Loading...
HomeMy WebLinkAbout12-06-2023 Operations Committee Minutes (amended)Orange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, December 6, 2023 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Vice-Chairman Bob Ooten on Wednesday, December 6, 2023 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Vice-Chair Ooten led the pledge of allegiance. ROLL CALL AND DECLARATION OF QUORUM: Assistant Clerk of the Board Jackie Castro declared a quorum present as follows: PRESENT:Doug Chaffee, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) ABSENT:Marshall Goodman, Phil Hawkins and Scott Minikus STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Mike Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Jackie Castro, Assistant Clerk of the Board; Daniel Berokoff; Jennifer Cabral; Mortimer Caparas; Tanya Chong; Raul Cuellar; Yvonne Dake; Jacob Dalgoff; Thys DeVries; Martin Dix; Charles Falzone; Beck Gass; Marianne Kleine; Kelly Lore; Gerry Matthews; Giti Radvar; Valerie Ratto; Perla Rodriguez; Kevin Schuler; Don Stokes; Eros Yong; and Ruth Zintzun were present in the Board Room. Pegah Behravan, Irene Green, Brian Terrell, and Thomas Vu were present telephonically. OTHERS PRESENT: Brad Hogin, General Counsel; Joyce Ahn, City of Buena Park Council Member; and Jesus Gaona-Perez were present in the Board Room. Clay Gunderson, Walsh Group, and Megan (last name was not provided), SafeRock Security, were present telephonically. PUBLIC COMMENTS: None. Ms. Castro announced that Late Communication was received after the publication of the agenda for a modification to the recommendation of Item No. 15 from Director of Engineering Mike Dorman. The final version of the agreement was also distributed to the Committee and made available to the public today. Additionally, final versions of contracts and agreements Page 1 of 10 OC ~SAN ORANGE COUNTY SANITATION DISTRICT OPERATIONS COMMITTEE Minutes December 6, 2023 for Item Nos. 3, 13, and 16 were distributed to the Committee and made available to the public today. REPORTS: Vice-Chair Ooten did not have a report. General Manager Rob Thompson reminded the Committee that the OC San Board of Directors meeting will be held on Thursday, December 14 this month due to the Christmas holiday. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2023-3319 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Operations Committee held November 1, 2023. AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None 2.ORANGE COUNTY SANITATION DISTRICT 2023 ASSET MANAGEMENT PLAN 2023-3327 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt the Orange County Sanitation District 2023 Asset Management Plan. AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None Page 2 of 10 OPERATIONS COMMITTEE Minutes December 6, 2023 3.CONTROL CENTER OFFICES AND DAY TRAINING ROOM REMODELING AT PLANT NO. 1, PROJECT FR1-0007R 2023-2955 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Control Center Offices and Day Training Room Remodeling at Plant No. 1, Project No. FR1-0007R; B. Award a Construction Contract to A 2 Z Construct, Inc. for Control Center Offices and Day Training Room Remodeling at Plant No. 1, Project No. FR1-0007R, for a total amount not to exceed $348,000; and C. Approve a contingency of $34,800 (10%). AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None 4.TRICKLING FILTER VALVE REPLACEMENT AT PLANT NO. 1, PROJECT NO. FR1-0017 2023-2956 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Trickling Filter Valve Replacement at Plant No. 1, Project No. FR1-0017; B. Award a Construction Contract to Vicon Enterprise Incorporated for Trickling Filter Valve Replacement at Plant No. 1, Project No. FR1-0017, for a total amount not to exceed $257,300; and C. Approve a contingency of $25,730 (10%). AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None Page 3 of 10 OPERATIONS COMMITTEE Minutes December 6, 2023 5.PROCESS SIMULATION MODEL DEVELOPMENT FOR THE CENTRAL GENERATION FACILITIES, PROJECT NO. PS21-07, SPECIFICATION NO. CS-2023-1404BD 2023-2959 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Services Agreement with Intelliflux Controls, Inc. to provide Process Simulation Model Development for the Central Generation Facilities, Project No. PS21-07, Specification No. CS-2023-1404BD, for a total amount not to exceed $150,308; and B. Approve a contingency of $15,030 (10%). AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None 6.PUMP STATION PORTABLE GENERATOR CONNECTORS, PROJECT NO. FE19-01 2023-3279 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $72,449 (6%) to the contract for Pacific International Electric Company, Inc., dba Pacific Industrial Electric, for Pump Station Portable Generator Connectors, Project No FE19-01, for an already approved total contract amount not to exceed $1,207,479; and a total contingency of $193,197 (16%). AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None Page 4 of 10 OPERATIONS COMMITTEE Minutes December 6, 2023 7.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2023-3000 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending September 30, 2023. AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None 8.ACTIVATED SLUDGE CLARIFIER ENTRY IMPROVEMENTS AT PLANT NO. 2, PROJECT NO. FR2-0023 2023-2772 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Activated Sludge Clarifier Entry Improvements at Plant No. 2, Project No. FR2-0023; B. Award a Construction Contract to Tharsos Inc. for Activated Sludge Clarifier Entry Improvements at Plant No. 2, Project No. FR2-0023, for a total amount not to exceed $1,171,000; and C. Approve a contingency of $117,100 (10%). AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None 9.PURCHASE OF ELECTRIC FORKLIFTS 2023-3292 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 5 of 10 OPERATIONS COMMITTEE Minutes December 6, 2023 A. Approve a Purchase Order to Equipment Depot California, Inc. for the purchase of four Caterpillar electric forklifts, using Sourcewell Cooperative Contract #091520-MCF for an amount not to exceed $ 285,070; and B. Approve a contingency of $14,254 (5%). AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None 10.TRICKLING FILTER C ROTATING ASSEMBLY REPLACEMENT FOR PLANT NO. 2, PROJECT NO. MP2-019 2023-3299 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order Contract to Ovivo USA, LLC for a direct replacement Center Mast Assembly for the Plant No. 2 Trickling Filter “C” Center Rotating Assembly Replacement at Plant No. 2, Project No. MP2-019, for a total amount not to exceed $586,272; and B. Approve a contingency of $58,627 (10%). AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None 11.PROCUREMENT OF CENTRIFUGAL PUMPS FOR SPARE INVENTORY AT PLANT NO. 1 2023-3324 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 6 of 10 OPERATIONS COMMITTEE Minutes December 6, 2023 A. Approve a Sole Source Purchase Order Contract to Flo-Systems for the purchase of spare inventory Centrifugal Pumps assemblies: two Clockwise Directional Pumps and two Counterclockwise Directional Pumps, for a total amount not to exceed $320,453, including applicable sales tax and freight; and B. Approve a contingency of $32,045 (10%). AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None 12.JANITORIAL SERVICES AT ORANGE COUNTY SANITATION DISTRICT HEADQUARTERS COMPLEX 2023-3326 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order Agreement with Team One Management for Janitorial Maintenance Services at the Orange County Sanitation District’s (OC San) Headquarters Complex, utilizing the County of Orange Contract No. MA-012-22011179, from the Notice to Proceed through January 31, 2025, for a total amount not to exceed $458,400; and B. Approve a contingency of $45,840 (10%). AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None NON-CONSENT: 13.PLAN2024-00 ON-CALL PLANNING STUDIES 2023-3317 Originator: Mike Dorman Mr. Dorman provided a brief report regarding the item. Page 7 of 10 OPERATIONS COMMITTEE Minutes December 6, 2023 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Professional Services Agreements with HDR Engineering, Inc.; Brown and Caldwell; Arcadis U.S., Inc.; Stantec Consulting Services Inc.; Black & Veatch Corporation; and Hazen and Sawyer for PLAN2024-00, On-Call Planning Studies master contracts, for the term of January 1, 2024, through December 31, 2026, with a maximum annual contract limitation not to exceed $1,000,000 per Consultant; and B. Approve two (2) additional one-year optional extensions. AYES:Ryan Gallagher, Stephen Faessel, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Doug Chaffee, Marshall Goodman, Phil Hawkins, Johnathan Ryan Hernandez and Scott Minikus ABSTENTIONS:None Director Johnathan Ryan Hernandez arrived at the meeting at 5:08 p.m. and Director Doug Chaffee arrived at the meeting at 5:11 p.m. 14.DIGESTER GAS FACILITIES REPLACEMENT, PROJECT NO. J-124 2022-2581 Originator: Mike Dorman Mr. Dorman provided a PowerPoint presentation regarding the Digester Gas Facilities Rehabilitation project which included an overview of the existing and revised gas compressor systems, the gas compressor buildings, the project timeline, the scope of work change, the revised design fee, and the recommendation. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $9,400,000 (79.86%) to the existing Professional Design Services Agreement (PDSA) with Brown and Caldwell for Digester Gas Facilities Replacement, Project No. J-124, for a total contract amount of $11,770,000 and a new total contingency amount of $10,577,000 (89.86%). AYES:Doug Chaffee, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Marshall Goodman, Phil Hawkins and Scott Minikus ABSTENTIONS:None Page 8 of 10 OPERATIONS COMMITTEE Minutes December 6, 2023 15.SEAL BEACH PUMP STATION REPLACEMENT, PROJECT NO. 3-67 2023-2780 Originator: Mike Dorman Mr. Dorman provided a PowerPoint presentation regarding the Seal Beach Pump Station Replacement project which included an overview of the project location, the Seal Beach pump station, reasons for the project, the new pump station design, detailed construction phasing, the bid results, the cost estimate timeline, and the recommendation. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a project budget increase of $19,400,000 for Seal Beach Pump Station Replacement, Project No. 3-67, for a new total project budget of $134,000,000; B. Receive and file Bid Tabulation and Recommendation for Seal Beach Pump Station Replacement, Project No. 3-67; C. Award a Construction Contract to Walsh Construction Company II, LLC for Seal Beach Pump Station Replacement, Project No. 3-67, for a total amount not to exceed $97,032,743, pending clearance from the United States Navy; and D. Approve a contingency of $9,703,274 (10%). AYES:Doug Chaffee, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Marshall Goodman, Phil Hawkins and Scott Minikus ABSTENTIONS:None 16.SEAL BEACH PUMP STATION REPLACEMENT, PROJECT NO. 3-67 2023-2779 Originator: Mike Dorman Mr. Dorman provided a brief report regarding the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with Lee & Ro, Inc. to provide construction support services for Seal Beach Pump Station Replacement, Project No. 3-67, for a total amount not to exceed $6,148,000; and B. Approve a contingency of $614,800 (10%). Page 9 of 10 OPERATIONS COMMITTEE Minutes December 6, 2023 AYES:Doug Chaffee, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Stephanie Klopfenstein, Robert Ooten, Susan Sonne, Chad Wanke, Bruce Whitaker, John Gyllenhammer and Nathan Steele (Alternate) NOES:None ABSENT:Marshall Goodman, Phil Hawkins and Scott Minikus ABSTENTIONS:None INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: Mr. Dorman advised the Committee that an item regarding manhole cover replacements on Pacific Coast Highway in the City of Newport Beach will be bidding in mid-December and will be brought to the Steering Committee in January since the Operations Committee will be dark in January. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Vice-Chair Ooten declared the meeting adjourned at 5:34 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, February 7, 2024 at 5:00 p.m. Submitted by: __________________ Jackie Castro, CMC Assistant Clerk of the Board Page 10 of 10