HomeMy WebLinkAbout12-14-2023 Board Meeting MinutesORANGE COUNTY SANITATION DISTRICT
MINUTES
BOARD OF DIRECTORS
DECEMBER 14, 2023
1m#4'iSSAN
ORANGE COUNTY SANITATION DISTRICT
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
BOARD OF DIRECTORS Minutes December 14, 2023
CALL TO ORDER
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Vice -Chairman Ryan Gallagher on Thursday, December 14, 2023 at
6.00 p.m. in the Administration Building of the Orange County Sanitation District. Director
David Shawver delivered the invocation and led the Pledge of Allegiance.
ROLL CALL AND DECLARATION OF QUORUM
The Clerk of the Board declared a quorum present as follows:
PRESENT: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan,
Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and
Chad Wanke
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Mo Abiodun; Jackie Castro; Daisy Covarrubias, Tanya Chong; Thys DeVries; Brian
Engeln; Justin Fenton; Rob Michaels; Victoria Pilko; Eros Yong; and Ruth Zintzun were
present in the Board Room. Irene Green and Thomas Vu were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Rod Coppedge, Special Council; Joyce
Ahn, City of Buena Park Council Member; and Jesus Gaona-Perez were present in the Board
Room. Alternate Director Art Perry, CMSD; Tedi Jackson; and Blayne Goodman were in
attendance telephonically.
PUBLIC COMMENTS:
None.
Clerk of the Board Kelly Lore stated that correspondence had been received from Midway
City Sanitary District with a confirmation of the their appointments of Andrew Nguyen
as Director and Tyler Diep as Alternate Director to OC San's Board.
SPECIAL PRESENTATIONS:
1. EMPLOYEE SERVICE AWARDS 2023-3328
Originator: Kelly Lore
Vice -Chair Gallagher recognized the following:
Page 1 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
25-year Service Awards
Jesus Baez, Senior Mechanic - Division 870
20-year Service Award
Shane Milligan, Lead Power Plant Operator - Division 870
Doug Rech, Senior Mechanic - Division 880
Laura Terriquez, Scientist - Division 630
RFP0PTS-
Vice-Chair Gallagher stated that the Directors would receive talking points regarding OC San
activities to assist while reporting out to their councils, boards, and community groups.
Vice -Chair Gallagher reminded the Board members that the OC San administration offices
would be closed December 25, 26, and January 1. He also stated that the Operations and the
Administration Committees were dark in January; and the Steering and Board Meetings
were moved up a week to Wednesday, January 17, 2024.
General Manager Rob Thompson stated that on January 17, the Steering Committee would
meet at a special time of 3.00 p.m. The Board of Directors meeting will also meet at a special
time of 4:30 p.m. to provide a tour of the new Headquarters building, and then continue
with the Board meeting at Plant No. 1 at 6.00 p.m.
Mr. Thompson announced that OC San was awarded with the 2024 National
Environmental Achievement Award in the Community Leadership category for the Final
Expansion of the Groundwater Replenishment System. He also stated that OC San Plant
No.1 had received Cal/VPP Star Recognition, which is the highest level of recognition under
Cal/OSHA's Voluntary Protection Program (VPP). The designation is to recognize
employers and their employees who have implemented safety and health programs that go
beyond minimal Cal/OSHA standards.
Mr. Thompson reported that due to our extraordinary record keeping, OC San had
successfully recuperated over $330,000 in COVID related expenses from the Federal
Emergency Management Agency. The expenses included personal protective equipment,
disinfection supplies, and emergency response time. This was all possible due to
our meticulous record keeping. No additional reimbursement is anticipated.
Mr. Thompson thanked OC San staff and Board members who participated in the Spark of
Love toy drive in connection with the Fountain Valley Fire Department. OC San collected over
100 toys for Orange County kids in need.
Mr. Thompson provided a brief update to the Raul Palazuelos litigation and stated the case
had been successfully resolved.
Page 2 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
CONSENT CALENDAR:
2. APPROVAL OF MINUTES 2023-3329
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Board of Directors held November 15,
2023.
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
3. SALES TAX REIMBURSEMENTS FOR CHEMICAL PURCHASES 2023-3345
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
Approve the California Department of Tax and Fee Administration counteroffer in the
amount of $12,541.24, as set forth below, which represents a settlement of 14.5% of
the remaining claimed amounts totaling $86,234.
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
RECEIVE AND FILE:
4. COMMITTEE MEETING MINUTES
Originator: Kelly Lore
2023-2732
Page 3 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
A. Minutes of the Steering Committee Meeting held October 25, 2023
B. Minutes of the Operations Committee Meeting held November 1, 2023
C. Minutes of the Administration Committee Meeting held November 8, 2023
5. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH 2O23-3116
OF NOVEMBER 2023
Originator: Wally Ritchie
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
Report of the Investment Transactions for the month of November 2023.
OPERATIONS COMMITTEE:
6. ORANGE COUNTY SANITATION DISTRICT 2023 ASSET 2023-3347
MANAGEMENT PLAN
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Adopt the Orange County Sanitation District 2023 Asset Management Plan.
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
7. CONTROL CENTER OFFICES AND DAY TRAINING ROOM 2023-3348
REMODELING AT PLANT NO. 1, PROJECT FR1-0007R
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Page 4 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
A. Receive and file Bid Tabulation and Recommendation for Control Center Offices
and Day Training Room Remodeling at Plant No. 1, Project No. FR1-0007R;
B. Award a Construction Contract to A 2 Z Construct, Inc. for Control Center Offices
and Day Training Room Remodeling at Plant No. 1, Project No. FR1-0007R, for
a total amount not to exceed $348,000-1 and
C. Approve a contingency of $34,800 (10%).
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
8. TRICKLING FILTER VALVE REPLACEMENT AT PLANT NO. 1, 2023-3349
PROJECT NO. FR1-0017
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file Bid Tabulation and Recommendation for Trickling Filter Valve
Replacement at Plant No. 1, Project No. FR1-0017;
B. Award a Construction Contract to Vicon Enterprise Incorporated for Trickling
Filter Valve Replacement at Plant No. 1, Project No. FR1-0017, for a total
amount not to exceed $257,300-1 and
C. Approve a contingency of $25,730 (10%).
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
Page 5 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
9. PUMP STATION PORTABLE GENERATOR CONNECTORS, 2023-3350
PROJECT NO. FE19-01
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a contingency increase of $72,449 (6%) to the contract for Pacific
International Electric Company, Inc., dba Pacific Industrial Electric, for Pump Station
Portable Generator Connectors, Project No FE 19-01, for an already approved total
contract amount not to exceed $1,207,479; and a total contingency of $193,197 (16%).
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
10. ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2023-3351
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Engineering Program Contract Performance Report for the period
ending September 30, 2023.
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
11. ACTIVATED SLUDGE CLARIFIER ENTRY IMPROVEMENTS AT 2023-3352
PLANT NO. 2, PROJECT NO. FR2-0023
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Page 6 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
A. Receive and file Bid Tabulation and Recommendation for Activated Sludge
Clarifier Entry Improvements at Plant No. 2, Project No. FR2-0023;
B. Award a Construction Contract to Tharsos Inc. for Activated Sludge Clarifier
Entry Improvements at Plant No. 2, Project No. FR2-0023, for a total amount not
to exceed $1,171,000-1 and
C. Approve a contingency of $117,100 (10%).
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
12. PURCHASE OF ELECTRIC FORKLIFTS 2023-3353
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Purchase Order to Equipment Depot California, Inc. for the purchase
of four Caterpillar electric forklifts, using Sourcewell Cooperative Contract
#091520-MCF for an amount not to exceed $ 285,070; and
B. Approve a contingency of $14,254 (5%).
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
13. TRICKLING FILTER C ROTATING ASSEMBLY REPLACEMENT FOR 2023-3354
PLANT NO. 2, PROJECT NO. MP2-019
Originator: Riaz Moinuddin
Page 7 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order Contract to Ovivo USA, LLC for a direct
replacement Center Mast Assembly for the Plant No. 2 Trickling Filter "C" Center
Rotating Assembly Replacement at Plant No. 2, Project No. MP2-019, for a total
amount not to exceed $586,272; and
B. Approve a contingency of $58,627 (10%).
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
14. PROCUREMENT OF CENTRIFUGAL PUMPS FOR SPARE 2023-3355
INVENTORY AT PLANT NO. 1
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order Contract to Flo -Systems for the
purchase of spare inventory Centrifugal Pumps assemblies: two Clockwise
Directional Pumps and two Counterclockwise Directional Pumps, for a total
amount not to exceed $320,453, including applicable sales tax and freight; and
B. Approve a contingency of $32,045 (10%).
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
15. JANITORIAL SERVICES AT ORANGE COUNTY SANITATION 2023-3356
DISTRICT HEADQUARTERS COMPLEX
Originator: Riaz Moinuddin
Page 8 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Purchase Order Agreement with Team One Management for
Janitorial Maintenance Services at the Orange County Sanitation District's (OC
San) Headquarters Complex, utilizing the County of Orange Contract No.
MA-012-22011179, from the Notice to Proceed through January 31, 2025, for a
total amount not to exceed $458,400; and
B. Approve a contingency of $45,840 (10%).
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
16. PLAN2024-00 ON -CALL PLANNING STUDIES 2023-3357
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve Professional Services Agreements with HDR Engineering, Inc.; Brown
and Caldwell; Arcadis U.S., Inc.; Stantec Consulting Services Inc.; Black &
Veatch Corporation; and Hazen and Sawyer for PLAN2024-00, On -Call Planning
Studies master contracts, for the term of January 1, 2024, through December
31, 2026, with a maximum annual contract limitation not to exceed $1,000,000
per Consultant; and
B. Approve two (2) additional one-year optional extensions.
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
Page 9 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
17. DIGESTER GAS FACILITIES REPLACEMENT, PROJECT NO. J-124 2023-3358
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a contingency increase of $9,400,000 (79.86%) to the existing Professional
Design Services Agreement (PDSA) with Brown and Caldwell for Digester Gas
Facilities Replacement, Project No. J-124, for a total contract amount of $11,770,000
and a new total contingency amount of $10,577,000 (89.86%).
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
18. SEAL BEACH PUMP STATION REPLACEMENT, PROJECT NO. 3-67 2023-3359
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a project budget increase of $19,400,000 for Seal Beach Pump Station
Replacement, Project No. 3-67, for a new total project budget of $134,000,000;
B. Receive and file Bid Tabulation and Recommendation for Seal Beach Pump
Station Replacement, Project No. 3-67;
C. Award a Construction Contract to Walsh Construction Company ll, LLC for Seal
Beach Pump Station Replacement, Project No. 3-67, for a total amount not to
exceed $97,032,743; and
D. Approve a contingency of $9,703,274 (10%).
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
Page 10 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
19. SEAL BEACH PUMP STATION REPLACEMENT, PROJECT NO. 3-67 2023-3360
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Construction Services Agreement with Lee & Ro, Inc. to
provide construction support services for Seal Beach Pump Station
Replacement, Project No. 3-67, for a total amount not to exceed $6,148,000;
and
B. Approve a contingency of $614,800 (10%).
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie
Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen,
Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly
Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott
Minikus and Chad Wanke
ABSTENTIONS: None
Director Farrah Khan arrived at the meeting at 6:10 p.m.
ADMINISTRATION COMMITTEE:
20. UPDATE TO RECORDS MANAGEMENT PROGRAM PROCEDURES 2023-3364
AND RECORDS RETENTION SCHEDULE RESOLUTION
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Adopt Resolution No. OC SAN 23-21 entitled: "A Resolution of the Board of Directors
of the Orange County Sanitation District Adopting the Records Management Program
Procedures and Records Retention Schedule, Authorizing Destruction of Obsolete
Records, and Repealing Resolution No. OC SAN 23-08".
Page 11 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan,
Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and
Chad Wanke
ABSTENTIONS: None
21. BACKUP APPLIANCES FOR INDUSTRIAL CONTROL SYSTEM AND 2023-3365
OFFICE NETWORKS
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Purchase Order Contract to Nth Generation Computing, Inc. for the
purchase of Backup Appliances for Industrial Control System (ICS) and Office
Networks, Specification No. E-2023-142813D, for a total amount not to exceed
$796,975 plus applicable sales tax; and
B. Approve a contingency of $79,697 (10%).
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan,
Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and
Chad Wanke
ABSTENTIONS: None
22. ADOPT ORANGE COUNTY SANITATION DISTRICT'S DEBT POLICY 2023-3367
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
Adopt Resolution No. OC SAN 23-22 entitled: "A Resolution of the Board of Directors
of the Orange County Sanitation District Adopting the Orange County Sanitation
District's Debt Policy and Repealing Resolution No. OC SAN 21-21".
Page 12 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan,
Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and
Chad Wanke
ABSTENTIONS: None
23. INVEST AND/OR REINVEST ORANGE COUNTY SANITATION 2023-3368
DISTRICT'S FUNDS AND ADOPT INVESTMENT POLICY
STATEMENT
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
Adopt Resolution No. OC SAN 23-23 entitled: "A Resolution of the Board of Directors
of the Orange County Sanitation District Authorizing the Orange County Sanitation
District's Treasurer to Invest and/or Reinvest the Orange County Sanitation District's
Funds, Adopting the Orange County Sanitation District's Investment Policy Statement
and Performance Benchmarks, and Repealing Resolution No. OC SAN 22-36".
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan,
Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and
Chad Wanke
ABSTENTIONS: None
24. PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR 2023-3369
INVESTMENT MANAGEMENT SERVICES
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a Professional Consultant Services Agreement contract to Insight North
America LLC to provide Investment Management Services, Specification No.
CS-2023-1418BD, for five years, with two (2) optional two-year renewals.
Page 13 of 17
BOARD OF DIRECTORS Minutes December 14, 2023
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan,
Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and
Chad Wanke
ABSTENTIONS: None
STEERING COMMITTEE:
25. LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF NOVEMBER 2023-3370
2023
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Legislative Affairs Update for the month of November 2023.
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan,
Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and
Chad Wanke
ABSTENTIONS: None
26. PUBLIC AFFAIRS UPDATE FOR THE MONTH OF NOVEMBER 2023 2023-3371
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Public Affairs Update for the month of November 2023.
AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza,
Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan,
Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks
(Alternate)
NOES: None
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BOARD OF DIRECTORS Minutes December 14, 2023
ABSENT: Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and
Chad Wanke
ABSTENTIONS: None
NON -CONSENT:
27. SOLICITATION OF GENERAL LEGAL COUNSEL SERVICES 2023-3372
Originator: Wally Ritchie
Board Vice -Chair Gallagher provided an overview of the General Legal Services Ad Hoc
Committee's discussion from the Committee's meeting earlier today and requested any
input on the General Legal Services Ad Committee's recommendations. He stated that it
was the consensus of the Ad Hoc Committee to proceed with an RFP + small
percentage cost component for solicitation. The Committee requested a flexible
solicitation with the option to submit a proposal for legal services as a whole, as a
portion, or as only one category of the seven categories discussed. It was agreed that
staff would provide the initial written scoring component; and would provide all scores to
the Ad Hoc Committee to draw the line. It was recommended that the Ad Hoc
Committee interview all firms above the line drawn for all disciplines, and would then
provide a recommendation to the Steering Committee; the full Steering Committee will
interview the top two firms for General Counsel and make a recommendation to the
Board of Directors. The Ad Hoc Committee also recommended that the Contract duration
be five (5) years with one (1) five-year extension.
INFORMATION ITEMS:
None.
AB 1234 DISCLOSURE REPORTS:
Director Jon Dumitru reported on his recent meeting with NWRI Director Kevin Hardy; and
stated the committee would be dark in December. Director Dave Shawver reported
on his attendance at the OCCOG meeting and stated the committee would be dark in
December.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(D)(1).
The Board convened in closed session at 6:17 p.m. to hear one item. Item No. CS-1 was not
heard. Confidential minutes of the Closed Sessions have been prepared in accordance with
the above Government Code Sections and are maintained by the Clerk of the Board in the
Official Book of Confidential Minutes of Board and Committee Closed Session meetings.
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BOARD OF DIRECTORS Minutes December 14, 2023
CS-1 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED 2023-3373
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4)
DID NOT CONVENE IN CLOSED SESSION:
Number of Potential Cases: 1
Potential initiation of litigation regarding Miller -Holder Easement.
CS-2 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION - 2023-3374
GOVERNMENT CODE SECTION 54956.9(D)(1)
CONVENED IN CLOSED SESSION:
Number of Cases: 2
Fernando Herrera Workers' Compensation Claim, Workers Compensation Appeals
Board, Case Nos. ADJ12271396 and ADJ16380462
RECONVENED IN REGULAR SESSION.
The Board reconvened in regular session at 6:21 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hogin stated there was no reportable action.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
Director Shawver wished everyone a very happy holiday season.
ADJOURNMENT:
At 6:23 p.m., Vice Chair Gallagher adjourned the meeting until the next Regular Meeting of
the Board of Directors to be held on Wednesday, January 17, 2024 at 6:00 p.m
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BOARD OF DIRECTORS Minutes December 14, 2023
Submitted by:
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