HomeMy WebLinkAbout11-15-2023 Board Meeting MinutesORANGE COUNTY SANITATION DISTRICT
MINUTES
BOARD OF DIRECTORS
NOVEMBER 15, 2023
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
BOARD OF DIRECTORS Minutes November 15, 2023
CALL TO ORDER
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman Chad Wanke on Wednesday, November 15, 2023 at 6:00
p.m. in the Administration Building of the Orange County Sanitation District. Director Brad
Avery delivered the invocation and led the Pledge of Allegiance.
ROLL CALL AND DECLARATION OF QUORUM
The Clerk of the Board declared a quorum present as follows:
PRESENT:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Mo Abiodun; Jennifer Cabral; Mortimer Caparas; Belen Carrillo; Jackie Castro; Tanya Chong;
Daisy Covarrubias; Raul Cuellar; Gregg Deterding; Thys DeVries; Martin Dix; Brian Engeln;
Justin Fenton; Al Garcia; Dionne Kardos; Tina Knapp; Rebecca Long; Tom Meregillano; Rob
Michaels; Valerie Ratto; Carrie Robles; Eros Yong; Mike Zedek; and Ruth Zintzun were
present in the Board Room.
OTHERS PRESENT: Brad Hogin, General Counsel; Monica Covarrubias; and Sola Abiodun
were present in the Board Room. Jesus Gaona Perez was present telephonically.
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
1.EMPLOYEE SERVICE AWARDS 2023-3300
Originator: Kelly Lore
Chair Wanke introduced Director of Environmental Services Lan Wiborg who
presented a 25-year service award to Environmental Protection Manager Tom
Meregillano. Administration Manager Jennifer Cabral presented a 20-year service
award to Principal Public Affairs Specialist Daisy Covarrubias.
Chair Wanke recognized the service award recipients who could not be in attendance
and thanked them for their service.
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BOARD OF DIRECTORS Minutes November 15, 2023
35-year Service Award
Jim Campbell, Senior Environmental Specialist - Division 630
25-year Service Awards
Christina Thomas, Senior Environmental Specialist - Division 820
Tom Meregillano, Environmental Protection Manager - Division 610
20-year Service Award
Daisy Covarrubias, Principal Public Affairs Specialist - Division 140
REPORTS:
Chair Wanke announced that due to the holiday schedule, next month’s Board meeting will be
held on Thursday, December 14 at 6:00 p.m. He asked that Board Members contact their
Alternates and let the Clerk of the Board know if they are unable to attend.
Chair Wanke stated that the calendar of Board and Committee meeting dates for 2024 was
on the agenda for approval, but wanted to note the January 2024 meeting, which would
normally take place on the 24th, was moved to January 17 due to various conflicts.
Chair Wanke stated that the Directors would receive talking points regarding OC San
activities to assist while reporting out to their councils, boards, and community groups.
General Manager Rob Thompson reported on the necessary reallocation of funds within the
Biosolids Account Pool to ensure efficient management of biosolids. He stated that to
support for additional biosolids loads diverted from the other management vendors, OC San
transferred $1,266,000 from the Rialto Bioenergy Facility LLC contract purchase order to
increase the SYNAGRO-Nursery Products and South Kern Manufacturing Facility account by
the same amount.
Mr. Thompson reported a scheduled Headquarters update for next month will not take place
and, instead, a Board Member tour of the Headquarters will take place in January. He stated
the Clerk of the Board will send information regarding the date and time in the near future.
Mr. Thompson reported on his attendance at the One Water Summit in Arizona to receive the
US Water Prize 2023 Award in the Public Sector category for the Groundwater
Replenishment System Final Completion and stated he would be attending WACO in
November to present on Supercritical Water Oxidation.
Mr. Thompson stated that he would be attending the upcoming State of the City for
Huntington Beach and the swearing in ceremony for Board Member Glenn Grandis, who will
be appointed as the Mayor of Fountain Valley.
Mr. Thompson announced that OC San is participating in the Spark of Love toy drive in
conjunction with the Fountain Valley Fire Department. He invited the Board Members to
participate by bringing an unwrapped toy by December 14.
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BOARD OF DIRECTORS Minutes November 15, 2023
CONSENT CALENDAR:
2.APPROVAL OF MINUTES 2023-3293
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Board of Directors held October 25,
2023; and minutes of the Special meeting of the Board of Directors held on October 27,
2023.
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
3.PROPOSED BOARD OF DIRECTORS & COMMITTEE MEETING
DATES FOR CALENDAR YEAR 2024
2023-2947
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve the calendar of meeting dates for the 2024 calendar year for the Board of
Directors and the following Committees: Administration, Operations, and Steering.
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
4.ORANGE COUNTY SANITATION DISTRICT ANNUAL REPORT 2023-3230
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
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BOARD OF DIRECTORS Minutes November 15, 2023
Receive and file the Orange County Sanitation District Annual Report for Fiscal Year
2022-2023.
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
5.SALES TAX REIMBURSEMENTS FOR CHEMICAL PURCHASES 2023-3297
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Sole Source Agreements for Tax Consulting and Advocacy Services with
Dakessian Law, Ltd. and Equity Recovery Solutions regarding pursuit of refunds for
sales tax paid on chemical purchases.
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
6.PAYMENT OF ANNUAL NATIONAL POLLUTANT DISCHARGE AND
ELIMINATION SYSTEM (NPDES) PERMIT FEES
2023-3288
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO:
Authorize the General Manager to approve payment in an amount not to exceed
$953,096 for the annual NPDES ocean discharge permit fees for Fiscal Year
2023-2024.
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BOARD OF DIRECTORS Minutes November 15, 2023
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
RECEIVE AND FILE:
7.COMMITTEE MEETING MINUTES 2023-2731
Originator: Kelly Lore
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
A.Minutes of the Steering Committee Meeting held September 27, 2023
B.Minutes of the Operations Committee Meeting held October 4, 2023
C.Minutes of the Administration Committee Meeting held October 11, 2023
8.REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH
OF OCTOBER 2023
2023-3115
Originator: Wally Ritchie
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
Report of the Investment Transactions for the month of October 2023.
OPERATIONS COMMITTEE:
9.BACK-UP POWER FOR LABORATORY EQUIPMENT AT PLANT NO.
1, PROJECT NO. FR1-0022
2023-3301
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
Authorize the Purchasing Manager to conduct a Negotiated Procurement for a
construction contract for Back-up Power for Laboratory Equipment at Plant No. 1,
Project No. FR1-0022, in accordance with Ordinance No. OC SAN-61; Article 5, Public
Works Projects; Section 5.02, Selection Process; A, Design-Bid-Build; (1) Competitive
Sealed Bids; Sub-section (d), No Bids.
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BOARD OF DIRECTORS Minutes November 15, 2023
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
10.TRUCK LOADING SCALE REPLACEMENT AT PLANT NO. 2 2023-3302
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Services Contract to Mettler Toledo, LLC for Truck
Loading Scale Replacement at Plant No. 2, Specification No. MP2-014, for a
total amount not to exceed $478,385 including applicable sales tax and freight;
and
B. Approve a contingency of $95,677 (20%).
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
ADMINISTRATION COMMITTEE:
11.CONSOLIDATED FINANCIAL REPORT FOR THE FIRST QUARTER
ENDED SEPTEMBER 30, 2023
2023-3304
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Orange County Sanitation District First Quarter Financial Report
for the period ended September 30, 2023.
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BOARD OF DIRECTORS Minutes November 15, 2023
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
12.ORANGE COUNTY SANITATION DISTRICT ANNUAL
COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDED
JUNE 30, 2023
2023-3305
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Orange County Sanitation District’s (OC San) Annual
Comprehensive Financial Report for the year ended June 30, 2023, prepared by staff,
and audited by Davis Farr, Certified Public Accountants, along with the following
reports prepared by Davis Farr:
1.Report to the Board of Directors;
2.Independent Accountants’ Report on Agreed-Upon Procedures Applied to
Appropriations Limit Worksheets;
3.Report on Internal Control Over Financial Reporting and on Compliance and Other
Matters Based on an Audit of Financial Statements Performed in Accordance
With Government Auditing Standards; and
4.Single Audit Report
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
13.ORANGE COUNTY SANITATION DISTRICT POPULAR ANNUAL
FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2023
2023-3306
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
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BOARD OF DIRECTORS Minutes November 15, 2023
Receive and file the Orange County Sanitation District Popular Annual Financial Report
for the year ended June 30, 2023.
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
STEERING COMMITTEE:
14.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF OCTOBER
2023
2023-3313
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Legislative Affairs Update for the month of October 2023.
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
15.PUBLIC AFFAIRS UPDATE FOR THE MONTH OF OCTOBER 2023 2023-3314
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Public Affairs Update for the month of October 2023.
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BOARD OF DIRECTORS Minutes November 15, 2023
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
16.SOLICITATION OF GENERAL LEGAL COUNSEL SERVICES 2023-3315
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve conducting an open competitive solicitation for general legal counsel
services; and
B. Assign the General Legal Services Ad Hoc Committee as oversight for the
solicitation process.
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
17.2024 LEGISLATIVE AND REGULATORY PLAN 2023-3320
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Adopt the Orange County Sanitation District 2024 Legislative and Regulatory Plan.
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
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BOARD OF DIRECTORS Minutes November 15, 2023
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
NON-CONSENT:
18.ORANGE COUNTY SANITATION DISTRICT 2023 STRATEGIC PLAN 2023-3252
Originator: Rob Thompson
Mr. Thompson presented the 2023 Strategic Plan.
MOVED, SECONDED, AND DULY CARRIED TO:
Adopt the Orange County Sanitation District 2023 Strategic Plan.
AYES:Brad Avery, Pat Burns, Jon Dumitru, Rose Espinoza, Ryan Gallagher,
Marshall Goodman, Glenn Grandis, Johnathan Ryan Hernandez,
Stephanie Klopfenstein, Scott Minikus, Jordan Nefulda, Andrew
Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne,
Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers,
Cecilia Hupp (Alternate) and Tom Lindsey (Alternate)
NOES:None
ABSENT:Doug Chaffee, Stephen Faessel and Farrah Khan
ABSTENTIONS:None
INFORMATION ITEMS:
None.
AB 1234 DISCLOSURE REPORTS:
Director Jon Dumitru provided an update on the NWRI meeting and his attendance at the
SCWC event he attended with Vice-Chairman Ryan Gallagher.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Chair Wanke reminded the Board Members to wear their OC San badge while onsite at OC
San.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
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BOARD OF DIRECTORS Minutes November 15, 2023
ADJOURNMENT:
At 6:30 p.m., Chair Wanke adjourned the meeting until the next Regular Meeting of the Board
of Directors to be held on Thursday, December 14, 2023 at 6:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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