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HomeMy WebLinkAbout10-04-2023 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, October 4, 2023 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chairman Marshall Goodman on Wednesday, October 4, 2023 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Goodman led the pledge of allegiance. ROLL CALL AND DECLARATION OF QUORUM: Assistant Clerk of the Board Tina Knapp declared a quorum present as follows: PRESENT:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Scott Minikus, Robert Ooten, Susan Sonne, Schelly Sustarsic, Chad Wanke and Bruce Whitaker ABSENT:Stephanie Klopfenstein STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Tina Knapp, Assistant Clerk of the Board; Mo Abiodun; Jennifer Cabral; Jackie Castro; Tanya Chong; Raul Cuellar; Thys DeVries; Martin Dix; Brian Engeln; Charles Falzone; Justin Fenton; John Frattali; Al Garcia; Hardat Khublall; Marianne Kleine; Giti Radvar; Valerie Ratto; Kevin Schuler; Don Stokes; Todd Waltz; Eros Yong; and Ruth Zintzun were present in the Board Room. Beverly Encina and Thomas Vu were present telephonically. OTHERS PRESENT: Brad Hogin, General Counsel; Jesus Gaona Perez; and Linda Whitaker were present in the Board Room. PUBLIC COMMENTS: None. Ms. Knapp announced that Late Communication was received for a modification to Item No. 2 from Director of Engineering Mike Dorman after the publication of the agenda and is in the blue folders. The first paragraph of the Agreement originally provided as an Attachment to the Agenda Report, which is being considered for approval, incorrectly described the sequencing of the work to be performed. Also, a revised presentation for Item No. 9 on tonight’s agenda was received after publication of the agenda. Both of these were distributed to the Committee and made available to the public today. Page 1 of 7 OPERATIONS COMMITTEE Minutes October 4, 2023 REPORTS: Chair Goodman reported that the Operations Committee had a new Director, Director Susan Sonne, representing the city of Buena Park. She and Director Brad Avery recently swapped Committees. General Manager Rob Thompson reported that for the third time, OC San was awarded the Utility of the Future award at the Water Environment Federation's Technical Exhibition and Conference (WEFTEC) this week. This program highlights the progress and exceptional performance of wastewater utilities. OC San was also awarded the WEF Project Excellence Award, representing recognition of the most outstanding project in the United States, for the GWRS. Mr. Thompson also indicated that tours of the new HQ Complex would be offered in conjunction with the open house as opposed to prior to the November Operations Committee meeting as indicated last month. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2023-3222 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Operations Committee held September 6, 2023. AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez, Stephanie Klopfenstein and Susan Sonne ABSTENTIONS:None 2.REHABILITATION OF WESTERN REGIONAL SEWERS, PROJECT NO. 3-64 2022-2560 Originator: Mike Dorman As reported earlier, a revised Agreement was provided for consideration and was subsequently approved. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 7 OPERATIONS COMMITTEE Minutes October 4, 2023 A. Approve an agreement with the Golden State Water Company for the relocation of their water line in coordination with the Rehabilitation of Western Regional Sewers, Project No. 3-64; B. Approve an additional deposit in the amount of $280,198, for a total deposit amount of $282,698; and C. Approve a contingency of $28,270 (10%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez, Stephanie Klopfenstein and Susan Sonne ABSTENTIONS:None 3.INSTRUMENT AIR COMPRESSOR SYSTEM REPLACEMENT 2023-3052 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Service Contract with Air & Lube Systems, Inc. to provide an Instrument Air Compressor System at Plant No. 2, Specification No. S-2023-1402BD, for a total amount not to exceed $205,402; and B. Approve a contingency of $20,540 (10%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez, Stephanie Klopfenstein and Susan Sonne ABSTENTIONS:None 4.NORTH SCRUBBER COMPLEX GRATING REPLACEMENT AT PLANT NO. 2 2023-3211 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 7 OPERATIONS COMMITTEE Minutes October 4, 2023 A. Approve a Service Contract to Innovative Construction Solutions to provide North Scrubber Complex Grating Replacement, Specification No. S-2023-1419BD, for a total amount not to exceed $315,000; and B. Approve a contingency of $31,500 (10%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez, Stephanie Klopfenstein and Susan Sonne ABSTENTIONS:None 5.SUNFLOWER AND RED HILL INTERCEPTOR REPAIRS, PROJECT NO. 7-66 2023-3171 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a project budget increase of $150,000 for Sunflower and Red Hill Interceptor Repairs, Project No. 7-66, for a new total project budget of $6,750,000; and B. Approve a contingency increase of $50,000 (1%) to the existing Construction Contract to Charles King Company for Sunflower and Red Hill Interceptor Repairs, Project No. 7-66, for a new total contingency amount of $527,700 (11%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez, Stephanie Klopfenstein and Susan Sonne ABSTENTIONS:None Director Susan Sonne arrived at the meeting at 5:11 p.m. during the presentation for Item No. 6. NON-CONSENT: 6.ACTIVATED SLUDGE AERATION BASIN REHABILITATION AT PLANT NO. 2, PROJECT NO. P2-136 2022-2620 Originator: Mike Dorman Page 4 of 7 OPERATIONS COMMITTEE Minutes October 4, 2023 Mr. Dorman introduced Engineering Supervisor Charles Falzone who provided a PowerPoint presentation that reviewed the project location, purpose of the project, the selection process, and contract negotiations. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Carollo Engineers, Inc. to provide engineering services for Activated Sludge Aeration Basin Rehabilitation at Plant No. 2, Project No. P2-136, for an amount not to exceed $5,891,599; and B. Approve a contingency of $589,160 (10%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Scott Minikus, Robert Ooten, Susan Sonne, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Johnathan Ryan Hernandez and Stephanie Klopfenstein ABSTENTIONS:None Director Johnathan Ryan Hernandez arrived at the meeting at 5:13 p.m. INFORMATION ITEMS: 7.OC SAN OPERATIONS & MAINTENANCE - WASTEWATER 101 PART 2023-2760 2: COLLECTIONS Originator: Riaz Moinuddin Director of Operations & Maintenance Riaz Moinuddin introduced Maintenance Manager Don Stokes who provided a PowerPoint presentation regarding OC San's wastewater collection system which included an overview of the service area, gravity systems, pipe sizes, inverted siphons, line cleaning types and flushing, mechanical cleaning, technology adoption, pressure systems, pump station maintenance, the sewer spill prevention goal, pump station resiliency, underground line locating, regional odor control, chemicals, CCTV, teamwork, and coordination. ITEM RECEIVED AS AN: Information Item. Director Bruce Whitaker departed the meeting at 5:33 p.m. 8. OC SAN HUMAN RESOURCES: RISK MANAGEMENT DIVISION 2023-3205 Originator: Laura Maravilla Page 5 of 7 OPERATIONS COMMITTEE Minutes October 4, 2023 Director of Human Resources Laura Maravilla introduced Safety and Health Manager John Frattali who provided a PowerPoint presentation regarding the Human Resources Risk Management division which included an overview of the core business functions of the division: safety and health, emergency management, and physical security. ITEM RECEIVED AS AN: Information Item. 9.ENERGY RESILIENCE 2023-3215 Originator: Mike Dorman Mr. Dorman provided a PowerPoint presentation regarding energy resilience which included an overview of energy and digester gas master planning, the load profile at Plant No. 1, the SCE rate structure, battery operation, solar locations evaluated, 2022 direct access and volatility, a five-year comparison between SCE and direct access, the annual energy trend, and solar and battery alternatives. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. Page 6 of 7 OPERATIONS COMMITTEE Minutes October 4, 2023 ADJOURNMENT: Chair Goodman declared the meeting adjourned at 6:03 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, November 1, 2023 at 5:00 p.m. Submitted by: _____________________ Tina Knapp, MMC Assistant Clerk of the Board Page 7 of 7