HomeMy WebLinkAbout08-23-2023 Steering Committee MinutesOrange County Sanitation District
Minutes for the
STEERING COMMITTEE
Wednesday, August 23, 2023
5:00 PM
Conference Room A
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Steering Committee of the Orange County Sanitation District was
called to order by Board Vice-Chairman Ryan Gallagher on Wednesday, August 23, 2023 at
5:00 p.m. in the Administration Building of the Orange County Sanitation District.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Ryan Gallagher, Pat Burns, Christine Marick, John Withers, Jon
Dumitru and Robert Ooten
ABSENT:Chad Wanke
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Mo Abiodun; Jennifer Cabral; Tanya Chong; Daisy Covarrubias; Raul Cuellar; Thys DeVries;
Tina Knapp; Rebecca Long; Rob Michaels; Cindy Murra; and Valerie Ratto were present in
Conference Room A. Martin Dix, Lazaro Eleuterio, Justin Fenton, and Thomas Vu were
present telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Lindsay Caro and Gary Weisberg,
Associate Counsel, Woodruff & Smart; Jeffrey Smith, Special Counsel; Cori Takkinen and
Eric O'Donnell, Townsend Public Affairs; and Irene McCormack, Communications Consultant,
Katz & Associates were present in Conference Room A. Eric Sapirstein, ENS Resources,
was present telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Vice-Chair Gallagher and General Manager Rob Thompson did not provide reports.
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STEERING COMMITTEE Minutes August 23, 2023
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2023-3136
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve minutes of the Regular meeting of the Steering Committee held July 26, 2023.
AYES:Ryan Gallagher, Pat Burns, Christine Marick, John Withers, Jon
Dumitru and Robert Ooten
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
2.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF JULY 2023 2023-3144
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Legislative Affairs Update for the month of July 2023.
AYES:Ryan Gallagher, Pat Burns, Christine Marick, John Withers, Jon
Dumitru and Robert Ooten
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
3.PUBLIC AFFAIRS UPDATE FOR THE MONTH OF JULY 2023 2023-3145
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Public Affairs Update for the month of July 2023.
AYES:Ryan Gallagher, Pat Burns, Christine Marick, John Withers, Jon
Dumitru and Robert Ooten
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
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STEERING COMMITTEE Minutes August 23, 2023
4.AMENDMENTS TO ANNUAL PROFESSIONAL DESIGN SERVICES
AGREEMENTS AND ON-CALL MAINTENANCE AND REPAIR
MASTER SERVICES CONTRACTS
2023-3148
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A.Approve Amendments to the following Annual Professional Design Services
Agreements:
1. Amendment No. 3 - Arcadis U.S., Inc. FE21-00-02
2. Amendment No. 3 - Black & Veatch Corporation FE21-00-03
3. Amendment No. 3 - Brown and Caldwell FE21-00-04
4. Amendment No. 3 - CDM Smith, Inc. FE21-00-05
5. Amendment No. 3 - CIVILTEC Engineering, Inc. FE21-00-06
6. Amendment No. 3 - Dudek FE21-00-07
7. Amendment No. 3 - GHD, Inc. FE21-00-08
8. Amendment No. 3 - HDR Engineering, Inc. FE21-00-09
9. Amendment No. 4 - Ardurra Group, Inc. FE21-00-10 (Successor firm)
10. Amendment No. 3 - Kennedy/Jenks Consultants, Inc. FE21-00-11
11. Amendment No. 3 - Kleinfelder, Inc. FE21-00-12
12. Amendment No. 3 - Michael Baker International, Inc. FE21-00-13
13. Amendment No. 3 - ProjectLine Technical Services, Inc. FE21-00-14
14. Amendment No. 3 - SPEC Services, Inc. FE21-00-15
15. Amendment No. 3 - SVA Architects, Inc. FE21-00-16
16. Amendment No. 3 - Tetra Tech, Inc. FE21-00-17
17. Amendment No. 3 - Woodard & Curran, Inc. FE21-00-18; and
B.Approve Amendments to the following On-Call Maintenance and Repair Master
Services Contracts:
1. Amendment No. 2 - Charles King Company S-2021-1234BD
2. Amendment No. 2 - Jamison Engineering Contractors, Inc. S-2021-1234BD
3. Amendment No. 2 - J.R. Filanc Construction Co., Inc. S-2021-1234BD
4. Amendment No. 2 - Shimmick Construction, Inc. S-2021-1234BD
5. Amendment No. 2 - W.A. Rasic Construction Company, Inc. S-2021-1234BD
6. Amendment No. 2 - Kiewit Infrastructure West Co. S-2021-1234BD
7. Amendment No. 2 - O’Connell Engineering & Construction, Inc. S-2021-1234BD
AYES:Ryan Gallagher, Pat Burns, Christine Marick, John Withers, Jon
Dumitru and Robert Ooten
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
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STEERING COMMITTEE Minutes August 23, 2023
5.WASTEHAULER STATION SAFETY AND SECURITY
IMPROVEMENTS, PROJECT NO. FE20-01
2023-3107
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $101,387 (6%) to the construction contract with
LEED Electric, Inc. for Wastehauler Station Safety and Security Improvements, Project
No. FE20-01, for a total construction contingency of $270,367 (16%).
AYES:Ryan Gallagher, Pat Burns, Christine Marick, John Withers, Jon
Dumitru and Robert Ooten
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
6.UPDATE TO POSITION TITLES IN THE IDENTITY THEFT
PREVENTION PROGRAM
2023-3153
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 23-18 entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Adopting an Update to the Identity Theft
Prevention Program in order to comply with the Fair and Accurate Credit Transaction
Act of 2003; and Repealing Resolution No. OCSD 09-03”.
AYES:Ryan Gallagher, Pat Burns, Christine Marick, John Withers, Jon
Dumitru and Robert Ooten
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
7.UPDATE TO FINANCIAL TRANSACTIONS POLICY 2023-3152
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 23-19 entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District, Authorizing the Establishment of
Miscellaneous Banking Accounts, Establishing Policies Governing the Transactions
related thereto, and Designating Employees to act on Orange County Sanitation
District’s behalf for said accounts; and Repealing Resolution No. OCSD 18-06”.
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STEERING COMMITTEE Minutes August 23, 2023
NON-CONSENT:
8.BENEFITS FOR UNREPRESENTED MANAGER GROUP EMPLOYEES 2023-3141
Originator: Laura Maravilla
Director of Human Resources Laura Maravilla provided an overview of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 23-16 entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Approving Benefits Adjustments for
Unrepresented Manager Group Employees”.
AYES:Ryan Gallagher, Pat Burns, Christine Marick, John Withers, Jon
Dumitru and Robert Ooten
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
9.GENERAL MANAGER’S COMPENSATION AND BENEFITS 2023-3142
Originator: Laura Maravilla
Ms. Maravilla stated that the Steering Committee had reviewed the General Manager’s
job performance for Fiscal Year 2022/2023 and recommended that the Board approve
the proposed salary increase. The proposed salary increase will achieve the Board ’s
target of 75th percentile for overall market position and establish a salary for the
General Manager that is competitive and supports retention. She noted a clerical error
in Section 7 of the agreement which will be changed to provide specific Plan H
reference as it substantiates full payment of employer paid member contributions.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 23-17 entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District approving a salary increase and salary range
adjustment for the General Manager for Fiscal Year 2023/2024.” The increase consists
of a salary range adjustment and corresponding salary increase of 8.5%, effective in
the first pay period of July 2023...body
AYES:Ryan Gallagher, Pat Burns, Christine Marick, John Withers, Jon
Dumitru and Robert Ooten
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
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STEERING COMMITTEE Minutes August 23, 2023
INFORMATION ITEMS:
10.GRANT POLICY UPDATE 2023-3101
Originator: Rob Thompson
Administration Manager Jennifer Cabral; Eric O'Donnell, Townsend Public Affairs; and
Eric Sapirstein, ENS Resources, provided updates regarding the grant policy, process,
and sources of funding.
ITEM RECEIVED AS AN:
Information item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS
54956.9(d)(1), 54956.9(d)(2) & 54956.9(d)(4).
The Committee convened in closed session at 5:26 p.m. General Counsel Brad Hogin stated
a potential conflict with regard to Item No. CS-1 and left the meeting during discussion.
Confidential minutes of the Closed Sessions have been prepared in accordance with the
above Government Code Sections and are maintained by the Clerk of the Board in the
Official Book of Confidential Minutes of Board and Committee Closed Session meetings.
CS-1 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION -
GOVERNMENT CODE SECTION 54956.9(d)(1)
2023-3158
CONVENED IN CLOSED SESSION:
Number of Cases: 1
·Alexus Tovar Solis and Jose Tovar v. Orange County Sanitation District; and
Does 1-10, Superior Court of California, County of Los Angeles, Case No.
21STC24469.
CS-2 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(2)
2023-3159
CONVENED IN CLOSED SESSION:
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STEERING COMMITTEE Minutes August 23, 2023
Number of Potential Cases: 2
A. Claim/Demand Letter received from Watt Tieder, on behalf of PCL Construction,
Inc., re: Contract No. P2-98A for Project A-Side Primary Clarifiers Replacement at
Plant 2. Claim regarding a Change Order Proposal RFC No. 44; and
B. Claim/Compensation Request received from Carolyn Smuts re: Property Damage
at 22202 Cape May Lane, Huntington Beach, CA 92646.
CS-3 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4)
2023-3135
CONVENED IN CLOSED SESSION:
Number of Potential Cases: 1
Potential initiation of litigation regarding Miller-Holder Rhone Lane Easement.
RECONVENED IN REGULAR SESSION.
The Committee reconvened in regular session at 5:57 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hogin stated there was no reportable action.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Vice-Chair Gallagher declared the meeting adjourned at 5:58 p.m. to the next Regular
Steering Committee meeting to be held on Wednesday, September 27, 2023 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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