HomeMy WebLinkAbout01-17-2024 Steering Committee Meeting Complete Agenda Packet
SPECIAL NOTICE
PUBLIC ATTENDANCE & PARTICIPATION AT PUBLIC MEETINGS
Steering Committee Meeting
Wednesday, January 17, 2024
3:00 p.m.
Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. IN-PERSON MEETING ATTENDANCE
You may attend the meeting in-person at the following location: Orange County Sanitation District Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708 ONLINE MEETING PARTICIPATION
You may join the meeting live via Teams on your computer or similar device or web browser by
using the link below: Click here to join the meeting
We suggest testing joining a Teams meeting on your device prior to the commencement of the
meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here. Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak
during the public comment section of the meeting. The Clerk of the Board will call upon you by
using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting. Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any
items. Additionally, camera feeds may be controlled by the meeting moderator to avoid
inappropriate content.
HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455
When prompted, enter the Phone Conference ID: 666 378 27# All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device.
Please raise your hand to speak by use *5, during the public comment section of the meeting. The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed
Session. If you would like to return to the Open Session portion of the meeting, please login or dial-in to the Teams meeting again and wait in the Lobby for admittance. WATCH THE MEETING ONLINE
The meeting will be available for online viewing at:
https://ocsd.legistar.com/Calendar.aspx SUBMIT A COMMENT
You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)”
or “PUBLIC COMMENT NON-AGENDA ITEM”.
You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting.
All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record.
For any questions and/or concerns, please contact the Clerk of the Board’s office at
714-593-7433. Thank you for your interest in OC San!
January 10, 2024
NOTICE OF SPECIAL MEETING
STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
Wednesday, January 17, 2024 – 3:00 P.M.
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
ACCESSIBILITY FOR THE GENERAL PUBLIC
Your participation is always welcome. Specific information as to how to
participate in this meeting is detailed on the Special Notice attached to
this agenda. In general, OC San offers several ways in which to interact
during this meeting: you may participate in person, join the meeting live
via Teams on your computer or similar device or web browser, join the
meeting live via telephone, view the meeting online, and/or submit
comments for consideration before or during the meeting.
The Special Meeting of the Steering Committee of the Orange County
Sanitation District will be held at the above location and in the manner
indicated on Wednesday, January 17, 2024 at 3:00 p.m.
STEERING COMMITTEE & BOARD MEETING DATES
February 28, 2024
March 27, 2024
April 24, 2024
May 22, 2024
June 26, 2024
July 24, 2024
August 28, 2024
September 25, 2024
October 23, 2024
November 20, 2024 *
December 18, 2024 *
January 22, 2025
* Meeting will be held on the third Wednesday of the month
ROLL CALL STEERING COMMITTEE
Meeting Date: January 17, 2024 Time: 3:00 p.m.
Adjourn: COMMITTEE MEMBERS (7)
Chad Wanke, Board Chair
Ryan Gallagher, Board Vice-Chair
Jon Dumitru, Operations Committee Chair
Christine Marick, Administration Committee Chair Pat Burns, Member-At-Large
John Withers, Member-At-Large
VACANT, Member-At-Large
OTHERS
Brad Hogin, General Counsel
STAFF Rob Thompson, General Manager
Lorenzo Tyner, Assistant General Manager
Mike Dorman, Director of Engineering
Laura Maravilla, Director of Human Resources
Riaz Moinuddin, Director of Operations & Maintenance
Wally Ritchie, Director of Finance
Lan Wiborg, Director of Environmental Services
Kelly Lore, Clerk of the Board
ORANGE COUNTY SANITATION DISTRICT Effective 1/10/2024 BOARD OF DIRECTORS Complete Roster
AGENCY/CITIES ACTIVE DIRECTOR ALTERNATE DIRECTOR
Anaheim
Stephen Faessel
Carlos A. Leon
Brea Christine Marick Cecilia Hupp
Buena Park Susan Sonne Art Brown
Cypress Scott Minikus Bonnie Peat
Fountain Valley Glenn Grandis Ted Bui
Fullerton Bruce Whitaker Nick Dunlap
Garden Grove Stephanie Klopfenstein John O’Neill
Huntington Beach Pat Burns Gracey Van Der Mark
Irvine Farrah N. Khan Kathleen Treseder
La Habra Rose Espinoza Jose Medrano
La Palma Debbie Baker Mark I. Waldman
Los Alamitos Jordan Nefulda Shelley Hasselbrink
Newport Beach Brad Avery Erik Weigand
Orange Jon Dumitru John Gyllenhammer
Placentia Chad Wanke Ward Smith
Santa Ana Johnathan Ryan Hernandez Benjamin Vazquez
Seal Beach Schelly Sustarsic Nathan Steele
Stanton David Shawver Carol Warren
Tustin Ryan Gallagher Austin Lumbard
Villa Park Robbie Pitts Jordan Wu
Sanitary/Water Districts
Costa Mesa Sanitary District Bob Ooten
Art Perry
Midway City Sanitary District Andrew Nguyen Tyler Diep
Irvine Ranch Water District John Withers Douglas Reinhart
Yorba Linda Water District Phil Hawkins Tom Lindsey
County Areas
Board of Supervisors Doug Chaffee Donald P. Wagner
STEERING COMMITTEE
Special Meeting Agenda
Wednesday, January 17, 2024 - 3:00 PM
Conference Room A
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
ACCOMMODATIONS FOR THE DISABLED: If you require any special disability related accommodations,
please contact the Orange County Sanitation District (OC San) Clerk of the Board’s office at (714) 593-7433 at
least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type
of accommodation requested.
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside the main gate of the OC San's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, and on the OC San’s website at www.ocsan.gov not less than 72 hours
prior to the meeting date and time above. All public records relating to each agenda item, including any public
records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are
available for public inspection in the office of the Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be
considered or discussed. The recommended action does not indicate what action will be taken. The Board of
Directors may take any action which is deemed appropriate.
MEETING RECORDING: A recording of this meeting is available within 24 hours after adjournment of the
meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board at (714) 593-7433.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be
submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14
days before the meeting.
FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT:
General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7110
Asst. General Manager: Lorenzo Tyner, ltyner@ocsan.gov / (714) 593-7550
Director of Engineering: Mike Dorman, mdorman@ocsan.gov / (714) 593-7014
Director of Environmental Services: Lan Wiborg, lwiborg@ocsan.gov / (714) 593-7450
Director of Finance: Wally Ritchie, writchie@ocsan.gov / (714) 593-7570
Director of Human Resources: Laura Maravilla, lmaravilla@ocsan.gov / (714) 593-7007
Director of Operations & Maintenance: Riaz Moinuddin, rmoinuddin@ocsan.gov / (714) 593-7269
STEERING COMMITTEE Special Meeting Agenda Wednesday, January 17, 2024
CALL TO ORDER
ROLL CALL AND DECLARATION OF QUORUM:
Clerk of the Board
PUBLIC COMMENTS:
Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the
Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during
meetings: you may participate in person, join the meeting live via Teams on your computer or similar device or
web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for
consideration before or during the meeting.
REPORTS:
The Board Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1.2024-3387APPROVAL OF MINUTES
RECOMMENDATION:
Approve minutes of the Regular meeting of the Steering Committee held December 14,
2023.
Originator:Kelly Lore
Agenda Report
12-14-2023 Steering Committee Minutes
Attachments:
2.2024-3402PUBLIC AFFAIRS UPDATE FOR THE MONTH OF DECEMBER 2023
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Public Affairs Update for the month of December 2023.
Originator:Rob Thompson
Agenda Report
Outreach and Media Report - December 2023
Attachments:
Page 1 of 4
STEERING COMMITTEE Special Meeting Agenda Wednesday, January 17, 2024
3.2024-3431LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF DECEMBER
2023
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Legislative Affairs Update for the month of December 2023.
Originator:Rob Thompson
Agenda Report
Federal Legislative Update
Federal 2023 Legislative Year In Review
State Legislative Update
State 2023 Legislative Year In Review
Attachments:
NON-CONSENT:
4.2023-3362GENERAL MANAGER’S FY 2023-2024 WORK PLAN MID-YEAR
REPORT
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the General Manager’s FY 2023-2024 Work Plan Mid-Year Report.
Originator:Rob Thompson
Agenda Report
General Manager’s FY 2023-2024 Work Plan Mid-Year
Report
Attachments:
5.2023-3363PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2022-2024
MID-YEAR UPDATE
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Public Affairs Strategic Plan for Fiscal Years 2022- 2024 Mid-Year
Update.
Originator:Rob Thompson
Agenda Report
Public Affairs Strategic Plan, FY 2022-2024
Attachments:
6.2024-3405REIMBURSEMENT AGREEMENT FOR ORANGE COUNTY
SANITATION DISTRICT MANHOLE FRAME AND COVER
ADJUSTMENTS ON PACIFIC COAST HIGHWAY IN THE CITY OF
NEWPORT BEACH
RECOMMENDATION: Recommend to the Board of Directors to:
Page 2 of 4
STEERING COMMITTEE Special Meeting Agenda Wednesday, January 17, 2024
Approve the Reimbursement Agreement with the City of Newport Beach titled
“Reimbursement Agreement (Orange County Sanitation District Manhole Adjustment)”
for an amount not to exceed $689,699 for Orange County Sanitation District manhole
frame and cover adjustments on Pacific Coast Highway in the City of Newport Beach in
a form approved by Special Counsel.
Originator:Mike Dorman
Agenda Report
Reimbursement Agreement
Attachments:
INFORMATION ITEMS:
7.2024-3433SOLICITATION OF GENERAL LEGAL SERVICES
RECOMMENDATION:
Provide an update on the solicitation, scope of work, and contract structure for the
upcoming General Legal Services procurement.
Originator:Lorenzo Tyner
Agenda Report
Draft General Legal Services Scope of Work - 01.08.2024
Attachments:
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the
Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations,
pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)
employment actions or negotiations with employee representatives; or which are exempt from public disclosure
under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are
not available for public inspection. At such time the Board takes final action on any of these subjects, the minutes
will reflect all required disclosures of information.
CONVENE IN CLOSED SESSION.
CS-1 2023-3333PUBLIC EMPLOYEE PERFORMANCE EVALUATION 54957(b)(1)
RECOMMENDATION: Convene in Closed Session:
Public Employee Performance Evaluation
Number of Employees: 1
·General Counsel
Page 3 of 4
STEERING COMMITTEE Special Meeting Agenda Wednesday, January 17, 2024
Agenda Report
Steering CS Memo re General Counsel Evaluation 1-8-24
Attachments:
CS-2 2024-3436CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4)
RECOMMENDATION: Convene in Closed Session:
Number of Potential Cases: 1
Potential initiation of litigation regarding Miller-Holder Easement.
Agenda Report
Steering CS Memo re Miller-Holder 1-8-24
Attachments:
RECONVENE IN REGULAR SESSION.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Directors may request staff to place an item on a future agenda.
ADJOURNMENT:
Adjourn the meeting until the Regular Meeting of the Steering Committee on February 28,
2024 at 5:00 p.m.
Page 4 of 4
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3387 Agenda Date:1/17/2024 Agenda Item No:1.
FROM:Robert Thompson, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve minutes of the Regular meeting of the Steering Committee held December 14, 2023.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
·Resolution No. OC SAN 22-37
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·December 14, 2023 Steering Committee meeting minutes
Orange County Sanitation District Printed on 1/8/2024Page 1 of 1
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Orange County Sanitation District
Minutes for the
STEERING COMMITTEE
Thursday, December 14, 2023
5:00 PM
Conference Room A
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Steering Committee of the Orange County Sanitation District was
called to order by Board Vice-Chairman Ryan Gallagher on Thursday, December 14, 2023 at
5:00 p.m. in the Administration Building of the Orange County Sanitation District.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Ryan Gallagher, Pat Burns, Christine Marick, John Withers and Jon
Dumitru
ABSENT:Chad Wanke and Marshall Goodman
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Mo Abiodun; Jackie Castro; Daisy Covarrubias; Tanya Chong; Thys DeVries; Martin Dix;
Justin Fenton; Rebecca Long; Rob Michaels; Eros Yong; and Ruth Zintzun were present in
Conference Room A.
OTHERS PRESENT: Brad Hogin, General Counsel; Lindsey Caro and Gary Weisberg,
Associate Counsel, Woodruff & Smart; and Rob Coppedge, Special Counsel, were present in
Conference Room A. Eric O' Donnell, Townsend Public Affairs; and Eric Sapirstein, ENS
Resources, were present telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Board Vice-Chair Gallagher did not provide a report.
General Manager Rob Thompson provided a brief update to the Raul Palazuelos litigation and stated the case had been successfully resolved.
Page 1 of 4
STEERING COMMITTEE Minutes December 14, 2023
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2023-3331
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Steering Committee held November 15,
2023.
AYES:Ryan Gallagher, Pat Burns, Christine Marick, John Withers and Jon
Dumitru
NOES:None
ABSENT:Chad Wanke and Marshall Goodman
ABSTENTIONS:None
2. LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF NOVEMBER
2023
2023-3339
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Legislative Affairs Update for the month of November 2023.
AYES:Ryan Gallagher, Pat Burns, Christine Marick, John Withers and Jon
Dumitru
NOES:None
ABSENT:Chad Wanke and Marshall Goodman
ABSTENTIONS:None
3. PUBLIC AFFAIRS UPDATE FOR THE MONTH OF NOVEMBER 2023 2023-3340
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Public Affairs Update for the month of November 2023.
AYES:Ryan Gallagher, Pat Burns, Christine Marick, John Withers and Jon
Dumitru
NOES:None
ABSENT:Chad Wanke and Marshall Goodman
ABSTENTIONS:None
Page 2 of 4
STEERING COMMITTEE Minutes December 14, 2023
NON-CONSENT:
4. SOLICITATION OF GENERAL LEGAL COUNSEL SERVICES 2023-3344
Originator: Wally Ritchie
Board Vice-Chair Gallagher provided an overview of the General Legal Services Ad Hoc
Committee's discussion from the Committee's meeting earlier today and requested any
input on the General Legal Services Ad Committee's recommendations. He stated
that it was the consensus of the Ad Hoc Committee to proceed with an RFP +
small percentage cost component for solicitation. The Committee requested a
flexible solicitation with the option to submit a proposal for legal services as a
whole, as a portion, or as only one category of the seven categories discussed. It was
agreed that staff would provide the initial written scoring component; and would
provide all scores to the Ad Hoc Committee to draw the line. It was recommended
that the Ad Hoc Committee interview all firms above the line drawn for all
disciplines, and would then provide a recommendation to the Steering Committee; the
full Steering Committee will interview the top two firms for General Counsel and
make a recommendation to the Board of Directors. The Ad Hoc Committee also
recommended that the Contract duration be five (5) years with one (1) five-year
extension. Staff anticipates holding interviews during the May Steering Committee
meeting. In response to a request from Director John Withers, Finance and
Procurement Manager Ruth Zintzun stated that a full written scope and process
would be provided at the Ad Hoc Committee's next meeting in January.
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS
54956.9(d)(4) & 54956.9(D)(1).
The Committee convened in closed session at 5:08 p.m. Confidential minutes of the Closed
Sessions have been prepared in accordance with the above Government Code Sections and
are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board
and Committee Closed Session meetings.
CS-1 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4)
2023-3342
CONVENED IN CLOSED SESSION:
Page 3 of 4
STEERING COMMITTEE Minutes December 14, 2023
Number of Potential Cases: 1
Potential initiation of litigation regarding Miller-Holder Easement.
CS-2 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION -
GOVERNMENT CODE SECTION 54956.9(D)(1)
2023-3361
CONVENED IN CLOSED SESSION:
Number of Cases: 2
Fernando Herrera Workers’ Compensation Claim, Workers Compensation Appeals
Board, Case Nos. ADJ12271396 and ADJ16380462
RECONVENED IN REGULAR SESSION.
The Committee reconvened in regular session at 5:40 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hogin stated there was no reportable action.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Vice-Chair Gallagher declared the meeting adjourned at 5:41 p.m. to the next Regular
Steering Committee meeting to be held on Wednesday, January 17, 2024 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
Page 4 of 4
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3402 Agenda Date:1/17/2024 Agenda Item No:2.
FROM:Robert Thompson, General Manager
SUBJECT:
PUBLIC AFFAIRS UPDATE FOR THE MONTH OF DECEMBER 2023
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Public Affairs Update for the month of December 2023.
BACKGROUND
Included in this report are recent activities of interest managed by the Public Affairs Office for the
month of December 2023.
RELEVANT STANDARDS
·Maintain influential legislative advocacy and a public outreach program
·Maintain collaborative and cooperative relationships with regulators,stakeholders,and
neighboring communities
·Listen to and seriously consider community input on environmental concerns
PROBLEM
The Orange County Sanitation District (OC San)is well-recognized within the water/wastewater
industry;however,within our service area,as we do not have direct communications through a billing
method,there may be limited knowledge by our customers of the important work we do to protect
public health and the environment.In general,the customers we serve may not realize that when
they improperly dispose of waste into the sanitation system,it can negatively affect our sewer lines,
our treatment plants, and the quality of water we supply for the GWRS.
PROPOSED SOLUTION
By providing tours,community outreach,education,and general communication via OC San’s
website,social media,and direct mailings,we can share information with the community,local
agencies,and businesses on our messaging such as the What2Flush program,energy production,
water recycling,biosolids,and OC San’s source control program.This,in turn,helps improve the
quality of wastewater that is recycled or released to the ocean and the knowledge and understanding
of wastewater treatment.
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File #:2024-3402 Agenda Date:1/17/2024 Agenda Item No:2.
RAMIFICATIONS OF NOT TAKING ACTION
If OC San does not inform the community,local agencies,and area businesses about OC San,we
may not have the support necessary to deliver our mission.
PRIOR COMMITTEE/BOARD ACTIONS
July 2022 - Public Affairs Strategic Plan for Fiscal Years 2022-2024 approved.
ADDITIONAL INFORMATION
Activities for the month of December 2023:
Outreach Report
An outreach report that includes tours,website,social media posts,construction notifications,
speaking engagements, and more is attached to this Agenda Report.
Social Media
OC San messaging,announcements,and program updates were posted across OC San’s social
media platforms. Our social media handle is @OCSanDistrict.
·Facebook: 14 posts reaching 2.9k people
·Twitter: 9 posts reaching 638 people
·Instagram: 23 posts reaching 4.6k people
·LinkedIn: 2 posts and reaching 2k people
Presentations and Industry Coverage
In December,employees participated in four tours which included schools from Edison High School
and Bassett Adult School,a new employee tour,and a resident tour.Staff also gave a presentation
to a class of fifth graders on wastewater treatment in total reaching approximately 80 people for the
month.Staff also attended the City of Huntington Beach Water/Wastewater Workshop in early
December. Details can be found in the Outreach Report.
Construction Outreach Update
Outreach efforts continue for OC San construction activities throughout the service area.Projects
are ongoing in Fountain Valley,Costa Mesa,Buena Park,Anaheim,and within both of our treatment
plants.Website updates,email text alerts,and direct notifications continue to be distributed as the
projects progress.In December,construction notifications were distributed to the Newport Beach
community informing them about upcoming construction in January for the MacArthur Sewer Project.
Internal Communication
In December,there were 133posts on the employee intranet -The San Box,four weekly emails
distributed on relevant topics for the week,and the employee newsletter,The Pipeline which is
published bi-monthly (distributed in the month of December).
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File #:2024-3402 Agenda Date:1/17/2024 Agenda Item No:2.
OC San Holiday Luncheons
During the holiday season,OC San hosted a luncheon for employees to celebrate the end of a
successful year.This year one main luncheon was held at Plant No.2 where over 450 employees
from both plants gathered.The EMT also served night shift employees dinners which were held
during the first week of December.
Spark of Love Toy Drive
OC San employees continued to donate toys to help children in need.In partnership with the
Fountain Valley Fire Department, OC San staff donated over 100 toys and nearly $500.
Website Redesign Begins
The OC San website redesign project began earlier this month.Public Affairs and IT staff are leading
the effort with Neumeric Technologies to redesign and improve the website,allowing for greater
transparency and accessibility for our public.The project is scheduled for completion in late summer
2024.
Upcoming Activities for January:
OC San Celebrates 70 Years of Environmental Excellence
2024 marks OC San’s 70th anniversary.To commemorate this milestone,OC San will celebrate
throughout the year by sharing historical information and achievements through online posts,videos,
and social media.We will also host a Community Open House in June to celebrate this milestone.
New anniversary branding was launched on January 2 and will be carried out through the year.
Headquarters Completion and Move In
The Headquarters Building is nearing completion which will soon allow staff to make the transition
from Plant No.1 to the new site.Staff is preparing for the move by coordinating with the move
management consultant to ensure a smooth transfer.Move-in is planned for later in the first quarter
of 2024.
Neighborhood Connection Newsletter
The quarterly newsletter is intended to keep our customers in the service area informed of the
service and various initiatives led by OC San.The winter issue will include messaging on OC San’s
70th anniversary,the grand opening of the Headquarters Building,and a review of our CIP projects.
The newsletter is distributed electronically.
Member Agency Outreach Toolkits
On a quarterly basis,toolkits are distributed to our member agencies with messages of importance
for the local community.The toolkits include articles and graphics to be used in newsletters,
websites, and social media. A winter toolkit will be distributed in late January.
CEQA
N/A
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File #:2024-3402 Agenda Date:1/17/2024 Agenda Item No:2.
FINANCIAL CONSIDERATIONS
All items mentioned are included in OC San’s FY 2022-2024 Budget.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Outreach & Media Report - December 2023
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Outreach and Media
Summary
December 2023
OC San Public Affairs Off ice
Table of Contents
OUTREACH REPORT…………………………………………………………PAGE 1
FACEBOOK POSTINGS ……………………………………………...............PAGE 2 TWITTER POSTINGS …………………………………………………………PAGE 3
INSTAGRAM POSTINGS………………………………………………………PAGE 4
LINKEDIN POSTINGS………………………………………………………....PAGE 5
NEWS ARTICLES……………………………………………………………………………. PAGE 6
Outreach Report December 2023
Date Tours Attendees Tour Guide
12/4/23 Edison High School 40 Jacob Dalgoff/ Pegah Behravan
12/9/23 Bassett Adult School 9 Shabbir Basrai
12/12//23 New Employee Tour 18 Tom Meregillano
12/28/23 Resident Tour 5 Cortney Light
Date Speaking Engagements/Events Attendees Presenter
12/7/23 Huntington Beach Water/Wastewater Workshop
12/20/23 Anaheim Elementary School Class Presentation 15
Mohaab Abodia
Project Area Outreach Notifications # of People
Reached
Website Posts and
Text Alerts
Anaheim/ Buena Park Orange Western Sewer - project update
1 website posts/
Newport Beach MacArthur Sewer Project – start of construction notice 800 1 website posts
External
Communications Distribution # of People
Reached
5 Minutes Per
Month VVP Plan 216
Board Member Talking Points One 50
Website Posts 4 posts 3.8 k views Website
Facebook 14 posts 2.9 k reached Social Media
Twitter 9 tweets 638 reached Social Media
Instagram 23 posts 4.6 k reached Social Media
LinkedIn 2 posts 2 k reached Social Media
1
Post performance - Facebook Pages
Data from 01 Dec, 2023 to 31 Dec, 2023
Sources
Orange County Sanitation DistrictO
Orange County Sanitation
District
Dec 31, 16:02O (Post with no description)3.48%115 115
Orange County Sanitation
District
Dec 29, 19:55O One last #FlashbackFriday before the year ends. Christmas is stil fresh in our
minds so we want to thank Fountain Valley Firefighters Association for being our
partners for Spark of Love. And a huge THANK YOU to our team for donating so…
15.25%241 236
Orange County Sanitation
District
Dec 27, 19:37O #WastewaterWordWednesday. Trickling filter: A biological secondary treatment
process where bacteria and other microorganisms grow as slime on the surface
of rocks or plastic media and consume nutrients in the wastewater as it trickle…
9.17%124 120
Orange County SanitationDistrict
Dec 21, 03:01O OC San is currently experiencing a lot of water from this storm. During heavyrains, and in the hours immediately following, the sewer lines carry significantlyhigher levels of water to the treatment plants due to the inflow and infiltration …3.36%351 327
Orange County SanitationDistrict
Dec 19, 21:51O It's safe to say that receiving the STAR certification from Cal/OSHA for theVolunteer Protection Program was a lengthy but very worthwhile process! Flagsup for this recognition that is all thanks to our team. Visit ocsan.gov to read the…12.81%218 203
Orange County SanitationDistrict
Dec 15, 23:34O When the wipes say "flushable" on them… #The3Ps #PeePoopPaper
#Dontclogthethrone 12.35%184 170
Orange County SanitationDistrict
Dec 13, 14:03O Biosolids and our biosolids team in action! The remaining solids from ourwastewater treatment process gets turned into biosolids that are then used forfarming non-edible crops. #BiosolidsTeam #OCSanCareers #JobsInWastewater 9.29%238 226
Orange County SanitationDistrict
Dec 11, 21:34O The OC San Administration Committee meeting will be held on Wednesday,Dec. 13 at 5 p.m. and the Steering Committee Meeting (5 p.m.) and Board ofDirectors Meeting (6 p.m.) will be held on Thursday, Dec. 14. Click here to vie…1.79%63 56
Orange County SanitationDistrict
Dec 10, 17:10O 🎁✨ Give the gi of a clog-free home this season! Remember, when you're athome or someone else's house celebrating, you should only put pee, poop,and(toilet paper down the drain...you could save them from the surprise of a…7.59%707 646
Orange County SanitationDistrict
Dec 08, 23:30O The Administration Committee Meeting is happening next week on Wednesday,
Nov. 13 at 5 p.m. Click here to view the agenda:1.92%65 52
Orange County SanitationDistrict
Dec 08, 16:42O Welding was done at Plant No. 1 in Fountain Valley back in the mid-1950's.There is a large variety of careers at OC San, then and now. Visit ocsan.gov/job toview open positions. #FlashbackFriday 13.33%343 315
Orange County SanitationDistrict
Dec 06, 18:55O The General Legal Services Ad Hoc Committee Meeting is on Thursday, Dec. 14
at 3:30 p.m. Click here to view the agenda:0%47 40
Orange County SanitationDistrict
Dec 04, 22:17O This Wednesday, Oct. 6, OC San will be having the Operations Committee
Meeting (5 p.m.). Click here to view the agenda:2.33%49 43
Orange County SanitationDistrict
Dec 02, 21:40O OC San is looking for experts in their fields to join our team. Apply at ocsan.gov/j
obs 5.17%360 329
DATE POST ENGAGEMENT RATE IMPRESSIONS REACH
2
Post performance - Twitter
Data from 01 Dec, 2023 to 31 Dec, 2023
Sources
@OCSanDistrict
@OCSanDistrict
Dec 29, 19:55
One last #FlashbackFriday before the year ends. Christmas is stil fresh in our
minds so we want to thank @FountainValleyFirefighters for being our partners
for Spark of Love. And a huge THANK YOU to our team for donating so many…
1.1%2 182
@OCSanDistrict
Dec 27, 19:38
#WastewaterWordWednesday. Trickling filter: A biological secondary treatment
process where bacteria and other microorganisms grow as slime on the surface
of rocks or plastic media and consume nutrients in the wastewater as it trickle…
7.5%3 40
@OCSanDistrict
Dec 21, 03:00
OC San is experiencing higher peak flows into to the plant due to this recent
storm. We are asking residents to please defer using water-using chores until
a er the storm has passed. Thank you for your cooperation. https://twitter.co…
7.55%4 53
@OCSanDistrict
Dec 19, 21:51
It's safe to say that receiving the STAR certification from Cal/OSHA for theVolunteer Protection Program was a lengthy but very worthwhile process! Flagsup for this recognition that is all thanks to our team. Visit http://ocsan.gov to re…3.85%2 52
@OCSanDistrict
Dec 15, 23:34
When the wipes say "flushable" on them… #The3Ps #PeePoopPaper#Dontclogthethrone https://twitter.com/OCSanDistrict/status/1735805458177261672/photo/1 4.84%3 62
@OCSanDistrict
Dec 13, 14:01
Biosolids and our biosolids team in action! The remaining solids from ourwastewater treatment process gets turned into biosolids that are then used forfarming non-edible crops. #BiosolidsTeam #OCSanCareers #JobsInWastewat…5.26%3 57
@OCSanDistrict
Dec 10, 17:10
🎁✨ Give the gi of a clog-free home this season! Remember, when you're athome or someone else's house celebrating, you should only put pee, poop,and(toilet paper down the drain...you could save them from the surprise of a…5.08%3 59
@OCSanDistrict
Dec 08, 16:42
Welding was done at Plant No. 1 in Fountain Valley back in the mid-1950's.There is a large variety of careers at OC San, then and now. Visit http://ocsan.gov/job to view open positions. #FlashbackFriday https://twitter.com/OCSanDis…8.62%5 58
@OCSanDistrict
Dec 02, 21:42
OC San is looking for experts in their field to join our team. Visit http://ocsan.gov/jobs to apply now! https://twitter.com/OCSanDistrict/status/1731066268621681118/photo/1 2.67%2 75
DATE POST ENGAGEMENT RATE ENGAGEMENTS IMPRESSIONS
3
Post performance - Instagram Business
Data from 01 Dec, 2023 to 31 Dec, 2023
Sources
ocsandistrictO
ocsandistrict
Dec 29, 19:56O One last #FlashbackFriday before the year ends. Christmas is stil fresh in our
minds so we want to thank @FountainValleyFirefighters for being our partners
for Spark of Love. And a huge THANK YOU to our team for donating so many…
13.85%282 25 231
ocsandistrict
Dec 27, 19:38O #WastewaterWordWednesday. Trickling filter: A biological secondary treatment
process where bacteria and other microorganisms grow as slime on the surface
of rocks or plastic media and consume nutrients in the wastewater as it trickle…
5.98%0 18 301
ocsandistrict
Dec 27, 19:36O (No description)0%132 0 131
ocsandistrict
Dec 25, 19:59O (No description)0%97 0 97
ocsandistrict
Dec 22, 21:28O Listen to the Elf or he’ll tell Santa 🎅0%120 0 118
ocsandistrict
Dec 21, 03:00O OC San is experiencing higher peak flows into to the plant due to this recentstorm. We are asking residents to please defer using water-using chores untila er the storm has passed. Thank you for your cooperation.4.17%0 9 216
ocsandistrict
Dec 19, 21:51O It's safe to say that receiving the STAR certification from Cal/OSHA for theVolunteer Protection Program was a lengthy but very worthwhile process! Flagsup for this recognition that is all thanks to our team. Visit ocsan.gov to read the…7.08%257 15 240
ocsandistrict
Dec 15, 23:34O When the wipes say "flushable" on them… #The3Ps #PeePoopPaper
#Dontclogthethrone 2.79%193 3 179
ocsandistrict
Dec 13, 23:40O (No description)0%120 0 120
ocsandistrict
Dec 13, 23:38O Load up the 🎁 @fountainvalleyfirefighters 0%122 0 121
ocsandistrict
Dec 13, 23:37O Spark of Love with @fountainvalleyfirefighters 0%125 0 122
ocsandistrict
Dec 13, 23:36O And then we took it a step further and invited @fountainvalleyfirefighters 0%124 0 123
ocsandistrict
Dec 13, 23:34O We did a thing 🎁0%132 0 131
ocsandistrict
Dec 13, 17:56O Idk about you, but we can’t wait for the new building to be completed. Look at
those lines!0%142 0 139
ocsandistrict
Dec 13, 17:54O (No description)0%158 0 154
ocsandistrict
Dec 13, 14:03O Biosolids and our biosolids team in action! The remaining solids from our
wastewater treatment process gets turned into biosolids that are then used for
farming non-edible crops. #BiosolidsTeam #OCSanCareers #JobsInWastewater
6.81%315 16 279
ocsandistrict
Dec 10, 17:10O 🎁✨ Give the gi of a clog-free home this season! Remember, when you're at
home or someone else's house celebrating, you should only put pee, poop,
and(toilet paper down the drain...you could save them from the surprise of a…
6.29%527 25 493
ocsandistrict
Dec 08, 16:42O Welding was done at Plant No. 1 in Fountain Valley back in the mid-1950's.
There is a large variety of careers at OC San, then and now. Visit ocsan.gov/job to
view open positions. #FlashbackFriday
6.84%290 18 263
ocsandistrict
Dec 07, 21:53O Deck the halls with some Division Stockings!0%161 0 159
ocsandistrict
Dec 07, 21:44O Get your feast on. Thanks for all our OC San server volunteers 0%172 0 170
ocsandistrict
Dec 07, 21:41O (No description)0%186 0 183
ocsandistrict
Dec 07, 21:40O The Holidays at OC San 0%190 0 186
ocsandistrict
Dec 02, 21:40O OC San is looking for experts in their fields to join our team. Apply at ocsan.gov/jobs 6.05%450 23 413
DATE POST ENGAGEMENT RATE IMPRESSIONS LIKES REACH
4
Post performance - LinkedIn Pages
Data from 01 Dec, 2023 to 31 Dec, 2023
Sources
Orange County Sanitation District
Orange County Sanitation
District
Dec 19, 21:51
It's safe to say that receiving the STAR certification from Cal/OSHA for the
Volunteer Protection Program was a lengthy but very worthwhile process! Flags
up for this recognition that is all thanks to our team. Visit ocsan.gov to read the…
9.17%600 18 3
Orange County Sanitation
District
Dec 13, 14:03
Biosolids and our biosolids team in action! The remaining solids from our
wastewater treatment process gets turned into biosolids that are then used for
farming non-edible crops. #BiosolidsTeam #OCSanCareers #JobsInWastewater
6.38%1,411 42 1
DATE POST ENGAGEMENT RATE IMPRESSIONS REACTIONS SHARES
5
Article Date Source Link
From flush to faucet: More places look to turn sewage
into tap water 12/16/2023
Oregon Capital
Chronicle
https://oregoncapitalchronicle.com/2023/12/1
6/from-flush-to-faucet-more-places-look-to-
turn-sewage-into-tap-water/
STAR Status for OC San 12/18/2023 OC San Press Release
https://www.ocsan.gov/home/showpublished
document/34341/638385766867702233
California approves rules that turn sewage into drinking
water 12/18/2023 Cal Matters
https://calmatters.org/environment/2023/12/
california-rules-turn-sewage-into-drinking-
water/
How Soon Will Southern Californians Be Using Water
That's Gone From Toilet To Tap?12/19/2023 Laist
https://laist.com/news/climate-
environment/toilet-to-tap-water-southern-
california-timeline
Stretch of Laguna Beach coast closed due to sewage spill
(not OC San related)12/23/2023 OC Register
https://www.ocregister.com/2023/12/23/stret
ch-of-laguna-beach-coast-closed-due-to-
sewage-spill/
2023: The Year of Orange County Water Woes 12/26/2023 OC Voice
https://voiceofoc.org/2023/12/2023-the-year-
of-orange-county-water-woes/
Media Articles for December 2023
6
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3431 Agenda Date:1/17/2024 Agenda Item No:3.
FROM:Robert Thompson, General Manager
SUBJECT:
LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF DECEMBER 2023
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Legislative Affairs Update for the month of December 2023.
BACKGROUND
The Orange County Sanitation District’s (OC San)legislative affairs program includes advocating for
OC San’s legislative interests;sponsoring legislation (where appropriate);and seeking Local,State,
and Federal funding for projects and programs.
RELEVANT STANDARDS
·Maintain influential legislative advocacy and a public outreach program
·Build brand, trust, and support with policy makers and community leaders
·Maintain collaborative and cooperative relationships with regulators,stakeholders,and
neighboring communities
PROBLEM
Without a strong advocacy program,elected officials may not be aware of OC San’s mission,
programs, and projects and how they could be impacted by proposed legislation.
PROPOSED SOLUTION
Continue to work with Local,State,and Federal officials to advocate for OC San’s legislative
interests.Help to create/monitor legislation and grants that would benefit OC San,the wastewater
industry,and the community.To assist in relationship building efforts,OC San will continue to reach
out to elected officials through facility tours,one-on-one meetings,and trips to Washington D.C.and
Sacramento.
Orange County Sanitation District Printed on 1/9/2024Page 1 of 2
powered by Legistar™
File #:2024-3431 Agenda Date:1/17/2024 Agenda Item No:3.
RAMIFICATIONS OF NOT TAKING ACTION
If OC San does not work with Local,State,and Federal elected officials,legislation could be passed
that negatively affects OC San and the wastewater industry.Additionally,a lack of engagement may
result in missed funding opportunities.
ADDITIONAL INFORMATION
2023 Legislative Year in Review:
Attached to this report is the 2023 Legislative Year in Review which includes accomplishments
achieved by our Federal and State Lobbyists as it relates to OC San and our Legislative and
Regulatory Plan.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Federal Legislative Update
·Federal 2023 Legislative Year in Review
·State Legislative Update
·State 2023 Legislative Year in Review
Orange County Sanitation District Printed on 1/9/2024Page 2 of 2
powered by Legistar™
1 | P a g e
TO: Rebecca Long
FROM: Eric Sapirstein
DATE: December 18, 2023
SUBJECT: Washington Update
The past month’s legislative and regulatory activities were minimal due to the
approaching holidays and end of the congressional session. Generally, the activities
centered around a limited number of bills and federal agencies issuing updates on
rulemakings and notices of funding opportunities. Congress will return to work
January 9, 2024 for the final session of the 118th Congress. Given the approaching
November elections, the opening months of 2024 are expected to set the stage for
final action on fiscal year 2024 spending bills, developing fiscal year 2025 spending
bills, and a host of pending issues including per- and polyfluoroalkyl substances
(PFAS) clean-up and western water legislation. The following summarizes how the
current congressional session concluded and the outlook for the second session.
• Fiscal Year 2024 Appropriations Remain to be Finalized in 2024
For the first time in years, Congress avoided an end of year shutdown potential.
It agreed to the new Speaker’s approach to pass a tiered Continuing Resolution
with two deadlines, splitting the twelve annual spending bills into two baskets.
The first basket that includes funding for U.S. Bureau of Reclamation and U.S.
Army Corps of Engineers (USACE) programs and a final spending bill must be
agreed upon by January 19. The second funding deadline of February 2 includes
U.S. Environmental Protection Agency (USEPA) programs that fund Community
Project Requests, State Revolving Loan Fund wat er infrastructure, Superfund
cleanups and PFAS initiatives. Absent an agreement on final spending bills within
these deadlines, Congress will need to extend the short term spending deadlines
or default to a year-long Continuing Resolution.
2 | P a g e
Why the Outcome of Fiscal Year 2024 Negotiations is Important to OC San
If the House, Senate and Administration are unable to reach an agreement on
overall spending, known as “top line,” spending levels, the House and Senate
Committees on Appropriations will lack a common budgetary baseline upon
which to guide individual spending bill negotiations. This is the current situation
that the committees must address in the first few days of 2024. If successful, final
negotiations on individual spending bills would proceed. If, however, an overall
agreement remains elusive, the prospect of Congress passing a year-long
Continuing Resolution grows. If a Continuing Resolution is passed, tradition
holds that new programs and projects spending, including Community Projects,
would be precluded.
Fiscal Year 2025 Spending Will Challenge Congressional Priorities
On the heels of any final Fiscal Year 2024 spending agreement, Congress must
almost immediately turn its attention to the Fiscal Year 2025 budget request.
Under the Budget and Impoundment Control Act, the president must transmit the
formal budget on the first Monday of February. Past Administrations have
missed this deadline, and this year is not likely to be different given the ongoing
effort to finalize Fiscal Year 2024 spending. Nonetheless, when the budget is
transmitted to Congress, we anticipate that the debate will unfold targeting
cutting the federal budget or at least constrain any increases the Administration
might propose.
Importance of Fiscal Year 2025 Budget Debate
The Fiscal Year 2025 budget request and ensuing congressional debate is likely
to heighten the political debate over how the federal government should allocate
federal resources as the congressional and presidential elections unfold. Given
the growing clout of fiscal hawks that are seeking reduce the deficit, and by
extension the growth of the federal debt, it is an almost foregone conclusion that
any final spending resolution would be delayed until a Lame Duck Session
following the November 2024 that would likely be guided on which party
controls Congress and the White House. For OC San, the delay in finalizing
spending bills could lead to a large omnibus spending bill that might carry other
legislative priorities like PFAS mandates upon wastewater treatment operators
with a focus upon biosolids. However, this is purely speculative and represents a
worst case scenario where policy initiatives that might not have sufficient
support to pass as stand-alone measures would be attached to must pass
legislation.
• Senate PFAS Legislation Remains A Work in Progress
The Senate Committee on Environment and Public Works continues to develop
approaches to address PFAS control and clean-up needs. Following the
November meetings called to consider Comprehensive Environmental Response,
Compensation, and Liability Act (CERCLA) PFAS liability policy concerns, the
committee staff have continued to re-evaluate approaches to protect passive
receivers from CERCLA clean-up mandates.
3 | P a g e
At this writing, no agreements have been announced and the prospect remains
that the committee will redouble its efforts to secure a bipartisan agreement on
legislation not later than March to allow adequate time to consider a bill before
Congress recesses later in the year for the November elections.
Why the Current Senate Committee Schedule is Important
The committee schedule to consider a PFAS bill has been delayed by several
times. This demonstrates the committee commitment to develop a bipartisan
bill that would address PFAS passive receivers’ concerns over CERCLA liability.
As of this writing, the committee is facing a U.S. Environmental Protection
Agency announced intention to designate PFAS as a hazardous substance under
CERCLA that would trigger potential and broad liability for all entities that came
in contact with PFAS. Based upon the agency’s recently published regulatory
agenda, the final rule to designate is scheduled for March 2024. This means that
the committee (and by extension Congress) would need to complete action on a
PFAS bill before March 2024 to avoid a situation where PFAS liability would
become a regulatory and legal reality.
• Water Resources Development Act of 2024
Both the House and Senate committees with jurisdiction over the Water
Resources Development Act reauthorization (WRDA) are likely to begin
developing and marking up their respective bills in Spring 2024 to ensure
enough time to finalize legislation for enactment in the fall. As has been the
circumstance during the past few WRDA’s, this cycle’s WRDA is likely to be
limited to U.S. Army Corps of Engineers programs and policies, resisting efforts
to attach extraneous provisions like drinking water programs.
Importance of WRDA
WRDA 2024 is expected to continue to keep the focus on making USACE focus its
efforts on climate resilience when undertaking its core missions. To this end, we
anticipate programs that could leverage USACE facilities to address water supply
reliability and storm events will be central to the development of WRDA 2024.
• U.S. Environmental Protection Agency Regulatory Agenda and PFAS
USEPA as part of a government-wide update, the Unified Regulatory Agenda,
issued its priorities for rulemakings over the next six months. The agenda was
published alongside the agency’s second PFAS Roadmap Update. Central to the
publication is the announcement that the agency will:
o issue final PFAS drinking water Maximum Contaminant Level (MCL) by
January 2024;
o issue final rule to designate PFAS as a hazardous substance under
CERCLA by March 2024;
o issue an Advanced Notice of Proposed Rulemaking to designate PFAS as a
hazardous constituent under the Resource Conservation and Recovery
Act;
4 | P a g e
o define PFAS as a chemical of special concern under the Toxics Substances
Control Act and thereby eliminate any exemption from reporting PFAS
emissions by manufacturers (water and wastewater explicitly exempted
from any impacts); and
o conduct national survey of wastewater influent, effluent and biosolids for
PFAS levels.
Importance of USEPA Schedule
While the agenda contains a number of known priorities, in total it illustrates
the commitment to move expeditiously on PFAS rules and policies in the
lead-up to the final months of the Administration’s first term.
Issue Project Status Value to OC San
Funding Per- and
polyfluoroalkyl
substances (PFAS)
Treatment
$3.45 million in funding secured in Federal
assistance to demonstrate Supercritical
Oxidation Technology.
OC San maintains its
reputation as advancing
solutions to address
emerging treatment needs
that can lead to reduced
ratepayer costs.
Build America Buy
America (BABA)
Seek Clarification on
BABA Compliance
Working with United States Environmental
Protection Agency (USEPA) Office of Water,
we provided key contacts with Region IX
staff and provided USEPA HQ staff with
infromation on OC San project and needs.
Strong relationship
established with USEPA
contracting staff to ensure
compliance with BABA and
other mandates required
forms for obligation of
funding.
BABA/American Iron
and Steel (AIS)
Community Project
Grant Assistance
Working with, and monitoring, USEPA
received advanced notice that BABA SRF
waiver to incorporate OC San projects
funded with federal assistance.
OC San has formal
commitment that its project
is not subject to BABA or
AIS. This clarification should
expedite project
implemenation and reduce
project costs.
ENS Resources: 2023 End of Year Review
1
Issue Project Status Value to OC San
PFAS Secure Liability
Protections under
Comprehensive
Environmental
Response,
Compensation, and
Liability Act
(CERCLA)for
wastewater and
biosolids
management
Working Senate Committee on Environment
and Public Works, we advanced the priority
for liability protections from CERCLA
litigation that might be levied agains public
agencies. OC San took a lead position in
developing letters to USEPA and Congress
on the importance of preserving the polluter
pays principle and to ensure that Clean
Water Act is preserved as the mechanism to
regulate biosolids.
The effort to deliver CERCLA
liability provisions for
wastewater agencies will, if
enacted into law preserve
the foundational principle of
polluter pays and avoid
frivolouse litigation filed
against agencies like OC San
by industry to dilute clean-
up responsibilities.
PFAS Communications Developed and worked with OC San staff on
communications to congressional delegation
and Senate Committee on Environment and
Public Works on proposed PFAS legislation.
Positioned OC San as a
leading voice on
commonsense legislative
approaches to ensure
industrial dischargers held
rnesponsible for cleanups
and that funding be
provided to support
treatment and monitoring
needs of wastewater
stakeholders.
2
Issue Project Status Value to OC San
WIPES Prevent disposal of
wipes into
treatmemt systems
Working with OC congressioinal delegation
and House and Senate committees OC San
provided advocacy in support of legislation
to label disposable wipes to avoid flushing.
Legislation pending action in House.
Companion Senate legislation introduced.
Maintained OC San as
leader in developing policies
that will help to restrain
O&M costs attributable to
impacts from improper
flushing on wipes.
Monitoring Monitored funding
opportunities to
support OC San
mission
Provided timely updates on federal
procurement opportunities from
Infrastructure Investment and Jobs Act and
Inflation Reduction Act (IRA).
Provides OC San staff with
opportunities to support
investment priorities.
Build America Bonds Monitored subsidies Monitored budget sequestration efforts to
protect subsidy payments for Build America
Bonds.
Provided OC San with
analysis of threats to
continued availability of
subsidy payments avoiding
need to restructure debt.
Delegation Visit Worked with OC San
to ensure visits
Secure visit by Representative Correa to tour
OC San.
Maintained strong working
relationship with Rep.
Correa and allowed for
formal thanks for leading
effort to secure Community
Project Assistance.
3
Issue Project Status Value to OC San
State of the District Worked with OC San
staff to participate
in State of OC San
Secured attendance Congressional
attendance at the State of OC San including
Congressman Correa and staffers from
various Congressional Offices.
Allowed OC San to
demonstrate to
congressional delegation
strong local support for OC
San mission
Legislative Planning
Worked with OC San
staff and subject
matter experts in
updateing the
Legislative and
Regulatory Plan
The 2024 Legislative and Regulatory Plan
was passed by the Board of Directors at the
November 2023 meeting.
Provided expert legislative
guidance regarding
potential legislation and
regulations that could have
an affect on OC San.
Position Letters Position letters on
behalf of OC San
Provide copy and guidance regarding OC
San's position. Topics included financing,
PFAS and various environmental issues.
Through the service of ENS
Resources and their experts,
OC San is well represented
in D.C. and to the various
agencies that work with OC
San.
4
1 | P a g e
M E M O R A N D U M
To: Orange County Sanitation District
From: Townsend Public Affairs
Date: December 20, 2023
Subject: Monthly Legislative Report
STATE UPDATES With the Legislature adjourned until January, the month of December largely focused on looking ahead to next year. The Legislature will be returning to Sacramento the first week in January to
start the second year of the current two-year legislative session. Looking to next year, there are over 1,240 measures that did not meet specified deadlines for
passage in 2023 and were held as “Two-Year Bills.” These measures will be eligible for consideration in January of 2024 and may be re-integrated into the legislative process along with other measures introduced at the beginning of the new session. Legislators will be focused
in January on advancing Two-Year Bills that did not pass out of their house of origin this year. LAO Releases Comprehensive Fiscal Outlook
On December 7, the Legislative Analyst’s Office (LAO) released its Fiscal Outlook Report for the
State’s 2024-25 upcoming budget cycle. The LAO’s annual Fiscal Outlook publication provides
an independent assessment of the California state budget condition for the upcoming fiscal
year, along with a forecast of the State’s longer-term fiscal condition. The key takeaway from
the outlook report is a projected $68 billion budget shortfall in the 2024-25 fiscal year, due
mostly to the net effect of unexpected revenue changes in the 2022-23 and 2024-25 fiscal
years.
The conditions surrounding the 2024-25 fiscal year outlook are atypical compared to recent
years’ versions, which can largely be attributed to the unprecedented delay in tax return filings
generated by the severe winter storms in early January 2023. The delay caused most high
earners who contribute close to half of California’s personal tax income revenue to delay tax
return filings until the last minute. This meant that the Administration and the Legislature had an
incomplete picture of 2023-24 revenues when they passed the budget in June. The LAO
approximates that the State overallocated close to $26 billion in the enacted 2023-24 budget.
While the budget outlook recommends fiscal prudence over the next few years, the LAO reports that the Legislature has a number of tools at its disposal to address the scope of the deficit, including $24 billion in reserves, cost shifts, reductions in one-time spending, and reducing
spending on schools and community colleges.
2 | P a g e
Looking ahead, the Governor and the Department of Finance will continue to make their own
assessments of the State’s fiscal condition in preparation for the release of the January budget
framework proposal. As is the case with most years, the status of the State’s spending plan is
subject to fluctuations and could change throughout 2024 once additional tax return filings are
collected and accounted for.
This could mean that the State will pull back from competitive grant programs or budget allocations to specific projects in the 2024-2025 budget cycle.
Department Of Finance Letter Directs to Immediate Budget Reduction Actions On December 12, the California Department of Finance released a budget letter to California State Agency Secretaries regarding a current year expenditure freeze to reduce current-year General Fund expenditures. The letter cites ways to limit expenditures including limiting new goods and services contracts, reducing information technology costs, limiting vehicle replacements, limiting office supply purchases, reducing non-essential travel, cancelling some leave buy-back programs, and deferring funding requests to the State’s Architecture Revolving Fund. The budget letter was released about a week after the 2024-25 Fiscal Outlook Report by
the Legislative Analyst’s Office (LAO) was published, which forecasts the State’s upcoming budget cycle and projected $68 billion budget shortfall in the 2024-25 fiscal year. However, the letter does include exemptions for emergency and essential spending by authorizing agency secretaries and cabinet-level directors to make exemptions in limited instances. Which include addressing a declared emergency, providing 24-hour medical care, avoiding significant revenue losses, or achieving significant net cost savings.
Tax Ballot Measure Heads to California Supreme Court On November 29, the California State Supreme Court granted a hearing request from Governor Gavin Newsom and Democratic Legislators to remove the Taxpayer Protection and Government Accountability Act from the November 2024 ballot. While the request to have the measure immediately removed from the ballot was denied, the Court requested written arguments from election officials and measure sponsors proving why the measure should go before the voters. The written arguments are due to the Court in mid-February 2024, which could allow for a hearing in early Spring.
The Taxpayer Protection and Government Accountability Act seeks to raise vote threshold requirements for the passage of state and local tax measures and imposes a stringent burden of
proof standard that local governing bodies must meet when modifying or increasing all taxes and fees by justifying their use, need, and duration. The measure is sponsored by the California Business Round Table and its affiliates. If enacted by voters, it would make it extremely difficult
for local governments to maintain existing tax and fee revenues and modify them in the future.
Measure Summary Position Status Value to OC San
AB 246 (Papan)Prohibits manufacturing or selling menstrual products that have
intentionally added PFAS.
Support Governor Vetoed Source control to reduce
PFAS in influent
AB 334 (Rubio)Establishes that an independent contractor, is not an officer for
purposes of being subject to the prohibition on being financially
interested in a contract.
Support Signed Contractors can do both the
design and the construction
of projects without being
disqualified
AB 727 (Weber)Prohibits manufacturing or selling cosmetic products that have
intentionally added PFAS.
Support Vetoed Source control to reduce
PFAS in influent
AB 1216 (Muratsuchi)Requires additional fence-line monitoring system equipment for
certain wastewater treatment facilities (Hyperion).
Oppose Signed Precedent setting for future
stringent regulations
AB 1594 (Garcia)Seeks to give additional flexibilities to public agencies for
procurement of medium- and heavy-duty zero-emission vehicles.
Support Signed More flexibility to meet fleet
electrification standards
Project/Issue Status
Association Engagement
and Advocacy
TPA operates as one of the primary contacts for CASA and CSDA to
advance OC San legislative positions and policies. TPA coordinates
directly with Association lobbyists on bills and positions. TPA attends
Asociation meetings on OC San's behalf and represents OC San.
Biosolids Funding TPA is working to get language in the Climate Bond in 2024 for a new
grant program for biosolids management.
Sales Tax Exemption for
Treatment Chemicals
TPA has been meeting with the OC San legislative delegation to
educate them on the issue to be ready for a bill introduction ask.
OC San Legislative Plan TPA met with all Subject Matter Experts (SMEs) at OC San to go over
legislative priorities and funding needs.
Position Letters TPA provides draft position letters to OC San on topics including local
governance, PFAS, and various environmental issues.
State of the District TPA secured video for the State of the District from the Chair of the
Senate Natural Resources and Water Committee - Senator Dave Min.
Townsend Public Affairs: 2023 End of Year Review
Value to OC San
Additional Advocacy Services
TPA coordinates advocacy efforts, facilitates OC San
involvement in statewide policy issues, and supports goodwill
amongst other agencies statewide.
This program could provide additional funds for SCWO project.
This could save OC San $1 million per year in state sales tax.
Additional education about what OC San SME care about and
how State law effects their job.
This allows OC San's position on key legislation to be recognized
in Sacramento.
This improves OC San brand recognition and allows OC San to
show strong leadership in the County for wastewater policy.
Bill Positions
Page 1 of 1
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2023-3362 Agenda Date:1/17/2024 Agenda Item No:4.
FROM:Robert Thompson, General Manager
SUBJECT:
GENERAL MANAGER’S FY 2023-2024 WORK PLAN MID-YEAR REPORT
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the General Manager’s FY 2023-2024 Work Plan Mid-Year Report.
BACKGROUND
Each year,the General Manager prepares a work plan of activities supporting Orange County
Sanitation District’s (OC San)strategic goals and initiatives to be accomplished during the fiscal year.
The General Manager’s FY 2023-2024 work plan was received and filed by the Steering Committee
and Board of Directors in July 2023.Attached is the mid-year report for the General Manager’s FY
2023-2024 work plan.
RELEVANT STANDARDS
·Maintain a culture of improving efficiency to reduce the cost to provide the current service level
or standard
·Plan for and execute succession, minimizing vacant position times
·Cultivate a highly qualified, well-trained, and diverse workforce
·Maintain and adhere to appropriate internal planning documents (Biosolids,Odor,and Energy
Master Plans)
·Use all practical and effective means for resource recovery
PRIOR COMMITTEE/BOARD ACTIONS
July 2023 -Steering Committee and Board of Directors received and filed the General Manager’s
Fiscal Year 2023-2024 Work Plan.
June 2023 -Steering Committee received and filed the General Manager’s Fiscal Year 2023-2024
Proposed Work Plan.
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File #:2023-3362 Agenda Date:1/17/2024 Agenda Item No:4.
ADDITIONAL INFORMATION
The General Manager’s work plan includes 21 goals for the fiscal year.Thus far,eight items in the
work plan have been completed and the remainder are on track to be completed by June 30, 2024.
FINANCIAL CONSIDERATIONS
All items included in the General Manager’s Work Plan ae budgeted in the FY 2022-2024 Budget.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·General Manager’s FY 2023-2024 Work Plan Mid-Year Report
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January 17, 2024
TO: Chairman and Members of the Board of Directors
FROM: Robert C. Thompson General Manager
SUBJECT: General Manager’s FY 2023-2024 Work Plan Mid-Year Update I am pleased to present the mid-year update for my Fiscal Year 2023-2024 Work Plan. The Work Plan has 21 individual goals organized under four Strategic Planning
categories: Business Principles, Environmental Stewardship, Wastewater Management,
and Workplace Environment. At the mid-year point, eight of the 21 goals have been completed and the remainder are on track for completion by the end of the fiscal year. 1. Business Principles
• Asset Management Plan – (1) Identify critical plant and collections assets that are currently in service and under construction that have long lead times for parts and replacement. Develop an approach to mitigate
procurement risks and impacts to plant and collections resiliency under current market conditions by March 31, 2024. (2) Develop an approach to evaluate procurement times, market pricing, and bidding risks for projects in the design phase and adjust construction cost estimates and schedules accordingly by December 31, 2023.
UPDATE: (1) In progress. Development of major equipment list has begun with completion anticipated by March 2024. (2) Complete. An approach to update the design scope of work template for current and future projects was developed.
• Permit Outreach and Restructuring – Conduct an analysis of member agency services, encroachment permits, and requirements to better understand and evaluate if a regional approach and harmonized fee
structure is needed with a determination by June 30, 2024. UPDATE: In progress. Outreach correspondence has been transmitted, via email, to member agencies and those managing public right-of-way access. Most agencies responded indicating their current processes that
are in place. The permit process of each agency including current and active encroachment permits issued or held have been documented. OC San will
General Manager’s FY 2023-2024 Work Plan Mid-Year Update January 17, 2024 Page 2 of 7
request additional information from select cities to evaluate if a regional fee structure can be established.
• Interagency Agreements for Wastewater Service – Expand on coordination opportunities with the Irvine Ranch Water District (IRWD) in anticipation of the expiration of agreements in 2026.
UPDATE: In progress. OC San and IRWD Management have begun to meet to explore collaborative opportunities that exist between agencies. Staff will continue to meet to develop ideas for improved service delivery to bring to our Boards of Directors.
• Pretreatment Management – Work with member agencies to update waste discharge and pretreatment ordinance by June 30, 2024. UPDATE: In progress. The California Regional Water Quality Control Board affirmed OC San's audit responses in November. OC San is working with member agencies and others to update their ordinances to comply with changes required.
• Organizational Advocacy and Outreach – Implement an integrated outreach strategy that will include industry and media coverage for the Supercritical Water Oxidation project.
UPDATE: In progress. Various presentations have been given to groups
of interest and news articles published over the last six months promoting and covering OC San's innovative project. All news articles are included in OC San’s monthly outreach report presented to the Steering Committee and the Board of Directors.
2. Environmental Stewardship
• Food Waste Treatment – Continue with a county-centric approach.
Finalize the unified specifications and collaborate with OC Waste & Recycling to support the construction and utilization of a regional food waste processing facility by June 30, 2024.
UPDATE: Complete. In March, OC San met with OC Waste and Recycling
(OCWR) to discuss next steps concerning OCWR’s strategic initiatives for developing a regional food waste processing facility. OCWR and other OC publicly owned treatment works digester owners were provided with a
General Manager’s FY 2023-2024 Work Plan Mid-Year Update January 17, 2024 Page 3 of 7
unified food waste slurry specification. A draft project MOU was provided to OCWR for consideration.
• Urban Runoff Optimization Study – Identify opportunities within Orange County Water District, County of Orange, and OC San's respective water, stormwater, and wastewater systems for additional dry weather urban
runoff diversion under a controlled discharge scenario by June 30, 2024.
UPDATE: In progress. Initial screening criteria has been developed and the initial list of potential urban runoff diversions has been identified. Initial meetings have been conducted with future project funding stakeholders and
environmental stakeholders to review potential diversion locations.
• Energy Resilience – (Carried over from FY 22/23) (1) Investigate energy storage options to build resilience and offer potential cost savings. Work
with the consultant as part of the Energy and Digester Gas Master Plan Study and report to the Board of Directors by October 31, 2023. (2) Complete the Study by June 30, 2024. UPDATE: (1) Complete. An energy resilience information item was
presented to the Operations Committee on October 4, 2023, and the Administration Committee on October 11, 2023. (2) In progress. The project has completed a portion of the technical memorandums that are part of the overall study.
• Fleet Long-Term Strategy – Review and update the fleet procurement strategy based on recently adopted regulations. Regulatory compliance will work with air quality consultants to analyze California Air Resources Board’s Advanced Clean Fleet Regulations and develop recommendations for fleet
replacement by December 31, 2023.
UPDATE: Complete. OC San Regulatory Compliance staff has successfully engaged with California Association of Sanitation Agencies and Yorke Engineering, LLC to analyze California Air Resource Board’s
Advance Clean Fleet Regulations. Together with OC San Fleet Services,
Regulatory Compliance has developed three viable pathways for fleet replacement. The viable pathways/recommendations will be presented to the Executive Management Team for deliberation in early 2024.
• Headquarters Educational Display – Develop a Board approved design for the hands-on educational display for the outdoor patio by June 30, 2024.
General Manager’s FY 2023-2024 Work Plan Mid-Year Update January 17, 2024 Page 4 of 7
UPDATE: In progress. Staff continues to work with the design consultant to develop a hands-on educational display following the grand opening of
the building.
• Member Agency Outreach Program – Develop outreach material for member agencies to educate, inform, and reduce impacts affecting the local
and regional sewer system by December 31, 2023.
UPDATE: Complete. An outreach toolkit including messaging and supporting graphics was distributed to our member agencies to share with their community regarding local issues affecting the regional system.
• Industrial Users Award Program – Identify opportunities to expand OC San Pretreatment Honor Roll Program beyond Significant Industrial Users by June 30, 2024.
UPDATE: In progress. Staff have identified the Wastehauler Program or the Dry Weather Urban Runoff Discharge Program as potential additions to the Pretreatment Honor Roll program.
• Plant No. 2 Process Facilities Seismic Resilience – Evaluate the seismic vulnerabilities of Plant No. 2 flow processes (primary clarifiers, activated sludge facility, and ocean outfall piping) within the plant. Determine the required improvements to maintain dry weather flow capacity after a seismic
event. Incorporate necessary upgrades into future capital improvement
projects. Advertise for a Request for Proposal by June 30, 2024. UPDATE: In progress. Staff have started developing the draft scope of work in preparation to advertise for a Request for Proposal in June 2024.
3. Wastewater Management
• Supercritical Water Oxidization (SCWO) – (Carried over from FY 22/23)
Complete the commissioning and begin demonstration of the pilot project by June 30, 2024, subject to regulatory permitting. UPDATE: In progress. The SCWO project site preparation is scheduled to
be completed by the end of January with some valve actuator deliveries that
are outstanding. Factory demonstration testing is ongoing and the delivery and installation of the SCWO skids by 374Water is scheduled for March 2024. Delays in the completion of the factory demonstration testing are due
to needed modifications to the control software to mitigate clogging of the
General Manager’s FY 2023-2024 Work Plan Mid-Year Update January 17, 2024 Page 5 of 7
reactor from residual biosolids deposits or incomplete reaction. Start-up and commissioning activities are planned for April with demonstration testing
scheduled to start in June 2024.
• Wastewater Characterization Study – In collaboration with the Orange County Water District and regulatory agencies, conduct research to
characterize changes in OC San's final effluent following completion of the
Groundwater Replenishment System (GWRS). Complete initial chemical and toxicological evaluation by June 30, 2024. UPDATE: In progress. Staff have begun profiling changes in OC San's
final effluent chemistry following GWRS Final Expansion (FE). A toxicity
assessment study was also initiated to evaluate the effects of GWRS FE on effluent toxicity. Initial findings are on track for completion by June 30, 2024, with the possibility of additional studies in the event that GWRS does not achieve steady state of operation until after June 30, 2024.
• Biosolids Management – Refresh both short and long-term hauling and management options to ensure reliability and availability of failsafe options, promote local biosolids management options, and enable compliance with
Advanced Clean Fleet and Greenhouse Gas reduction regulations by June 30, 2024. UPDATE: In progress. OC San is on track to issue a Request for Proposal (RFP) to secure professional services from qualified hauling contractors by
the first quarter of 2024. This initiative seeks to ensure the ongoing adaptability, sustainability, and diversity within OC San's biosolids management program. Additionally, OC San has commenced discussions on a quarterly basis with the Los Angeles County Sanitation District to explore potential biosolids management collaborations in the region.
• Property Management – Ensure compliance with easement requirements and maintain unobstructed access to OC San’s regional sewer line within the Miller-Holder alignment in Huntington Beach. Begin outreach and
coordination efforts by December 31, 2023.
UPDATE: Complete. The outreach and coordination efforts began in August with briefings to our Board of Directors and city representatives. Individual packets of information have been prepared and delivered as of December 1
to each property owner within the identified area. Ongoing efforts will
continue in alignment with the Board’s authorization, the 2023 Strategic Plan, and Resolution OCSD 07-14 to ensure unobstructed access with our easements.
General Manager’s FY 2023-2024 Work Plan Mid-Year Update January 17, 2024 Page 6 of 7
4. Workplace Environment
• Scanning & Paper Reduction – (Carried over from FY 22/23) Complete Scope of Work for Phase II, issue Request for Proposal, and award the
contract for implementation of the trusted system in a phased approach by
December 31, 2023. Complete Phase II by June 30, 2024. UPDATE: In progress. A Purchase Order Agreement with ECS Imaging, Inc., utilizing the California Multiple Award Schedules (CMAS) Contract,
was approved by the Administration Committee on November 8, 2023. ECS
Imaging, Inc. is the vendor that completed the first phase of the trusted system implementation. OC San staff have started on Phase II to meet with stakeholders, identify where data is currently stored, develop folder structure, and set up metadata in Laserfiche. A kickoff meeting with ECS
Imaging, Inc. took place in December 2023. The project is slightly ahead of
schedule.
• Emergency Preparedness – Develop and conduct an earthquake
emergency response drill, which includes evacuation of buildings, assembly and accountability of employees, deployment of the damage assessment team, and medical team response by June 30, 2024. Conduct National Incident Management System (NIMS) training for employees that are involved in emergency planning and response or recovery efforts by June
30, 2024. NIMS training is determined based on assignment within OC San’s Emergency Operations Center (EOC). Additionally, employees will receive training on how to use the Incident Command System (ICS) forms specific to their role within the EOC. UPDATE: In progress. Risk Management is actively planning and developing an emergency response exercise for June 2024. The exercise will simulate an earthquake that requires full building evacuation with roll call, building re-occupancy assessments, and medical team deployment. Staff assigned to OC San’s EOC are actively completing prerequisite online
ICS training. In-person ICS training will occur and be fully completed by June 30, 2024.
• Centralized Training Program – (1) OC San’s employee training programs
and activities will be transitioned from individual departments to Human Resources over a two-year period. The centralized approach will provide greater consistency, transparency, and access for all employees, and ensure that OC San’s training is responsive to the needs of the organization
General Manager’s FY 2023-2024 Work Plan Mid-Year Update January 17, 2024 Page 7 of 7
and in alignment with the Strategic Plan and General Manager’s Work Plan. One new full-time employee will be dedicated to the program and will be
recruited for by December 30, 2023. (2) Human Resources will develop
training profiles based on roles, classifications, and work groups and fully transition the compliance and essential training elements by June 30, 2024. UPDATE: (1) Complete. The full-time position for this program was filled
on July 28, 2023 through a competitive recruitment, ahead of schedule.
Staff collaborated to identify and vet training requirements for regulatory and OC San-mandated courses to structure training profiles specific to roles, classifications, and workgroups. (2) In progress. Staff continues to work towards preparing the profile master plan and updating processes including
course planning, training budget requests, and fund allocation for FY 2024-
25.
• Employee Relations Legal Services – Solicit, interview, and recommend
a licensed law firm to provide as-needed legal services to support Human
Resources in employment related cases by December 31, 2023. UPDATE: Complete. The solicitation was completed and contracts were
awarded by the Board of Directors in October 2023, for services to be
effective beginning November 1, 2023. Contracts were awarded to Liebert Cassidy Whitmore and Payne & Fears LLP.
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2023-3363 Agenda Date:1/17/2024 Agenda Item No:5.
FROM:Robert Thompson, General Manager
SUBJECT:
PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2022-2024 MID-YEAR UPDATE
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Public Affairs Strategic Plan for Fiscal Years 2022- 2024 Mid-Year Update.
BACKGROUND
The Orange County Sanitation District’s (OC San)Public Affairs Office is responsible for creating,
organizing,and disseminating all internal and external communication.The primary objective of the
Public Affairs team is to deliver messages that are accurate,transparent,and designed to foster trust
and confidence.An integrated Public Affairs Strategic Plan is essential to effectively manage the
variety of audiences served.
RELEVANT STANDARDS
·Build brand, trust, and support with policy makers and community leaders
·Maintain collaborative and cooperative relationships with regulators,stakeholders,and
neighboring communities
·Make it easy for people to understand OC San’s roles and value to the community
·Maintain influential legislative advocacy and a public outreach program
PROBLEM
There are various initiatives and messages that the Public Affairs Office must share with internal and
external stakeholders for continued operation and efficiency of OC San.The messaging must be
consistent, concise, and thoroughly planned to be efficient and effective.
PROPOSED SOLUTION
The current Public Affairs Strategic Plan includes goals,objectives,strategies,and tactics to execute
the various messages and efforts set forth by OC San.The two-year plan will be in place until June
2024, with updates provided to the Steering Committee every six months.
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File #:2023-3363 Agenda Date:1/17/2024 Agenda Item No:5.
PRIOR COMMITTEE/BOARD ACTIONS
June 2023 -Board and Steering Committee received and filed the Public Affairs Strategic Plan for
Fiscal Years 2022-2024 Year-End Report.
February 2023 -Board and Steering Committee received and filed the Public Affairs Strategic Plan
for Fiscal Years 2022-2024 Mid-Year Update.
July 2022 -Board and Legislative and Public Affairs Committee received and filed the Public Affairs
Strategic Plan for Fiscal Years 2022-2024.
ADDITIONAL INFORMATION
OC San’s Public Affairs Office Strategic Plan for Fiscal Years 2022-2024 (Plan)was developed based
upon the principles of OC San’s mission of protecting public health and the environment and to
support the implementation of OC San’s Strategic Plan.This Plan offers a vision to unify
communication efforts and focus resources to achieve the greatest impact and results.The Plan
consists of 11 categories. Below is a recap of the first six months of the plan.
·Employee Communications
Goal: Optimize communication with internal audience including those operating in the field.
o 505 The San Box Posts (Intranet)
o 26 Three Things to Know Emails (Weekly email)
o Three (3)Pipeline issues
·Industry Experts
Goal:Establish and solidify OC San’s reputation as infrastructure leaders in the wastewater
and resource recovery industry.
o Seven (7) awards received
o 15 speaking engagements reaching almost 1,000 people
·Media Relations
Goal: Cultivate relationships with traditional and social media journalists and influencers.
o Four (4) press releases issued
o 350 social media posts across five platforms with average reach of 5,000
o 1,222 new followers
·Agency Branding and Messaging
Goal:Enhance OC San’s image and branding by utilizing proper messaging in external
communication pieces such as OC San’s website,presentations,digital media,and
advertising, which includes maintaining a positive experience for OC San visitors.
o Two (2) issues of Neighborhood Newsletter reaching an average of 4,500 per issue
o Published 39 articles on the OC San website
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·Educational Outreach
Goal:Identify and implement avenues for education and outreach within OC San’s service
area to promote OC San’s mission and vision.
o 41 tours reaching almost 600 people
o Continue supporting the Heritage Museum of Orange County with their virtual and in-
person teachings reaching approximately 2,500 people
o Participated in five (5) community events reaching over 500 people
·Capital and Maintenance Outreach
Goal:Develop and implement outreach programs that will engage the communities affected
by OC San construction and maintenance activities.
o Four (4) printed notifications distributed reaching over 7,000 people
o 18 electronic messages issued
o Held individual meetings with project stakeholders
·Legislative Affairs
Goal:Proactive engagement in legislative advocacy efforts that could impact OC San and the
wastewater industry.
o Created annual Legislative Plan
o Issued seven (7) State position letters and two (2) Federal position letters
·Grant Coordination
Goal: Monitor, track, and apply for grants available to OC San.
o Approved for $3.45 million in community project funding
o Received $40,000 grant for Headquarters Building educational display
·Local Government Affairs
Goal:Ensure that local elected officials,member agencies,stakeholders,and OC San Board
Members are actively engaged in the work of OC San.
o Board Member Speaking Points issued monthly
o Developed OC San’s Annual Report
o Hosted in-person State of OC San with 150 participants
o Six “Five Minutes Per Month” published
o Two (2) member-agency outreach toolkits produced
o Developed outreach program for inflow and infiltration issues within sewer service area
·Crisis Management
Goal:Ensure the Public Affairs Office serves as the primary spokesperson for OC San during
normal business and crisis scenarios and facilitates the dissemination of information.
o Updated Integrated Emergency Response Plan areas pertaining to the Public Affairs
Office
o Updated the Public Affairs Office’s Continuity of Operations Plan
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·General Manager Support
Goal:Ensure the General Manager and Assistant General Manager are supported with
information necessary to communicate to the varied OC San audiences.
o Strategic Plan update
o Six (6) General Manager Monthly Reports
o Monthly talking points preparation
o Preparation of GM Work Plan Update
o Developed material for speaking engagements and presentations
FINANCIAL CONSIDERATIONS
All items included in the Public Affairs Strategic Plan FY 2022-2024 are budgeted in the FY 2022-
2024 Budget.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Public Affairs Strategic Plan, FY 2022-2024
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STRATEGIC PLANPUBLIC AFFAIRS
2022-2024
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Public Affairs Strategic Plan FY 2022-2024
Introduction
The Orange County Sanitation District’s (OC
San) Public Affairs Office (PAO) is responsible
for creating, organizing, and disseminating all
internal and external communication. The primary
objective of the PAO is to deliver messages that
are accurate, transparent, and designed to foster
public trust and confidence. An integrated Public
Affairs Strategic Plan is essential to deal effectively
with the variety of audiences we serve.
The PAO staff provides services and tools and
implements programs to meet the communication
needs of several audiences for OC San. This
includes planning and implementing media
relations; website and intranet site content;
construction outreach; elected officials and
government relations; internal communications,
education, and outreach; and graphic development.
The PAO has created a Strategic Plan for Fiscal
Years 2022 - 2024. This Plan is developed
based upon the principles of OC San’s Mission
of protecting public health and the environment
and will support the implementation of OC San’s
Strategic Plan. This Plan offers a vision to unify
our communication efforts and focus resources to
achieve the greatest impact and greatest results.
This plan was created as we are in the process of
recovering and moving into our new normal post
the COVID-19 pandemic. At the creation of the
previous PAO Strategic Plan, it was impossible
to project the length of time that COVID-19 would
impact our lives and operations, as such some
items are carrying over to this new plan. Because
much of what is planned and created by this group
is based on external factors and therefore outside
of our control, flexibility and fluidity is integrated
into the plan. The PAO will follow the guidance set
forth by management and the Board of Directors
to carry out OC San’s messaging and support our
member agencies.
Background Information
OC San represents 20 cities, 4 special districts and a portion of the unincorporated County of
Orange. This area represents a community of 2.6 million people with approximately 550,000 customer accounts.
Unlike most public agencies where there is direct contact with customers, at OC San, billing occurs through the County of Orange property tax bills. Therefore, OC San must work through other means to communicate with the public and the rate payers.We have a 25-member Board of Directors, and over 600 employees within six departments with various goals and objectives. While these groups work independently on a variety of projects, the goal of the PAO is to provide support and messaging that is consistent throughout the agency so that we are one voice, representing the same overall goals, and portraying the same brand.
While there are many challenges with serving such a large and diverse customer base, there are also great opportunities working through the strategies laid out in this Plan.
Public Affairs Team
The division is staffed with six full-time
employees and overseen by a manager.
• Jennifer Cabral, Administration Manager
• Daisy Covarrubias, Principal Public Affairs Specialist
• Rebecca Long, Senior Public Affairs Specialist
• Kelly Newell, Public Affairs Specialist
• Belen Carrillo, Public Affairs Specialist
• Gregg Deterding, Graphics Designer
• Cheryl Scott, Administrative Assistant
Each of these team members carry out specific functions to meet the communication goals and
objectives laid out in this Plan.
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Situation Analysis
• The world is attempting to recover from a
pandemic and return to a sense of normalcy,
though identifying what - that remains to be seen.
However, OC San has been able to continue with
its operations and meet the mission of protecting
public health and the environment.
• While operations continue for OC San, the
business functions have been modified to meet
the health and safety guidelines established.
• To ensure the safety of our critical on-site
staff, approximately 50 percent of staff have
been working remotely for the last two years.
As stability with the health crisis is reached,
telecommuting staff is beginning to return on-site.
Communication methods have and will continue
to address the varied audiences, work schedules
and work environments to maintain open and
transparent communications.
• OC San is concluding a five-year rate program, with
a rate study about to begin. Public communication
must factor in the financial impacts to the OC San
rate payers as decisions and communication is
made regarding proposed fees for the next five
years.
• OC San has seen a high number of retirements
this year resulting in significant personnel
movement and new hires. Communicating OC
San’s culture and reinforcing the importance in
relationships are essential to the effectiveness
and functionality of the agency.
• OC San experienced high turnover in the Board
of Directors in 2021. Continuous engagement
with the Board Members is critical for the success
of this agency.
• As an essential service, OC San has continued to
execute the Capital Improvement Program (CIP)
to keep the regional projects on schedule that are
enhancing the regional sewer system throughout
the service area. In the next two fiscal years, OC
San plans to award 28 construction contracts
worth a total of $400 million.
• In partnership with the Orange County Water
District, OC San is constructing facilities to
complete the final expansion of the Groundwater
Replenishment System (GWRS). Once
completed, OC San will be able to recycle 100
percent of the reclaimable flow and allow GWRS
to produce enough water for 1 million people.
• OC San is constructing a new administrative
headquarters building in the City of Fountain
Valley across the street from Plant No.1.
The project will allow OC San to consolidate
administrative staff into one building thus creating
additional space for process facilities in the
plant. The building is designed to be welcoming
and inviting to the public. The main entry plaza
will feature educational exhibits highlighting OC
San’s mission of protesting public health and
environment.
Mission
The Public Affairs Office is committed to communicating information about OC San in a timely, accurate and accessible way to the employees, the Board of Directors, our member agencies, the public, and the news
media.
• We are committed to open, honest, clear, and respecful two-way communication with our audiences.
• We are dedicated to informing others about how OC San serves the public and protects the
environment.
• We are committed to outstanding customer service by responding to requests quickly and efficiently.
• We are dedicated to teamwork and collaboration as well as being creative and taking the initiative to be out
in front of issues.
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Audiences
This Public Affairs Plan focuses largely on four
primary audiences.
• Internal
- Board of Directors
- Executive Management Team
- Employees
- Retirees
• The Public
- Ratepayers
- Member Agencies
- Residents,Businesses,Commuters Impacted
by OC San Construction and Maintenance
- OC San Neighbors near our facilities(plants
and pump stations)
- Schools and Students
- Tour Groups
• Industry
- Water/Wastewater Agencies
- Trade Organizations
- Trade Media
• Influential Public
- Local, State, and Federal Elected Officials
- Environmental Groups
- Local Media
Agency Key Messages
• OC San is committed to protecting public health and the environment by providing effective wastewater collection, treatment, and recycling.
• OC San is more than a wastewater treatment
facility; we are a resource recovery facility making
use of all our byproducts.
• OC San is dedicated to exceeding wastewater quality standards used for resource recovery.
• OC San is committed to proper planning to
ensure that the public’s money is wisely spent.
• OC San’s assets are monitored and evaluated
regularly to ensure top performance and timely replacement.
• OC San values communicating our mission and
strategies with those we serve and all other
stakeholders.
• Providing reliable, responsive, and affordable services in line with our customer needs and expectations is a top priority for OC San.
• OC San focuses on creating the best possible
workforce where safety, productivity, customer
service, and training are a top priority.
• OC San has worked very hard to create an integrated planning environment which begins
with the expectations of its Board of Directors
and flows down to the work product of each
employee. We have worked hard to assure our
staff members are communicating and providing transparent services to each other in support of
the plan.
• OC San has developed an integrated Planning/
Asset Management system that allows for
intentional, thoughtful decision making to maintain current operations while adding resilience and
meeting new challenges.
• OC San has an organizational structure with
informal relationships between employees that
allow for collaboration toward common goals.
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1. Optimize communication with our internal audience including those operating in the field.
2. Continue to build OC San’s reputation as
infrastructure leaders in the wastewater and
resource recovery industry.
3. Cultivate relationships with traditional and social media journalists and influencers to
promote OC San’s programs and initiatives.
4. Enhance OC San’s image and branding
by utilizing proper messaging in external
communication pieces such as OC San’s website, presentation, digital media, and
advertising. Maintain a positive experience and
image for our visitors.
5. Identify and implement avenues for education
and outreach within OC San’s service area to further promote OC San as a resource
recovery agency, promote OC San’s mission
and promote career opportunities within the
wastewater industry.
6. Develop and implement outreach programs that will engage the communities affected by
OC San’s construction projects.
7. Ensure proactive engagement in legislative
advocacy efforts that could impact OC San and
the wastewater industry.
8. Monitor, track, and apply for grants available
and that make business sense to OC San.
9. Ensure that local elected officials, member
agencies, stakeholders, and OC San Board
Members are actively engaged in the work of OC San.
10. Ensure the Public Affairs Office serves as
the primary spokesperson for OC San during
normal business and crisis scenarios and
facilitates the dissemination of information.
To achieve these goals, the PAO presents the following strategies and tactics, along with the primary staff
assigned to that area. While individual staff members are the key contacts for each of the goals, the team
works collectively and collaboratively, reflecting our core values. Our staff recognizes the key role we play
at OC San, not only communicating information, but also teaching and consulting others and serving as a
resource to our Board of Directors, employees, the wastewater industry, and our member agencies.
As we navigate through the pandemic recovery efforts, the team will follow this plan, and make necessary
modifications to effectively communicate OC San’s strategic direction. Flexibility is implemented into this plan
to deal with the dynamic situation we are all in.
Public Affairs’ Goals for Fiscal Year 2022/23 and 2023/24
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Public Affairs Strategies and Tactics
1. Category: Employee Communication
Program Manager: Rebecca Long
Program Coordinator/Support: Kelly Newell, Belen Carrillo, Gregg Deterding, and Cheryl Scott
Goal (what): Optimize communication with our internal audience including those operating in the field.
Objective (measure): Create employee engagement by utilizing the identified communication methods
to share agency wide messages.
Strategy (why): We value open and honest communication with our employees. PAO is committed to
various efforts aimed at keeping OC San employees informed about important topics, increasing the overall quality of communications to our employees while tying the business aspects of the agency with
the human-interest side.
• Keep information on The San Box homepage
current, relevant, and useful for OC San
employees by working with the various
departments to gather information that should
be shared.
• On a regular basis, staff will continue to support
various departments with their communication
and outreach needs.
• PAO will produce six Pipeline newsletters per
year with a goal of circulation by the third week
of the publication month.
• PAO will track Volunteer Incentive Program
(VIP) points for all participating employees and
coordinate the VIP appreciation
celebration.
• Create employee recognition and celebratory
events throughout the year that comply with
health guidelines, this may include small in-
person gatherings and virtual events. To include
but not limited to the Annual Holiday Lunch, the
Harvest Festival, andVIP Celebration, etc.
• Commemorate OC San’s achievement
of reusing 100 percent of the reclaimable
flow upon completion of the Groundwater
Replenishment System’s Final Expansion.
Celebrate the milestone and acknowledge the
accomplishment with staff and stakeholders.
• Continue with the Honor Walk program which
acknowledges retired staff and past Board
Members for their contribution to OC San. The
recognition event will be hosted every other
year starting in 2023.
• Write and coordinate the 3 Things to Know
email blast to be distributed to all staff each
Monday.
• Produce monthly Digester bulletin.
• Support and promote OC San “U”, OC San’s
training program.
Tactics (how):
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2. Category: Industry Experts
Program Manager: Daisy Covarrubias
Program Coordinator/Support: Kelly Newell, Gregg Deterding, and Cheryl Scott
Goal (what): Establish and solidify OC San’s reputation as infrastructure leaders in the wastewater and
resource recovery industry.
Objective (measurable): Increase participation in strategic organizations through conferences,
networking activities and awards by five percent.
Strategy (why): To build positive public perception and confidence among our various audiences.
Tactics (how):
• Encourage participation and presentation in
conferences
• Encourage and support award application submittals
• Publicize and coordinate award acceptance
logistics
• Track all awards won by OC San by keeping a
master list
• Track and promote staff abstracts, and publications
3. Category: Media Relations
Program Managers: Daisy Covarrubias and Rebecca Long
Program Coordinators: Kelly Newell, Belen Carrillo, Gregg Deterding, and Cheryl Scott
Goal (what): Cultivate relationships with traditional and social media journalists and influencers.
Objective (measurement): Increase media coverage with positive stories about OC San.
Strategy (why): While a presence in the community is important to putting a face to our agency, media
(traditional and social) is equally important with a broader reach and a more direct line of communication.
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4. Category: Agency Branding and Messaging
Program Manager: Daisy Covarrubias
Program Coordinators/Support: Gregg Deterding, Kelly Newell, and Cheryl Scott
Goal (what): Enhance OC San’s image and branding by utilizing proper messaging in external communication pieces such as OC San’s website, presentations, digital media, advertising, which includes maintaining a
positive experience for OC San visitors.
Objective (measure): Continue with OC San’s branding campaign including updating collateral material,
signage, and promotional material as appropriate and as it is used. Maintain the lobby(s) current and
informative with relevant information, i.e., displays, awards case, etc.
Strategy (why): A cohesive voice, message, look, and feel are critical to the public perception that an
organization holds with its community. A positive and pleasant in-person experience reinforces OC San’s
culture and core values as well as showcasing OC San as industry leaders, and a well-run organization,
leaving behind the stigma of typical government agencies.
Tactics (how):
• Develop new website to better meet the information needs of our visitors while meeting accessibility standards.
• Maintain website accuracy, relevancy and
timeliness with new stories posted weekly.
• Provide presentations, consultation, and advice on the branding and image of OC San.
• Develop new collateral materials around the key
messages.
• Explore advertising options to inform the public of agency efforts and role in enhancing the local economy.
• Fulfill all requests for graphics, photos, and logos.
• Continue with online community newsletter. Increase reach and distribution list.
• Develop a branding plan for the new Headquarters
Building.
• Develop an educational display in the headquarters building to illustrate OC San’s reuse and recycling efforts in support of the environment and public health. Display to be revealed when new building is unveiled.
• Maintain the lobby wall in the administration
building at Plant No. 1 and the Operations Center
at Plant No. 2 with OC San’s current branding
and messaging.
Tactics (how):
• Annually update media list to stay current and
fresh.
• Develop a press kit to be online and interactive.
• Build a calendar of news release topics of interest
to the public and stakeholders
• Invite media for a facility tour (virtual or small
group). – Rolling over to new plan as unable to
complete due to COVID—19 restrictions.
• Develop media strategies for important events,
decisions, or actions. e.g. CIP Campaign (see
details in Category 6: Capital and Maintenance
Outreach.
• Conduct media training for Board leadership,
EMT and key staff members. - Rolling over to new
plan as unable to complete due to COVID—19
restrictions.
• Weekly (3-5 times) social media posts about the
happenings at OC San with focus on OC San’s
accomplishments and mission.
• Continue with social media campaigns #OCSanAtWork, #What2Flush, and those currently supporting ongoing efforts.
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• Rotate flags on light poles at Plant No. 1 and at Plant No. 2 on a biennial basis.
• Keep the award display cabinet up to date by
rotating awards.
• Keep the retiree display in the Administration Building hallway up to date. On an annual basis collect the names of the retirees and update the display board.
• Maintain and coordinate the installation of Honor
Walk bricks on a biennial basis.
• Display collateral material in a neatly and organized manner displayed with current and relevant information.
• Develop a video library of OC San programs to utilize as educational and promotional tools.
• Promote the development and implementation
of OC San’s permittee awards program that
recognizes industries for improving their
adherence to excellent standards.
• Support and promote the development of an awards program for biosolids truck drivers.
• Develop a campaign to showcase OC San’s
diversity to be launched internally and externally.
5. Category: Educational Outreach
Program Manager: Rebecca Long
Program Coordinators/Support: Kelly Newell, Belen Carrillo, Gregg Deterding, and Cheryl Scott
Goal (what): Identify and implement avenues for education and outreach within OC San’s service area to
promote OC San’s mission and vision.
Objective (measurement): Create and identify new educational opportunities including virtual events and
webinars to promote and educate the community on OC San’s work and the essential service provided.
Incorporate the GWRS messaging to increase awareness of the benefits to our service area.
Strategies (why): To further promote OC San as a resource recovery agency, promote OC San’s mission
and promote career opportunities within the wastewater industry.
Tactics (how):
• Execute the Inside the Outdoors contract for Fiscal Year 2022-2023 to continue the educational partnership that includes the Sewer Science program to 500 students within Orange County and introduce them to OC San’s virtual tour program.
• Reinstate physical plant tours and continue
offering the virtual tour to increase the reach of
OC San’s tour program.
• Identify 10-12 community event opportunities for OC San to participate in to inform and educate the community on the important role OC San plays in public health and the environment.
• Continue to encourage and promote the Volunteer
Incentive Program to have a pool of staff that
volunteer for events and speaking engagements
that OC San participates in.
• Expand OC San’s speaker’s bureau to provide a wider set of speakers available.
• Public Service Announcement (PSA) Contest
– work with high schools in our service area
to create a promotional PSA for OC San on a
biennial basis. Obtain a minimum of 20 individual
and/or group entries.
• Continue hosting Wastewater 101 Citizen Academy for our ratepayers, and influential public to showcase OC San operations and initiatives. Host a minimum of four (4) series per year.
• Support the Heritage Museum of Orange County’s
educational efforts by supplying material to be
used for virtual and in-person teaching of OC
San’s key messages.
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6. Category: Capital and Maintenance Outreach
Program Managers: Daisy Covarrubias and Tanya Chong from Engineering,
Program Coordinators/Support: Belen Carrillo, Kelly Newell, Gregg Deterding, Cheryl Scott, and Jennifer
Wein from Engineering
Goal (what): Develop and implement outreach programs that will engage the communities affected by OC
San construction and maintenance activities.
Objective (measurement): Develop, implement, and provide outreach support for over 15 capital projects
scheduled to break ground in fiscal years 2022/2023 and 2023/2024 in more than 10 cities.
Strategy (why): Form a positive presence in the community prior to the start of construction projects or maintenance activities that is personal and proactive. Provide impacted community with information ahead of
construction activities. Inform them of the benefits and need for the project to gain support and understanding
of the necessary construction.
Tactics (how):
• Proactively offer briefings and community
meetings to impacted neighborhoods, civic
groups, businesses, schools, churches, and
other institutions within the project area on an as
needed basis.
• Explore the option of placing advertising pieces in communities/areas impacted by construction.
• Respond to inquiries within a 24-hour period.
• Provide project description and notifications to impacted residents at least two weeks before construction begins.
• Update collateral materials, fact sheets and website with current construction information on an as needed basis.
• Maintain ongoing communications with city staff
and Board Members on current and upcoming
construction outreach projects in affected cities.
• Maintain ongoing communications with impacted
residents within the project area through collateral
material (e.g., flyers, door hangers, emails, text
alerts, social media posts, etc.).
• Measure customer satisfaction through a
construction outreach survey to be distributed at
the close of construction programs.
• Support the Vendor Outreach Program to
promote OC San business opportunities with
local businesses.
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7. Category: Legislative Affairs
Program Manager: Rebecca Long
Program Coordinator/Support: Kelly Newell, Gregg Deterding, and Cheryl Scott
Goal (what): Proactive engagement in legislative advocacy efforts that could impact OC San and the wastewater industry.
Objective (measure): Continue positive relationships with local, state, and federal officials through facility
tours, meetings, and bill tracking as stated in the Legislative Plan.
Strategy (why): Legislative advocacy is an important aspect of our business. Having relationships and being
actively involved, providing input and OC San’s perspective on potential legislature can and does directly affect OC San and our business.
The PAO is responsible for executing the Board approved Legislative Plan, which is updated on an annual
basis. In addition, staff is responsible for tracking state and federal legislation, managing OC San’s legislative
advocates, and seeking appropriations and grants.
Tactics (how):
• Develop and implement Annual Legislative Plan in the second quarter of each fiscal year.
• Track bills and maintain a priority list of key
legislation.
• Provide regular updates to the Legislative and Public Affairs Committee on state and federal matters.
• Host legislative tours.
• Engage in Advocacy Days in Sacramento and Washington DC once a year.
• Take positions on bills that could affect OC San or the industry.
• Work with industry organizations on state and
federal issues to ensure OC San’s positions are
communicated.
• Partner with industry organizations to co-host virtual events and activities.
• Manage the legislative advocates’ contracts
and facilitate regular communication between
lobbyists, staff, and the Board of Directors.
8. Category: Grants Coordination
Program Manager: Rebecca Long
Program Coordinator/Support: Kelly Newell, Gregg Deterding, and Cheryl Scott
Goal (what): Monitor, track, and apply for grants available to OC San.
Objective (measure): Apply and obtain grants for qualified OC San projects and programs.
Strategy (why): Outside funding is important in moving OC San projects and programs forward. With ongoing
attention to government spending, it is vital for OC San to apply for and secure grants to offset costs when
available.
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Tactics (how):
• Apply for two grants a year based on
availability.
• Ensure Grant Policy is updated and current.
• Research grant opportunities and report out to
the Legislative and Public Affairs Committee.
• Seek out available grant funding opportunities for
OC San and its various divisions.
• Secure letters of support.
• Publicize grant awards received.
• Create and measure outcomes.
9. Category: Local Government Affairs
Program Manager: Daisy Covarrubias
Program Coordinators/Support: All PAO staff
Goal (what): Ensure that local elected officials, member agencies, stakeholders, and OC San Board Members
are actively engaged in the work of OC San.
Objective (measure): Provide at least two communication tools per month
Strategy (why): Keeping OC San’s influential public engaged in OC San’s projects and accomplishments
are critical to the support and success of our agency.
Tactics (how):
• Provide Board of Directors with speaking points following every OC San board meeting that can be used when reporting back to their respective councils and community groups.
• Support an orientation (as needed) for new Board
members.
• Develop and keep a current list of monthly informational presentations.
• Maintain an informational presentation video
library for the Board of Directors on key agency
topics.
• Provide regular reports to the Legislative and Public Affairs Committee.
• Develop OC San’s Annual Report.
• Publish a Five Minutes Per Month, each month.
• Participate in government affairs committees.
• Invite new council and board members within OC San’s service area to take a tour of OC San and offer presentations to their respective agencies on OC San programs and efforts.
• Create and distribute quarterly outreach tool kits
for member agency PIOs to help them easily
share and disseminate information about OC
San.
• Host a “State of the District” event for influential leaders throughout the infrastructure and water/wastewater industry, including virtual option.
• Develop an outreach program for member
agencies regarding inflow and infiltration issues
within their sewer systems. The program will
aim to educate, inform, and reduce inflow and
infiltration affecting the local and regional sewer
system.
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10. Category: Crisis Management
Program Manager: Rebecca Long
Program Coordinators/Support: All PAO Staff
Goal (what): Ensure the PAO serves as the primary spokesperson for OC San during normal business and crisis scenarios and facilitates the dissemination of information.
Objective (measure): Ensure that the PIOs in the PAO can respond in a crisis. Provide the necessarily tools
and material to follow established protocols and support the situation as needed.
Strategy (why): It is imperative during a crisis that OC San be proactive and provide clear and effective
messaging to employees, public, and the media.
Tactics (how):
• Maintain an updated crisis communication plan including regular briefings with staff to identify possible issues and responses.
• Maintain and update PAO’s Continuity of
Operations Plan (COOP).
• Work with Risk and Safety Management on Public Affair’s role in an emergency, including our role via the Integrated Emergency Response Plan.
• Ensure proper procedures are in place for Board, employees, and public notification.
• Maintain updated contact lists for resource,
member, and partnering agencies to coordinate
and assist during crisis.
• Develop protocols on everyday PAO tasks to facilitate the operations of the group in a time of crisis.
11. Category: General Manager Support
Program Manager: Daisy Covarrubias
Program Coordinators/Support: All PAO Staff
Goal (what): Ensure the General Manager and Assistant General Managers are supported with information necessary to communicate to the varied OC San audiences.
Objective (measure): Develop monthly communication pieces on behalf of the General Manager. Ensure
General Manager (or designee) is participating and involved in promoting OC San’s initiatives.
Strategy (why): Collaborate with the General Manager to prepare communication and messaging that
reflects the mission and vision of OC San.
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Tactics (how):
New Tactics Introduced
• Assist the General Manager and the Assistant
General Managers with keeping the Board
Members informed and up to date with OC San
activities.
• Assist in the development of the General
Manager’s Monthly Report.
• Develop talking points for Board and Committee
meetings.
• Develop material and speaking points for
presentations and speaking engagements.
• Support the development of the OC San
Strategic Plan.
• Assist in the development of the General
Managers Annual Work Plan, including mid-
year and end of year reports.
• Manage Ask the GM questions submitted.
• Coordinate and support VIP tours guided
by General Manager and Assistant General
Managers.
• Coordinate and produce two Town Hall meetings (live and/or pre-recorded) to keep employees informed and engaged.
Closing Comments
This plan is a broad outline of the Public Affairs Office program. As new issues arise, new functions and
duties will evolve as well. The role of the Public Affairs Office is to stay ahead of issues, be responsive
and flexible to meet the needs of the agency. We will adjust our program accordingly.
• Vendor Outreach Program
• Inflow/Infiltration Member Outreach Campaign
• OC San New Website
• Biosolids Driver Rewards Program
• Permittee Awards
• Diversity Campaign
• Heritage Museum Educational Program
• Video Library
14
Public Affairs Division
10844 Ellis Avenue
Fountain Valley, CA 92708
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3405 Agenda Date:1/17/2024 Agenda Item No:6.
FROM:Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
REIMBURSEMENT AGREEMENT FOR ORANGE COUNTY SANITATION DISTRICT MANHOLE
FRAME AND COVER ADJUSTMENTS ON PACIFIC COAST HIGHWAY IN THE CITY OF
NEWPORT BEACH
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve the Reimbursement Agreement with the City of Newport Beach titled “Reimbursement
Agreement (Orange County Sanitation District Manhole Adjustment)”for an amount not to exceed
$689,699 for Orange County Sanitation District manhole frame and cover adjustments on Pacific
Coast Highway in the City of Newport Beach in a form approved by Special Counsel.
BACKGROUND
Caltrans is performing street improvements on the Pacific Coast Highway from the Santa Ana River
to Jamboree Road in the City of Newport Beach for a total bid amount of $10,440,096.This project
generally consists of asphalt pavement resurfacing and associated improvements within the existing
right-of-way.The City of Newport Beach (City)and the Orange County Sanitation District (OC San)
are responsible for adjusting the elevation of their existing manholes and valve boxes within the
public right of way to maintain road safety and system function.
RELEVANT STANDARDS
·Protect OC San assets
·Maintain collaborative and cooperative relationships with regulators,stakeholders,and
neighboring communities
·Ensure the public’s money is wisely spent
PROBLEM
OC San owns 103 manholes and 15 valve boxes within the limits of the Caltrans work area.These
manholes and valve boxes require adjustment to a final grade after the pavement is resurfaced to
maintain road safety and sewer accessibility.The City also has similar utility access points that must
also be adjusted for the Caltrans work.
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File #:2024-3405 Agenda Date:1/17/2024 Agenda Item No:6.
PROPOSED SOLUTION
Perform the adjustment work as a combined project with the City,separate from the Caltrans project.
Enter into a reimbursement agreement with the City to have them execute the project.OC San will
provide the manhole frames and covers to the City and perform inspection services to ensure the
construction is in conformance with OC San standards.It is anticipated that work will begin in
September 2024.
TIMING CONCERNS
The Caltrans work impacting OC San’s assets is expected to begin in September 2024.
RAMIFICATIONS OF NOT TAKING ACTION
If OC San takes no action,manhole frames and covers may be damaged,buried,or uneven with the
finished road surface after the completion of the Project.These scenarios pose safety hazards for
public drivers.
If OC San decides to publicly bid and perform the work at a later date,it is likely to cost more,access
to some OC San facilities may be reduced until the work is complete,and there will be additional
street closures that would impact the public.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
To efficiently execute and coordinate the adjustment work and minimize the impact to the public,the
City and OC San agreed to execute a combined project.The City will manage the execution of the
project and will coordinate inspections with OC San.
The City advertised Invitation No.9417-1,West Coast Highway Joint Manhole and Valve Adjustments
Project,for bids on November 15,2023,and four sealed bids were received on December 13,2023.
A summary of the bid opening follows:
Engineer’s Estimate $ 1,026,000
Bidder Amount of Bid
R.J. Noble Company $ 922,925
All American Asphalt $ 1,154,100
Teichert Energy & Utilities Group, Inc.$ 1,424,840
Manhole Adjustment Inc.$ 3,468,550
OC San’s reimbursement amount of $689,699 includes OC San’s portion of the work,a 5%
management fee for the City to manage the project,and a 20%construction contingency (consistent
with the City’s approach)to account for unknown conditions that may be discovered during
performance of the work.
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File #:2024-3405 Agenda Date:1/17/2024 Agenda Item No:6.
CEQA
CEQA compliance falls under the City’s project.
FINANCIAL CONSIDERATIONS
This recommendation will be funded under the Repairs and Maintenance line item for the Operations
and Maintenance Department Fiscal Years FY 2024-2025 budget,which will be approved by the
Board in June 2024.No work will be completed until the approval of the OC San 2024-25 Operating
Budget in June 2024.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Reimbursement Agreement
Orange County Sanitation District Printed on 1/9/2024Page 3 of 3
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STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3433 Agenda Date:1/17/2024 Agenda Item No:7.
FROM:Robert Thompson, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
SOLICITATION OF GENERAL LEGAL SERVICES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Provide an update on the solicitation,scope of work,and contract structure for the upcoming General
Legal Services procurement.
BACKGROUND
In December 2023,the General Legal Services Ad Hoc Committee discussed factors affecting the
structure of the solicitation and contract.
RELEVANT STANDARDS
·Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
November 2023 -Board of Directors approved conducting an open competitive solicitation for
general legal counsel services;and assigned the General Legal Services Ad Hoc Committee as
oversight for the solicitation process.
ADDITIONAL INFORMATION
An overview of the solicitation and contract structure as recommended by the General Legal Services
Ad Hoc Committee will be provided.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Draft Scope of Work
Orange County Sanitation District Printed on 1/10/2024Page 1 of 1
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EXHIBIT A Page 1 of 6 Specification No. CS-2024-1440BD
EXHIBIT A SCOPE OF WORK GENERAL LEGAL SERVICES SPECIFICATION NO. CS-2024-1440BD EXECUTIVE SUMMARY/OVERVIEW The Orange County Sanitation District (OC San) operates the third largest wastewater agency west of the Mississippi River. Since 1954, we have safely collected, treated, and disposed of and/or reclaimed the wastewater generated by 2.6 million people living and working in central
and northwestern Orange County, California. Each day we treat approximately 180 million gallons of wastewater, enough water to fill Anaheim stadium over two and a quarter times. About 80 percent of the wastewater comes from homes – sinks, toilets, showers, laundry, and dishwashers. The remaining come from businesses – retail stores, restaurants, manufacturers, hotels, offices, and other industries. OC San is a special district, governed by a 25-member Board of Directors. For the Fiscal Year 2022-23, OC San’s total Operating and Capital Improvement Program budget was $476.5 million.
We employ a staff of over 600 employees in professional, administrative, technical, and trade occupations, managing the day-to-day activities of OC San, including, but not limited to, in areas of public works, contracts, environmental, air quality, real estate, and utility rates. We have a diverse workforce in various job classifications including plant operators, mechanics, electricians, engineers, scientists, accountants, construction inspectors, among many others. Our facilities include 388 miles of sewer pipes, located throughout the county, and two treatment
plants (one in Fountain Valley, CA and the other in Huntington Beach, CA) where wastewater is treated in accordance with strict state and federal standards. A future Headquarters Complex building to house OC San’s administrative support departments is slated for completion in early
2024. Our employees are on duty protecting public health and the environment by ensuring the sewer system operates efficiently 24 hours a day, seven days a week, and 365 days a year. We take pride in providing quality service to our ratepayers.
1 PURPOSE
OC San is seeking proposals from qualified legal firm(s) (hereinafter referred to as “Consultant(s)”) to provide legal services on an as-needed basis. Proposals are solicited in accordance with the terms, conditions, and instructions set forth in the Request for Proposal (RFP). OC San intends to receive and evaluate proposals from Consultants (Proposals) and enter into a Professional Services Agreement(s) (Agreement) for the legal services to be provided. OC San expects the Consultants providing legal services to be service-oriented, actively involved in the business of OC San, creative in finding solutions to matters, proactive in assisting OC San’s officials and staff mitigate risk and avoid legal pitfalls, and tenacious in defending against claims and lawsuits.
OC San reserves the right to award an Agreement to a single firm for all the legal services requested or multiple Agreements to various firms for general services and/or specified areas of law listed in section 6, Areas of Law and Requirements, below.
EXHIBIT A Page 2 of 6 Specification No. CS-2024-1440BD
2 BACKGROUND
OC San currently has one firm providing legal services in all areas listed in section 6,
Areas of Law and Requirements, below. Over recent years, OC San has conducted an effort to competitively solicit all current legal services to ensure OC San is receiving the best value and service available. OC San currently spends between $1.3 million to $1.8 million annually for legal services outlined in this RFP.
In 2023, OC San conducted a solicitation to procure and award contracts for Human Resources legal services. The service covered under those agreements are not included in this solicitation. The following are some data of interest for Consultants. OC San
• Has 49 active construction contracts valued at over $750 million
• Annually issues over 5,000 purchase orders • Has over 100 air quality permits
• Adopted 5-year rate increases in 2023 • Has a 10-year CIP budget of $3.1 billion
3 DESCRIPTION Through this RFP, OC San seeks qualified legal firms with local offices to act as OC San’s outside counsel to provide legal advice and defense on matters, including, but not limited to, general counsel; special district law; public works construction; environmental law; general contracts; utility rate setting; water law; real estate and related matters; air quality law; and other legal advisory services on an as-needed basis.
OC San may continue to employ attorneys who leave a firm selected under this RFP to complete any matters that are pending at the time the attorney leaves the employment of the firm, and OC San may continue to work with such attorney in new matters. Firms selected under this RFP shall cooperate in this respect.
OC San may also hire attorneys outside this procurement when a legal matter requires specialized knowledge, experience, or capacity that the firms selected through this RFP do not possess. This RFP does not entitle any selected firm to obtain actual assignments from OC San. Whether or not a selected firm is given assignments depends on the nature
of the matter, the qualifications of the selected firms, and the needs of OC San. OC San seeks legal services from qualified legal firm(s) with expertise in the areas of law detailed in section 6, Areas of Law and Requirements, below. The services shall be provided under the direction of OC San’s Board of Directors or the General Manager, or
designee. Consultant shall be retained and compensated in accordance with the fee schedule attached to the Agreement. OC San reserves the right not to accept all terms of the fee schedule submitted by Consultant(s). Should a conflict of interest arise on an assignment, OC San may engage an alternative
firm for such assignment. OC San makes no commitment or guarantee as to the services that may be requested or billable hours to be worked by Consultant.
EXHIBIT A Page 3 of 6 Specification No. CS-2024-1440BD
4 QUALIFICATIONS
Consultant and its attorneys must possess all active licenses and registrations necessary to practice law in the State of California. Further, it is required that Consultant has the experience and abilities listed below.
• Consultants or their attorneys shall have at least 10 years’ experience providing legal services for special districts, municipalities, or other local public agencies in the areas of law specified below and for which they are submitting a proposal, and the staff availability to meet OC San’s needs in a timely manner.
• Substantial knowledge and experience in the interpretation of state, federal, and local laws and codes as they relate to special districts and wastewater agencies
• Substantial experience in working with agencies and public boards with multi-million-dollar annual budgets
• Substantial expertise and experience in all aspects of contract law as it pertains to the
Public Contract Code and Government Code
• Substantial knowledge of the Brown Act, Political Reform Act, and Government Code section 1090
• Demonstrated ability to speak clearly, concisely, and effectively in public
• Skillful in relating easily and effectively with all members of the Board of Directors, General Manager, OC San staff, and the public
5 GENERAL REQUIREMENTS Consultant shall:
• Adhere to the highest standards of fiscal responsibility and accountability
• Provide quality service that meets OC San’s needs. This should be achieved through
the Consultant’s experienced legal team, who shall demonstrate proficiency in the applicable areas of law specified in section 6, Areas of Law and Requirements, below; efficient use of workforce; material resources; and technology to deliver the requested services
• Respond to inquiries from OC San within 24 hours of the initial contact and maintain reasonable availability to respond to requests and events of an emergent nature that expose OC San to serious potential legal liability
• Be promptly available for telephone consultation and to render written opinions on given issues related to OC San business in a timely manner
• Provide written or oral reports in a timely manner to the Board of Directors regarding status of any legal actions in which OC San is or may be involved.
EXHIBIT A Page 4 of 6 Specification No. CS-2024-1440BD
6 AREAS OF LAW AND REQUIREMENTS 6.1 General Counsel
• Provide general legal advice
• Provide advice on o wastewater business and administration o consulting and training services o Board policies and procedures
o California Public Records Act
• Provide interpretation of and advice on the Public Contract Code and
Government Code as it pertains to business matters and public construction
• Provide advice and assistance with Intergovernmental agreements, partnerships, and complex contracts, including drafting, reviewing, negotiating, and related litigation
• Represent OC San in o inter-agency projects and other legal matters o administrative, litigation and court proceedings
• Maintain knowledge base of issues facing sewer and special districts and be prepared to offer advice and legal opinions in a timely manner
• Prepare, review, consult, and approve contracts
• Review and approve legislative documents for Board of Directors’ action items
• Assess liability for Board of Directors and Elected official issues
• Work with other assigned OC San counsel as needed
• Attend work sessions and regular Board meetings (open and closed sessions)
and special Board meetings/workshops with the Board of Directors and staff when requested
• Advise on Brown Act and Board agenda items
• Report to and receive assignments from the General Manager or designee
• Monitor or supervise litigation activity handled by other firms
• Review citations for violations of OC San ordinances in accordance with criminal/civil law and procedures; prepare and try infractions, misdemeanors, and ordinance violations as required and requested by the General Manager
• Represent and advise the Board of Directors as the governing body and all OC San officers in all matters of law pertaining to their offices
• Represent and appear in legal proceedings for any current or former OC San Officer and/or employee for which such officer or employee is entitled by law to representation furnished by OC San
• Investigate all claims and complaints by or against OC San and prepare civil cases and act as trial counsel as required and requested by the Board of Directors or General Manager
• Oversee and manage OC San’s legal affairs, ensuring that OC San’s policies and programs and activities of OC San’s employees and agents are carried out in compliance with all applicable laws and that the best interests of OC San are otherwise protected to the fullest extent possible
• Attend, in-person or remotely, regular or special meetings of OC San and its duly appointed committees for which attendance is requested by the General Manager/Board Chair, unless excused by the General Manager/Board Chair
• Attend Board meetings and be prepared to advise the Board of Directors and
staff on matters on the agenda as well as parliamentary procedure and substantive issues that may arise
EXHIBIT A Page 5 of 6 Specification No. CS-2024-1440BD
• Attend in-person Executive Management Meetings twice per month, unless excused by the General Manager
• Conduct regular office hours at the OC San designated office. Preferred office hours are half a day four times a month, or as negotiated
• Review agendas and conduct related consultation with OC San staff and members of the Board of Directors regarding the proper placement and/or description of business items on agendas
• Review, analyze, redact, and/or develop written responses to California Public Records Act requests (Gov. Code section 6250 et seq.) 6.2 Public Construction
• Provide interpretation and advice on public works, including drafting, reviewing, negotiating, and litigating contracts in accordance with the Public Contract Code, Government Code, and other applicable codes
• Provide advice and guidance on competitive bid requirements in accordance with the Public Contract Code, Government code, and other applicable codes
• Provide advice on labor compliance and reporting obligations
• Provide advice and direction on public works and construction, including: o Liability
o Construction claims and litigation o Bid and contractor compliance
• Provide advice and guidance as required on various construction and construction management delivery methods, such as CM, CM at Risk, CM Agency, Design-Build, Design-Bid-Build, etc.
• Advise OC San’s Bord of Directors, General Manager, and designated staff on various legal and construction issues
• Demonstrate a track record for preparing documents and legal advice that will limit OC San’s exposure to litigation and change orders, and then minimizing the
impact of change orders and effectively handling any potential post-construction litigation
6.3 Environmental Law
• California Environmental Quality Act (CEQA)
• National Environmental Policy Act
6.4 Air Quality
• Rule Interpretation
• Permitting o Case precedent consultation
Rule applicability (i.e., Supercritical Water Oxidation and Sewage Sludge Incineration Rule) o Lowest Achievable Emissions Rate/ Best Available Control Technology
o CEQA, specific to permit issuance
• SCAQMD/CARB/EPA Enforcement: Title V, non-Title V, and Mobile/Portable Sources o Notice of Violation Settlement Agreements o Supplemental Environmental Projects
o Variances before SCAQMD Hearing Board o Order of Abatement o Compliance Risk Analyses
EXHIBIT A Page 6 of 6 Specification No. CS-2024-1440BD
o Legal Guidance Memos
Auditing/self-reporting
6.5 Utility Rate Setting
• Taxes
• Assessments
• Fees
• Proposition 218
• Other financial advice
6.6 Real Estate and Related Matters
• Acquisition/disposal
• Leases
• Eminent domain
• Easements
• Right of Way
• Encroachments
• Permits
• Other related agreements and negotiations 6.7 General Contracts
• Risk transfer provisions
• Advice and counsel on contract term negotiation
• Contract form and template updates 7 DELIVERABLES
7.1 Invoices
• Consultant shall issue detailed monthly invoices to OC San, which shall include a detailed description of services, date(s) of service, billed hours, hourly rate, attorney’s name, and details regarding any additional costs incurred. Consultant shall also include a summary page of the key areas reflecting the overall time and cost.
• Invoices shall be submitted electronically in a format that can be uploaded and sorted.
7.2 Reports
• Consultant shall prepare and submit to OC San monthly and as requested reports concerning the outcome of Consultant’s performance of the services
rendered.
• Consultant shall provide ongoing and as requested written status updates to the General Manager or designee on all litigated matters.
• Reports shall be submitted electronically in a format that can be uploaded and sorted. 7.3 Meetings
• Consultant shall attend quarterly meetings with OC San’s General Manager or designee to review current status of open tasks.
• Consultant shall attend OC San’s Committee and Board meetings as requested and provide updates and/or legal advice during the meetings.
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2023-3333 Agenda Date:1/17/2024 Agenda Item No:CS-1
FROM:Robert Thompson, General Manager
SUBJECT:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION 54957(B)(1)
RECOMMENDATION: Convene in Closed Session:
Public Employee Performance Evaluation
Number of Employees: 1
·General Counsel
BACKGROUND
During the course of conducting the business set forth on this agenda as a regular meeting of the
Board,the Chairperson may convene the Board in closed session to consider matters of pending real
estate negotiations, pending or potential litigation, or personnel matters.
Reports relating to (a)purchase and sale of real property;(b)matters of pending or potential
litigation;(c)employment actions or negotiations with employee representatives;or which are exempt
from public disclosure under the California Public Records Act,may be reviewed by the Board during
a permitted closed session and are not available for public inspection.At such time the Board takes
final action on any of these subjects, the minutes will reflect all required disclosures of information.
RELEVANT STANDARDS
·Government Code Sections 54956.8, 54956.9, 54957, or 54957.6, as noted
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Memorandum from General Counsel
Orange County Sanitation District Printed on 1/9/2024Page 1 of 1
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WOODRUFF & SMART, APC
555 ANTON BOULEVARD, SUITE 1200 | COSTA MESA, CA 92626-7670 | TELEPHONE (714) 558-7000 | FAX (714) 835-7787
WWW.WOODRUFF.LAW
M E M O R A N D U M
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: January 8, 2024
RE: Closed Session Items
The Steering Committee desires to hold a closed session on January 17, 2024 for the
purpose of conferring for the evaluation of the District’s General Counsel. Said closed session
will be held pursuant to authority of California Government Code Section 54957(b)(1).
Respectfully submitted,
By_________________________________
Bradley R. Hogin, General Counsel
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2024-3436 Agenda Date:1/17/2024 Agenda Item No:CS-2
FROM:Robert Thompson, General Manager
SUBJECT:
CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION - GOVERNMENT CODE
SECTION 54956.9(d)(4)
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Convene in Closed Session:
Number of Potential Cases: 1
Potential initiation of litigation regarding Miller-Holder Easement.
BACKGROUND
During the course of conducting the business set forth on this agenda as a regular meeting of the
Board,the Chairperson may convene the Board in closed session to consider matters of pending real
estate negotiations, pending or potential litigation, or personnel matters.
Reports relating to (a)purchase and sale of real property;(b)matters of pending or potential
litigation;(c)employment actions or negotiations with employee representatives;or which are exempt
from public disclosure under the California Public Records Act,may be reviewed by the Board during
a permitted closed session and are not available for public inspection.At such time the Board takes
final action on any of these subjects, the minutes will reflect all required disclosures of information.
RELEVANT STANDARDS
·Government Code Sections 54956.8, 54956.9, 54957, or 54957.6, as noted
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Memorandum from General Counsel
Orange County Sanitation District Printed on 1/9/2024Page 1 of 1
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WOODRUFF & SMART, APC
555 ANTON BOULEVARD, SUITE 1200 | COSTA MESA, CA 92626-7670 | TELEPHONE (714) 558-7000 | FAX (714) 835-7787
WWW.WOODRUFF.LAW
M E M O R A N D U M
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: January 8, 2024
RE: Closed Session Items
The Committee desires to hold a closed session on January 17, 2024 for the purpose of
conferring with its legal counsel regarding potential litigation. Based on existing facts and
circumstances, the Committee is deciding whether to initiate litigation against another party. The
closed session will be held pursuant to the authority of California Government Code Section
54956.9(d)(4).
The facts and circumstances are as follows. OC San owns a 30-foot-wide easement that
allows OC San to access the Miller-Holder pipeline. A number of homeowners in Huntington
Beach have interfered with OC San’s property rights by placing permanent structures on the
easement. The offending structures lie adjacent to the Union Pacific rail line between Kim Lane
to the north and the East Garden Grove Wintersburg channel to the south.
Respectfully submitted,
By___________________________
Bradley R. Hogin, General Counsel
ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LOS Level Of Service RFP Request For Proposal
APWA American Public Works
Association MGD Million Gallons Per Day RWQCB Regional Water Quality
Control Board
AQMD Air Quality Management
District MOU Memorandum of
Understanding SARFPA Santa Ana River Flood
Protection Agency
ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor
BOD Biochemical Oxygen Demand NEPA National Environmental Policy
Act SARWQCB Santa Ana Regional Water
Quality Control Board
CARB California Air Resources
Board NGOs Non-Governmental
Organizations SAWPA Santa Ana Watershed
Project Authority
CASA California Association of
Sanitation Agencies NPDES National Pollutant Discharge
Elimination System SCADA Supervisory Control And
Data Acquisition
CCTV Closed Circuit Television NWRI National Water Research
Institute SCAP
Southern California
Alliance of Publicly Owned Treatment Works
CEQA California Environmental
Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality
Management District
CIP Capital Improvement
Program OCCOG Orange County Council of
Governments SOCWA South Orange County
Wastewater Authority
CRWQCB California Regional Water
Quality Control Board OCHCA Orange County Health Care
Agency SRF Clean Water State
Revolving Fund
CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan
CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow
EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources
Control Board
EMT Executive Management Team OSHA Occupational Safety and
Health Administration TDS Total Dissolved Solids
EPA US Environmental Protection Agency PCSA
Professional
Consultant/Construction
Services Agreement
TMDL Total Maximum Daily Load
FOG Fats, Oils, and Grease PDSA Professional Design Services
Agreement TSS Total Suspended Solids
gpd gallons per day PFAS
Per- and Polyfluoroalkyl
Substances WDR Waste Discharge
Requirements
GWRS Groundwater Replenishment
System PFOA Perfluorooctanoic Acid WEF Water Environment
Federation
ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation
IERP Integrated Emergency
Response Plan POTW Publicly Owned Treatment
Works WIFIA Water Infrastructure
Finance and Innovation Act
JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the
Nation Act
LAFCO Local Agency Formation
Commission PSA Professional Services
Agreement WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70
million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS
process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects.
PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon).
PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.