIFIER ENTRY IMPROVEMENTS AT
PLANT NO. 2, PROJECT NO. FR2-0023
2023-2772
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Activated Sludge
Clarifier Entry Improvements at Plant No. 2, Project No. FR2-0023;
B. Award a Construction Contract to Tharsos Inc. for Activated Sludge Clarifier
Entry Improvements at Plant No. 2, Project No. FR2-0023, for a total amount not
to exceed $1,171,000; and
C. Approve a contingency of $117,100 (10%).
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
9.PURCHASE OF ELECTRIC FORKLIFTS 2023-3292
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes December 6, 2023
A. Approve a Purchase Order to Equipment Depot California, Inc. for the purchase
of four Caterpillar electric forklifts, using Sourcewell Cooperative Contract
#091520-MCF for an amount not to exceed $ 285,070; and
B. Approve a contingency of $14,254 (5%).
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
10.TRICKLING FILTER C ROTATING ASSEMBLY REPLACEMENT FOR
PLANT NO. 2, PROJECT NO. MP2-019
2023-3299
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order Contract to Ovivo USA, LLC for a direct
replacement Center Mast Assembly for the Plant No. 2 Trickling Filter “C” Center
Rotating Assembly Replacement at Plant No. 2, Project No. MP2-019, for a total
amount not to exceed $586,272; and
B. Approve a contingency of $58,627 (10%).
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
11.PROCUREMENT OF CENTRIFUGAL PUMPS FOR SPARE
INVENTORY AT PLANT NO. 1
2023-3324
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes December 6, 2023
A. Approve a Sole Source Purchase Order Contract to Flo-Systems for the
purchase of spare inventory Centrifugal Pumps assemblies: two Clockwise
Directional Pumps and two Counterclockwise Directional Pumps, for a total
amount not to exceed $320,453, including applicable sales tax and freight; and
B. Approve a contingency of $32,045 (10%).
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
12.JANITORIAL SERVICES AT ORANGE COUNTY SANITATION
DISTRICT HEADQUARTERS COMPLEX
2023-3326
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order Agreement with Team One Management for
Janitorial Maintenance Services at the Orange County Sanitation District’s (OC
San) Headquarters Complex, utilizing the County of Orange Contract No.
MA-012-22011179, from the Notice to Proceed through January 31, 2025, for a
total amount not to exceed $458,400; and
B. Approve a contingency of $45,840 (10%).
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
NON-CONSENT:
13.PLAN2024-00 ON-CALL PLANNING STUDIES 2023-3317
Originator: Mike Dorman
Mr. Dorman provided a brief report regarding the item.
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OPERATIONS COMMITTEE Minutes December 6, 2023
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Professional Services Agreements with HDR Engineering, Inc.; Brown
and Caldwell; Arcadis U.S., Inc.; Stantec Consulting Services Inc.; Black &
Veatch Corporation; and Hazen and Sawyer for PLAN2024-00, On-Call Planning
Studies master contracts, for the term of January 1, 2024, through December
31, 2026, with a maximum annual contract limitation not to exceed $1,000,000
per Consultant; and
B. Approve two (2) additional one-year optional extensions.
AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert
Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John
Gyllenhammer and Nathan Steele (Alternate)
NOES:None
ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan
Hernandez and Scott Minikus
ABSTENTIONS:None
Director Johnathan Ryan Hernandez arrived at the meeting at 5:08 p.m. and Director Doug
Chaffee arrived at the meeting at 5:11 p.m.
14.DIGESTER GAS FACILITIES REPLACEMENT, PROJECT NO. J-124 2022-2581
Originator: Mike Dorman
Mr. Dorman provided a PowerPoint presentation regarding the Digester Gas Facilities
Rehabilitation project which included an overview of the existing and revised gas
compressor systems, the gas compressor buildings, the project timeline, the scope of
work change, the revised design fee, and the recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $9,400,000 (79.86%) to the existing Professional
Design Services Agreement (PDSA) with Brown and Caldwell for Digester Gas
Facilities Replacement, Project No. J-124, for a total contract amount of $11,770,000
and a new total contingency amount of $10,577,000 (89.86%).
AYES:Doug Chaffee, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Stephanie Klopfenstein, Robert Ooten, Susan Sonne,
Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan
Steele (Alternate)
NOES:None
ABSENT:Marshall Goodman, Phil Hawkins and Scott Minikus
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes December 6, 2023
15.SEAL BEACH PUMP STATION REPLACEMENT, PROJECT NO. 3-67 2023-2780
Originator: Mike Dorman
Mr. Dorman provided a PowerPoint presentation regarding the Seal Beach Pump
Station Replacement project which included an overview of the project location, the
Seal Beach pump station, reasons for the project, the new pump station design,
detailed construction phasing, the bid results, the cost estimate timeline, and the
recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a project budget increase of $19,400,000 for Seal Beach Pump Station
Replacement, Project No. 3-67, for a new total project budget of $134,000,000;
B. Receive and file Bid Tabulation and Recommendation for Seal Beach Pump
Station Replacement, Project No. 3-67;
C. Award a Construction Contract to Walsh Construction Company II, LLC for Seal
Beach Pump Station Replacement, Project No. 3-67, for a total amount not to
exceed $97,032,743, pending clearance from the United States Navy; and
D. Approve a contingency of $9,703,274 (10%).
AYES:Doug Chaffee, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Stephanie Klopfenstein, Robert Ooten, Susan Sonne,
Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan
Steele (Alternate)
NOES:None
ABSENT:Marshall Goodman, Phil Hawkins and Scott Minikus
ABSTENTIONS:None
16.SEAL BEACH PUMP STATION REPLACEMENT, PROJECT NO. 3-67 2023-2779
Originator: Mike Dorman
Mr. Dorman provided a brief report regarding the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with Lee & Ro, Inc. to
provide construction support services for Seal Beach Pump Station
Replacement, Project No. 3-67, for a total amount not to exceed $6,148,000;
and
B. Approve a contingency of $614,800 (10%).
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OPERATIONS COMMITTEE Minutes December 6, 2023
AYES:Doug Chaffee, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Stephanie Klopfenstein, Robert Ooten, Susan Sonne,
Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan
Steele (Alternate)
NOES:None
ABSENT:Marshall Goodman, Phil Hawkins and Scott Minikus
ABSTENTIONS:None
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
Mr. Dorman advised the Committee that an item regarding manhole cover replacements on
Pacific Coast Highway in the City of Newport Beach will be bidding in mid-December and will
be brought to the Steering Committee in January since the Operations Committee will be dark
in January.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Vice-Chair Ooten declared the meeting adjourned at 5:34 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, February 7, 2024 at 5:00 p.m.
Submitted by:
__________________
Jackie Castro, CMC
Assistant Clerk of the Board
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