HomeMy WebLinkAbout07-12-2023 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
OC6SAN
ORANGE COUNTY SANITATION DISTRICT
CALL TO ORDER
Wednesday, July 12, 2023
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, July 12,
2023 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District.
Director Jordan Nefulda led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT: Pat Burns, Rose Espinoza, Glenn Grandis, Farrah Khan, Christine
Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David
Shawver, Susan Sonne, Chad Wanke and John Withers
ABSENT: Ryan Gallagher
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Mo Abiodun; Jennifer Cabral; Jackie Castro; Samuel Choi; Brian Engeln; Rhea de Guzman;
Al Garcia; and Mark Kawamoto were present in the Board Room. Randa AbuShaban, Lazaro
Eleuterio, Tina Knapp, Thomas Vu, and Mike Zedek were present telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Brent Graham, Alliant Employee
Benefits; Anna Laliberte, Alliant Employee Benefits; and Ed Soong, Public Resource Advisory
Group, were present in the Board Room.
PUBLIC COMMENTS:
.Cm
REPORTS:
Chair Marick did not have a report.
General Manager Rob Thompson announced the birthday of Director of Finance Wally
Ritchie.
Page 1 of 6
ADMINISTRATION Minutes July 12, 2023
COMMITTEE
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2023-3077
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular meeting of the Administration Committee held June
14, 2023.
AYES: Pat Burns, Glenn Grandis, Farrah Khan, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robbie Pitts, David Shawver, Susan Sonne
and Chad Wanke
NOES: None
ABSENT: Rose Espinoza, Ryan Gallagher and John Withers
ABSTENTIONS: None
2. EMISSION REDUCTION CREDITS BROKER CONTRACT AWARD 2023-3035
RECOMMENDATION
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Consultant Services Agreement with Air Quality
Consultants (AQC) Environmental Brokerage Services, Inc. for Emission
Reduction Credits Brokerage Services, Specification No. CS-2023-1379BD-R, to
identify and secure buyers for the sale of Orange County Sanitation District's
surplus inventory of Reactive Organic Gases Emission Reduction Credits at the
best available value, and handle all market evaluation of Emission Reduction
Credits, negotiations, and financial transactions with all appropriate parties; and
B. Approve an Agreement duration of one year from the Notice to Proceed effective
date with four (4) one-year renewal options at a commission rate of 3.5%.
AYES: Pat Burns, Glenn Grandis, Farrah Khan, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robbie Pitts, David Shawver, Susan Sonne
and Chad Wanke
NOES: None
ABSENT: Rose Espinoza, Ryan Gallagher and John Withers
ABSTENTIONS: None
Page 2 of 6
ADMINISTRATION Minutes July 12, 2023
COMMITTEE
3. RENEW VMWARE ENTERPRISE LICENSE AGREEMENT 2023-3068
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order to Nth Generation for the purchase of the VMWare
Enterprise License Agreement (ELA) Subscription Upgrade and Renewal for a
three (3) year term using the NASPO ValuePoint Master Agreement No.
AR2472, California Contract # 7-17-70-40-05, for a total amount not to exceed
$574,585 plus applicable sales tax; and
B. Approve a contingency in the amount of $57,458 (10%).
AYES: Pat Burns, Glenn Grandis, Farrah Khan, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robbie Pitts, David Shawver, Susan Sonne
and Chad Wanke
NOES: None
ABSENT: Rose Espinoza, Ryan Gallagher and John Withers
ABSTENTIONS: None
NON -CONSENT:
4. WASTEWATER REFUNDING REVENUE OBLIGATIONS, SERIES 2023-3034
2023A AND SERIES 2024A
Originator: Wally Ritchie
Director of Finance Wally Ritchie provided a brief introduction to and explanation of the
item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize the General Manager to issue new fixed rate Certificates of
Participation, to be referred to as Wastewater Refunding Revenue Obligations,
in an amount sufficient to refund up to $39,180,000 of Wastewater Refunding
Revenue Obligations, Series 2014A; and
B. Authorize the General Manager to issue new fixed rate Certificates of
Participation, to be referred to as Wastewater Refunding Revenue Obligations,
in an amount sufficient to refund up to $127,510,000 of Wastewater Refunding
Revenue Obligations, Series 2015A.
Page 3 of 6
ADMINISTRATION Minutes July 12, 2023
COMMITTEE
AYES: Pat Burns, Glenn Grandis, Farrah Khan, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robbie Pitts, David Shawver, Susan Sonne
and Chad Wanke
NOES: None
ABSENT: Rose Espinoza, Ryan Gallagher and John Withers
ABSTENTIONS: None
5. 2024 BENEFITS INSURANCE RENEWAL
Originator: Laura Maravilla
2023-3084
Director of Human Resources Laura Maravilla provided a brief introduction to and
explanation of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the Orange County Sanitation District 2024 Benefits Insurance Renewal for an
overall not -to -exceed amount of $15,189,392, as specified below:
A. WORKTERRA (medical, dental, and vision plans; and Employee Assistance
Program [EAP]) - Not to Exceed $13,316,662;
B. The Standard (basic life, short- and long-term disability) - Not to Exceed
$497,246;
C. The Standard (EMT & Manager disability) - Not to Exceed $30,000;
D. BenefitWallet (Health Savings Accounts [HSA]) - Not to Exceed $42,000;
E. BPAS / Voya (Health Reimbursement Arrangement [HRA]) - Not to Exceed
$189,000;
F. WORKTERRA (retiree -paid health premiums, recouped from retirees through
monthly payments) - Not to Exceed $1,114,484; and
G. Approve a contingency in the amount of $759,470 (5%).
AYES: Pat Burns, Glenn Grandis, Farrah Khan, Christine Marick, Jordan
Nefulda, Andrew Nguyen, Robbie Pitts, David Shawver, Susan Sonne
and Chad Wanke
NOES: None
ABSENT: Rose Espinoza, Ryan Gallagher and John Withers
ABSTENTIONS: None
Page 4 of 6
ADMINISTRATION Minutes July 12, 2023
COMMITTEE
Director John Withers arrived at the meeting at 5:09 p.m. and Director Rose Espinoza arrived
at the meeting at 5:10 p.m.
INFORMATION ITEMS:
6. ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL 2023-3087
SERVICES: RESOURCE PROTECTION DIVISION
Originator: Lan Wiborg
Environmental Protection Manager Mark Kawamoto provided a PowerPoint
presentation regarding the Resource Protection Division reuse initiatives, including an
overview of the Environmental Services Department, the Division's mission, reuse
initiatives, the source control program area, pretreatment authority and compliance,
permitting and enforcement, the 2022 Pretreatment Honor Roll, self -monitoring
reporting, OC San inspectors, and an overview of the Division's priorities.
ITEM RECEIVED AS AN:
Information Item.
7. RISK REGISTER PRESENTATION
Originator: Wally Ritchie
2023-3088
Director of Finance Wally Ritchie provided a PowerPoint presentation regarding OC
San's Risk Register.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
Director of Engineering Mike Dorman advised the Committee that an item pertaining to
audio/visual functionality in the new Headquarters Building will be brought to the Steering and
Board meetings this month as time did not permit the preparation of the item for tonight's
meeting.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
Page 5 of 6
ADMINISTRATION Minutes July 12, 2023
COMMITTEE
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:44 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, September 13, 2023 at 5:00 p.m.
Submitted by:
Page 6 of 6