HomeMy WebLinkAbout09-06-2023 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, September 6, 2023
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Marshall Goodman on Wednesday, September 6,
2023 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District.
Chair Goodman led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
ABSENT:Chad Wanke
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Mo Abiodun; Bob Bell; Jennifer Cabral; Tanya Chong; Raul Cuellar; Thys DeVries; Martin Dix;
Brian Engeln; Justin Fenton; Al Garcia; Mark Kawamoto; Marianne Klein; Tina Knapp; Tom
Meregillano; Cindy Murra; Hyeyoung Oh; Victoria Pilko; Valerie Ratto; Kevin Schuler; Don
Stokes; Eros Yong; and Ruth Zintzun were present in the Board Room. Mike Zedek and
Thomas Vu were present telephonically.
OTHERS PRESENT: Omar Sandoval, General Counsel, was present in the Board Room.
PUBLIC COMMENTS:
None.
Clerk of the Board Kelly Lore stated that after publication of the agenda, changes to Item Nos .
2 and 14 were received. Late Communication was provided to the Committee members and
made available to the public.
REPORTS:
Chair Goodman reminded the Directors of the upcoming Nerissa tour being held on
September 14th. He also mentioned that OC San staff had the Vactor 2100i truck in the front
parking lot and encouraged Directors to take a tour after the meeting.
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OPERATIONS COMMITTEE Minutes September 6, 2023
General Manager Rob Thompson reported on the Covid protocols in place at tonight's
meeting.
Director Johnathan Ryan Hernandez arrived at the meeting at 5:01 p.m., but stepped out of
the room during the voting on the Consent Calendar.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2023-3157
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Operations Committee held July 5,
2023.
AYES:Brad Avery, Doug Chaffee, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott
Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Jon Dumitru, Johnathan Ryan Hernandez and Chad Wanke
ABSTENTIONS:None
2.CENGEN AND 12KV SERVICE CENTER SWITCHGEAR BATTERY
SYSTEM UPGRADES AT PLANT NO. 1, PROJECT NO. FR1-0005
2021-1431
Originator: Mike Dorman
Staff requested an amendment to the Contractor's name to read Mass. Electric
Construction Company.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Cengen and 12kV
Service Center Switchgear Battery System Upgrades at Plant No. 1, Project No.
FR1-0005;
B. Award a Construction Contract to Mass Electric Construction Co. for Cengen
and 12kV Service Center Switchgear Battery System Upgrades at Plant No.1,
Project No. FR1-0005, for a total amount not to exceed $970,000; and
C. Approve a contingency of $97,000 (10%).
AYES:Brad Avery, Doug Chaffee, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott
Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker
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OPERATIONS COMMITTEE Minutes September 6, 2023
NOES:None
ABSENT:Jon Dumitru, Johnathan Ryan Hernandez and Chad Wanke
ABSTENTIONS:None
3.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2023-2999
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending June 30, 2023.
AYES:Brad Avery, Doug Chaffee, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott
Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Jon Dumitru, Johnathan Ryan Hernandez and Chad Wanke
ABSTENTIONS:None
4.MP2-0010 PRIMARY EFFLUENT PUMP STATION PUMP NOS. 1, 2,
AND 3 OVERHAUL AT PLANT NO. 2
2023-3018
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Services Contract for MP2-0010 Primary Effluent Pump
Station (PEPS) Pump Nos. 1, 2, and 3 Overhaul at Plant No. 2 to Vaughan’s
Industrial Repair Co., Inc. to rebuild three (3) Fairbanks Morse vertical pumps,
for a total amount not to exceed $619,774; and
B. Approve a contingency of $61,977 (10%).
AYES:Brad Avery, Doug Chaffee, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott
Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Jon Dumitru, Johnathan Ryan Hernandez and Chad Wanke
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes September 6, 2023
5.SODIUM HYDROXIDE (NaOH)(CAUSTIC SODA) 50% SOLUTION 2023-3070
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Chemical Supplier Agreement to Brenntag Pacific, Inc. for the purchase
of sodium hydroxide (caustic soda) 50% solution, Specification No.
C-2023-1417BD, for the period of October 1, 2023 through September 30, 2024,
for a unit price of $676 per dry ton, delivered, plus sales tax, for a total estimated
annual amount of $672,620;
B. Approve option to renew the Chemical Supplier Agreement for up to four (4)
one-year periods; and
C. Approve renewal adjustments of unit pricing with a not to exceed 25%
contingency.
AYES:Brad Avery, Doug Chaffee, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Robert
Ooten, Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Jon Dumitru, Johnathan Ryan Hernandez and Chad Wanke
ABSTENTIONS:Scott Minikus
6.GAS COMPRESSOR CYLINDERS FOR SPARE INVENTORY 2023-3130
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order to NEAC Compressor Service for the
procurement of two spare cylinder assemblies for Digester Gas Compressors,
for a total amount not to exceed $1,936,005 including applicable sales tax and
freight; and
B. Approve a contingency of $193,600 (10%).
AYES:Brad Avery, Doug Chaffee, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott
Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Jon Dumitru, Johnathan Ryan Hernandez and Chad Wanke
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes September 6, 2023
7.ELECTRIC VEHICLE CHARGING STATIONS AND NETWORK
INSTALLATION
2023-3140
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Services Contract with Chargie LLC to provide Electric Vehicle
Charging Stations and Network per Specification No. S-2023-1384BD, for a total
amount not to exceed $143,225;
B. Approve a contingency of $28,645 (20%); and
C. Authorize staff to specify Chargie LLC as the sole source provider for Electric
Vehicle Charging Stations and Network.
AYES:Brad Avery, Doug Chaffee, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott
Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Jon Dumitru, Johnathan Ryan Hernandez and Chad Wanke
ABSTENTIONS:None
8.COOPERATIVE PROCUREMENT WITH CARRIER COMMERCIAL
SERVICES FOR HVAC REPAIR SERVICES
2023-3146
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Blanket Purchase Order with Carrier Commercial Services for
maintenance services of heating, air conditioning, and ventilation systems for
Plant No. 1, Plant No. 2, and pump stations, utilizing the Sourcewell Cooperative
Agreement No. 070121-CAR in accordance with Ordinance No. OC SAN-61,
Section 2.03(B), for the period beginning October 1, 2023 through September
30, 2024, for a total amount not to exceed $1,200,000 with two (2) one-year
renewal options; and
B. Approve a contingency of $120,000 (10%).
AYES:Brad Avery, Doug Chaffee, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott
Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Jon Dumitru, Johnathan Ryan Hernandez and Chad Wanke
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes September 6, 2023
9.COMBINATION SEWER CLEANING TRUCK PURCHASE 2023-3149
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order to Haaker Equipment Company to purchase one
new/unused Combination Sewer Cleaning Truck using Sourcewell Cooperative
No. 101221-VTR for a total amount not to exceed $973,913, including freight
and taxes; and
B. Approve a contingency of $29,217 (3%).
AYES:Brad Avery, Doug Chaffee, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott
Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Jon Dumitru, Johnathan Ryan Hernandez and Chad Wanke
ABSTENTIONS:None
10.PURCHASE OF FLEET VEHICLES 2023-3150
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize the General Manager to approve the purchase of replacement medium and
light duty vehicles (trucks, SUVs, vans, sedans) for OC San's fleet as originally
approved in the adopted fiscal year 2023-24 budget in an amount not to exceed
$374,400 based on market availability.
AYES:Brad Avery, Doug Chaffee, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott
Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Jon Dumitru, Johnathan Ryan Hernandez and Chad Wanke
ABSTENTIONS:None
11.QUARTERLY ODOR COMPLAINT REPORT 2023-3154
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2022-23 Fourth Quarter Odor Complaint Report.
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OPERATIONS COMMITTEE Minutes September 6, 2023
AYES:Brad Avery, Doug Chaffee, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Phil Hawkins, Stephanie Klopfenstein, Scott
Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Jon Dumitru, Johnathan Ryan Hernandez and Chad Wanke
ABSTENTIONS:None
Director Jon Dumitru arrived at the meeting at 5:07 p.m.
NON-CONSENT:
12.KNOTT-MILLER HOLDER ARTESIA BRANCH REHABILITATION,
PROJECT NO. 3-60
2023-2954
Originator: Mike Dorman
Engineering Supervisor Valerie Ratto provided a PowerPoint presentation which
included a description of the project location, the problems and solution, and a diagram
and explanation of the reduced scope of work.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Dudek to provide
engineering services for Knott-Miller Holder Artesia Branch Rehabilitation,
Project No. 3-60, for an amount not to exceed $1,200,000; and
B. Approve a contingency of $120,000 (10%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
13.EPSA STANDBY POWER GENERATOR CONTROL UPGRADES AT
PLANT NO. 2, PROJECT NO. SC19-06
2023-2986
Originator: Mike Dorman
Director of Engineering Mike Dorman provided a PowerPoint presentation which
included a description of the site plan, project scope, and the bid results.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes September 6, 2023
A. Receive and file Bid Tabulation and Recommendation for EPSA Standby Power
Generator Control Upgrades at Plant No. 2, Project No. SC19-06;
B. Award a Construction Contract to Shimmick Construction Company, Inc. for
EPSA Standby Power Generator Control Upgrades at Plant No. 2, Project No.
SC19-06, for a total amount not to exceed $3,500,000; and
C. Approve a contingency of $350,000 (10%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
14.BAY BRIDGE PUMP STATION AND FORCE MAINS REPLACEMENT,
PROJECT NO. 5-67
2023-3106
Originator: Mike Dorman
Mr. Dorman provided a brief introduction to the item including the need for the
agreement and the recent redlined changes received from the City of Newport Beach
that were provided in the Late Communication.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a License Agreement with the City of Newport Beach for the construction
staging area for the Bay Bridge Pump Station and Force Mains Replacement, Project
No. 5-67.
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Stephanie Klopfenstein, Scott Minikus, Robert Ooten,
Schelly Sustarsic and Bruce Whitaker
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
INFORMATION ITEMS:
15.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A - QUARTERLY UPDATE
2023-2929
Originator: Mike Dorman
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OPERATIONS COMMITTEE Minutes September 6, 2023
Mr. Dorman gave a PowerPoint presentation which provided the quarterly update of the
Headquarters Complex at Plant No. 1 project. The presentation included an overview
of the project site and site plan; current pictures: and rendered drawings of the main
entrance, lobby, building finishes, and the interior. Updates were also provided
regarding upcoming activities, FFE negotiations, and the project budget and schedule
status.
ITEM RECEIVED AS AN:
Information Item.
16.OC SAN REGULATORY COMPLIANCE UPDATE 2023-3151
Originator: Lan Wiborg
Environmental Protection Manager Tom Meregillano provided a PowerPoint
presentation regarding the environmental compliance program which included an
overview of the Environmental Services Department and environmental compliance
and reporting governance. The presentation also included a review of the benefits of a
robust program; minimization of risk and liabilities; an overview of the compliance area;
the NPDES permit including discharge, water quality, and solids monitoring; air quality
compliance reporting and monitoring; storm water and sanitary sewer overflow
reporting; and future concerns and collaborations.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
Mr. Dorman introduced newly promoted Engineering Manager Martin Dix.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
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OPERATIONS COMMITTEE Minutes September 6, 2023
ADJOURNMENT:
Chair Goodman declared the meeting adjourned at 5:53 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, October 4, 2023 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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