HomeMy WebLinkAbout10-11-2023 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, October 11, 2023
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, October 11,
2023 at 5:03 p.m. in the Administration Building of the Orange County Sanitation District.
Director Robbie Pitts led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
Assistant Clerk of the Board Tina Knapp declared a quorum present as follows:
PRESENT:Brad Avery, Ryan Gallagher, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke, John
Withers, Ted Bui (Alternate) and Gracey Van Der Mark (Alternate)
ABSENT:Rose Espinoza and Farrah Khan
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Tina Knapp, Assistant Clerk of
the Board; Jennifer Cabral; Mortimer Caparas; Jackie Castro; Tanya Chong; Daisy
Covarrubias; Thys DeVries; John Frattali; Al Garcia; Rob Michaels; Perla Rodriquez; Don
Stokes; and Ruth Zintzun were present in the Board Room. Mo Abiodun and Thomas Vu
were present telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Marick welcomed back Director David Shawver who, in turn, thanked everyone for their
support over the past few months.
General Manager Rob Thompson introduced Director of Finance Wally Ritchie who updated
the Committee on refunding opportunities recently discussed with the Committee. Mr. Ritchie
indicated that, due to market conditions, staff decided to not further pursue refunding
opportunities at this time.
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ADMINISTRATION
COMMITTEE
Minutes October 11, 2023
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2023-3223
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Administration Committee held
September 13, 2023.
AYES:Brad Avery, Ryan Gallagher, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke, John
Withers and Ted Bui (Alternate)
NOES:None
ABSENT:Rose Espinoza, Farrah Khan and Gracey Van Der Mark (Alternate)
ABSTENTIONS:None
2.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2023-3219
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of July 1, 2023 to September 30,
2023; and
B. Approve the following additions to the pre-approved OEM Sole Source List:
·ORANGE COUNTY MUFFLER - Bumper Mounted Tire Recovery System
·MH3 CORPORATION - Unique Odor Assessment Services
·AVIVA ENERGY CORP. - Energy Advisory Consulting Services
·OIL SAFE - Oil Safe Pump and Filtration Systems
AYES:Brad Avery, Ryan Gallagher, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke, John
Withers and Ted Bui (Alternate)
NOES:None
ABSENT:Rose Espinoza, Farrah Khan and Gracey Van Der Mark (Alternate)
ABSTENTIONS:None
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ADMINISTRATION
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Minutes October 11, 2023
3.OC SAN WEBSITE REDESIGN 2023-3234
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Consultant Services Agreement to Neumeric
Technologies Corporation to provide Website Redesign services, Specification
No. CS-2023-1395 for a total amount not to exceed $138,997;
B. Approve a contingency of $27,800 (20%), and
C. Approve four (4) optional, one-year maintenance renewals for a total amount not
to exceed $74,170.
AYES:Brad Avery, Ryan Gallagher, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke, John
Withers and Ted Bui (Alternate)
NOES:None
ABSENT:Rose Espinoza, Farrah Khan and Gracey Van Der Mark (Alternate)
ABSTENTIONS:None
Alternate Director Gracey Van Der Mark arrived at the meeting at 5:06 p.m.
NON-CONSENT:
4.ORANGE COUNTY OPERATIONAL AREA AGREEMENT 2023-3249
Originator: Laura Maravilla
Director of Human Resources Laura Maravilla provided a brief introduction to the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve the updated Orange County Operational Area Agreement; and
B. Adopt Resolution No. OC SAN 23-XX entitled: “A Resolution of the Board of
Directors of the Orange County Sanitation District Approving and Adopting the
2020 Orange County Operational Area Agreement of the County of Orange and
Political Subdivisions; and Repealing Resolution No. OCSD 95-115”.
AYES:Brad Avery, Ryan Gallagher, Christine Marick, Jordan Nefulda,
Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke, John
Withers, Ted Bui (Alternate) and Gracey Van Der Mark (Alternate)
NOES:None
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ADMINISTRATION
COMMITTEE
Minutes October 11, 2023
ABSENT:Rose Espinoza and Farrah Khan
ABSTENTIONS:None
INFORMATION ITEMS:
5.OC SAN OPERATIONS & MAINTENANCE - WASTEWATER 101 PART
2: COLLECTIONS
2023-3256
Originator: Riaz Moinuddin
Director of Operations & Maintenance Riaz Moinuddin introduced Maintenance
Manager Don Stokes who provided a PowerPoint presentation regarding OC San's
wastewater collection system which included an overview of the service area, gravity
systems, pipe sizes, inverted siphons, line cleaning types and flushing, mechanical
cleaning, technology adoption, pressure systems, pump station maintenance, the
sewer spill prevention goal, pump station resiliency, underground line locating, regional
odor control, chemicals, CCTV, teamwork, and coordination.
ITEM RECEIVED AS AN:
Information Item.
6.OC SAN HUMAN RESOURCES: RISK MANAGEMENT DIVISION 2023-3257
Originator: Laura Maravilla
Ms. Maravilla introduced Safety and Health Manager John Frattali who provided a
PowerPoint presentation regarding the Human Resources Risk Management division
which included an overview of the core business functions of the division: safety and
health, emergency management, and physical security.
ITEM RECEIVED AS AN:
Information Item.
7.ENERGY RESILIENCE 2023-3258
Originator: Mike Dorman
Director of Engineering Mike Dorman provided a PowerPoint presentation regarding
energy resilience which included an overview of energy and digester gas master
planning, the load profile at Plant No. 1, the SCE rate structure, battery operation, solar
locations evaluated, 2022 direct access and volatility, a five-year comparison between
SCE and direct access, the annual energy trend, and solar and battery alternatives.
ITEM RECEIVED AS AN:
Information Item.
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ADMINISTRATION
COMMITTEE
Minutes October 11, 2023
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
In response to a question from Director Shawver about saltwater intrusion at Plant No. 2 and
its impact on the GWRS, Mr. Thompson provided an update on this operational matter.
ADJOURNMENT:
Chair Marick thanked staff for the informative presentations tonight and declared the meeting
adjourned at 6:09 p.m. to the next Regular Administration Committee meeting to be held on
Wednesday, November 8, 2023 at 5:00 p.m.
Submitted by:
_____________________
Tina Knapp, MMC
Assistant Clerk of the Board
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