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HomeMy WebLinkAbout01-17-2024 Board Meeting Complete Agenda PacketSPECIAL NOTICE PUBLIC ATTENDANCE & PARTICIPATION AT PUBLIC MEETINGS Board of Directors Meeting Wednesday, January 17, 2024 4:30 p.m. Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. IN-PERSON MEETING ATTENDANCE You may attend the meeting in-person at the following location: Orange County Sanitation District Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 ONLINE MEETING PARTICIPATION You may join the meeting live via Teams on your computer or similar device or web browser by using the link below: Click here to join the meeting We suggest testing joining a Teams meeting on your device prior to the commencement of the meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here. Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak during the public comment section of the meeting. The Clerk of the Board will call upon you by using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting. Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any items. Additionally, camera feeds may be controlled by the meeting moderator to avoid inappropriate content. HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455 When prompted, enter the Phone Conference ID: 665 173 003# All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device. Please raise your hand to speak by use *5, during the public comment section of the meeting. The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed Session. If you would like to return to the Open Session portion of the meeting, please login or dial-in to the Teams meeting again and wait in the Lobby for admittance. WATCH THE MEETING ONLINE The meeting will be available for online viewing at: https://ocsd.legistar.com/Calendar.aspx SUBMIT A COMMENT You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record. For any questions and/or concerns, please contact the Clerk of the Board’s office at 714-593-7433. Thank you for your interest in OC San! January 10, 2024 NOTICE OF SPECIAL MEETING BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT Wednesday, January 17, 2024 – 4:30 P.M. Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 ACCESSIBILITY FOR THE GENERAL PUBLIC Your participation is always welcome. Specific information as to how to participate in this meeting is detailed on the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during this meeting: you may participate in person, join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. The Special Meeting of the Board of Directors of the Orange County Sanitation District will be held at the above location and in the manner indicated on Wednesday, January 17, 2024 at 4:30 p.m. BOARD MEETING DATES February 28, 2024 March 27, 2024 April 24, 2024 May 22, 2024 June 26, 2024 July 24, 2024 August 28, 2024 September 25, 2024 October 23, 2024 November 20, 2024 * December 18, 2024 * January 22, 2025 * Meeting will be held on the third Wednesday of the month ORANGE COUNTY SANITATION DISTRICT Effective 1/10/2024 BOARD OF DIRECTORS Complete Roster AGENCY/CITIES ACTIVE DIRECTOR ALTERNATE DIRECTOR Anaheim Stephen Faessel Carlos A. Leon Brea Christine Marick Cecilia Hupp Buena Park Joyce Ahn Art Brown Cypress Scott Minikus Bonnie Peat Fountain Valley Glenn Grandis Ted Bui Fullerton Bruce Whitaker Nick Dunlap Garden Grove Stephanie Klopfenstein John O’Neill Huntington Beach Pat Burns Gracey Van Der Mark Irvine Farrah N. Khan Kathleen Treseder La Habra Rose Espinoza Jose Medrano La Palma Debbie Baker Mark I. Waldman Los Alamitos Jordan Nefulda Shelley Hasselbrink Newport Beach Brad Avery Erik Weigand Orange Jon Dumitru John Gyllenhammer Placentia Chad Wanke Ward Smith Santa Ana Johnathan Ryan Hernandez Benjamin Vazquez Seal Beach Schelly Sustarsic Nathan Steele Stanton David Shawver Carol Warren Tustin Ryan Gallagher Austin Lumbard Villa Park Robbie Pitts Jordan Wu Sanitary/Water Districts Costa Mesa Sanitary District Bob Ooten Art Perry Midway City Sanitary District Andrew Nguyen Tyler Diep Irvine Ranch Water District John Withers Douglas Reinhart Yorba Linda Water District Phil Hawkins Tom Lindsey County Areas Board of Supervisors Doug Chaffee Donald P. Wagner BOARD OF DIRECTORS Special Meeting Agenda Wednesday, January 17, 2024 - 4:30 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 ACCOMMODATIONS FOR THE DISABLED: If you require any special disability related accommodations, please contact the Orange County Sanitation District (OC San) Clerk of the Board’s office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the OC San's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the OC San’s website at www.ocsan.gov not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. MEETING RECORDING: A recording of this meeting is available within 24 hours after adjournment of the meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board at (714) 593-7433. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14 days before the meeting. FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT: General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7110 Asst. General Manager: Lorenzo Tyner, ltyner@ocsan.gov / (714) 593-7550 Director of Engineering: Mike Dorman, mdorman@ocsan.gov / (714) 593-7014 Director of Environmental Services: Lan Wiborg, lwiborg@ocsan.gov / (714) 593-7450 Director of Finance: Wally Ritchie, writchie@ocsan.gov / (714) 593-7570 Director of Human Resources: Laura Maravilla, lmaravilla@ocsan.gov / (714) 593-7007 Director of Operations & Maintenance: Riaz Moinuddin, rmoinuddin@ocsan.gov / (714) 593-7269 BOARD OF DIRECTORS Special Meeting Agenda Wednesday, January 17, 2024 CALL TO ORDER Board Chairman Chad Wanke RECESS - TOUR OF HEADQUARTERS BUILDING 1.2023-3243HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A RECOMMENDATION: Staff will provide a tour of the Headquarters Complex. Originator:Mike Dorman RECONVENE 6:00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE 2.2024-3391APPOINTMENTS TO THE ORANGE COUNTY SANITATION DISTRICT BOARD OF DIRECTORS RECOMMENDATION: Receive and file minute excerpts of member agencies relating to appointments to the Orange County Sanitation District Board of Directors: Agency Director Alternate Director City of Anaheim Stephen Faessel Carlos A. Leon City of Buena Park Joyce Ahn Art Brown City of Fountain Valley Glenn Grandis Ted Bui City of Garden Grove Stephanie Klopfenstein John O’Neill City of Huntington Beach Pat Burns Gracey Van Der Mark City of Irvine Farrah N. Khan Kathleen Treseder City of La Habra Rose Espinoza Jose Medrano City of La Palma Debbie Baker Mark I. Waldman City of Los Alamitos Jordan Nefulda Shelley Hasselbrink City of Newport Beach Brad Avery Erik Weigand City of Placentia Chad Wanke Ward Smith City of Stanton David Shawver Carol Warren Midway City Sanitary District Andrew Nguyen Tyler Diep Originator:Kelly Lore Page 1 of 7 BOARD OF DIRECTORS Special Meeting Agenda Wednesday, January 17, 2024 ROLL CALL AND DECLARATION OF QUORUM Clerk of the Board PUBLIC COMMENTS: Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during meetings: you may participate in person, join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. SPECIAL PRESENTATIONS: 3.2024-3403COMMENDATIONS TO OUTGOING BOARD MEMBERS RECOMMENDATION: Special Presentation: Outgoing Board Members & Alternate Members CITY DIRECTOR ALTERNATE DIRECTOR Anaheim Natalie Meeks Buena Park Susan Sonne La Palma Marshall Goodman Los Alamitos Emily Hibard Midway City Sanitary District Mark Nguyen Irvine Tammy Kim Originator:Kelly Lore 4.2024-3388EMPLOYEE SERVICE AWARDS 30-year Service Award Robert Bell, Maintenance Supervisor - Division 822 20-year Service Award Laurie Klinger, Principal HR Analyst - Division 160 Originator:Kelly Lore REPORTS: The Board Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. Page 2 of 7 BOARD OF DIRECTORS Special Meeting Agenda Wednesday, January 17, 2024 CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 5.2024-3389APPROVAL OF MINUTES RECOMMENDATION: Approve minutes of the Regular meeting of the Board of Directors held December 14, 2023. Originator:Kelly Lore Agenda Report 12-14-2023 Board of Directors Minutes Attachments: RECEIVE AND FILE: 6.2024-3390COMMITTEE MEETING MINUTES RECOMMENDATION: Receive and file the following: A.Minutes of the Steering Committee Meeting held November 15, 2023 Originator:Kelly Lore Agenda Report 11-15-2023 Steering Committee Minutes Attachments: 7.2024-3420REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF DECEMBER 2023 RECOMMENDATION: Receive and file the following: Report of the Investment Transactions for the month of December 2023. Originator:Wally Ritchie Agenda Report Report of the Investment Transactions - December 2023 Attachments: OPERATIONS COMMITTEE: None. ADMINISTRATION COMMITTEE: None. Page 3 of 7 BOARD OF DIRECTORS Special Meeting Agenda Wednesday, January 17, 2024 STEERING COMMITTEE: 8.2024-3440PUBLIC AFFAIRS UPDATE FOR THE MONTH OF DECEMBER 2023 RECOMMENDATION: Receive and file the Public Affairs Update for the month of December 2023. Originator:Rob Thompson Agenda Report Outreach and Media Report - December 2023 Attachments: 9.2024-3441LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF DECEMBER 2023 RECOMMENDATION: Receive and file the Legislative Affairs Update for the month of December 2023. Originator:Rob Thompson Agenda Report Federal Legislative Update Federal 2023 Legislative Year In Review State Legislative Update State 2023 Legislative Year In Review Attachments: 10.2024-3442GENERAL MANAGER’S FY 2023-2024 WORK PLAN MID-YEAR REPORT RECOMMENDATION: Receive and file the General Manager’s FY 2023-2024 Work Plan Mid-Year Report. Originator:Rob Thompson Agenda Report General Manager’s FY 2023-2024 Work Plan Mid-Year Report Attachments: 11.2024-3443PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2022-2024 MID-YEAR UPDATE RECOMMENDATION: Receive and file the Public Affairs Strategic Plan for Fiscal Years 2022- 2024 Mid-Year Update. Originator:Rob Thompson Page 4 of 7 BOARD OF DIRECTORS Special Meeting Agenda Wednesday, January 17, 2024 Agenda Report Public Affairs Strategic Plan, FY 2022-2024 Attachments: 12.2024-3444REIMBURSEMENT AGREEMENT FOR ORANGE COUNTY SANITATION DISTRICT MANHOLE FRAME AND COVER ADJUSTMENTS ON PACIFIC COAST HIGHWAY IN THE CITY OF NEWPORT BEACH RECOMMENDATION: Approve the Reimbursement Agreement with the City of Newport Beach titled “Reimbursement Agreement (Orange County Sanitation District Manhole Adjustment)” for an amount not to exceed $689,699 for Orange County Sanitation District manhole frame and cover adjustments on Pacific Coast Highway in the City of Newport Beach in a form approved by Special Counsel. Originator:Mike Dorman Agenda Report Reimbursement Agreement Attachments: NON-CONSENT: 13.2023-3366CONSIDERATION OF BUDGET ASSUMPTIONS AND BUDGET CALENDAR FOR PREPARATION OF THE FISCAL YEAR 2024-25 AND FISCAL YEAR 2025-26 BUDGETS RECOMMENDATION: Approve the FY 2024-25 and FY 2025-26 budget assumptions and calendar. Direct staff to incorporate these parameters in the preparation of the FY 2024-25 and FY 2025-26 budgets. Originator:Wally Ritchie Agenda Report FY 2024-25 and FY 2025-26 Preliminary Budget Assumptions and Calendar Presentation - FY24-25_FY25-26 Budget Assumptions Attachments: INFORMATION ITEMS: 14.2024-3445SOLICITATION OF GENERAL LEGAL SERVICES RECOMMENDATION: Provide an update on the solicitation, scope of work, and contract structure for the upcoming General Legal Services procurement. Originator:Lorenzo Tyner Page 5 of 7 BOARD OF DIRECTORS Special Meeting Agenda Wednesday, January 17, 2024 Agenda Report Draft General Legal Services Scope of Work - 01.08.2024 Attachments: AB 1234 DISCLOSURE REPORTS: This item allows Board members to provide a brief oral report regarding the disclosure of outside committees, conferences, training, seminars, etc. attended at the Agency’s expense, per Government Code §53232.3(d). • Report from Board Delegate - ISDOC • Report from Board Delegate - NWRI • Report from Board Delegate - OCCOG • Report from Board Delegate - SARFPA • Report from GWRS Steering Committee Member(s) • Other CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. CONVENE IN CLOSED SESSION. CS-1 2024-3439CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4) RECOMMENDATION: Convene in Closed Session: Number of Potential Cases: 1 Potential initiation of litigation regarding Miller-Holder Easement. Agenda Report Board CS Memo re Miller-Holder 1-8-24 Attachments: RECONVENE IN REGULAR SESSION. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Page 6 of 7 BOARD OF DIRECTORS Special Meeting Agenda Wednesday, January 17, 2024 BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: At this time Directors may request staff to place an item on a future agenda. ADJOURNMENT: Adjourn the Board meeting until the Regular Meeting of the Board of Directors on February 28, 2024 at 6:00 p.m. Page 7 of 7 BOARD OF DIRECTORS Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2024-3389 Agenda Date:1/17/2024 Agenda Item No:5. FROM:Robert Thompson, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: APPROVAL OF MINUTES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Approve minutes of the Regular meeting of the Board of Directors held December 14, 2023. BACKGROUND In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting will be provided to the Directors for subsequent approval at the following meeting. RELEVANT STANDARDS ·Resolution No. OC SAN 22-37 ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: ·December 14, 2023 Board of Directors meeting minutes Orange County Sanitation District Printed on 1/8/2024Page 1 of 1 powered by Legistar™ ORANGE COUNTY SANITATION DISTRICT MINUTES BOARD OF DIRECTORS DECEMBER 14, 2023 Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 BOARD OF DIRECTORS Minutes December 14, 2023 CALL TO ORDER A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Vice-Chairman Ryan Gallagher on Thursday, December 14, 2023 at 6:00 p.m. in the Administration Building of the Orange County Sanitation District. Director David Shawver delivered the invocation and led the Pledge of Allegiance. ROLL CALL AND DECLARATION OF QUORUM The Clerk of the Board declared a quorum present as follows: PRESENT:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and Chad Wanke STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Jackie Castro; Daisy Covarrubias, Tanya Chong; Thys DeVries; Brian Engeln; Justin Fenton; Rob Michaels; Victoria Pilko; Eros Yong; and Ruth Zintzun were present in the Board Room. Irene Green and Thomas Vu were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel; Rod Coppedge, Special Council; Joyce Ahn, City of Buena Park Council Member; and Jesus Gaona-Perez were present in the Board Room. Alternate Director Art Perry, CMSD; Tedi Jackson; and Blayne Goodman were in attendance telephonically. PUBLIC COMMENTS: None. Clerk of the Board Kelly Lore stated that correspondence had been received from Midway City Sanitary District with a confirmation of the their appointments of Andrew Nguyen as Director and Tyler Diep as Alternate Director to OC San's Board. SPECIAL PRESENTATIONS: 1. EMPLOYEE SERVICE AWARDS 2023-3328 Originator: Kelly Lore Vice-Chair Gallagher recognized the following: Page 1 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 25-year Service Awards Jesus Baez, Senior Mechanic - Division 870 20-year Service Award Shane Milligan, Lead Power Plant Operator - Division 870 Doug Rech, Senior Mechanic - Division 880 Laura Terriquez, Scientist - Division 630 REPORTS: Vice-Chair Gallagher stated that the Directors would receive talking points regarding OC San activities to assist while reporting out to their councils, boards, and community groups. Vice-Chair Gallagher reminded the Board members that the OC San administration offices would be closed December 25, 26, and January 1. He also stated that the Operations and the Administration Committees were dark in January; and the Steering and Board Meetings were moved up a week to Wednesday, January 17, 2024. General Manager Rob Thompson stated that on January 17, the Steering Committee would meet at a special time of 3:00 p.m. The Board of Directors meeting will also meet at a special time of 4:30 p.m. to provide a tour of the new Headquarters building, and then continue with the Board meeting at Plant No. 1 at 6:00 p.m. Mr. Thompson announced that OC San was awarded with the 2024 National Environmental Achievement Award in the Community Leadership category for the Final Expansion of the Groundwater Replenishment System. He also stated that OC San Plant No.1 had received Cal/VPP Star Recognition, which is the highest level of recognition under Cal/OSHA's Voluntary Protection Program (VPP). The designation is to recognize employers and their employees who have implemented safety and health programs that go beyond minimal Cal/OSHA standards. Mr. Thompson reported that due to our extraordinary record keeping, OC San had successfully recuperated over $330,000 in COVID related expenses from the Federal Emergency Management Agency. The expenses included personal protective equipment, disinfection supplies, and emergency response time. This was all possible due to our meticulous record keeping. No additional reimbursement is anticipated. Mr. Thompson thanked OC San staff and Board members who participated in the Spark of Love toy drive in connection with the Fountain Valley Fire Department. OC San collected over 100 toys for Orange County kids in need. Mr. Thompson provided a brief update to the Raul Palazuelos litigation and stated the case had been successfully resolved. Page 2 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 CONSENT CALENDAR: 2. APPROVAL OF MINUTES 2023-3329 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Board of Directors held November 15, 2023. AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None 3. SALES TAX REIMBURSEMENTS FOR CHEMICAL PURCHASES 2023-3345 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Approve the California Department of Tax and Fee Administration counteroffer in the amount of $12,541.24, as set forth below, which represents a settlement of 14.5% of the remaining claimed amounts totaling $86,234. AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None RECEIVE AND FILE: 4. COMMITTEE MEETING MINUTES 2023-2732 Originator: Kelly Lore Page 3 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING: A. Minutes of the Steering Committee Meeting held October 25, 2023 B. Minutes of the Operations Committee Meeting held November 1, 2023 C. Minutes of the Administration Committee Meeting held November 8, 2023 5. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF NOVEMBER 2023 2023-3116 Originator: Wally Ritchie WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING: Report of the Investment Transactions for the month of November 2023. OPERATIONS COMMITTEE: 6. ORANGE COUNTY SANITATION DISTRICT 2023 ASSET MANAGEMENT PLAN 2023-3347 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Adopt the Orange County Sanitation District 2023 Asset Management Plan. AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None 7. CONTROL CENTER OFFICES AND DAY TRAINING ROOM REMODELING AT PLANT NO. 1, PROJECT FR1-0007R 2023-3348 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Page 4 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 A. Receive and file Bid Tabulation and Recommendation for Control Center Offices and Day Training Room Remodeling at Plant No. 1, Project No. FR1-0007R; B. Award a Construction Contract to A 2 Z Construct, Inc. for Control Center Offices and Day Training Room Remodeling at Plant No. 1, Project No. FR1-0007R, for a total amount not to exceed $348,000; and C. Approve a contingency of $34,800 (10%). AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None 8. TRICKLING FILTER VALVE REPLACEMENT AT PLANT NO. 1, PROJECT NO. FR1-0017 2023-3349 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file Bid Tabulation and Recommendation for Trickling Filter Valve Replacement at Plant No. 1, Project No. FR1-0017; B. Award a Construction Contract to Vicon Enterprise Incorporated for Trickling Filter Valve Replacement at Plant No. 1, Project No. FR1-0017, for a total amount not to exceed $257,300; and C. Approve a contingency of $25,730 (10%). AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None Page 5 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 9. PUMP STATION PORTABLE GENERATOR CONNECTORS, PROJECT NO. FE19-01 2023-3350 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Approve a contingency increase of $72,449 (6%) to the contract for Pacific International Electric Company, Inc., dba Pacific Industrial Electric, for Pump Station Portable Generator Connectors, Project No FE19-01, for an already approved total contract amount not to exceed $1,207,479; and a total contingency of $193,197 (16%). AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None 10. ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2023-3351 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Engineering Program Contract Performance Report for the period ending September 30, 2023. AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None 11. ACTIVATED SLUDGE CLARIFIER ENTRY IMPROVEMENTS AT PLANT NO. 2, PROJECT NO. FR2-0023 2023-3352 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Page 6 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 A. Receive and file Bid Tabulation and Recommendation for Activated Sludge Clarifier Entry Improvements at Plant No. 2, Project No. FR2-0023; B. Award a Construction Contract to Tharsos Inc. for Activated Sludge Clarifier Entry Improvements at Plant No. 2, Project No. FR2-0023, for a total amount not to exceed $1,171,000; and C. Approve a contingency of $117,100 (10%). AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None 12. PURCHASE OF ELECTRIC FORKLIFTS 2023-3353 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Purchase Order to Equipment Depot California, Inc. for the purchase of four Caterpillar electric forklifts, using Sourcewell Cooperative Contract #091520-MCF for an amount not to exceed $ 285,070; and B. Approve a contingency of $14,254 (5%). AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None 13. TRICKLING FILTER C ROTATING ASSEMBLY REPLACEMENT FOR PLANT NO. 2, PROJECT NO. MP2-019 2023-3354 Originator: Riaz Moinuddin Page 7 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Sole Source Purchase Order Contract to Ovivo USA, LLC for a direct replacement Center Mast Assembly for the Plant No. 2 Trickling Filter “C” Center Rotating Assembly Replacement at Plant No. 2, Project No. MP2-019, for a total amount not to exceed $586,272; and B. Approve a contingency of $58,627 (10%). AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None 14. PROCUREMENT OF CENTRIFUGAL PUMPS FOR SPARE INVENTORY AT PLANT NO. 1 2023-3355 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Sole Source Purchase Order Contract to Flo-Systems for the purchase of spare inventory Centrifugal Pumps assemblies: two Clockwise Directional Pumps and two Counterclockwise Directional Pumps, for a total amount not to exceed $320,453, including applicable sales tax and freight; and B. Approve a contingency of $32,045 (10%). AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None 15. JANITORIAL SERVICES AT ORANGE COUNTY SANITATION DISTRICT HEADQUARTERS COMPLEX 2023-3356 Originator: Riaz Moinuddin Page 8 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Purchase Order Agreement with Team One Management for Janitorial Maintenance Services at the Orange County Sanitation District’s (OC San) Headquarters Complex, utilizing the County of Orange Contract No. MA-012-22011179, from the Notice to Proceed through January 31, 2025, for a total amount not to exceed $458,400; and B. Approve a contingency of $45,840 (10%). AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None 16. PLAN2024-00 ON-CALL PLANNING STUDIES 2023-3357 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Approve Professional Services Agreements with HDR Engineering, Inc.; Brown and Caldwell; Arcadis U.S., Inc.; Stantec Consulting Services Inc.; Black & Veatch Corporation; and Hazen and Sawyer for PLAN2024-00, On-Call Planning Studies master contracts, for the term of January 1, 2024, through December 31, 2026, with a maximum annual contract limitation not to exceed $1,000,000 per Consultant; and B. Approve two (2) additional one-year optional extensions. AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None Page 9 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 17. DIGESTER GAS FACILITIES REPLACEMENT, PROJECT NO. J-124 2023-3358 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Approve a contingency increase of $9,400,000 (79.86%) to the existing Professional Design Services Agreement (PDSA) with Brown and Caldwell for Digester Gas Facilities Replacement, Project No. J-124, for a total contract amount of $11,770,000 and a new total contingency amount of $10,577,000 (89.86%). AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None 18. SEAL BEACH PUMP STATION REPLACEMENT, PROJECT NO. 3-67 2023-3359 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a project budget increase of $19,400,000 for Seal Beach Pump Station Replacement, Project No. 3-67, for a new total project budget of $134,000,000; B. Receive and file Bid Tabulation and Recommendation for Seal Beach Pump Station Replacement, Project No. 3-67; C. Award a Construction Contract to Walsh Construction Company II, LLC for Seal Beach Pump Station Replacement, Project No. 3-67, for a total amount not to exceed $97,032,743; and D. Approve a contingency of $9,703,274 (10%). AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None Page 10 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None 19. SEAL BEACH PUMP STATION REPLACEMENT, PROJECT NO. 3-67 2023-3360 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Construction Services Agreement with Lee & Ro, Inc. to provide construction support services for Seal Beach Pump Station Replacement, Project No. 3-67, for a total amount not to exceed $6,148,000; and B. Approve a contingency of $614,800 (10%). AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Farrah Khan, Scott Minikus and Chad Wanke ABSTENTIONS:None Director Farrah Khan arrived at the meeting at 6:10 p.m. ADMINISTRATION COMMITTEE: 20. UPDATE TO RECORDS MANAGEMENT PROGRAM PROCEDURES AND RECORDS RETENTION SCHEDULE RESOLUTION 2023-3364 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OC SAN 23-21 entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District Adopting the Records Management Program Procedures and Records Retention Schedule, Authorizing Destruction of Obsolete Records, and Repealing Resolution No. OC SAN 23-08”. Page 11 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and Chad Wanke ABSTENTIONS:None 21. BACKUP APPLIANCES FOR INDUSTRIAL CONTROL SYSTEM AND OFFICE NETWORKS 2023-3365 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Purchase Order Contract to Nth Generation Computing, Inc. for the purchase of Backup Appliances for Industrial Control System (ICS) and Office Networks, Specification No. E-2023-1428BD, for a total amount not to exceed $796,975 plus applicable sales tax; and B. Approve a contingency of $79,697 (10%). AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and Chad Wanke ABSTENTIONS:None 22. ADOPT ORANGE COUNTY SANITATION DISTRICT’S DEBT POLICY 2023-3367 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OC SAN 23-22 entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District Adopting the Orange County Sanitation District’s Debt Policy and Repealing Resolution No. OC SAN 21-21”. Page 12 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and Chad Wanke ABSTENTIONS:None 23. INVEST AND/OR REINVEST ORANGE COUNTY SANITATION DISTRICT’S FUNDS AND ADOPT INVESTMENT POLICY STATEMENT 2023-3368 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OC SAN 23-23 entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District Authorizing the Orange County Sanitation District’s Treasurer to Invest and/or Reinvest the Orange County Sanitation District’s Funds, Adopting the Orange County Sanitation District’s Investment Policy Statement and Performance Benchmarks, and Repealing Resolution No. OC SAN 22-36”. AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and Chad Wanke ABSTENTIONS:None 24. PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR INVESTMENT MANAGEMENT SERVICES 2023-3369 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Approve a Professional Consultant Services Agreement contract to Insight North America LLC to provide Investment Management Services, Specification No. CS-2023-1418BD, for five years, with two (2) optional two-year renewals. Page 13 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and Chad Wanke ABSTENTIONS:None STEERING COMMITTEE: 25. LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF NOVEMBER 2023 2023-3370 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Legislative Affairs Update for the month of November 2023. AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and Chad Wanke ABSTENTIONS:None 26. PUBLIC AFFAIRS UPDATE FOR THE MONTH OF NOVEMBER 2023 2023-3371 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Public Affairs Update for the month of November 2023. AYES:Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Farrah Khan, Stephanie Klopfenstein, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Bruce Whitaker, John Withers and Natalie Meeks (Alternate) NOES:None Page 14 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 ABSENT:Marshall Goodman, Johnathan Ryan Hernandez, Scott Minikus and Chad Wanke ABSTENTIONS:None NON-CONSENT: 27.SOLICITATION OF GENERAL LEGAL COUNSEL SERVICES 2023-3372 Originator: Wally Ritchie Board Vice-Chair Gallagher provided an overview of the General Legal Services Ad Hoc Committee's discussion from the Committee's meeting earlier today and requested any input on the General Legal Services Ad Committee's recommendations. He stated that it was the consensus of the Ad Hoc Committee to proceed with an RFP + small percentage cost component for solicitation. The Committee requested a flexible solicitation with the option to submit a proposal for legal services as a whole, as a portion, or as only one category of the seven categories discussed. It was agreed that staff would provide the initial written scoring component; and would provide all scores to the Ad Hoc Committee to draw the line. It was recommended that the Ad Hoc Committee interview all firms above the line drawn for all disciplines, and would then provide a recommendation to the Steering Committee; the full Steering Committee will interview the top two firms for General Counsel and make a recommendation to the Board of Directors. The Ad Hoc Committee also recommended that the Contract duration be five (5) years with one (1) five-year extension. INFORMATION ITEMS: None. AB 1234 DISCLOSURE REPORTS: Director Jon Dumitru reported on his recent meeting with NWRI Director Kevin Hardy; and stated the committee would be dark in December. Director Dave Shawver reported on his attendance at the OCCOG meeting and stated the committee would be dark in December. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1). The Board convened in closed session at 6:17 p.m. to hear one item. Item No. CS-1 was not heard. Confidential minutes of the Closed Sessions have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session meetings. Page 15 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 CS-1 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4) 2023-3373 DID NOT CONVENE IN CLOSED SESSION: Number of Potential Cases: 1 Potential initiation of litigation regarding Miller-Holder Easement. CS-2 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1) 2023-3374 CONVENED IN CLOSED SESSION: Number of Cases: 2 Fernando Herrera Workers’ Compensation Claim, Workers Compensation Appeals Board, Case Nos. ADJ12271396 and ADJ16380462 RECONVENED IN REGULAR SESSION. The Board reconvened in regular session at 6:21 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin stated there was no reportable action. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. Director Shawver wished everyone a very happy holiday season. ADJOURNMENT: At 6:23 p.m., Vice Chair Gallagher adjourned the meeting until the next Regular Meeting of the Board of Directors to be held on Wednesday, January 17, 2024 at 6:00 p.m Page 16 of 17 BOARD OF DIRECTORS Minutes December 14, 2023 Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 17 of 17 BOARD OF DIRECTORS Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2024-3390 Agenda Date:1/17/2024 Agenda Item No:6. FROM:Robert Thompson, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: COMMITTEE MEETING MINUTES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Receive and file the following: A.Minutes of the Steering Committee Meeting held November 15, 2023 BACKGROUND In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting will be provided to the Directors for subsequent approval at the following meeting. RELEVANT STANDARDS ·Resolution No. OC SAN 22-37 ADDITIONAL INFORMATION The minutes of the Committee meetings are approved at their respective Committees and brought forth to the Board of Directors for receive and file only. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Minutes of the Monthly Committee Meetings Orange County Sanitation District Printed on 1/10/2024Page 1 of 1 powered by Legistar™ Orange County Sanitation District Minutes for the STEERING COMMITTEE Wednesday, November 15, 2023 5:00 PM Conference Room A Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Board Chairman Chad Wanke on Wednesday, November 15, 2023 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Chad Wanke, Ryan Gallagher, Pat Burns, Marshall Goodman, John Withers, Jon Dumitru and Glenn Grandis ABSENT:None STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Jennifer Cabral; Tanya Chong; Daisy Covarrubias; Thys DeVries; Martin Dix; Raul Cuellar; Justin Fenton; Tina Knapp; Rebecca Long; Eros Yong; and Ruth Zintzun were present in Conference Room A. OTHERS PRESENT: Brad Hogin, General Counsel, was present in Conference Room A. Cori Takkinen and Eric O'Donnell, Townsend Public Affairs; and Eric Sapirstein, ENS Resources, were present telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Wanke stated that due to the upcoming holidays, the next Steering Committee meeting will be held on December 14. General Manager Rob Thompson did not provide a report. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2023-3307 Originator: Kelly Lore Page 1 of 4 STEERING COMMITTEE Minutes November 15, 2023 MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Steering Committee held October 25, 2023. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Marshall Goodman, Jon Dumitru and Glenn Grandis NOES:None ABSENT:John Withers ABSTENTIONS:None 2.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF OCTOBER 2023 2023-3289 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Legislative Affairs Update for the month of October 2023. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Marshall Goodman, Jon Dumitru and Glenn Grandis NOES:None ABSENT:John Withers ABSTENTIONS:None 3.PUBLIC AFFAIRS UPDATE FOR THE MONTH OF OCTOBER 2023 2023-3303 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Public Affairs Update for the month of October 2023. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Marshall Goodman, Jon Dumitru and Glenn Grandis NOES:None ABSENT:John Withers ABSTENTIONS:None NON-CONSENT: 4.SOLICITATION OF GENERAL LEGAL COUNSEL SERVICES 2023-3308 Originator: Lorenzo Tyner Page 2 of 4 STEERING COMMITTEE Minutes November 15, 2023 Assistant General Manager Lorenzo Tyner provided an introduction to the item, stating that a similar process was done earlier in the year for Human Resources legal services. He also stated that the Steering Committee directed staff to review legal services as a whole. The Ad Hoc Committee met on November 1 and provided the recommendations to the Steering Committee to proceed with a solicitation for legal services. Vice-Chair Ryan Gallagher stated that the General Legal Services Ad Hoc Committee consists of himself and Directors Pat Burns, Jon Dumitru, Christine Marick, and John Withers. He stated that the Committee reviewed the background of the current contract and, in light of the success of the previous solicitation for HR Legal Services, the Committee recommended moving forward with a solicitation for general legal services. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve conducting an open competitive solicitation for general legal counsel services; and B. Assign the General Legal Services Ad Hoc Committee as oversight for the solicitation process. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Marshall Goodman, Jon Dumitru and Glenn Grandis NOES:None ABSENT:John Withers ABSTENTIONS:None Director John Withers arrived at the meeting at 5:04 p.m. 5. 2024 LEGISLATIVE AND REGULATORY PLAN 2023-3290 Originator: Rob Thompson Administration Manager Jennifer Cabral and Senior Public Affairs Specialist Rebecca Long provided a PowerPoint presentation that included guiding priorities, introduction of the Legislative Regulatory team, description of the how the plan is developed, and a brief review of the highlights. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt the Orange County Sanitation District 2024 Legislative and Regulatory Plan. AYES: NOES: ABSENT: ABSTENTIONS: Chad Wanke, Ryan Gallagher, Pat Burns, Marshall Goodman, John Withers, Jon Dumitru and Glenn Grandis None None None Page 3 of 4 STEERING COMMITTEE Minutes November 15, 2023 INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Wanke declared the meeting adjourned at 5:13 p.m. to the next Regular Steering Committee meeting to be held on Thursday, December 14, 2023 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 4 of 4 BOARD OF DIRECTORS Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2024-3420 Agenda Date:1/17/2024 Agenda Item No:7. FROM:Robert Thompson, General Manager Originator: Wally Ritchie, Director of Finance SUBJECT: REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF DECEMBER 2023 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Receive and file the following: Report of the Investment Transactions for the month of December 2023. BACKGROUND The CA Government Code requires that a monthly report of investment transactions be provided to the legislative body.Attached is the monthly report of investment transactions for the month ended December 31, 2023. RELEVANT STANDARDS ·CA Government Code Section 53607 PRIOR COMMITTEE/BOARD ACTIONS N/A FINANCIAL CONSIDERATIONS N/A ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Report of the Investment Transactions - December 2023 Orange County Sanitation District Printed on 1/10/2024Page 1 of 1 powered by Legistar™ Transaction Type Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain/Loss Acquisitions PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/1/2023 31846V567 (79,250.00) 1.00 79,250.00 79,250.00 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/4/2023 31846V567 (11,744.75) 1.00 11,744.75 11,744.75 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/4/2023 31846V567 (30,928.18) 1.00 30,928.18 30,928.18 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/11/2023 31846V567 (44,965.28) 1.00 44,965.28 44,965.28 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/11/2023 31846V567 (23,000.00) 1.00 23,000.00 23,000.00 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/12/2023 31846V567 (157,500.00) 1.00 157,500.00 157,500.00 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/13/2023 31846V567 (49,900.00) 1.00 49,900.00 49,900.00 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/14/2023 31846V567 (57,500.00) 1.00 57,500.00 57,500.00 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/15/2023 31846V567 (1,803,098.04) 1.00 1,803,098.04 1,803,098.04 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/15/2023 31846V567 (11,343.88) 1.00 11,343.88 11,343.88 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/18/2023 31846V567 (268,490.79) 1.00 268,490.79 268,490.79 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/18/2023 31846V567 (1,054,320.07) 1.00 1,054,320.07 1,054,320.07 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/19/2023 31846V567 (1,626,409.64) 1.00 1,626,409.64 1,626,409.64 - PURCHASED PAR VALUE OF INTER AMER DEV BK 3.125% 9/18/28 /NOMURA SECURITIES INTERNATIONA/XOFF 1,400,000 PAR VALUE AT 95.947 % 12/19/2023 4581X0DC9 (1,343,258.00) 0.96 1,400,000.00 1,343,258.00 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/20/2023 31846V567 (360,637.13) 1.00 360,637.13 360,637.13 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/20/2023 31846V567 (211,406.53) 1.00 211,406.53 211,406.53 - PURCHASED PAR VALUE OF INTER AMER DEV BK 3.125% 9/18/28 /J.P. MORGAN SECURITIES LLC/XOFF 1,400,000 PAR VALUE AT 95.844 % 12/20/2023 4581X0DC9 (1,341,816.00) 0.96 1,400,000.00 1,341,816.00 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/21/2023 31846V567 (43,000,000.00) 1.00 43,000,000.00 43,000,000.00 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/21/2023 31846V567 (30,175,820.15) 1.00 30,175,820.15 30,175,820.15 - PURCHASED PAR VALUE OF U S TREASURY NT 4.625% 9/30/28 /J.P. MORGAN SECURITIES LLC/XOFF 12,000,000 PAR VALUE AT 103.09375 % 12/22/2023 91282CJA0 (12,371,250.00) 1.03 12,000,000.00 12,371,250.00 - PURCHASED PAR VALUE OF U S TREASURY BILL 6/20/24 /WELLS FARGO SECURITIES, LLC/XOFF 10,000,000 PAR VALUE AT 97.4472464 % 12/22/2023 912796ZW2 (9,744,724.64) 0.97 10,000,000.00 9,744,724.64 - PURCHASED PAR VALUE OF U S TREASURY BILL 6/20/24 /GOLDMAN SACHS & CO. LLC/XOFF 10,000,000 PAR VALUE AT 97.4481514 % 12/22/2023 912796ZW2 (9,744,815.14) 0.97 10,000,000.00 9,744,815.14 - PURCHASED PAR VALUE OF U S TREASURY BILL 2/29/24 /MORGAN STANLEY & CO. LLC/XOFF 7,500,000 PAR VALUE AT 99.0018 % 12/22/2023 912797GP6 (7,425,135.00) 0.99 7,500,000.00 7,425,135.00 - PURCHASED PAR VALUE OF U S TREASURY BILL 3/21/24 /BMO CAPITAL MARKETS CORP/BONDS/XOFF 10,000,000 PAR VALUE AT 98.6963 % 12/22/2023 912797LL9 (9,869,630.00) 0.99 10,000,000.00 9,869,630.00 - PURCHASED PAR VALUE OF U S TREASURY BILL 3/21/24 /BMO CAPITAL MARKETS CORP/BONDS/XOFF 10,000,000 PAR VALUE AT 98.69575 % 12/22/2023 912797LL9 (9,869,575.00) 0.99 10,000,000.00 9,869,575.00 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/26/2023 31846V567 (126,955.39) 1.00 126,955.39 126,955.39 - U.S. Bank Transaction History - December 2023 1 of 9 Transaction Type Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain/Loss U.S. Bank Transaction History - December 2023 PURCHASED PAR VALUE OF INTER AMER DEV BK 3.125% 9/18/28 /CITIGROUP GLOBAL MARKETS INC./MTXX 1,400,000 PAR VALUE AT 96.219 % 12/26/2023 4581X0DC9 (1,347,066.00) 0.96 1,400,000.00 1,347,066.00 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/27/2023 31846V567 (12,204.00) 1.00 12,204.00 12,204.00 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/28/2023 31846V567 (59,994.57) 1.00 59,994.57 59,994.57 - PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12/28/2023 31846V567 (132,253.33) 1.00 132,253.33 132,253.33 - PURCHASED PAR VALUE OF U S TREASURY BILL 3/28/24 /BMO CAPITAL MARKETS CORP/BONDS/XOFF 10,000,000 PAR VALUE AT 98.6774667 % 12/28/2023 912797GY7 (9,867,746.67) 0.99 10,000,000.00 9,867,746.67 - PURCHASED PAR VALUE OF U S TREASURY NT 4.375% 11/30/28 /MORGAN STANLEY & CO. LLC/XOFF 10,500,000 PAR VALUE AT 102.4375 % 12/29/2023 91282CJN2 (10,755,937.50) 1.02 10,500,000.00 10,755,937.50 - PURCHASED PAR VALUE OF U S TREASURY BILL 2/08/24 /J.P. MORGAN SECURITIES LLC/XOFF 7,500,000 PAR VALUE AT 99.4018556 % 12/29/2023 912797GM3 (7,455,139.17) 0.99 7,500,000.00 7,455,139.17 - PURCHASED PAR VALUE OF U S TREASURY NT 4.375% 11/30/28 /TD SECURITIES (USA)/XOFF 2,500,000 PAR VALUE AT 102.1953124 % 12/29/2023 91282CJN2 (2,554,882.81) 1.02 2,500,000.00 2,554,882.81 - Total Acquisitions (172,988,697.66) 173,497,721.73 172,988,697.66 - Dispositions PAID DOWN PAR VALUE OF HONDA AUTO REC OWN 1.880% 5/15/26 12/15/2023 43815BAC4 94,698.69 - (94,698.69) (94,684.45) 14.24 PAID DOWN PAR VALUE OF HYUNDAI AUTO REC 0.380% 9/15/25 12/15/2023 44933LAC7 96,833.48 - (96,833.48) (96,823.29) 10.19 PAID DOWN PAR VALUE OF HYUNDAI AUTO REC 2.220% 10/15/26 12/15/2023 448977AD0 124,301.35 - (124,301.35) (124,296.56) 4.79 PAID DOWN PAR VALUE OF HYUNDAI AUTO LEASE 1.160% 1/15/25 12/15/2023 44891WAC3 312,322.24 - (312,322.24) (312,315.34) 6.90 PAID DOWN PAR VALUE OF F H L M C #786064 4.262% 1/01/28 P & I DUE 12/15/23 12/15/2023 31348SWZ3 11.56 - (11.56) (11.28) 0.28 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 4.513% 8/15/32 12/15/2023 3133TCE95 38.65 - (38.65) (38.69) (0.04) PAID DOWN PAR VALUE OF HYUNDAI AUTO REC TR 0.740% 5/15/26 12/15/2023 44935FAD6 84,611.82 - (84,611.82) (84,592.93) 18.89 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.320% 9/15/26 12/15/2023 47787JAC2 147,296.28 - (147,296.28) (147,263.70) 32.58 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 0.360% 9/15/25 12/15/2023 47788UAC6 91,583.10 - (91,583.10) (91,565.50) 17.60 PAID DOWN PAR VALUE OF JOHN DEERE OWN 0.520% 3/16/26 12/15/2023 47789QAC4 100,577.98 - (100,577.98) (100,569.01) 8.97 PAID DOWN PAR VALUE OF MERCEDES BENZ AUTO 0.400% 11/15/24 12/15/2023 58769KAD6 348,288.29 - (348,288.29) (348,262.00) 26.29 PAID DOWN PAR VALUE OF HTUNDAI AUTO REC TR 0.380% 1/15/26 12/15/2023 44934KAC8 295,478.43 - (295,478.43) (295,413.22) 65.21 SOLD PAR VALUE OF F H L B 2.875% 6/14/24 /PERSHING LLC/MTXX 1,000,000 PAR VALUE AT 98.826 % 12/18/2023 3130A1XJ2 988,260.00 0.99 (1,000,000.00) (1,043,230.00) (54,970.00) PAID DOWN PAR VALUE OF HONDA AUTO 0.370% 10/18/24 12/18/2023 43813KAC6 101,862.03 - (101,862.03) (101,847.06) 14.97 PAID DOWN PAR VALUE OF GM FIN CONS AUTO 1.260% 11/16/26 12/18/2023 380146AC4 81,188.98 - (81,188.98) (81,181.92) 7.06 PAID DOWN PAR VALUE OF GM FIN CONS AUTO 0.680% 9/16/26 12/18/2023 362554AC1 77,151.71 - (77,151.71) (77,149.74) 1.97 SOLD PAR VALUE OF F H L B 2.875% 6/14/24 /PNC BANK NA/PNC CAP MARKETS/MTXX 3,000,000 PAR VALUE AT 98.823 % 12/19/2023 3130A1XJ2 2,964,690.00 0.99 (3,000,000.00) (3,129,690.00) (165,000.00) 2 of 9 Transaction Type Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain/Loss U.S. Bank Transaction History - December 2023 PAID DOWN PAR VALUE OF GM FIN AUTO LSNG 3.420% 6/20/25 12/20/2023 36266FAC3 377,587.99 - (377,587.99) (377,548.61) 39.38 PAID DOWN PAR VALUE OF GM FIN AUTO LSNG TR 1.900% 3/20/25 12/20/2023 36265MAC9 581,723.62 - (581,723.62) (581,718.62) 5.00 PAID DOWN PAR VALUE OF G N M A I I #080965 3.625% 7/20/34 P & I DUE 12/20/23 12/20/2023 36225DCB8 124.41 - (124.41) (124.33) 0.08 PAID DOWN PAR VALUE OF G N M A I I #080395 3.875% 4/20/30 P & I DUE 12/20/23 12/20/2023 36225CNM4 26.49 - (26.49) (26.25) 0.24 PAID DOWN PAR VALUE OF G N M A I I #080408 3.875% 5/20/30 P & I DUE 12/20/23 12/20/2023 36225CN28 230.57 - (230.57) (228.23) 2.34 PAID DOWN PAR VALUE OF G N M A I I #080088 4.000% 6/20/27 P & I DUE 12/20/23 12/20/2023 36225CC20 87.12 - (87.12) (89.03) (1.91) PAID DOWN PAR VALUE OF G N M A I I #080023 2.750% 12/20/26 P & I DUE 12/20/23 12/20/2023 36225CAZ9 475.61 - (475.61) (483.47) (7.86) PAID DOWN PAR VALUE OF TOYOTA LEASE OWNER 1.960% 2/20/25 12/20/2023 89238LAC4 725,116.95 - (725,116.95) (725,002.82) 114.13 PAID DOWN PAR VALUE OF TOYOTA LEASE OWNER 0.420% 10/21/24 CMO FINAL PAYDOWN 12/20/2023 89239CAC3 210,317.90 - (210,317.90) (210,315.06) 2.84 PAID DOWN PAR VALUE OF HONDA AUTO 0.270% 4/21/25 12/21/2023 43813GAC5 56,914.12 - (56,914.12) (56,913.08) 1.04 PAID DOWN PAR VALUE OF HONDA AUTO REC 0.880% 1/21/26 12/21/2023 43815GAC3 117,577.20 0.74 (117,577.20) (117,552.42) 24.78 SOLD UNITS OF FIRST AM GOVT OB FD CL Z 12/22/2023 31846V567 27,039,489.64 1.00 (27,039,489.64) (27,039,489.64) - SOLD UNITS OF FIRST AM GOVT OB FD CL Z 12/22/2023 31846V567 19,614,390.14 1.00 (19,614,390.14) (19,614,390.14) - SOLD UNITS OF FIRST AM GOVT OB FD CL Z 12/22/2023 31846V567 12,497,110.66 1.00 (12,497,110.66) (12,497,110.66) - PAID DOWN PAR VALUE OF F N M A #748678 5.000% 10/01/33 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31403GXF4 3.14 - (3.14) (3.38) (0.24) PAID DOWN PAR VALUE OF F N M A #745580 5.000% 6/01/36 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31403DJZ3 513.13 - (513.13) (551.61) (38.48) PAID DOWN PAR VALUE OF F H L M C MLTCL MT 6.49999% 9/25/43 12/26/2023 31394JY35 2,170.09 - (2,170.09) (2,457.63) (287.54) PAID DOWN PAR VALUE OF F N M A #815971 5.000% 3/01/35 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31406PQY8 2,305.67 - (2,305.67) (2,478.60) (172.93) PAID DOWN PAR VALUE OF F N M A GTD REMIC 2.472% 2/25/41 12/26/2023 31397QRE0 448.39 - (448.39) (448.25) 0.14 PAID DOWN PAR VALUE OF F N M A #826080 5.000% 7/01/35 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31407BXH7 59.89 - (59.89) (64.38) (4.49) PAID DOWN PAR VALUE OF F N M A #888336 5.000% 7/01/36 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31410F4V4 1,277.78 - (1,277.78) (1,373.61) (95.83) PAID DOWN PAR VALUE OF F N M A #MA0022 4.500% 4/01/29 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31417YAY3 101.51 - (101.51) (107.36) (5.85) 3 of 9 Transaction Type Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain/Loss U.S. Bank Transaction History - December 2023 PAID DOWN PAR VALUE OF F N M A #823358 4.564% 2/01/35 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31406XWT5 180.88 - (180.88) (179.47) 1.41 PAID DOWN PAR VALUE OF F N M A #AL0869 4.500% 6/01/29 NOVEMBER FNMA DUE 12/25/23 12/26/2023 3138EG6F6 66.89 - (66.89) (70.74) (3.85) PAID DOWN PAR VALUE OF AMRESCO 3.94896% 6/25/29 12/26/2023 03215PFN4 1,900.50 - (1,900.50) (1,427.16) 473.34 PAID DOWN PAR VALUE OF BMW VEHICLE LEASE 1.100% 3/25/25 12/26/2023 05601XAC3 227,055.96 - (227,055.96) (227,022.02) 33.94 PAID DOWN PAR VALUE OF BMW VEHICLE LEASE 0.330% 12/26/24 CMO FINAL PAYDOWN 12/26/2023 09690AAC7 40,342.67 - (40,342.67) (40,338.51) 4.16 PAID DOWN PAR VALUE OF F N M A #257179 4.500% 4/01/28 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31371NUC7 99.36 - (99.36) (105.08) (5.72) PAID DOWN PAR VALUE OF F N M A #357969 5.000% 9/01/35 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31376KT22 222.07 - (222.07) (238.73) (16.66) PAID DOWN PAR VALUE OF F H L B GTD REMIC 3.171% 10/25/24 12/26/2023 3137BFE98 11,522.45 - (11,522.45) (12,394.74) (872.29) SOLD UNITS OF FIRST AM GOVT OB FD CL Z 12/26/2023 31846V567 1,112,288.96 1.00 (1,112,288.96) (1,112,288.96) - MATURED PAR VALUE OF U S TREASURY BILL 12/28/23 10,000,000 PAR VALUE AT 100 % 12/28/2023 912796ZN2 9,735,973.61 1.00 (10,000,000.00) (9,735,973.61) - PAID DOWN PAR VALUE OF BMW VEH OWNER TR 3.210% 8/25/26 12/28/2023 05602RAD3 59,994.57 0.36 (59,994.57) (59,991.45) 3.12 SOLD UNITS OF FIRST AM GOVT OB FD CL Z 12/29/2023 31846V567 10,018,688.31 1.00 (10,018,688.31) (10,018,688.31) - SOLD UNITS OF FIRST AM GOVT OB FD CL Z 12/29/2023 31846V567 10,792,336.07 1.00 (10,792,336.07) (10,792,336.07) - Total Dispositions 99,137,918.91 (99,448,995.30) (99,358,466.72) (220,547.81) Other INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE 11/30/2023 INTEREST FROM 11/1/23 TO 11/30/23 12/1/2023 31846V567 30,928.18 - - - - INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE 11/30/2023 INTEREST FROM 11/1/23 TO 11/30/23 12/1/2023 31846V567 11,744.75 - - - - INTEREST EARNED ON AMAZON COM INC 4.550% 12/01/27 $1 PV ON 2000000.0000 SHARES DUE 12/1/2023 12/1/2023 023135CP9 45,500.00 - - - - INTEREST EARNED ON HONEYWELL 1.350% 6/01/25 $1 PV ON 5000000.0000 SHARES DUE 12/1/2023 12/1/2023 438516CB0 33,750.00 - - - - INTEREST EARNED ON ROYAL BANK OF MTN 1.150% 6/10/25 $1 PV ON 4000000.0000 SHARES DUE 12/10/2023 12/11/2023 78015K7H1 23,000.00 - - - - INTEREST EARNED ON F H L B DEB 4.375% 6/09/28 $1 PV ON 2500000.0000 SHARES DUE 12/9/2023 12/11/2023 3130AWMN7 44,965.28 - - - - INTEREST EARNED ON F H L B DEB 4.500% 12/12/25 $1 PV ON 7000000.0000 SHARES DUE 12/12/2023 12/12/2023 3130ATUC9 157,500.00 - - - - 4 of 9 Transaction Type Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain/Loss U.S. Bank Transaction History - December 2023 BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -1248.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 12/13/2023 912828WU0 - - - - - INTEREST EARNED ON BANK NEW YORK MTN 3.992% 6/13/28 $1 PV ON 2500000.0000 SHARES DUE 12/13/2023 12/13/2023 06406RBG1 49,900.00 - - - - STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -1248.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 12/13/2023 912828WU0 - - - - - FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -1248.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 12/13/2023 912828WU0 - - - (1,248.00) - PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -1248.0000 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 12/13/2023 912828WU0 - - (1,248.00) - - INTEREST EARNED ON F H L B 2.875% 6/14/24 $1 PV ON 4000000.0000 SHARES DUE 12/14/2023 12/14/2023 3130A1XJ2 57,500.00 - - - - INTEREST EARNED ON HYUNDAI AUTO REC 0.380% 9/15/25 $1 PV ON 222.9800 SHARES DUE 12/15/2023 $0.00032/PV ON 704,158.03 PV DUE 12/15/2023 44933LAC7 222.98 - - - - INTEREST EARNED ON HYUNDAI AUTO REC 2.220% 10/15/26 $1 PV ON 7955.0000 SHARES DUE 12/15/2023 $0.00185/PV ON 4,300,000.00 PV DUE 12/15/2023 448977AD0 7,955.00 - - - - INTEREST EARNED ON HYUNDAI AUTO LEASE 1.160% 1/15/25 $1 PV ON 1469.9800 SHARES DUE 12/15/2023 $0.00097/PV ON 1,520,672.58 PV DUE 12/15/2023 44891WAC3 1,469.98 - - - - INTEREST EARNED ON HYUNDAI AUTO REC TR 0.740% 5/15/26 $1 PV ON 733.4800 SHARES DUE 12/15/2023 $0.00062/PV ON 1,189,434.35 PV DUE 12/15/2023 44935FAD6 733.48 - - - - INTEREST EARNED ON HONDA AUTO REC OWN 1.880% 5/15/26 $1 PV ON 6157.0000 SHARES DUE 12/15/2023 $0.00157/PV ON 3,930,000.00 PV DUE 12/15/2023 43815BAC4 6,157.00 - - - - INTEREST EARNED ON F H L M C #786064 4.262% 1/01/28 $1 PV ON 2.2500 SHARES DUE 12/15/2023 P & I DUE 12/15/23 12/15/2023 31348SWZ3 2.25 - - - - INTEREST EARNED ON F H L M C MLTCL MTG 4.513% 8/15/32 $1 PV ON 8.8200 SHARES DUE 12/15/2023 $0.00376/PV ON 2,345.00 PV DUE 12/15/23 12/15/2023 3133TCE95 8.82 - - - - INTEREST EARNED ON HTUNDAI AUTO REC TR 0.380% 1/15/26 $1 PV ON 977.7500 SHARES DUE 12/15/2023 $0.00032/PV ON 3,087,640.56 PV DUE 12/15/2023 44934KAC8 977.75 - - - - INTEREST EARNED ON AMERICAN EXPRESS 3.750% 8/16/27 $1 PV ON 6250.0000 SHARES DUE 12/15/2023 $0.00313/PV ON 2,000,000.00 PV DUE 12/15/2023 02582JJV3 6,250.00 - - - - INTEREST EARNED ON JOHN DEERE OWNER 2.320% 9/15/26 $1 PV ON 5202.3500 SHARES DUE 12/15/2023 $0.00193/PV ON 2,690,871.61 PV DUE 12/15/2023 47787JAC2 5,202.35 - - - - INTEREST EARNED ON JOHN DEERE OWNER 0.360% 9/15/25 $1 PV ON 224.0500 SHARES DUE 12/15/2023 $0.00030/PV ON 746,836.76 PV DUE 12/15/2023 47788UAC6 224.05 - - - - 5 of 9 Transaction Type Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain/Loss U.S. Bank Transaction History - December 2023 INTEREST EARNED ON JOHN DEERE OWN 0.520% 3/16/26 $1 PV ON 788.1600 SHARES DUE 12/15/2023 $0.00043/PV ON 1,818,820.10 PV DUE 12/15/2023 47789QAC4 788.16 - - - - INTEREST EARNED ON JOHN DEERE OWNR TR 3.740% 2/16/27 $1 PV ON 9786.3300 SHARES DUE 12/15/2023 $0.00312/PV ON 3,140,000.00 PV DUE 12/15/2023 47800AAC4 9,786.33 - - - - INTEREST EARNED ON JOHN DEERE OWNER 5.090% 6/15/27 $1 PV ON 17136.3300 SHARES DUE 12/15/2023 $0.00424/PV ON 4,040,000.00 PV DUE 12/15/2023 47800BAC2 17,136.33 - - - - INTEREST EARNED ON MERCEDES BENZ AUTO 5.210% 8/16/27 $1 PV ON 31238.2900 SHARES DUE 12/15/2023 $0.00434/PV ON 7,195,000.00 PV DUE 12/15/2023 58768PAC8 31,238.29 - - - - INTEREST EARNED ON MERCEDES BENZ AUTO 0.400% 11/15/24 $1 PV ON 215.7100 SHARES DUE 12/15/2023 $0.00033/PV ON 647,118.17 PV DUE 12/15/2023 58769KAD6 215.71 - - - - INTEREST EARNED ON TOYOTA AUTO REC TR 5.540% 8/15/28 $1 PV ON 11330.0700 SHARES DUE 12/15/2023 $0.00477/PV ON 2,375,000.00 PV DUE 12/15/2023 89239FAD4 11,330.07 - - - - INTEREST EARNED ON AMERICAN EXPRESS 3.390% 5/17/27 $1 PV ON 18701.5000 SHARES DUE 12/15/2023 $0.00283/PV ON 6,620,000.00 PV DUE 12/15/2023 02582JJT8 18,701.50 - - - - RECEIVED ACCRUED INTEREST ON SALE OF F H L B 2.875% 6/14/24 12/18/2023 3130A1XJ2 319.44 - - - - INTEREST EARNED ON TOYOTA MTR CR MTN 1.125% 6/18/26 $1 PV ON 7285000.0000 SHARES DUE 12/18/2023 12/18/2023 89236TJK2 40,978.13 - - - - INTEREST EARNED ON HONDA AUTO 0.370% 10/18/24 $1 PV ON 51.5900 SHARES DUE 12/18/2023 $0.00031/PV ON 167,325.60 PV DUE 12/18/2023 43813KAC6 51.59 - - - - INTEREST EARNED ON GM FIN CONS AUTO 1.260% 11/16/26 $1 PV ON 1477.5300 SHARES DUE 12/16/2023 $0.00105/PV ON 1,407,173.88 PV DUE 12/18/2023 380146AC4 1,477.53 - - - - INTEREST EARNED ON GM FIN CONS AUT 3.100% 2/16/27 $1 PV ON 6019.1700 SHARES DUE 12/16/2023 $0.00258/PV ON 2,330,000.00 PV DUE 12/18/2023 362585AC5 6,019.17 - - - - INTEREST EARNED ON GM FIN CONS AUTO 0.680% 9/16/26 $1 PV ON 739.7800 SHARES DUE 12/16/2023 $0.00057/PV ON 1,305,493.47 PV DUE 12/18/2023 362554AC1 739.78 - - - - INTEREST EARNED ON F N M A 0.500% 6/17/25 $1 PV ON 9905000.0000 SHARES DUE 12/17/2023 12/18/2023 3135G04Z3 24,762.50 - - - - RECEIVED ACCRUED INTEREST ON SALE OF F H L B 2.875% 6/14/24 12/18/2023 3130A1XJ2 1,197.92 - - - - INTEREST EARNED ON BANK AMER CORP MTN 1.319% 6/19/26 $1 PV ON 2250000.0000 SHARES DUE 12/19/2023 12/19/2023 06051GJD2 14,838.75 - - - - PAID ACCRUED INTEREST ON PURCHASE OF INTER AMER DEV BK 3.125% 9/18/28 12/19/2023 4581X0DC9 (11,059.03) - - - - PAID ACCRUED INTEREST ON PURCHASE OF INTER AMER DEV BK 3.125% 9/18/28 12/19/2023 4581X0DC9 (11,180.56) - - - - 6 of 9 Transaction Type Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain/Loss U.S. Bank Transaction History - December 2023 INTEREST EARNED ON GM FIN AUTO LSNG 3.420% 6/20/25 $1 PV ON 8492.4300 SHARES DUE 12/20/2023 $0.00285/PV ON 2,979,797.93 PV DUE 12/20/2023 36266FAC3 8,492.43 - - - - INTEREST EARNED ON GM FIN AUTO LSNG TR 1.900% 3/20/25 $1 PV ON 4863.2400 SHARES DUE 12/20/2023 $0.00158/PV ON 3,071,512.16 PV DUE 12/20/2023 36265MAC9 4,863.24 - - - - INTEREST EARNED ON G N M A I I #080965 3.625% 7/20/34 $1 PV ON 51.6800 SHARES DUE 12/20/2023 P & I DUE 12/20/23 12/20/2023 36225DCB8 51.68 - - - - INTEREST EARNED ON G N M A I I #080395 3.875% 4/20/30 $1 PV ON 7.3800 SHARES DUE 12/20/2023 P & I DUE 12/20/23 12/20/2023 36225CNM4 7.38 - - - - INTEREST EARNED ON G N M A I I #080408 3.875% 5/20/30 $1 PV ON 62.3900 SHARES DUE 12/20/2023 P & I DUE 12/20/23 12/20/2023 36225CN28 62.39 - - - - INTEREST EARNED ON G N M A I I #080088 4.000% 6/20/27 $1 PV ON 12.8300 SHARES DUE 12/20/2023 P & I DUE 12/20/23 12/20/2023 36225CC20 12.83 - - - - INTEREST EARNED ON G N M A I I #080023 2.750% 12/20/26 $1 PV ON 10.1500 SHARES DUE 12/20/2023 P & I DUE 12/20/23 12/20/2023 36225CAZ9 10.15 - - - - INTEREST EARNED ON TOYOTA LEASE OWNER 0.420% 10/21/24 $1 PV ON 73.6100 SHARES DUE 12/20/2023 $0.00035/PV ON 210,317.90 PV DUE 12/20/2023 89239CAC3 73.61 - - - - INTEREST EARNED ON VERIZON MASTER TR 3.720% 7/20/27 $1 PV ON 8525.0000 SHARES DUE 12/20/2023 $0.00310/PV ON 2,750,000.00 PV DUE 12/20/2023 92348KAV5 8,525.00 - - - - INTEREST EARNED ON TOYOTA LEASE OWNER 1.960% 2/20/25 $1 PV ON 7250.8500 SHARES DUE 12/20/2023 $0.00163/PV ON 4,439,296.37 PV DUE 12/20/2023 89238LAC4 7,250.85 - - - - CASH RECEIPT INCOMING WIRES WIRE REC'D 12/21/2023 12/21/2023 43,000,000.00 - - - - CASH RECEIPT INCOMING WIRES WIRE REC'D 12/21/2023 12/21/2023 30,000,000.00 - - - - INTEREST EARNED ON HONDA AUTO 0.270% 4/21/25 $1 PV ON 72.8600 SHARES DUE 12/21/2023 $0.00022/PV ON 323,842.19 PV DUE 12/21/23 12/21/2023 43813GAC5 72.86 - - - - INTEREST EARNED ON HONDA AUTO REC 0.880% 1/21/26 $1 PV ON 1255.9700 SHARES DUE 12/21/2023 $0.00073/PV ON 1,712,681.87 PV DUE 12/21/2023 43815GAC3 1,255.97 - - - - PAID ACCRUED INTEREST ON PURCHASE OF U S TREASURY NT 4.625% 9/30/28 12/22/2023 91282CJA0 (125,860.66) - - - - PAID ACCRUED INTEREST ON PURCHASE OF INTER AMER DEV BK 3.125% 9/18/28 12/19/2023 4581X0DC9 (11,909.72) - - - - INTEREST EARNED ON F N M A #MA0022 4.500% 4/01/29 $1 PV ON 17.9200 SHARES DUE 12/25/2023 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31417YAY3 17.92 - - - - INTEREST EARNED ON F N M A #748678 5.000% 10/01/33 $1 PV ON 1.9400 SHARES DUE 12/25/2023 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31403GXF4 1.94 - - - - 7 of 9 Transaction Type Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain/Loss U.S. Bank Transaction History - December 2023 INTEREST EARNED ON F N M A #745580 5.000% 6/01/36 $1 PV ON 156.4400 SHARES DUE 12/25/2023 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31403DJZ3 156.44 - - - - INTEREST EARNED ON F N M A GTD REMIC 2.472% 2/25/41 $1 PV ON 347.8600 SHARES DUE 12/25/2023 $0.00510/PV ON 68,179.24 PV DUE 12/26/2023 31397QRE0 347.86 - - - - INTEREST EARNED ON F H L M C MLTCL MT 6.49999% 9/25/43 $1 PV ON 1921.2300 SHARES DUE 12/25/2023 $0.00542/PV ON 354,688.46 PV DUE 12/26/2023 31394JY35 1,921.23 - - - - INTEREST EARNED ON F N M A #815971 5.000% 3/01/35 $1 PV ON 220.9700 SHARES DUE 12/25/2023 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31406PQY8 220.97 - - - - INTEREST EARNED ON F N M A #826080 5.000% 7/01/35 $1 PV ON 30.0700 SHARES DUE 12/25/2023 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31407BXH7 30.07 - - - - INTEREST EARNED ON F N M A #823358 4.564% 2/01/35 $1 PV ON 53.6300 SHARES DUE 12/25/2023 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31406XWT5 53.63 - - - - INTEREST EARNED ON F N M A #AL0869 4.500% 6/01/29 $1 PV ON 10.7400 SHARES DUE 12/25/2023 NOVEMBER FNMA DUE 12/25/23 12/26/2023 3138EG6F6 10.74 - - - - INTEREST EARNED ON F N M A #888336 5.000% 7/01/36 $1 PV ON 261.3000 SHARES DUE 12/25/2023 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31410F4V4 261.30 - - - - INTEREST EARNED ON BMW VEHICLE LEASE 5.160% 11/25/25 $1 PV ON 3289.5000 SHARES DUE 12/25/2023 $0.00430/PV ON 765,000.00 PV DUE 12/26/2023 05593AAC3 3,289.50 - - - - INTEREST EARNED ON F H L M C MLTCL MT 3.350% 1/25/28 $1 PV ON 15186.6700 SHARES DUE 12/25/2023 $0.00279/PV ON 5,440,000.00 PV DUE 12/26/2023 3137FETN0 15,186.67 - - - - INTEREST EARNED ON AMRESCO 3.94896% 6/25/29 $1 PV ON 340.2500 SHARES DUE 12/25/2023 $0.00329/PV ON 103,394.09 PV DUE 12/25/23 12/26/2023 03215PFN4 340.25 - - - - INTEREST EARNED ON BMW VEH OWNER TR 5.470% 2/25/28 $1 PV ON 1415000.0000 SHARES DUE 12/25/2023 12/26/2023 05592XAD2 6,450.04 - - - - INTEREST EARNED ON F H L M C MLTCL MT 3.850% 5/25/28 $1 PV ON 23260.4100 SHARES DUE 12/25/2023 $0.00321/PV ON 7,250,000.00 PV DUE 12/26/2023 3137FG6X8 23,260.41 - - - - INTEREST EARNED ON BMW VEH OWNER TR 3.210% 8/25/26 $1 PV ON 6767.7500 SHARES DUE 12/25/2023 $0.00268/PV ON 2,530,000.00 PV DUE 12/26/2023 05602RAD3 6,767.75 - - - - INTEREST EARNED ON BMW VEHICLE LEASE 1.100% 3/25/25 $1 PV ON 780.1400 SHARES DUE 12/25/2023 $0.00092/PV ON 851,063.42 PV DUE 12/26/2023 05601XAC3 780.14 - - - - INTEREST EARNED ON F N M A #257179 4.500% 4/01/28 $1 PV ON 14.9100 SHARES DUE 12/25/2023 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31371NUC7 14.91 - - - - INTEREST EARNED ON F N M A #357969 5.000% 9/01/35 $1 PV ON 147.0700 SHARES DUE 12/25/2023 NOVEMBER FNMA DUE 12/25/23 12/26/2023 31376KT22 147.07 - - - - 8 of 9 Transaction Type Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain/Loss U.S. Bank Transaction History - December 2023 INTEREST EARNED ON F H L B GTD REMIC 3.171% 10/25/24 $1 PV ON 13101.8300 SHARES DUE 12/25/2023 $0.00264/PV ON 4,958,117.90 PV DUE 12/26/2023 3137BFE98 13,101.83 - - - - INTEREST EARNED ON F H L M C MLTCL MTG 3.120% 9/25/26 $1 PV ON 13000.0000 SHARES DUE 12/25/2023 $0.00260/PV ON 5,000,000.00 PV DUE 12/26/2023 3137BSRE5 13,000.00 - - - - INTEREST EARNED ON BMW VEHICLE LEASE 0.330% 12/26/24 $1 PV ON 11.1000 SHARES DUE 12/25/2023 $0.00028/PV ON 40,342.67 PV DUE 12/26/2023 09690AAC7 11.10 - - - - STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -2600.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 12/27/2023 912828WU0 - - - - - BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -2600.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 12/27/2023 912828WU0 - - - - - INTEREST EARNED ON AMERICAN HONDA MTN 2.400% 6/27/24 $1 PV ON 1017000.0000 SHARES DUE 12/27/2023 12/27/2023 02665WCZ2 12,204.00 - - - - FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -2600.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 12/27/2023 912828WU0 - - - (2,600.00) - PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -2600.0000 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 12/27/2023 912828WU0 - - (2,600.00) - - INTEREST EARNED ON U S TREASURY BILL 12/28/23 $1 PV ON 10000000.0000 SHARES DUE 12/28/2023 10,000,000 PAR VALUE AT 100 % 12/28/2023 912796ZN2 264,026.39 - - - - PAID ACCRUED INTEREST ON PURCHASE OF U S TREASURY NT 4.375% 11/30/28 12/29/2023 91282CJN2 (8,666.33) - - - - PAID ACCRUED INTEREST ON PURCHASE OF U S TREASURY NT 4.375% 11/30/28 12/29/2023 91282CJN2 (36,398.57) - - - - Total Other 73,850,778.75 (3,848.00) (3,848.00) - 9 of 9 STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2024-3440 Agenda Date:1/17/2024 Agenda Item No:8. FROM:Robert Thompson, General Manager SUBJECT: PUBLIC AFFAIRS UPDATE FOR THE MONTH OF DECEMBER 2023 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Receive and file the Public Affairs Update for the month of December 2023. BACKGROUND Included in this report are recent activities of interest managed by the Public Affairs Office for the month of December 2023. RELEVANT STANDARDS ·Maintain influential legislative advocacy and a public outreach program ·Maintain collaborative and cooperative relationships with regulators,stakeholders,and neighboring communities ·Listen to and seriously consider community input on environmental concerns PROBLEM The Orange County Sanitation District (OC San)is well-recognized within the water/wastewater industry;however,within our service area,as we do not have direct communications through a billing method,there may be limited knowledge by our customers of the important work we do to protect public health and the environment.In general,the customers we serve may not realize that when they improperly dispose of waste into the sanitation system,it can negatively affect our sewer lines, our treatment plants, and the quality of water we supply for the GWRS. PROPOSED SOLUTION By providing tours,community outreach,education,and general communication via OC San’s website,social media,and direct mailings,we can share information with the community,local agencies,and businesses on our messaging such as the What2Flush program,energy production, water recycling,biosolids,and OC San’s source control program.This,in turn,helps improve the quality of wastewater that is recycled or released to the ocean and the knowledge and understanding of wastewater treatment. Orange County Sanitation District Printed on 1/10/2024Page 1 of 4 powered by Legistar™ File #:2024-3440 Agenda Date:1/17/2024 Agenda Item No:8. RAMIFICATIONS OF NOT TAKING ACTION If OC San does not inform the community,local agencies,and area businesses about OC San,we may not have the support necessary to deliver our mission. PRIOR COMMITTEE/BOARD ACTIONS July 2022 - Public Affairs Strategic Plan for Fiscal Years 2022-2024 approved. ADDITIONAL INFORMATION Activities for the month of December 2023: Outreach Report An outreach report that includes tours,website,social media posts,construction notifications, speaking engagements, and more is attached to this Agenda Report. Social Media OC San messaging,announcements,and program updates were posted across OC San’s social media platforms. Our social media handle is @OCSanDistrict. ·Facebook: 14 posts reaching 2.9k people ·Twitter: 9 posts reaching 638 people ·Instagram: 23 posts reaching 4.6k people ·LinkedIn: 2 posts and reaching 2k people Presentations and Industry Coverage In December,employees participated in four tours which included schools from Edison High School and Bassett Adult School,a new employee tour,and a resident tour.Staff also gave a presentation to a class of fifth graders on wastewater treatment in total reaching approximately 80 people for the month.Staff also attended the City of Huntington Beach Water/Wastewater Workshop in early December. Details can be found in the Outreach Report. Construction Outreach Update Outreach efforts continue for OC San construction activities throughout the service area.Projects are ongoing in Fountain Valley,Costa Mesa,Buena Park,Anaheim,and within both of our treatment plants.Website updates,email text alerts,and direct notifications continue to be distributed as the projects progress.In December,construction notifications were distributed to the Newport Beach community informing them about upcoming construction in January for the MacArthur Sewer Project. Internal Communication In December,there were 133posts on the employee intranet -The San Box,four weekly emails distributed on relevant topics for the week,and the employee newsletter,The Pipeline which is published bi-monthly (distributed in the month of December). Orange County Sanitation District Printed on 1/10/2024Page 2 of 4 powered by Legistar™ File #:2024-3440 Agenda Date:1/17/2024 Agenda Item No:8. OC San Holiday Luncheons During the holiday season,OC San hosted a luncheon for employees to celebrate the end of a successful year.This year one main luncheon was held at Plant No.2 where over 450 employees from both plants gathered.The EMT also served night shift employees dinners which were held during the first week of December. Spark of Love Toy Drive OC San employees continued to donate toys to help children in need.In partnership with the Fountain Valley Fire Department, OC San staff donated over 100 toys and nearly $500. Website Redesign Begins The OC San website redesign project began earlier this month.Public Affairs and IT staff are leading the effort with Neumeric Technologies to redesign and improve the website,allowing for greater transparency and accessibility for our public.The project is scheduled for completion in late summer 2024. Upcoming Activities for January: OC San Celebrates 70 Years of Environmental Excellence 2024 marks OC San’s 70th anniversary.To commemorate this milestone,OC San will celebrate throughout the year by sharing historical information and achievements through online posts,videos, and social media.We will also host a Community Open House in June to celebrate this milestone. New anniversary branding was launched on January 2 and will be carried out through the year. Headquarters Completion and Move In The Headquarters Building is nearing completion which will soon allow staff to make the transition from Plant No.1 to the new site.Staff is preparing for the move by coordinating with the move management consultant to ensure a smooth transfer.Move-in is planned for later in the first quarter of 2024. Neighborhood Connection Newsletter The quarterly newsletter is intended to keep our customers in the service area informed of the service and various initiatives led by OC San.The winter issue will include messaging on OC San’s 70th anniversary,the grand opening of the Headquarters Building,and a review of our CIP projects. The newsletter is distributed electronically. Member Agency Outreach Toolkits On a quarterly basis,toolkits are distributed to our member agencies with messages of importance for the local community.The toolkits include articles and graphics to be used in newsletters, websites, and social media. A winter toolkit will be distributed in late January. CEQA N/A Orange County Sanitation District Printed on 1/10/2024Page 3 of 4 powered by Legistar™ File #:2024-3440 Agenda Date:1/17/2024 Agenda Item No:8. FINANCIAL CONSIDERATIONS All items mentioned are included in OC San’s FY 2022-2024 Budget. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Outreach & Media Report - December 2023 Orange County Sanitation District Printed on 1/10/2024Page 4 of 4 powered by Legistar™ Outreach and Media Summary December 2023 OC San Public Affairs Off ice Table of Contents OUTREACH REPORT…………………………………………………………PAGE 1 FACEBOOK POSTINGS ……………………………………………...............PAGE 2 TWITTER POSTINGS …………………………………………………………PAGE 3 INSTAGRAM POSTINGS………………………………………………………PAGE 4 LINKEDIN POSTINGS………………………………………………………....PAGE 5 NEWS ARTICLES……………………………………………………………………………. PAGE 6 Outreach Report December 2023 Date Tours Attendees Tour Guide 12/4/23 Edison High School 40 Jacob Dalgoff/ Pegah Behravan 12/9/23 Bassett Adult School 9 Shabbir Basrai 12/12//23 New Employee Tour 18 Tom Meregillano 12/28/23 Resident Tour 5 Cortney Light Date Speaking Engagements/Events Attendees Presenter 12/7/23 Huntington Beach Water/Wastewater Workshop 12/20/23 Anaheim Elementary School Class Presentation 15 Mohaab Abodia Project Area Outreach Notifications # of People Reached Website Posts and Text Alerts Anaheim/ Buena Park Orange Western Sewer - project update 1 website posts/ Newport Beach MacArthur Sewer Project – start of construction notice 800 1 website posts External Communications Distribution # of People Reached 5 Minutes Per Month VVP Plan 216 Board Member Talking Points One 50 Website Posts 4 posts 3.8 k views Website Facebook 14 posts 2.9 k reached Social Media Twitter 9 tweets 638 reached Social Media Instagram 23 posts 4.6 k reached Social Media LinkedIn 2 posts 2 k reached Social Media 1 Post performance - Facebook Pages Data from 01 Dec, 2023 to 31 Dec, 2023 Sources Orange County Sanitation DistrictO Orange County Sanitation District Dec 31, 16:02O (Post with no description)3.48%115 115 Orange County Sanitation District Dec 29, 19:55O One last #FlashbackFriday before the year ends. Christmas is stil fresh in our minds so we want to thank Fountain Valley Firefighters Association for being our partners for Spark of Love. And a huge THANK YOU to our team for donating so… 15.25%241 236 Orange County Sanitation District Dec 27, 19:37O #WastewaterWordWednesday. Trickling filter: A biological secondary treatment process where bacteria and other microorganisms grow as slime on the surface of rocks or plastic media and consume nutrients in the wastewater as it trickle… 9.17%124 120 Orange County SanitationDistrict Dec 21, 03:01O OC San is currently experiencing a lot of water from this storm. During heavyrains, and in the hours immediately following, the sewer lines carry significantlyhigher levels of water to the treatment plants due to the inflow and infiltration …3.36%351 327 Orange County SanitationDistrict Dec 19, 21:51O It's safe to say that receiving the STAR certification from Cal/OSHA for theVolunteer Protection Program was a lengthy but very worthwhile process! Flagsup for this recognition that is all thanks to our team. Visit ocsan.gov to read the…12.81%218 203 Orange County SanitationDistrict Dec 15, 23:34O When the wipes say "flushable" on them… #The3Ps #PeePoopPaper #Dontclogthethrone 12.35%184 170 Orange County SanitationDistrict Dec 13, 14:03O Biosolids and our biosolids team in action! The remaining solids from ourwastewater treatment process gets turned into biosolids that are then used forfarming non-edible crops. #BiosolidsTeam #OCSanCareers #JobsInWastewater 9.29%238 226 Orange County SanitationDistrict Dec 11, 21:34O The OC San Administration Committee meeting will be held on Wednesday,Dec. 13 at 5 p.m. and the Steering Committee Meeting (5 p.m.) and Board ofDirectors Meeting (6 p.m.) will be held on Thursday, Dec. 14. Click here to vie…1.79%63 56 Orange County SanitationDistrict Dec 10, 17:10O 🎁✨ Give the gi of a clog-free home this season! Remember, when you're athome or someone else's house celebrating, you should only put pee, poop,and(toilet paper down the drain...you could save them from the surprise of a…7.59%707 646 Orange County SanitationDistrict Dec 08, 23:30O The Administration Committee Meeting is happening next week on Wednesday, Nov. 13 at 5 p.m. Click here to view the agenda:1.92%65 52 Orange County SanitationDistrict Dec 08, 16:42O Welding was done at Plant No. 1 in Fountain Valley back in the mid-1950's.There is a large variety of careers at OC San, then and now. Visit ocsan.gov/job toview open positions. #FlashbackFriday 13.33%343 315 Orange County SanitationDistrict Dec 06, 18:55O The General Legal Services Ad Hoc Committee Meeting is on Thursday, Dec. 14 at 3:30 p.m. Click here to view the agenda:0%47 40 Orange County SanitationDistrict Dec 04, 22:17O This Wednesday, Oct. 6, OC San will be having the Operations Committee Meeting (5 p.m.). Click here to view the agenda:2.33%49 43 Orange County SanitationDistrict Dec 02, 21:40O OC San is looking for experts in their fields to join our team. Apply at ocsan.gov/j obs 5.17%360 329 DATE POST ENGAGEMENT RATE IMPRESSIONS REACH 2 Post performance - Twitter Data from 01 Dec, 2023 to 31 Dec, 2023 Sources @OCSanDistrict @OCSanDistrict Dec 29, 19:55 One last #FlashbackFriday before the year ends. Christmas is stil fresh in our minds so we want to thank @FountainValleyFirefighters for being our partners for Spark of Love. And a huge THANK YOU to our team for donating so many… 1.1%2 182 @OCSanDistrict Dec 27, 19:38 #WastewaterWordWednesday. Trickling filter: A biological secondary treatment process where bacteria and other microorganisms grow as slime on the surface of rocks or plastic media and consume nutrients in the wastewater as it trickle… 7.5%3 40 @OCSanDistrict Dec 21, 03:00 OC San is experiencing higher peak flows into to the plant due to this recent storm. We are asking residents to please defer using water-using chores until aer the storm has passed. Thank you for your cooperation. https://twitter.co… 7.55%4 53 @OCSanDistrict Dec 19, 21:51 It's safe to say that receiving the STAR certification from Cal/OSHA for theVolunteer Protection Program was a lengthy but very worthwhile process! Flagsup for this recognition that is all thanks to our team. Visit http://ocsan.gov to re…3.85%2 52 @OCSanDistrict Dec 15, 23:34 When the wipes say "flushable" on them… #The3Ps #PeePoopPaper#Dontclogthethrone https://twitter.com/OCSanDistrict/status/1735805458177261672/photo/1 4.84%3 62 @OCSanDistrict Dec 13, 14:01 Biosolids and our biosolids team in action! The remaining solids from ourwastewater treatment process gets turned into biosolids that are then used forfarming non-edible crops. #BiosolidsTeam #OCSanCareers #JobsInWastewat…5.26%3 57 @OCSanDistrict Dec 10, 17:10 🎁✨ Give the gi of a clog-free home this season! Remember, when you're athome or someone else's house celebrating, you should only put pee, poop,and(toilet paper down the drain...you could save them from the surprise of a…5.08%3 59 @OCSanDistrict Dec 08, 16:42 Welding was done at Plant No. 1 in Fountain Valley back in the mid-1950's.There is a large variety of careers at OC San, then and now. Visit http://ocsan.gov/job to view open positions. #FlashbackFriday https://twitter.com/OCSanDis…8.62%5 58 @OCSanDistrict Dec 02, 21:42 OC San is looking for experts in their field to join our team. Visit http://ocsan.gov/jobs to apply now! https://twitter.com/OCSanDistrict/status/1731066268621681118/photo/1 2.67%2 75 DATE POST ENGAGEMENT RATE ENGAGEMENTS IMPRESSIONS 3 Post performance - Instagram Business Data from 01 Dec, 2023 to 31 Dec, 2023 Sources ocsandistrictO ocsandistrict Dec 29, 19:56O One last #FlashbackFriday before the year ends. Christmas is stil fresh in our minds so we want to thank @FountainValleyFirefighters for being our partners for Spark of Love. And a huge THANK YOU to our team for donating so many… 13.85%282 25 231 ocsandistrict Dec 27, 19:38O #WastewaterWordWednesday. Trickling filter: A biological secondary treatment process where bacteria and other microorganisms grow as slime on the surface of rocks or plastic media and consume nutrients in the wastewater as it trickle… 5.98%0 18 301 ocsandistrict Dec 27, 19:36O (No description)0%132 0 131 ocsandistrict Dec 25, 19:59O (No description)0%97 0 97 ocsandistrict Dec 22, 21:28O Listen to the Elf or he’ll tell Santa 🎅0%120 0 118 ocsandistrict Dec 21, 03:00O OC San is experiencing higher peak flows into to the plant due to this recentstorm. We are asking residents to please defer using water-using chores untilaer the storm has passed. Thank you for your cooperation.4.17%0 9 216 ocsandistrict Dec 19, 21:51O It's safe to say that receiving the STAR certification from Cal/OSHA for theVolunteer Protection Program was a lengthy but very worthwhile process! Flagsup for this recognition that is all thanks to our team. Visit ocsan.gov to read the…7.08%257 15 240 ocsandistrict Dec 15, 23:34O When the wipes say "flushable" on them… #The3Ps #PeePoopPaper #Dontclogthethrone 2.79%193 3 179 ocsandistrict Dec 13, 23:40O (No description)0%120 0 120 ocsandistrict Dec 13, 23:38O Load up the 🎁 @fountainvalleyfirefighters 0%122 0 121 ocsandistrict Dec 13, 23:37O Spark of Love with @fountainvalleyfirefighters 0%125 0 122 ocsandistrict Dec 13, 23:36O And then we took it a step further and invited @fountainvalleyfirefighters 0%124 0 123 ocsandistrict Dec 13, 23:34O We did a thing 🎁0%132 0 131 ocsandistrict Dec 13, 17:56O Idk about you, but we can’t wait for the new building to be completed. Look at those lines!0%142 0 139 ocsandistrict Dec 13, 17:54O (No description)0%158 0 154 ocsandistrict Dec 13, 14:03O Biosolids and our biosolids team in action! The remaining solids from our wastewater treatment process gets turned into biosolids that are then used for farming non-edible crops. #BiosolidsTeam #OCSanCareers #JobsInWastewater 6.81%315 16 279 ocsandistrict Dec 10, 17:10O 🎁✨ Give the gi of a clog-free home this season! Remember, when you're at home or someone else's house celebrating, you should only put pee, poop, and(toilet paper down the drain...you could save them from the surprise of a… 6.29%527 25 493 ocsandistrict Dec 08, 16:42O Welding was done at Plant No. 1 in Fountain Valley back in the mid-1950's. There is a large variety of careers at OC San, then and now. Visit ocsan.gov/job to view open positions. #FlashbackFriday 6.84%290 18 263 ocsandistrict Dec 07, 21:53O Deck the halls with some Division Stockings!0%161 0 159 ocsandistrict Dec 07, 21:44O Get your feast on. Thanks for all our OC San server volunteers 0%172 0 170 ocsandistrict Dec 07, 21:41O (No description)0%186 0 183 ocsandistrict Dec 07, 21:40O The Holidays at OC San 0%190 0 186 ocsandistrict Dec 02, 21:40O OC San is looking for experts in their fields to join our team. Apply at ocsan.gov/jobs 6.05%450 23 413 DATE POST ENGAGEMENT RATE IMPRESSIONS LIKES REACH 4 Post performance - LinkedIn Pages Data from 01 Dec, 2023 to 31 Dec, 2023 Sources Orange County Sanitation District Orange County Sanitation District Dec 19, 21:51 It's safe to say that receiving the STAR certification from Cal/OSHA for the Volunteer Protection Program was a lengthy but very worthwhile process! Flags up for this recognition that is all thanks to our team. Visit ocsan.gov to read the… 9.17%600 18 3 Orange County Sanitation District Dec 13, 14:03 Biosolids and our biosolids team in action! The remaining solids from our wastewater treatment process gets turned into biosolids that are then used for farming non-edible crops. #BiosolidsTeam #OCSanCareers #JobsInWastewater 6.38%1,411 42 1 DATE POST ENGAGEMENT RATE IMPRESSIONS REACTIONS SHARES 5 Article Date Source Link From flush to faucet: More places look to turn sewage into tap water 12/16/2023 Oregon Capital Chronicle https://oregoncapitalchronicle.com/2023/12/1 6/from-flush-to-faucet-more-places-look-to- turn-sewage-into-tap-water/ STAR Status for OC San 12/18/2023 OC San Press Release https://www.ocsan.gov/home/showpublished document/34341/638385766867702233 California approves rules that turn sewage into drinking water 12/18/2023 Cal Matters https://calmatters.org/environment/2023/12/ california-rules-turn-sewage-into-drinking- water/ How Soon Will Southern Californians Be Using Water That's Gone From Toilet To Tap?12/19/2023 Laist https://laist.com/news/climate- environment/toilet-to-tap-water-southern- california-timeline Stretch of Laguna Beach coast closed due to sewage spill (not OC San related)12/23/2023 OC Register https://www.ocregister.com/2023/12/23/stret ch-of-laguna-beach-coast-closed-due-to- sewage-spill/ 2023: The Year of Orange County Water Woes 12/26/2023 OC Voice https://voiceofoc.org/2023/12/2023-the-year- of-orange-county-water-woes/ Media Articles for December 2023 6 STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2024-3441 Agenda Date:1/17/2024 Agenda Item No:9. FROM:Robert Thompson, General Manager SUBJECT: LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF DECEMBER 2023 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Receive and file the Legislative Affairs Update for the month of December 2023. BACKGROUND The Orange County Sanitation District’s (OC San)legislative affairs program includes advocating for OC San’s legislative interests;sponsoring legislation (where appropriate);and seeking Local,State, and Federal funding for projects and programs. RELEVANT STANDARDS ·Maintain influential legislative advocacy and a public outreach program ·Build brand, trust, and support with policy makers and community leaders ·Maintain collaborative and cooperative relationships with regulators,stakeholders,and neighboring communities PROBLEM Without a strong advocacy program,elected officials may not be aware of OC San’s mission, programs, and projects and how they could be impacted by proposed legislation. PROPOSED SOLUTION Continue to work with Local,State,and Federal officials to advocate for OC San’s legislative interests.Help to create/monitor legislation and grants that would benefit OC San,the wastewater industry,and the community.To assist in relationship building efforts,OC San will continue to reach out to elected officials through facility tours,one-on-one meetings,and trips to Washington D.C.and Sacramento. Orange County Sanitation District Printed on 1/10/2024Page 1 of 2 powered by Legistar™ File #:2024-3441 Agenda Date:1/17/2024 Agenda Item No:9. RAMIFICATIONS OF NOT TAKING ACTION If OC San does not work with Local,State,and Federal elected officials,legislation could be passed that negatively affects OC San and the wastewater industry.Additionally,a lack of engagement may result in missed funding opportunities. ADDITIONAL INFORMATION 2023 Legislative Year in Review: Attached to this report is the 2023 Legislative Year in Review which includes accomplishments achieved by our Federal and State Lobbyists as it relates to OC San and our Legislative and Regulatory Plan. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Federal Legislative Update ·Federal 2023 Legislative Year in Review ·State Legislative Update ·State 2023 Legislative Year in Review Orange County Sanitation District Printed on 1/10/2024Page 2 of 2 powered by Legistar™ 1 | P a g e TO: Rebecca Long FROM: Eric Sapirstein DATE: December 18, 2023 SUBJECT: Washington Update The past month’s legislative and regulatory activities were minimal due to the approaching holidays and end of the congressional session. Generally, the activities centered around a limited number of bills and federal agencies issuing updates on rulemakings and notices of funding opportunities. Congress will return to work January 9, 2024 for the final session of the 118th Congress. Given the approaching November elections, the opening months of 2024 are expected to set the stage for final action on fiscal year 2024 spending bills, developing fiscal year 2025 spending bills, and a host of pending issues including per- and polyfluoroalkyl substances (PFAS) clean-up and western water legislation. The following summarizes how the current congressional session concluded and the outlook for the second session. • Fiscal Year 2024 Appropriations Remain to be Finalized in 2024 For the first time in years, Congress avoided an end of year shutdown potential. It agreed to the new Speaker’s approach to pass a tiered Continuing Resolution with two deadlines, splitting the twelve annual spending bills into two baskets. The first basket that includes funding for U.S. Bureau of Reclamation and U.S. Army Corps of Engineers (USACE) programs and a final spending bill must be agreed upon by January 19. The second funding deadline of February 2 includes U.S. Environmental Protection Agency (USEPA) programs that fund Community Project Requests, State Revolving Loan Fund wat er infrastructure, Superfund cleanups and PFAS initiatives. Absent an agreement on final spending bills within these deadlines, Congress will need to extend the short term spending deadlines or default to a year-long Continuing Resolution. 2 | P a g e Why the Outcome of Fiscal Year 2024 Negotiations is Important to OC San If the House, Senate and Administration are unable to reach an agreement on overall spending, known as “top line,” spending levels, the House and Senate Committees on Appropriations will lack a common budgetary baseline upon which to guide individual spending bill negotiations. This is the current situation that the committees must address in the first few days of 2024. If successful, final negotiations on individual spending bills would proceed. If, however, an overall agreement remains elusive, the prospect of Congress passing a year-long Continuing Resolution grows. If a Continuing Resolution is passed, tradition holds that new programs and projects spending, including Community Projects, would be precluded. Fiscal Year 2025 Spending Will Challenge Congressional Priorities On the heels of any final Fiscal Year 2024 spending agreement, Congress must almost immediately turn its attention to the Fiscal Year 2025 budget request. Under the Budget and Impoundment Control Act, the president must transmit the formal budget on the first Monday of February. Past Administrations have missed this deadline, and this year is not likely to be different given the ongoing effort to finalize Fiscal Year 2024 spending. Nonetheless, when the budget is transmitted to Congress, we anticipate that the debate will unfold targeting cutting the federal budget or at least constrain any increases the Administration might propose. Importance of Fiscal Year 2025 Budget Debate The Fiscal Year 2025 budget request and ensuing congressional debate is likely to heighten the political debate over how the federal government should allocate federal resources as the congressional and presidential elections unfold. Given the growing clout of fiscal hawks that are seeking reduce the deficit, and by extension the growth of the federal debt, it is an almost foregone conclusion that any final spending resolution would be delayed until a Lame Duck Session following the November 2024 that would likely be guided on which party controls Congress and the White House. For OC San, the delay in finalizing spending bills could lead to a large omnibus spending bill that might carry other legislative priorities like PFAS mandates upon wastewater treatment operators with a focus upon biosolids. However, this is purely speculative and represents a worst case scenario where policy initiatives that might not have sufficient support to pass as stand-alone measures would be attached to must pass legislation. • Senate PFAS Legislation Remains A Work in Progress The Senate Committee on Environment and Public Works continues to develop approaches to address PFAS control and clean-up needs. Following the November meetings called to consider Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) PFAS liability policy concerns, the committee staff have continued to re-evaluate approaches to protect passive receivers from CERCLA clean-up mandates. 3 | P a g e At this writing, no agreements have been announced and the prospect remains that the committee will redouble its efforts to secure a bipartisan agreement on legislation not later than March to allow adequate time to consider a bill before Congress recesses later in the year for the November elections. Why the Current Senate Committee Schedule is Important The committee schedule to consider a PFAS bill has been delayed by several times. This demonstrates the committee commitment to develop a bipartisan bill that would address PFAS passive receivers’ concerns over CERCLA liability. As of this writing, the committee is facing a U.S. Environmental Protection Agency announced intention to designate PFAS as a hazardous substance under CERCLA that would trigger potential and broad liability for all entities that came in contact with PFAS. Based upon the agency’s recently published regulatory agenda, the final rule to designate is scheduled for March 2024. This means that the committee (and by extension Congress) would need to complete action on a PFAS bill before March 2024 to avoid a situation where PFAS liability would become a regulatory and legal reality. • Water Resources Development Act of 2024 Both the House and Senate committees with jurisdiction over the Water Resources Development Act reauthorization (WRDA) are likely to begin developing and marking up their respective bills in Spring 2024 to ensure enough time to finalize legislation for enactment in the fall. As has been the circumstance during the past few WRDA’s, this cycle’s WRDA is likely to be limited to U.S. Army Corps of Engineers programs and policies, resisting efforts to attach extraneous provisions like drinking water programs. Importance of WRDA WRDA 2024 is expected to continue to keep the focus on making USACE focus its efforts on climate resilience when undertaking its core missions. To this end, we anticipate programs that could leverage USACE facilities to address water supply reliability and storm events will be central to the development of WRDA 2024. • U.S. Environmental Protection Agency Regulatory Agenda and PFAS USEPA as part of a government-wide update, the Unified Regulatory Agenda, issued its priorities for rulemakings over the next six months. The agenda was published alongside the agency’s second PFAS Roadmap Update. Central to the publication is the announcement that the agency will: o issue final PFAS drinking water Maximum Contaminant Level (MCL) by January 2024; o issue final rule to designate PFAS as a hazardous substance under CERCLA by March 2024; o issue an Advanced Notice of Proposed Rulemaking to designate PFAS as a hazardous constituent under the Resource Conservation and Recovery Act; 4 | P a g e o define PFAS as a chemical of special concern under the Toxics Substances Control Act and thereby eliminate any exemption from reporting PFAS emissions by manufacturers (water and wastewater explicitly exempted from any impacts); and o conduct national survey of wastewater influent, effluent and biosolids for PFAS levels. Importance of USEPA Schedule While the agenda contains a number of known priorities, in total it illustrates the commitment to move expeditiously on PFAS rules and policies in the lead-up to the final months of the Administration’s first term. Issue Project Status Value to OC San Funding Per- and polyfluoroalkyl substances (PFAS) Treatment $3.45 million in funding secured in Federal assistance to demonstrate Supercritical Oxidation Technology. OC San maintains its reputation as advancing solutions to address emerging treatment needs that can lead to reduced ratepayer costs. Build America Buy America (BABA) Seek Clarification on BABA Compliance Working with United States Environmental Protection Agency (USEPA) Office of Water, we provided key contacts with Region IX staff and provided USEPA HQ staff with infromation on OC San project and needs. Strong relationship established with USEPA contracting staff to ensure compliance with BABA and other mandates required forms for obligation of funding. BABA/American Iron and Steel (AIS) Community Project Grant Assistance Working with, and monitoring, USEPA received advanced notice that BABA SRF waiver to incorporate OC San projects funded with federal assistance. OC San has formal commitment that its project is not subject to BABA or AIS. This clarification should expedite project implemenation and reduce project costs. ENS Resources: 2023 End of Year Review 1 Issue Project Status Value to OC San PFAS Secure Liability Protections under Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA)for wastewater and biosolids management Working Senate Committee on Environment and Public Works, we advanced the priority for liability protections from CERCLA litigation that might be levied agains public agencies. OC San took a lead position in developing letters to USEPA and Congress on the importance of preserving the polluter pays principle and to ensure that Clean Water Act is preserved as the mechanism to regulate biosolids. The effort to deliver CERCLA liability provisions for wastewater agencies will, if enacted into law preserve the foundational principle of polluter pays and avoid frivolouse litigation filed against agencies like OC San by industry to dilute clean- up responsibilities. PFAS Communications Developed and worked with OC San staff on communications to congressional delegation and Senate Committee on Environment and Public Works on proposed PFAS legislation. Positioned OC San as a leading voice on commonsense legislative approaches to ensure industrial dischargers held rnesponsible for cleanups and that funding be provided to support treatment and monitoring needs of wastewater stakeholders. 2 Issue Project Status Value to OC San WIPES Prevent disposal of wipes into treatmemt systems Working with OC congressioinal delegation and House and Senate committees OC San provided advocacy in support of legislation to label disposable wipes to avoid flushing. Legislation pending action in House. Companion Senate legislation introduced. Maintained OC San as leader in developing policies that will help to restrain O&M costs attributable to impacts from improper flushing on wipes. Monitoring Monitored funding opportunities to support OC San mission Provided timely updates on federal procurement opportunities from Infrastructure Investment and Jobs Act and Inflation Reduction Act (IRA). Provides OC San staff with opportunities to support investment priorities. Build America Bonds Monitored subsidies Monitored budget sequestration efforts to protect subsidy payments for Build America Bonds. Provided OC San with analysis of threats to continued availability of subsidy payments avoiding need to restructure debt. Delegation Visit Worked with OC San to ensure visits Secure visit by Representative Correa to tour OC San. Maintained strong working relationship with Rep. Correa and allowed for formal thanks for leading effort to secure Community Project Assistance. 3 Issue Project Status Value to OC San State of the District Worked with OC San staff to participate in State of OC San Secured attendance Congressional attendance at the State of OC San including Congressman Correa and staffers from various Congressional Offices. Allowed OC San to demonstrate to congressional delegation strong local support for OC San mission Legislative Planning Worked with OC San staff and subject matter experts in updateing the Legislative and Regulatory Plan The 2024 Legislative and Regulatory Plan was passed by the Board of Directors at the November 2023 meeting. Provided expert legislative guidance regarding potential legislation and regulations that could have an affect on OC San. Position Letters Position letters on behalf of OC San Provide copy and guidance regarding OC San's position. Topics included financing, PFAS and various environmental issues. Through the service of ENS Resources and their experts, OC San is well represented in D.C. and to the various agencies that work with OC San. 4 1 | P a g e M E M O R A N D U M To: Orange County Sanitation District From: Townsend Public Affairs Date: December 20, 2023 Subject: Monthly Legislative Report STATE UPDATES With the Legislature adjourned until January, the month of December largely focused on looking ahead to next year. The Legislature will be returning to Sacramento the first week in January to start the second year of the current two-year legislative session. Looking to next year, there are over 1,240 measures that did not meet specified deadlines for passage in 2023 and were held as “Two-Year Bills.” These measures will be eligible for consideration in January of 2024 and may be re-integrated into the legislative process along with other measures introduced at the beginning of the new session. Legislators will be focused in January on advancing Two-Year Bills that did not pass out of their house of origin this year. LAO Releases Comprehensive Fiscal Outlook On December 7, the Legislative Analyst’s Office (LAO) released its Fiscal Outlook Report for the State’s 2024-25 upcoming budget cycle. The LAO’s annual Fiscal Outlook publication provides an independent assessment of the California state budget condition for the upcoming fiscal year, along with a forecast of the State’s longer-term fiscal condition. The key takeaway from the outlook report is a projected $68 billion budget shortfall in the 2024-25 fiscal year, due mostly to the net effect of unexpected revenue changes in the 2022-23 and 2024-25 fiscal years. The conditions surrounding the 2024-25 fiscal year outlook are atypical compared to recent years’ versions, which can largely be attributed to the unprecedented delay in tax return filings generated by the severe winter storms in early January 2023. The delay caused most high earners who contribute close to half of California’s personal tax income revenue to delay tax return filings until the last minute. This meant that the Administration and the Legislature had an incomplete picture of 2023-24 revenues when they passed the budget in June. The LAO approximates that the State overallocated close to $26 billion in the enacted 2023-24 budget. While the budget outlook recommends fiscal prudence over the next few years, the LAO reports that the Legislature has a number of tools at its disposal to address the scope of the deficit, including $24 billion in reserves, cost shifts, reductions in one-time spending, and reducing spending on schools and community colleges. 2 | P a g e Looking ahead, the Governor and the Department of Finance will continue to make their own assessments of the State’s fiscal condition in preparation for the release of the January budget framework proposal. As is the case with most years, the status of the State’s spending plan is subject to fluctuations and could change throughout 2024 once additional tax return filings are collected and accounted for. This could mean that the State will pull back from competitive grant programs or budget allocations to specific projects in the 2024-2025 budget cycle. Department Of Finance Letter Directs to Immediate Budget Reduction Actions On December 12, the California Department of Finance released a budget letter to California State Agency Secretaries regarding a current year expenditure freeze to reduce current-year General Fund expenditures. The letter cites ways to limit expenditures including limiting new goods and services contracts, reducing information technology costs, limiting vehicle replacements, limiting office supply purchases, reducing non-essential travel, cancelling some leave buy-back programs, and deferring funding requests to the State’s Architecture Revolving Fund. The budget letter was released about a week after the 2024-25 Fiscal Outlook Report by the Legislative Analyst’s Office (LAO) was published, which forecasts the State’s upcoming budget cycle and projected $68 billion budget shortfall in the 2024-25 fiscal year. However, the letter does include exemptions for emergency and essential spending by authorizing agency secretaries and cabinet-level directors to make exemptions in limited instances. Which include addressing a declared emergency, providing 24-hour medical care, avoiding significant revenue losses, or achieving significant net cost savings. Tax Ballot Measure Heads to California Supreme Court On November 29, the California State Supreme Court granted a hearing request from Governor Gavin Newsom and Democratic Legislators to remove the Taxpayer Protection and Government Accountability Act from the November 2024 ballot. While the request to have the measure immediately removed from the ballot was denied, the Court requested written arguments from election officials and measure sponsors proving why the measure should go before the voters. The written arguments are due to the Court in mid-February 2024, which could allow for a hearing in early Spring. The Taxpayer Protection and Government Accountability Act seeks to raise vote threshold requirements for the passage of state and local tax measures and imposes a stringent burden of proof standard that local governing bodies must meet when modifying or increasing all taxes and fees by justifying their use, need, and duration. The measure is sponsored by the California Business Round Table and its affiliates. If enacted by voters, it would make it extremely difficult for local governments to maintain existing tax and fee revenues and modify them in the future. Measure Summary Position Status Value to OC San AB 246 (Papan)Prohibits manufacturing or selling menstrual products that have intentionally added PFAS. Support Governor Vetoed Source control to reduce PFAS in influent AB 334 (Rubio)Establishes that an independent contractor, is not an officer for purposes of being subject to the prohibition on being financially interested in a contract. Support Signed Contractors can do both the design and the construction of projects without being disqualified AB 727 (Weber)Prohibits manufacturing or selling cosmetic products that have intentionally added PFAS. Support Vetoed Source control to reduce PFAS in influent AB 1216 (Muratsuchi)Requires additional fence-line monitoring system equipment for certain wastewater treatment facilities (Hyperion). Oppose Signed Precedent setting for future stringent regulations AB 1594 (Garcia)Seeks to give additional flexibilities to public agencies for procurement of medium- and heavy-duty zero-emission vehicles. Support Signed More flexibility to meet fleet electrification standards Project/Issue Status Association Engagement and Advocacy TPA operates as one of the primary contacts for CASA and CSDA to advance OC San legislative positions and policies. TPA coordinates directly with Association lobbyists on bills and positions. TPA attends Asociation meetings on OC San's behalf and represents OC San. Biosolids Funding TPA is working to get language in the Climate Bond in 2024 for a new grant program for biosolids management. Sales Tax Exemption for Treatment Chemicals TPA has been meeting with the OC San legislative delegation to educate them on the issue to be ready for a bill introduction ask. OC San Legislative Plan TPA met with all Subject Matter Experts (SMEs) at OC San to go over legislative priorities and funding needs. Position Letters TPA provides draft position letters to OC San on topics including local governance, PFAS, and various environmental issues. State of the District TPA secured video for the State of the District from the Chair of the Senate Natural Resources and Water Committee - Senator Dave Min. Townsend Public Affairs: 2023 End of Year Review Value to OC San Additional Advocacy Services TPA coordinates advocacy efforts, facilitates OC San involvement in statewide policy issues, and supports goodwill amongst other agencies statewide. This program could provide additional funds for SCWO project. This could save OC San $1 million per year in state sales tax. Additional education about what OC San SME care about and how State law effects their job. This allows OC San's position on key legislation to be recognized in Sacramento. This improves OC San brand recognition and allows OC San to show strong leadership in the County for wastewater policy. Bill Positions Page 1 of 1 STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2024-3442 Agenda Date:1/17/2024 Agenda Item No:10. FROM:Robert Thompson, General Manager SUBJECT: GENERAL MANAGER’S FY 2023-2024 WORK PLAN MID-YEAR REPORT GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Receive and file the General Manager’s FY 2023-2024 Work Plan Mid-Year Report. BACKGROUND Each year,the General Manager prepares a work plan of activities supporting Orange County Sanitation District’s (OC San)strategic goals and initiatives to be accomplished during the fiscal year. The General Manager’s FY 2023-2024 work plan was received and filed by the Steering Committee and Board of Directors in July 2023.Attached is the mid-year report for the General Manager’s FY 2023-2024 work plan. RELEVANT STANDARDS ·Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard ·Plan for and execute succession, minimizing vacant position times ·Cultivate a highly qualified, well-trained, and diverse workforce ·Maintain and adhere to appropriate internal planning documents (Biosolids,Odor,and Energy Master Plans) ·Use all practical and effective means for resource recovery PRIOR COMMITTEE/BOARD ACTIONS July 2023 -Steering Committee and Board of Directors received and filed the General Manager’s Fiscal Year 2023-2024 Work Plan. June 2023 -Steering Committee received and filed the General Manager’s Fiscal Year 2023-2024 Proposed Work Plan. Orange County Sanitation District Printed on 1/10/2024Page 1 of 2 powered by Legistar™ File #:2024-3442 Agenda Date:1/17/2024 Agenda Item No:10. ADDITIONAL INFORMATION The General Manager’s work plan includes 21 goals for the fiscal year.Thus far,eight items in the work plan have been completed and the remainder are on track to be completed by June 30, 2024. FINANCIAL CONSIDERATIONS All items included in the General Manager’s Work Plan ae budgeted in the FY 2022-2024 Budget. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·General Manager’s FY 2023-2024 Work Plan Mid-Year Report Orange County Sanitation District Printed on 1/10/2024Page 2 of 2 powered by Legistar™ January 17, 2024 TO: Chairman and Members of the Board of Directors FROM: Robert C. Thompson General Manager SUBJECT: General Manager’s FY 2023-2024 Work Plan Mid-Year Update I am pleased to present the mid-year update for my Fiscal Year 2023-2024 Work Plan. The Work Plan has 21 individual goals organized under four Strategic Planning categories: Business Principles, Environmental Stewardship, Wastewater Management, and Workplace Environment. At the mid-year point, eight of the 21 goals have been completed and the remainder are on track for completion by the end of the fiscal year. 1. Business Principles • Asset Management Plan – (1) Identify critical plant and collections assets that are currently in service and under construction that have long lead times for parts and replacement. Develop an approach to mitigate procurement risks and impacts to plant and collections resiliency under current market conditions by March 31, 2024. (2) Develop an approach to evaluate procurement times, market pricing, and bidding risks for projects in the design phase and adjust construction cost estimates and schedules accordingly by December 31, 2023. UPDATE: (1) In progress. Development of major equipment list has begun with completion anticipated by March 2024. (2) Complete. An approach to update the design scope of work template for current and future projects was developed. • Permit Outreach and Restructuring – Conduct an analysis of member agency services, encroachment permits, and requirements to better understand and evaluate if a regional approach and harmonized fee structure is needed with a determination by June 30, 2024. UPDATE: In progress. Outreach correspondence has been transmitted, via email, to member agencies and those managing public right-of-way access. Most agencies responded indicating their current processes that are in place. The permit process of each agency including current and active encroachment permits issued or held have been documented. OC San will General Manager’s FY 2023-2024 Work Plan Mid-Year Update January 17, 2024 Page 2 of 7 request additional information from select cities to evaluate if a regional fee structure can be established. • Interagency Agreements for Wastewater Service – Expand on coordination opportunities with the Irvine Ranch Water District (IRWD) in anticipation of the expiration of agreements in 2026. UPDATE: In progress. OC San and IRWD Management have begun to meet to explore collaborative opportunities that exist between agencies. Staff will continue to meet to develop ideas for improved service delivery to bring to our Boards of Directors. • Pretreatment Management – Work with member agencies to update waste discharge and pretreatment ordinance by June 30, 2024. UPDATE: In progress. The California Regional Water Quality Control Board affirmed OC San's audit responses in November. OC San is working with member agencies and others to update their ordinances to comply with changes required. • Organizational Advocacy and Outreach – Implement an integrated outreach strategy that will include industry and media coverage for the Supercritical Water Oxidation project. UPDATE: In progress. Various presentations have been given to groups of interest and news articles published over the last six months promoting and covering OC San's innovative project. All news articles are included in OC San’s monthly outreach report presented to the Steering Committee and the Board of Directors. 2. Environmental Stewardship • Food Waste Treatment – Continue with a county-centric approach. Finalize the unified specifications and collaborate with OC Waste & Recycling to support the construction and utilization of a regional food waste processing facility by June 30, 2024. UPDATE: Complete. In March, OC San met with OC Waste and Recycling (OCWR) to discuss next steps concerning OCWR’s strategic initiatives for developing a regional food waste processing facility. OCWR and other OC publicly owned treatment works digester owners were provided with a General Manager’s FY 2023-2024 Work Plan Mid-Year Update January 17, 2024 Page 3 of 7 unified food waste slurry specification. A draft project MOU was provided to OCWR for consideration. • Urban Runoff Optimization Study – Identify opportunities within Orange County Water District, County of Orange, and OC San's respective water, stormwater, and wastewater systems for additional dry weather urban runoff diversion under a controlled discharge scenario by June 30, 2024. UPDATE: In progress. Initial screening criteria has been developed and the initial list of potential urban runoff diversions has been identified. Initial meetings have been conducted with future project funding stakeholders and environmental stakeholders to review potential diversion locations. • Energy Resilience – (Carried over from FY 22/23) (1) Investigate energy storage options to build resilience and offer potential cost savings. Work with the consultant as part of the Energy and Digester Gas Master Plan Study and report to the Board of Directors by October 31, 2023. (2) Complete the Study by June 30, 2024. UPDATE: (1) Complete. An energy resilience information item was presented to the Operations Committee on October 4, 2023, and the Administration Committee on October 11, 2023. (2) In progress. The project has completed a portion of the technical memorandums that are part of the overall study. • Fleet Long-Term Strategy – Review and update the fleet procurement strategy based on recently adopted regulations. Regulatory compliance will work with air quality consultants to analyze California Air Resources Board’s Advanced Clean Fleet Regulations and develop recommendations for fleet replacement by December 31, 2023. UPDATE: Complete. OC San Regulatory Compliance staff has successfully engaged with California Association of Sanitation Agencies and Yorke Engineering, LLC to analyze California Air Resource Board’s Advance Clean Fleet Regulations. Together with OC San Fleet Services, Regulatory Compliance has developed three viable pathways for fleet replacement. The viable pathways/recommendations will be presented to the Executive Management Team for deliberation in early 2024. • Headquarters Educational Display – Develop a Board approved design for the hands-on educational display for the outdoor patio by June 30, 2024. General Manager’s FY 2023-2024 Work Plan Mid-Year Update January 17, 2024 Page 4 of 7 UPDATE: In progress. Staff continues to work with the design consultant to develop a hands-on educational display following the grand opening of the building. • Member Agency Outreach Program – Develop outreach material for member agencies to educate, inform, and reduce impacts affecting the local and regional sewer system by December 31, 2023. UPDATE: Complete. An outreach toolkit including messaging and supporting graphics was distributed to our member agencies to share with their community regarding local issues affecting the regional system. • Industrial Users Award Program – Identify opportunities to expand OC San Pretreatment Honor Roll Program beyond Significant Industrial Users by June 30, 2024. UPDATE: In progress. Staff have identified the Wastehauler Program or the Dry Weather Urban Runoff Discharge Program as potential additions to the Pretreatment Honor Roll program. • Plant No. 2 Process Facilities Seismic Resilience – Evaluate the seismic vulnerabilities of Plant No. 2 flow processes (primary clarifiers, activated sludge facility, and ocean outfall piping) within the plant. Determine the required improvements to maintain dry weather flow capacity after a seismic event. Incorporate necessary upgrades into future capital improvement projects. Advertise for a Request for Proposal by June 30, 2024. UPDATE: In progress. Staff have started developing the draft scope of work in preparation to advertise for a Request for Proposal in June 2024. 3. Wastewater Management • Supercritical Water Oxidization (SCWO) – (Carried over from FY 22/23) Complete the commissioning and begin demonstration of the pilot project by June 30, 2024, subject to regulatory permitting. UPDATE: In progress. The SCWO project site preparation is scheduled to be completed by the end of January with some valve actuator deliveries that are outstanding. Factory demonstration testing is ongoing and the delivery and installation of the SCWO skids by 374Water is scheduled for March 2024. Delays in the completion of the factory demonstration testing are due to needed modifications to the control software to mitigate clogging of the General Manager’s FY 2023-2024 Work Plan Mid-Year Update January 17, 2024 Page 5 of 7 reactor from residual biosolids deposits or incomplete reaction. Start-up and commissioning activities are planned for April with demonstration testing scheduled to start in June 2024. • Wastewater Characterization Study – In collaboration with the Orange County Water District and regulatory agencies, conduct research to characterize changes in OC San's final effluent following completion of the Groundwater Replenishment System (GWRS). Complete initial chemical and toxicological evaluation by June 30, 2024. UPDATE: In progress. Staff have begun profiling changes in OC San's final effluent chemistry following GWRS Final Expansion (FE). A toxicity assessment study was also initiated to evaluate the effects of GWRS FE on effluent toxicity. Initial findings are on track for completion by June 30, 2024, with the possibility of additional studies in the event that GWRS does not achieve steady state of operation until after June 30, 2024. • Biosolids Management – Refresh both short and long-term hauling and management options to ensure reliability and availability of failsafe options, promote local biosolids management options, and enable compliance with Advanced Clean Fleet and Greenhouse Gas reduction regulations by June 30, 2024. UPDATE: In progress. OC San is on track to issue a Request for Proposal (RFP) to secure professional services from qualified hauling contractors by the first quarter of 2024. This initiative seeks to ensure the ongoing adaptability, sustainability, and diversity within OC San's biosolids management program. Additionally, OC San has commenced discussions on a quarterly basis with the Los Angeles County Sanitation District to explore potential biosolids management collaborations in the region. • Property Management – Ensure compliance with easement requirements and maintain unobstructed access to OC San’s regional sewer line within the Miller-Holder alignment in Huntington Beach. Begin outreach and coordination efforts by December 31, 2023. UPDATE: Complete. The outreach and coordination efforts began in August with briefings to our Board of Directors and city representatives. Individual packets of information have been prepared and delivered as of December 1 to each property owner within the identified area. Ongoing efforts will continue in alignment with the Board’s authorization, the 2023 Strategic Plan, and Resolution OCSD 07-14 to ensure unobstructed access with our easements. General Manager’s FY 2023-2024 Work Plan Mid-Year Update January 17, 2024 Page 6 of 7 4. Workplace Environment • Scanning & Paper Reduction – (Carried over from FY 22/23) Complete Scope of Work for Phase II, issue Request for Proposal, and award the contract for implementation of the trusted system in a phased approach by December 31, 2023. Complete Phase II by June 30, 2024. UPDATE: In progress. A Purchase Order Agreement with ECS Imaging, Inc., utilizing the California Multiple Award Schedules (CMAS) Contract, was approved by the Administration Committee on November 8, 2023. ECS Imaging, Inc. is the vendor that completed the first phase of the trusted system implementation. OC San staff have started on Phase II to meet with stakeholders, identify where data is currently stored, develop folder structure, and set up metadata in Laserfiche. A kickoff meeting with ECS Imaging, Inc. took place in December 2023. The project is slightly ahead of schedule. • Emergency Preparedness – Develop and conduct an earthquake emergency response drill, which includes evacuation of buildings, assembly and accountability of employees, deployment of the damage assessment team, and medical team response by June 30, 2024. Conduct National Incident Management System (NIMS) training for employees that are involved in emergency planning and response or recovery efforts by June 30, 2024. NIMS training is determined based on assignment within OC San’s Emergency Operations Center (EOC). Additionally, employees will receive training on how to use the Incident Command System (ICS) forms specific to their role within the EOC. UPDATE: In progress. Risk Management is actively planning and developing an emergency response exercise for June 2024. The exercise will simulate an earthquake that requires full building evacuation with roll call, building re-occupancy assessments, and medical team deployment. Staff assigned to OC San’s EOC are actively completing prerequisite online ICS training. In-person ICS training will occur and be fully completed by June 30, 2024. • Centralized Training Program – (1) OC San’s employee training programs and activities will be transitioned from individual departments to Human Resources over a two-year period. The centralized approach will provide greater consistency, transparency, and access for all employees, and ensure that OC San’s training is responsive to the needs of the organization General Manager’s FY 2023-2024 Work Plan Mid-Year Update January 17, 2024 Page 7 of 7 and in alignment with the Strategic Plan and General Manager’s Work Plan. One new full-time employee will be dedicated to the program and will be recruited for by December 30, 2023. (2) Human Resources will develop training profiles based on roles, classifications, and work groups and fully transition the compliance and essential training elements by June 30, 2024. UPDATE: (1) Complete. The full-time position for this program was filled on July 28, 2023 through a competitive recruitment, ahead of schedule. Staff collaborated to identify and vet training requirements for regulatory and OC San-mandated courses to structure training profiles specific to roles, classifications, and workgroups. (2) In progress. Staff continues to work towards preparing the profile master plan and updating processes including course planning, training budget requests, and fund allocation for FY 2024- 25. • Employee Relations Legal Services – Solicit, interview, and recommend a licensed law firm to provide as-needed legal services to support Human Resources in employment related cases by December 31, 2023. UPDATE: Complete. The solicitation was completed and contracts were awarded by the Board of Directors in October 2023, for services to be effective beginning November 1, 2023. Contracts were awarded to Liebert Cassidy Whitmore and Payne & Fears LLP. STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2024-3443 Agenda Date:1/17/2024 Agenda Item No:11. FROM:Robert Thompson, General Manager SUBJECT: PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2022-2024 MID-YEAR UPDATE GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Receive and file the Public Affairs Strategic Plan for Fiscal Years 2022- 2024 Mid-Year Update. BACKGROUND The Orange County Sanitation District’s (OC San)Public Affairs Office is responsible for creating, organizing,and disseminating all internal and external communication.The primary objective of the Public Affairs team is to deliver messages that are accurate,transparent,and designed to foster trust and confidence.An integrated Public Affairs Strategic Plan is essential to effectively manage the variety of audiences served. RELEVANT STANDARDS ·Build brand, trust, and support with policy makers and community leaders ·Maintain collaborative and cooperative relationships with regulators,stakeholders,and neighboring communities ·Make it easy for people to understand OC San’s roles and value to the community ·Maintain influential legislative advocacy and a public outreach program PROBLEM There are various initiatives and messages that the Public Affairs Office must share with internal and external stakeholders for continued operation and efficiency of OC San.The messaging must be consistent, concise, and thoroughly planned to be efficient and effective. PROPOSED SOLUTION The current Public Affairs Strategic Plan includes goals,objectives,strategies,and tactics to execute the various messages and efforts set forth by OC San.The two-year plan will be in place until June 2024, with updates provided to the Steering Committee every six months. Orange County Sanitation District Printed on 1/10/2024Page 1 of 4 powered by Legistar™ File #:2024-3443 Agenda Date:1/17/2024 Agenda Item No:11. PRIOR COMMITTEE/BOARD ACTIONS June 2023 -Board and Steering Committee received and filed the Public Affairs Strategic Plan for Fiscal Years 2022-2024 Year-End Report. February 2023 -Board and Steering Committee received and filed the Public Affairs Strategic Plan for Fiscal Years 2022-2024 Mid-Year Update. July 2022 -Board and Legislative and Public Affairs Committee received and filed the Public Affairs Strategic Plan for Fiscal Years 2022-2024. ADDITIONAL INFORMATION OC San’s Public Affairs Office Strategic Plan for Fiscal Years 2022-2024 (Plan)was developed based upon the principles of OC San’s mission of protecting public health and the environment and to support the implementation of OC San’s Strategic Plan.This Plan offers a vision to unify communication efforts and focus resources to achieve the greatest impact and results.The Plan consists of 11 categories. Below is a recap of the first six months of the plan. ·Employee Communications Goal: Optimize communication with internal audience including those operating in the field. o 505 The San Box Posts (Intranet) o 26 Three Things to Know Emails (Weekly email) o Three (3)Pipeline issues ·Industry Experts Goal:Establish and solidify OC San’s reputation as infrastructure leaders in the wastewater and resource recovery industry. o Seven (7) awards received o 15 speaking engagements reaching almost 1,000 people ·Media Relations Goal: Cultivate relationships with traditional and social media journalists and influencers. o Four (4) press releases issued o 350 social media posts across five platforms with average reach of 5,000 o 1,222 new followers ·Agency Branding and Messaging Goal:Enhance OC San’s image and branding by utilizing proper messaging in external communication pieces such as OC San’s website,presentations,digital media,and advertising, which includes maintaining a positive experience for OC San visitors. o Two (2) issues of Neighborhood Newsletter reaching an average of 4,500 per issue o Published 39 articles on the OC San website Orange County Sanitation District Printed on 1/10/2024Page 2 of 4 powered by Legistar™ File #:2024-3443 Agenda Date:1/17/2024 Agenda Item No:11. ·Educational Outreach Goal:Identify and implement avenues for education and outreach within OC San’s service area to promote OC San’s mission and vision. o 41 tours reaching almost 600 people o Continue supporting the Heritage Museum of Orange County with their virtual and in- person teachings reaching approximately 2,500 people o Participated in five (5) community events reaching over 500 people ·Capital and Maintenance Outreach Goal:Develop and implement outreach programs that will engage the communities affected by OC San construction and maintenance activities. o Four (4) printed notifications distributed reaching over 7,000 people o 18 electronic messages issued o Held individual meetings with project stakeholders ·Legislative Affairs Goal:Proactive engagement in legislative advocacy efforts that could impact OC San and the wastewater industry. o Created annual Legislative Plan o Issued seven (7) State position letters and two (2) Federal position letters ·Grant Coordination Goal: Monitor, track, and apply for grants available to OC San. o Approved for $3.45 million in community project funding o Received $40,000 grant for Headquarters Building educational display ·Local Government Affairs Goal:Ensure that local elected officials,member agencies,stakeholders,and OC San Board Members are actively engaged in the work of OC San. o Board Member Speaking Points issued monthly o Developed OC San’s Annual Report o Hosted in-person State of OC San with 150 participants o Six “Five Minutes Per Month” published o Two (2) member-agency outreach toolkits produced o Developed outreach program for inflow and infiltration issues within sewer service area ·Crisis Management Goal:Ensure the Public Affairs Office serves as the primary spokesperson for OC San during normal business and crisis scenarios and facilitates the dissemination of information. o Updated Integrated Emergency Response Plan areas pertaining to the Public Affairs Office o Updated the Public Affairs Office’s Continuity of Operations Plan Orange County Sanitation District Printed on 1/10/2024Page 3 of 4 powered by Legistar™ File #:2024-3443 Agenda Date:1/17/2024 Agenda Item No:11. ·General Manager Support Goal:Ensure the General Manager and Assistant General Manager are supported with information necessary to communicate to the varied OC San audiences. o Strategic Plan update o Six (6) General Manager Monthly Reports o Monthly talking points preparation o Preparation of GM Work Plan Update o Developed material for speaking engagements and presentations FINANCIAL CONSIDERATIONS All items included in the Public Affairs Strategic Plan FY 2022-2024 are budgeted in the FY 2022- 2024 Budget. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Public Affairs Strategic Plan, FY 2022-2024 Orange County Sanitation District Printed on 1/10/2024Page 4 of 4 powered by Legistar™ STRATEGIC PLANPUBLIC AFFAIRS 2022-2024 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 Public Affairs Strategic Plan FY 2022-2024 Introduction The Orange County Sanitation District’s (OC San) Public Affairs Office (PAO) is responsible for creating, organizing, and disseminating all internal and external communication. The primary objective of the PAO is to deliver messages that are accurate, transparent, and designed to foster public trust and confidence. An integrated Public Affairs Strategic Plan is essential to deal effectively with the variety of audiences we serve. The PAO staff provides services and tools and implements programs to meet the communication needs of several audiences for OC San. This includes planning and implementing media relations; website and intranet site content; construction outreach; elected officials and government relations; internal communications, education, and outreach; and graphic development. The PAO has created a Strategic Plan for Fiscal Years 2022 - 2024. This Plan is developed based upon the principles of OC San’s Mission of protecting public health and the environment and will support the implementation of OC San’s Strategic Plan. This Plan offers a vision to unify our communication efforts and focus resources to achieve the greatest impact and greatest results. This plan was created as we are in the process of recovering and moving into our new normal post the COVID-19 pandemic. At the creation of the previous PAO Strategic Plan, it was impossible to project the length of time that COVID-19 would impact our lives and operations, as such some items are carrying over to this new plan. Because much of what is planned and created by this group is based on external factors and therefore outside of our control, flexibility and fluidity is integrated into the plan. The PAO will follow the guidance set forth by management and the Board of Directors to carry out OC San’s messaging and support our member agencies. Background Information OC San represents 20 cities, 4 special districts and a portion of the unincorporated County of Orange. This area represents a community of 2.6 million people with approximately 550,000 customer accounts. Unlike most public agencies where there is direct contact with customers, at OC San, billing occurs through the County of Orange property tax bills. Therefore, OC San must work through other means to communicate with the public and the rate payers.We have a 25-member Board of Directors, and over 600 employees within six departments with various goals and objectives. While these groups work independently on a variety of projects, the goal of the PAO is to provide support and messaging that is consistent throughout the agency so that we are one voice, representing the same overall goals, and portraying the same brand. While there are many challenges with serving such a large and diverse customer base, there are also great opportunities working through the strategies laid out in this Plan. Public Affairs Team The division is staffed with six full-time employees and overseen by a manager. • Jennifer Cabral, Administration Manager • Daisy Covarrubias, Principal Public Affairs Specialist • Rebecca Long, Senior Public Affairs Specialist • Kelly Newell, Public Affairs Specialist • Belen Carrillo, Public Affairs Specialist • Gregg Deterding, Graphics Designer • Cheryl Scott, Administrative Assistant Each of these team members carry out specific functions to meet the communication goals and objectives laid out in this Plan. 2 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 Situation Analysis • The world is attempting to recover from a pandemic and return to a sense of normalcy, though identifying what - that remains to be seen. However, OC San has been able to continue with its operations and meet the mission of protecting public health and the environment. • While operations continue for OC San, the business functions have been modified to meet the health and safety guidelines established. • To ensure the safety of our critical on-site staff, approximately 50 percent of staff have been working remotely for the last two years. As stability with the health crisis is reached, telecommuting staff is beginning to return on-site. Communication methods have and will continue to address the varied audiences, work schedules and work environments to maintain open and transparent communications. • OC San is concluding a five-year rate program, with a rate study about to begin. Public communication must factor in the financial impacts to the OC San rate payers as decisions and communication is made regarding proposed fees for the next five years. • OC San has seen a high number of retirements this year resulting in significant personnel movement and new hires. Communicating OC San’s culture and reinforcing the importance in relationships are essential to the effectiveness and functionality of the agency. • OC San experienced high turnover in the Board of Directors in 2021. Continuous engagement with the Board Members is critical for the success of this agency. • As an essential service, OC San has continued to execute the Capital Improvement Program (CIP) to keep the regional projects on schedule that are enhancing the regional sewer system throughout the service area. In the next two fiscal years, OC San plans to award 28 construction contracts worth a total of $400 million. • In partnership with the Orange County Water District, OC San is constructing facilities to complete the final expansion of the Groundwater Replenishment System (GWRS). Once completed, OC San will be able to recycle 100 percent of the reclaimable flow and allow GWRS to produce enough water for 1 million people. • OC San is constructing a new administrative headquarters building in the City of Fountain Valley across the street from Plant No.1. The project will allow OC San to consolidate administrative staff into one building thus creating additional space for process facilities in the plant. The building is designed to be welcoming and inviting to the public. The main entry plaza will feature educational exhibits highlighting OC San’s mission of protesting public health and environment. Mission The Public Affairs Office is committed to communicating information about OC San in a timely, accurate and accessible way to the employees, the Board of Directors, our member agencies, the public, and the news media. • We are committed to open, honest, clear, and respecful two-way communication with our audiences. • We are dedicated to informing others about how OC San serves the public and protects the environment. • We are committed to outstanding customer service by responding to requests quickly and efficiently. • We are dedicated to teamwork and collaboration as well as being creative and taking the initiative to be out in front of issues. 3 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 Audiences This Public Affairs Plan focuses largely on four primary audiences. • Internal - Board of Directors - Executive Management Team - Employees - Retirees • The Public - Ratepayers - Member Agencies - Residents,Businesses,Commuters Impacted by OC San Construction and Maintenance - OC San Neighbors near our facilities(plants and pump stations) - Schools and Students - Tour Groups • Industry - Water/Wastewater Agencies - Trade Organizations - Trade Media • Influential Public - Local, State, and Federal Elected Officials - Environmental Groups - Local Media Agency Key Messages • OC San is committed to protecting public health and the environment by providing effective wastewater collection, treatment, and recycling. • OC San is more than a wastewater treatment facility; we are a resource recovery facility making use of all our byproducts. • OC San is dedicated to exceeding wastewater quality standards used for resource recovery. • OC San is committed to proper planning to ensure that the public’s money is wisely spent. • OC San’s assets are monitored and evaluated regularly to ensure top performance and timely replacement. • OC San values communicating our mission and strategies with those we serve and all other stakeholders. • Providing reliable, responsive, and affordable services in line with our customer needs and expectations is a top priority for OC San. • OC San focuses on creating the best possible workforce where safety, productivity, customer service, and training are a top priority. • OC San has worked very hard to create an integrated planning environment which begins with the expectations of its Board of Directors and flows down to the work product of each employee. We have worked hard to assure our staff members are communicating and providing transparent services to each other in support of the plan. • OC San has developed an integrated Planning/ Asset Management system that allows for intentional, thoughtful decision making to maintain current operations while adding resilience and meeting new challenges. • OC San has an organizational structure with informal relationships between employees that allow for collaboration toward common goals. 4 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 1. Optimize communication with our internal audience including those operating in the field. 2. Continue to build OC San’s reputation as infrastructure leaders in the wastewater and resource recovery industry. 3. Cultivate relationships with traditional and social media journalists and influencers to promote OC San’s programs and initiatives. 4. Enhance OC San’s image and branding by utilizing proper messaging in external communication pieces such as OC San’s website, presentation, digital media, and advertising. Maintain a positive experience and image for our visitors. 5. Identify and implement avenues for education and outreach within OC San’s service area to further promote OC San as a resource recovery agency, promote OC San’s mission and promote career opportunities within the wastewater industry. 6. Develop and implement outreach programs that will engage the communities affected by OC San’s construction projects. 7. Ensure proactive engagement in legislative advocacy efforts that could impact OC San and the wastewater industry. 8. Monitor, track, and apply for grants available and that make business sense to OC San. 9. Ensure that local elected officials, member agencies, stakeholders, and OC San Board Members are actively engaged in the work of OC San. 10. Ensure the Public Affairs Office serves as the primary spokesperson for OC San during normal business and crisis scenarios and facilitates the dissemination of information. To achieve these goals, the PAO presents the following strategies and tactics, along with the primary staff assigned to that area. While individual staff members are the key contacts for each of the goals, the team works collectively and collaboratively, reflecting our core values. Our staff recognizes the key role we play at OC San, not only communicating information, but also teaching and consulting others and serving as a resource to our Board of Directors, employees, the wastewater industry, and our member agencies. As we navigate through the pandemic recovery efforts, the team will follow this plan, and make necessary modifications to effectively communicate OC San’s strategic direction. Flexibility is implemented into this plan to deal with the dynamic situation we are all in. Public Affairs’ Goals for Fiscal Year 2022/23 and 2023/24 5 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 Public Affairs Strategies and Tactics 1. Category: Employee Communication Program Manager: Rebecca Long Program Coordinator/Support: Kelly Newell, Belen Carrillo, Gregg Deterding, and Cheryl Scott Goal (what): Optimize communication with our internal audience including those operating in the field. Objective (measure): Create employee engagement by utilizing the identified communication methods to share agency wide messages. Strategy (why): We value open and honest communication with our employees. PAO is committed to various efforts aimed at keeping OC San employees informed about important topics, increasing the overall quality of communications to our employees while tying the business aspects of the agency with the human-interest side. • Keep information on The San Box homepage current, relevant, and useful for OC San employees by working with the various departments to gather information that should be shared. • On a regular basis, staff will continue to support various departments with their communication and outreach needs. • PAO will produce six Pipeline newsletters per year with a goal of circulation by the third week of the publication month. • PAO will track Volunteer Incentive Program (VIP) points for all participating employees and coordinate the VIP appreciation celebration. • Create employee recognition and celebratory events throughout the year that comply with health guidelines, this may include small in- person gatherings and virtual events. To include but not limited to the Annual Holiday Lunch, the Harvest Festival, andVIP Celebration, etc. • Commemorate OC San’s achievement of reusing 100 percent of the reclaimable flow upon completion of the Groundwater Replenishment System’s Final Expansion. Celebrate the milestone and acknowledge the accomplishment with staff and stakeholders. • Continue with the Honor Walk program which acknowledges retired staff and past Board Members for their contribution to OC San. The recognition event will be hosted every other year starting in 2023. • Write and coordinate the 3 Things to Know email blast to be distributed to all staff each Monday. • Produce monthly Digester bulletin. • Support and promote OC San “U”, OC San’s training program. Tactics (how): 6 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 2. Category: Industry Experts Program Manager: Daisy Covarrubias Program Coordinator/Support: Kelly Newell, Gregg Deterding, and Cheryl Scott Goal (what): Establish and solidify OC San’s reputation as infrastructure leaders in the wastewater and resource recovery industry. Objective (measurable): Increase participation in strategic organizations through conferences, networking activities and awards by five percent. Strategy (why): To build positive public perception and confidence among our various audiences. Tactics (how): • Encourage participation and presentation in conferences • Encourage and support award application submittals • Publicize and coordinate award acceptance logistics • Track all awards won by OC San by keeping a master list • Track and promote staff abstracts, and publications 3. Category: Media Relations Program Managers: Daisy Covarrubias and Rebecca Long Program Coordinators: Kelly Newell, Belen Carrillo, Gregg Deterding, and Cheryl Scott Goal (what): Cultivate relationships with traditional and social media journalists and influencers. Objective (measurement): Increase media coverage with positive stories about OC San. Strategy (why): While a presence in the community is important to putting a face to our agency, media (traditional and social) is equally important with a broader reach and a more direct line of communication. 7 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 4. Category: Agency Branding and Messaging Program Manager: Daisy Covarrubias Program Coordinators/Support: Gregg Deterding, Kelly Newell, and Cheryl Scott Goal (what): Enhance OC San’s image and branding by utilizing proper messaging in external communication pieces such as OC San’s website, presentations, digital media, advertising, which includes maintaining a positive experience for OC San visitors. Objective (measure): Continue with OC San’s branding campaign including updating collateral material, signage, and promotional material as appropriate and as it is used. Maintain the lobby(s) current and informative with relevant information, i.e., displays, awards case, etc. Strategy (why): A cohesive voice, message, look, and feel are critical to the public perception that an organization holds with its community. A positive and pleasant in-person experience reinforces OC San’s culture and core values as well as showcasing OC San as industry leaders, and a well-run organization, leaving behind the stigma of typical government agencies. Tactics (how): • Develop new website to better meet the information needs of our visitors while meeting accessibility standards. • Maintain website accuracy, relevancy and timeliness with new stories posted weekly. • Provide presentations, consultation, and advice on the branding and image of OC San. • Develop new collateral materials around the key messages. • Explore advertising options to inform the public of agency efforts and role in enhancing the local economy. • Fulfill all requests for graphics, photos, and logos. • Continue with online community newsletter. Increase reach and distribution list. • Develop a branding plan for the new Headquarters Building. • Develop an educational display in the headquarters building to illustrate OC San’s reuse and recycling efforts in support of the environment and public health. Display to be revealed when new building is unveiled. • Maintain the lobby wall in the administration building at Plant No. 1 and the Operations Center at Plant No. 2 with OC San’s current branding and messaging. Tactics (how): • Annually update media list to stay current and fresh. • Develop a press kit to be online and interactive. • Build a calendar of news release topics of interest to the public and stakeholders • Invite media for a facility tour (virtual or small group). – Rolling over to new plan as unable to complete due to COVID—19 restrictions. • Develop media strategies for important events, decisions, or actions. e.g. CIP Campaign (see details in Category 6: Capital and Maintenance Outreach. • Conduct media training for Board leadership, EMT and key staff members. - Rolling over to new plan as unable to complete due to COVID—19 restrictions. • Weekly (3-5 times) social media posts about the happenings at OC San with focus on OC San’s accomplishments and mission. • Continue with social media campaigns #OCSanAtWork, #What2Flush, and those currently supporting ongoing efforts. 8 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 • Rotate flags on light poles at Plant No. 1 and at Plant No. 2 on a biennial basis. • Keep the award display cabinet up to date by rotating awards. • Keep the retiree display in the Administration Building hallway up to date. On an annual basis collect the names of the retirees and update the display board. • Maintain and coordinate the installation of Honor Walk bricks on a biennial basis. • Display collateral material in a neatly and organized manner displayed with current and relevant information. • Develop a video library of OC San programs to utilize as educational and promotional tools. • Promote the development and implementation of OC San’s permittee awards program that recognizes industries for improving their adherence to excellent standards. • Support and promote the development of an awards program for biosolids truck drivers. • Develop a campaign to showcase OC San’s diversity to be launched internally and externally. 5. Category: Educational Outreach Program Manager: Rebecca Long Program Coordinators/Support: Kelly Newell, Belen Carrillo, Gregg Deterding, and Cheryl Scott Goal (what): Identify and implement avenues for education and outreach within OC San’s service area to promote OC San’s mission and vision. Objective (measurement): Create and identify new educational opportunities including virtual events and webinars to promote and educate the community on OC San’s work and the essential service provided. Incorporate the GWRS messaging to increase awareness of the benefits to our service area. Strategies (why): To further promote OC San as a resource recovery agency, promote OC San’s mission and promote career opportunities within the wastewater industry. Tactics (how): • Execute the Inside the Outdoors contract for Fiscal Year 2022-2023 to continue the educational partnership that includes the Sewer Science program to 500 students within Orange County and introduce them to OC San’s virtual tour program. • Reinstate physical plant tours and continue offering the virtual tour to increase the reach of OC San’s tour program. • Identify 10-12 community event opportunities for OC San to participate in to inform and educate the community on the important role OC San plays in public health and the environment. • Continue to encourage and promote the Volunteer Incentive Program to have a pool of staff that volunteer for events and speaking engagements that OC San participates in. • Expand OC San’s speaker’s bureau to provide a wider set of speakers available. • Public Service Announcement (PSA) Contest – work with high schools in our service area to create a promotional PSA for OC San on a biennial basis. Obtain a minimum of 20 individual and/or group entries. • Continue hosting Wastewater 101 Citizen Academy for our ratepayers, and influential public to showcase OC San operations and initiatives. Host a minimum of four (4) series per year. • Support the Heritage Museum of Orange County’s educational efforts by supplying material to be used for virtual and in-person teaching of OC San’s key messages. 9 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 6. Category: Capital and Maintenance Outreach Program Managers: Daisy Covarrubias and Tanya Chong from Engineering, Program Coordinators/Support: Belen Carrillo, Kelly Newell, Gregg Deterding, Cheryl Scott, and Jennifer Wein from Engineering Goal (what): Develop and implement outreach programs that will engage the communities affected by OC San construction and maintenance activities. Objective (measurement): Develop, implement, and provide outreach support for over 15 capital projects scheduled to break ground in fiscal years 2022/2023 and 2023/2024 in more than 10 cities. Strategy (why): Form a positive presence in the community prior to the start of construction projects or maintenance activities that is personal and proactive. Provide impacted community with information ahead of construction activities. Inform them of the benefits and need for the project to gain support and understanding of the necessary construction. Tactics (how): • Proactively offer briefings and community meetings to impacted neighborhoods, civic groups, businesses, schools, churches, and other institutions within the project area on an as needed basis. • Explore the option of placing advertising pieces in communities/areas impacted by construction. • Respond to inquiries within a 24-hour period. • Provide project description and notifications to impacted residents at least two weeks before construction begins. • Update collateral materials, fact sheets and website with current construction information on an as needed basis. • Maintain ongoing communications with city staff and Board Members on current and upcoming construction outreach projects in affected cities. • Maintain ongoing communications with impacted residents within the project area through collateral material (e.g., flyers, door hangers, emails, text alerts, social media posts, etc.). • Measure customer satisfaction through a construction outreach survey to be distributed at the close of construction programs. • Support the Vendor Outreach Program to promote OC San business opportunities with local businesses. 10 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 7. Category: Legislative Affairs Program Manager: Rebecca Long Program Coordinator/Support: Kelly Newell, Gregg Deterding, and Cheryl Scott Goal (what): Proactive engagement in legislative advocacy efforts that could impact OC San and the wastewater industry. Objective (measure): Continue positive relationships with local, state, and federal officials through facility tours, meetings, and bill tracking as stated in the Legislative Plan. Strategy (why): Legislative advocacy is an important aspect of our business. Having relationships and being actively involved, providing input and OC San’s perspective on potential legislature can and does directly affect OC San and our business. The PAO is responsible for executing the Board approved Legislative Plan, which is updated on an annual basis. In addition, staff is responsible for tracking state and federal legislation, managing OC San’s legislative advocates, and seeking appropriations and grants. Tactics (how): • Develop and implement Annual Legislative Plan in the second quarter of each fiscal year. • Track bills and maintain a priority list of key legislation. • Provide regular updates to the Legislative and Public Affairs Committee on state and federal matters. • Host legislative tours. • Engage in Advocacy Days in Sacramento and Washington DC once a year. • Take positions on bills that could affect OC San or the industry. • Work with industry organizations on state and federal issues to ensure OC San’s positions are communicated. • Partner with industry organizations to co-host virtual events and activities. • Manage the legislative advocates’ contracts and facilitate regular communication between lobbyists, staff, and the Board of Directors. 8. Category: Grants Coordination Program Manager: Rebecca Long Program Coordinator/Support: Kelly Newell, Gregg Deterding, and Cheryl Scott Goal (what): Monitor, track, and apply for grants available to OC San. Objective (measure): Apply and obtain grants for qualified OC San projects and programs. Strategy (why): Outside funding is important in moving OC San projects and programs forward. With ongoing attention to government spending, it is vital for OC San to apply for and secure grants to offset costs when available. 11 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 Tactics (how): • Apply for two grants a year based on availability. • Ensure Grant Policy is updated and current. • Research grant opportunities and report out to the Legislative and Public Affairs Committee. • Seek out available grant funding opportunities for OC San and its various divisions. • Secure letters of support. • Publicize grant awards received. • Create and measure outcomes. 9. Category: Local Government Affairs Program Manager: Daisy Covarrubias Program Coordinators/Support: All PAO staff Goal (what): Ensure that local elected officials, member agencies, stakeholders, and OC San Board Members are actively engaged in the work of OC San. Objective (measure): Provide at least two communication tools per month Strategy (why): Keeping OC San’s influential public engaged in OC San’s projects and accomplishments are critical to the support and success of our agency. Tactics (how): • Provide Board of Directors with speaking points following every OC San board meeting that can be used when reporting back to their respective councils and community groups. • Support an orientation (as needed) for new Board members. • Develop and keep a current list of monthly informational presentations. • Maintain an informational presentation video library for the Board of Directors on key agency topics. • Provide regular reports to the Legislative and Public Affairs Committee. • Develop OC San’s Annual Report. • Publish a Five Minutes Per Month, each month. • Participate in government affairs committees. • Invite new council and board members within OC San’s service area to take a tour of OC San and offer presentations to their respective agencies on OC San programs and efforts. • Create and distribute quarterly outreach tool kits for member agency PIOs to help them easily share and disseminate information about OC San. • Host a “State of the District” event for influential leaders throughout the infrastructure and water/wastewater industry, including virtual option. • Develop an outreach program for member agencies regarding inflow and infiltration issues within their sewer systems. The program will aim to educate, inform, and reduce inflow and infiltration affecting the local and regional sewer system. 12 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 10. Category: Crisis Management Program Manager: Rebecca Long Program Coordinators/Support: All PAO Staff Goal (what): Ensure the PAO serves as the primary spokesperson for OC San during normal business and crisis scenarios and facilitates the dissemination of information. Objective (measure): Ensure that the PIOs in the PAO can respond in a crisis. Provide the necessarily tools and material to follow established protocols and support the situation as needed. Strategy (why): It is imperative during a crisis that OC San be proactive and provide clear and effective messaging to employees, public, and the media. Tactics (how): • Maintain an updated crisis communication plan including regular briefings with staff to identify possible issues and responses. • Maintain and update PAO’s Continuity of Operations Plan (COOP). • Work with Risk and Safety Management on Public Affair’s role in an emergency, including our role via the Integrated Emergency Response Plan. • Ensure proper procedures are in place for Board, employees, and public notification. • Maintain updated contact lists for resource, member, and partnering agencies to coordinate and assist during crisis. • Develop protocols on everyday PAO tasks to facilitate the operations of the group in a time of crisis. 11. Category: General Manager Support Program Manager: Daisy Covarrubias Program Coordinators/Support: All PAO Staff Goal (what): Ensure the General Manager and Assistant General Managers are supported with information necessary to communicate to the varied OC San audiences. Objective (measure): Develop monthly communication pieces on behalf of the General Manager. Ensure General Manager (or designee) is participating and involved in promoting OC San’s initiatives. Strategy (why): Collaborate with the General Manager to prepare communication and messaging that reflects the mission and vision of OC San. 13 Pu b l i c A f f a i r s D i v i s i o n 10 8 4 4 E l l i s A v e n u e Fo u n t a i n V a l l e y , C A 9 2 7 0 8 Tactics (how): New Tactics Introduced • Assist the General Manager and the Assistant General Managers with keeping the Board Members informed and up to date with OC San activities. • Assist in the development of the General Manager’s Monthly Report. • Develop talking points for Board and Committee meetings. • Develop material and speaking points for presentations and speaking engagements. • Support the development of the OC San Strategic Plan. • Assist in the development of the General Managers Annual Work Plan, including mid- year and end of year reports. • Manage Ask the GM questions submitted. • Coordinate and support VIP tours guided by General Manager and Assistant General Managers. • Coordinate and produce two Town Hall meetings (live and/or pre-recorded) to keep employees informed and engaged. Closing Comments This plan is a broad outline of the Public Affairs Office program. As new issues arise, new functions and duties will evolve as well. The role of the Public Affairs Office is to stay ahead of issues, be responsive and flexible to meet the needs of the agency. We will adjust our program accordingly. • Vendor Outreach Program • Inflow/Infiltration Member Outreach Campaign • OC San New Website • Biosolids Driver Rewards Program • Permittee Awards • Diversity Campaign • Heritage Museum Educational Program • Video Library 14 Public Affairs Division 10844 Ellis Avenue Fountain Valley, CA 92708 STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2024-3444 Agenda Date:1/17/2024 Agenda Item No:12. FROM:Robert Thompson, General Manager Originator: Mike Dorman, Director of Engineering SUBJECT: REIMBURSEMENT AGREEMENT FOR ORANGE COUNTY SANITATION DISTRICT MANHOLE FRAME AND COVER ADJUSTMENTS ON PACIFIC COAST HIGHWAY IN THE CITY OF NEWPORT BEACH GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Approve the Reimbursement Agreement with the City of Newport Beach titled “Reimbursement Agreement (Orange County Sanitation District Manhole Adjustment)”for an amount not to exceed $689,699 for Orange County Sanitation District manhole frame and cover adjustments on Pacific Coast Highway in the City of Newport Beach in a form approved by Special Counsel. BACKGROUND Caltrans is performing street improvements on the Pacific Coast Highway from the Santa Ana River to Jamboree Road in the City of Newport Beach for a total bid amount of $10,440,096.This project generally consists of asphalt pavement resurfacing and associated improvements within the existing right-of-way.The City of Newport Beach (City)and the Orange County Sanitation District (OC San) are responsible for adjusting the elevation of their existing manholes and valve boxes within the public right of way to maintain road safety and system function. RELEVANT STANDARDS ·Protect OC San assets ·Maintain collaborative and cooperative relationships with regulators,stakeholders,and neighboring communities ·Ensure the public’s money is wisely spent PROBLEM OC San owns 103 manholes and 15 valve boxes within the limits of the Caltrans work area.These manholes and valve boxes require adjustment to a final grade after the pavement is resurfaced to maintain road safety and sewer accessibility.The City also has similar utility access points that must also be adjusted for the Caltrans work. Orange County Sanitation District Printed on 1/10/2024Page 1 of 3 powered by Legistar™ File #:2024-3444 Agenda Date:1/17/2024 Agenda Item No:12. PROPOSED SOLUTION Perform the adjustment work as a combined project with the City,separate from the Caltrans project. Enter into a reimbursement agreement with the City to have them execute the project.OC San will provide the manhole frames and covers to the City and perform inspection services to ensure the construction is in conformance with OC San standards.It is anticipated that work will begin in September 2024. TIMING CONCERNS The Caltrans work impacting OC San’s assets is expected to begin in September 2024. RAMIFICATIONS OF NOT TAKING ACTION If OC San takes no action,manhole frames and covers may be damaged,buried,or uneven with the finished road surface after the completion of the Project.These scenarios pose safety hazards for public drivers. If OC San decides to publicly bid and perform the work at a later date,it is likely to cost more,access to some OC San facilities may be reduced until the work is complete,and there will be additional street closures that would impact the public. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION To efficiently execute and coordinate the adjustment work and minimize the impact to the public,the City and OC San agreed to execute a combined project.The City will manage the execution of the project and will coordinate inspections with OC San. The City advertised Invitation No.9417-1,West Coast Highway Joint Manhole and Valve Adjustments Project,for bids on November 15,2023,and four sealed bids were received on December 13,2023. A summary of the bid opening follows: Engineer’s Estimate $ 1,026,000 Bidder Amount of Bid R.J. Noble Company $ 922,925 All American Asphalt $ 1,154,100 Teichert Energy & Utilities Group, Inc.$ 1,424,840 Manhole Adjustment Inc.$ 3,468,550 OC San’s reimbursement amount of $689,699 includes OC San’s portion of the work,a 5% management fee for the City to manage the project,and a 20%construction contingency (consistent with the City’s approach)to account for unknown conditions that may be discovered during performance of the work. Orange County Sanitation District Printed on 1/10/2024Page 2 of 3 powered by Legistar™ File #:2024-3444 Agenda Date:1/17/2024 Agenda Item No:12. CEQA CEQA compliance falls under the City’s project. FINANCIAL CONSIDERATIONS This recommendation will be funded under the Repairs and Maintenance line item for the Operations and Maintenance Department Fiscal Years FY 2024-2025 budget,which will be approved by the Board in June 2024.No work will be completed until the approval of the OC San 2024-25 Operating Budget in June 2024. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Reimbursement Agreement Orange County Sanitation District Printed on 1/10/2024Page 3 of 3 powered by Legistar™ BOARD OF DIRECTORS Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2023-3366 Agenda Date:1/17/2024 Agenda Item No:13. FROM:Robert Thompson, General Manager Originator: Wally Ritchie, Director of Finance SUBJECT: CONSIDERATION OF BUDGET ASSUMPTIONS AND BUDGET CALENDAR FOR PREPARATION OF THE FISCAL YEAR 2024-25 AND FISCAL YEAR 2025-26 BUDGETS GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Approve the FY 2024-25 and FY 2025-26 budget assumptions and calendar.Direct staff to incorporate these parameters in the preparation of the FY 2024-25 and FY 2025-26 budgets. BACKGROUND For the budget process,the Board of Directors establishes the Budget Assumptions and approves the Budget Calendar. Staff will make a brief presentation at the Board of Directors meeting. RELEVANT STANDARDS ·Ensure the public’s money is wisely spent ·Produce appropriate financial reporting ADDITIONAL INFORMATION Currently,there are no proposed changes to the Orange County Sanitation District (OC San)Fiscal Policy.The Fiscal Policy is published in the FY 2022-23 and 2023-24 Budget document (Section 3, Pages 1-7), and is available on OC San’s website. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·FY 2024-25 and FY 2025-26 Preliminary Budget Assumptions and Calendar ·Presentation Orange County Sanitation District Printed on 1/10/2024Page 1 of 1 powered by Legistar™ Budget Assumptions Fiscal Year 2024-25 & 2025-26 (Preliminary) 1 Economic Assumptions •The November 2023 12-month change for the Los Angeles-Long Beach-Anaheim consumerprice index (CPI-U) is 2.8%. This is lower than the prior year CPI-U of 6.0% observed in November 2022. This trend is monitored during the budget process for significant changes. •The December 2023 annual California Construction Cost Index (CCI) is 9.4%. This iscomparable to the prior year CCI of 9.3% in December 2022. Revenue Assumptions •Revenues are budgeted per the OC San rate study completed in December 2022, which ensures equitable district fees and accurate system cost recovery from new development. •In FY 2024-25, the Single-Family Residence (SFR) Rate will increase by $13, or 3.6%, from$358 to $371, comparable with the CPI-U index. •In FY 2025-26 the SFR Rate will increase by $13, or 3.5%, from $371 to $384, comparable with the CPI-U index. •The Capital Facilities Capital Charge (CFCC) fees are adjusted annually by the Construction Cost Index (CCI) released by the Engineering News Record (ENR). CFCC fees fund infrastructure for additional capacity. Other infrastructure is funded by user fees. •OC San currently serves approximately 933,489 Equivalent Dwelling Unit (EDU) connections. No growth to the amount of EDU connections is anticipated in the budget. •Permit user rates in the budget are included in the following table: Permit User Fees FY 2023-24 FY 2024-25 % Increase FY 2025-26 % Increase Flow – per million gallons $1,676.09 $1,754.41 4.7% $1,836.37 4.7% Biochemical Oxygen Demand (BOD) – per 1000 pounds $705.08 $744.23 5.6% $785.55 5.6% Suspended Solids (SS) – per 1000 pounds $815.51 $855.92 5.0% $898.34 5.0% •Annexation fees capture both the net current assets and the equivalent property taxallocations totaling $4,235 per acre. Annexable property in OC San’s service area is minimaland no fees from annexation are budgeted. •Property tax revenues are budgeted to increase 2% annually. Proposition 13 limits theincrease of the assessed value of properties to a maximum of 2% annually. However, theserevenues can fluctuate with new construction and turnover of property ownership. Budget Assumptions Fiscal Year 2024-25 & 2025-26 (Preliminary) 2 •Earnings on OC San cash and investment balances are budgeted at 1.0% of the averageprojected cash and investment balance each fiscal year. Operating Assumptions •The proposed operating budget continues to reflect an emphasis on safety, security, and maintenance of plant assets and infrastructure. •Operating expenses are anticipated to approximate the adopted FY 2023-24 budget of $215.4million with general increases for inflation. •Average daily flows are budgeted at 187 MGD for FY 2024-25 and 187 MGD for FY 2025-26.The FY 2023-24 projection of 187.8 MGD reflects an increase of 1.9 MGD from the final FY 2022-23 average daily flow of 185.9 MGD. Personnel Assumptions •Staffing levels are expected to remain consistent. The total FY 2023-24 authorized staffinglevel is 653 FTEs. Levels are reviewed during the budget process and adjustments areconsidered to accommodate new programs, operating efficiency, and administrative duties. •Vacant positions are budgeted at step 1 for half of FY 2024-25 (50%) and a full year at step 2for FY 2025-26 (100%). If a position is assumed to be hired in FY 2025-26 then the positionis budgeted at step 2 for the full year (100%). •New positions are budgeted at step 1 for FY 2024-25 and at step 2 for FY 2025-26. •A vacancy factor of 4.0% on authorized positions is budgeted for FY 2024-25 and FY 2025-26.As of December 2023, the vacancy factor is trending at 7.2%. This factor accounts for thetime that authorized positions remain vacant due to employee retirement, employee turnoverand recruitment. •Orange County Employees Retirement System (OCERS) costs are budgeted per employeebased on each employees’ plan. Plan H rates include OC San’s pickup of 3.5% of employeecontributions. Employees hired on or after January 1, 2013, are enrolled in OCERS Plan U.Interns do not participate in OCERS and are budgeted at 6.2% for Social Securitycontributions. The following table displays budgeted OCERS rates: OCERS Plan # Employees FY 2023-24 FY 2024-25 % Change Plan B 52 13.09% 12.81% -0.28% Plan H 191 13.47% 13.36% -0.11% Plan U 365 9.82% 9.97% +0.15% Budget Assumptions Fiscal Year 2024-25 & 2025-26 (Preliminary) 3 •Cost-of-living-adjustments (COLA) for salaries are budgeted in line with currentMemorandums of Understanding (MOU) for the Orange County Employees Association(OCEA), Local 501, and Supervisor and Professional (SPMT) groups. The COLA for FY 2024-25 is 3.5%. •Employee insurance and other benefits are anticipated to increase. Increases will bedetermined during the budget process when additional information is available. Materials, Supplies, & Services Assumptions •The prior year re-appropriations contingency budget is set at 0.5% of the Operating materials and services budget. This contingency covers goods or services ordered before the end ofthe fiscal year that are not delivered until the following fiscal year. •The General Manager’s contingency budget is set at 0.85% of the Operating materials andservices budget. These funds will be allocated to appropriate line items during the year afterrequests and justifications for unanticipated needs are approved by the General Manager. Capital Improvement Program (CIP) Assumptions •CIP cash outflows are determined during CIP budget validation. The CIP budget will bereviewed and validated throughout the budget process. Preliminary cash outflows areprojected based on the previously validated CIP as follows: o $287.7 million in FY 2024-25 (preliminary projection) o $290.4 million in FY 2025-26 (preliminary projection) •CIP is evaluated continuously by Financial Management, Project Management Office, and Planning divisions at OC San. Project deferrals, changes, and priorities may impact theamount and timing of CIP cash flow and repair and maintenance costs in Operations. •Through November 2023, $78.7 million of the $288.6 million FY 2023-24 CIP budget wasexpended (27.3%). Debt Financing Assumptions •Borrowing will be included only for facilities which do not add capacity and that are funded by all users for replacement, rehabilitation, and improved treatment. •No additional new debt is anticipated over the next ten-years. The approved user fee schedule is considered sufficient to fund OC San operating and capital requirements. •Financial management continues to monitor the debt program for potential interest savings opportunities through refunding or paying down existing debt. •No additional debt proceeds are scheduled for FY 2024-25 or FY 2025-26. Budget Calendar Phase I: Budget Preparation DATE TASK / EVENT RESPONSIBILITY 1/9/2024 Present preliminary budget assumptions and draft budget calendar to EMT and Managers Finance 1/18/2024 Budget kickoff All Budget Roles 2/1/2024 Forms due: • IT equipment • Promotional items • Training • Conference Budget Coordinators 2/8/2024 Forms due: • Memberships • Vehicle intake • Vehicle justification • Personnel • General capital equipment (CORF) Budget Coordinators 2/15/2024 Forms due: • Operating expense line-item Budget Coordinators 2/20/2024 Revenue budget complete for Director of Finance review Finance 2/22/2024 CIP Engineering change control validation complete Project Managers 3/14/2024 Division organization charts, performance results and performance measures due Budget Coordinators 4/4/2024 Department narratives for Executive Summary due EMT 5/29/2024 Draft 2-year budget book included in Committee agenda packet Finance Phase II: Budget Review DATE TASK / EVENT RESPONSIBILITY 2/29/2024 Review of: • New position, Change to position, New classification Human Resources Week of 3/4/2024 Division Operating Budget review meetings with Finance Division Managers 3/7/2024 Final review of: • New position, Change to position, New classification General Manager 3/14/2024 Operating Budget recommendation to General Manager Finance Week of 3/18/2024 General Manager meetings to review Operating Budget recommendations and Capital Equipment requests General Manager / Department Heads / Finance Budget Calendar 3/21/2024 to 4/10/2024 CIP Program review meetings for Cash Flow, Adjustments, and incorporation of Capital Equipment Engineering / Finance 3/27/2024 CIP projects budget review complete PMO 4/11/2024 General Manager review of CIP recommendation General Manager / Engineering / Finance 4/22/2024 CIP Budget recommendation presented to EMT EMT 5/16/2024 General Manager budget message finalized General Manager Phase III: Budget Presentations DATE TASK / EVENT RESPONSIBILITY 1/17/2024 Board Meeting: Budget Assumptions and Calendar Finance 2/7/2024 Operations Committee: Mid-Year Financial Report Finance 2/14/2024 Administration Committee: Mid-Year Financial Report Finance 3/6/2024 Operations Committee: Revenues and Reserves Finance 3/13/2024 Administration Committee: Revenue and Reserves Finance 3/25/2024 Expenditures Overview to EMT Finance 4/3/2024 Operations Committee: Expenditures Overview Finance 4/10/2024 Administration Committee: Expenditures Overview Finance 5/1/2024 Operations Committee: CIP Budget Overview Engineering / Finance 5/8/2024 Administration Committee: CIP and Insurance Overview Engineering / Finance Phase IV: Budget Deliberations & Distribution DATE TASK / EVENT RESPONSIBILITY 6/5/2024 Operations Committee: Proposed 2-Year Budget Final Draft Finance 6/12/2024 Administration Committee: Proposed 2-Year Budget Final Draft Finance 6/26/2024 Board Meeting: Public Hearing and Budget Adoption Board of Directors 7/1/2024 Adopted Budget Posted and Available to OC San Employees Finance 1/10/2024 1 FY 24-25 and FY 25-26 Budget Assumptions Presented by: Ruth Zintzun, Finance and  Procurement Manager Board of Directors January 17, 2024 v Orange CountySanitation District70thAnniversary 2.8%General inflation o November 2023 o Los Angeles‐Long Beach‐Anaheim consumer price index 9.4% Construction inflation o December 2023 o California Construction Cost Index 2% Property tax o Prop 13 limits 1% Interest earning on investments 2 1 2 1/10/2024 2 v Orange CountySanitation District70thAnniversary 3 $358 $371 $384 $397 $411  $0 $50 $100 $150 $200 $250 $300 $350 $400 $450 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 FY 27‐28 Single Family Residential Rate 3.6% increase v Orange CountySanitation District70thAnniversary 4 $215 $221 $227 $234 $241 $200 $205 $210 $215 $220 $225 $230 $235 $240 $245 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 FY 27‐28 Mil l i o n s 2.5% increase 3 4 1/10/2024 3 v Orange CountySanitation District70thAnniversary 5 •655 FTEs in 2023‐24 o No significant changes anticipated •3.5% salary adjustment for FY 2024‐25 o Last year of 3‐year MOU o New MOU’s will be negotiated for FY 2025‐26 •Moderate increases anticipated for benefits v Orange CountySanitation District70thAnniversary 6 $272 $288 $291 $277 $275 $342 $403 $383 $299 $239 $0 $50 $100 $150 $200 $250 $300 $350 $400 $450 FY23‐24 FY24‐25 FY25‐26 FY26‐27 FY27‐28 FY28‐29 FY29‐30 FY30‐31 FY31‐32 FY32‐33 Mi l l i o n s 10 Year CIP 5 6 1/10/2024 4 v Orange CountySanitation District70thAnniversary 7 •Anticipated refunding in current fiscal year o 2014A o 2015A •No additional “new money” or refunding debt issuance is  scheduled for FY 2024‐25 or FY 2025‐26 •All current debt is scheduled to retire by 2044 v Orange CountySanitation District70thAnniversary 8 Fees and Charges $369 Property Taxes $116 Other ‐$46 Operating $215 CIP $272 Debt Service ‐$69Other ‐$8 $0 $100 $200 $300 $400 $500 $600 Revenues Expenditures Mil l i o n s $530 $562 $32  million 7 8 1/10/2024 5 v Orange CountySanitation District70thAnniversary 9 January February March April May June Budget Assumptions  and Calendar Board Revenues and  Reserves Operations Administration Expenditures Operations Administration CIP Operations Administration Proposed 2‐Year  Budget Operations Administration Board Insurance Administration 9 BOARD OF DIRECTORS Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2024-3445 Agenda Date:1/17/2024 Agenda Item No:14. FROM:Robert Thompson, General Manager Originator: Lorenzo Tyner, Assistant General Manager SUBJECT: SOLICITATION OF GENERAL LEGAL SERVICES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Provide an update on the solicitation,scope of work,and contract structure for the upcoming General Legal Services procurement. BACKGROUND In December 2023,the General Legal Services Ad Hoc Committee discussed factors affecting the structure of the solicitation and contract. RELEVANT STANDARDS ·Ensure the public’s money is wisely spent PRIOR COMMITTEE/BOARD ACTIONS November 2023 -Board of Directors approved conducting an open competitive solicitation for general legal counsel services;and assigned the General Legal Services Ad Hoc Committee as oversight for the solicitation process. ADDITIONAL INFORMATION An overview of the solicitation and contract structure as recommended by the General Legal Services Ad Hoc Committee will be provided. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Draft Scope of Work Orange County Sanitation District Printed on 1/10/2024Page 1 of 1 powered by Legistar™ EXHIBIT A Page 1 of 6 Specification No. CS-2024-1440BD EXHIBIT A SCOPE OF WORK GENERAL LEGAL SERVICES SPECIFICATION NO. CS-2024-1440BD EXECUTIVE SUMMARY/OVERVIEW The Orange County Sanitation District (OC San) operates the third largest wastewater agency west of the Mississippi River. Since 1954, we have safely collected, treated, and disposed of and/or reclaimed the wastewater generated by 2.6 million people living and working in central and northwestern Orange County, California. Each day we treat approximately 180 million gallons of wastewater, enough water to fill Anaheim stadium over two and a quarter times. About 80 percent of the wastewater comes from homes – sinks, toilets, showers, laundry, and dishwashers. The remaining come from businesses – retail stores, restaurants, manufacturers, hotels, offices, and other industries. OC San is a special district, governed by a 25-member Board of Directors. For the Fiscal Year 2022-23, OC San’s total Operating and Capital Improvement Program budget was $476.5 million. We employ a staff of over 600 employees in professional, administrative, technical, and trade occupations, managing the day-to-day activities of OC San, including, but not limited to, in areas of public works, contracts, environmental, air quality, real estate, and utility rates. We have a diverse workforce in various job classifications including plant operators, mechanics, electricians, engineers, scientists, accountants, construction inspectors, among many others. Our facilities include 388 miles of sewer pipes, located throughout the county, and two treatment plants (one in Fountain Valley, CA and the other in Huntington Beach, CA) where wastewater is treated in accordance with strict state and federal standards. A future Headquarters Complex building to house OC San’s administrative support departments is slated for completion in early 2024. Our employees are on duty protecting public health and the environment by ensuring the sewer system operates efficiently 24 hours a day, seven days a week, and 365 days a year. We take pride in providing quality service to our ratepayers. 1 PURPOSE OC San is seeking proposals from qualified legal firm(s) (hereinafter referred to as “Consultant(s)”) to provide legal services on an as-needed basis. Proposals are solicited in accordance with the terms, conditions, and instructions set forth in the Request for Proposal (RFP). OC San intends to receive and evaluate proposals from Consultants (Proposals) and enter into a Professional Services Agreement(s) (Agreement) for the legal services to be provided. OC San expects the Consultants providing legal services to be service-oriented, actively involved in the business of OC San, creative in finding solutions to matters, proactive in assisting OC San’s officials and staff mitigate risk and avoid legal pitfalls, and tenacious in defending against claims and lawsuits. OC San reserves the right to award an Agreement to a single firm for all the legal services requested or multiple Agreements to various firms for general services and/or specified areas of law listed in section 6, Areas of Law and Requirements, below. EXHIBIT A Page 2 of 6 Specification No. CS-2024-1440BD 2 BACKGROUND OC San currently has one firm providing legal services in all areas listed in section 6, Areas of Law and Requirements, below. Over recent years, OC San has conducted an effort to competitively solicit all current legal services to ensure OC San is receiving the best value and service available. OC San currently spends between $1.3 million to $1.8 million annually for legal services outlined in this RFP. In 2023, OC San conducted a solicitation to procure and award contracts for Human Resources legal services. The service covered under those agreements are not included in this solicitation. The following are some data of interest for Consultants. OC San • Has 49 active construction contracts valued at over $750 million • Annually issues over 5,000 purchase orders • Has over 100 air quality permits • Adopted 5-year rate increases in 2023 • Has a 10-year CIP budget of $3.1 billion 3 DESCRIPTION Through this RFP, OC San seeks qualified legal firms with local offices to act as OC San’s outside counsel to provide legal advice and defense on matters, including, but not limited to, general counsel; special district law; public works construction; environmental law; general contracts; utility rate setting; water law; real estate and related matters; air quality law; and other legal advisory services on an as-needed basis. OC San may continue to employ attorneys who leave a firm selected under this RFP to complete any matters that are pending at the time the attorney leaves the employment of the firm, and OC San may continue to work with such attorney in new matters. Firms selected under this RFP shall cooperate in this respect. OC San may also hire attorneys outside this procurement when a legal matter requires specialized knowledge, experience, or capacity that the firms selected through this RFP do not possess. This RFP does not entitle any selected firm to obtain actual assignments from OC San. Whether or not a selected firm is given assignments depends on the nature of the matter, the qualifications of the selected firms, and the needs of OC San. OC San seeks legal services from qualified legal firm(s) with expertise in the areas of law detailed in section 6, Areas of Law and Requirements, below. The services shall be provided under the direction of OC San’s Board of Directors or the General Manager, or designee. Consultant shall be retained and compensated in accordance with the fee schedule attached to the Agreement. OC San reserves the right not to accept all terms of the fee schedule submitted by Consultant(s). Should a conflict of interest arise on an assignment, OC San may engage an alternative firm for such assignment. OC San makes no commitment or guarantee as to the services that may be requested or billable hours to be worked by Consultant. EXHIBIT A Page 3 of 6 Specification No. CS-2024-1440BD 4 QUALIFICATIONS Consultant and its attorneys must possess all active licenses and registrations necessary to practice law in the State of California. Further, it is required that Consultant has the experience and abilities listed below. • Consultants or their attorneys shall have at least 10 years’ experience providing legal services for special districts, municipalities, or other local public agencies in the areas of law specified below and for which they are submitting a proposal, and the staff availability to meet OC San’s needs in a timely manner. • Substantial knowledge and experience in the interpretation of state, federal, and local laws and codes as they relate to special districts and wastewater agencies • Substantial experience in working with agencies and public boards with multi-million-dollar annual budgets • Substantial expertise and experience in all aspects of contract law as it pertains to the Public Contract Code and Government Code • Substantial knowledge of the Brown Act, Political Reform Act, and Government Code section 1090 • Demonstrated ability to speak clearly, concisely, and effectively in public • Skillful in relating easily and effectively with all members of the Board of Directors, General Manager, OC San staff, and the public 5 GENERAL REQUIREMENTS Consultant shall: • Adhere to the highest standards of fiscal responsibility and accountability • Provide quality service that meets OC San’s needs. This should be achieved through the Consultant’s experienced legal team, who shall demonstrate proficiency in the applicable areas of law specified in section 6, Areas of Law and Requirements, below; efficient use of workforce; material resources; and technology to deliver the requested services • Respond to inquiries from OC San within 24 hours of the initial contact and maintain reasonable availability to respond to requests and events of an emergent nature that expose OC San to serious potential legal liability • Be promptly available for telephone consultation and to render written opinions on given issues related to OC San business in a timely manner • Provide written or oral reports in a timely manner to the Board of Directors regarding status of any legal actions in which OC San is or may be involved. EXHIBIT A Page 4 of 6 Specification No. CS-2024-1440BD 6 AREAS OF LAW AND REQUIREMENTS 6.1 General Counsel • Provide general legal advice • Provide advice on o wastewater business and administration o consulting and training services o Board policies and procedures o California Public Records Act • Provide interpretation of and advice on the Public Contract Code and Government Code as it pertains to business matters and public construction • Provide advice and assistance with Intergovernmental agreements, partnerships, and complex contracts, including drafting, reviewing, negotiating, and related litigation • Represent OC San in o inter-agency projects and other legal matters o administrative, litigation and court proceedings • Maintain knowledge base of issues facing sewer and special districts and be prepared to offer advice and legal opinions in a timely manner • Prepare, review, consult, and approve contracts • Review and approve legislative documents for Board of Directors’ action items • Assess liability for Board of Directors and Elected official issues • Work with other assigned OC San counsel as needed • Attend work sessions and regular Board meetings (open and closed sessions) and special Board meetings/workshops with the Board of Directors and staff when requested • Advise on Brown Act and Board agenda items • Report to and receive assignments from the General Manager or designee • Monitor or supervise litigation activity handled by other firms • Review citations for violations of OC San ordinances in accordance with criminal/civil law and procedures; prepare and try infractions, misdemeanors, and ordinance violations as required and requested by the General Manager • Represent and advise the Board of Directors as the governing body and all OC San officers in all matters of law pertaining to their offices • Represent and appear in legal proceedings for any current or former OC San Officer and/or employee for which such officer or employee is entitled by law to representation furnished by OC San • Investigate all claims and complaints by or against OC San and prepare civil cases and act as trial counsel as required and requested by the Board of Directors or General Manager • Oversee and manage OC San’s legal affairs, ensuring that OC San’s policies and programs and activities of OC San’s employees and agents are carried out in compliance with all applicable laws and that the best interests of OC San are otherwise protected to the fullest extent possible • Attend, in-person or remotely, regular or special meetings of OC San and its duly appointed committees for which attendance is requested by the General Manager/Board Chair, unless excused by the General Manager/Board Chair • Attend Board meetings and be prepared to advise the Board of Directors and staff on matters on the agenda as well as parliamentary procedure and substantive issues that may arise EXHIBIT A Page 5 of 6 Specification No. CS-2024-1440BD • Attend in-person Executive Management Meetings twice per month, unless excused by the General Manager • Conduct regular office hours at the OC San designated office. Preferred office hours are half a day four times a month, or as negotiated • Review agendas and conduct related consultation with OC San staff and members of the Board of Directors regarding the proper placement and/or description of business items on agendas • Review, analyze, redact, and/or develop written responses to California Public Records Act requests (Gov. Code section 6250 et seq.) 6.2 Public Construction • Provide interpretation and advice on public works, including drafting, reviewing, negotiating, and litigating contracts in accordance with the Public Contract Code, Government Code, and other applicable codes • Provide advice and guidance on competitive bid requirements in accordance with the Public Contract Code, Government code, and other applicable codes • Provide advice on labor compliance and reporting obligations • Provide advice and direction on public works and construction, including: o Liability o Construction claims and litigation o Bid and contractor compliance • Provide advice and guidance as required on various construction and construction management delivery methods, such as CM, CM at Risk, CM Agency, Design-Build, Design-Bid-Build, etc. • Advise OC San’s Bord of Directors, General Manager, and designated staff on various legal and construction issues • Demonstrate a track record for preparing documents and legal advice that will limit OC San’s exposure to litigation and change orders, and then minimizing the impact of change orders and effectively handling any potential post-construction litigation 6.3 Environmental Law • California Environmental Quality Act (CEQA) • National Environmental Policy Act 6.4 Air Quality • Rule Interpretation • Permitting o Case precedent consultation  Rule applicability (i.e., Supercritical Water Oxidation and Sewage Sludge Incineration Rule) o Lowest Achievable Emissions Rate/ Best Available Control Technology o CEQA, specific to permit issuance • SCAQMD/CARB/EPA Enforcement: Title V, non-Title V, and Mobile/Portable Sources o Notice of Violation Settlement Agreements o Supplemental Environmental Projects o Variances before SCAQMD Hearing Board o Order of Abatement o Compliance Risk Analyses EXHIBIT A Page 6 of 6 Specification No. CS-2024-1440BD o Legal Guidance Memos  Auditing/self-reporting 6.5 Utility Rate Setting • Taxes • Assessments • Fees • Proposition 218 • Other financial advice 6.6 Real Estate and Related Matters • Acquisition/disposal • Leases • Eminent domain • Easements • Right of Way • Encroachments • Permits • Other related agreements and negotiations 6.7 General Contracts • Risk transfer provisions • Advice and counsel on contract term negotiation • Contract form and template updates 7 DELIVERABLES 7.1 Invoices • Consultant shall issue detailed monthly invoices to OC San, which shall include a detailed description of services, date(s) of service, billed hours, hourly rate, attorney’s name, and details regarding any additional costs incurred. Consultant shall also include a summary page of the key areas reflecting the overall time and cost. • Invoices shall be submitted electronically in a format that can be uploaded and sorted. 7.2 Reports • Consultant shall prepare and submit to OC San monthly and as requested reports concerning the outcome of Consultant’s performance of the services rendered. • Consultant shall provide ongoing and as requested written status updates to the General Manager or designee on all litigated matters. • Reports shall be submitted electronically in a format that can be uploaded and sorted. 7.3 Meetings • Consultant shall attend quarterly meetings with OC San’s General Manager or designee to review current status of open tasks. • Consultant shall attend OC San’s Committee and Board meetings as requested and provide updates and/or legal advice during the meetings. BOARD OF DIRECTORS Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2024-3439 Agenda Date:1/17/2024 Agenda Item No:CS-1 FROM:Robert Thompson, General Manager SUBJECT: CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4) GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Convene in Closed Session: Number of Potential Cases: 1 Potential initiation of litigation regarding Miller-Holder Easement. BACKGROUND During the course of conducting the business set forth on this agenda as a regular meeting of the Board,the Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters. Reports relating to (a)purchase and sale of real property;(b)matters of pending or potential litigation;(c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act,may be reviewed by the Board during a permitted closed session and are not available for public inspection.At such time the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. RELEVANT STANDARDS ·Government Code Sections 54956.8, 54956.9, 54957, or 54957.6, as noted ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Memorandum from General Counsel Orange County Sanitation District Printed on 1/10/2024Page 1 of 1 powered by Legistar™ WOODRUFF & SMART, APC 555 ANTON BOULEVARD, SUITE 1200 | COSTA MESA, CA 92626-7670 | TELEPHONE (714) 558-7000 | FAX (714) 835-7787 WWW.WOODRUFF.LAW M E M O R A N D U M TO: Hon. Chair and Members of the Orange County Sanitation District Board of Directors FROM: Bradley R. Hogin, Esq. General Counsel DATE: January 8, 2024 RE: Closed Session Items The Board desires to hold a closed session on January 17, 2024 for the purpose of conferring with its legal counsel regarding potential litigation. Based on existing facts and circumstances, the Board of Directors is deciding whether to initiate litigation against another party. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(4). The facts and circumstances are as follows. OC San owns a 30-foot-wide easement that allows OC San to access the Miller-Holder pipeline. A number of homeowners in Huntington Beach have interfered with OC San’s property rights by placing permanent structures on the easement. The offending structures lie adjacent to the Union Pacific rail line between Kim Lane to the north and the East Garden Grove Wintersburg channel to the south. Respectfully submitted, By___________________________ Bradley R. Hogin, General Counsel ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS ACWA Association of California Water Agencies LOS Level Of Service RFP Request For Proposal APWA American Public Works Association MGD Million Gallons Per Day RWQCB Regional Water Quality Control Board AQMD Air Quality Management District MOU Memorandum of Understanding SARFPA Santa Ana River Flood Protection Agency ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor BOD Biochemical Oxygen Demand NEPA National Environmental Policy Act SARWQCB Santa Ana Regional Water Quality Control Board CARB California Air Resources Board NGOs Non-Governmental Organizations SAWPA Santa Ana Watershed Project Authority CASA California Association of Sanitation Agencies NPDES National Pollutant Discharge Elimination System SCADA Supervisory Control And Data Acquisition CCTV Closed Circuit Television NWRI National Water Research Institute SCAP Southern California Alliance of Publicly Owned Treatment Works CEQA California Environmental Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality Management District CIP Capital Improvement Program OCCOG Orange County Council of Governments SOCWA South Orange County Wastewater Authority CRWQCB California Regional Water Quality Control Board OCHCA Orange County Health Care Agency SRF Clean Water State Revolving Fund CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources Control Board EMT Executive Management Team OSHA Occupational Safety and Health Administration TDS Total Dissolved Solids EPA US Environmental Protection Agency PCSA Professional Consultant/Construction Services Agreement TMDL Total Maximum Daily Load FOG Fats, Oils, and Grease PDSA Professional Design Services Agreement TSS Total Suspended Solids gpd gallons per day PFAS Per- and Polyfluoroalkyl Substances WDR Waste Discharge Requirements GWRS Groundwater Replenishment System PFOA Perfluorooctanoic Acid WEF Water Environment Federation ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation IERP Integrated Emergency Response Plan POTW Publicly Owned Treatment Works WIFIA Water Infrastructure Finance and Innovation Act JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the Nation Act LAFCO Local Agency Formation Commission PSA Professional Services Agreement WRDA Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”). GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects. PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon). PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents. PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE – Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater. ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER – Any water that enters the sanitary sewer. WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.