HomeMy WebLinkAbout09-13-2023 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, September 13, 2023
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, September
13, 2023 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District.
Board Vice-Chair Ryan Gallagher led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie
Pitts, David Shawver and John Withers
ABSENT:Chad Wanke
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Jennifer Cabral; Mortimer Caparas; Sam Choi; Tanya Chong; Thys DeVries; Al Garcia; Mark
Kawamoto; Tina Knapp; Tom Meregillano; Perla Rodriguez; and Ruth Zintzun were present
in the Board Room.
OTHERS PRESENT: Omar Sandoval, General Counsel, and Claudia Sandoval were present
in the Board Room.
PUBLIC COMMENTS:
None.
Clerk of the Board Kelly Lore reported that Late Communication regarding a clerical error to
the Proposed Solution in the Agenda Report for Item No. 3 was received after the publication
of the agenda. The error was corrected and provided to the Directors and made available to
the public today.
REPORTS:
Chair Marick reminded the Directors of the upcoming State of OC San event being held on
October 27, 2023.
General Manager Rob Thompson reported on the COVID-19 protocols in place at tonight's
meeting.
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ADMINISTRATION
COMMITTEE
Minutes September 13, 2023
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2023-3086
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular meeting of the Administration Committee held July 12,
2023.
AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Rose Espinoza, Susan Sonne and Chad Wanke
ABSTENTIONS:None
2.REIMBURSEMENTS TO BOARD MEMBERS AND STAFF 2023-3177
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file report of reimbursements to Board Members and Staff per
Government Code Section 53065.5 for the period July 1, 2022 through June 30, 2023.
AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Rose Espinoza, Susan Sonne and Chad Wanke
ABSTENTIONS:None
NON-CONSENT:
3.WASTEWATER REFUNDING REVENUE OBLIGATIONS, SERIES
2023A
2023-3112
Originator: Wally Ritchie
Director of Finance Wally Ritchie provided a brief explanation of the requested
refunding.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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ADMINISTRATION
COMMITTEE
Minutes September 13, 2023
A. Adopt Resolution No. OC SAN 23-XX entitled: “A Resolution of the Board of
Directors of the Orange County Sanitation District authorizing the execution and
delivery by the District of an Installment Purchase Agreement, a Trust
Agreement, an Escrow Agreement, and a Continuing Disclosure Agreement in
connection with the Orange County Sanitation District Wastewater Refunding
Revenue Obligations, Series 2023A, authorizing the execution and delivery of
such Revenue Obligations evidencing principal in an aggregate amount of not to
exceed $39,180,000, approving a Notice of Intention to Sell, authorizing the
distribution of an Official Notice Inviting Bids and an Official Statement in
connection with the offering and sale of such Revenue Obligations, and
authorizing the execution of necessary documents and related actions”; and
B. That the Orange County Sanitation District Financing Corporation approve the
documents supporting and authorizing the Revenue Obligations in an aggregate
amount not to exceed $39,180,000.
AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Rose Espinoza, Susan Sonne and Chad Wanke
ABSTENTIONS:None
Director Rose Espinoza arrived at the meeting at 5:07 p.m.
4.ADDITIONAL POSITION REQUESTS FOR FISCAL YEAR 2023-24 2023-3174
Originator: Laura Maravilla
Director Glenn Grandis stated a recusal and left the meeting during the discussion on
the item.
Director of Human Resources Laura Maravilla provided a brief introduction to the item
and details on the requested positions.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the addition of two (2) new positions and the upgrade of one (1) vacant
position for FY 2023-2024 as follows:
A. Add one (1) Principal Information Technology Analyst (Salary Grade PRO87);
B. Add one (1) Information Technology Analyst II (Salary Grade PRO75); and
C. Upgrade one (1) vacant Construction Inspector (Salary Grade OCE74) position
to Safety Inspector (Salary Grade OCE78).
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ADMINISTRATION
COMMITTEE
Minutes September 13, 2023
AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Farrah Khan, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver and John Withers
NOES:None
ABSENT:Susan Sonne and Chad Wanke
ABSTENTIONS:None
RECUSED:Glenn Grandis
INFORMATION ITEMS:
5.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A - QUARTERLY UPDATE
2023-3193
Originator: Mike Dorman
Director of Engineering Mike Dorman gave a PowerPoint presentation which provided
the quarterly update of the Headquarters Complex at Plant No. 1 project. The
presentation included an overview of the project site and site plan; current pictures: and
rendered drawings of the main entrance, lobby, building finishes, and the interior.
Updates were also provided regarding upcoming activities, FFE negotiations, and the
project budget and schedule status.
ITEM RECEIVED AS AN:
Information Item.
6.OC SAN REGULATORY COMPLIANCE UPDATE 2023-3192
Originator: Lan Wiborg
Environmental Protection Manager Tom Meregillano provided a PowerPoint
presentation regarding the environmental compliance program which included an
overview of the Environmental Services Department and environmental compliance
and reporting governance. The presentation also included a review of the benefits of a
robust program; minimization of risk and liabilities; an overview of the compliance area;
the NPDES permit including discharge, water quality, and solids monitoring; air quality
compliance reporting and monitoring; storm water and sanitary sewer overflow
reporting; and future concerns and collaborations.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
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ADMINISTRATION
COMMITTEE
Minutes September 13, 2023
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:40 p.m. to the next Administration
Committee meeting to be held on Wednesday, October 11, 2023 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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