HomeMy WebLinkAbout11-01-2023 Operations Committee MinutesOrange County Sanitation District Wednesday, November 1, 2023
Minutes for the 5:00 PM
OPERATIONS COMMITTEE Board Room
OC6SAN Administration Building
ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Marshall Goodman on Wednesday, November 1,
2023 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District.
Chair Goodman led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT: Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel,
Phil Hawkins, Johnathan Ryan Hernandez, Stephanie Klopfenstein,
Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce
Whitaker and Donald Wagner (Alternate)
ABSENT: Susan Sonne
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Mo Abiodun; Jennifer Cabral;Tanya Chong; Raul Cuellar; Thys DeVries; Martin Dix; Brian
Engeln; Justin Fenton; Rob Michaels; Valerie Ratto; Kevin Schuler; Don Stokes; and Ruth
Zintzun were present in the Board Room. Nasrin Nasrollahi was present telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Board Room. James
H. Clark and Jesus Gaona Perez were present telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Goodman reminded the Committee that the OC San Steering Committee and Board of
Directors meetings would be held November 15, 2023 a week early due to the Thanksgiving
holiday.
General Manager Rob Thompson announced that OC San's administrative offices would be
closed on Friday, November 10th in observance of Veterans Day.
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OPERATIONS COMMITTEE Minutes November 1, 2023
CONSENT CALENDAR:
1. APPROVAL OF MINUTES
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held October 4,
2023.
AYES: Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel,
Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic, Chad Wanke and Donald Wagner (Alternate)
NOES: None
ABSENT: Johnathan Ryan Hernandez, Susan Sonne and Bruce Whitaker
ABSTENTIONS: None
2. BACK-UP POWER FOR LABORATORY EQUIPMENT AT PLANT NO. 2023-3242
1, PROJECT NO. FR1-0022
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize the Purchasing Manager to conduct a Negotiated Procurement for a
construction contract for Back-up Power for Laboratory Equipment at Plant No. 1,
Project No. FR1-0022, in accordance with Ordinance No. OC SAN-61; Article 5, Public
Works Projects; Section 5.02, Selection Process; A, Design -Bid -Build; (1) Competitive
Sealed Bids; Sub -section (d), No Bids.
AYES: Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel,
Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic, Chad Wanke and Donald Wagner (Alternate)
NOES: None
ABSENT: Johnathan Ryan Hernandez, Susan Sonne and Bruce Whitaker
ABSTENTIONS: None
3. QUARTERLY ODOR COMPLAINT REPORT 2023-3268
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2023-24 First Quarter Odor Complaint Report.
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OPERATIONS COMMITTEE Minutes November 1, 2023
AYES: Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel,
Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic, Chad Wanke and Donald Wagner (Alternate)
NOES: None
ABSENT: Johnathan Ryan Hernandez, Susan Sonne and Bruce Whitaker
ABSTENTIONS: None
NON -CONSENT:
4. TRUCK LOADING SCALE REPLACEMENT AT PLANT NO. 2 2023-3015
Originator: Riaz Moinuddin
Director of Operations and Maintenance Riaz Moinuddin provided a PowerPoint
presentation which included a diagram of the water reclamation process, description of
the issues related to the truck loading silos and scales, and the need for the truck
loading scale replacement.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Services Contract to Mettler Toledo, LLC for Truck
Loading Scale Replacement at Plant No. 2, Specification No. MP2-014, for a
total amount not to exceed $478,385 including applicable sales tax and freight;
and
B. Approve a contingency of $95,677 (20%).
AYES: Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel,
Phil Hawkins, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic, Chad Wanke and Donald Wagner (Alternate)
NOES: None
ABSENT: Johnathan Ryan Hernandez, Susan Sonne and Bruce Whitaker
ABSTENTIONS: None
Director Bruce Whitaker arrived at the meeting at 5:12 p.m. and Director Johnathan Ryan
Hernandez arrived at the meeting at 5:21 p.m.
INFORMATION ITEMS:
5. OC SAN HUMAN RESOURCES DEPARTMENT OVERVIEW 2023-3267
Originator: Laura Maravilla
Director of Human Resources Laura Maravilla introduced Human Resources Manager
Thys DeVries who provided a PowerPoint presentation regarding the Human
Resources Department. The presentation included an overview of the workforce, the
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OPERATIONS COMMITTEE Minutes November 1, 2023
core business functions of Human Resources operations, employee and labor
relations, centralized training, OC San University, and succession management.
Information Item.
6. OC SAN ENGINEERING DEPARTMENT OVERVIEW 2023-3276
Originator: Mike Dorman
Director of Engineering Mike Dorman provided a PowerPoint presentation regarding
the Engineering Department, which included an overview of Engineering staff; project
creation; contract types; the Board approval process of contracts; studies and master
planning efforts; the asset management plan; the condition of and projects at Plant
Nos. 1 and 2, pump stations, and gravity sewers; an overview of CIP Engineering
project phases, the project development process, which includes preliminary design,
design, construction and commission; and Engineering tools and software.
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Information Item.
Director Whitaker departed the meeting at 5:38 p.m.
7. OC SAN INFORMATION TECHNOLOGY OVERVIEW 2023-3278
Originator: Wally Ritchie
Director of Finance Wally Ritchie introduced Information Technology Manager Rob
Michaels who provided a PowerPoint presentation regarding the Information
Technology (IT) Department. The presentation included an overview of the Division
mission statement and Administrative Services Department; enterprise information
management; business solutions and support; infrastructure, including servers and
network; cyber security; and excellence in IT practices.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
rem
CLOSED SESSION:
None.
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OPERATIONS COMMITTEE Minutes November 1, 2023
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Goodman declared the meeting adjourned at 5:52 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, December 6, 2023 at 5:00 p.m.
Submitted by:
Ke'llyk Lore, MMC
Clerk of the Board
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